HomeMy WebLinkAboutR-2000-161 RESOLUTION NO. 2000-161
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
APPROVING THE FIRST AMENDMENT TO THE 25T" YEAR
FUNDING AGREEMENT BETWEEN BROWARD COUNTY AND
THE CITY OF DANIA BEACH FOR NORTHWEST
NEIGHBORHOOD BEAUTIFICATION - PHASE III AND
SOUTHWEST NEIGHBORHOOD BEAUTIFICATION - PHASE
IV, UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM, IN THE AMOUNTS OF $129,500.00 AND
$80,571.00 RESPECTIVELY; PROVIDING FOR AN EXTENSION
OF THE NORTHWEST AND SOUTHWEST IMPROVEMENT
PROJECTS THROUGH OCTOBER 31, 2001; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA:
Section 1. That the First Amendment to the 25'h Year Funding Agreement between
Broward County and the City of Dania Beach for the Northwest Improvements Phase III and
Southwest Imprvements Phase IV Projects in the amount of$129,500.00 and $80,571.00,
respectively, under the Community Development Block Grant Programs, in substantial form as
Exhibit "A", attached, is approved and the appropriate city officials are directed to execute
same.
Section 2. . That the termination date of the Agreement has been extended from
October 31, 2000 to October 31, 2001.
Section 3. . That all resolutions or parts of resolutions in conflict with this resolution are
hereby repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED THIS 10T" DAY OF October, 2000.
MAYOR"- CO . SSIONER
i
RESOLUTION NO. 2000-161
ATTEST: ROLL CALL:
MAYOR McELYEA - YES
VICE-MAYOR BERTINO- YES
SFIERYL CHAPMAN COMMISSIONER CALI — OUT OF ROOM
ACTING CITY CLERK COMMISSIONER ETLING- YES
COMMISSIONER MIKES-ABSENT
APPROVED AS TO F RM AND CORRECTNESS:
BY:
THO A J. A`NV BRO
CITY ATTORNEY
•
•
RESOLUTION NO. 2000-161
4 fi
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BR®WARD COUNTY
FIRST
AMENDMENT
to
AGREEMENT
Between
BROWARD COUNTY
and
CITY OF DANIA BEACH
for
NW Neighborhood Beautification - Phase III
IN THE AMOUNT OF $129,500
PROVIDING FOR FUNDING AND ADMINISTRATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
FIRST
AMENDMENT
to
AGREEMENT
Between
BROWARD COUNTY
and
City of Dania Beach
for
NW Neighborhood Beautification -- Phase III
IN THE AMOUNT OF $129,500
PROVIDING FOR FUNDING AND ADMINISTRATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
This is a First Amendment to the Agreement between BROWARD COUNTY, a
political subdivision of the state of Florida, its successors and assigns, hereinafter referred
to as "COUNTY," through its Board of County Commissioners,
AND
City of Dania Beach, its successors and assigns, hereinafter referred to as
"SUBGRANTEE."
WITNESSETH:
WHEREAS, COUNTY and SUBGRANTEE entered into an agreement which was
approved by COUNTY on November 2, 1999 (hereinafter "Agreement"), providing for the
implementation and funding of a Community Development Block Grant project; and
WHEREAS, SUBGRANTEE has requested the term of the Agreement be extended
for a twelve (12) month period from October 31, 2000 to October 31, 2001, due to the need
for additional time to finalize plans, bid the project and commence construction. This is
a result of the bidding for engineering services and subsequent design work taking longer
than anticipated; and
WHEREAS, an extension of the termination date is necessary and reasonable, due
rto reasons set forth above; and
WHEREAS, there will be no change to the original funding allocation of$129,500;
and
INi CONSIDERATION of the mutual terms, conditions, promises, and covenants
hereinafter set forth, COUNTY and SUBGRANTEE hereby agree as follows:
I. Article VI, "PROCEDURES FOR INVOICING AND PAYMENT," Section 6.6, is
hereby amended to read as follows:
6.6 SUBGRANTEE agrees to expend the funds allocated to the Project by Getober
31,2090 October 31, 2001. All funds not expended within the term of this Agreement shall
remain inthe custody and control of COUNTY.
II. Article XI, "TERM OF AGREEMENT," Section 11.1, is hereby amended to read as
follows:
11.1 This Agreement shall commence on the day provided by the Division Director
in the written Notice to Proceed for the Project tot he SUBGRANTEE and shall terminate
oneetaber 31, 2000 October 31, 2001.
III. Exhibit "C" TIMETABLE/SCHEDULE FOR P ROJECT(S), is deleted and replaced
by Exhibit"C-1," attached hereto and incorporated herein, and all references to Exhibit"C"
in the Agreement shall be deemed to refer to Exhibit "C-1."
IV. Except as provided herein, all remaining terms and conditions contained in the
original Agreement shall remain in full force and effect.
[THIS SPACE INTENTIONALLY LEFT BLANK]
® - 2 -
IN WITNESS WHEREOF, the parties hereto have made and executed this First
Amendment to the Agreement on the respective dates under each signature: BROWARD
COUNTY through its COUNTY ADMINISTRATOR., authorized to execute same by
resolution of the Board of County Commissioners, and SUBGRANTEE, signing by and
through its , duly authorized to execute same.
COUNTY
WITNESSES: BROWARD COUNTY, through the
COUNTY ADMINISTRATOR
BY
Roger Desjarlais, County Administrator
day of 12000.
Approved as to form by
Office of County Attorney
Broward County, Florida
EDWARD A. DION, County Attorney
Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (954) 357-7600
Telecopier: (954) 357-6968
By
CARL L. KITCHNER
Assistant County Attorney
- 3 -
FIRSTAMENDMENTTO THE AGREEMENT BETWEEN BROWARD COUNTYAND THE
CITY OF DANIA BEACH FOR NW NEIGHBORHOOD BEAUTIFICATION -PHASE III IN
THE AMOUNT OF $129,500. PROVIDING FOR FUNDING AND ADMINISTRATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
SUBGRANTEE
WITNESSES: THE CITY OF DANIA BEACH
�.
C .K. McElyea, Mayor
� (Print Name and Title)
ATTE T
By: 18th y tober
da
c`c-r � ���. - _, 2000.
Sheryl Chapman, Ac ing City Clerk
(CORPORATE SEAL) By
/AROVED
ith
y a er
AS TO FORM & CORRECTNESS :
STATE OF FLORIDA 1 : '�.SS omas Ansbro, City Attorney
COUNTY OF BROWARD )
Th f regoing instrument was acknowledged before me this 'it day of
V , 2000, by Michael Smith as City Manager of THE
CITY OF DANIA BEACH (H or she persona y nown to moor has produced
en as idtification.
p ,,,CliA`� o trAY , Nary Public,
pSta f lorida ��/y
COM. NO, 0 215 a.; as Print or Type Name
vw�wa •7 Commission No. 7� � 3
My Commission Expires:
CLK:It
H:\DATA\DIV2\CLK\COMDEV\daniabeauNW.a01
10/02/0
#00-051.02
• - 4 -
Exhibit "C-1 "
Northwest Improvements
Timetable/Schedule for Project
Work Tasks Start-Up Timetable
Completion
Preparation of Bid November 1, 1999 August 31, 2000
Specifications
Adverstising of Bids September 1, 2000 October 31, 2000
Pre-Bid Conference
Award of Bids November 1, 2000 December 31, 2000
Pre-Construction
Conference
Construction & January 1, 2001 March 31, 2001
Installation
Punch List Items April 1, 2001 May 31, 2001
Finalize Work June 1, 2001 July 30, 2001
Letter of Substantial August 1, 2001 October 31,.2001
Completion
1B R 0WARD COUNTY
e
' - P
FIRST
AMENDMENT
to
AGREEMENT
Between
BROWARD COUNTY
and
CITY OF DANIA BEACH
for
SW Neighborhood Beautification - Phase IV
IN THE AMOUNT OF $80,571
PROVIDING FOR FUNDING AND ADMINISTRATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
FIRST
AMENDMENT
to
AGREEMENT
Between
BROWARD COUNTY
and
City of Dania Beach
for
SW Neightborhood Beautification - Phase IV
IN THE AMOUNT OF $80,571
PROVIDING FOR FUNDING AND ADMINISTRATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
This is a First Amendment to the Agreement between BROWARD COUNTY, a
political subdivision of the state of Florida, its successors and assigns, hereinafter referred
to as "COUNTY," through its Board of County Commissioners,
AND
City of Dania Beach, its successors and assigns, hereinafter referred to as
"SUBGRANTEE."
WI TNESSETH:
WHEREAS, COUNTY and SUBGRANTEE entered into an agreement which was
approved by COUNTY on November 2, 1999 (hereinafter"Agreement"), providing for the
implementation and funding of a Community Development Block Grant project; and
WHEREAS, SUBGRANTEE has requested the term of the Agreement be extended
for a twelve (12) month period from October 31, 2000 to October 31, 2001, due to the need
for additional time to finalize plans, bid the project and commence construction. This is
• a result of the bidding for engineering services and subsequent design work taking longer
than anticipated; and
WHEREAS, an extension of the termination date is necessary and reasonable, due
to reasons set forth above; and
WHEREAS, there will be no change to the original funding allocation of$80,571;
and
IN CONSIDERATION of the mutual terms, conditions, promises, and covenants
hereinafter set forth, COUNTY and SUBGRANTEE hereby agree as follows:
I. Article VI, "PROCEDURES FOR INVOICING AND PAYMENT," Section 6.6, is
hereby amended to read as follows:
6.6 SUBGRANTEE agrees to expend the funds allocated to the Project by 9etobef
-31, 20OG October 31, 2001. All funds not expended within the term of this Agreement shall
remain in the custody and control of COUNTY.
II. Article XI, "TERM OF AGREEMENT," Section 11.1, is hereby amended to read as
follows:
11.1 This Agreement shall commence on the day provided by the Division Director
in the written Notice to Proceed for the Project to the SUBGRANTEE and shall terminate
on October 31, 2009 October 31, 2001.
III. Exhibit "C" TIMETABLE/SCHEDULE FOR PR OJECT(S), is deleted and replaced
by Exhibit"C-1,"attached hereto and incorporated herein, and all references to Exhibit"C"
in the Agreement shall be deemed to refer to Exhibit "C-1."
IV. Except as provided herein, all remaining terms and conditions contained in the
original Agreement shall remain in full force and effect.
[THIS SPACE INTENTIONALLY LEFT BLANK]
- 2 -
IN WITNESS WHEREOF, the parties hereto have made and executed this First
• Amendment to the Agreement on the respective dates under each signature: BROWARD
COUNTY through its COUNTY ADMINISTRATOR., authorized to execute same by
resolution of the Board of County Commissioners, and SUBGRANTEE, signing by and
through its , duly authorized to execute same.
COUNTY
WITNESSES: BROWARD COUNTY, through the
COUNTY ADMINISTRATOR
By
Roger Desjarlais, County Administrator
day of , 2000.
Approved as to form by
Office of County Attorney
Broward County, Florida
EDWARD A. DION, County Attorney
Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (954) 357-7600
Telecopier: (954) 357-6968
By
CARL L. KITCHNER
Assistant County Attorney
• - 3 -
FIRSTAMENDMENTTO THE AGREEMENT BETWEEN BROWARDCOUNTYAND THE
CITY OF DANIA BEACH FOR SW NEIGHBORHOOD BEAUTIFICATION PHASE IV IN
THE AMOUNT OF $80,571. PROVIDING FOR FUNDING AND ADMINISTRATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
SUBGRANTEE
WITNESSES- THE CITY OF DANIA BEACH
By
C .K. McEly a, Mayor
(Print Name and Title)
ATT ST. /
BY � c o e/
day o
, 2000.Sheryl C apman ng City Clerk BY:
(CORPORATE SEAL) y Mic Py
Manager
APPROVE T CORRECTNESS :
_-. by• r
STATE OF FLORIDA ) Th mas A sb o, ity Attorney
• ) SS.
COUNTY OF BROWARD )
The foregoing instrument was acknowledged before me this �� day of
2000, b Michael Smith as City Manager of THE
CITY OF DANIA BEACH • or sh erso own to me; or has produced
as identificatio��—
;�'.�6LERE KAYE JO
4,,r Tq public,Sto of Floft Notary Public, taf4 f lori
ff WL
Print or Type Name
Commission No. OA m, / ,
My Commission Expires:
CLKA
H:\DATA\DIV2\CLK\daniabeau.a01
10/02/0
#00-051.02
•
- 4 -
Exhibit "C-1 "
Southwest Improvements
Timetable/Schedule for Project
Work Tasks Start-Up Timetable
Completion
Preparation of Bid November 1, 1999 August 31, 2000
Specifications
Adverstising of Bids September 1, 2000 October 31, 2000
Pre-Bid Conference
Award of Bids November 1, 2000 December 31, 2000
Pre-Construction
Conference
Construction & January 1, 2001 March 31, 2001
Installation
Punch List Items April 1, 2001 May 31, 2001
Finalize Work June 1, 2001 July 30, 2001
Letter of Substantial August 1, 2001 October 31, 2001
Completion
AGENDA REQUEST FORM
CITY OF DANIA BEACH
To: Administrative.Services Department _
---------------------------------------------------------------------------------------------------------------------------------
Please complete the following items related to your agenda request.
1. Date of Commission meeting: 10/10/00
2. Title: 25th Year CDBG 1st Amendment
3. Commission action requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award Bid/RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
• 4. Summary explanation & background:
Staff recommends that the City approve the first amendment to the 25'h Year CDBG agreements
extending the contract period from October 31, 2000 to October 31, 2001. The projects are
currently in the design phase and are approximately ninety-percent complete. Staff anticipates
putting the design out to bid by November 1, 2001.
5.Attached Exhibits (please list):
1. Agreement Extension
6. List Additional Backup Materials Provided:
7. For purchasing requests only: Fund Dept.
Account name: Account#:
Finance Director Approval
Submitted by:
Jason R. Nunemaker Date: 10/04/00
Assistant City Manager
• City Manager Date
Human Sw i Fe%slppartment
. . Community Development Division
201 S. Andrews Avenue, 2nd Floor
BROWARD COUNTY Fort Lauderdale, FL 33301
(954) 765-4910 • FAX 765-4919/765-4914
October 3, 2000
Michael Smith, City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Dear Mr. Smith:
Subject: First Amendment to the 25�h Year C DBG Funding Agr, enient
Enclosed are four (4) original First Amendment between Broward County and the City of Dania
Beach to provido funding for the following two (2) projects:
NW Neighborhood Beautification -Phase III in the amount of$129,500; and
. SW Neighborhood Beautification-Phase IV in the amount of$80,5 71.
Please execute all four(4) original First kmendments, affix corporate seal. and return the original
documents to my attention for l;roc,2ssing a_id execution by the County Administrator.
Please be advised that this will be the only extension to be approved due to the Division's inability
to meet HUD expenditure guideline.
If there are any further questions, please contact Ida L. Scott, Municipal Associate, at 765-4910,
extension 249.
Sincerely,
Ray Lubomski, Director
Attachments
cc: Suzanne R. Fejes, Assistant Director
Ror, Bono, Community Consulting Section Manz ig r
John Hernandez, Municipal Associate
BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS—An Equal Opportunity Employer and Provider of Services
Norman Abramowitz Scott I.Cowan Suzanne N..Gunzburger Kristin D.Jacobs Ilene Lieberman Lori Nance Parrish John E. Rodstrom, Jr.
Visit us on the internet:www.broward.org/wecare