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HomeMy WebLinkAboutR-2000-151 RESOLUTION NO. 2000-151 A RESOLUTION OF THE CITY OF DANIA BEACH FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE TWO (2) 2001 SD F-250 FORD PICKUP TRUCKS IN THE AMOUNT OF $48,230.00 ($24,115.00 EACH) AND ONE (1) 2001 SD F- 250 FOR PICKUP TRUCK IN THE AMOUNT OF $29,269.00 FROM DUVAL - FORD, UNDER FLORIDA SHERIFF'S ASSOCIATION BID CONTRACT NO. 00-08-0905, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes the city manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the city commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality, and WHEREAS, the city manager has determined that it is necessary to purchase two (2) 2001 SD F-250 Ford pickup trucks in the amount of $48,230.00 and one (1) 2001 SD F-250 Ford pickup truck in the amount of $29,269.00 for the Public Works Department; and WHEREAS, the city manager has determined that such purchases can be made at the least cost to the city by purchasing said vehicles from Duval Ford, under Florida Sheriff's Association Bid Contract No. 00-08-0905, a copy of which is attached and made a part of this Resolution as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: 1 RESOLUTION NO. 2000-151 Section 1. That the city manager is authorized to pay Duval Ford the amount of $77,499.00 for three (3) 2001 SD F-250 Ford pickup trucks from the Streets and Parks Budget Account #001-41-1120-56-647. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 261h day t ber, 2000. .K. MCELYEA MAYOR - COMMISSIONER ATTEST: ROLL CALL: MAYOR MCELYEA - YES r VICE-MAYOR BERTINO-YES HERYL A MAN COMMISSIONER CALI - YES ACTING .CITY CLERK COMMISSIONER ETLING - YES COMMISSIONER MIKES- YES APPROVED AS TO FO M AND CORRECTNESS: BY: 1' THOMAS J.ANSBRO CITY ATTORNEY 2 RESOLUTION NO. 2000-151 5tNl nr rioriaa onerirrs Assn i u-zo-uu 3;3uNM dbUd'Itltl66b-► VNINUO 2 0 r r i FLORA ANOCIATION P. O. Boat 12519 a Tallahassee, FL 32317-2519 PHONE(850)877-2185 s FAX(850)878-8665 WEB SITE: HTTP://W W W.F SHERIFFS.ORQ DATE: October 5, 2000 TO: ALL P'ROBP>1CCTIVE PARTICEPANTS FROM: Gary E. Perkins Deputy Executive Director/Vehicle Bid Coordinator RE: 8 ' OFFICE8 s LOCAL GOVERNMZNTAL AGENCM OF THE STATE OF FLORIDA COOPERATIVE HID FOR PURSUIT,ADIit MISTRATIVE NON-PMUIT. L1'I`MM, F=&RESCUE VRBICLES, TRUCKS&VANS Bid No. 00-08-0905 We are pleased to announce that the Florida Sheriffs Association and the Florida Association of • Counties has successfully conducted its eighth statewide competitive bid for vehicles which includes police pursuit, administrative non-pursuit, utility, fire & rescue vehicles. trucks &vane. Bids will be extended and guaranteed to any and all unite of local governments/political subdivisions includ- ing but not limited to county. local county board of public instruction municipalities and/or police agencies, other local public or public safety agencies or authorities within the State of Florida and In accordance with the provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, any state aency including the Division of Universities, Department of Children and Family Services, Department of Health. Department of Juvenile Justice and Department of Corrections which elects and is authorised to purchase from a source other than the State of Florida contract. All interested parties who wish to purchase ,.ant this contract may do so by following these simple procedures: ORDERING INSTRUCTIONS 1. Contact the designated dealership (see pages 20-211 listed in the zone from which you wish to purchase and advise them of your interest to purchase from the SheriRs' Oi'loes & Local Governmental Agencies of the State of Florida Bid No. 00.084005.They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. • All agencies ordering any FORD product, please note that the FIN CODE for the Florida Sheriffs Association is"9E065" and should be used in order to obtain the Ford concessions. Also, you must use your FIN CODE as a secondary number. For r ' further information contact the Fleet Customer Information Center at 1-800-34-FI.EE"P. Bin Award announcement(00-08.0905) 1 SENT BY:Florida Sheriffs Assn. ; 9-25-00 3:30PM 8508788665-► 3 2. YOU NM Band a ear l a the ORIMM EZ&CHM QEM (0bldW F'KA CORtMO Sa. OaOB-O M) For nrhmitted to the RWUcjj&0W dealer to: Florida 9hherlfis Association P. O. Box 12519 Tallahassee, Florida 32317-2519 ATIN: Gary Perkins, Cooperative Bid Coordinator 3. Bas+e ftjkU tton r olud ga an M L UM 9 dM is listed on Page 23 of this Bid Award Announcement. Purchase orders lacking the required basic information listed may result in the delay of placement and/or confirmation of orders. : Purchasers are reminded that the issuance of a Purchase Order does not in itself guarantee the placement of an order. Dealers are required to provide purchasers with a"Confirmation of Order"within seven(7) calendar days after receipt of purchase order. Purchasers are encouraged to contact the dealer if a "Confirma- tion of Order" has not been received within a reasonable time frame and request its issuance. 4. Agencies which elect to purchase of this contract will incur the following Administrative Fees: • Pursuit, Administrative Ron-Pmwdt, Mility Vehicles. TmcTm &Vans (9peamcationo i- 22) -Due to numerous requests from various purchasing agencies, the $50.00 administra- tive fee per vehicle formerly paid to the FSA by purchasing agencies win now be paid to the FSA by the contracting dealerships, Dealers have included the $60.00 per unit fee in their bid prices and made it a part of the base unit's purchase price. This will eliminate the need for purchasing agencies to have to prepare two purchase orders and cut two checks, thereby reducing their workload. • Fire & Nitrous Unite (Specitleations 23-25) - Fire and rescue dealers/manufacturer's are to charge purchasing agencies an administrative fee of 1/2 percent(.005) of the total invoice amount (base unit plus options) to be collected and paid to the FSA by the contracting dealers/manufacturer's. Administrative fees for fire & rescue units RM n2f be included or made a part of the bidders base unit purchase price for fire&rescue units.The fire &rescue dealers/manufacturer's will be responsible for calculating and advising the prospective pur- chasing agencies of the 1/2 percent (.005) administrative fee to be Charged and included in the total invoice amount at the time of order. The purchasing agencies will include the FSA administrative fee as a part of their purchase order request. Again. this will eliminate the need for purchasing agencies to have to prepare two separate purchase orders and checks. This program is designed to provide participating agencies with the most economically priced patrol, administrative non-pursuit, utility, fire & rescue vehicles, trucks & vans, tailored to their specific needs, in a prompt and timely manner. One of the unique characteristics incorporated into this program which distinguishes it from others is that this Bid Contract is awarded to the lowest responsible bidder by manufacturer by specifi- cation by zone for all police package vehicles and to each of the lowest responsible bidder(s) by manufacturer by specification by zone for all non-police package vehicles.Whereas, under the State Contract the bid is awarded only to the single lowest bidder by zone. The Florida Sheriffs Association and the Florida Association of Counties realize that Sheriffs'Offices, Police Agencies and other units of local governments differ from the state in that they must provide economically based maintenance and stocked parts for their fleets. They must consider overall operational cost of their vehicles instead of just considering "Low Bid" on the purchase of the vehicle.This progranfe bid award system not only provides the purchaser with the means to make sound decisions on dedicated fleet needs, but also offers the convenience of shopping and purchas-ing fiom a single contract. The manufacturer's have announced that they would be producing limited 2 Bid Award Announcement(00-08-0905) stivi UT--riorlaa sneritts A$sn, l 9-zt-uu 13;31F'M I 9231109ig 4 quantities of pursuit vehicles this year and that orders would be processed on a first come first serve basis while quantities last. To be on the sate side, we are advising aU agenoies to place their ciders for pursuit vehicles as soon as possible to ensure delivery of product. On a final note. prospective purchasers are reminded that pursuant to Florida State,Statute all fees (title, application plate transfer, etc.) are included in the base price for each vehicle. Purchasing agencies which elect to do their own title work, may wish to consider seeking reimbursement from the dealership for those transfer fees already included in the base price of each vehicle. The Florida Sheriffs Association's and the Florida Association of Counties' bid award for full size (pursuit and administrative). mid size (pursuit and administrative), utility, fire & rescue vehicles, trucks & vans are as follows (zones indicated with a *N specification low bid): >lr[JLL MM EMU=VS MIM-MM(10oisoatioa # 11: Boas Name of Dealership Type Vehicle Zone Unit Pries Duval Ford Ford Crown Victoria *Western $19,819.00 Duval Ford Ford Crown Victoria * Northern $19,781.00 Duval Ford Ford Crown Victoria * Central $19,824.00 Duval Ford Ford Crown Victoria * Southern $19,863.00 ® FDLL ilk EMM 3=CLEB-FWD(Qtmifleadon #021: Garber Chevrolet Chevrolet Impala *Western $18.471.00 Garber Chevrolet Chevrolet Impala * Northern $18,441.00 Garber Chevrolet Chevrolet Impala * Central $18,471.00 Garber Chevrolet Chevrolet Impala * Southern $18.491.00 Don Reid Ford.Inc. Ford Crown Victoria Western $19.993.00 Don Reid Ford, Inc. Ford Crown Victoria Northern $19,893.00 Don Reid Ford, Inc. Ford Crown Victoria Central $19,613.00 Don Reid Ford,Inc. Ford Crown Victoria Southern $19.793.00 Garber Chevrolet Chevrolet Impala Western $16.966.00 Garber Chevrolet Chevrolet Impala Northern $16.936.00 Garber Chevrolet Chevrolet Impala Central $16,966.00 Garber Chevrolet Chevrolet Impala Southern $16.986.00 Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Western $21.345.00 Kaiser Pontiac Buick GMC,Inc. Buick LeSabre Northern $21,275.00 Kaiser Pontiac Buick GMC,Inc. Buick LeSabre Central $21,290.00 Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Southern $21,315.00 Kaiser Pontiac Buick GMC. Inc. Buick Park Avenue Western $28,155.00 Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Northern $28,090.00 Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Central $28.105.00 Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Southern $28,135.00 f , Kaiser Pontiac Buick GMC, Inc. Pontiac Grand Prix Western $18,084.00 Bid Auxard Announcement(00-0"908) 3 SENT BY:Florida Sheriffs Assn. ; 9-25-00 ; 3:32PM 8508789665i az�iiva�� BASIC WFORBUTION REQUIRED ON A VEHICLE PURCHME ORDER When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs Association & Florida Association of Counties Bid No. 00-08.0905, there are certain items of information that must be on the purchase order, or enclosed with the purchase order, so as to minimize the possibility of errors on the order. This information includes, but is not limited to, the following: • Date or order • purchase order number • Originator of purchase order • Name and number (phone & fax) of contact person,responsible for receiving "Confirmation of Order" and scheduling of delivery. • Delivery date required • Contract number (00-08-0905) • Contract specification number of vehicle(e), number of vehicles ordered and base price of vehicles • FIN CODE for the Florida Sheriffs Association QE065) and your agency's FIN CODE when ordering Ford products • • Individual listing of each option ordered under the contract, along with each option cost • Individual listing of each non-contract option ordered, along with each option cost • Total cost of vehicle(s) • Copy of dealer's quote for non-contract option(s) • Copy of vehicle(s) specifications (if different from contract specifications) Inclusion of the above mentioned items will help prevent poasible misunderstanding of the order and will assist in any audit of the purchase orders, or vehicles, that may be deemed necessary in the future. Bid Award Announcement(00-08-0909) 23 SENT BY:Florida Sheriffs Assn, ; 9-25-00 3:32PM 9506799665i yZ3�lua�i; o FLORfD : JV COUNTIES.: FLORIDA ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 2001 FORD SD F-250 Specification #16 (3/4 Ton Pickup Truck, 4 x 2) The Ford SD F-250 truck purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specifications)requirements which are included and made a part of this contract's vehicle base price as awarded by manufac- turer by specification by zone. ZONE: western Northern Central southern BASE PRICE: $21,689.00 021.843.00 $21,058.00 $21,783.00 • " While the Florida Sheriffs Association and the Florida Association of Counties have attempted to C p identify and include those equipment items most often requested by participating agencies for 3/ 4 ton pickup trucks, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost an provided here to assist you in approod ti ig the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the apprwdmate cost of the type vehicles) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers. however. those listed heft must be honored by the dealers in your zone at the stated prices. LsoZM FOR nxr.VM/AWD oFrcoxs Every Itne wM require a DOLLAR VA= or one of the abbre"ttona: at& a mmutacturera standard equip. reaL ■ included with base spem. NO ■ no addles charge KA ■ not applicable t0 the Vehicle ■ optlan not b1d vendor Bid Award Announcement(00.08-0905) 363 SENT Bfflorida 5neriffs AM, ; 8-25-00 ; 3:33PM ; 95097996b5-+ y'L31 IUyii rVEMCLS: SD F-250 SD F-250 SD F-250 SD F-250 DF.AUM Duval Ford Duval Ford Duval Ford Duval Ford ZONE., Western Northern Central Southern BABE PEKE: $21,653.00 $21,643.00 $21,658.00 $21.733.00 Order Code Delete Options Western Northam Central Southern 66D/512 Cargo box and rear $ 255.00 $ 255.00 $ 255.00 $ 255.00 bumper (deletes passenger air bag also) 99L/44E Provide standard gas V8 $ 3,221.00 $ 3,221.00 $ 3.221.00 $ 3,221.00 engine, minimum, standard alternator and battery, in lieu of Diesel Engine: Ford: SAL GM: 5.3L Dodge: 5.9L 998/44E Provide big block gas V8 $ 2.729.00 $ 2.729.00 $ 2,729.00 $ 2,729.00 engine, minimum, standard alternator and battery, in lieu of Diesel Engine: • Ford: 6.8L am: 6.01. Dodge: 8.0L 446 Provide 5-speed manual $ 731.00 $ 731.00 $ 731.00 $ 731.00 transmission with over- drive. in lieu of automatic oveidrlve D512 Full size spare tiro & rim $ 55.00 $ 55.00 $ 55.00 $ 55.00 D572 Air conditioning $ 584.00 $ 584.00 $ 584.00 $ 584.00 6' cargo box in lieu of 8' NC NC. NC NC cargo box (super cab & crew cab) D532 Stabilizer bar S: aux. spgs.$ 140.00 $ , 140.00 $ 140.00 $ 140.00 99L 7,700 lb. GVWR 5.3L VS $ 3.975.00 $ 3,975.00 $ 3,975.00 $ 3,975.00 Order Code Add Options Western Northern Central Southern CR Cloth bench seats, in lieu $ 160.00 $ 160.00 $ 160.00 $ 160.00 of vinyl bench seat G2 Cloth bucket seats, in lieu $ 360.00 S 360M S 360.00 $ 360.00 of vinyl bench seat J2 Vinyl bucket seats, in lieu $ 200.00 $ 200.00 $ 200.00 $ 200.00 of bench seat Carpet in lieu of rubber Incl. Incl. Incl. Incl. floor covering (requires XLM 433 Sliding rear window $ 125.00 $ 125.00 $ 125.00 $ 125.00 364 Bid Award Announcement(00-08-0905) SENT BY:F►oriaa Sneritts assn. 'p a-15-uu ; 3;33NM 05UV0000 .7LJIIUPI" ®• VSK11CLE: SD F-250 8D F-250 8D F-250 SD F-250 DXATL 1CRr Duval Ford Duval Ford Duval Ford Duval Ford ZONE: Western Northern Central Southern RASE PR=.. $21,663.00 $21.643.00 $21.658.00 $21,733.00 Order Code Add Options (cont'd) Western Northern Central Southern Power window&door Incl. Incl. Incl. Incl. locks, factory installed (requires XLT) 52N Speed control/tilt wheel $ 385.00 $ 386.00 $ 385.00 $ 385.00 Tachometer with diesel Std. Std. Std. Std. XC 1 Limited slip or locking $ 285.00 $ 285.00 $ 285.00 $ 285.00 differential on rear axle (4 x 2 chassis) DBC Electric brake controller $ 325.00 $ 325.00 $ 325.00 $ 326.00 am Third key $ 78.00 $ 78.00 $ 78.00 $ 78.00 86R 'Nailer towing package, $ 207.00• $ 207.000 $ 207.000 $ 207.000 to include heavy-duty flashers,wiring for trailer plug(7 prong round), and class IV,frame mounted trailer hitch with 2" square removable receiver 1" shank with 2"ball. May be dealer installed. (*charge is for hitch.& hardware) KNAP Standard service body $ 3.350.00 $ 3,350.00 $ 3.350.00 $ 3.350.00 equal to Knapheide, Reading, Omaha, or Morrison.May be dealer Installed. (NOS If you are ordering a service body,we are advising you to contact your dealer.) 589 AM/FM cassette radio $ 136.00 $ 135.00 $ 135.00 $ 135.00 AM/FM with single CD Std. Std. Std. Sid. player(std. on XL'1J AM/FM cassette with CD Incl. Incl. Incl. Incl. plwyer(requires XL71 4-wheel ABS brakes Std. Std. Std. Std. 607A XLT/SLT/LS pkg. $ 2,297.00 $ 2.297.00 S 2,297.00 $ 2.297.00 (according to mfg.) DTB Aluminum tool bout $ 364.00 $ 364.00 $ 364.00 $ 364.00 DRS Rainshields $ 78.00 $ 78.00 $ 78.00 $ 78.00 DBL Bedliner $ 248.00 $ 248.00 $ 248.00 $ 248.00 DSL Spray-on bedllner(Rhino $ 425.00 $ 425.00 ; 426.00 $ 425.00 or approved equivalent) • y HLF Headlight flashers $ 97.00 $ 97.00 $ 97.00 $ 97.00 DIGG Wrap-around grille guard S 575.00 $ 575.00 $ 575.00 $ 575.00 Bid Award Announcement(0048.0905) 365 JtIVI DT-rlOrlOa JnerlrTs A55n, r y-L0-UV i 4•J4PM 0au0,inn0o0-+ yzai ivaI* y VS18I=: SD F-260 SD F-250 SD•F-Z50 SD F-250 DF,A1ZR: Duval Ford Duval Ford Duval Ford Duval Ford ZONE: Western Northern Central Southern BASE PRICE: $21,863.00 $21.643.00 $21,658.00 $21.733.00 Order Code Add Optims (cont'cV Western Northern Central Southern DIW 8.000 lb.winch with $ 985.00 $ 985.00 $ 985.00 985.00 remote(requires Bye guard) T43 L7265 all season tires $ 195.00 $ 195.00 196.00 $ 195.00 T4B LT265 all terrain tires $ 315.00 $ 315.00 $ 315.00 $ 315.00 T3N LT235 all terrain tires $ 125.00 $ 125.00 $ 125.00 $ 125.00 X20 Extended cab model $ 2,537.00 $ 2.537.00 $ 2,537'*00 $ 2,537.00 W20 Crew cab $ 3.954.00 $ 3,954.00 $ 3.954.00 $ 3,954.00 V'cargo box on crew cab NC NC NC NC (please specify) 18L Cab steps $ 320.00 $ 320.00 $ 320.00 $ 320.00 942 Daytime running lights $ 46.00 $ 45.00 $ 45,00 $ 45.00 DSM Complete set of shop $ 285.00 $ 285.00 $ 286.00 $ 285.00 manuals QM Base 5/75 Manufacturer's $ 1,096.00 $ 1.095.00 $ 1,096.00 $ 1.095.00 • Extended Base Care Warranty($0 deductible) Extra 5/75 Manufacturer's $ 1,255.00 $ 1,255.00 $ 1,256.00 $ 1.255.00 Extended Extra Can Warranty($0 deductible) PT 5/75 Manufacturer's $ 1,025.00 $ 1,025.00 $ 1.025.00 $ 1,025.00 Extended Power Train Warranty($0 deductible) Base-D 5/75 Manufacturer's $ 1,210.00 $ 1.220.00 $ 1,220.00 $ 1.220.00 Extended Base Care Warranty($0 deductible)- Diesel Extra-D 6/75 Manufacturer's $ 1.465.00 $ 1,465.00 $ 1,465.00 $ 1.465.00 Mended Extra Care Warranty($0 deductible)- Diesel PT-D 5/75 Manufacturer's $ 1.085.00 $ 1,085.00 $ 1,085.00 $ 1.086.00 Extended Power Vain Warranty($0 deductible)- Diesel 366 Bid Award Announcement(00-08-0905) , PURCHASE ORDER %;NTY OF DANIA BEACH �p p� p DEPARTMENT REQUISITION - VENDOR CODE COMPANY PHONE: U ,c ADDRESS FAX: ADDRESS CONTACT/EXT.: CITY/STATE/ZIP OTHER: DATEq ACCOUNTNUM9ER ry z _ °� COMINODITY DESCFiIPCION UNITS PRICE TOTAL' QUAN KNIT `" 00 1 lv- aZ S c) S ID i-C c S Cow G Cim i c� C. 2c� L�� c ` D Lo Ow $(v �f Pry �e o HC t� -` Aq a-0 Co CDSl,/-Tkl LC J CM aal)e R ! `� M �TOTA 7.� COMMENTS: APPROVALS: DEPARTM NT FINANCE Ito b0 - n - 05 CITY MANAGER 1 �b AGENDA REQUEST FORM 0 �• Agenda Date: 9/26/00 CITY OF DAN IA Agenda Item Title: EXPENDITURE REQUEST Requested Action: Adoption of Resolution approving purchase of vehicles for public works. Summary Explanation & Background: Purchase of three Ford F250 diesel pick-up trucks for the public works department off of the Florida Sheriff's Association Contract 00-08-0905. Funds have been previously approved. Exhibits (List): Resolution, Florida Sheriff's Association Contract and specifications Purchasing Approval: • Prepared By: Leo Williams Source of Additional Information: (Name & Phone) N/A Recommended for Approval By: Robert "Bud" Palm Commission Action: Passed ❑ Failed ❑ Continued ❑ Other ❑ Comment: City Manager City Clerk w�