HomeMy WebLinkAboutR-2000-209 RESOLUTION NO. 2000-209
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER TO APPLY TO THE BROWARD BEAUTIFUL 2000/2001 STATE
THOROUGHFARE BEAUTIFICATION GRANT PROGRAM IN THE APPROXIMATE
AMOUNT OF $60,000.00 FOR LANDSCAPING AND BEAUTIFICATION
IMPROVEMENTS OF DANIA BEACH BOULEVARD FROM FEDERAL HIGHWAY
TO FRONTON BOULEVARD; AUTHORIZING THE CITY MANAGER TO COMMIT
MATCHING FUNDS, THROUGH CASH AND IN-KIND SERVICES, IN THE
APPROXIMATE AMOUNT OF $60,000.00 IN ACCORDANCE WITH THE GRANT
PROGRAM; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE
SAID APPLICATION; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA.
Section 1. That that certain application to the Broward Beautiful Grant Program for an amount
of$60,000.00 covering landscaping and beautification of Dania Beach Boulevard from Federal Highway
to Fronton Boulevard; a copy of which is attached and made a part of this resolution as Exhibit "A", is
approved and the appropriate City Officials are authorized to execute it.
Section 2. That the city manager is hereby authorized to commit matching funds in the
approximate amount of$60,000.00 in accordance with the Broward Beautiful Grant Program, such
0 matching funds to be appropriated from the Public Works Department Budget,
Section 3. That all resolutions or parts of resolutions in conflict with this resolution are hereby
repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon its passage
and adoption.
PASSED AND ADOPTED THIS 191h DAY OF DECEMBER, 2000.
MAYOR—COMMISSONER
ATTEST: ROLL CALL:
MAYOR MCELYEA- YES
O Xa
VICE-MAYOR BERTINO-YES
y1 � COMMISSIONER CALI-YES
SHERYL C APMAN COMMISSIONER ETLING- OUT THE ROOM
ACTING CITY CLERK COMMISSIONER MIKES-YES
APPROVED AS TO FORM A D CORRECTNESS:
By: q" � , /I d - —
CITY)ATTORNEY'
v 1 RESOLUTION NO. 2000-209
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B ROWARQ
BEAUTIFUL
September 15, 2000
Broward Beautiful (BB) is pleased to announce the 2000/2001 State Thoroughfare Beautification Grant Program. The
Metropolitan Planning Organization (MPO)and the Florida Department of Transportation (FDOT) has designated BB as
program coordinator to facilitate and administer the grant application process_ We are soliciting applications at this time for
$300,000 made available by FDOT. The enclosed application package has been developed in order to solicit, review, and
recommend projects for grant funding to the FDOT.
These grants are available to municipalities only, and only for use within state-owned right-of-way. Work is to be
performed by the applicant City. Prior to applying, please read attached application carefully for other requirements.
oroward Beautiful is seeking applications from municipalities and public agencies with Broward County interested in applying
for matching funds to implement roadway beautification projects. If you are considering a project which meets the evaluation
criteria and requirements herein, please complete and submit five(5)copies of the completed"Application Form" including
supplemental documents, to be received by 4:00 p.m. on December 1 2000 (Late and faxed applications will be
ineligible.) Broward Beautiful reserves the right to request additional Information.
Mail to:
Broward Beautiful
218 S.W. 1st Avenue
Ft. Lauderdale, FL 33301
After careful review of the entire application package, potential applicants are encouraged to bring their questions to a Pre-
Application Informational Meeting to be held at 1:30pm on October 11,2000. BB will hold the meeting in the Cypress Room
of the Broward County Department of Natural Resource Protection located at 218 S.W_ 1 st Avenue, Ft. Lauderdale_ Please
note that the meeting is not mandatory and in noway affects applicant's project evaluation. Technical questions concerning
the grant may be addressed by calling Carl Higgins, FDOT, 777-4219.
Sincerely,
;L_
Neil Sterling Phil Matson Lois Schmatz
Chair Chair, DOT Grant Committee Director
Broward Beautiful Advisory Board Broward Beautiful Advisory Board Broward Beautiful Advisory Board
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B R 0 W A R D
BEAUTIFUL
Instructions to Applicants
STATE THOROUGHFARE BEAUTIFICATION GRANT
prepared by
Broward Beautiful Grants Advisory Committee
1. BROWARD BEAUTIFUL
Broward Beautiful, formed in 1993, is a county-wide public service organization appointed by the Broward County Board of
County Commissioners dedicated to beautification and litter control. Broward Beautiful has one major goal-to use proven
techniques to improve the appearance and quality of life of the community.
Broward Beautiful relies on partnerships of business and industry,government agencies and civic and neighborhood groups
to bring practical solutions to community aesthetic and solid waste problems_ This program will make Broward County a
cleaner community, prouder, and more self-reliant.
GRAFT INFORMATION ARID REQUIREMENTS:
SOURCES OF FUNDING
Broward Beautiful was successful in facilitating the budgeting of a new funding source through the MPO (Metropolitan
Planning Organization) to assist in the beautification of state thoroughfares throughout Broward County. These funds will
be available only upon distribution of funds by FDOT.
GRANT PURPOSE
Matching grants are available for thoroughfare landscape beautification projects on designated state thoroughfares in Broward
County as follows:
• State MPO grants: only available for landscape improvement projects(or portions of projects) on state thoroughfares
failing entirely within the state right-of-way, even such roads traversing municipalities. NOTE_, A series of questions within
the application and verification with FDOT(Florida Department of Transportation) will determine project eligibility for MPO
funds-
WHO MAY APPLY
Potential applicants are limited to Broward County, municipalities and public agencies within Broward County.
GRANT AMOUNTS
The maximum amount requested may not exceed$100,000; however, conservative requests may receive more favorable
consideration. The total amount of grant funds available for this grant cycle is$300,000.
ELIGIBLE/INELIGIBLE COSTS
All materials, labor, and establishment period maintenance costs (up to 6 months) itemized as a BB grant request or as-
applicant's match (whether provided as in-kind services/materials or provided using other allowable grant sources or paid
cash by applicant) must be costs related to"softscape" landscape items such as vegetation, supportive irrigation, mulch,
ackfill soil, top soil, fertilizer, tree-staking, etc-
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•
The applicant's matching funds may be used far sidewalk removal,tree grates and expenses directly related to the installation
of trees in existing sidewalks, if permitted by the regulatory authority that has jurisdiction_ Projects including such installations
must include written authorization from such regulatory authority in application package.
Grant funds cannot be used for other types of demolition or construction of"hardscape" items such as sidewalks, pavers,
curbs, fences, walls, fountains, signage, etc. "Handscape" items may be shown on applicant's construction documents only
if clearly distinguished on plans and in budgets(not to be included as a part of grant request).
Costs for design, permits, construction administration, and continuing annual maintenance are not eligible for grant requests
or applicant's match.
GRANT MATCHICOST SHARING
This grant requires a minimum 50% match by applicant. Favorable consideration is given in the evaluation process to
applicants providing a match in excess of 50%. The following items qualify as allowable grant matches:
• The use of in-kind services, including donated materials and labor, may be applied toward applicant's match.
• Tree grates(and necessary related sidewalk cutting and removal)are permitted as a matching project cost.
MAINTENANCE
Applicant must provide (or arrange for another entity to provide) a commitment for the perpetual care of installed projects
Wring and after the contractor's warranty period.
SCHEDULE
Grant applications are due as noted on the enclosed cover letter. After the review process is completed by the BB Grants
Advisory Committee their recommendations will be presented to the BB Board of Directors. All applicants will be notified of
approval status immediately afterward by BB. Applicants selected to receive grant funds will then be contacted by the
appropriate granting agency and required to enter into a reimbursable Grant Agreement directly with the Florida Department
of Transportation_
PAYMENT OF GRANT FUNDS
Grant funds are paid on a reimbursable basis after project installation. Projects installed (or portion thereof) prior to written
authorization from the granting agency will be ineligible for reimbursement.
Project monitoring may include periodic inspections and a post-audit by granting agency_Following certification of acceptance
by the granting agency, care and maintenance of the project will be monitored.
4. APPLICATION INSTRUCTIONS AND REQUiREMENTS:
a. Please complete all items in this application form following specific instructions carefully. All attached typed pages must
be 8 %" x 11" ; attached sketches, plans, and maps must be no larger than 24" x 36" and at an appropriate scale with
appropriate legends. Plans reduced to a legible scale are acceptable.Place the five page application form at the beginning
of each application package, preceding other exhibits. The cover of each application package must identify,
1) Thoroughfare Name
2) State R/W
3) Contact name and phone numbers of Project Applicant and of Landscape Architect
• 4) Submission Due Date
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b. Submitted landscape planting plans must be 100% complete with revisions allowed after the award of the grant relatec
to either. (1) project re-phasing resulting from receipt of fewer grant dollars than requested, or (2) changes in design
required by Broward County or the Florida Department of Transportation during the permitting process_ Such revisions
must be prepared by the applicant's landscape architect and agreed to by the granting agency before Grant Agreements
are formally executed.
c. Submission of irrigation plans are not a requirement with grant applications. However, landscape plans must note a
guarantee that 100% irrigation will be provided by the applicant via an underground irrigation system, unless planting
concept uses a totally xeric(drought tolerant) plant palette, resistant to auto emissions and uses backfill of native soils
and mulch. Submission of irrigation plans with application package.is encouraged (although not required) to show the
project's readiness to move forward and therefore improve its chances for recommendation. Irrigation plans will be
required by permitting agencies if non-xeric planting is proposed. Since"xeriscape"design groups plants by the level of
water needed, many plants utilized in a `xeriscape" theme are not totally drought tolerant, so require some irrigation_
Totally xeric(drought tolerant)plantings are difficult to sustain in highly trafficked urban streetscapes and will be carefully
evaluated.
e. A landscape architect registered in the state of Florida and experienced in roadway planting and streetscape standards
is required to prepare and seal construction documents including plans,specifications and budgets to be submitted as part
of the application package and later utilized for permits.
f. Minimum requirement for plant stock is Florida Grade No. 1 or better and must be so specified on plans, as per
Department of Plant Industries Grades& Standards(most current edition).
g. All plant species must be rated no greater than"slightly susceptible"to contagious diseases(such as lethal yellowing) by
current accepted industry research literature.
Applicant must document authorization to plant and maintain the project if the project is property owned or controlled by
an entity other than the applicant_ Obviously, such authorization would be conceptual in nature, pending the satisfaction
of FDOT's, BC's or other entity's permit requirements. Such authorization letters can be obtained from:
Mr_ Carl Higgins, Landscape Architect
FL Dept. of Transportation
3400 West Commercial Boulevard
Ft. Lauderdale, FL 33309
(954) 777-4219
i. Clearly show public right-of-ways, easements, and private lands on attached plans. If any improvements will be installed
on private property, clearly show name of owner for each private parcel on plans. Neither grant monies nor matching
funds can be used for improvements to private property.
j. Refer to the application form for the required number and contents of application packages to be submitted.
5. EVALUATION CRITERIA:
A summary of evaluation criteria is provided on the attached"Evaluation Form". Please refer to detailed requirements and
criteria listed above and within the application form.
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Application Form
STATE THOROUGHFARE BEAUTIFICATION GRANT
for review and recommendation by
Broward Beautiful Grants Advisory Committee
IL APPLICATION INFORMATION
A. Name of Applicant:_ City of Dania Beach
B. Federal Employer Identification (F.E.I.) Number of Applicant: 59-6000-302
C. Type of Organization: (County or Municipality) Municipality: City of Dania Beach
D. Name and Title of Applicant's Contact Person: Jason Nunennaker, Asst. City Manager
Address: 100 W. Dania Beach Boulevard Dania Beach Florida
Zip: 33004 Telephone: (954) 924-3609 Fax:(954) 921-2604
As the duly authorized representative of the applicant, I hereby certify that all parts of the application
package have been read and understood, that all application requirements have been met, that all
information submitted herein is true and correct and represents the desire and intent of the applicant to
install and maintain the proposed project according to the plans, specifications, and costs attached
herein. If successful in obtaining a grant, I further agree to provide Broward Beautiful with the
following prior to any request for reimbursement from granting agency:
1. Five (5) color slides (various views) of the existing site before landscaping installation, labeled
with the project thoroughfare name and view orientation (to be provided in a transparent plastic
archival slide storage holder).
2. Five (5) color slides (various views) of the installed landscape project, labeled with the project
thoroughfare name and view orientation (to be provided in a transparent plastic archival slide
storage holder).
3. A brief close-out report within 30 days of completion of project installation.
Name of Authorized Executive Officer of Applicant: Bud Palm
Title: Utilities/Public Works Director Telephone: (954) 924-3622
Address: 100 W. Dania Beach Boulevard
® Signature: Date: 12/31/00
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II. PROJECT INFORMATION
A. Thoroughfare name/project name(State Road#if applicable)_ Dania Beach Boulevard
s
B. Project location,boundaries, phase (if appropriate) and general description: Dania Beach Boulevard from
Federal 1-h V_hway East to-Fronton Boulevard
C. Site Acreage of Project: N/A
D. Linear feet of right-of-way to be landscaped along centerline of right-of-way: 1,682 lineal feet
E. Identify the entities which own or control the project site if other than applicant (Documentation from each
entity authorizing applicant to plant and maintain the project must be attached):
FDOT right-of-way
F. List the following as they pertain to Project's Consultant Landscape Architect of record:
Name of Landscape Architect: Tammy D. Cook
Name of Firm or Agency. (if applicable) Calvin, Giordano & Associates Inc.
Address: 1800 Eller Drive Suite 600 Ft. Lauderdale FL 33316
Phone: (954) 921-7781 Fax: ( 954 ) 921-8807
. Florida Professional Registration Number: LA-000 1328
G. List the following as they pertain to Applicant's designated representative who will be supervising the
installation planting and 6 month maintenance establishment period:
Representative's Name: Leo Williams Title: Superintendent of Public Works &Utilities
Name of Firm or Agency: City of Dania Beach
Address: 100 W. Dania Beach Boulevard
Phone: ( 954) 924-3743 Fax: (954) 923-1109
H. List the following as they pertain to the entity who will commit to the perpetual care and maintenance of
the beautification project during and/or after the installing contractor's warranty period:
Entity Name: City of Dania Beach
Contact Name: Leo Williams Title: Superintendent of Public Works/Uti]ities
Address: 100 W. Dania Beach Boulevard
Phone: (954) 924-3743 Fax: (954) 923-1109
Name of Authorized Representative: Bud Palm Title: Utilities/Public Works Director
Signature of Authorized Representative:
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.l Submit five (5) complete application packages, each to include the following:
(1) Completed and signed five page application form.
(2) Five(5)color photographs(not color photo copies)of existing site conditions to be mounted on 8 A"x 11" sheets
Photos to be clearly labeled with project thoroughfare name and view orientation-
(3) Detailed documents(planting plan, planting list,quantities, and specifications). Site factors which influence long
term survivability and safety should be shown on plan: overhead and underground utilities, curbs, sidewalks
signage, outdoor advertising, R/W's, easements, driveways, turn lanes, traffic visibility sight lines, clear zones
etc., as per current FOOT Index 546& 700_
(4) Directional arrow, measurement scale, and vicinity sketch must be included on plans. Plans must be folded wher
submitted if under ten (10)sheets. Plans may be reduced if legible.
(5) Detailed annual maintenance plan and budget to ensure applicant understands maintenance commitment (noi
eligible for grant or use as match)_
(6) Brief written description of how the project benefits the public, environment, and meets the qualification criteria.
(7) Demonstrate public and/or private support of the project by including a maximum of five (5) of the following:
written endorsements, resolutions, financial donations, etc. Endorsements must be written and included in
application package. Individually received letters and telephone calls will not be considered-
K. Submit a"Supplemental Detailed Budget"in addition to,and utilizing the outline of the following"Summary
of Project Costs"chart on page 8 of the application form to be completed by the applicant_ The"Supplemental
• Detailed Budget"shall explain costs for installation, materials, labor, and costs for follow-up maintenance during the
first six(6)month establishment period. All cost estimates must be explained, being as specific as possible, showing
specifications for size, etc. installation, quantities, unit costs of materials, unit costs to install, and total cost for each
item. Cost totals must clearly relate to the"Summary of Project Costs"chart. Identify if costs are wholesale or retail,
or in-kind/volunteer/donated materials and labor. Only include costs eligible for requested grant funds and items
eligible toward applicant's match. Identify all funding sources.
•
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SUMMARY OF PROJECT COSTS:
(rounded to the nearest dollar figure)
50% Maximum of 50%Minimum of Total Project Costs
Total Project Costs
A 13 C
F� BB Grant Requested Applicants Match" Other Match*
,
Summary of Eligible Grant Project Casts Grants Donations etc. �
to be paid for by the grany. 1
1. Vegetation Materials $
(trees, shrubs, groundcover)
2_ Installation: Labor&Planting Materials $
(mulch, top soil, backrill, stakes, etc.)
3. Irrigation System $
(labor&materials)
4. Water by truck during installation $
(labor&materials)
5.Authorized Sidewalk Cuts $
Total Eligible Grant Costs: (Column A) $
Summary of thatching Project Costs
7 1. Vegetation Materials
(trees, shrubs, groundcover) $ $
2. Installation: Labor& Planting Materials $ $
(mulch, top soil, backfill, stakes)
3. Irrigation system $ $
(labor&materials)
4. Water by truck during installation $ $
(labor&materials)
5.6 month Establishment Period Maintenance $ $
including truck watering (labor&materials)
6. Tree Grates $ $
7. Other(identify) $ $
Columns B+C Subtotals $ $
Total Matching Funds: $
(Add Columns B+C)
Total Project Cost
If a project is to be phased, clearly delineate phases by number and area on the plans. Only phases to be installed using this
ear's grant cycle funding and match require a detailed cost estimate which should correlate to the"Summary of Project Costs"
own in the chart above.
Define sources& timing of availability of all matching funds(by attachment).
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EVALUATION CRITERIA
Applications may be evaluated according to (but not limited to) the following criteria.
1. Appropriateness of design for the location.
2. Use of desirable native, hybrid native, or naturalized plant materials, including wildflowers in appropriate
locations.
3. Irrigation requirements matched to plant needs (water conservation should be emphasized).
4. Emphasis on low maintenance requirements.
5. Aesthetic value.
6. Contribution to noise abatement, visual screening, and/or the correction of other environmental problems.
40- Evidence of local government and community support.
8. Use of imaginative design concepts.
9. Contribution to an area-wide or regional beautification plan.
10. Cost effectiveness.
11. Feasibility of installation and maintenance.
12. Exceeds local match
13. Compliance with and promotion of Broward Beautiful and it's theme of"Paths of Sunshine", using the colors
yellow, orange and red.
14. Readily visible to large numbers of people_
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