HomeMy WebLinkAboutR-2000-151 RESOLUTION NO. 2000-151
A RESOLUTION OF THE CITY OF DANIA BEACH FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE TWO
(2) 2001 SD F-250 FORD PICKUP TRUCKS IN THE AMOUNT
OF $48,230.00 ($24,115.00 EACH) AND ONE (1) 2001 SD F-
250 FOR PICKUP TRUCK IN THE AMOUNT OF $29,269.00
FROM DUVAL - FORD, UNDER FLORIDA SHERIFF'S
ASSOCIATION BID CONTRACT NO. 00-08-0905, WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE..
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of Fifteen Thousand Dollars
($15,000.00) without competitive bidding and without advertisement for bids if he is
authorized to do so in advance by a resolution adopted by the city commission and if
such purchases are made pursuant to a competitive bid obtained within the last twelve
(12) months by other governmental agencies such as the Federal Government, State of
Florida or a Florida county or municipality, and
WHEREAS, the city manager has determined that it is necessary to purchase two
(2) 2001 SD F-250 Ford pickup trucks in the amount of $48,230.00 and one (1) 2001 SD
F-250 Ford pickup truck in the amount of $29,269.00 for the Public Works Department;
and
WHEREAS, the city manager has determined that such purchases can be made at
the least cost to the city by purchasing said vehicles from Duval Ford, under Florida
Sheriff's Association Bid Contract No. 00-08-0905, a copy of which is attached and
made a part of this Resolution as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
1 RESOLUTION NO. 2000-151
Section 1. That the city manager is authorized to pay Duval Ford the amount of
$77,499.00 for three (3) 2001 SD F-250 Ford pickup trucks from the Streets and Parks
Budget Account #001-41-1120-56-647.
Section 2. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 261h day t ber, 2000.
.K. MCELYEA
MAYOR - COMMISSIONER
ATTEST: ROLL CALL:
MAYOR MCELYEA - YES
r VICE-MAYOR BERTINO-YES
HERYL A MAN COMMISSIONER CALI - YES
ACTING .CITY CLERK COMMISSIONER ETLING - YES
COMMISSIONER MIKES- YES
APPROVED AS TO FO M AND CORRECTNESS:
BY: 1'
THOMAS J.ANSBRO
CITY ATTORNEY
2 RESOLUTION NO. 2000-151
5tNl nr rioriaa onerirrs Assn i u-zo-uu 3;3uNM dbUd'Itltl66b-► VNINUO 2
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i
FLORA ANOCIATION
P. O. Boat 12519 a Tallahassee, FL 32317-2519
PHONE(850)877-2185 s FAX(850)878-8665
WEB SITE: HTTP://W W W.F SHERIFFS.ORQ
DATE: October 5, 2000
TO: ALL P'ROBP>1CCTIVE PARTICEPANTS
FROM: Gary E. Perkins
Deputy Executive Director/Vehicle Bid Coordinator
RE: 8 ' OFFICE8 s LOCAL GOVERNMZNTAL AGENCM
OF THE STATE OF FLORIDA COOPERATIVE HID FOR
PURSUIT,ADIit MISTRATIVE NON-PMUIT. L1'I`MM,
F=&RESCUE VRBICLES, TRUCKS&VANS
Bid No. 00-08-0905
We are pleased to announce that the Florida Sheriffs Association and the Florida Association of
• Counties has successfully conducted its eighth statewide competitive bid for vehicles which includes
police pursuit, administrative non-pursuit, utility, fire & rescue vehicles. trucks &vane. Bids will
be extended and guaranteed to any and all unite of local governments/political subdivisions includ-
ing but not limited to county. local county board of public instruction municipalities and/or police
agencies, other local public or public safety agencies or authorities within the State of Florida and
In accordance with the provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, any
state aency including the Division of Universities, Department of Children and Family Services,
Department of Health. Department of Juvenile Justice and Department of Corrections which elects
and is authorised to purchase from a source other than the State of Florida contract.
All interested parties who wish to purchase ,.ant this contract
may do so by following these simple procedures:
ORDERING INSTRUCTIONS
1. Contact the designated dealership (see pages 20-211 listed in the zone from which you wish to
purchase and advise them of your interest to purchase from the SheriRs' Oi'loes & Local
Governmental Agencies of the State of Florida Bid No. 00.084005.They will assist you with
the placement of your order and answer any questions you may have regarding the vehicles
purchased through this program.
• All agencies ordering any FORD product, please note that the FIN
CODE for the Florida Sheriffs Association is"9E065" and should be used in order to obtain
the Ford concessions. Also, you must use your FIN CODE as a secondary number. For
r ' further information contact the Fleet Customer Information Center at 1-800-34-FI.EE"P.
Bin Award announcement(00-08.0905) 1
SENT BY:Florida Sheriffs Assn. ; 9-25-00 3:30PM 8508788665-► 3
2. YOU NM Band a ear l a the ORIMM EZ&CHM QEM (0bldW F'KA CORtMO Sa.
OaOB-O M) For nrhmitted to the RWUcjj&0W dealer to:
Florida 9hherlfis Association
P. O. Box 12519
Tallahassee, Florida 32317-2519
ATIN: Gary Perkins, Cooperative Bid Coordinator
3. Bas+e ftjkU tton r olud ga an M L UM 9 dM is listed on Page 23 of this Bid Award
Announcement. Purchase orders lacking the required basic information listed may result in the
delay of placement and/or confirmation of orders. : Purchasers are reminded that the
issuance of a Purchase Order does not in itself guarantee the placement of an order. Dealers
are required to provide purchasers with a"Confirmation of Order"within seven(7) calendar days
after receipt of purchase order. Purchasers are encouraged to contact the dealer if a "Confirma-
tion of Order" has not been received within a reasonable time frame and request its issuance.
4. Agencies which elect to purchase of this contract will incur the following Administrative Fees:
• Pursuit, Administrative Ron-Pmwdt, Mility Vehicles. TmcTm &Vans (9peamcationo i-
22) -Due to numerous requests from various purchasing agencies, the $50.00 administra-
tive fee per vehicle formerly paid to the FSA by purchasing agencies win now be paid to the
FSA by the contracting dealerships, Dealers have included the $60.00 per unit fee in their
bid prices and made it a part of the base unit's purchase price. This will eliminate the need
for purchasing agencies to have to prepare two purchase orders and cut two checks, thereby
reducing their workload.
• Fire & Nitrous Unite (Specitleations 23-25) - Fire and rescue dealers/manufacturer's are
to charge purchasing agencies an administrative fee of 1/2 percent(.005) of the total invoice
amount (base unit plus options) to be collected and paid to the FSA by the contracting
dealers/manufacturer's. Administrative fees for fire & rescue units RM n2f be included or
made a part of the bidders base unit purchase price for fire&rescue units.The fire &rescue
dealers/manufacturer's will be responsible for calculating and advising the prospective pur-
chasing agencies of the 1/2 percent (.005) administrative fee to be Charged and included in
the total invoice amount at the time of order. The purchasing agencies will include the FSA
administrative fee as a part of their purchase order request. Again. this will eliminate the
need for purchasing agencies to have to prepare two separate purchase orders and checks.
This program is designed to provide participating agencies with the most economically priced patrol,
administrative non-pursuit, utility, fire & rescue vehicles, trucks & vans, tailored to their specific
needs, in a prompt and timely manner.
One of the unique characteristics incorporated into this program which distinguishes it from others
is that this Bid Contract is awarded to the lowest responsible bidder by manufacturer by specifi-
cation by zone for all police package vehicles and to each of the lowest responsible bidder(s) by
manufacturer by specification by zone for all non-police package vehicles.Whereas, under the State
Contract the bid is awarded only to the single lowest bidder by zone.
The Florida Sheriffs Association and the Florida Association of Counties realize that Sheriffs'Offices,
Police Agencies and other units of local governments differ from the state in that they must provide
economically based maintenance and stocked parts for their fleets. They must consider overall
operational cost of their vehicles instead of just considering "Low Bid" on the purchase of the
vehicle.This progranfe bid award system not only provides the purchaser with the means to make
sound decisions on dedicated fleet needs, but also offers the convenience of shopping and
purchas-ing fiom a single contract.
The manufacturer's have announced that they would be producing limited
2 Bid Award Announcement(00-08-0905)
stivi UT--riorlaa sneritts A$sn, l 9-zt-uu 13;31F'M I 9231109ig 4
quantities of pursuit vehicles this year and that orders would be processed on a first come first
serve basis while quantities last. To be on the sate side, we are advising aU agenoies to place
their ciders for pursuit vehicles as soon as possible to ensure delivery of product.
On a final note. prospective purchasers are reminded that pursuant to Florida State,Statute all fees
(title, application plate transfer, etc.) are included in the base price for each vehicle. Purchasing
agencies which elect to do their own title work, may wish to consider seeking reimbursement from
the dealership for those transfer fees already included in the base price of each vehicle.
The Florida Sheriffs Association's and the Florida Association of Counties' bid award for full size
(pursuit and administrative). mid size (pursuit and administrative), utility, fire & rescue vehicles,
trucks & vans are as follows (zones indicated with a *N specification low bid):
>lr[JLL MM EMU=VS MIM-MM(10oisoatioa # 11:
Boas
Name of Dealership Type Vehicle Zone Unit Pries
Duval Ford Ford Crown Victoria *Western $19,819.00
Duval Ford Ford Crown Victoria * Northern $19,781.00
Duval Ford Ford Crown Victoria * Central $19,824.00
Duval Ford Ford Crown Victoria * Southern $19,863.00
® FDLL ilk EMM 3=CLEB-FWD(Qtmifleadon #021:
Garber Chevrolet Chevrolet Impala *Western $18.471.00
Garber Chevrolet Chevrolet Impala * Northern $18,441.00
Garber Chevrolet Chevrolet Impala * Central $18,471.00
Garber Chevrolet Chevrolet Impala * Southern $18.491.00
Don Reid Ford.Inc. Ford Crown Victoria Western $19.993.00
Don Reid Ford, Inc. Ford Crown Victoria Northern $19,893.00
Don Reid Ford, Inc. Ford Crown Victoria Central $19,613.00
Don Reid Ford,Inc. Ford Crown Victoria Southern $19.793.00
Garber Chevrolet Chevrolet Impala Western $16.966.00
Garber Chevrolet Chevrolet Impala Northern $16.936.00
Garber Chevrolet Chevrolet Impala Central $16,966.00
Garber Chevrolet Chevrolet Impala Southern $16.986.00
Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Western $21.345.00
Kaiser Pontiac Buick GMC,Inc. Buick LeSabre Northern $21,275.00
Kaiser Pontiac Buick GMC,Inc. Buick LeSabre Central $21,290.00
Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Southern $21,315.00
Kaiser Pontiac Buick GMC. Inc. Buick Park Avenue Western $28,155.00
Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Northern $28,090.00
Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Central $28.105.00
Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Southern $28,135.00
f ,
Kaiser Pontiac Buick GMC, Inc. Pontiac Grand Prix Western $18,084.00
Bid Auxard Announcement(00-0"908) 3
SENT BY:Florida Sheriffs Assn. ; 9-25-00 ; 3:32PM 8508789665i az�iiva��
BASIC WFORBUTION
REQUIRED ON A VEHICLE PURCHME ORDER
When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs
Association & Florida Association of Counties Bid No. 00-08.0905, there are certain items of
information that must be on the purchase order, or enclosed with the purchase order, so as to
minimize the possibility of errors on the order.
This information includes, but is not limited to, the following:
• Date or order
• purchase order number
• Originator of purchase order
• Name and number (phone & fax) of contact person,responsible for receiving "Confirmation
of Order" and scheduling of delivery.
• Delivery date required
• Contract number (00-08-0905)
• Contract specification number of vehicle(e), number of vehicles ordered and base price of
vehicles
• FIN CODE for the Florida Sheriffs Association QE065) and your agency's FIN CODE when
ordering Ford products
• • Individual listing of each option ordered under the contract, along with each option cost
• Individual listing of each non-contract option ordered, along with each option cost
• Total cost of vehicle(s)
• Copy of dealer's quote for non-contract option(s)
• Copy of vehicle(s) specifications (if different from contract specifications)
Inclusion of the above mentioned items will help prevent poasible misunderstanding of the order
and will assist in any audit of the purchase orders, or vehicles, that may be deemed necessary in
the future.
Bid Award Announcement(00-08-0909) 23
SENT BY:Florida Sheriffs Assn, ; 9-25-00 3:32PM 9506799665i yZ3�lua�i; o
FLORfD :
JV COUNTIES.:
FLORIDA ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2001 FORD SD F-250
Specification #16
(3/4 Ton Pickup Truck, 4 x 2)
The Ford SD F-250 truck purchased through this contract comes with all the standard equipment
as specified by the manufacturer for this model and FSA's base vehicle specifications)requirements
which are included and made a part of this contract's vehicle base price as awarded by manufac-
turer by specification by zone.
ZONE: western Northern Central southern
BASE PRICE: $21,689.00 021.843.00 $21,058.00 $21,783.00
• " While the Florida Sheriffs Association and the Florida Association of Counties have attempted to
C p
identify and include those equipment items most often requested by participating agencies for 3/
4 ton pickup trucks, we realize equipment needs and preferences are going to vary from agency to
agency. In an effort to incorporate flexibility into our program, we have created specific add/delete
options which allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost an provided here to assist
you in approod ti ig the total cost of the type vehicle(s) you wish to order through this program.
Simply deduct the cost of any of the following equipment items you wish deleted from the base unit
cost and/or add the cost of any equipment items you wish added to the base unit cost to determine
the apprwdmate cost of the type vehicles) you wish to order.
NOTE: An official listing of all add/delete options and their prices should be obtained from the
appropriate dealer in your zone when preparing your order. Additional add/delete options other
than those listed here may be available through the dealers. however. those listed heft must be
honored by the dealers in your zone at the stated prices.
LsoZM FOR
nxr.VM/AWD oFrcoxs
Every Itne wM require a DOLLAR VA=
or one of the abbre"ttona:
at& a mmutacturera standard equip.
reaL ■ included with base spem.
NO ■ no addles charge
KA ■ not applicable t0 the Vehicle
■ optlan not b1d vendor
Bid Award Announcement(00.08-0905) 363
SENT Bfflorida 5neriffs AM, ; 8-25-00 ; 3:33PM ; 95097996b5-+ y'L31 IUyii
rVEMCLS: SD F-250 SD F-250 SD F-250 SD F-250
DF.AUM Duval Ford Duval Ford Duval Ford Duval Ford
ZONE., Western Northern Central Southern
BABE PEKE: $21,653.00 $21,643.00 $21,658.00 $21.733.00
Order
Code Delete Options Western Northam Central Southern
66D/512 Cargo box and rear $ 255.00 $ 255.00 $ 255.00 $ 255.00
bumper (deletes passenger
air bag also)
99L/44E Provide standard gas V8 $ 3,221.00 $ 3,221.00 $ 3.221.00 $ 3,221.00
engine, minimum,
standard alternator and
battery, in lieu of Diesel
Engine:
Ford: SAL
GM: 5.3L
Dodge: 5.9L
998/44E Provide big block gas V8 $ 2.729.00 $ 2.729.00 $ 2,729.00 $ 2,729.00
engine, minimum,
standard alternator and
battery, in lieu of Diesel
Engine:
• Ford: 6.8L
am: 6.01.
Dodge: 8.0L
446 Provide 5-speed manual $ 731.00 $ 731.00 $ 731.00 $ 731.00
transmission with over-
drive. in lieu of automatic
oveidrlve
D512 Full size spare tiro & rim $ 55.00 $ 55.00 $ 55.00 $ 55.00
D572 Air conditioning $ 584.00 $ 584.00 $ 584.00 $ 584.00
6' cargo box in lieu of 8' NC NC. NC NC
cargo box (super cab
& crew cab)
D532 Stabilizer bar S: aux. spgs.$ 140.00 $ , 140.00 $ 140.00 $ 140.00
99L 7,700 lb. GVWR 5.3L VS $ 3.975.00 $ 3,975.00 $ 3,975.00 $ 3,975.00
Order
Code Add Options Western Northern Central Southern
CR Cloth bench seats, in lieu $ 160.00 $ 160.00 $ 160.00 $ 160.00
of vinyl bench seat
G2 Cloth bucket seats, in lieu $ 360.00 S 360M S 360.00 $ 360.00
of vinyl bench seat
J2 Vinyl bucket seats, in lieu $ 200.00 $ 200.00 $ 200.00 $ 200.00
of bench seat
Carpet in lieu of rubber Incl. Incl. Incl. Incl.
floor covering
(requires XLM
433 Sliding rear window $ 125.00 $ 125.00 $ 125.00 $ 125.00
364 Bid Award Announcement(00-08-0905)
SENT BY:F►oriaa Sneritts assn. 'p a-15-uu ; 3;33NM 05UV0000 .7LJIIUPI"
®• VSK11CLE: SD F-250 8D F-250 8D F-250 SD F-250
DXATL 1CRr Duval Ford Duval Ford Duval Ford Duval Ford
ZONE: Western Northern Central Southern
RASE PR=.. $21,663.00 $21.643.00 $21.658.00 $21,733.00
Order
Code Add Options (cont'd) Western Northern Central Southern
Power window&door Incl. Incl. Incl. Incl.
locks, factory installed
(requires XLT)
52N Speed control/tilt wheel $ 385.00 $ 386.00 $ 385.00 $ 385.00
Tachometer with diesel Std. Std. Std. Std.
XC 1 Limited slip or locking $ 285.00 $ 285.00 $ 285.00 $ 285.00
differential on rear axle
(4 x 2 chassis)
DBC Electric brake controller $ 325.00 $ 325.00 $ 325.00 $ 326.00
am Third key $ 78.00 $ 78.00 $ 78.00 $ 78.00
86R 'Nailer towing package, $ 207.00• $ 207.000 $ 207.000 $ 207.000
to include heavy-duty
flashers,wiring for trailer
plug(7 prong round), and
class IV,frame mounted
trailer hitch with 2"
square removable receiver
1" shank with 2"ball.
May be dealer installed.
(*charge is for hitch.&
hardware)
KNAP Standard service body $ 3.350.00 $ 3,350.00 $ 3.350.00 $ 3.350.00
equal to Knapheide,
Reading, Omaha, or
Morrison.May be dealer
Installed. (NOS If you
are ordering a service
body,we are advising
you to contact your
dealer.)
589 AM/FM cassette radio $ 136.00 $ 135.00 $ 135.00 $ 135.00
AM/FM with single CD Std. Std. Std. Sid.
player(std. on XL'1J
AM/FM cassette with CD Incl. Incl. Incl. Incl.
plwyer(requires XL71
4-wheel ABS brakes Std. Std. Std. Std.
607A XLT/SLT/LS pkg. $ 2,297.00 $ 2.297.00 S 2,297.00 $ 2.297.00
(according to mfg.)
DTB Aluminum tool bout $ 364.00 $ 364.00 $ 364.00 $ 364.00
DRS Rainshields $ 78.00 $ 78.00 $ 78.00 $ 78.00
DBL Bedliner $ 248.00 $ 248.00 $ 248.00 $ 248.00
DSL Spray-on bedllner(Rhino $ 425.00 $ 425.00 ; 426.00 $ 425.00
or approved equivalent)
• y HLF Headlight flashers $ 97.00 $ 97.00 $ 97.00 $ 97.00
DIGG Wrap-around grille guard S 575.00 $ 575.00 $ 575.00 $ 575.00
Bid Award Announcement(0048.0905) 365
JtIVI DT-rlOrlOa JnerlrTs A55n, r y-L0-UV i 4•J4PM 0au0,inn0o0-+ yzai ivaI* y
VS18I=: SD F-260 SD F-250 SD•F-Z50 SD F-250
DF,A1ZR: Duval Ford Duval Ford Duval Ford Duval Ford
ZONE: Western Northern Central Southern
BASE PRICE: $21,863.00 $21.643.00 $21,658.00 $21.733.00
Order
Code Add Optims (cont'cV Western Northern Central Southern
DIW 8.000 lb.winch with $ 985.00 $ 985.00 $ 985.00 985.00
remote(requires
Bye guard)
T43 L7265 all season tires $ 195.00 $ 195.00 196.00 $ 195.00
T4B LT265 all terrain tires $ 315.00 $ 315.00 $ 315.00 $ 315.00
T3N LT235 all terrain tires $ 125.00 $ 125.00 $ 125.00 $ 125.00
X20 Extended cab model $ 2,537.00 $ 2.537.00 $ 2,537'*00 $ 2,537.00
W20 Crew cab $ 3.954.00 $ 3,954.00 $ 3.954.00 $ 3,954.00
V'cargo box on crew cab NC NC NC NC
(please specify)
18L Cab steps $ 320.00 $ 320.00 $ 320.00 $ 320.00
942 Daytime running lights $ 46.00 $ 45.00 $ 45,00 $ 45.00
DSM Complete set of shop $ 285.00 $ 285.00 $ 286.00 $ 285.00
manuals QM
Base 5/75 Manufacturer's $ 1,096.00 $ 1.095.00 $ 1,096.00 $ 1.095.00
• Extended Base Care
Warranty($0 deductible)
Extra 5/75 Manufacturer's $ 1,255.00 $ 1,255.00 $ 1,256.00 $ 1.255.00
Extended Extra Can
Warranty($0 deductible)
PT 5/75 Manufacturer's $ 1,025.00 $ 1,025.00 $ 1.025.00 $ 1,025.00
Extended Power Train
Warranty($0 deductible)
Base-D 5/75 Manufacturer's $ 1,210.00 $ 1.220.00 $ 1,220.00 $ 1.220.00
Extended Base Care
Warranty($0 deductible)-
Diesel
Extra-D 6/75 Manufacturer's $ 1.465.00 $ 1,465.00 $ 1,465.00 $ 1.465.00
Mended Extra Care
Warranty($0 deductible)-
Diesel
PT-D 5/75 Manufacturer's $ 1.085.00 $ 1,085.00 $ 1,085.00 $ 1.086.00
Extended Power Vain
Warranty($0 deductible)-
Diesel
366 Bid Award Announcement(00-08-0905)
,
PURCHASE ORDER
%;NTY OF DANIA BEACH
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DEPARTMENT REQUISITION
- VENDOR CODE
COMPANY PHONE:
U ,c
ADDRESS FAX:
ADDRESS CONTACT/EXT.:
CITY/STATE/ZIP OTHER:
DATEq ACCOUNTNUM9ER ry
z _ °� COMINODITY DESCFiIPCION UNITS PRICE TOTAL'
QUAN KNIT `"
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COMMENTS: APPROVALS:
DEPARTM NT
FINANCE
Ito b0 - n - 05
CITY MANAGER
1
�b
AGENDA REQUEST FORM
0
�• Agenda Date: 9/26/00 CITY OF DAN IA Agenda Item
Title:
EXPENDITURE REQUEST
Requested Action:
Adoption of Resolution approving purchase of vehicles for public works.
Summary Explanation & Background:
Purchase of three Ford F250 diesel pick-up trucks for the public works department off of the
Florida Sheriff's Association Contract 00-08-0905. Funds have been previously approved.
Exhibits (List):
Resolution, Florida Sheriff's Association Contract and specifications
Purchasing Approval:
• Prepared By:
Leo Williams
Source of Additional Information: (Name & Phone)
N/A
Recommended for Approval By:
Robert "Bud" Palm
Commission Action:
Passed ❑ Failed ❑ Continued ❑ Other ❑
Comment:
City Manager City Clerk
w�