HomeMy WebLinkAboutR-2000-017 RESOLUTION NO. 2000-017
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE 5 DG
LINE MULTI-SPACE PARKING METERS IN THE AMOUNT OF
$54,695.00 FROM SCHLUMBERGER TECHNOLOGIES, INC.,
UNDER CITY OF POMPANO BEACH RFP#S-57-98
APPROVED BY RESOLUTION NO. 99-122, WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING THAT ALL RESOLUTIONS IN
CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF
SUCH CONFLICT; FURTHER, PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the City Manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of $15,000.00 without
competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the city commission and if such purchases are
• made pursuant to a competitive bid obtained within the last twelve (12) months by other
governmental agencies such as the Federal Government, State of Florida or a Florida
county or municipality; and
WHEREAS, the City Manager has determined that it is necessary to purchase
master parking meters for the beach parking area; and
WHEREAS, the City Manager has determined that such purchase can be made at
the least cost to the city by purchasing 5 DG Line Multi-Space Meters, for the amount of
$51,700 under City of Pompano Beach RFP#S-57-98 approved by Resolution No. 99-
122, copies of which are attached hereto and made a part hereof as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager be and is hereby authorized to pay the total
sum of $54,695.00 from the general fund budget to Schlumberger Technologies, Inc.
5721 Thurston Avenue, Virginia Beach, Virginia 23455, for the purchase of 5 DGLine
Multi-Space Parking Meters under City of Pompano Beach RFP#S-57-98 approved by
Resolution No. 99-122, copies of which are attached hereto as Exhibit "A".
Section 2. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 8" day of February,
BE TINO
MAYOR — COMMISSIONER
ATTEST:
ROLL CALL:
MAYOR BERTINO - YES
-SHERYL C P - AN VICE-MAYOR McELYEA - YES
ACTING CITY CLERK COMMSSIONER ETLING - YES
COMMISSIONER MIKES - YES
APPROVED AS TO ORM AND CORRECTNESS:
BY: �'
'�A, ,
TOM AN O, CITY ATTORNEY
2 RESOLUTION NO. 2000 - 017
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RESOLUTION NO. 99- 122
CITY OF POMPANO BEACH
Broward County,Florida
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF POMPANO BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT FOR AUTOMATED
PARKING METERS BETWEEN THE CITY OF POMPANO
BEACH AND SCHLUMBERGER TECHNOLOGIES, INC.
DB/A SCHLUMBERGER ATE, INC.; PROVIDING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA:
SECTION 1: That an Agreement for Automated Parking Meters between the City of
Pompano Beach and Schlumberger Technologies, Inc. d/b/a Schlumberger ATE, Inc., a copy of
which Agreement is attached hereto and incorporated by reference as if set forth in full, is hereby
approved.
SECTION 2: That the prope_ City officials are hereby authorized to execute said
Agreement for Automated Parking Meters between the City of Pompano Beach and
Schlumberger Technologies, Inc. d/b/a Schlumberger`ATE, Inc.
SECTION 3: This Resolution shall become effective upon passage.
PASSED AND ADOPTED this 2 3 day of February , 1999.
"Olt
WILLIAM F. GRIFFIN, MAYOR
ATTEST:
MARY L. CH MBERS, CITY CLERK
:amd
2/24/99 EXHIBIT ItA®®
Lreso\99-199a
A GREEMENT FOR A UTOMA TED PARKING METERS
THIS AGREEMENT made this 25th day of_ February , 1999, by and
between:
CITY OF POMPANO BEACH, a municipal corporation,
existing under the laws of the State of Florida, hereinafter referred
to as "CITY"
6/• and
SCHLUMBERGER ATE, INC., with its place of business at
• 5721 Thurston Avenue, Virginia Beach, Virginia 23455,
hereinafter referred to as "VENDOR".
WITNESSETH :
WHEREAS, the City of Pompano Beach did advertise for a Request for Proposals, RFP
S-57-98, "Automated Parking Meters", for supplying the requirements of the CITY for the items
set forth in the request; and
WHEREAS, VENDOR submitted a proposal which was determined by the City
Commission to be the highest ranked proposal; now, therefore,
FOR AND IN CONSIDERATION of the premises and the mutual covenants herein
contained, the parties hereby covenant and agree as follows:
1. The VENDOR agrees to sell to CITY and CITY agrees to buy from the
VENDOR, during the period beginning the effective date of this agreement and ending one year
later those items the CITY so chooses according to the following specifications, terms, covenants
and conditions:
(a) The legal advertisement, Request for Proposal containing
General Conditions, Instructions to Bidders, Information
for Bidders, Special Conditions, Specifications, Addenda
and/or any other attachments forming a part of RFP S-57-
98, "Automated Parking Meters", and the VENDOR's
response form a part of this contract and by reference are
attached hereto and made a part hereof as composite
Exhibit"A".
(b) During the time period herein above referenced, CITY may
purchase from VENDOR the quantity of items it chooses
and VENDOR shall sell to CITY such items and at such
prices as is set forth in composite Exhibit `B" attached
hereto and made a part hereof.
(c) Warranty: VENDOR by executing this contract, binding
the terms herein, warrants that the product that is supplied
to CITY shall remain fully in accord with the assurances
and warranty set forth in the VENDOR's response for a
period of one year from date of installation and acceptance
of each item and fully in accord with the specifications and
to be of the highest quality. In the event that any product as
supplied to CITY is found to be defective or does not
conform to the specification, CITY reserves the right to
proceed under the written assurances and warranty provided
to CITY in the VENDOR's response and/or the right to
cancel any order upon written notice to VENDOR and to
adjust any billing accordingly.
(d) VENDOR will provide maintenance and parts at no cost to
CITY for a period of one year from the date of installation
and acceptance of each item purchased by CITY.
AGREEMENT FOR AUTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACH AND SCHLUMBERGER ATE,INC.
Page 2 of 8
Additionally, VENDOR shall comply with the terms and
conditions of the Extended,Warranty Plan purchased by
CITY and attached hereto as Exhibit "C".
(e) Cancellation: CITY may cancel this contract upon notice in
writing should VENDOR fail to reasonably perform the
service as specified herein and/or upon thirty (30) days'
written notice.
(fj Taxes Exempt. State sales taxes and federal excise taxes
are exempted.
(g) Invoicing. VENDOR will forward invoices in duplicate for
payment to the City of Pompano Beach, Finance
Department, P.O. Drawer 1300, Pompano Beach, Florida
33061.
(h) Training/Support: VENDOR shall, after CITY purchases
an item, provide a minimum of eight (8) hours of training
to CITY staff on site as set forth in VENDOR's said
• response. CITY shall be permitted to videotape any said
training solely for its use. In addition, VENDOR shall
make available to CITY an additional two hours of on-site
training at no extra cost during the six-month warranty
following the installation and activation of the automated
parking meters, if requested by CITY. VENDOR shall
further supply CITY with telephone support for operational
and technical issues for the life of the units purchased by
CITY and shall provide CITY with an operational
telephone number for said purpose along with written
notice of any changes thereto.
(i) ManuaVDocumentation. All manuals and required
documentation shall be supplied additionally by the
VENDOR at the time of installation of any items.
(j) Signage. VENDOR shall supply at no additional cost to
CITY, samples of recommended signage for CITY parking
lots where said items are to be installed.
2. Notice. Whenever any party desires to give notice unto any other party, it must be
• given by written notice, sent by U.S. mail, with return receipt requested, addressed to the party
AGREEMENT FOR AUTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACH AND SCHLUMBERGER ATE,INC.
Page 3 of 8
I
for whom it is intended, and the places for giving of notice shall remain such until they shall have
been changed by written notice in compliance with provisions of this section. For the present,
VENDOR and CITY designate the following as respective places for giving notice:
FOR CITY:
C. William Hargett, Jr., City Manager
City of Pompano Beach
P.O. Box 1300
Pompano Beach, Florida 33061
FOR VENDOR:
Dave Witts, Marketing Manager
c/o Schlumberger, Inc. Parking and Transit Division
5721 Thurston Avenue
Virginia Beach, Virginia 23455
i
3. Unless specifically amended herein, CITY and VENDOR agree to be bound by all
terms, conditions, duties, obligations and specifications set forth in the Schlumberger, Inc.'s Cost
Proposal for the City of Pompano Beach, a copy of which is attached to the agreement and
incorporated—herein by reference as composite Exhibit "B" (the "Proposal"); the Request for
Proposal, RFP S-57-98, "Automated Parking Meters",from the City of Pompano Beach and any
addenda thereto, a copy of which is attached to the agreement and incorporated herein by
reference as composite Exhibit "A" (the"RFP").
4. This agreement constitutes the entire understanding and agreement between the
parties and may not be changed, altered or modified except by an instrument in writing, signed by
all the parties against whom enforcement of such change would be sought. The parties agree that
should any issue arise regarding conflicting language in the RFP and Proposal and this
Agreement and/or any additional exhibit, the language of this agreement and/or other exhibits
shall prevail. In the event the term or the provision of this agreement shall be determined by an
AGREEMENT FOR AUTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACH AND SCHLUMBERGER ATE,INC.
Page 4 of 8
appropriate judicial authority to be illegal or otherwise invalid, such provision shall be given its
nearest legal meaning or be construed or deleted as such authority determines and the remainder
of this agreement shall be construed to be in full force and effect.
5. No waiver or modification of this agreement or any covenant, condition or
limitation contained in it shall be valid unless it is in writing and duly executed by the party to be
charged with it and no evidence of any waiver or modification shall be offered or received in
evidence in any proceeding, arbitration or litigation between the parties arising out of affecting
this agreement or the right or obligations of any party under it, unless such waiver or
modification is in writing, duly executed as above. The parties agree that the provisions of this
paragraph may not be waived except by duly executed writing.
6. Each party signing this agreement on behalf of either party individually warrants
that he or she has full legal power to execute this agreement on behalf of the party for whom he
or she is signing, and to bind and obligate such party with respect to all provisions contained in
this agreement.
7. Each exhibit referenced to this agreement forms an essential part of this
agreement. The exhibits, even if not physically attached, should be treated as part of this
agreement and are incorporated herein by reference.
8. If any portion of this agreement or application thereof to any person or situation
shall to any extent, be held invalid or unenforceable,the remainder of this agreement and the
application of such provisions to persons or situations other than those as to which it shall have
been held invalid or unenforceable shall not be affected thereby, and shall continue in full force
and effect, and shall be enforced to the fullest extent permitted by law.
AGREEMENT FOR AUTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACH AND SCHL UMBERGER ATE,INC.
Page 5 of 8
9. This agreement shall be governed by the laws of the State of Florida with venue
lying in Broward County, Florida.
10. This agreement represents the entire integrated agreement between CITY and
VENDOR and supersedes all prior negotiations, representations or agreements, either written or
oral.
IN WITNESS OF THE FOREGOING, the parties have hereunto set their hands and
seals the day and year first above written.
"CITY":
Witnesses: CITY OF POMPANO BEACH
�Uu
By: —0— (i-Xl
WILLIAM F. RIFFIN, MAYOR
�• By:
C. GETT, JR.
CITY AGER
Attest:
MARY L. CH MBERS (SEAL)
CITY CLERK
Approved
B. LINN
CITY ATTORNEY
AGREEMENT FOR AUTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACHAND SCHLUMBERGER ATE,INC.
Page 6 of 8
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this lst day of
March , 1999 by WILLIAM F. FFIN Mayor of th City of Pompano Beach,
Florida, a municipal corporation,on behalf of the cipal por tion, wh is pe sonally known to me.
_�- ,,
NOTARY'S S1Y�7 u� A�FIGRAHAM �+ OTARY PUBLIC, STA OF FLORIDA
C0MMISSON NUMBER
+4 'x F o C C 615 N EXPIRES
MY NOVA 1999 ame of Acknowledger Typed,Printed or Stamped)
Commission Number
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me th' 1st day of
March , 1999 by C. WILL IAM RGETT, JR. as City anager of the City of
Pompano Beach, Florida, a municipal corporatio , n beh if of the mun' Ipal corporation, who is
personally known to me. - ��
NOTARY'S SEAL: OTAR PUBLIC, STA OF FLOMA
OFFICIAL NOTARY SEAL
AHAM-J
P(�B ADA GROHNSON
ZO.v;E ��I., COMtr15°ION NUMBER (Name of Acknowledger Typed,Printed or Stamped)
�`* Q CC615705
COMMISSION EXPIRES
NOV. 4,1999
OF F�- Commission Number
STA F FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me t 1st day of
March , 1999 by MARY L. CHA PERS as ity Clerk of the I of Pompano Beach,
Florida, a municipal corporation, on behalf of the hic' al c rp ratiopi, who is e so ally known to me.
GZ� ZtiL2�i"'�'
NOTARY'S SEAL: OTARY'PUBLIC, STATE FLORIDA
O �Y PGe OFFICI4; �t!SFAL (Name of Acknowledger Typed,Printed or Stamped)
ADA GRAHAM-Jot NEON
Z t`rl "Cti</C, CowxSSON NUMBER
CC615705
MY COMMISSION EXPIRES Commission Number
OF f`O� NOV. 4,1999
AGREEMENT FOR AUTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACH AND SCHLUMBERGER ATE,INC.
Page 7 of 8
I`w
•
"VENDOR":
Witnesses: SCHLUMBERGER A44�—,4NC.
By:
Zz-���
h-t . T ed or Printed N e
Title: V,t-L ,�/y���c.,f ��•,✓GGnv /� ' '-n-
(SEAL)
• STATE OF
COUNTY OF I Q ;r. A 13 e AC
The foregoing instrument was acknowledged before me this V _ day of"Fe-br L)a v- ,
1999byo�GQ 1 et�ev as �eA er�A ,mGnae�
of SCHLUMBERGER a prco-_ corporation, on behalf of the
corporation. He/she is personally known to me or who has produced C VA rDr-ce(2S
L c e-n s e- (type of identification) as identification.
NOTARY'S SEAL: Mom— C
NOTARY PUBLIC, STATE OF FLORIDA
T- '6 '', n n S
(Name of Acknowledger Typed,Printed or Stamped)
ac�
Commission Number
GBI.wA 2/18/99
. L:agr\99-1421a
AGREEMENT FOR A UTOMATED PARKING METERS BETWEEN THE CITY OF POMPANO BEACH AND SCHL UMBERGER ATE,INC.
Page 8 of 8
t
® r COMPOSITE
® EXHIBIT A
May 29, 1998
REQUEST P'aR PROPOSAL
a S-57-98
"AUTOMATED PAPJUNG METERS"
City of Pompano Beach,Florida
SECTION I
A. Submittal
l. The City of Pompano Beach,Florida will receive proposals until 2:00 p.m.
local time,Julie 26,1998,for the purpose of selecting a firm to provide and
install three(3)Automated Parking Meters.Two(2)of the meters shall be
installed at Oceanside Park and the remaining one (1)meter at Alsdorf Park
A voluntary pre-proposal conference will be held at 10:00 am.Friday,June 12,
1998 at the Purchasing Division. 1190 NE 3rd Avenue,Bldg"C",Pompano
Beach,FL.to address all questions or issues concerning this solicitation.
2. These proposals will be Publicly o=ed in the Purchasing Office, 1190 NE 3rd
Avenue,Building C,Pompano Beach,Florida, 33060 in the presence of City
officials at the above stated time and date. All Proposers or their representatives
are invited to be present.
3. Any„nro=als received after ghgve ct_a_ted time and date will not be considered It
shall be the sole responsibility of the Proposer to have their proposal delivered to
The PLrshasing Off for receipt on or before the above stated time and date. If a
proposal is sent bye,the Proposer shall be responsible for its timely
delivery to the Purchasing Office. Late proposals shall not be considered, shall
not be opened at the public opening,and arrangements shall be made for their
return at the Proposer's request and expense.
4. Each Proposer shall examine and review the Request for Proposal documents.
Should clarification or additional information be required,a written request must
be submitted to the City_Pam ASin- Office.no later 11=five (S)days prior to the
deadline for submittal of proposals. At its discretion,the City may answer such
inquiries by means of a written Addendum. The City shall not be responsible for
oral information given by any City employee or other person.
S-S7-98 �
INTTIAL�
' 1
The issuance of a written addendum is the only official method whereby
interpretation, clarification or additional information can be given. If any addenda
are issued to this Request for Proposal,the City will attempt to notify all known
prospective Proposers. However,it shall be the rc=nsibility of each o ser.
.rior to submitting their proposal,to contact the City Purchasing Office at(954)
7864098 to detemil3e if addenda were issued and to make such addenda a part of
the proposal.
S. One(1) signed original Proposal and five(5)photocopies of your proposal and
attachments shall be submitted in one sealed package,clearly marked on the
outside"Sealed Proposal for Automated P hiarking ters RF P S-S7-9$'=and
addressed to:
Ernie A. Siegrist,Director of General Services
City of Pompano Beach,Purchasing Office
1190 NE 3rd Avenue,Building C
Pompano Beach,Florida 33060
(P.O.Drawer 1300,Pompano Beach,FL 33061)
6. Proposals shall clearly indicate the I g&Ln=,add=and telcpbone numberof
the Proposer(corporation, firm,partnership,individual). Proposals shall be
above the t=-or printed name and Ii&of the signer. The signer shall
have the authority to bind the Proposer to the submitted proposal.
7. All expenses for making proposals to the City are to be borne by the Proposer.
8. Any proposal may be withdrawn up until the date and time set above for opening
of the proposals. Any proposals not so withdrawn shall constitute an irrevocable
offer for a period of 90 days nr until one or more of the proposals have been duly
accepted and a contract is executed by the City Commission,whichever occurs
RM. City Commission action on proposals normally will be taken within 60 days
of opening;however,no guarantee or representation is made herein as to the time
between the proposal opening and subsequent Commission action.
9. The City reserves the right to accept or reject any or all proposals,to waive
irregularities and technicalities, and/or to request resubmission. There is no
obligation on the part of the City to award the contract to the lowest Proposer, or
any Proposer. The City reserves the right to award the contract to a responsible
Proposer submitting a responsive proposal with a resulting negotiated agreement
which is most advantageous and in the best interests of the City. The City shall
be the sole judge of the proposal and the resulting negotiated agreement that is in
its best interest,and its decision shall be final.
S-57-98 2 INITIAL
10. All applicable laws and regulations of the State of Florida and ordinances and
regulations of Broward County and the City of Pompano Beach will apply to any
resulting agreement.
11. Hold Harrnless and Tndernrlification:
Proposer covenants and agrees that it will indemnify and hold harmless the City
and all of its officers,agents,and employees from any claim, loss, damage,cost,
charge or expense arising out of any act,action,neglect or omission by the
Proposer,whether direct or indirect,or whether to any person or property to
which the City or said parties may be subject, except that neither the Proposer nor
any of its subcontractors will be liable under this section for damages arising out
of injury or damage to persons or property directly caused by or resulting from the
sole negligence of the City or any of its officers,agents or employees.
12. Any agreement or contract resulting from the acceptance of a proposal shall be on
forms either supplied by or approved by the City and shall contain, as a minimum,
applicable provisions of the request for proposal. The City reserves the right to
reject any agreement which does not conform to the request for proposal and any
City requirements for agreements and contracts.
13. Ins1
The Proposer shall not commence operations, and/or labor to complete this
project,pursuant to the terms of this agreement until certification or proof of
insurance, detailing terms and provisions of coverage,has been received and
approved by the City of Pompano Beach Risk Manager.The following insurance
coverage shall be required:
covering all employees and providing
benefits as required by Florida Statute, Chapter 440,regardless of the size
of the company(number of employees). The consultant further agrees to
be responsible for employment,control and conduct of its employees and
for any injury sustained by such employees in the course of their
employment.
b. b1h1ic Liability Insurance
1. Naming the City of Pompano Beach as an additional insured in
connection with the work being done under this contract.
2. Such public liability insurance shall include the following gh=kCd
of insurance and indicated minimum policy limits. (See
Page 4)
( C. Profe;sional Liability Insura=-
5-57-98 (Seepage 4)
3 WITIAL
LMTS OF LIABILITY
each
Tvne of Insuranceoccurrenrr arzQregate
GENERAL LIABILITY
XX comprehensive form
XX premises - operations bodily injury $100,000. $300,000.
XX explosion& collapse
hazard property damage $ 50,000. S100,000.
underground hazard
products/completed
operations hazard bodily injury and
XX contractual insurance property image $300,000. $300,000.
broad form property combined
damage
xX independent contractors
p Personal injury
personal injury
AUTOMOBILE LIABILITY bodily injury $100,000.
(each person)
bodily injury
comprehensive form (each accident) 5300 000 5300 000.
� owned F
hired bodily injury and
xX non-owned prop' damage $300,000. $300,000.
combined
EXCESS LIABILITY
bodily injury and
umbrella form prop' damage
other than umbrella combined $1,000,000. $1,000,000.
OTHER
Professional Liability Errors&Omissions
The certification or proof of insurance must contain a provision for notification to
the City thirty(30)days in advance of any material change in coverage or
cancellation.
S-57-98 4
The successful bidder shall furnish to the City the certification or proof of
insurance required by the provisions set forth above,within ten (10) days after
notification of award of contract.
Any questions as to the intent or meaning of any part of the above required
coverage should be directed to Pompano Beach Risk Manager,at(954) 786-4635.
14. This solicitation is governed by the applicable sections of the City's General
Services Procedures Manual. A copy of the Manual is available for review at the
City Purchasing office.
15. Public Entity Qdmes
A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a proposal/bid on a contract to
provide any goods or services to a public entity,may not submit a proposal/bid on
a contract with a public entity for the construction or repair of a public building or
public work,may not submit a proposal/bid on leases of real property to a public
entity,may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount
�i provided in Section 287.017,for CATEGORY TWO for a period of 36 months
from the date of being place on the convicted vendor list.
16. Drug Free Workplace Certification-by Vendor
All proposers must complete the enclosed "Drug Free Workplace Certification by
Vendor" and submit it with their proposal.
17. Statement of"No Bid"Form
If your firm chooses not to submit a proposal please complete and return the
enclosed Statement of"No Bid" form. Failure to respond by either submitting a
proposal or a completed "No Bid" form after three(3)invitations shall result in
your firm being removed from our solicitation mailing list.
18. The selected firm shall not assign any interest in the contract and shall not transfer
any interest in the same without prior written consent of the City.
19. No reports,information or data given to or prepared by the selected firm under
this contract shall be made available to any individual or organization by the firm
without prior written approval by the City.
{
5-57-98 5
20. The selected firm shall maintain during the term of the contract all books of '
account,receipt invoices,reports and records in accordance with generally
accepted.accounting practices and standards.The form of all records and reports
shall be subject to the approval of the city's Internal Auditor. Recommendation
for changes, additions or deletions by the City's Internal Auditor must be
complied with by the selected firm.The city's Internal Auditor must be permitted
during normal business hours to audit and examine the books of account,reports
and records relating to this contract.The selected firm shall maintain and make
available such records and files for the duration of the contract and retain them
beyond the last day of the contract term for the period of two (2)years following
contract expiration.
21. No negotiations,decisions or actions shall be initiated or executed by the firm as a
result of any discussions with any City employee. Only those communications
which are in writing from the City may be considered as a duly authorized
expression on behalf of the City.Also,only communications from firms which
are signed and in writing will be recognized by the City as duly authorized
expressions on behalf of firms.
22. There shall be no discrimination as to race,sex,color,creed,or national origin in
the operations conducted under this contract.
23 The selected firm will conduct business as an independent contractor under the
terms of this contract. Personnel services provided by the firm shall be by
employees of the firm and subject to supervision by the firm.,-and not as officers,
employees,or agents of the City. Personnel policies,tax responsibilities, social
security and health insurance, employee benefits,purchasing policies and other
similar administrative procedures applicable to services rendered under this
agreement shall be those of the firm.
B. tion Steps
1. June 26 199g 2.00 p.m._(lagalfimg)is the closing time for receiving proposals.
Section III provides guidelines for submission and required information to
be included in the proposal.
2. After Proposal opening,the City Selection Committee will evaluate proposals and
may hear oral presentations. The Proposers will then be ranked by the Selection
Committee based on the Evaluation Criteria in Section U Paragraph M.
Notification will be given to finalists as to their selection and scheduling or oral
presentations before the Committee (if required).Non-finalists will be notified of
® their status by letter.
S-57-98 6 IT�I7IAL
NOTE: Contract negotiations will be initiated with the highest ranked firm after
ranking is finalized by Selection Committee and approved by the City
Commission. Should the City be unable to come to terms with this firm,the next
highest ranked firm will be contacted and negotiations begun with them.
The City Commission has the authority to (including,but not limited to):
approve the recommendation of the Selection Committee; reject the
recommendation and direct staff to readvertise the RFP; or,review the
responses themselves and/or request oral presentations and determine a
different ranking or than what was originally presented to the Commission.
C. Staff Assigumme_nt
The City of Pompano Beach reserves the right to approve or reject, for any reasons,
Proposers staff assigned to this project at any time. Background checks may be required.
D. Contract Terms
The contract shall include,but not be limited to the following terms:
The contract shall include as a minimum,the entirety of this RFP document,together
with the successful Proposer's proposal. Contract shall be prepared by the City of
® Pompano Beach City Attorney.
Proposer agrees that terms of the contract shall provide that the City of Pompano Beach,
reassign ownership rights to all documents prepared by the proposer during the course
of this project.These documents shall become"Public Record".
If the City of Pompano Beach defends any claim,demand, cause of action,or lawsuit
ans4 out of any act, action,negligent act's or negligent omissions, or willful
misconduct of the contractor,its employees,agents or servants during the performance of
the contract,whether directly or indirectly,contractor agrees to reimburse the City of
Pompano Beach for all expenses,attorney's fees,and court costs incurred in defending
such claim, cause of action or lawsuit.
Contract shall include a"Truth-in-Negotiations"statement that indicates rates and other
factual unit costs that support the compensation are accurate, complete and current at
the time of contracting.
The contract shall also include a provision that"the original contract price and any
additions thereto shall be adjusted to exclude any significant sums by which the City of
Pompano Beach determines the contract price was increased due to inaccurate,
incomplete or non-current rates and other factual costs". Ali such contract adjustments
shall be made within one(1)year following the end of this contract.
S-57-98 7
® The contract shall include a prohibition against contingent fees,to be specified by the
City of Pompano Beach City Attorney.
E. Waiver
It is agreed that no waiver or modification of this contract or of any covenant, condition
or limitation contained in it shall be valid unless it is in writing and duly executed by the
party to be charged with it, and that no evidence of any waiver or modification shall be
offered or received in evidence in any proceeding,arbitration,or litigation between the
parties arising out of or affecting this contract,or the right or obligations of any party
under it,unless such waiver or modification is in writing,duly executed as above. The
parties agree that the provisions of this paragraph may not be waived except by a duly
executed writing.
F. Survivorship Rights
This contract shall be binding on an inure to the benefit of the respective parties and
their executors,administrators,heirs,personal representative,successors and assigns.
G. Fnfire Agreement
® This contract along with the RFP,all attachments,thereto,and the proposal states the
entire contract between the parties hereto with respect to the subject matter hereof, and
all prior and contemporaneous understandings,representations and agreements are
merged herein or superseded hereby.No alterations,modifications,release or
waiver of this contract or any provisions hereof shall be effective unless in writing,
executed by the parties.
H. Sevver_ability
If any term or provision of this contract is found to be illegal;and unenforceable, such
terms shall be deemed stricken and the remainder of the contract shall remain in full
force and effect.
I. Termination
This contract may be terminated by the City of Pompano Beach without cause upon
providing contractor with a least sixty(60)days prior written notice.
Should either part fail to perform any of its obligations under this contract for a
period of thirty(30)days after receipt of written notice of such failure,the non-
defaulting part will have the right to terminate the contract immediately upon
® delivery of written notice to the defaulting part of its election to do so. The foregoing
rights of termination are in addition to any other rights and remedies that such party
may have.
S-57-98 8 WMA&
J. Manner of Performance.
Proposer agrees to perform its duties and obligations under this contract in a professional
manner and in accordance with all applicable local,federal and state laws,rules and
regulations.
Proposer agrees that the services provided under this contract shall be provided by.
employees that are educated,trained and experienced, certified and licensed in all areas
encompassed within their designated duties. Proposer agrees to finish the City of
Pompano Beach with any and all documentation,certification,authorization, license,
permit,or registration currently required by applicable laws or rules and regulations.
Proposer further certifies that it and its employers are now in and will maintain good
standing with such governmental agencies and that.it and its employees will keep all
license, permits,registration,authorization or certification required by applicable laws
or regulations in full force and effect during the term of this contract. Failure of
proposer to comply with this paragraph shall constitute a material breach of contract.
K. Formation of Contract
The existence of a contractual relationship between parties is contingent upon the
terms and conditions being negotiated to the satisfaction of both parties and the
execution of said contract by both parties.
L. Public Record
Florida law provides that records of a public agency shall at all times be open for
personal inspection by any person.(Section 119.01,F.S.,The Public Records Law)
Information and materials received by the City of Pompano Beach in connection
wit-ha proposal shall be deemed to be public records subject to public inspection.
However, certain exemptions to the public records law are statutory provided for in
'Rection 119.07,F.S..If the proposer believes any of the information contained in its
responses is exempt from the Public Records Law,then the proposer,must in its
response, specifically identify the material which is deemed to be exempt and cite
the legal authority for the exemption,otherwise the City of Pompano Beach will treat
all materials received as public records.
M. !tatement of"No-Bid" Form
If your firm chooses not to submit a proposal,please complete and return the
enclosed "Statement of No Bid Form".
S-57-98 9
N. Additional Information
Request for additional information regarding this RFP should be directed to the City
of Pompano Beach Purchasing Office at(954)786-4098, attention Ernie A Siegrist,
General Services Director.
O. Award
1. Award will be made to the responsible proposer whose proposal conforms to
this RFP and is most advantageous to the City;however,the City reserves
the right at any time to reject any or all proposals.
2. Until a formal notice of award is made by the City Commission,no
communication by the City,either written or oral,shall be interpreted as a
promise that an award will be made.No proposer's or other parry's interpretation
of any provisions of this RFP,including applicable specifications, shall be
binding on the City.
S-57-98 10
�, �Ecrlor�n
SCOPE OF SERVICES
A. VENDOR REO[1MMENT
The City of Pompano Beach,Florida desires to enter into a contract with a qualified firm
to provide and install three(3)automated parking meters that are of the "Pay and
Display"system type. The units must be capable of issuing user's a ticket to be placed on
a vehicle dashboard and shall be imprinted with"City of Pompano Beach"and either
Alsdorf Park or Oceanside Park in addition to the City designation and shall include
the date and time the ticket expires.
The unit shall feature,as a minimum,the following features: electronic"Pay and
Display"parking management system,designed to control numerous parking spaces in a
parking lot,microprocessor based and permit simple or complex parking rates and quick
changes in rates which are easily reprogrammed on-site with the use of an internal
keyboard and automatically produce a cash audit reported when currency/coins are
collected.
The units must be capable of accepting U.S. coin and currency to include: nickels, dimes,
quarters,"Susan B.Anthony"dollar coins as well as one and five dollar denomination
bills.
1. Minimum Standards
a. The units shall be capable of battery operation for a minimum period of
- — six(6)months from date of installation and acceptance,based on an
average of 100-tickets @ day @ machine. Machines must be capable of
being converted to full 110-volt power supply.
b. The meters shall have bill acceptors added.
C. The meter display should be a minimum of two (2)lines, sixteen(16)
characters and be back-lit and be of liquid crystal or equal clarity,with a
reinforced protective window,lexan or equal.
d. The cashbox shall be self-contained in the unit and constructed of a
durable gauge steel (nine(9)gauge at a minimum). The transfer
canister/coin-box shall be made of a high resistant polyethylene or City
approved equivalent.
e. The unit shall have a surface treatment of paint and varnish polyurethane
(3 coats)or a veneer of equal quality
S-57-98 i l
f. The overall equipment construction quality should provide for a unit that
is weather proof and vandal resistant; internal electronic modular
components for case of on-site maintenance(without the use of tools);
provide keyboard assistance and display codes to help guide service
personnel through troubleshooting procedures and feature high-security
locks for the mechanism and coin compartments.These locks shall utilize
key blanks.that are not commercially available and should NOT be keyed
alike.
g. The modular sub-assemblies of the revenue collection system should
permit easy servicing through plug-in replacement parts,All electronic
connection's are to be of the highest rated quality re: gold-plated
terminals).
h. The equipment must be covered by a one-year warranty,to include defects
in workmanship and installation,all parts and labor and all replacement
shipping costs..
i. The vendor must provide a comprehensive,hands-on training program to
. be initiated prior to actual usage nad must also provide on-going training
for any enhancements offered after system is installed and accepted.
j. The vendor shall offer as an option an extended maintenance plan.The
response should include all particulars of the extended plan as well as cost
Per year.
B. DESIRED BASIC CUSTOMER OP RATION OF A'JTOMATED METERS
The user will:
1. Park vehicle in desired parking space.
2. Deposit coins/currency until the decimal amount of time is purchased and then
obtain a printed receipt showing the date and time of issuance&parking
expiration,as well as location(Alsdorf Park or Oceanside).
3. Display the printed receipt on the vehicle dashboard to show proof of payment for
enforcement purposes.
C. DFslgED PAY AND DISPLAY Y EQUIPMENT OPERATION
l. When the user inserts coins/currency,a microprocessor calculates and displays the
purchased amount of time.This transaction is recorded by the unit and the
coins/currency are deposited in a locked compartment. A return lever is
accessible to allow the return all coins/currency inserted if the transaction needs
to be canceled by the user.
S-57-98 12 MT14I
• 2. After the parking fee is entered,the user depresses a receipt button to validate the
transaction and the unit will print and deliver a receipt that provides the following
information:
a. Time of transaction.
b. Amount paid.
C. Time of parking expiration.
d. Location of Pay and Display meter.
C. Additionally,the receipt will state"Display on Dashboard"in visible
lettering.
The receipt provides for proof of payment and the limit of the parking period.
D. RATES
The rate structure should be managed by the microprocessor in a manner that allows for
personalization of the rates. The following items are the minimum rate possibilities
which should be available:
1. Progressive, regressive or flat rates. .
2. Differing rates according to the time of day or the day of the week.
3. No change on special days.
4, The coin slot to be programmed to open at certain periods according to the rate
structure.
S. Provide the capability to accept five(5)different flat and fifteen(15)different
multiple rate structures with a minimum of five(5)different user types.
E. CASH AUDIT CAPABILITY
The revenue collection system shall have an electronic memory which stores information
by category.Each collection shall have a sequential collection number.Each time a
collection is made,the number advances sequentially providing for ease of identification
that only authorized collections have been made.The revenue collection system shall be
capable of operating in extreme beat temperature up to a heat index of
approximately 120 degrees Fahrenheit without failure or loss of efficiency or
accuracy. This type information shall print on a receipt in the following two formats:
S-57-98 13
1. At the complete of the coin and bill collection,the system shall issue a ticket
that includes the following information:
a. Machine serial number.
b. Date,time and number of current collection.
C. Total amount of money in the collection by denomination of
coin and currency.
d. Value and type of card transaction Cif applicable)and the total cumulative
amount paid for parlang since the commissioning of the machine.
e. Number of transactions per user type.
f. Time and date of:
(1) Last RAM reset.
(2) Last failure including applicable code.
(3)Last collection
2 A cash ticket may be obtained at any time by pressing a key in the main board.
This ticket can be programmed to report multi-functional user and pre-defined
categories,to include:
a. Machine serial number.
b. Collection week number.
C. Collection sequence number.
d. Total amount of money in collection.
e. Total amount of tickets issued.
f. Amount in coins.
g. Amount in paper currency. _
h. Amount in standard tickets in standard rate.
i. Number of tickets in standard rater.
j. Number of tickets by group.
The above counters (a j) shall reset automatically after a cash ticket is issued.
F. POWER CONFIGURATIONS
The machines shall have different power configurations available.
1. Autonomous DC/Dry Cell battery operation with capacity of issuing up to one
hundred (100)tickets/per day for a minimum of six(6)months without having to
remove,replace or connect to external power source.
2. Solar power rechargeable batteries. Should require a minimum level of sunlight
to ensure full capability in all weather conditions. Solar battery shall have the
capacity to issue up to one hundred(100)tickets per day in all light conditions.
S-57-98 14
3. Rechargeable batteries which allow equipment to operate for a minimum of two
(2)months without the need to change or recharge batteries.
The changes to or from the above power configuration should be possible on-site without
the use of tools or without the need to alter the equipment.
The unit shall provide grounding apparatus, circuit breakers, filters and fuses in the power
supply to protect the electrical system. The equipment shall have a rechargeable
battery to enable the system to continue to operation in the event of a power failure. The
battery shall automatically recharge itself when power is restored.
All electrical system components must be UL (Underwriters Laboratories)listed.
Proposer must indicate the type of battery offered with equipment proposed. If the vendor
elects to offer multiple choices,this information shall be clearly indicated in the
RFP response.
G. ELE.C'TRO C COIN SELECTOR
Coins are :elected and discriminated by a microprocessor controlled selector which
® performs a minimum of three validation tests:
1. Diameter-optical with emitter and receiver.
2. Width-optical with emitter and receiver.
3. Composition-magnetic using a minimum of two frequencies.
Selectors should not require a cleaning frequency of more than one time every six(6)
months.
H. RECEIPT PAPER AND P TNTFR
The unit should have a thermal paper printer that provides a high quality,legible receipt
that is impervious to turning dark or black in high temperatures. Paper rolls should
provide a minimum of 4,500 receipts. The receipt printed information should include:
1. Fee Paid
2. Transaction day and date.
3. Parking Expiration date&time.
4, Machine Number and location of Pay&Display Meter
5-57-48 15 M71AL
I. PROGRAMMING
The revenue collection system shall provide ease of programming for on site manager to
provide parameters as part of the unit's record keeping capabilities as follows;
1. Machine number.
2. First on-site parking rate(fixed)
I Second on-site parking rate(fixed)
-4. Plus one-hour daylight savings time.
5. Minus one-hour standard time.
I QPTIONS
The-proposer shall furnish pricing for the following options,that may or may not be
purchased with the units:
1. Bill Changer
2. Decrementing (ISO Standard Magnetic Stripe) card upgrade
3. Bill Acceptor Upgrade.
K n-0-C UMF.NTATION
The successful proposer shall provide the City with two(2)sets of all equipment and
operating documentation and manuals with system delivery.
L. INSTALLATION AND ACCEPTANCE
The successful proposer shall provide,test and turn over a completely operational system
to the City not more than sixty (60)days after City award. Failure of the Contractor to
comply with these requirements shall be cause of removal of all equipment and have said
equipment returned to the proposer without liability of any type on the part of the City.
S-57-98 16 Unme
® M. EVALUATION CELIERIA
The City will evaluate all responsive proposals to determine the highest ranked proposer
that best meets the needs of the City based on the Request for Proposal specifications.
and the Evaluation Criteria. Evaluation will be made by a committee established for this
purpose composed of City staff.The award will be based on a review of all information
submitted and certain subject and objective considerations including:
CRITERIA POINT RANGE
1. Demonstrated experience and reputation of proposer (0-40)
and products proposed. This includes system
capability, ease of use, client references,personnel
resources, qualifications, services responsiveness.
2. Total Cost to the City (040)
(This includes equipment, software,training costs,
extended maintenance costs and upgrade costs,
if applicable).
® 3. Deliverability & Proposal Completeness (0-20)
(This includes technical information provided,
training availability, support consulting services,
guaranteed delivery date)
TOTAL POINTS:
TOTAL POINTS AVAILABLE: 100
S-57-98 17 MTIAQ
SECTION III
A. GUiDELINFS FOR SUBMISSION OF RE I E]2 INFORMATI N
1. Eligibility: To be eligible to qualify as a participant in this contract,the
following minimum requirements must be met:
a. The firm must be regularly engaged in the manufacturing and installation
of this type of equipment/business for a minimum of five(5)years.
b. The firm must clearly indicate the expertise and facilities to
service the City of Pompano Beach as outlined in the RFP.
2. Evaluation of proposals:Evaluation will be conducted be a Selection/
Evaluation committee. Following review of the proposals received,the
proposers may be requested to make an oral presentation to the committee,
further expanding on their ability to carry out this program.
3. Submission of a Proposal: Each proposal shall be prepared simply and
economically,providing a straight forward,concise delineation of the
® firm's capabilities to satisfy the requirements of the RFP.Fancy bindings,
colored displays and promotional material are not desired. The emphasis in each
proposal must be on completeness and clarity of content. In order to expedite the
evaluation of proposals, it is essential that contractors follow the format and
instructions contained herein.
4. _ Information to be included in the proposal: In order to maintain comparability
and enhance the review process,it is required that proposals be organized in the
manner specified below:
a. Title page.
Show the project name and number,the name of the proposers firm,
address,telephone number,name of contact person and the date.
b. Table of Contents:
Include a clear identification of the material by section and by page.
C. Lefler of Transmittal: Limit to two (2)pages as follows:
(1) Briefly state the propser's understanding of the project and
express a positive commitment to provide the services within.
S-57-98 is M4
(2) State the names)of the person(s)who will be authorized to
make representations for the proposer,their title(s), addresses
and telephone numbers.
d. Cost -The proposal response must include a per unit price for the Pay&
Display units as well as any optional equipment contained herein.
C. Fxperiencr-A summary of proposers experience for similar services
provided on a daily basis and any governmental entities that are currently
being served by the proposer(company).
f. Signature Wage-The Proposal Signature Page must be completed, signed.
and returned.
g. References- Submit a client reference list,including name of contact,
firm and/or governmental entity,address,telephone number ands type of
service provided each reference.
h. Product Information -Proposers shall submit the following information
® to document equipment proposed meets the RFP specifications:
(1) Manufacturer's standard literature.
(2) Foundation and pedestal mounting instructions.
(3) Product users manual and instruction guide.
i. Training program information.
5. Proposers Responsibilities
a. Proposers are required to return their proposals signed by a
representative who is authorized to contractually bind the firm.
b. Proposers shall submit their proposals to the Purchasing Division on
or before the date and time indicated.
C. Proposers shall submit all prices in the format specified in the RFP.
d. The proposer shall examine the RFP carefully.Ignorance of the
® requirements will not relieve the fum from liability and obligations under
the contract.
S-57-98 19 1N1T1AL
All pages (numbered or un-numbered) of the RFP document must be
initialed as required and returned with the company response.
e. The City shall not be liable for any costs invarred by proposer
responding to this RFP.
S-57-98 20 MTIA&L
PROPOSAL SIGNATURE PAGE
To: The City of Pompano Beach,Florida
The below signed hereby agrees to furnish the proposed services under the terms stated subject to
all instructions,terms,conditions,specifications,addenda, legal advertisement,and conditions
contained in the RFP. I have read the RFP and all attachments, including the specifications,and
fully understand what is required. By submitting this signed proposal I will accept a contract if
approved by the City and such acceptance covers all terms,conditions,and specifications of this
proposal.
Proposal submitted by:
Name (printed) Dave Witts _Title Sales Manager
Company (Legal Registered) Schlumberger Technologies, Inc.
Federal Tax Identification Number 77-0138371
(
Address 825-B Greenbrier Circle
City/State/Zip Chesapeake, VA 23320
Telephone No. 57S7a7571 Fax No. 757-523-2173
Signature A= Date 6/25/98
Addendum Acknowledgment-Proposer acknowledges that the following addenda have been
received and are included in his/her proposal:
Addendum No. 1 Date Issued 6/12/98
Variances: State any variations to specifications,terms and conditions in the space provided
below or reference in the space provided below all variances contained on other pages of RFP,
attachments, or proposal pages. No variations or exceptions by the Proposer will be deemed to
be part of the proposal submitted unless such variation or exception is listed and contained within
the proposal documents and referenced in the space provided below. If no statement is contained
in the below space, it is hereby implied that your proposal complies with the full scope of this
• RFP.
( Variances: none
S-57-98. 21 WM4'qL
DRUG FREE WO KP LACE, CERIM .ATION
In accordance with Section 287.087,State of Florida Statutes,prefercom shall be given to businesses with
Drug-free Workplace Programs. Whenever two or more proposals which are equal with respect to price,quality,
and service are received for the procurement of commodities or contractual service,a Proposal received from a
business that certifies that it has implemented a Drug-free Workplace Program shall be given preference in the
award process.
Established procedures for processing tie proposals will be followed if none of the tied proposers have a Drug-free
Workplace Program. In order to have a Drug-free Workplace Program,a business shall:
l) Publish a statement notifying employees that the unlawful manufacture,distribution,dispensing,
possession,or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace,the business's policy of
maintaining a drug-free workplace,any available drug counseling,rehabilitation,and employee
assistance programs,and the penalties that may be imposed upon employees for drug abuse
violations.
3) Give each employee engaged in providing the commodities or contras-tual services that are under
bid a copy of the statement specified in subsection(1).
4) In the statement specified in subsection(1),notify the employees that,as a condition of working
on the commodities or contractual services that are under bid,the employee will abide by the
terms of the statement and will notify the employer of any conviction of,or plea of guilty or nolo
contendere to,any violation of Chapter 893 or of any controlled substance law of the United
States of any State,for a violation occurring in the workplace no later than five(5)days after such
conviction.
5) Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community,by any employee who is
so convicted
5) Make a good faith effort to continue to maintain a drug-free workplace through implementation of
this section.
If Proposer's company has a Drug-free Workplace Program,so certify below:
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT,I CERTIFY THAT THIS FIRM
COMPLIES FULLY WITH THE ABOVE REQUIReAENTS.
Proposer's Signature
S-57-98 22
• off;�
GENERAL SERVICES DEPARTMENT
June 12, 1998
ADDENDUM #1
RFP S-57-98
AUTOMATED PARKING METERS
The following changes are made to RFP #S-57-98:
1. Section li, Paragraph J (Options) 2:
L�,M: (This refers to Debit Cards)
2. Section II, Paragraph J (Options):
ADD: 4. Decrementing (ISO Standard Magnetic Stripe) card
upgrade (This refers to credit cards including
international credit cards).
All other terms.,conditions and specifications remain unchanged
Re t_of this change order should be acknowleged on the Proposal Signature page and
ISO s ould be turne he vendor response.
ERNIE A SIE ST
General Services Director
I acknowledge receipt of Addendum #1 to RFP S-57-98:
NAME OF FIRM: SIGNED:
DATE: 4P S
mtradd.doc
(
Schlumberger Cost Proposal for
the City of Pompano Beach
)item ON Product Unit Price Extended
Price
1 4 Schlumberger DGLine Pay&Display $10,995.00 $43,980.00
includes: Coin and Bill acceptor, solar
power with buttery haclhp,pedestal,
and custom software, Machines will have
Yellow resident button to allow dud rate
.structure.Each unit will have 2 bill
cassettes. Printed receipts will show date
and time.
2 1 Installation and on-site training $ 750.00 $ 750.00
3 4 Extended Warranty Option $ 1,100.00 $4,400.00
Details of this service plan are attached
4 1. Bill Cassettes $ 750.00 $ 750.00
COMPOSITE
EXHIBIT "B
SCHLUMBERGER INDUSTRIES $.A.
PARKING 8 TRANSIT
8258 GREENBRIER CIRCLE, CHESAPEAKE, VA , USA
TEL: +1 757 366 4400, FAX: +1 767 823 2173
V V J
•
Schlamberger Cost Proposal for
the City of Pompano Beach
OPTIONS:
lA I Optional Bill Acceptor $ 2,995.00 $ 2,995.00
2A I Optional LSO Standard Card Reader
upgrade $ 1,850.00 $ 1,850.00
includes:card reader unit and slw for
private debit cards.
3A I Optional Credit Card Systcm S 7,000.00 $ 7,000.00
includes_Hand held computer and
credit card slw.This system will support
up to 20 units that are configured with a
card reader option.
SCHLU14BERGER INDUSTRIES S.A.
PARKING & TRANSIT
2258 GREENBRIER CIRCLE, CHESAPEAKE, VA , USA
TEL: +1 757 366 4400, FAX: +1 787 323 2173
6n Z) i
EXTENDED WARRANTY OPTION PLAN
Schl`tmberger offers its customers the opportunity to take advantage of its extended warranty
plan within the first(1.2)months of machines purchase.The extended warranty plan can be
activated for a maximum period of(4)years.
Included with the extended warranty package is(1)free software chip chsmge per year, and a free
on-site maintenance training per year_ This extended warranty covers parts and shipping
costs, but does not cover damage due to vandalism.
Under the terms and conditions of the extended warranty option,it is the responsibility of the
customer to attempt the first level of service that w11I be Covered in the training.course.Tf the
problem requires a service.calL the travel cost and labor will be billable.The extended
warranty plan only includes parts replacement and repair.
COMPOSITE
EXHIBIT "C"
SCHLUIIABERGER INDUSTRIES S.A.
PARKING & TRANSIT
825E GREENBRIER CIRCLE, CHESAPEAKE, VA , USA
TEL: +1 757 366 4400. FAX: +1 757 523 2173
AGENDA REQUEST FORM
m
CITY OF DAN IA BEACH
Prepared By: Glenn Morris and Sheryl Chapman Date: 01/04/00
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Please complete the following items related to your agenda request.
1. Date of Commission meeting: 11 January 2000
2. Title: Beach Parking Meters
3. Commission action requested:
Adopt Resolution or Ordinance X Expenditure X Award Bid/RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. Summary explanation & background:
B�ck�rratid
Beach patrons generally arrive at our parking area ready to enjoy a beautiful day at the
beach. However, when they have difficulty finding a working parking meter they become
frustrated and upset.
Maintenance and collection costs for our current beach parking meters is$19,671 per year.
These meters are constantly breaking and in need of repair or replacement. For several
years Stroyne Brothers has been using parts from broken meters to replace parts in other
meters leaving many spaces without meters. The cost of replacing individual meters with
new meters is approximately $125,000. Even if these meters were replaced, individual
meters still require constant costly maintenance because of the beach environment. Last
fiscal year, this parking area produced $29,000 in revenue.
Recommendati€�n
Replacement of all individual meters with 5 Schlumberger DGLine multi-space meters is
recommended. These are solar powered meters with plastic replaceable components which
staff can be trained to monitor and replace. Schlumberger is the only company that makes
master meters with an integrated solar power unit. These meters can be obtained from a City
of Pompano Beach bid at a cost of$48,625 for 5 meters, which is $270.00 less per meter
than Pompano Beach paid. In addition, installation costs at$750.00 plus purchase of two
additional thermal printers at$1500.00, three additional canisters at$825.00 is
recommended to guarantee less down time for each meter, and one spare bill acceptor kit at
$2,995.00 is also recommended. The total purchase price is$54,695.00. Additionally, staff
requests that$1000.00 be allocated to replace signage directing patrons to the meters.
• Master meters are easier and less costly to maintain. The $19,671 annual maintenance
cost will be avoided.
• The removal of individual meters will significantly improve the beach experience of our
patrons by ending frustrating attempts to find a working meter. In the event that one of
these master meters is not working for a short period, four others will be available
• Master meters will improve the appearance of our beach parking area.
• These meters accept bills but do not give change. They can be programmed to accept
various bill denominations.
• Master meters produce a report of the denominations of bills and coins the meter has
accepted. This report should be delivered to the Finance Department or the bank with
the canister to ensure that all funds collected are deposited. Canisters can only be
opened by bank staff.
• Parking staff can deliver unopened collection canisters directly to the bank at the end of
each shift ensuring more timely deposit of all collected funds.
• The master meters issue a ticket with an expiration time to be displayed in the front
automobile window. Since the ticket must be displayed in the window, this type of ticket
produces less litter than park and pay master meters.
The recommended meters are currently being used by the cities of St. Petersburg Beach,
Pompano Beach, Deerfield Beach, and Hollywood. Problems encountered by these
municipalities are minimal and are easily resolved with the purchase of the additional
recommended parts.
►ternat%ues
The alternative of park and pay master meters was investigated. However, staff determined
that these meters require electricity and have additional networking requirements making
installation more expensive. Additionally, they are more susceptible to destruction by
lightening.
�unifi�g
Funds are available in the General Fund for replacement of these meters.
5. Attached Exhibits (please list):
® (A) City of Pompano Beach Contract
6. -List Additional Backup Materials Provided:
(1) Before and after photographs of beach parking area
(2) Brochure showing pay stations and signage
7. For purchasing requests only: Fund General Dept.
Account name: Account#:
Finance Director Approval
8.
�.Dephrtment Director Date
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63
IIN it`Manager Date