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Home My WebLink About2007-01-22 Police & Fire Pension Board Minutes 611Y dL6P-K FEB 2 0 2007 City of Dania Beach Police and Fire Fighters Retirement System 113 S.W. 1 Street Dania Beach, Florida 33004 Phone: (954) 921-0404 Fax: (954) 921-1403 E-mail: PFPENS@bellsouth.net Page 1 of 3 MINUTES JANUARY 22, 2007 REGULAR MEETING I. CALL TO ORDER MOTION: by Beulah Lair to call the meeting to order. SECOND: Commissioner Anne Castro PASSE® UNANIMOUSLY Meeting began 7:38 PM MEMBERS PRESENT: MEMBERS ASSENT: Chairman Larry Rogers Vice Chairman Vince Marlin Secretary Beulah Lair John Williamson Wardell Lee John Williamson Butch Bolton Ted Spongross Carolyn Jones Commissioner Anne Castro ALSO PRESENT: Attorney Ken Harrison - Sugarman &Susskind, PA Steven Gordon — Steven I. Gordon, CPA Shaun Davis— S. Davis &Associates Tanya Davis— S. Davis &Associates David Turner— S. Davis &Associates Bob Sands—S. Davis &Associates II. APPROVAL OF MINUTES MOTION: by Beulah Lair to accept minutes from the December 11, 2006 meeting as submitted. SECOND; Commissioner Anne Castro PASSED UNANIMOUSLY January 22, 2007 Page 2 of 3 III. CONSENT AGENDA No items listed on the Consent Agenda IV. OLD BUSINESS 4.1 S. DAVIS &ASSOCIATES, P.A. Chairman Rogers opened discussion with the Board, Attorney Harrison and Shaun Davis in reference to additional billing from S. Davis &Associates, P.A. As stated in the S. Davis letter the accounting firm is charging $24,366.50 for additional time spent on the September 30, 2005 audit and is willing to accept $12,183.25. The bill was sent to Attorney Sugarman for review and Attorney Sugarmans Correspondence is included here for reference. MOTION by Vince Marlin to table this item until the next Board meeting SECOND: by Commissioner Anne Castro PASSED UNANIMIOUSLY V. NEW BUSINESS 5.1 STEVEN GORDON, CPA- AUDITORS PREMIMARY REPORT Steve Gordon of the accounting firm Steven I. Gordon, CPA reviewed with the Board his firms'Audited Financial Statements for the Plan year ending September 30, 2006. Discussion took place to have Steve Gordon train the administrator to do monthly input of data from the Plan's custodian into the Plan's accounting software. MOTION by Beulah Lair to approve the final draft of the Audited Financial Statements for the Plan for the year ending September 30, 2006 and to have Steve Gordon train the administrator for monthly data input. SECOND: by Vince Marlin PASSED UNANIMIOUSLY 5.2 SUMMARY PLAN DESCRIPTION Chairman Rogers opened discussion and reviewed with the Board the proposed estimated fee is $1,200.00 to $1,500.00 from Steve Palmquist of Gabriel, Roeder&Smith for updating the Plan's Summary Plan Description. The last update was done in 2004. MOTION by Commissioner Anne Castro to approve the $1,200.00- $1,500.00 fee and have Steve Palmquist from Gabriel, Roeder&Smith prepare an updated Summary Plan Description. SECOND: by Beulah Lair PASSED UNANMIOUSLY January 22, 2007 Page 3 of 3 VI. CORRESPONDENCE VIZ. NEW EMPLOYEE APPLICATIONS 7.1 NEW FIRE FIGHTER APPLICATION FOR JACINTO MORENO Chairman Rogers reviewed with the Board Jacinto Moreno's application documents. MOTION by Commissioner Anne Castro to accept Jacinto Moreno into the Plan SECOND: by Beulah Lair VIII. RETIREMENTS / TERMINATIONS 8.1 CHIEF LAND RETIRES JANUARY 5, 2007 Chairman Rogers announced that Fire Chief Ken Land retired on January 5, 2007 and in accordance with the Plan's Chapter 175 reserve Benefit is eligible to have his health insurance paid as was allotted to to retired fire fighters and their annuitants. His monthly family insurance coverage is $360.83 and for February to September 30, 2007 the total is $2,886.64. MOTION by Commissioner Anne Castro to pay retired Chief Ken Land's health insurance from the Plan's eligible Chapter 175 reserve benefit as is allotted to retired fire fighters and their annuitants. SECOND: by Carolyn Jones IX. OPEN DISCUSSION AND INFORMATION 9.1. Past Chairman Euciene Jewell A Thank You Card was received from Diane Jewell for the $100.00 Contribution to the Heart Association in memory of the Board's Past Chairman Eugene Jewell. 9.2 FPPTA CONTINUING EDUCATION TRIP TO NEW YORK Chairman Rogers opened discussion stating that Secretary Lair would like to attend the FPPTA sponsored trip to Wall Street for her continuing education requirements and requested that the Board approve expenses for her to attend. MOTION: by Commissioner Anne Castro to approve expenses for Secretary Lair to the attend the FPPTA sponsored trip to Wall Street for her continuing education for the FPPTA as set for in the Trustee Travel Guidelines. SECOND: by Vince Marlin X. ADJOURN MOTION by Vince Marlin to adjourn meeting SECOND: Beulah Lair Meeting adjourned at 9:15 PM