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HomeMy WebLinkAboutR-2000-139 RESOLUTION NO. 2000-139 • A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING A GRANT AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF DANIA BEACH FOR THE IMPLEMENTATION OF THE "MILLENNIUM VOICES" PROJECT THROUGH THE BROWARD CULTURAL AFFAIRS COUNCIL; PROVIDING A TWENTY THOUSAND DOLLAR ($20,000.00) MATCHING CONTRIBUTION BY BROWARD COUNTY AS SPECIFIED IN THE AGREEMENT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA; Section 1. That the Grant Agreement between Broward County and the City of Dania Beach for implementation of the "Millennium Voices" project through the Broward Cultural Affairs Council, in substantial form attached as Exhibit "A", is approved and the appropriate city officials are authorized to execute it. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to such Grant Agreement as are deemed necessary and proper for the best interests of the City. Such Agreement shall not be deemed accepted by the City unless and until the City has completed its execution of the Agreement. Section 3. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 4. That this resolution shall be in force and take effect immediately upon its passage and adoption. 1 RESOLUTION NO. 2000-139 PASSED AND ADOPTED this 12th day of September, 2000. 40A YOk - C-OMMIS$J NER- ATTEST: ROLL CALL: MAYOR McELYEA - YES VICE-MAYOR BERTINO-YES HERYL C14APMAN COMMISSIONER CALI - YES ACTING CITY CLERK COMMISSIONER ETLING- YES COMMISSIONER MIKES- YES APPROVED AS TO,F\O M AND CORRECTNESS: BY: / kl T H 0 K A A S/J.'7,Zd-'Q S CITY ATTORNEY i .0 2 RESOLUTION NO. 2000-139 AGREEMENT Between BROWARD COUNTY and CITY OF DANIA BEACH FLORIDA for BROWARD CULTURAL AFFAIRS COUNCIL CULTURAL GRANT PROGRAM COMMUNITY ARTS & EDUCATION PROGRAM GOVERNMENTAL ENTITY FY2001 i AGREEMENT Between BROWARD COUNTY and CITY OF DANIA BEACH FLORIDA for BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROGRAM This Agreement, made and entered into by and between BROWARD COUNTY, a Political subdivision of the state of Florida, hereinafter referred to as COUNTY, and • CITY OF DANIA BEACH FLORIDA, a political subdivision of the state of Florida, hereinafter referred to as "CONTRACTOR." WHEREAS, the Broward Cultural Affairs Council recommends funding to assist the CONTRACTOR with approved expenses as defined in the Broward County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Council Grant Program Guidelines; and WHEREAS, the Board of County Commissioners has determined that these expenditures serve a COUNTY and public purpose and are authorized by Section 1-90 of the Broward County Code of Ordinances; NOW, THEREFORE, IN CONSIDERATION of the mutual terms, conditions, promises, covenants and payments hereinafter set forth, COUNTY and CONTRACTOR agree as follows: ARTICLE 1 DEFINITIONS AND IDENTIFICATIONS 1.1 Agreement - Agreement shall mean this document and other terms and conditions which are included in the exhibits and documents that are expressly incorporated by reference. 1 1.2 Board - The Broward County Board of County Commissioners. 1.3 Contract Administrator-The Director of the Broward County Cultural Affairs Division or designee. The primary responsibilities of the Contract Administrator are to coordinate and communicate with CONTRACTOR and to manage and supervise execution and completion of the Scope of Services and the terms and conditions of this Agreement. In the administration of this Agreement, as contrasted with matters Of policy, all parties may rely on the instructions or determinations made by the Contract Administrator. 1.4 County Attorney- The chief legal counsel for COUNTY who directs and supervises the Office of County Attorney pursuant to Section 4.03 of the Broward County Charter. 1.5 Project - The Project consists of the services described in Article 2. ARTICLE 2 SCOPE OF SERVICES CONTRACTOR shall perform all services identified in this Agreement and its grant application as amended in Exhibit"A,"attached hereto. CONTRACTOR shall provide to the COUNTY a Project Evaluation Report on the form Exhibit "B." The Project Evaluation Report shall be filed with the Contract Administrator no later than thirty (30) days after the completion of the Project. Failure of the CONTRACTOR to submit a completed Project Evaluation Report shall disqualify the CONTRACTOR for all grant awards until requirements of the specific program guidelines and this Agreement have been met. ART_ TERM AND TIME OF PERFORMANCE The term of this Agreement shall begin on the date it is fully executed by both parties and shall end on September 30, 2001. ARTICLE 4 COMPENSATION 4.1 COUNTY agrees to pay CONTRACTOR, in the manner specified in Section 4.3, the total amount of J2Q,00o for work actually performed and completed pursuant to this Agreement. It is acknowledged and agreed by CONTRACTOR that this amount is 2 the maximum payable and constitutes a limitation upon COUNTY'S obligation to ® compensate CONTRACTOR for services and expenses related to this Agreement. 4.2 CONTRACTOR agrees to provide matching funds as set forth in the Broward County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Grant Program Guidelines, for applicable grant program and more specifically shown in Exhibit "A." 4.3 METHOD OF BILLING AND PAYMENT 4.3.1 CONTRACTOR may submit a unit of service invoice for compensation no more often than on a monthly basis, but only after the services for which the invoices are submitted have been completed. The final invoice must be received no later than sixty (60) days after this Agreement expires. 4.3.2 Documentation as required in Exhibit "A" must accompany any request for reimbursement. Invoices shall be certified by the CONTRACTOR'S executive director or an authorized officer. 4.3.3 COUNTY shall pay CONTRACTOR within thirty(30)calendar days of receipt Of CONTRACTOR'S proper invoice, as required by the "Broward County Prompt Payment Ordinance"(Broward County Ordinance No. 89-49, as may • be amended from time to time). To be deemed proper, all invoices must comply with the requirements set forth in this Agreement and must be submitted on the form and pursuant to instructions prescribed by COUNTY. Payment may be withheld for failure of CONTRACTOR to comply with a term, condition, or requirement of this Agreement. ARTICLE 5 CHANGES IN SCOPE OF SERVICES 5.1 Upon written request by the CONTRACTOR, the Contract Administrator may approve changes in the categories of expenditures listed on Exhibit "A." 5.2 Pursuant to the Broward County Administrative Code, Section 29.17(f)(2), the Broward Cultural Affairs Council may approve changes to the Scope of Services, project description and unit of services provided that the total grant awarded remains unchanged, the revisions are consistent with the grant application and the grant guidelines, and the revisions do not diminish the quantity or quality of service to be provided. 3 5.3 Changes to the Scope of Services or categories of expenditures pursuant to this Article shall be in writing, signed by the CONTRACTOR and the Contract Administrator. ARTICLE 6 INDEMNIFICATION CONTRACTOR is a state agency as defined in Chapter 768.28, Florida Statutes, and agrees to be fully responsible for acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a state agency or political subdivision of the state of Florida to be sued by third parties in any matter arising out of this Agreement or any other contract. ART_ INSURANCE CONTRACTOR is a state agency as defined by Section 768.28, Florida Statutes, and CONTRACTOR shall furnish Contract Administrator with written verification of liability protection in accordance with state law prior to final execution of said agreement. ARTICLE 8 TERMINATION 8.1 This Agreement may be terminated for cause by action of Board or by CONTRACTOR upon ten (10) days' written notice by the party that elected to terminate, or for convenience by action of Board upon not less than thirty(30) days' written notice by Contract Administrator. This Agreement may also be terminated by Contract Administrator upon such notice as Contract Administrator deems appropriate underthe circumstances in the event Contract Administrator determines that termination is necessary to protect the public health, safety, or welfare. 8.2 Notice of termination shall be provided in accordance with the "NOTICES" section of this Agreement except that notice of termination by Contract Administrator which Contract Administrator deems necessary to protect the public health, safety, or welfare may be verbal notice which shall be promptly confirmed in writing in accordance with the "NOTICES" section of this Agreement. 8.3 In the event this Agreement is terminated for convenience, CONTRACTOR shall be paid for any services performed to the date the Agreement is terminated; however, • 4 upon being notified of COUNTY'S election to terminate, CONTRACTOR shall refrain . from performing further services or incurring additional expenses under the terms of this Agreement. CONTRACTOR acknowledges and agrees that Ten Dollars ($10.00) of the compensation to be paid by COUNTY, the adequacy of which is hereby acknowledged by CONTRACTOR, is given as specific consideration for COUNTY'S right to terminate this Agreement for convenience. ARTICLE 9 FINANCIAL STATEMENTS 9.1 Pursuant to the Broward County Administrative Code, Section 29.17(c)(2), any contractor receiving Five Thousand Dollars($5,000.00)or less in any one COUNTY fiscal year must submit Exhibit "B," Project Evaluation Report, with all required information, including financial information, and file with the COUNTY within thirty (30) days after completion of the project. 9.2 Any contractor receiving more than Five Thousand Dollars ($5,000.00) in any one County fiscal year must submit a special report including audited and certified financial statements prepared in accordance with Generally Accepted Accounting Principles and audited by an independent Certified Public Accountant. CONTRACTOR shall provide to the Contract Administrator two (2) copies of annual financial statements as required in this section. Said annual financial statements shall be submitted to Contract Administrator within one hundred eighty (180) days after the close of each of the CONTRACTOR'S fiscal years in which the CONTRACTOR accounts for funds received under this Agreement. No extensions will be granted for the audited and certified financial statements. The special report shall be prepared by an independent certified public accountant or the governmental entity's internal auditor in a form acceptable to the Broward County Commission Auditor. The schedule of revenues and expenditures shall include: a. All revenues relating to the services and/or project classified by the source of the revenues. b. All expenditures relating to the services and/or project classified by the type of expenditures, to include the classifications as set forth in Exhibit "A" of this Agreement. 9.3 Financial statements shall include a statement of financial position, a statement of activities, and a statement of cash flows and any management letter(s) thereby generated, in a form acceptable to the Broward County Commission Auditor. CONTRACTOR shall disclose in footnotes or in a statement signed by the executive • 5 director, the source and funding received from any governmental entity for any funding of five percent (5%) or more of total revenues. 9.4 If the special report is prepared by an independent certified public accountant, it shall be in accordance with Section 623 of the Codification of Statements on Auditing Standards as promulgated by the American Institute of Certified Public Accountants. If the special report is prepared by a governmental entity's internal auditor, it shall be as nearly in accordance with those sections as the status of the internal auditor permits, realizing that the internal auditor may not issue the opinions required therein. A transmittal letter signed by the governmental entity's internal auditor must accompany the special report. The special report shall include: a. The statement, "no funds, including interest earned on such funds, are due back to the County;"or, a listing of funds, including interest earned on such funds, which are due back to the COUNTY. b. An opinion(finding, in the case of an internal auditor)as to whether the funds received under the applicable grant agreement with the COUNTY have been expended in accordance with this Agreement. 9.5 The special report shall include all financial requirements for the entire scope of the services or project covered by the Agreement, even if a part of the services or project was performed during the previous fiscal year(s) or continue past the end of CONTRACTOR'S current fiscal year. 9.6 Any corrections to the special report requested by the COUNTY shall be made and submitted to the COUNTY within sixty (60) days after written request is received. 9.7 Failure of the CONTRACTOR to meet these financial reporting requirements shall result in suspension of payment under this or any subsequent grant agreement in effect and disqualify the CONTRACTOR from obtaining future grant awards until such financial statements are received and accepted by COUNTY. 9.8 CONTRACTOR acknowledges submission of financial statements to any other Broward County office, agency, or division does not constitute compliance with requirements to submit that material to Contract Administrator for this Agreement. 9.9 CONTRACTOR agrees to reimburse COUNTY any and all funds not used in strict compliance with this Agreement. 6 ARTICLE 10 MISCELLANEOUS 10.1 AUDIT RIGHT AND RETENTION OF RECORDS COUNTY shall have the right to audit the books, records, and accounts of CONTRACTOR that are related to this Project. CONTRACTOR shall keep such books, records, and accounts as maybe necessary in order to record complete and correct entries related to the Project. CONTRACTOR shall preserve and make available, at reasonable times for examination and audit by COUNTY, all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for the required retention period of the Florida Public Records Act(Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this Agreement. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by COUNTY to be applicable to CONTRACTOR'S records, CONTRACTOR shall comply with all requirements thereof; however, no confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for COUNTY'S disallowance and recovery of any payment upon such entry. 10.2 YEAR 2000 COMPLIANCE CONTRACTOR warrants that its computerized record-keeping systems, if any, have been evaluated and updated, as necessary, to ensure that all records and information necessary to the record keeping requirements of this Agreement will be available as required by this Agreement. 10.3 NONDISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT CONTRACTOR shall not unlawfully discriminate against any person in its operations and activities in its use or expenditure of the funds or any portion of the funds provided by this Agreement and shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act(ADA)in the course of providing any services funded in whole or in part by COUNTY, including Titles I and II of the ADA 7 (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. CONTRACTOR'S decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 16Y2), national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully or appropriately used as a basis for service delivery. CONTRACTOR shall comply with Title I of the Americans with Disabilities Act regarding nondiscrimination on the basis of disability in employment and further shall not discriminate against any employee or applicant for employment because of race, age, religion, color,gender,sexual orientation, national origin, marital status, political affiliation, or physical or mental disability. In addition, CONTRACTOR shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship), and accessibility. CONTRACTOR shall take affirmative action to ensure that applicants are employed and employees are treated without regard to race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 161/2), national origin, marital status, political affiliation, or physical or mental disability during employment. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship), and accessibility. CONTRACTOR shall not engage in orcommit any discriminatory practice in violation of the Broward County Human Rights Act(Broward County Code, Chapter 16'/2) in performing the Scope of Services or any part of the Scope of Services- of this Agreement. 10.4 INDEPENDENT CONTRACTOR CONTRACTOR is an independent contractor under this Agreement. Services provided by CONTRACTOR shall be subject to the supervision of CONTRACTOR, and such services shall not be provided by CONTRACTOR or its agents as officers, employees, or agents of the COUNTY. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Agreement. 10.5 THIRD PARTY BENEFICIARIES ® Neither CONTRACTOR nor CO UNTY intends to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against either of them based upon this Agreement. 10.6 NOTICES Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR BROWARD COUNTY: Director, Broward Cultural Affairs Division 100 S. Andrews Avenue Fort Lauderdale, Florida 33301-1829 FOR CONTRACTOR: Mike Smith, City Manager City of Dania Beach, Florida 100 West Dania Beach Boulevard Dania Beach, FL 33004 10.7 ASSIGNMENT Neither this Agreement nor any interest herein shall be assigned, transferred, or encumbered by either party. 10.8 WAIVER OF BREACH AND MATERIALITY Failure by COUNTY to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 9 10.9 SEVERANCE ® In the event this Agreement or a o 'p rtion of this Agreement is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless COUNTY or CONTRACTOR elects to terminate this Agreement. The election to terminate this Agreement based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 10.10 PRIORITY OF PROVISIONS The applicable provisions of the Broward County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Council Grant Program Guidelines, are hereby expressly incorporated into this Agreement. In the event of a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated into this Agreement by reference and a term, statement, requirement, or provision of this Agreement, the term, statement, requirement, or provision contained in the Broward County Administrative Code, Chapter 29, shall prevail and be given effect. 10.11 APPLICABLE LAW AND VENUE This Agreement shall be interpreted and construed in accordance with and governed by the laws of the state of Florida. Venue for litigation concerning this Agreement shall be in Broward County, Florida. 10.12 AMENDMENTS Except for the provisions set forth in Article 5, no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by the Board and CONTRACTOR. 10.13 PRIOR AGREEMENTS This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly,the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. 10 10.14 INCORPORATION BY REFERENCE The truth and accuracy of each "Whereas" eas clause set forth above is acknowledged by the,parties. The attached Exhibits are incorporated into and made a part of this Agreement. 10.15 COUNTERPARTS This Agreement may be executed in three (3) counterparts, each of which shall be deemed to be an original. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement: BROWARD COUNTY through its BOARD OF COUNTY COMMISSIONERS, signing by and through the County Administrator,authorized to execute same by Resolution approved by the BOARD, and CITY OF DANIA BEACH FLORIDA, signing by and through officer, duly authorized to execute same. COUNTY BROWARD COUNTY, through its WITNESSES: Broward County Administrator By Roger J. Desjarlais County Administrator — day of 20 Approved as to form by Office of the County Attorney Broward County, Florida EDWARD A. DION, County Attorney Governmental Center, Suite 423 115 South Andrews Avenue Fort Lauderdale, Florida 33301 Telephone: (954) 357-7600 Telecopier: (954) 357-7641 By Rebecca L. Kay Assistant County Attorney 11 AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF DANIA BEACH FLORIDA FOR BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROGRAM (FY2001). CONTRACTOR WITNESSES: CITY OF DANIA BEACH FLORIDA /1 Mayor Charles M yea 12thday of September , 20 oo ATTEST: Reviewed and approved as to form: ity Clerk - Acting City Attorney Sheryl Chapman Thomas Micha 1 , C . y Manager RLK:wp 8/15100 BCAC.GOV #99-110.01 12 EXHIBIT "A" Community Arts & Education Program - FY2001 City of Dania Beach Florida I. Project title: Millennium Voices Community Mural Project Il. Scope of project: Funding under the Community Arts and Education Program, the CONTRACTOR: City of Dania Beach Florida agrees to provide a collaborative arts in education project between the Cityof Dania Beach, Dania Elementary School, and the Art and Culture Center of Hollywood, artist, Hugh Merrill and elementary students. Part (A) Working with a group of a minimum of twenty (20) students and faculty of Dania Elementary, Merrill will create at his studio a series of digital black line scrolls which will be large portraits of the Dania students. The portraits will accompany Merrill to Dania Beach where they will be installed at Dania Elementary. Merrill will provide, a series of artistic, hands-on, interactive, and critical thinking workshops for minimum of ten (10) days for students, faculty and members of the local community. Part (B) from the workshops, Merrill will assemble and complete a series of images that will be used for creating an exhibition of the students' work at the Art and Culture Center of Hollywood along with his other works, and the final images made up of archival objects from the Dania community will be digitally scanned on to vinyl and installed as a mural that will displayed on the exterior walls at Dania Elementary School. The mural will also be exhibited throughout the City of Dania Beach. III. a. COUNTY'S total funds: 20 000. b. CONTRACTOR'S total funds: $20.000. C. MATCH requirements: Matching funds shall consist of a one to one match. IV. Definition of Unit(s) of Service(s): A unit of service is defined as: Part (A) a ten-day series of workshops with Hugh Merrill creation of black line scrolls ortraits a student exhibition at the Art and Culture Center of Hollywood and Part(B)one(1) Mural Exhibit as described above in Section II. 13 The COUNTY agrees to purchase Part A one 1 unit of service at a cost of 7 500. per unit and Part (B)one (1) unit of service at a cost of$12,500. per unit during the term of this Agreement. The total cost of all units purchased shall not exceed $20,000. V. Required documentation of services rendered: As an attachment to the Units of Service Invoice, provide a brief narrative description of services provided during the billing period. Make certain your program and activities are clearly categorized by the components listed in the Scope of Services section. If any concerts, programs, or special events were held, enclose a program (playbill), or any other documentation such as copies of flyers, programs, exhibit invitations, photographs, or press coverage verifying that such activities took place. In addition, an attendance list from each class should be provided with the child's name, address, and phone number included. Final invoice shall include documentation of completion of all items described in Section II. Exhibit B - Project Evaluation Report is due thirty days after the completion of the project. VI. Funding Categories for which COUNTY and CONTRACTOR matching funds may be used. FUNDING CATEGORIES Cultural Grant Program Funds Contractor's Funds or Match Personnel -Artistic Personnel -Administrative Outside Professional Services-Artistic Outside Professional Services-Artistic Marketing Outside Professional Services-Other Equipment Marketing Remaining Operating Expenses Equipment Remaining Operating Expenses TOTAL: $20,000 TOTAL: $20,000 14 Form F EXHIBIT B BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROJECT REPORT This grant project evaluation report must be filed with the Cultural Affairs Division no later than 30 day after completion of the project period. Political Entity: Mailing Address Project Director: Telephone: Ext: Title: Fax: Project Title: BCAC# CAE Project began: Amount of CAE Grant: $ Project ended: Total cost of Project: $ Number of Individuals Served by this project: PROJECT INFORMATION 1. Briefly describe your project - What did you do? When did you do it? What were your measurable outcomes? 2. Employment Piuntiber p � g{ s itmRistrfCvp m o `Artists [ll-Timert-TimFu y lunteers CAE Project Evaluation Report-Page I of 3 GEOGRAPHIC AND DEMOGRAPHIC DISTRIBUTION 3• What was the target audience for your project? How many in this group did your project successfully engage? What marketing strategy did you employ to reach this audience? 4. Was admission charged? Range of ticket/admission prices: To What was the total amount you collected from admissions? $ 5. Check all applicable categories and give numbers: Category w Participants/ Audience/ Percent Performers SPectators :.Percent .;... Geographically underserved Minorities Children Persons with disabilities Elderly TOTAL 6. Describe the importance of the project to the community. Point out particular successes and/or challenges encountered. Do you intend to repeat this project in the near future? Yes _ No If no, explain why. CAE Project Evaluation Report-Page 2 of 3 ARTS COMPONENT 7. Who were the artists involved in this project? What is your appraisal of them? Would you engage these same artists to work with the same targeted population? Explain. 8• What other cultural activities do you currently have planned for underserved communities? REQUIRED ATTACHMENTS Enclose two 5" x 7" or 8"x 1 Q" quality black and white or first generation color(an original, not a copy) photographs and two color slides which clearly document the organization's grant project. Copy of marketing plan for grant activity Copies of organization's promotional materials with BCAC logo and funding statement. CERTIFICATION: It is certified that the information provided is true and correct, and the expenditures were incurred solely for the purpose of the approved grant activity. F tive Officer Signature- Project Director Typed name of Project Director: Date: • G.1CUL AFFIGRANTSIMASTERS\EXHIBIT.BIEXHISIT.CAE Revised 7/98 Form#510-80 CAE Project Evaluation Report-Page 3 of 3 AGENDA REQUEST FORM CITY OF DANIA BEACH To:' Administrative Services Department Prepared By: Jason Nunemaker Date: 9/07/00 --------------------------------------------------------------------------------------------------------------------------------- Please complete the following items related to your agenda request. 1. Date of Commission meeting: 9/07/00 2. Title: Community Arts & Education Program: Millennium Voices 3. Commission action requested: Adopt Resolution or Ordinance ® Expenditure ❑ Award Bid/RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting ❑ Other(please explain) ❑ 4. Summary explanation & background: The City of Dania Beach's application to the Community Arts and Education Program for the implementation of the Millennium Voices project has been approved. The attached agreement specifies the county's $20,000.00 matching contribution. "Millennium voices" is a collaborative arts in education project between the City of Dania Beach, Dania Elementary, and the Art and Culture Center involving nationally recognized artist Hugh Merrill and local elementary students in the creation of a "community identity". 5. Attached Exhibits (please list): 1. Agreement 6. List Additional Backup Materials Provided: 7. For purchasing requests only: Fund Dept. Account name: Account#: Finance Director Approval 8. Reviewed and approved: Department Director Date City Manager Date Cultural Affairs;Division 100 S, Andrews Avenue BROWARD COUNTY Fort Lauderdale, FL 33301 (954)357-7457 9 FAX(954) 357-5769 August 18, 2000 �r aRa Mr. Jason Nunemaker Assistant to the City Manager - NAB - ----- City of Dania Beach 1999 .. 100 West Dania Beach Boulevard Dania Beach, FL 33004 Subject: CAE02-2001 Dear Mr. Nunemaker: Enclosed are three copies of the Community Arts& Education Program grant agreement between Broward County and City of Dania Beach for fiscal year 2001. The term of this Agreement shall begin on the date it is fully executed by both parties and shall end on September 30 2001. It is imperative that you return the agreements signed in a timely manner in order to ensure the starting date of your organization's programming as of October 2000. Also enclosed is an instruction sheet (attachment 1) for executing the grant agreement. Please follow the instructions carefully. If you have questions concerning the execution of any grant agreement, call the Grants Section at (954) 357-7530. Please sign and return all three contracts to the Cultural Affairs Division as soon as possible and no later than September 8 2000. The Cultural Affairs Division looks forward to the events and services planned by your organization. Please do not hesitate to call whenever you have questions or need assistance concerning grant administration. Sincerely, Mary A. Becht Director Attachments -4 MAB:JS:hoh G:1CUL_AFF\GRANTS\AGREEMEN\2001\2-Correpondence\CAE-Cover.Letter 0-00-7878 BROWARD COUNTY BOARD Of COUNTY COMMISSIONERS—An Equal Opportunity Employer and Provider of Services Norman Abramowitz Scott I.Cowan Suzanne N.Gunzburger Kristin D.Jacobs Ilene Lieberman Lori Nance Parrish John E.Rodstrom,Jr. Visit us on the Internet:www.browardarts.net r. r Attachment 1 Broward Cultural Affairs Council Cultural Affairs Division .. Instructions for Execution of Grant Agreements BROWARD COUNTY for Governmental Entities Read the grant agreement. The agreement is a legally binding document between the grantee entity and Broward County and provides obligations to which both parties are agreeing. Insurance Requirements-Article 7, Insurance,for a governmental entity, requires written verification of liability protection in accordance with state law prior to execution of the grant agreement by the County.Read this article carefully.Failure to provide written verification could delay the start of the grant project until insurance requirements are met. Whose signatures are needed? - Agreements prepared for cultural grants have the name of the mayor,city manager,or other officer authorized to sign for the public entity. All copies of the agreement must bear original signatures. Also, an official of the entity must attest to the authorized official's signature. If unavailable, it will be necessary for two persons to sign as witnesses to the signature of the authorized official. A public entity may also require approval as to form by the entity's attorney. Corporate Seal -The corporate seal of the grantee entity must be affixed to each grant agreement. Exhibits A & B - Do not remove these'items from the copies of the grant agreement. Exhibit A contains specific information as to the events and services the grantee organization agrees to provide. Read it carefully. If there are questions, call the grants section. Exhibit B is a grant project evaluation report to be completed and filed with the Cultural Affairs Division within 30 days of completion of the grant project. Return all THREE copies of the grant agreement signed, sealed, and intact no later than September 8._2000 to the Grants Section , Cultural Affairs Division, 100 S.Andrews Avenue, Fort Lauderdale, FL 33301-1829. If the entity requires a copy of the agreement bearing an original signature for official records,please make an additional xerographic copy of the agreement prior to execution by the authorized official for retention by the grantee entity. Do not retain one of the three copies sent to You by the county. After the signed agreement is received by the grants section it will be forwarded for review by an Assistant County Attorney. If all is in order the agreement will be forwarded to the County Administrator for execution for the county.One fully executed copy of the grant agreement will be returned to the grant organization.Questions concerning this process should be directed to the Grants Assistant at 357-7530. G:\CUL_AFRGRANTS\AGREEMEN\INSTRUCT.GOV G:1CUL_AFFlGRANTSVIGREEMENUNSTRUCT.GOV Attachment 2 Acknowledgment of Grant Funds It is not acceptable for grantee organizations to substitute their own version of the attribution statement or simply to display the BCAC logo without the attribution statement. When panelists review grant applications, they apply a criterion under Organizational Merit that states, "Successful administration of prior county cultural grants including compliance with required attribution."Failure to provide attribution to the BCAC correctly could be detrimental tofuture funding. DO NOT state that the organization is "sponsored" by the County or Council. BCAC policy requires that all grantees use a BCAC logo and written acknowledgment for cultural grants as listed below. For Printed Materials - (Examples include flyers, programs, brochures, press releases, newsletters, direct mail, sponsor recognition signage, etc... TOURIST RELATED PROGRAM Required: Funding for this event is provided in part by the Broward County Board of County Commissioners, the Broward Cultural Affairs Council, and the Greater Fort Lauderdale Convention & Visitors Bureau. 1 And, with the exception of press releases, display both the BCAC and CVB logos. c ` ' GREATER T-AN�f FORT DERL� • COMMUNITY ARTS $ EDUCATION CULTURAL DIVERSITY GENERAL OPERATING MINIGRANT MAJOR CULTURAL INSTITUTION AND REGIONAL ORGANIZATION PROGRAMS Required: Funding for this organization is provided in part by the Broward County Board of County 1w_ Commissioners and the Broward Cultural Affairs Council. CuUi�ip(; Aff?Rs And, with the exception of press releases, display the BCAC logo. CHILDREN'S CULTURAL PROGRAM Required: Funding for this organization is provided in part by the Broward County Board of County A- Commissioners, the Broward Cultural Affairs Council, and the Children's Services Board. cldr�a; Af/mrs �- And, with the exception of press releases, display the BCAC logo. ALL PROGRAMS Optional statement to be used whenever Possible: The Broward Cultural Affairs Council, created in 1980, is an advisory board of the Broward County Commission. The council is the central coordinating agency for the arts and serves the leadership role of liaison between cultural organizations, all levels of government and the private sector. * Some grantees have been using only the BCAC logo on programs,flyers,and other literature as documented through their Project Evaluation Reports. This practice is not acceptable and does not adhere to the terms of the contract. The attribution statement is required as well as the logo. Questions: Call the Grants Administrator at(954) 357-7502. G:`CUL_A FF.G RAMI'S�AGR EEMEN11999'ATrRI BUT.99