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HomeMy WebLinkAboutR-2000-196 RESOLUTION NO. 2000-196 A RESOLUTION OF THE CITY OF DANIA BEACH FLORIDA AUTHORIZING THE CITY MANAGER TO CONTRACT FOR THE PURCHASE OF SUPPLIES, SERVICES, MATERIALS, AND EQUIPMENT IN THE AMOUNT OF $44,884.00 FROM AIRSOURCE SERVICE, INC.; AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH AIRSOURCE SERVICE, INC. FOR REPLACEMENT OF THE AIR CONDITIONING SYSTEM IN THE GROWTH MANAGEMENT DEPARTMENT IN THE CITY ADMINISTRATIVE CENTER; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes that contracts for the purchase of supplies, services, equipment and materials for the city government in excess of fifteen thousand dollars ($15,000.00) shall not be entered into or let except by authorization and approval of the city commission, after advertisement for bids in a newspaper published in Broward ® County, Florida, with such publication to be published weekly for two (2) consecutive weeks with the first publication to be not less than fifteen (15) days prior the reception of bids; and WHEREAS, the city manager has determined that it is necessary to replace the air conditioning system in the Growth Management Department in the City Adminstrative Center, and WHEREAS, the city manager has determined that such purchase can be made at the least cost to the city by awarding the bid to Airsource Service, Inc. in the amount of forty-four thousand eight hundred eighty-four and 00/100 dollars ($44,884.00) and the city manager is hereby authorized to pay the total sum from the Administration Center budget (0240); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: 1 RESOLUTION NO. 2000-196 ® Section 1. That the proper City officials are authorized to execute an Agreement between the City of Dania Beach, Florida and Airsource Service, Inc. for replacement of the air conditioning system in the Growth Management Department in the City Administrative Center, located at 100 West Dania Beach Blvd., which Agreement is in substantial form as Exhibit "A", attached; provided, however, that the City Manager and City Attorney are authorized to make minor revisions to such Agreement as are deemed necessary and proper for the best interests of the City. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 28th Day of November, 2000. MAYOR - COMW'SSIONER ® ATTEST: ROLL CALL: MAYOR MCELYEA-YES VICE-MAYOR BERTINO -YES COMMISSIONER ETLING - YES COMMISSIONER CALI - YES SHERYL CHAPMAN COMMISSIONER MIKES- YES ACTING CITY CLERK APPROVED AS TO FO M AND CORRECTNESS: BY: THOM J. AN RO CITY ATTORNEY 2 RESOLUTION NO. 2000-196 AGREEMENT THIS IS AN AGREEMENT ("Agreement"), dated December 12000 between: THE CITY OF DANIA BEACH ("City"), a Florida municipal corporation, with a business location at 100 WEST DANIA BEACH BOULEVARD, DANIA, FLORIDA 33004, and AIRSOURCE SERVICE, INC. ("Contractor"), a Florida Corporation with its principal place of business located at 8362 Pines Boulevard, Suite 432, Pembroke Pines, Florida 33024. In consideration of the mutual terms, conditions, promises, covenants and payments set forth in this Agreement,the sufficiency and receipt of which are acknowledged, City and Contractor agree as follows: ARTICLE I PREAMBLE In order to establish the background, context and frame of reference for this Agreement, and to generally express the objectives and intentions of the parties, the following statements, representations and explanations are the predicates for the undertakings and commitments included within the provisions which follow,and may be relied upon by the parties as essential elements of the mutual considerations upon which this Agreement is based. 1.1 The Contractor, for the consideration fully set out below, shall furnish all the materials, equipment and labor to perform all work necessary to complete the Project,all in full and complete accordance with plans and specifications by Mitchell and Associates,dated 8/16/2000,known as Exhibit"A"and City's Invitation to Bid, which are both attached and made parts of this Agreement. The "Project" consists of materials, equipment and labor necessary to complete the Air Conditioning Renovation of the Growth Management Offices located at City Hall Building, 100 West Dania Beach Boulevard as such items are more particularly described in the ® Specifications which are a part of Contractor's executed Bid Proposal, which proposal is incorporated into and made a part of this Agreement as Exhibit"A", attached. 1.2 The City advertised its notice to bidders of the City's desire to have the Project completed, pursuant to the bid entitled: BID PROPOSAL FOR Air Conditioning Renovation Growth Management Offices City Administration Center 1.3 On November 28, 2000, the City awarded the bid to Contractor and authorized the proper City officials to enter into this Agreement with Contractor to complete the Project. ARTICLE 2 SERVICES AND RESPONSIBILITIES 2.1 Contractor agrees to do everything required by this Agreement and to comply with any and all other provisions in the documents and items incorporated by reference into this Agreement. Contractor also agrees to perform all clean-up and bear the expense of any off-site disposal, which is or may be necessitated by its work on and around the Project site. 2.2 Contractor agrees that all work performed under this Agreement shall be done in a • professional manner and that Contractor's efforts will produce a quality result. AGREEMENTairsource service Airconditioner growth management.doc 2.3 Contractor represents to City, with full knowledge that City is relying upon these • representations when entering into this Agreement with Contractor,that Contractor has the expertise, experience and work force sufficient to timely perform the services to be provided by Contractor pursuant to the terms of this Agreement. 2.4 Contractor represents to City that Contractor is properly licensed by all applicable federal, state and local agencies to provide the services specified under this Agreement. If any of the Contractor's licenses are revoked, suspended or terminated for any reason by any governmental agency, Contractor shall notify the City immediately. 2.5 Contractor agrees to conduct all work and services under this Agreement in accordance with all applicable federal, state and local laws and regulations. Contractor will identify all governmental authorities and agencies having jurisdiction to approve work involved in the Project and Contractor agrees to obtain all permits and approvals from any and all such governmental authorities which have jurisdiction. If permitted by the permitting agency, and if City can realize a cost savings by such action, City may authorize the Contractor to seek required permits on behalf of and in the name of City as its Contractor;provided,however,that Contractor agrees to fully indemnify and hold harmless the City in all respects as a result of the obtaining of any and all such permits and approvals. Without limiting the foregoing, City agrees to reimburse Contractor, upon City's receipt of adequate proof that Contractor has paid same,the amounts of all permit fees incurred by Contractor in connection with the applications, processing and securing of approvals or permits which are required to be obtained from all governmental authorities which have jurisdiction over any and all aspects of this work, except City permits and fees which shall be waived and except for so much of any fees as to which the City is required to remit to other governmental agencies. 2.6 City's Building Official,or his designated representative,will be the person through whom Contractor must communicate all information pertaining to the Project. 2.7 Contractor shall guarantee the entire Project against poor workmanship and faulty materials for a period of one (1) year after final payment and shall immediately correct any defects which may occur during this period upon notification by the City's Building Official or his designated representative. Contractor waives any and all rights to claim any statute of limitations defense as to any condition that may arise under this guarantee. ARTICLE 3 TERMS AND CONDITIONS 3.1 Contractor shall submit drawings and permit applications no later than thirty(30)days after the Date of Bid Award (sec. 1.3), with this date of submission and application being the Commencement Date. Contractor shall obtain required permits and complete the Project work no later than thirty (30) days after the Commencement Date. 3.2 This Agreement may be terminated by City if Contractor fails to perform the work to City's sole and reasonable approval,after City sends written notice of any deficiency to Contractor and Contractor does not cure such deficiency within seven(7) days from the date of such notice. In such event, the Contractor shall be paid compensation for improvements made toward completion of the Project, if such improvements meet City's sole and reasonable approval,which approval will not be unreasonably withheld. In the event that the Contractor abandons the work specified in this Agreement or causes it to be terminated, Contractor shall indemnify the City against any loss pertaining to its abandonment up to a maximum of the amount to be paid under this Agreement. All finished or unfinished materials, documents and reports prepared by Contractor shall become the property of City and shall be delivered by Contractor to City before payment, if any, is made to Contractor by City. • AGREEMENTairsource service Airconditioner growth management.doc ARTICLE 4 COMPENSATION AND METHOD OF PAYMENT 4.1 Contractor shall submit a Request for Payment for the Total Agreement Amount upon completion of all work,and receipt of all approved Building Department inspections. TOTAL AGREEMENT AMOUNT$44,884.00 Project completion shall be evidenced by a writing to that effect, issued by the City Building Official and given to the City Clerk. The total compensation above may not be exceeded without a written amendment to this Agreement executed by the authorized agents of both of the parties. 4.2 Payment will be made to Contractor at: Karl Geus, Secretary Airsource Service, Inc. 8362 Pines Boulevard, Suite 432 Pembroke Pines, Florida 33024 4.3 The making and acceptance of the work shall constitute a waiver of all claims by the City except for any or all claims arising from the guarantee set forth above, unsettled liens, lawsuits, deficiencies or faulty work appearing within one (1) year after final payment, or from any variations from the requirements of the Specifications for the Project. The acceptance of payment shall constitute a waiver of all claims against City by the Contractor. 4.4 Contractor shall, before final payment is made by City, provide City copies of releases of all liens from any and all subcontractors, materials' providers and the like, who or which supplied or furnished any labor, services or materials that were used in the Project. Contractor shall then furnish the City a "No Lien Affidavit". Final payment shall be made upon submission by the Contractor of evidence satisfactory to the City that all payrolls, material bills and other costs incurred by the Contractor in connection with the work, have been paid in full, and after all guarantees and specifications for products and/or materials incorporated into the project that appear in this Agreement and as otherwise set forth in the specifications have been furnished to and found acceptable by the City. ARTICLE 5 CHANGES IN SCOPE OF WORD 5.1 City or Contractor may request changes that increase, decrease or otherwise modify the Project, as described in this Agreement. These changes may affect the compensation specified above and, if so, they must be described in a written amendment,executed by the authorized agents of both of the parties,prior to any deviation from the terms of this Agreement. In no event will Contractor deviate or permit deviation from the work described in this Agreement or the Specifications without City's advance written consent. 5.2 Contractor shall become familiar with the site and field conditions and shall be responsible for damage caused by contractor, their employees, subcontractors or other workers under their direction and/or contract. Any such damage shall be repaired by contractor at their own expense. AGREEMENTairsource service Airconditioner growth management.doc ARTICLE 6 Is PROTECTION OF CITY'S PROPERTY At all times during the performance of this Agreement, the Contractor shall protect the City's property from all damage whatsoever on account of Contractor's performance of work toward completion of the Project described by this Agreement. ARTICLE 7 INDEMNIFICATION 7.1 The Contractor agrees to indemnify and hold harmless the City and its elected and appointed officers, agents, servants and employees, from and against any and all claims, demands or causes of action whatsoever, and the resulting losses, costs, expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments and decrees, sustained by the City and any third party arising out of, or by reason of, or resulting from the Contractor's work toward completion of the Project, Contractor's reckless acts, or negligent acts, or both and any and all errors or omissions of whatsoever kind up to a maximum amount of the Total Agreement Amount. 7.2 The Contractor agrees to release the City from and against any and all liability and responsibility in connection with the Project work. If Contractor exposes City to liability for any reason arising out of the Project work, Contractor's compensation may be withheld until City can determine the extent of City's exposure and City retains the right to offset any amounts related to such matters against Contractor's compensation, if any. City will notify Contractor in writing when it determines Contractor may have exposed City to any liability and City will provide a reasonably ascertainable date by which resolution of the exposure, offset or both will be determined. ® ARTICLE 8 INSURANCE 8.1 The Contractor shall not commence work under this Agreement until Contractor has obtained all insurance required under section 8.4 of this Article("Coverage")and such Coverage has been approved by the Risk Manager of the City. The Contractor shall not allow any subcontractor to commence work on any subcontract until the subcontractor, as provided in section 14.3, below, and all Coverage required of any subcontractor, have been approved by City. In addition, Contractor shall be responsible for any policy deductibles and self insured retentions. 8.2 Contractor shall file Certificates of Insurance with the City, reflecting evidence of the Coverage. They shall be filed with the City Risk Manager within ten (10) days of the date first above written. These Certificates shall contain a provision that Coverage afforded under these policies will not be canceled until at least thirty (30) days prior written notice has been given to the City. Policies for Coverage shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies' financial ratings must be no less than "A" in the latest edition of the `BEST'S KEY RATING GUIDE", published by A.M. Best Guide. 8.3 Coverage shall be in force until all work required to be performed under the terms of this Agreement is satisfactorily completed as evidenced by the formal acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of this Agreement, then in that event, the Contractor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like Coverage for the balance of the period of the Agreement and any extension of it is in effect. THE CONTRACTOR SHALL NOT PERFORM OR CONTINUE TO WORK PURSUANT TO THIS AGREEMENT UNLESS ALL COVERAGE REMAINS IN FULL FORCE AND EFFECT, SUCH DELAY BEING SUBJECT TO ANY APPLICABLE PROVISIONS DESCRIBED IN THIS AGREEMENT. AGREEMENTairsource service Airconditioner growth management.doc 8.4 REQUIRED INSURANCE COVERAGE. 8.4.1 General Liability Insurance includes products, completed operations and blanket contractual liability with bodily injury limits of not less than$1,000,000.00 per occurrence combined single limit for bodily injury and property damage. City shall be named as an"additional named insured"under the general liability policy including product liability. 8.4.2 Workers' Compensation insurance shall be maintained by Contractor during the life of this Agreement to comply with statutory limits for all employees, and in the case any work is sublet, as otherwise addressed in this Agreement, the Contractor shall require any subcontractors similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. The Contractor and its subcontractors shall maintain during the life of this policy Employers' Liability Insurance. The following limits must be maintained: $500,000.00 with not less than $100,000.00 per occurrence. 8.4.3 Comprehensive Auto Liability insurance with limits not less than $500,000.00 per occurrence for bodily injury and property damage. This coverage shall include owned, hired and non-owned vehicles. The Contractor shall hold the City, its agents and employees, harmless on account of claims for damages to persons,property or premises arising out of the operations to complete the Project. The City reserves the right to require Contractor to provide and pay for any other insurance coverage City deems necessary depending upon the possible exposure to liability. ARTICLE 9 INDEPENDENT CONTRACTOR This Agreement does not create an employee/employer relationship between the parties. Contractor agrees that it is not the City's employee for any purposes, including but not limited to, the application of the Fair .,Labor Standards Act minimum wages' laws and overtime payments,Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the Florida Workers' Compensation Act, and the Florida unemployment insurance law. The Contractor shall retain sole and absolute discretion and exercise its judgment as to the manner and means of carrying out Contractor's activities and responsibilities toward completion of the Project. Administrative procedures applicable to services rendered under this Agreement shall be those of Contractor,which policies of Contractor shall not conflict with City, H.U.D.,or United States policies,rules or regulations relating to the use of Contractor's funds provided for in this Agreement. The Contractor agrees that it is a separate and independent enterprise from the City, that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement shall not be construed as creating any joint employment relationship between the Contractor and the City and the City will not be liable for any obligation incurred by Contractor, including but not limited to unpaid minimum wages,overtime premiums or both. AGREEMENTairsource service Airconditioner growth management.doc ARTICLE 10 PUBLIC CONSTRUCTION BOND At the time of the execution of this Agreement, Contractor shall furnish a Public Construction Bond equal to the amount of the bid, or an Irrevocable Letter of Credit acceptable to City in the amount of one hundred fifty percent (150%) of the bid from Contractor's lending institution which will be considered Bond Coverage for the City (in either case, the guarantee is referred to in this Article 10 as the "Bond"). If a Public Construction Bond is submitted, it will be in the form prescribed by Florida law (a copy of such Bond is attached to this Agreement, identified as Exhibit"B"and incorporated by this reference). Any authorized Bond shall guarantee to the City the completion and performance of the work covered in the Agreement. The Bond shall at all times be valid and in force to cover the work being performed. The Bond shall be executed by a Surety Company approved by the U.S. Treasury Department, licensed to do business in the State of Florida, and having a registered agent in Broward County (the "Surety") or, if an Irrevocable Letter of Credit is supplied, it must first be reviewed and approved in writing as acceptable to City in all respects, including the identity and location of the issuing bank, by the City's Chief Financial Officer,which approval will not be unreasonably withheld. 10.1 10.2 The Contractor agrees to keep any such Bond, or a replacement of it, in full force and effect at all times during the course of performance of this Agreement. In addition to the foregoing requirements, such Bond shall contain provisions, whether by attaching endorsements or supplemental agreements, guaranteeing to the City the completion of the work described in this Agreement. Contractor may comply with the requirements of this provision by causing the Bond to specifically name the CITY OF DANIA BEACH as one of the parties to whom the protection afforded by the Bond is extended or as an alternative, may furnish the City with a separate Bond meeting the same criteria provided above. 10.3 Contractor may elect to be paid in full up[on completion of the work and acceptance by the Building Official in lieu of the Bonding/Letter of Credit requirement described in sec. 10.1. The retainage as described in sec 4.2 will still be withheld and disbursed as described. ARTICLE 11 DEFAULT OF AGREEMENT AND REMEDIES 11.1 Liquidated Damages. It is mutually agreed between the parties that time is of the essence of this Agreement, and in the event the Project is not completed within the time and in the manner specified in this Agreement, it is agreed that from the compensation otherwise to be paid to the Contractor,the City may retain the sum of Two Hundred ($200.00) Dollars per day for each day thereafter, Sundays and holidays included, that the work remains uncompleted and the City is denied full benefit of completion of the Project, which sum City and Contractor agree represents the damages the City will have sustained per day for the failure of the Contractor to complete the Project within the time stipulated. The parties agree that this sum is not a penalty. 11.2 Remedies in Default. In case of any default by Contractor, the City, through City's Building Official or his designated representative, shall notify the Contractor, in writing, of such default and direct Contractor to comply with all provisions of the Agreement. A copy of such written notice shall be mailed to the Surety on the Bond, or the lending institution named in the Irrevocable Letter of Credit(the "Bank"), whichever is applicable. If Contractor does not cure such default within seven(7)days of the date after notice was sent by City, City may declare a default of this Agreement and will notify the Contractor and the Surety or Bank of such declaration of default in writing and terminate the Agreement. AGREEMENTairsource service Airconditioner growth management.doc 11.2.1 Within ten(10) days of such declaration of default, the Surety on the Bond shall, at its own cost and expense, rectify or cause to be rectified the default and also contract with a replacement contractor to be approved by City. Surety's replacement Contractor will assume the work of Contractor and complete performance of the work of the Project under the Agreement within thirty (30) days of City's approval of Surety's replacement Contractor. The Surety shall receive payment equal to what would have been paid the Contractor had the Contractor continued to perform the work under the Agreement, less any compensation paid to Contractor by City and less all sums due the City for any damages suffered or any expenses incurred, or both, by reason of Contractor's default. Alternatively, if applicable, City shall notify Bank that the Irrevocable Letter of Credit is required to be honored and payment immediately made to City. 11.2.2 If such Surety or Bank fails to perform any of its obligations as described above,the City may complete the Project, or any part of it, either by day labor or re-letting a contract("Default Contract") for the same, and procure the equipment and the facilities necessary for the completion of the Default Contract, and charge the cost of same to the Contractor,the Surety,or both,together with the costs incident to such default. 11.2.3 In the event the City completes the Default Contract at a lesser cost than would have been payable to the Contractor under this Agreement, if the same had been fulfilled by Contractor, City shall retain such difference. Should such cost to the City be greater,then the Contractor,the Surety, or both shall pay the amount of such excess to the City. ARTICLE 1.2 BANKRUPTCY It is agreed that if the Contractor is adjudged bankrupt, either voluntarily or involuntarily, then this Agreement shall terminate effective on the date and at the time the bankruptcy petition is filed and Contractor will automatically be in default of this Agreement and the provisions of Article 11 will be enforced at City's discretion. ARTICLE 13 DISPUTE RESOLUTION 13.1 Venue; Fees. All claims, counterclaims, disputes and other matters in question between City and Contractor arising out of, relating to or pertaining to this Agreement, or the breach of it, or the services of it, or the standard of performance required in it, shall be addressed by resort to non-binding mediation as authorized under the laws and rules of Florida; provided, however, that in the event of any dispute between the parties, the parties agree to first negotiate with each other for a resolution of the matter or matters in dispute and, upon failure of such negotiations to resolve the dispute,the parties shall resort to mediation. If mediation is unsuccessful, any such matter may be determined by litigation in a court of competent jurisdiction in Broward County, Florida, or the Federal District Court of the Southern District of Florida and appropriate appellate courts for such venue and jurisdiction. In any litigation,the parties agree to each waive any trial by jury of any and all issues. In the event of any litigation which arises out of, pertains to, or relates to this Agreement, or the breach of it, or the standard of performance required in it, the prevailing party shall be entitled to recover reasonable attorneys' fees from the non- prevailing party, subject to the limits of this paragraph. Where the prevailing party is awarded compensatory damages from the non-prevailing party, the amount of attorneys' fees shall not exceed the amount of compensatory damages. If no compensatory damages are awarded, the prevailing party is entitled to reasonable attorneys' fees, which entitlement and award shall not exceed the total amount payable as Contractor's compensation under this Agreement. 13.2 Operations During Dispute. 13.2.1 In the event that a dispute, if any, arises between the City and the Contractor relating to this Agreement,or its performance or compensation,the Contractor agrees to continue to render service in full compliance with all terms and conditions of this Agreement as required by the City. 0 AGREEMENTairsource service Airconditioner growth management.doc 13.2.2 Notwithstanding any other provisions in this Agreement, whenever any service provided by the Contractor fails to meet City's reasonable approval, the City will have the right to terminate the Agreement seven(7)days after the date when the written notice was sent by City of the deficiency,if Contractor has not cured such deficiency within that time. ARTICLE 14 MISCELLANEOUS 14.1 Legal Representation. It is acknowledged that each party to this Agreement had the opportunity to be represented by counsel in the preparation of this Agreement, and accordingly, the rule that a contract shall be interpreted strictly against the party preparing same shall not apply to this Agreement due to the joint contributions of both parties. 14.2 Records. Contractor shall keep such records and accounts and require any and all subcontractors to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement, and any expenses for which Contractor may attempt to claim reimbursement. Such books and records will be available at all reasonable times for examination and audit by City and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by City of any fees or expenses based upon such entries. 14.3 Assignments, Subcontracts and Amendments. This Agreement, and any interests in it, shall not in whole or in part be assigned, subcontracted, transferred in any way or otherwise encumbered, under any circumstances, by Contractor without the prior written consent of City. For purposes of this Agreement, any change of ownership of or controlling interest in Contractor shall constitute an assignment which requires City approval. Violation of the terns of this paragraph shall constitute a breach of this Agreement by Contractor and City may, in its discretion, cancel this Agreement and all rights of Contractor under this Agreement will terminate. It is further agreed that no modification, amendment or alteration of the terms or conditions contained in this Agreement shall be effective unless contained in a written document executed by the authorized agents of the parties. 14.4 No Contingent Fees. Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Contractor any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this provision, the City shall have the right to terminate the Agreement without liability and, in its discretion, to deduct from the Agreement price, or otherwise recover the full amount of such fee, commission,percentage,gift or consideration. 14.5 Notice. Whenever any party desires to give notice to the other party, it must be given by written notice, sent by certified United States mail, with return receipt requested, addressed to the party for whom it is intended. The places for giving of notice shall remain as set forth below until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the Contractor and the City designate the following as the respective persons and places for giving of notice: City: Kenneth Koch,Building Official City of Dania Beach 100 West Dania Beach Boulevard Dania Beach,Florida 33004 • AGREEMENTairsource service Airconditioner growth management.doc Copy to: Thomas J. Ansbro,Esq. City Attorney Weiss, Serota,Helfman,Pastoria&Guedes 1132 SE 2 Ave. Fort Lauderdale,Florida 33316 Contractor: Karl Geus, Secretary Airsource Service, Inc. 8362 Pines Boulevard, Suite 432 Pembroke Pines, Florida 33024 14.6 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and is authorized to bind and obligate such party with respect to all provisions contained in this Agreement. 14.7 Headings. Headings in this Agreement are for the convenience of reference only and shall not be considered in any interpretation of this Agreement. 14.8 Exhibits. Each Exhibit referred to in this Agreement forms an essential part of this Agreement. The exhibits, if not physically attached, are treated as parts of this Agreement and are incorporated in it by this reference. 14.9 Severability. If any provision of this Agreement or application of it to any person or situation shall to any extent be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable,shall not be affected, and shall continue in full force and effect, and shall be enforced to the fullest extent permitted by law. 14.10 Governing Law. This Agreement shall be governed by the laws of the State of Florida with venue lying in Broward County,Florida. 14.11 Extent of Agreement. This Agreement represents the entire and integrated agreement between the City and the Contractor and supersedes all prior negotiations, representations or agreements, either written or oral. 14.12 Waiver. Failure of the City to insist upon strict performance of any provision or condition of this Agreement, or to enforce any right contained in it, shall not be construed as a waiver or relinquishment for the future of any such provision, condition or right,but the same shall remain in full force and effect. 14.13 Conflict. In the event there is a conflict between any of the terms in any of the documents contained in any Exhibit to this Agreement and any terms of this Agreement, the terms of this Agreement shall prevail. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. • AGREEMENTairsource service Airconditioner growth management.doc CITY: CITY OF DANIA BEACH A Florida Municipal Corporation ATTEST: SHERYL CHAPMAN, ACTING CITY CLERK C.K. MCELYEA, MAYOR APPROVED FOR FORM AND CORRECTNESS: MICHAEL SMITH, CITY MANAGER BY: THOMAS J. ANSBRO, CITY ATTORNEY CONTRACTOR: COMPANY NAME CORPORATE SEAL: By: • (IF APPLICABLE) SIGNATURE PRINT NAME TITLE STATE OF FLORIDA COUNTY OF BROWARD BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments,personally appeared , as , and , as , respectively, of Contractor, a Florida and acknowledged execution of the foregoing Agreement for the use and purposes mentioned in it and that the instrument is the act and deed of the Contractor. IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on 12000. Notary Public, State of Florida at Large My Commission Expires: AGREEMENTairsource service Airconditioner growth management.doc CITY OF DANIA BEACH BID SUBMITTAL FOR AIR CONDITIONING RENOVATION GROWTH MANAGEMENT OFFICES CITY ADMINISTRATION CENTER TO: City Commission hh ' iWZ WSWF E, INC 8362 PINES BLVD., SUITE 432 PEMBROKE PINES, FL 33024 proposes to remove and replace the air conditioning systems as described in the plans and specifications by Mitchell and Associates for this amount: f},v C� /4A)C�e xj c-1 TOTAL BID $ 441 q 8 4 o ivy NOTE: BID FORM MUST BE SIGNED WITH THE FIRM'S NAME,AND BY AN OFFICER OF THE COMPANY OR EMPLOYEE HAVING THE AUTHORITY TO BIND THE COMPANY OR FIRM BY SIGNATURE. i Submitted this day of LI(") v e m be r 12000. �I AIRSOURCE SERVICE INC Company Name: 8392 ®s E2 121 „M Al PITE 482 PEMBROKE PINES, FL 33024 Address: Telephone: Printed na a of company representative Signature otzompany representative Title Sworn to and subscribed before me this U day of IV h':E P �1 f Y- 1999,by <A aG C ho r uS ,who is(personally known or showing identification). ad-(did id not)take an o Notary Public,State of Florida,County ofl L/ RICl�ARD W�p FLA�A ARY P�� N A CC63 V N COM No. Y 29 My Co ON 1;XP. ®Il /® EXHIBIT"B" PUBLIC CONSTRUCTION BOND BY THIS BOND, We, as Principal and , a corporation, as Surety, are bound to THE CITY OF DANIA BEACH, FLORIDA, herein called Owner, in the sum of Dollars ($ ), for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Principal: 1. Performs the contract dated , 2000, between Principal and Owner pertaining to , the contract being made a part of this bond by reference, at the times and in the manner prescribed in the contract;and 2. Promptly makes payments to all claimants, as defined in §255.05(1), Florida Statutes, supplying Principal with labor, materials or supplies, used directly or indirectly by Principal for the prosecution of the work provided for in the contract;and 3. Pays Owner all losses, damages, expenses, costs and attorney's fees, including appellate proceedings, that Owner sustains because of a default by Principal under the contract, including, but not limited to, all losses, damages, expenses, costs and attorney's fees, including appellate proceedings that Owner sustains as a result of Principal's delayed completion of the contract(i.e., liquidated or actual damages for delayed completion), failure to provide, or breach of any warranties or guarantees required by or given under the contract, failure to provide accurate as-built drawings,breach of the indemnification clauses in the contract,failure to maintain continuously the insurance requirement required by the contract, failure to pay all royalties or license fees or failure to provide for safety of persons and property;and 4. Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract,then this bond is void;otherwise it remains in full force. Any changes in or under the contract documents, compliance or noncompliance with any formalities connected with the contract or to the contract, or Principal's allegation that its performance under the contract was prevented or frustrated by the Owner or that Owner breached the contract, the changes does not affect Surety's obligation under this bond. DATED ON 12000. (Name of Principal) By: (As Attorney in Fact) (Name of Surety) Air Conditioning Specs.doc 4. AGENDA REQUEST FORM CITY OF DANIA BEACH AGENDA ITEM NO. 1. DATE OF COMMISSION MEETING: 11/28/00 2. DESCRIPTION OF AGENDA ITEM: BID AWARD 3. COMMISSION ACTION BEING REQUESTED: Adopt Resolution or Ordinance E] Expenditure Award Bid1RFP E] Presentation [] General approval of item E] Continued from meeting E] Other(please explain) F] 4. SUMMARY EXPLANATION & BACKGROUND: Replacement of air conditioning system(s) in Growth Management Department, City Hall building. 5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST): Contract document,contract, bid form submitted by Airsource Services, Inc. 6. FOR PURCHASING REQUESTS ONLY: Dept: —Amount:$44,884.00 7. Fund: -GENERAL: WATER: ❑ SEWER: F] STORMWATER: F1 Account name: Building Maintainance Account#: Finance Director Approval: —Date: Submitted by: Kenneth H. Koch, Building Official Date 11120/2000 Growth Management Department City Manager Date Memorandum To: Michael Smith, City Manager From: Ken Koch, Building Official Date: 11/20/00 Re: Bid Award, Air Conditioning Replacement, Growth Management Offices On November 20, bids were opened for this project. During the request for bids, we had six interested parties. Of the six, only one responded.The sole bidder is Airsource Service, Inc. I have checked into their references, and find the firm to be qualified to perform the work involved. The bid that they submitted, $44,884.00, is within the budgeted amount as was previously estimated. As this is the second time that we have solicited bids for this work, and there was no response the first time, I recommend that we award this work to this firm, and move forward with the renovations. * '� A� � • INVITATION TO BID CITY OF DANIA BEACH, FLORIDA NOTICE IS HEREBY GIVEN THAT THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, IS SEEKING SEALED BIDS FOR: AIR CONDITIONING RENOVATION GROWTH MANAGEMENT OFFICES CITY ADMINISTRATION CENTER LOCATED AT 100 WEST DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004. PLANS AND SPECIFICATIONS MAY BE OBTAINED FROM THE OFFICE OF THE ADMINISTRATIVE SERVICES DIRECTOR, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FLORIDA 33004, OR BY CALLING (954) 924-3607. FOR ADDITIONAL INFORMATION REGARDING THE PROJECT, PLEASE CONTACT KEN KOCH, BUILDING OFFICIAL, AT (954) 924-3650. • A PRE-BID DISCUSSION WILL BEHELD IN THE CONFERENCE ROOM IN THE ADMINISTRATION CENTER, 100 W. DANIA BEACH BOULEVARD, ON MONDAY, NOVEMBER 13, 2000, AT 1:00 P.M. BIDS WILL BE ACCEPTED UNTIL 3:15 P.M. ON MONDAY, NOVEMBER 20, 2000, IN THE OFFICE OF THE DEPUTY CITY CLERK, ADMINISTRATION BUILDING, 100 W. DANIA BEACH BLVD., DANIA BEACH, FL 33004, AND WILL BE PUBLICLY OPENED AT 3:30 P-M. IN THE CITY'S CONFERENCE ROOM. ENVELOPES MUST BE SEALED AND PLAINLY MARKED: "BID FOR AIR CONDITIONING RENOVATION -GROWTH MANAGEMENT OFFICES" BID PACKAGES MUST CONSIST OF COMPLETED PROPOSAL, REFERENCE SHEET, AND EITHER A BUSINESS CARD OR LETTERHEAD WITH COMPANY NAME, ADDRESS, CONTACT PERSON AND PHONE NUMBER. THE CITY OF DANIA BEACH RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY AND ALL INFORMALITIES OR IRREGULARITIES, AND OR REJECT ALL OR ANY PART OF ANY BID AS IT MAY DEEM TO BE IN THE BEST INTEREST OF THE CITIZENS OF THE CITY OF DANIA BEACH. THE CITY OF DANIA BEACH ENCOURAGES PARTICIPATION BY SDBE FIRMS. //CHARLENE JOHNSON DEPUTY CITY CLERK City of Dania Beach Fire Rescue Bureau of Fire Prevention 100 West Dania Beach Blvd. Dania Beach, FL 33004 (954) 924-3658 (954) 922-2687 FAX 11/14/00 Addendum to the HVAC Installation: A). Delete Note 1 B). Replace with section below: All new fire alarm devices shall be U.L. or F.M. Listed and installed in accordance with NFPA 72 National Fire Alarm Code, 1993 Edition, and NFPA 90A Installation of Air Conditioning and Ventilating Systems, 1993 Edition. C). Modify Note 3 to read as follows: Contractor will provide a compatible fire alarm sub-panel and power supply to ® accommodate all new detection devices. All new devices shall be installed and connected to sub-panel in accordance with N.F.P.A. 72, 1993 Edition and Note 1 above. D). Ad additional note as follows: Owner shall assume responsibility for interconnection of new sub-panel to existing F.A.C.P.