HomeMy WebLinkAboutR-2000-176 RESOLUTION NO. 2000-176
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE ONE
2001 FORD RANGER PICKUP TRUCK IN THE AMOUNT OF
$16,998.00 FROM DON RIED FORD, UNDER FLORIDA
SHERIFF'S ASSOCIATION BID CONTRACT NO. 00-08-0905,
WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of Fifteen Thousand Dollars
($15,000.00) without competitive bidding and without advertisement for bids if he is
authorized to do so in advance by a resolution adopted by the city commission and if
such purchases are made pursuant to a competitive bid obtained within the last twelve
(12) months by other governmental agencies such as the Federal Government, State of
Florida or a Florida county or municipality; and
WHEREAS, the city manager has determined that it is necessary to purchase one
2001 Ford Ranger pickup truck in the amount of$16,998.00 for the Growth Management
Department; and
WHEREAS, the city manager has determined that such purchase can be made at
the least cost to the city from Don Ried Ford, under Florida Sheriff's Association Bid
Contract No. 00-08-0905, a copy of which is attached and made a part of this Resolution
as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
1 RESOLUTION NO. 2000-176
® Section 1. That the city manager is authorized to make financing arrangements
in the amount of $16,998.00 for the purchase of one 2001 Ford Ranger pickup truck
from Don Ried Ford.
Section 2. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 24th day of October, 2000.
A OR=C-O0 M0' SIGNER
ROLL CALL:
ATTEST: MAYOR MCELYEA-YES
VICE-MAYOR BERTINO-YES
COMMISSIONER CALI-ABSENT
'SHERYL APMAN COMMISSIONER ETLING-YES
ACTING CITY CLERK COMMISSIONER MIKES-YES
APPROVED AS TO FORM AND CORRECTNESS:
BY: �
THOMAS J.(ANSbRO
CITY ATTORNEY
2 RESOLUTION NO. 2000-176
® To: Nanci Denny
From: Don Hansen
Re: New Trucks
10/18/00
Here are the truck Specs for the Growth Management Department(Ken
Koch). This truck can be purchased thru the Florida Sheriffs Association &
Florida Association of Counties Bid # 00-08-0905
1: Purchased from Don Ried Ford 2001 Ranger
Base Truck $11,498.00
4.OL V6 $15115.00
Extended Cab R14 $35450.00
5/75Extended extra care warranty $935.00
Total $16,998.00
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1
P. O. Box 12519 C Tallahassee,FL 32317-2519
PHONE(850) 877-2165 a FAX(850)878-8665
WEB SITE: H M://W W W.FiSHERIFFS.ORG
DATE: October 5. 2000
TO: ALL FROOPECTWE PAR77CEPAM
FROM: Gary E. Perkins
Deputy Executive Director/Vehicle Bid Coordinator
RE: 5 ' OFFICE&LOCAL AL AGENCMS
OIL MEM ST&TR OF WWRMA COO THE EM FOR
TRATXVZ NON- `TIT. r
FM ps RWC=VMCLEB,TRUCES&VANS
Ind No. 5
We are pleased to announce that the Florida Sheriffs Association and the Florida Association of
® Counties has successfully conducted its eighth statewide competitive bid for vehicles which includes
police pursuit. administrative non-pursuit, utility, fire & rescue vehicles. trucks & vans. Bids will
be extended and guaranteed to any and all units of local governments/political subdivisions includ-
ing but not limited to county, local county board of public instruction municipalities and/or police
agencies, other local public or public safety agencies or authorities within the State of Florida and
In accordance with the provisions of Chapter 287, F.S.. and 604 Florida Administrative Code, any
state aency including the Division of Universities, Department of Children and Family Services,
Department of Health, Department of Juvenile Justice and Department of Corrections which elects
and is authorised to purchase from a source other than the State of Florida contract.
All Intemsted parties who wish to purchase .,ftmthis contract
may do so by following thew simple p d o
INSTRUCTIONS
1. Contact the designated dealership (see pages 20-211 listed in the zone from which you wish to
purchase and advise them of your interest to purchase from the Mwr eeo & Laea1
GovermwuW Agencloo of the Nate of Florida Bid No. 3.'They will assist you with
the placement of your order and answer any questions you may have regarding the vehicles
Purchased through this program.
• All agencies ordering any FORD product, please note that the FIN
® CODE for the Florida Sheriffs Association is"QE065" and should be used in order to obtain
the Ford concessions. Also, you must use your FIN CODE as a secondary number. For
further information contact the Fleet Customer Information Center at 1-800-34-FLEET.
Bid AtuandAwwuncemmU(00-OR-oi0ff) I DD
0 D9 1
StNI CY;rioriaa Jnerlrts ASSn. i t—Z5—UU i J.-JU1'M 0LJ11VV.4# j
2. YOU MW Fiend A non d the ONUUM EMEEM OEM(i 61 ZKO GOa i_N0.
gM4M) Mm m*mittod to the MdAdmtAng daulor to:
Florida aherM Awooiation
P. O. lox 12519
Tallahassee, Florida 32317-2519
AnW: Gary Perkins, Cooperative Bid Coordinator
3. m XaMgUg.g B ® data is listed on Page 23 of this Bid Award
Announcement. Purchase orders lacking the required basic information listed may result in the
delay of placement and/or confirmation of ordern. : Purchasers are reminded that the
issuance of a Purchase Order does not in itself guarantee the placement of an order. Dealers
are required to provide purchasers with a"Confirmation of Order"within seven(7) calendar days
after receipt of purchase order. Purchasers are encouraged to contact the dealer if a "Confirma-
tion of Order" has not been received within a reasonable time frame and request its issuance.
4. Agencies which elect to purchase off this contract will incur the following Administrative Fees:
• rrIt, Admi Fi4otmaye Non-purmdt, Mility vaWclea, Tn=ks a Vans (Specifloati 1-
22) -Due to numerous requests from various purchasing agencies, the $50.00 administra-
tive fee per vehicle formerly paid to the FSA by purchasing agencies will now be paid to the
FSA by the contracting dealerships. Dealers have included the $50.00 per unit fee in their
bid prices and made it a part of the base units purchase price. This will eliminate the need
for purchasing agencies to have to prepare two purchase orders and cut two checks. thereby
® reducing their workload.
• Fin & Remus Uxdto (8peaificationo 23-38) - Fire and rescue dealers/manufacturer's are
to charge purchasing agencies an administrative fee of 1/2 percent(.005) of the total invoice
amount (base unit plus options) to be collected and paid to the FSA by the contracting
dealers/manufacturer's. Administrative fees for fire & rescue units yM not be included or
made a part of the bidders base unit purchase price for fire&rescue unite.Tie fire &rescue
dealer®/manufacturer's will be responsible for calculating and advising the prospective pur-
chasing agencies of the 1/2 percent (.005) administrative fee to be tharged and included in
the total invoice amount at the time of order. The purchasing agencies will include-the FSA
administrative fee as a part of their purchase order request Again, this will eliminate the
need for purchasing agencies to have to prepare two separate purchase orders and checks.
This program is designed to provide participating agencies with the most economically priced patrol,
administrative non-pursuit utility, fire & rescue vehicles, trucks & vans, tailored to their specific
needs, in a prompt and timely manner.
One of the unique characteristics incorporated into this program which distinguishes it from others
is that this Bid Contract is awarded to the lowest responsible bidder by manufacturer by specifi-
cation by zone for all police package vehicles and to each of the lowest responsible bidder(s) by
manufacturer by specification by zone for all non-police package vehicles.Whereas, under the State
Contract the bid is awarded only to the single lowest bidder by zone.
The Florida Sheriffs Association and the Florida Association of Counties realize that Sheriffs' Offices.
Police Agencies and other units of local governments differ from the state in that they must provide
economically based maintenance and stocked parts for their fleets. They must consider overall
operational cost of their vehicles instead of just considering "Low Bid" on the purchase of the
vehicle.This progzam's bid award system not only provides the purchaser with the means to make
sound decisions on dedicated fleet needs, but also offers the convenience of shopping and purchas-
ing from a single contract.
• The manufacturer's have announced that they would be producing limited
2 Bid Award Announcement(00-08.01005)
JCIVI DT -FIVI IUO JIIUI ITTS N5511. , 0-17—UU , 3 Olriq ozoI IUJ,M 4
quantities of pursuit vehicles this year and that orders would be processed on a first come first
serve basis while quantities last. To be on the safe aide. wa are advising an ageswlw to plead
thair oatom for puroWt vehialee sa soon me pooffile to owur a dalivay of product.
On a Seal note, prospective purchasers are reminded that pursuant to Florida State Statute all fees
(title, application plate transfer, etc.) are included in the base price for each vehicle. Purchasing
agencies which elect to do their own title work, may wish to consider seeking reimbursement from
the dealership for those transfer fees already included in the base price of each vehicle.
The Florida Sheriffs Association's and the Florida Association of Counties' bid award for full size
(pursuit and administrative). mid size (pursuit and administrative), utility. fire & rescue vehicles,
trucks 8: vans are as follows (zones indicated with a M specification low.bid):
M VEHIMM-RW0(ilk au Unn tQAI:
awe
Name of Dealaremp Type Vehicle Zome Unit Price
Duval Ford Ford Crown Victoria *Western $19,819.00
Duval Ford Ford Crown Victoria * Northern $19,781,00
Duval Ford Ford Crown Victoria * Central $19,824.00
Duval Fbrd Ford Crown Victoria * Southern $19,863.00
I�'1;TS,1, '1C -1 (8taeoii3oati®a *021: '
Garber Chevrolet Chevrolet Impala *Western $18.471.00
Garber Chevrolet Chevrolet Impala * Northern $18.441.00
Garber Chevrolet Chevrolet Impala * Central $18,471.00
Garber Chevrolet Chevrolet Impala * Southern $18.491.00
(PIRRalftntlan foal*
Don Reid Ford.Inc. Ford Crown Victoria Western $19.993.00
Don Reid Ford, Inc. Ford Crown Victoria Northern $19,893.00
Don Reid Ford, Inc. Ford Crown Victoria Central $19,613.00
Don Reid Ford.Inc. Ford Crown Victoria Southern $19.793.00
Garber Chevrolet Chevrolet Impala Western $16.966.00
Garber Chevrolet Chevrolet Impala Northern $16.936.00
Garber Chevrolet Chevrolet Impala Central $16,966.00
Garber Chevrolet Chevrolet Impala Southern $16,986.00
Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Western $21.345.00
Kaiser Pontiac Buick GMC,Inc. Buick LeSabre Northern $21,275.00
Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Central $21,290.00
Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Southern $21,315.00
Kaiser Pontiac Buick GMC, Inc. Buick Dark Avenue Western $28,155.00
Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Northern $28.090.00
Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Central $28.105.00
® f Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Southern $28.135.00
Kaiser Pontiac Buick GMC, Inc. Pontiac Grand Prix Western $18,084.00
Bid Auxu d Announcement(00-0"908) 3
StIVI CT•rioriaa z)nerirrs Assn, i o-LO-UU j-j;eeM 000O100000- Jc� i v� n
M nuORRUTION
REQUMED ON A VEMCLE PMCHME ORDER
When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs
.Association & Florida Association of Counties Bid No. 00-08-090 , there are certain items of
information that must be on the purchase order, or enclosed with the purchase order, so as to
minimize the possibility of errors on the order.
This information includes, but is not limited to, the following:
• Date or order
• Purchase order number
® Originator of purchase order
• Name and number (phone & fax) of contact person.responsible for receiving "Confirmation
of Order" and scheduling of delivery.
• Delivery date required
o Contract number (00-08-0905)
® Contract specification number of vehicle(®), number of vehicles ordered and base price of
vehicles
• FIN CODE for the Florida Sheriffs Association (QE065) and your agency's FIN CODE when
ordering Ford products
® • Individual listing of each option ordered under the contract, along with each option cost
( • Individual listing of each non-contract option ordered, along with each option coat
• Total cost of vehicle(s)
o Copy of dealer's quote for non-contract option(s)
• Copy of vehicle(s) specifications (if different from contract specifications)
Inclusion of the above mentioned items will help prevent possible misunderstanding of the order
and will assist in any audit of the purchase orders, or vehicles, that may be deemed necessary in
the future.
Bid award Announcement(00-08-0905) 23
,tM UT.-rioriaa onerirrs Nssn. -I a-co-uu w a 2rm aauoI0000;),
X C0UM
ASSOCRATION
SE FLORKDA ASSOCIATION OF COUNTMS
2001 FORD 8D F-250
spa cation 0 16
(3/4 Tan Plc p Truck, 4 x )
The Ford SD F-250 truck purchased through this contract comes with all the standard equipment
as specified by the manufacturer for this model and F Ns base vehicle specification(s)requirements
which are included and made a part of this contract's vehicle base price as awarded by manufac-
turer by specification by zone.
ZONE: waste= Northam CeutrMl southem
BARE CM $21.653.00 $21.8".00 $21,008.00 $21.733.00
While the Florida Sheriffs Association and the Florida Association of Counties have attempted to
l identify and include those equipment items most often requested by participating agencies for 3/
4 ton pickup trucks, we realize equipment needs and preferences are going to vary from agency to
agency. In an effort to incorporate flexibility into our program, we have created specific add/delete
options which allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost are pmeided here to waist
you in approximating the total cost of the type vehicle(s) you wish to order through this program.
Simply deduct the cost of any of the following equipment items you wish deleted from the base unit
cost and/or add the cost of any equipment items you wish added to the base unit cost to determine
the approximate cost of the type vehfcle(s) you wish to order.
NOTE: An official listing of all add/delete options and their prices should be obtained from the
appropriate dealer in your zone when preparing your order. Additional add/delete options other
than those listed here may be available through the dealers, however. those listed hftt must be
honored by the dealers in your zone at the stated prices.
DEUM1
/tum®Prr NS
Every11newMrar*eaD0EUMVAL=
® or sate of the fill a&tarAard nm
equip.
L9tA. ` mso 0 otattd�d equip.
reoL m (deluded with base ePs�
No no additional charge
KA ® not applicable to the vehicle
® 2gtion not bid vendor
Bid Award Announcement(00-0"905) 363
atiui ar•rior,ua onerirrs Hssn. 0-4o-uu a•abrm U�UO/OODUJ
VEHICLE: SD F-250 SD F-250 SD F-250 SD F-250
DRAIZELs Duval Ford Duval Ford Duval Ford Duval Ford
ZONE: Western Northern Central Southern
PRICE: $21,653.00 $21.643.00 $21,658.00 $21,733.00
Order
Code ]Delete Options western Northern Central ituthera
66D/512 Cargo box and rear $ 255.00 $ 255.00 $ 255.00 $ 255.00
bumper (deletes passenger
air bag also)
99L/44E Provide standard gas V8 $ 3,221.00 $ 3,221.00 $ 3,221.00 $ 3,221.00
engine, minimum,
standard alternator and
battery. in lieu of Diesel
Engine:
Ford: SAL
GM: 5.3L
Dodge: 5.9L
995/44E Provide big block gas VS $ 2.729.00 $ 2.729.00 $ 2,729.00 $ 2,729.00
engine, minimum,
standard alternator and
battery, in lieu of Diesel
Engine.
Fond: 6.8L
GM: 6.OL
Dodge: 8.01,
446 Provide 5-speed manual $ 731.00 $ 731.00 $ 731.00 $ 731.00
transmission with over-
drive. in lieu of automatic
overdrive
D512 Full size spare tine & rim $ 55.00 $ 55.00 $ 55.00 $ 55.00
D572 Air conditioning $ 584.00 $ 584.00 $ 584.00 $ 584.00
V cargo box In lieu of 8' NC NC. NC NC
cargo box (super cab
& crew cab)
D532 Stabilizer bar & aux. apgs.$ 140.00 $ 140.00 $ 140.00 $ 140.00
99L 7,700 1b. G'VWR 5.31.V8 $ 3.975.00 $ 3,975.00 $ 3,975.00 $ 3,975.00
Order
Code Add Optiona western Northern Central Southern
CR Cloth bench seats,in lieu $ 160.00 $ 160.00 $ 160.00 $ 160.00
of vinyl bench seat
G2 Cloth bucket®sate, in lieu $ 360.00 $ 36040 $ 360.00 $ 360.00
of vinyl bench seat
J2 Vinyl bucket seats, in lieu $ 200.00 $ 200.00 $ 200.00 $ 200.00
of bench seat
Carpet in lieu of rubber Incl. Incl. Incl. Incl.
floor covering .
(requires XMI
433 Sliding rear window $ 125.00 $ 125.00 $ 125.00 $ 125.00
364 Bid Award Anrwuncement(00-Oa-0908)
JCIVI 13i •rIU( lUG Jlltlf lii5 r154ll. . J-LJ-VV i J•JJrpl , VVVVIUVVVJ '
VZMCLE; SD F-250 SD F-250 SD F-260 8D F-250
DZAKAM Duval Ford Duval Ford Duval Ford Duval Ford
Z ONZ: Western Northern Central Southern
$21,653.00 $21.643.00 $21,658.00 $21.733.00
mar
Code AM Optiow (cont'd) Weatern Northam central iauthesn
Power window&door Incl. Incl. Incl. Incl.
locks. factory installed
(requires XLT)
52N Speed control/tilt wheel $ 385.00 $ 386.00 $ 385.00 $ 385.00
Tachometer with diesel Std. Std. Std. Std.
xC 1 Limited slip or locking $ 285.00 $ 285.00 $ 283.00 285.00
differential on rear axle
(4 x 2 chassis)
DBC Electric brake controller $ 325.00 $ 325.00 $ 326.00 $ 326.00
DTK Third key $ 78.00 $ 78.00 78.00 $ 78.00
86R Trailer towing page, $ 207.000 $ 207.00' $ 207.008 $ 207.000
to include heavy-duty
flashers,wiring for trailer
plug(7 Prong round), and
class IV,frame mounted
® trailer hitch with 2"
square reznovable receiver
i 1"shank with 2"ball.
May be dealer installed.
(°charge is for hitch&
hardware)
KNAP Standard service body $ 3.350.00 $ 3,350.00 $ 3.350.00 $ 3,350.00
equal to Knapheide,
Reading, Omaha, or
Morrison.May be dealer
Installed. If you
are ordering a service
body,we are advising
you to contact your
dealer.)
589 AAA/FM cassette radio $ 136.00 $ 135.00 $ 135.00 $ 135.00
AM/F A with single CD Std. Std. Std. Std.
player(std.on=1
AM/FM cassette with CD 'Intl. Incl. Incl. Incl.
Player(requires XL71
4-wheel ABS brakes Std. Std. Std. Std.
607A XLT/SLT/LS pkg. S 2,297.00 $ 2.297.00 $ 2,297.00 $ 2.297.00
(according to mfg.)
DTB Aluminum tool box $ 364.00 $ 364.00 $ 364.00 $ 364.00
DRS Rainshields $ 78.00 $ 78.00 $ 78.00 !$ 78.00
DBL Bedliner $ 248.00 $ 248.00 $ 248.00 $ 248.00
DSL Spray-on bedliner(Rhino $ 425.00 $ 425.00 $ 425.00 $ 425.00
Y or approved equivalent)
HLF headlight flashers $ 97.00 $ 97.00 $ 97.00 $ 97.00
DIGG Wrap-around grille guard S 575.00 $ 575.00 $ 575.00 $ 575.00
Bid Award Announcement(0048-0908) 365
JGIYI UI '1 IVI iVo JIIGI IIIJ 11J91I. 1 V- 4J VV 1 J'JYrm 1 UJVVIUUVVJ Vl../ I IVN Q
40 V==.@
SD F-260 SD F-250 SD'F-250 SD F-250
D Duval Ford Duval Ford Duval Ford Duval Ford
ZONZ:I Western Northern Central - Southern
BASE FMCEo $21,663.00 $21.643.00 $21.658.00 $21.733.00
Order
Code Add Optiona (cont'cU Western Northern Central Southern
DIW 8,000 lb.winch with $ 985.00 $ 985.00 $ 985.00 # 985.00
remote(requires
Sac gum)
T43 L7265 all season tires 195.00 !$ 196.00 195.00 195.00
T4B LT265 all terrain tires $ 315.00 $ 315.00 $ 315.00 $ 315.00
T3N LT235 all terrain tires $ 125.00 $ 125.00 $ 125.00 $ 125.00
X20 Extended cab model 2,537.00 $ 2.537.00 $ 2,537'*00 $ 2.537.00
W20 Crew cab $ 3.954.00 $ 3,954.00 $ 3.954.00 $ 3,954.00
6"cargo box on crew cab NC NC NC NC
(please specify)
18L Cab steps $ 320.00 $ 320.00 $ 320.00 $ 320.00
942 Daytime running lights $ 45.00 $ 45.00 $ 45.00 $ 45.00
DSM Complete set of shop $ 285.00 $ 285.00 $ 285.00 $ 285.00
manuals
Base 5/75 Manufacturer's $ 1.095.00 $ 1,095.00 $ 1,095.00 $ 1.095.00
Extended Base Care
Warranty($0 deductible)
Extra 5/75 Manufacturers $ 1,255.00 $ 1,255.00 $ 1,256.00 $ 1.255.00 l .
Extended Extra Care
Warranty($0 deductible)
PT 5/75 Manufacturer's $ 1,025.00 $ 1,025.00 $ 1.025.00 $ 1,025.00
Extended Power Train
Warranty($0 deductible)
Base-D 5/76 Manufacturer's $ 1,220.00 $ 1,220.00 i$ 1,220.00 $ 1.220.00
Extended Base Care
Warranty($0 deductible)-
Diesel
Extra-D 6/75 Manufacturer's $ 1,465.00 $ 1,465.00 $ 1,465.00 $ 1.465.00
Extended Extra Cure
Warranty($0 deductible)-
Diesel
PT-D 5/75 Manufacturer's $ 1.085.00 $ 1,085.00 $ 1,085.00 $ 1.085.00
Extended Power Train
Warranty($0 deductible)-
Diesel
366 Bid Award Announcement(00-08-0905)
AGENDA REQUEST FORM
CITY OF DANIA BEACH
AGENDA ITEM NO.
1. DATE OF COMMISSION MEETING: OCT 24,2000
2. DESCRIPTION OF AGENDA ITEM: NEW VEHICLE PURCHASE
3. COMMISSION ACTION BEING REQUESTED:
Adopt Resolution or Ordinance ® Expenditure ® Award Bid/RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. SUMMARY EXPLANATION & BACKGROUND:
The purchase of a new Ford Ranger will replace the old Fire Dept. Ford Bronco (#107)for
Building Official
5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST):
Florida Sheriff's State Bid #00-08-0905
® 6. FOR PURCHASING REQUESTS ONLY: Dept:_Building Division, Growth
Management Amount: $16,998.00_
Fund: GENERAL: ® WATER: ❑ SEWER: ❑ STORMWATER: ❑
Account name: TO BE FINANCED Account#:N/A
Finance Director Approval: Date:
7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA:
Submitted by:
Ken Koch, Building Official Date 10/18/2000
Growth Management Department
City Manager Date