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HomeMy WebLinkAboutR-2000-193 RESOLUTION NO. 2000-193 ® A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE TWO (2) YEAR 2001 FORD SD F-250 TRUCKS IN RESPECTIVE AMOUNTS OF $27,120.00, AND $27,183.00 AND ONE (1) YEAR 2001 FORD SD F-550 TRUCK IN THE AMOUNT OF $27,290.00 FROM DUVAL FORD, UNDER FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES BID AWARD NO. 00-08-0905, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS'; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes the city manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the city commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to purchase Two (2) Year 2001 Ford SD F-250 pick-up trucks with various features at respective costs of $27,120.00 and $27,183.00, and One (1) Year 2001 Ford SD F-550 pick-up truck at a cost of$27,290.00 from Duval Ford for use by the Public Works Department; and WHEREAS, the City Manager has determined that such purchases can be made at the least cost to the City from Duval Ford at total respective costs of $27,120.00, $27,183.00 and $27,290.00, under Florida Sheriffs Association and Florida Association of Counties Bid No. 00-08-0905, which is attached as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: i . 1 RESOLUTION NO. 2000-193 Section 1. That the City Manager is hereby authorized to pay the total sums of $27,120.00 from the Sewer Fund and $27,183.00 from the Stormwater Fund to Duval Ford for the purchase of Two (2) Year 2001 Ford SD F-250 pick-up trucks. Section 2. That the city manager is hereby authorized to pay the total sum of $27,290.00 from the Water Fund Budget to Duval Ford for the purchase of One (1) Year 2001 Ford SD F-550 pick-up truck. Section 3. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 28th day of November, 2000. C.K ELY�Ek MAYOR - COMMISSIONER ATTEST: ROLL CALL: MAYOR McELYEA -YES • VICE-MAYOR BERTINO-YES SHERYL dHAPMAN COMMISSIONER CALI - YES ACTING CITY CLERK COMMISSIONER ETLING - YES COMMISSIONER MIKES- YES APPROVED AS TO A jRM AND CORRECTNESS: BY: (I THOMAS J. ANSBRO CITY ATTORNEY • 2 RESOLUTION NO. 2000-193 R REF FF FLOWDA COUNTIES: 0 FLORIDA SHERIFFS ASS T N i FLO DA ASSOCIATION OF COUNTIES SPECIFFICATYON A20 - 17.2500 Jb._qVWR EL DRIVE — 4 WHEEL DRIVE OPTIONAL (DUAL REAR WHEEL, CAE & CHASSIS) Base Speci_Ficati®ns FORD, GENERAL MOTORS OR APPROVED EQUIVALENT ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED 1. ENGINE a. Diesel engine, 6 or 8 cylinder, minimum 5.9L displacement. The following engines, or approved equivalents are acceptable: Ford: 7.3L V8 Turbo Diesel GM: 7.2L V8 Turbo Diesel International: T444E b. Heavy-duty alternator, minimum 100 amp. C. Maintenance free heavy-duty battery, 750 CCA minimum. d. Manufacturer's heavy-duty engine cooling. 2. TRANSMISSION a. Automatic transmission, 4 speed with overdrive,with manufacturer's heavy-duty cooling. 3. AXLES a. Manufacturer's standard drive axle ratio for specified engine and transmission combination. 4. PERFORMANCE ITEMS a. Power steering. b. Rear anti-lock brakes, minimum. C. Power brakes, front brakes disc type, rear brakes may be drum or disc. d. Fuel capacity, minimum 34 gallons. e. Front stabilizer bars. EXHIBIT• "All Bid Award Announcement (00-09-0905) 481 • __ F�,OR7pq ERIFR,� FLORIDA DA ASSOCIATION ciao` Of COUNTIES FLORIDA SHERIFFS ASSOCIATION FLORIDA ASSOCIATION OF COUNTIES 2001 FORD SD F-550 Specification #20 (17,500 lb. GVWR, Cab & Chasms, 4 z 2) The Ford SD F-550 truck purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by manufac- turer by specification by zone. ZONE: Western Northern Central Southern BASE PRICE: $26,292.00 $26,264.00 $26,292.00 $26,344.,00 While the Florida Sheriffs Association and the Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for the 17.500 lb. GVWR, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost.of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. = Specification Low Bid LEGEND FOR DELETE/ADD OPTIONS Very line will require a DOLLAR VALUE or one of the following abbreviations: Std. = manufacturer's standard equip. ® Incl. = included with base specs. NC = no additional charge NA = not applicable to the vehicle = option not bid by vendor Bid Award Announcement(00-08-0905) 483 VEHICLE: SD F-550 SD F-550 SD F-550 SD F-550 DEALER: Duval Ford Duval Ford Duval Ford Duval Ford 0 ZONE: * Western * Northern Central Southern BASE PRICE: $26,292.00 $26,264.00 $26,292.00 $26,344.00 Order Code Add Options (cont'd) Western Northern Central Southern 201" 201" wheelbase $ 400.00 $ 400.00 $ 400.00 $ 400.00 (120" cab to axle) W56 Crew cab $ 3,543.00 $ 3,543.00 $ 3,543.00 $ 3,543.00 18L Cab steps $ 320.00 $ 320.00 $ 320.00 $ 320.00 11 ft. utility $ 4,943.00 $ 4,943.00 $ 4,943.00 $ 4,943.00 (requires 165" WB) 10 ft. 2 yd dump '$ 5,098.00 $ 5,098.00 $ 5,098.00 $ 5,098.00 (requires 165" WB) 12 ft. flat stake body $ 2,922.00 $ 2,922.00 $ 2,922.00 $ 2,922.00 (requires 165"WB) 16 ft. flat stake body $ 3,550.00 $ 3,550.00 $ 3,550.00 $ 3,550.00 (requires 201"WB) 16 ft. contractors dump $ 8,200.00 $ 8,200.00 $ 8,200.00 $ 8,200.00 (requires 201"WB) (requires PTO prov.) 16 ft. flat bed dump $ 6,234.00 $ 6,234.00 $ 6,234.00 $ 6,234.00 (requires 201"WB) 19 ft. rollback wrecker $ 17,500.00 $ 17,500.00 $ 17,500.00 $ 17,500.00 with wheel lift • (requires 201"WB) (requires PTO prov.) 62R PTO provision $ 250.00 $ 250.00 $ 250.00 $ 250.00 Passenger air bag Std. Std. Std. Std. DRS Rain shields $ 78.00 $ 78.00 $ 78.00 $ 78.00 DBA Backup alarm $ 48.00 $ 48.00 $ 48.00 $ 48.00 63T Dual alternators $ 335.00 $ 335.00 $ 335.00 $ 335.00 Carpet flooring Incl. Incl. Incl. Incl. (requires XLT) 153 Front license plate bracket NC NC NC NC 17F Appearance pkg., XL $ 115.00 $ 115.00 $ 115.00 $ 115.00 decor group DSM Complete set of shop $ 285.00 $ 285.00 $ 285.00 $ 285.00 manuals ONLY Base 5/75 Manufacturer's $ 1,795.00 $ 1,795.00 $ 1,795.00 $ 1,795.00 Extended Base Care Warranty* PT 5/75 Manufacturer's $ 1,580.00 $ 1,580.00 $ 1,580.00 $ 1,580.00 Extended Power Train Warranty* Base-D 5/75 Manufacturer's $ 1,975.00 $ 1,975.00 $ 1,975.00 $ 1,975.00 Extended Base Care Warranty*-Diesel PT-D 5/75 Manufacturer's $ 1,825.00 $ 1,825.00 $ 1,825.00 $ 1,825.00 Extended Power Train Warranty ($0 deductible)*- Diesel *Ford warranties will be $50.00 deductible on cab & chassis. Bid Award Announcement (00-08-0905) 485 L R/ F ERIFp FLOPJ I yciat� II OF C®UN TIES FLORIDA SHERIFFS AS ®C THN & FLORIDA ASSOCIATHON OF COUVTIES 2001 FORD RANGER Specification #14 (Compact Pickup Truck, 4 z 2) The Ford Ranger truck purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by manufac- turer by specification by zone. ZONE: * Western Northern * Central * Southern BASE PRICE: $11,370.00 $11,400.00 $11,438.00 $11,498.00 While the Florida Sheriffs Association and the Florida Association of Counties have attempted to ® identify and include those equipment items most often requested by participating agencies for compact pickup trucks, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/ delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, `However, those listed here must be honored by the dealers in your zone at the stated prices. * = Specification Low Bid Please contact your dealer before finalizing ourspecifications for the Ford Ranger. LEGEND FOR DELETE/ADD OPTIONS Every line will require a DOLLAR VALUE or one of the following abbreviations: _ Std. = manufacturer's standard equip. Incl. = included with base specs. NC = no additional charge NA = not applicable to the vehicle = option not bid by vendor Bid Award Announcement (00-08-0905) 295 VEHICLE: Ranger Ranger Ranger Ranger DEALER: Orville Orville Don Reid Don Reid ZONE: * Western Northern * Central Southern BASE PRICE: $11,370.00 $11,400.00 $11,438.00 $11,498.00 Order Code Add Options (cont'd) Western Northern Central Southern Aluminum tool box $ 275.00 $ 275.00 $ 399.00 $ 399.00 Bedliner $ 325.00 $ 325.00 $ 295.00 $ 295.00 Spray-on bedliner (Rhino $ 570.00 $ 570.00 $ 495.00 $ 495.00 or approved equivalent) Floor mats $ 60.00 $ 60.00 $ 55.00 $ 55.00 Sliding rear window $ 175.00 $ 175.00 $ 300.00 $ 300.00 52N Speed control/tilt wheel $ 325.00 $ 325.00 - - 331A/52N Speed control/tilt wheel - - $ 2,040.00 $ 2,040.00 (Incl. XLT) 331A XLT/SLT/LS pkg. $ 2,410.00 $ 2,410.00 $ 1,715.00 $ 1,715.00 (according to mfg.) DSM Complete set of shop $ 245.00 $ 245.00 $ 300.00 $ 300.00 manuals ONLY Base 5/75 Manufacturer's $ 895.00 $ 895.00 $ 850.00 $ 850.00 Extended Base Care Warranty($0 deductible) Extra 5/75 Manufacturer's $ 995.00 $ 995.00 $ 935.00 $ 935.00 • _ _. Extended Extra Care Warranty ($0 deductible) PT 5/75 Manufacturer's. $ 795.00 $ 795.00 $ 795.00 $ 795.00 Extended Power Train Warranty($0 deductible) • Bid Award Announcement(00-08-0905) 297 SENT BY:Florida Sheriffs Assn. ; 9-25-00 S:J2PM M8788665-4 • ASSOCIATION. X COU ASSOCIATION FLORIDA ASSOCIATION 2001 FORD OD F-230 specification #1 (3/4-Ton Pickup Track, 4 x 2) The Ford SD F-250 truck purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s)requirements which are included and made a part of this contract's vehicle base price as awarded by manufac- turer by specification by zone. ZONE: wastern Northern Central southern BAMM C& $22,863.00 $21,643.00 01.63s.00 $2:L,733.00 While the Florida Sheriffs Association and the Florida Association of Counties have attempted to C^ identify and include those equipment items most often requested by participating agencies for 3/ 4 ton pickup trucks, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An ofilcial listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed heft must be honored by the dealers in your zone at the stated prices. FM DMLMM/ADD o>rarrores MmyftncvAnrequtrea dA[.Q>I; or one of• theM abbreviation®: R m St6. an s standard equip. C y Tnol. ® Included with base spa®. NO m no mdditkmW charge KA ® not appLcable to the vehicle ® tWn not bid vendor Bid Award Announcement(00-08-0903) 363 SENT BY:Florida Sheriffs Assn. 1 y-25-uu 13:32PM 8509789665� az�iiuy.� ZC WFORMATION REQUMEDON VEMCLE KTRCHME ORDER When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs Association & Florida Association of Counties Bid No. 00-08-0905. there are certain items of Information that must be on the purchase order, or enclosed with the purchase order, so as to minimize the possibility of errors on the order.. This information includes, but is not limited to, the following: a Date or order ® Purchase order number ® Originator of purchase order Name and number (phone & fax) of contact person responsible for receiving "Confirmation of Order" and scheduling of delivery. o Delivery date required ® Contract number (00-08-0905) ® Contract specification number of vehicle(®), number of vehicles ordered and base price of vehicles o FIN CODE for the Florida Sheriffs Association (QE065) and your agency's FIN CODE when ordering Ford products • o Individual listing of each option ordered under the contract, along with each option cost e Individual listing of each non-contract option ordered, along with each option cost Total cost of vehicle(s) ® Copy of dealer's quote for non-contract option(s) © Copy of vehicle(s) specifications (if different from contract specifications) Inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will assist in any audit of the purchase orders, or vehicles, that may be deemed necessary in the future. Bid Award Announcement(00-08-0905) 23 StNI uy:Floriaa onerirrs Assn. -I a-z:)-uu 13:33NM I n5uVinn000" VEHICLE: SD F-250 SD F-250 SD F-250 SD F-250 DEAMM, Duval Ford Duval Ford Duval Ford Duval Ford ZONE, Western Northern Central Southern ICE: $21.653.00 $21.643.00 $21,658.00 $21.733.00 Cyr Code Delete Options Western Northern Central southern 66D/512 Cargo box and rear $ 255.00 $ 255.00 $ 255.00 $ 255.00 bumper (deletes passenger air bag also) 99L/44E Provide standard gas V8 $ 3,221.00 $ 3,221.00 $ 3.221.00 $ 3,221.00 engine. minimum, standard alternator and battery. in lieu of Diesel Engine: Ford: SAL GM: 5.3L Dodge: 5.9L 99S/44E Provide big block gas V8 $ 2.729.00 $ 2.729.00 $ 2,729.00 2,729.00 engine, minimum, standard alternator and battery, in lieu of Diesel Engine: Ford: 6.8L GM: 6.0L Dodge: 8,0L "8 Provide 6-speed manual $ 731.00 $ 731.00 $ 731.00 $ 731.00 transmission with over- drive. in lieu of automatic overdrive Dg 12 Full size spare tire & rim $ 55.00 $ 55.00 $ 65.00 $ 55.00 D572 Air conditioning $ 584.00 $ 584.00 $ 584.00 $ 684.00 6' cargo box in lieu of B' NC NC. NC NC cargo box (super cab & crew cab) D532 Stabilizer bar & aux. spgs.$ 140.00 $ 140.00 $ 140.00 $ 140.00 99L 7,700 1b. GVWR 5.3L V8 $ 3.975.00 $ 3,975.00 $ 3,975.00 $ 3,975.00 Order Code Add Optlow Western Northern Central Southern CR Cloth bench seats, in lieu $ 160.00 $ 160.00 $ 160.00 $ 160.00 of vinyl bench seat G2 Cloth bucket seats, In lieu $ 360.00 $ 360.00 $ 360.00 $ 360.00 of vinyl bench seat J2 Vinyl bucket seats, in lieu $ 200.00 $ 200.00 $ 200.00 $ 200.00 of bench seat Carpet in lieu of rubber Incl. Incl. Incl. Incl. floor covering (requires=1 433 Sliding rear window $ 125.00 $ 125.00 $ 125.00 $ 125.00 364 Bid Auxud Announcement(00--OS-0908) JCIVI DI •1 IUI IUG JIICI 11 I0 MJOII. 2-4J-UU i 0 aarm U�U01000OJ' JLJ 1 1VV.R CLE: SD F-250 SD F-2 _ 50 SD F-260 SD F 260 DrA123b Duval Ford Duval Ford Duval Ford Duval Ford ZONE: Western Northern Central Southern BABE FK=: $21,653.00 $21.643.00 $21,658.00 $21,733.00 Order Code Add Optiam (cont'd) Western Northern central iouthern Power window&door Incl. Incl. Incl. Incl. locks, factory installed (requires?{I 1 52N Speed c0ntr0l/t11t wheel $ 385.00 $ 386.00 $ 385.00 $ 386.00 Tachometer with diesel Std. Std. Std. Std. xCl Limited allp or kwldng $ 285.00 $ 285.00 $ 285.00 $ 285.00 differential on rear axle (4 x 2 chassis) DBC Electric brake controller $ 325.00 $ 323.00 $ 325.00 $ 326.00 UM Third key $ 78.00 $ 76.00 $ 78.00 $ 78.00 86R Trailer towing package, $ 207.00- $ 207.000 $ 207.00- $ 207.00-- to include heavy-duty flashers,wiring for trailer plug(7 prong round), and class IV,frame mounted trailer hitch with 2" square removable receiver 1"shank with 2"ball. May be dealer installed. (-charge is for hitch& hardware) KNAP Standard service body $ 3.350.00 $ 3.350.00 $ 3.350.00 $ 3.350.00 equal to Ifnapheide, Reading. Omaha. or Morrison.M"be dealer Installed. If you are ordering a service body,we are advising you to contact your dealer.) 589 AM/FM cassette radio $ 135.00 $ 135.00 $ 135.00 $ 135.00 ARIL/FM with sine CD Std. Std. Std. Std. player(std. on XLT) AM/FM cassette with CD Incl. Incl. Incl. Incl. player(requires XL71 4-wheel ABS brakes Std. Std. Std. Std. 607A XLT/SLT/LS pkg. $ 2,297.00 $ 2.297.00 $ 2.297.00 $ 2,297.00 (according to mfg.) DTB Aluminum tool boot $ 364.00 $ 364.00 $ 364.00 $ 364.00 DRS Ralnshlelds $ 78.00 $ 78.00 $ 78.00 $ 78.00 DBL Bedliner $ 248.00 $ 248.00 $ 248.00 $ 248.00 DSL Spray-on bedllner(Rhino $ 425.00 $ 425.00 $ 426.00 $ 425.00 or approved equivalent) HLF Headlight flashers $ 97.00 $ 97.00 $ 97.00 $ 97.00 DIGG Wrap-around grille guard $ 8575.00 $ 575.00 $ 575.00 $ 575.00 Bid.Award Annowicement(0"8.0908) 365 JLIYI UI .I IV, LwQ J11011I1J AJ811. 1 V Ld -VV 1 J J9r14 1 VJVVIVVVVV— OLJ11VJIM J =: SD F-260 SD F-230 $D*F-250 SD F-250 DEALZMI Duval Ford Duval Ford Duval Ford Duval Ford ZONW. Western Northern Central Southern FMCB., $21,653.00 $21.643.00 $21,658.00 $21.733.00 Comer Code Add Opdaw (cont'cu Wootern Naftheru Central ftuthern DIW 8,000 lb.winch with $ 985.00 985.00 $ 986.00 985.00 remote(requires gae guard) T43 L7265 all season tires $ 195.00 $ 195.00 195.00 $ 1l15.00 T4B LT265 all terrain time $ 315.00 $ 315.00 $ 315.00 $ 315.00 T3N LT235 all terrain tires $ 125.00 $ 125.00 $ 125.00 $ 125.00 X20 Extended cab model $ 2,537.00 $ 2.537.00 $ 2,537'*00 $ 2.537.00 W20 Crew cab $ 3.954.00 $ 3,954.00 $ 3.954.00 $ 3.954.00 6"cargo box on crew cab NC NC NC NC (please specif 18L Cab steps $ 320.00 $ 320.00 $ 320.00 $ 320.00 942 Daytime running lights $ 45.00 $ 45.00 $ 45.00 $ 45.00 DSM Complete set of shop $ 285.00 $ 285.00 $ 286.00 $ 285.00 manuals Ease 5/75 Manufacturer's $ 1,096.00 $ 1.095.00 $ 1.095.00 $ 1.095.00 Extended Base Care Warranty($0 deductible) Extra 5/75 Manufacturer's $ 1.255.00 $ 1,255.00 $ 1,255.00 $ 1,255.00 l . Extended Extra Care Warranty($0 deductible) PT 5/75 Manufacturer's $ 1,025.00 $ 1,025.00 $ 1.025.00 $ 1.025.00 Extended Posner Vain Warranty($0 deductible) Ease-D 5/76 Manufacturer's $ 1,2Z0.00 $ 1.220.00 $ 1,220.00 $ 1.220.00 Extended Base Can Warranty($0 deductible)- Diesel Extra-D 6/75 Manufacturer's $ 1.465.00 $. 1,465.00 $ 1,465.00 $ 1.465.00 Extended Extra Can Warranty($0 deductible)- Diesel PT-D 5/75 Manufacturer's $ 1.085.00 $ 11085.00 $ 1,085.00 $ 1.085.00 Extended Power Train Warranty($0 deductible) Diesel 366 Bid Award Antwuncement(00-08-0905) SENT BY:Florida Sheriffs Assn, ; 9-25-00 ; 3:29PM 8508788665-4 92311094 1 "RAN"MITTA' FA * * XT J.M."Buddy"Phillips Executive Director DATE: TO: FAX#: qYq- q. 3 " /My • FROM: Lnn Meek PAX#: (850) 878-8665 I AM TRANSMITTING PAGES INCLUDING THIS COVER SHEET. REGARDING: r REMARKS: FLORIDA SHERIFFS ASSOCIATION P. O. Box 12519 o Tallahassee, Florida 32317-2519 ® (850) 877-2165 Website: http://www.fl.sheriffs.org E-mail: lmeek@flsheriffs.org SENT uy;; i oriaa sneritts Assn. 1 y-z5-uu I j;3uNM y1j11UU1;; 1 O e r i � F S ®M ®tad,p P. O. Box 12519 ® Tallahassee, FL 32317-2519 PHONE(850) 877-2165 u FAX(860)878-8665 WEB SrM: HTTP://WWW.FLSHERM.ORG DATE: October 5, 2000 TO: AU FROWECTIVE PARTICIPAM FROM: Gary E. Perkins Deputy Executive Director/Vehicle Bid Coordinator RE: 8 ' ® CZ8&LOCAL mmummEwAL Aozxcm OF TEE STATIC OF FWRMA COOPERATIVE BID FOR ADP9E=TR&TXVZ NON-PMUIT,UTUXff, CIS.TRUCKS&VAN$ Bid No.004WM5 We are pleased to announce that the Florida Sheriffs Association and the Florida Association of Counties has successfully conducted its eighth statewide competitive bid for vehicles which includes police pursuit administrative non-pur-suit, utility, fire & rescue vehicles. trucks &vans. Bids will be extended and guaranteed to any and all units of local governments/political subdivisions includ- ing but not limited to county. local county board of public instruction municipalities and/or police agencies, other local public or public safety agencies or authorities within the State of Florida. and in accordance with the provisions of Chapter 287, F.S., and 80A, Florida Administrative Code, any state aency including the Division of Universities, Department of Children and Family Services, Department of Health. Department of Juvenile Justice and Department of Corrections which elects and is authorized to purchase from a source other than the State of Florida contract. All Interested parties who wish to purchase the contract may do so by following these simple procedures: ORDERMG WSTRUCTIONS 1. Contact the designated dealership (see pages 20-21) listed in the zone from which you wish to purchase and advise them of your interest to purchase from the She oco & Loral GoveranteaW Agenoiem of the Rtate of Florida Bid No. 5.'Ifiey will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. • All agencies ordering any FORD product, please note that the FIN CODE for the Florida Sheriffs Association i®"®E065" and should be used in order to obtain the Ford concessions. Also, you must use your FIN CODE as a secondary number. For further information contact the Fleet Customer Information Center at 1-800-34-FLEET. Bid Award Amwuncement(00.08-0905) 1 SENT BY:Florida Sheriffs Assn. ; 9-2b-00 3:30PM Mullbbbbt-, 2. XQU MM nand 0 ad the DIM AFL R QMRR hal ZKQ coaftat No. l v eubanittt®Q RA �e _ dealer Rp; Florida sherm Awadation P. O. Box 12519 Tallahassee, Florida 32317-2519 A=: Gary Perkins, Cooperative Bid Coordinator 3. andg iw$n? +atlma rre d a,B rA qgrgbog hem is listed on Page 23 of this Bid Award Announcement. Purchase orders lacking the required basic information listed may result in the delay of placement and/or confirmation of orders. : Purchasers are reminded that the issuance of a Purchase Order does not in itself guarantee the placement of an order. Dealers am required to provide purchasers with a"Confirmation of Order"within seven(7) calendar days after receipt of purchase order. Purchasers are encouraged to contact the dealer if a"Confirma- tion of Order" has not been received within a reasonable time frame and request its issuance. 4. Agencies which elect to purchase off this contract will incur the following Administrative Fees: o Pumult, Adminintrative Non-Pwvdt, Mility Vehicles, Truxhn &Vana (bpeoiileations I- 22) -Due to numerous requests from various purchasing agencies. the t$50.00 administra- tive fee per vehicle formerly paid to the FSA by purchasing agencies will now be paid to the FSA by the contracting'dealerships. Dealers have included the $60.00 per unit fee in their bid prices and made it a part of the base unit's purchase price. This will eliminate the need for purchasing agencies to have to prepare two purchase orders and cut two checks, thereby reducing their workload. • yin & RAmue Unite (Speeiiicati 2 -33) -Fire and rescue dealers/manufacturer's are to charge purchasing agencies an administrative fee of 1/2 percent(.005) of the total invoice amount (base unit phis options) to be collected and paid to the FSA by the contracting dealers/manufacturer's. Administrative fees for fire & rescue units MM=1 be included or made a part of the bidders base unit purchase price for fire&rescue units.The fire&rescue dealers/manufacturer's will be responsible for calculating and advising the prospective pur- chasing agencies of the 1/2 percent (.005) administrative fee to be Charged and included in the total invoice amount at the time of order. The purchasing agencies will include the FSA administrative fee as a part of their purchase order request. Again, this will eliminate the need for purchasing agencies to have to prepare two eeparate purchase orders and checks. this program is designed to provide participating agencies with the most economically priced patrol, administrative non-pursuit, utility, fire & rescue vehicles, trucks &vans, tailored to their specific needs, in a prompt and timely manner. One of the unique characteristics incorporated into this program which distinguishes it from others is that this Bid Contract is awarded to the lowest responsible bidder by manufacturer by specifi- cation by zone for all police package vehicles and to each of the lowest responsible bidder(s) by manufacturer by apecification by zone for all non police package vehicles.Whereas, under the State Contract the bid is awarded only to the single lowest bidder by zone. The Florida Sheriffs Association and the Florida Association of Counties realize that Sheriffs'Offices. Police Agencies.and other unite of local governments differ from the state in that they must provide economically based maintenance and stocked parts for their fleets. 'prey must consider overall operational cost of their vehicles instead of just considering 'Low Bid" on the purchase of the vehicle.This program's bid award system not only provides the purchaser with the means to make sound decisions on dedicated fleet needs, but also offers the convenience of shopping and purchas- ing from a single contract. • The manufacturer's have announced that they would be producing limited 2 Bid Award Announcement(00.0"GOB) SENT uY:riorioa SneritTS Assn. ; y—n—uu I 3-31NM USUVUU0bSi bZL 11Uy1;; 4 quantities of pursuit vehicles this year and that orders would be pmeessed on a first come flat serve basis while quantities last. To be an the so& side. we are advising all agandeo to place their ardero for pursuit eehiclea a:0 soon am paaaible to saoure dallyw7 of product. On a final note. prospective purchasers are reminded that pursuant to Florida State Statute all fees (title, application plate transfer, etc.) are included in the base price for each vehicle. Purchasing agencies which elect to do their own title work, may wish to consider seeking reimbursement from the dealership for those transfer fees already included in the base price of each vehicle. The Florida Sheriffa Association's and the Florida Association of Counties' bid award for full size (pursuit and administrative). mid size (pursuit and administrative), utility. fire & rescue vehicles. trucks & vane are as follows (zones indicated with a to specification low.bid): RJl,t.am REMMVC -RWB( secif�laratim7i1: awe Me=of Dealership 'lope Vehicle Zone Unit Fries Duval Ford Ford Crown Victoria *Western $19,819.00 Duval Ford Ford Croon Victoria * Northern $19,781.00 Duval Ford Ford Crown Victoria * Central $19,824.00 Duval F1vrd Ford Crown Victoria * Southern $19,863.00 B%'Y'VFMCXXB-M(AWcMcatiort 002): Garber Chemlet Chevrolet Impala *Western $18.471.00 Garber Chevrolet Chevrolet Impala * Northern $18.441.00 Garber Chevrolet Chevrolet Impala * Central , $18,471.00 Garber Chevrolet Chevrolet Impala *Southern $18.491.00 ,� (8�,aatien goal: Don Reid Ford.Inc. Ford Crown Victoria Western $19.993.00 Don Reid Ford, Inc. Ford Crown Victoria Northern $19,893.00 Don Reid Ford, Inc. Ford Crown Victoria Central $19,613.00 Dan Reid Ford.Inc. Foal Crown Victoria Southern $19.793.00 Garber Chevrolet Chevrolet Impala Western $16.966.00 Garber Chevrolet Chevrolet Impala Northern $16.936.00 Garber Chevrolet Chevrolet Impala Central $16,966.00 Garber Chevrolet Chevrolet Impala Southern $16,986.00 Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Western $21.345.00 Kaiser Pontiac Buick GMC.Inc. Buick LeSabre Northern $21,275.00 Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Central $21,290.00 Kaiser Pontiac Buick GMC, Inc. Buick LeSabre Southern $21,315.00 Kaiser Pontiac Buick GMC. Inc. Buick Park Avenue Western $28,155.00 Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Northern $28,090.00 Kaiser Pontiac Buick GMC, Inc. Buick Park Avenue Central $28.105.00 f Kaiser Pontiac Buick GMC. Inc. Buick Park Avenue Southern $28.135.00 Kaiser Pontiac Buick GMC, Inc. Pontiac Grand Prix Western $18.084.00 Bid Award Announcement(00-08-0905) 3 i f ! Y u 1 ✓wry, A KCva .......y:fMelfl> M F;k r Y i DATE: October 19, 2000 TO: Michael Smith, City Manager FROM: Leo Williams, Superintendent of Utilities/Public Works SUBJECT: Vehicles We have picked out the vehicles we will be purchasing this budget year and we are requesting Commission approval as soon as possible because of the waiting time of 3 to 4 months between ordering these vehicles and actual delivery. Because ® of the types of vehicles we are ordering we will be able to convert one of our newer Utilities vehicle into a Dump Truck further improving our ability to work at multiple job sites without hold ups or wasteful running back and forth. To: Leo Williams From: Don Hansen Re: New Trucks 10/18/00 Here is the list of trucks for the Utilities Department. These trucks can be purchased thru the Florida Sheriffs Association & Florida Association of Counties Bid # 00-08-0905 1: Purchased from Don Ried Ford 2001 Ranger Base Truck $11,498.00 4.OL V6 $19115.00 Extended Cab R14 $3,450.00 Spray on Bed liner $495.00 Rain Shields $65.00 Floor Mats $55.00 Trailer Tow Package $215.00 5/75Extended extra care warranty $935.00 Total $17;828.00 . 2: Purchase from Duval Ford 2001 Ford SD F-250 Base Truck $211,733.00 Trailer Tow. Package 86R $207.00 Limited Slip Rear Axle XC 1 $285.00 Spray on Bed Liner $495.00 Cab Steps 18L $320.00 Rain Shields $78.00 Extended Warranty Extra-D 5/75 $1465.00 Extended Cab X 20 $2.537.00 Total $27,120.00 3: Purchased from Duval Ford 2001 Ford SD F-250 Base Truck $21,733.00 Limited Slip Rear Axle XC 1 $285.00 Trailer Tow Package 86R $207.00 Cab Steps 18 L $320.00 Rain Shields $78.00 Service Body KNAP $35350.00 Extended Warranty Extra-D 5/75 $1465.00 Delete Cargo Box 66D/512 -$255.00 Total $27,183.00 4: Purchased from Duval Ford 2001 Ford SD F-550 Base Truck $ 261,344.00 Trailer Tow 52N $470.00 Rain Shield DRS $78.00 Backup Alarm DBA $48.00 Limited Slip Rear Axle XK8 $350.00 Total $27,290.00