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HomeMy WebLinkAbout2005-08-01 Budget Workshop City Commission Meeting Agenda Packet AGENDA DANIA BEACH CITY COMMISSION BUDGET WORKSHOP MONDAY, AUGUST 1, 2005 - 9:00 A.M. (SPECIAL MEETING TO FOLLOW) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS,AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED-REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH 1S REQUIRED IF ANY PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT LOUISE STILSON, CITY CLERK, 100 W. DANIA BEACH BLVD., DANIA BEACH,FL 33004,(954)924-3622,AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS,WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF,OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL,PLEASE STEP OUT INTO THE ATRIUM,IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE,PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. 1. Call to Order 2. Roll Call 3. Presentation and discussion on the City Manager's Proposed FY05/06 Operating Budget Appropriations: 9:00 a.m. City Manager/Finance Director Summary Presentation 9:45 a.m. Mayor and Commission 10:15 a.m. City Manager/Information Services/General Administration 10:30 a.m. Department of Public Services/Utilities 11:15 a.m. Department of Human Resources and Risk Management 11:45 a.m. Finance 12:00 p.m. Lunch Break 12:30 p.m. City Attorney 1:00 P.M. Department of Community Development 1:45 p.m. Police (BSO) 2:15 p.m. Department of Parks and Recreation 2:45 p.m. Department of Fire and Rescue/Beach 3:15 p.m. City Clerk 3:30 p.m. Capital Projects Fund 4:00 p.m. Revenue 4. Adjournment 0 0 E � MZU FLORIDA July 16, 2005 Honorable Mayor, Vice Mayor and Members of the City Commission, City of Dania Beach. Dear Mayor, Vice Mayor and Member of the City Commission: In accordance with Part VII, Article 1 of the City Charter, I am pleased to present for your consideration the proposed budget for the fiscal year beginning October 1, 2005. The ensuing year will mark a new era with many challenging undertakings for the City. We can say with pride that the City of Dania Beach is "Moving into the Second Century" in fiscal year 2005-2006. The Citywide combined uses of funds for FY 2006 including operations, transfers and fund balance/reserves totals $48,014,446. This includes the General Fund, Water Fund, Sewer Fund and Stormwater Fund. General Fund The FY 2006 proposed General Fund Budget totals $33,236,758, an increase of 4.10% over FY 2005. This budget is balanced at a millage rate of 6.69 without utilizing any fund balance or reserves. Included in this budget are program modification requests. Program modifications are requests submitted by the departments that are above the current levels of funding. We have provided you with two lists, one which shows what is recommended and funded by the administration and one which shows what was not funded due to budget constraints. It is important to show the Commission what the unfunded listings are because it does have some ramifications on our operations. If you choose, we are prepared to discuss the unfounded requests with the Commission. Personnel Services Personnel services, which include all fringe benefits, have a 9% increase which is equivalent to $1,231,629 in the FY 2006 budget. The General Employee union has ratified the contract with two re-opening articles, the health insurance and pension benefits. The Firefighter contract is still under negotiation. According to the General Employees Contract, the annual cost of living allowance will be based on the CPI with a i "Broward's First City' 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 v N w.ci.dania-beach.fl.us cap of no more than 3.2%. Currently, this budget is funded at 3.2% cost of living increase for all employees. Longevity pay no longer exists for the general employees and a pay for performance system has been implemented.''This budget provides funding for 4%merit increases although some employees may earn more or less depending on their performance measures. The employer's pension contributions as calculated by the actuary will require the City to contribute an additional $265,383°for'both plans. The additional contribution to the General Employee Plan is $113,741 and $151,642 for the Firefighter and Police Plan. The pension contributions for newly established positions approved by the Commission in FY 2004, FY 2005 and the proposed positions in FY 2006 are funded based on the Florida Retirement System contribution rate of 7.83% of pay. We know that in the March election ballots the voters indicated that the City's pension and other benefits should more closely resemble those in the private sector. The Director of Human Resources and Risk Management has issued a"Request for Proposals" for the City health insurance plan. Currently, under this budget, staff has budgeted an increase of 10% in health insurance premiums. Worker's compensation premiums are funded with a 10% increase which is consistent with the increases in the salaries account. No additional premium has been provided in FY 2006 budget for claims experience. Proposed staffing changes include the transfer of the Project Engineer position that the Commission approved in fiscal year 2005 budget in the Public Services Department to the Community Development Department. This position was created to assist in the review of plans and permits and management believes that it would be more efficient and appropriate for it to be in the Community Development Department. The Compliance Inspector position which was approved two years ago in the Enterprise Fund is currently vacant. Management is proposing to transfer this position to the Community Development Department. However, the Community Development Director is proposing to have the Project Engineer perform the inspections and will therefore reclassify the Compliance Inspector position to a Permit Specialist in the Building Division. We are requesting continuation of the funding of a temporary full-time position to address the additional workload on permits issuance. The Community Development Director also requests the hiring of a Planner position. This position is necessary to provide professional small scale site plan and zoning review as well as major project plan review and to meet the increased customer service demand for comprehensive planning and zoning information. The Community Development Department is presently unable to maintain an acceptable level of service and without this position, we will see additional plan and inspection processing delays. Due to the increase in the amount of plans that the Fire Inspectors have to review, the inspections of commercial properties have been falling behind. This is unacceptable so we are recommending the funding of an additional inspector that will generate estimated revenues of$72,000 which will partially fund the position. It is recommended that the remaining amount of$28,467 will be funded from the Fire Reserve. ii The Human Resources and Risk Management Department is-the only department in the City that lacks any administrative support. The time that the Human Resource Director spends on administrative and clerical functions has impacted the ability of the department to focus on strategic goals and to be proactive in the design and implementation of"value added" projects. Therefore, I am recommending the funding of an Administrative Assistant. This position will be funded for six months in fiscal year 2006. There is a reduction in part-time salaries for the recreation department in FY 2006. This is mainly due to the construction and renovations of the C.W. Thomas Recreation Center and P.J. Meli Recreation Center. Accordingly we are projecting operations in those two centers for only approximately three to four months before construction begins. Due to proactive management controls in fiscal year 2005, you will notice that we have reduced our requests for funding of overtime expenses by 5% in fiscal year 2006 budget. Operating Expenses Operating expenses for the day to day operations remains at the same level and in some circumstances are reduced when compared to FY 2005 budget. The total increase in operating expenses is 1% which is equivalent to approximately $210,000. The Police Contractual service reflects an increase of 13%. This is mainly attributed to the funding of an additional patrol zone (5 deputies) in the annexed areas in the amount of$591,672. Without the additional zone, the BSO increase would only be 4%. We have included in the FY 2006 budget $392,000 for additional Professional Services in the Building division, a 30% increase. At the same time however, we have eliminated the positions of Building Official and Plumbing Inspector which will generate savings of approximately $205,000 in benefits and salaries. In the Legal Department we have reduced the need for professional services and budgeted the City Attorney and his staff as full time city employees. We still face difficulties in bringing them under the City's payroll and benefits system due to the two re-opening clauses in the General Employee Union Contract. The City Attorney is requesting $185,000 for outside specialized legal services for such areas as Labor, Land Use, Zoning, Real Estate, Leases, Contracts and Telecommunications as well as other legal services. The budget also provides funding of$150,000 for Code related legal services as well as $192,000 for airport related issues. Insurance premiums for property, flood and personal liability actually reflects a reduction of 2% or $8,000 when compared to FY 2005. The premiums that the City paid in FY 2005 actually comes in $24,500 less than budgeted. iii Also included in this proposed budget is a contingency of$900,000. This fund is necessary in order to address unforeseen circumstances and it includes any increases that may occur in insurance premiums for both worker's compensation and property, liability insurance and pension related issues. With the continuing rising costs of fuel as well as construction, electricity and maintenance, there may be additional costs that the City will have to incur over what is budgeted. The gasoline costs are currently budgeted at $2.226 per gallon. Much higher costs may occur. In FY 2005 we have utilized $288,742 of our contingency budget. Total additional costs of the Program Modifications submitted by the departments amounted to $1,728,861. There are two modifications that will have no impact to the City's General Fund budget. One is the engagement of the Code Enforcement Magistrates. The cost estimated by the City Attorney is approximately $8,000. Since this will be the first year of implementation, we believe that this cost will be offset by the additional revenue generated by code fines. The second program modification is the hiring of an additional fire inspector which will be offset by the revenues and fire reserve. There is one program modification showing where the City could realize significant cost savings but more importantly it provides for additional safety to our patrons who use the City's beaches and aquatic facilities. It also addresses many of your concerns about liability, adequate staffing and safety issues. The program modification proposes to contract the beach and 2 pools lifeguard services to Jeff Ellis & Associates Inc. Preliminary calculations indicate a savings of approximately $190,000. (Note: This budget is balanced without including these potential savings.) . The Program Modifications funded in this budget amount to $624,727 and they are as follows: 1. $52,000 for CRA Director for the CRA Board for six months. 2. $225,000 for contractual service for Capital Projects Manager. 3. $24,166 Administrative Assistant in the Human Resource Department for a period of six months. 4. $5,000 investigation services that may assist in reducing claim expenses for workers compensation. 5. $15,100 for an additional exchange server to house the City's e-mail. With the increase in technology, the City is utilizing e-mail as day to day communications both internally and externally and the current server has reached its maximum capacity. 6. $18,880 laptops for Code Enforcement. This is to implement the recommendation by AUXIS study which will provide efficiency in code violations processing. 7. $175,000 contractual service for specifics,study.that has to be conducted by the Community Development Department. 8. $10,500 for reconfiguration of office space. With the reclassification of certain positions from Public Services to Community Development, new work stations have to be set up. 9. $79,581 City Planner position. iv 10. $15,000 July 41" Celebration. In FY 2005, the City only budgeted for $1,200 expenses for this event. However we were able to host the tspectacular event due to the grant that the City obtained for the summer program and funds are relocated to fund the event. We are unsure if we will continue to receive the summer camp grant in FY 2006, and would like to continue with the July 4`" celebration therefore staff is submitting a program modification for this event. 11. $4,500 URMP Update. This is to engage the consultant to update the compensation plan they performed in 2002. We need to address executive level compensation issues in order to retain good executives. Capital Outlay A detailed listing of the requests and the funded projects are presented on page 15 of the document. The total requests including the enterprises funds is $326,070 while this budget provides a funding of$200,185. Revenue According to Certified Taxable Value issued by the Property Appraiser's Office on July 1, the City of Dania Beach taxable property value increased by 17.8% including new constructions and the roll back rate is 5.60 mill. The additional revenue generated between 5.60 mill and the 6.39 mill is approximately $1.85 million. I need to remind our Commission that in Fiscal Year 2005 we utilized $1.4 million from the fund balance to • balance the existing budget. It is also important to remember the concerns expressed by our Finance Director concerning a drop in inspection revenues in the Fire Department as well as Code Enforcement fines in the Community Development Department. The three year average in call volume for fire services have increased by 10% in the residential category compared to FY 2004. In order to generate the same revenue as derived in FY 2005, the residential rate will have to increase to $96.64. In this budget, we have reduced the City's subsidy of the nursing home category in order to generate additional revenues of$10,479. The fee for the nursing homes will be calculated based on 3.5 times instead of the current 2.80 times of the commercial rate. The City continues to subsidize this area and as a result will realize a loss of$61,574 in revenue in this category. According to the Waste Management Solid Waste Collection and Disposal Agreement, it is allowed every fiscal year to increase the rate by Producer Price Index for Durable Goods for the region in Broward County. The propose increase is 1%, which means the garbage fee will be increased from the current of$235.32 per year to $237.67. A number of fees have increased during the midst of fiscal year 2005. They are permit fees, EMS transport fees, lot clearing, and lien placement and release fees. A full year projection of those fees increase is recognized in the fiscal year 2006. v Capital Projects Fund rIn response to the Commission's request after the Capital Improvement Plan workshop, we have revised some of the requests. The construction costs for the City Hall and the Public Services Compound has been revised to include the inflation factor of 1.5%per month in construction costs. We have delayed most of the construction in the Public Services Compound until fiscal year 2007. In fiscal year 2006 we have provided $650,000 for this project in order to build a garage/storage structure which will house the equipment in order to construct the water plant. This funding also will provide for the purchase of new gasoline storage tanks and fuel pumps. Water Fund The Water Fund operating expenses amount to $2,505,203 a 3% increase compared to fiscal year 2005. The first planning stage of engineering cost of the capital improvement programs, which include the much need upgrade of the water main looping and replacements and abandon of existing water plant wells, the refurbishment of the existing water treatment plant amount to $146,000 cannot be funded by State Revolving Fund. The City will be utilizing impact fees and utility fees to fund the costs. Also included in the budget is $150,000 for the first phase construction of the Public Services compound. The rate consultant that the City engaged last fiscal year proposed a rate increase of 12% to fund the debt service that the City will occur for all these major improvements. The City may incur the debt service in FY 2007 rather than FY 2008 as projected in the study. This budget is able to fund the requirements as stated by the • consultant; however, we are requesting $64,359 appropriation from impact fees to fund the Public Service compound improvements. Sewer Fund The personnel and operating expenses of the Sewer Fund reflects an increase of $228,413 (9.2%) in the FY 2006 budget. However, this amount includes $165,850 for plan studies and engineering fees for major improvements such as sewer infiltration and inflow program, force main upgrades and lift stations rehabilitation. Without this cost, the increase is only 2.4% or $59,563. The consultant proposed a rate increase of 8% and this budget is able to establish the require reserves for debt service under this rate increase. The consultant also recommended another $250,000 reserve for renewal and replacement; however, based on the 8% increase and the requirement of$150,000 for the public services compound, we were unable to establish this reserve in FY 2006. In order to balance this fund, we need to re-appropriate $132,555 from retained earnings/impact fees to balance the budget. Stormwater Fund The FY 2006 proposed budget includes $155,000 in capital improvement projects; $75,000 for storm drains improvements which includes catch basins, culverts, grates, manholes etc. and $80,000 for the Linear Park. The total budget for FY 2006 is $774,000 and a contingency is established in the amount of$38,486. The proposed rate • remains at FY 2005 level of$23 per ERU. vi Conclusions In conclusion, this FY 2006 budget is probably the most ambitious ever. proposed It represents a series of programs, capital improvements and services funded through a millage rate of 6.69. This challenging and ambitious proposal is intended to continue the City's forward momentum of the last few years and to improve public safety, the quality of life our residents deserve and the delivery of services being demanded in the City of Dania Beach. It also addresses what is needed to move this city into its 2nd Century. We will continue to exercise our utmost care and monitoring of both operating and capital expenses in the next 12 to 24 months as we continue to assess the impact of a sluggish economy, and the rising costs of fuel, construction and personnel benefits as well as the threats posed by the proposed expansion of the airport. I would like to extend my appreciation to the Department Directors and their staff for their hard work and dedication in completing this very challenging budget in a timely and responsible manner. A special thanks to Patricia Varney, Director of Finance, her assistant Nicki Satterfield and her staff for their dedication and commitment in preparing and creating this well informed budget document. I look forward to working closely with the Commission as it determines the vision and policies that set the course for the future of this great city. We face many challenges and also many once in a lifetime opportunities, from the threat of airport expansion and inadequate infrastructure, to the promises of redevelopment and the advent of slot machines at Dania Jai Alai. Our management team is up to the task as well as ready and looks forward to working with the Commission during the upcoming budget workshops. We welcome the opportunity to address any questions that you may Have. Sincerer% ,f f Ivar Pato City Manager vii • City of Dania Beach Millage Summary Millage Rate FY 2005 FY 2006 FY 2006 Increase over Actual Rate Rolled Back Rate Actual Rate FY 2005 Actual Rate Operating Millage 5.69 4.918 6.008 Debt Service Millage 0.7 0.682 0.682 (within 10 mill) Total Millage 6.39 5.6 6.69 4.69% � w Millage Value Mills Revenue Generated Gross Net (95% of Gross) 1.00 $2,454,960 2,332,212 0.75 $1,841,220 1,749,159 • 0.50 $1,227,480 1,166,106 0.25 $613,740 583,053 NO Property Tax Assessed Value Property Tax with Property Tax with Annual Variance Monthly Variance Homestead at 6.39 Homestead at 6.69 $200,000 $1,118 $1,171 $53 $4.38 $150,000 $799 $836 $38 $3.13 $125,000 $639 $669 $30 $2.50 $100,000 $479 $502 $23 $1.88 1 Personnel Complement ® DEPARTMENT IFA—MENDEDBY2004 ACTUAL FY 2005 PROPOSED FY 2006 FT PT* TEMP FT PT* TEMP FT PT* TEMP City Commission 5 5 5 City Manager 4 4 4 City Attorney 0 2 2 Economic Development 0 0 0 City Clerk 3 3 3 Finance 6 6 6 Information Services 2 2 2 Human Resources & Risk Mgmt 3 3 4 Fire=Rescue 55 55 56 Beach 6 3.85 6 3.72 6 3.72 Community Development 14 15 17 Building 7 1 7 1 6 1 Recreation (Administration) 5 3.69 6 6.4 6 3.76 Recreation (C.W. Thomas) 1.09 1.78 0.29 Recreation (Frost Park) 1 1 - Recreation (I.T. Parker) 1.32 1.18 1.33 Recreation (PJM Aquatic Center) 2.03 3.56 6.25 Public Services Administration 6 7 5 Construction and Maintenance 3 3 3 Streets 10 10 10 Garage 1 1 1 ® Cemetery 1 1 1 Park Maintenance 3 3 3 Stormwater Management 5 5 5 Water Accounting and Billing 3 0.5 3 0.5 3 0.50 Water Plant 6 6 6 Water Distribution 6 6 6 Sewer Accounting and Billin 2 0.5 2 0.5 2 0.50 Sewer Collection 5 5 5 TOTAL 161 112.981 1 167 17.65 1 168 16.361 1 * Part-time position in Full-time Equivalency Proposed Changes in Fiscal Year 2006 Addition of: 1 Fire Inspector 1 Administrative Assistant in Human Resources Department 1 Planner Position in Community Development Reclassification/Transfer of: Compliance Inspector to Permit Specialist and Transfer from Public Services to Building Division Transfers: Engineer Position from Public Services to Community Development Eliminations: ® 1 Building Official from Building Division 1 Plumbing Inspector from Building Division 2 General Fund Estimated Revenues Ad Valorem.Taxes $12,756,572 Sales & Use Tax $589,176 Franchise/Utility Taxes $5,466,302 Licenses/Permit Fees $1,333,000 Intergovermental Revenues $2,193,355 Charges for Services $2,927,849 Fines & Forefeitures $379,000 Assessments $2,285,209 Miscellaneous Revenues $1,372,930 Operating Transfers $442,302 Non-Operating Revenues $390,000 Total Revenues $30,135,695 Estimated Expenses ' General Government $6,424,770 Public Safety $15,880,606 Physical Environment $2,138,864 Transportation $1,456,831 Recreation Services $2,227,191 ® Operating Transfers Out $2,466,676 Contingency $80,000 Total Expenditures $30,674,938 Reserve for Insurance Fund (req. 2 months) $250,000 Reserves for Impact Fees $184,000 Reserves for Airport Expenses $150,000 Estimated Deficit ($1,123,243) Undesignated Fund Balance Available Fund Balance as of 9/30/04 $9,375,597 Estimated Deficit for FY 2005 ($1,123,243) Projected Fund Balance as of10/1/05 $8,252,354 3 General Fund Designated Fund Balance Fire Impact Fees Fund Balance as of 9/30/04 $201,320 Estimated FY 2005 Additions $28,000 Projected Fund Balance as of 10/1/05 $229,320 Recreation Impact Fees Fund Balance as of 9/30/04 $342,259 Estimated FY 2005 Additions $140,000 Projected Fund Balance as of 9/30/05 $482,259 FY 2006 Appropriations ($482,000) Projected Fund Balance as of 10/1/05 $259 Police Impact Fees Fund Balance as of 9/30/04 $66,855 Estimated FY 2005 Additions $15,000 Projected Fund Balance as of 10/1/05 $81,855 Fire Reserve ® Fund Balance as of 9/30/04 $451,686 Estimated FY 2005 Additions $166,559 Projected Fund Balance as of 9/30/05 $618,245 FY 2006 Appropriations ($194,543) Projected Fund Balance as of 10/1/05 $423,702 Airport Related Issue Fund Balance as of 9/30/04 $500,000 FY 2005 Additions $150,000 Projected Fund Balance as of 10/1/05 $650,000 3 Cents Gas Tax Fund Balance as of 9/30/04 $1,190,921 Estimated FY 2005 Additions $195,110 FY 2005 Appropriations ($395,000) Projected Fund Balance as of 9/30/05 $991,031 FY 2006 Appropriations ($66,562) Projected Fund Balance as of 10/1/05 $924,469 4 Where ®®es the Money Come From? Intergovernmental Charges for Services, Revenue,$3,017,690 $3,079,262(9%) (9%) Miscellaneous Revenues,$3,772,111 (11%) f �4e Licenses&Permits, $1,572,000(5%) r Ad Valorem Taxes, -- `" $15,637,500(47%) Franchise/Utility Taxes, $5,532,400(17%) Reappropriated Gas Tax$165,800 1 Interfund Transfers, $459,995(1%) Budget: $33,236,758 Include Program Modifications (Net Impact Only) 5 FY 2006 General Fund Projected Revenue Account No. Account Description FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 %Chg. Actuals Actuals Rev.Budget YTD Y/E Est. Proposed 001-0000-311.01-00 Current 11,057,073 12,079,328 13,375,425 12,948,352 13,175,800 16,423,684 23 001-0000-311.02-00 Discount -384,128 -425,080 -668,771 -457,092 -470,000 -821,184 23 001-0000-311.03-00 Delinquent Tax 49,310 29,292 15,000 38,172 50,772 35,000 133 001-0000-312.41-00 First Option Gas Tax 456,023 317,584 312,000 213,962 312,666 312,000 0 001-0000-312.42-01 Add'I 3 cents gas tax 167,712 169,578 192,000 136,989 195,110 198,000 3 001-0000-312.42-02 5th cents gas tax 82,740 82,044 81,400 41,022 81,400 82,000 1 001-0000-313.10-00 Electricity Franchise 1,630,868 1,765,506 1,793,200 997,565 1,779,000 1,779,000 -1 001-0000-313.40-00 Gas Franchise 27,080 25,1.38 26,500 22,847 28,594 30,000 13 001-0000-314.10-00 Electricity Utility Tax 1,991,912 1,960,890 1,921,400 1,286,734 1,980,000 1,977,000 3 001-0000-314.30-00 Water Utility Tax 348,824 423,129 349,800 314,271 386,408 388,000 11 001-0000-314.70-00 Gas Utility Tax 22,683 24,5801 24,000 20,007 25,500 26,400 10 001-0000-314.80-00 Propane Gas Utility Tax 16,852 17,378 16,800 13,765 16,800 18,000 7 001-0000-315.00-00 Telecommunication Tax 1,529,935 1,242,619 1,307,200 816,133 1,250,000 1,314,000 1 001-0000-321.01-00 Occupational Licenses 496,079 462,984 450,000 453,862 460,0001 460,000 2 001-0000-322.01-00 Building Permits 641,469 808,894 750,000 461,153 585,000 750,000 0 001-0000-329.01-01 Other Building&Zoning 67,654 111,338 65,000 76,442 86,000 90,000 38 001-0000-329.01-02 Variances&Appeals Fees 26,727 28,042 25,000 22,144 25,000 25,000 0 001-0000-329.01-03 Plans reviews 79,461 39,737 103,610 11,143 20,000 82,000 -21 001-0000-329.02-01 Utility Permit Fee 46,269 35 0 33.028 35,000 30,000 100 00 1-0000-329.02-03 Solid Waste Permit Fees 122,838 115,482 125,000 70,150 122,0001 135,000 8 e 001-0000-335.12-00 State Revene Sharing 592,744 494,515 619,745 373,712 619,745 733,365 18 001-0000-335.14-00 Mobile Home Licenses 6,568 5,829 6,500 5,185 5,500 5,500 -15 001-0000-335.15-00 Alcoholic Beverage Lic. 18,610 19,054 18,000 14,769 19,000 19,000 6 001-0000-335.18-00 Half Cents Sales Tax 2,008,533 1,586,998 1,440,339 1,103,568 1,507,650 1,623,865 13 001-0000-335.20-00 Firefighter's Supplement 11,792 11,560 11,760 6,380 12,560 12,560 7 001-0000-335.49-00 Motor Fuel Tax Rebate 6,157 6,334 5,600 2,749 5,400 5,400 -4 001-0000-338.01-00 County Occupational Lic 14,101 29,127 27,500 22,923 23,5001 26,000 -5 001-0000-341.90-01 Lien Inquiry Fee 26,835 52,450 37,000 51,330 57,000 56,400 52 001-0000-342.20-01 False Alarms Response 17,650 16,575 15,000 16,250 18,000 18,000 20 001-0000-342.20-02 Fire Inspection Fees 105,346 106,438 110,000 63,099 80,000 90,000 -18 001-0000-342.20-03 Fire Special Detail Svc. 88,348 104,376 80,000 57,820 75,330 78,000 -3 001-0000-342.20-04 Hazmat Permits 0 11,525 11,000 11,625 12,500 12,500 14 001-0000-342.60-01 Transport Fees 603,648 643,485 595,080 566,442 615,000 700,000 18 001-0000-343.40-01 Garbage 901,418 933,092 916,800 748,785 928,200 937,482 2 061-0000-343.40-02 Garbage-Griffin 685,264 698,202 682,395 664,117 682,395 689,220 1 001-0000-343.40-03 Recycling Revenues 53,693 29,2561 27,0001 30,315 35,000 39,0001 44 001-0000-343.40-04 Trash Pick-up 01 7,5461 7,5001 17,1141 20,0001 20,0001 16711 6 FY 2006 General Fund Projected Revenue FY 2003 FY 2004 FY 2605 FY 2005 FY 2005 FY 2006 Account No. Account Description Actuals Actuals Rev.Budget YTD Y/E Est. Proposed %Chg. 001-0000 343.80-01 Grave Open&Close 24,295 28,175 19,000 24,125 27,000 22,000 16 001-0000-343.80-02 Install Cemetery Markers 2,250 2,325 1,500 1,500 2,000 2,000 33 001-0000-343.90-03 Lot Clearing&Mowing 54,416 28,697 28,000 26,512 28,000 34,000 21 001-0000-343.90-04 Sidewalk 50/50 0 965 0 8,180 9,600 24.000 100 001-0000-344.50-01 Parking Fees 263,981 303,322 275,000 229,030 270,000 241,920 -12 001-0000-347.20-01 Recreation Fees 17,994 7,805 37,860 5,565 12,300 18,800 -50 001-0000-347.20-03 Summer Program 0 14,791 32,500 7,565 7,600 46,0001 42 001-0000-347.20-04 I.T. Parker Rentals 53,998 40,285 49,000 33,434 36,000 40,000 -18 001-0000-347.20-05 Special Events 0 1,172 7,700 2,024 2,024 1,000 -87 001-0000 347.20 06 PJ Meli Aquatic Center 0 7,282 14,550 8,795 9,900 8,940 -39 001-0000-351.01-01 Judgements&Fines 226,417 191,838 195,000 91,869 140,000 153,600 -21 001-0000-354.01-01 Parking Violations 46,713 51,940 60,000 27,423 47,000 50,000 -17 001-0000-354.01-02 Code Violations 274,855 356,432 280,000 171,427 192,000 225,000 -20 001-0000-354.01-03 Vehicle Impoundment 109,444 0 0 0 0 0 0 g fit,. . 001-0000-361.10-01 Operating Interests 116,711 197,272 144,000 289,747 320,000 340,000 136 001-0000-361.10-02 Fire Reserve Interests 2,380 3,655 2,700 6,464 10,000 10,000 270 001-0000-361.10-03 Cemetery Interests 9,131 6,183 6,500 9,338 13,000 13,000 100 001-0000-362.01-01 Harbour Towne Lease 141,775 141,778 289,284 281,646 323,612 270,280 -7 001-0000-362.01-02 Pier Lease 60,706 59,661 55,000 39,913 44,000 0 -100 1-0000-362.01-03 Seatech Lease 30,611 30,611 30,610 30,611 30,610 34,740 13 01-0000-362.01-04 Beach Grill 24,000 26,100 27,600 23,460 28,244 29,464 7 001-0000-362.02-01 Sus Shelter 11,394 11,000 11,000 9,167 11,000 11,000 0 001-0000-362.02-02 Sprint PC Tower 14,837 25,244 26,460 25,518 26,460 27,560 4 001-0000-363.01-01 Fire Assessments 2,076,268 2,155,526 2,078,395 2,084,141 2,128,650 2,083,375 0 001-0000-363.01-02 Fire Assessment Res 153,070 124,2131 156,559 154,806 156,559 156,559 0 001-0000-363.22-01 Police Impact Fees 43,644 59,066 0 14,366 15,000 0 0 001-0000-363.22-02 Fire Impact Fees 155,465 103,166 0 27,683 29,000 0 0 001-0000-363.27-01 Recreation Impact Fees 419,100 109,904 0 138,880 140,000 0 0 001-0000-364.01-01 Cemetery Plots-Eastside 11,380 10,166 6,000 6,021 7,000 6,000 0 001-0000-364.01-02 Cemetery Plots-Westside 12,453 10,017 5,000 11,803 12,000 8,000 60 001-0000-365.01-01 Sale of Surplus Property 15,235 4,500 0 8,088 8,500 0 0 001-0000-365.01-02 Sale of Surplus Land 0 14,013 0 0 8,800 0 0 001-0000-366.01-01 Health Ins.from Retiree 141,929 110,340 142,825 96,193 110,630 106,060 -26 001-0000-369.01-01 Mis. Revenues 396,769 162,376 185,311 148,237 185,311 147,798 -20 001-0000-369.02-01 Insurance Reimbursements 34,883 32,911 33,120 26,400 31,663 82,875 150 001-0000-369.02-02 BSO Pension Reim 22,394 4,940 3,600 3,207 4,100 3,600 0 001-0000-369.02-03 BSO Utilities 13,671 14,635 13,200 11,643 14,000 13,200 0 001-0000-369.30-01 Mis.Settlements 0 2,280,000 0 0 0 0 0 Y 1 � r i ' a 7 FY 2006 General Fund Projected-Revenue Account No. Account Description FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 %Chg. Actuals Actuals Rev.Budget YTD YIE Est. Proposed 001-0000-381.01-04 Transf from Water 369,087 224,373 231,104 176,279 235,038 244,440 6 001-0000-381.01-05 Transf from Sewer 370,019 185,413 190,879 155,448 207,264 215,555 13 001-0000-384.00-00 Debt Proceeds 109,518 57,390 0 0 0 0 0 001-0000-389.90-01 Appropriated Fund Balance 0 0 2,020,176 0 0 0 -100 001-0000-389.90-03 Appro. Rec. Impact Fees 0 0 390,000 0 390,000 0 -100 001-0000-389.90-04 Appro.3 cents gas tax 0 0 0 0 0 165,800 100 a TOTAL GENERAL FUND 1 29,448,8811 31,221,435 31,925,2161 25,693,340 30,135,6951 33,236,758 4 g ®4 Where Does the Money Go? Contingency/Reserves $1,207,259 Interfund Transfers 4% $1,658,784 5% Personal Services $14,481,613 Operating/Capitals r. 44% Outlay Expenses $14,855,612 46% Debt Service $408,763 1% Total Base Bugdeting $32,612,031 (Without Program Modifications) 9 General Fund Line Item Summary (Base Budgeting without Program Modifications) FY 2003 FY 2004 FY 2006 FY 2006 FY 2005 FY 2006 Acct No. Account Description Actuals Actuals Budget Rev. YTD Y/E Est. Proposed %Chg. 11-10 Executive 85,245 92,330 99,835 83,197 99,836 103,030 3 12-10 Regular 5,715,738 6,152,464 6,705,960 4,885,890 6,608,231 7,418,617 11 12-11 Salary in lieu of pension 0 0 0 0 0 40,931 0 13-10 Part-time 237,339 269,956 365,935 260,636 426,243 356,967 -2 14-10 Overtime 279,169 286,503 301,100 203,229 292,811 285,100 -5 15-10 Longevity Pay 257,301 292,015 277,870 319,770 320,722 234,4701 -16 15-20 State Incentive 11,818 11,660 15,602 9,651 15,602 15,602 0 15-30 Extra Fire Duties 84,429 94,710 69,500 50,161 71,096 69,000 -1 15-40 Accrued Leave Buyback 390,715 206,509 180,000 148,392 187,621 175,000 -3 21-10 FICA Taxes 482,054 502,047 566,277 388,048 529,041 598,414 6 21-20 Medicare Taxes 117,656 123,924 135,268 97,871 130,532 144,543 7 22-10 Retirement Contributions 1,173,046 1,647,031 2,131,869 1,539,612 2,077,498 2,437,522 14 23-10 Life&Health Insurance 1,483,577 1,556,070 1,965,504 1,475,491 1,965,325 2,155,578 10 24-10 Workers'Compensation 327,266 411,626 420,264 349,914 397,252 431,839 3 25-10 Unemployment Comp. 6,326 7,941 15,000 1,172 5,000 15,000 0 31-10 Professional Services 7,796,696 7,419,709 8,645,611 7,813,285 8,582,450 9,153,266 6 31-20 Other Legal Services 99,962 84,826 211,700 84,086 140,700 185,000 -13 31-30 Consultant Engineers 14,475 15,113 35,273 12,993 43,273 30,000 -15 31-40 Code/Lien Legal 127,157 150,673 110,000 107,647 153,000 150,000 36 31-50 Airport Consultant Legal 74,899 80,622 250,000 17,175 50,000 192,000 -23 31-60 Community Bus Svc. 114,912 118,368 129,000 95,200 126,646 129,000 0 31-70 Pre-Emp Physical&Check 10,242 12,474 12,700 3,883 6,500 5,950 -53 32-10 Accounting&Auditing 46,350 42,853 45,450 38,428 42,250 43,600 -4 34-10 Contractual Services 1,808,345 1,855,009 1,933,950 1,459,419 1,875,360 1,979,619 2 40-10 Training&Per Diem 39,964 30,860 73,2801 33,093 59,380 79,965 9 40-20 Edu Reim&Certification 23,051 26,596 40,374 14,883 36,336 36,764 -9 40-30 Expense Account 75,163 76,696 78,500 59,751 75,726 84,400 8 41-10 Telephone 75,011 79,888 86,207 53,932 81,933 79,889 -7 41-20 jPostage 37,317 29,675 33,120 22,174 27,000 32,600 -2 43-10 Water 40,540 45,474 61,000 35,927 56,300 59,152 -3 43-20 Electricity 302,955 309,781 357,815 261,841 359,215 381,660 7 43-30 Natural Gas 1,258 1,560 1,460 1,289 1,716 1,680 15 44-10 Equipment Rentals 32,103 32,853 35,612 23,034 33,040 33,147 -7 44-20 Trailer Rentals 9,989 10,305 5,970 4,328 7,570 5,970 0 44-30 Misc. Rentals 82,185 100,416 122,327 91,917 110,560 107,145 -12 45-10 Insurance Coverage 455,549 510,366 508,200 482,121 483,620 500,000 -2 45-20 Judgements&Settlements 873 2,825 30,000 0 10,000 20,000 -33 46-10 Equipment Maintenance 37,582 55,129 72,011 31,369 64,001 73,130 2 46-20 Communication Equip Mtn. 11,083 10,125 5,500 770 4,500 6,500 18 46-30 Vehicles Maintenance 129,455 133,692 123,184 56,072 112,984 103,450 -16 10 General Fund Line Item Summary (Base Budgeting without Program Modifications) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 Acct No. Account Description Actuals Actuals Rev. YTD Y/E Est. Proposed %Chg. Budget 46-40 Building Maintenance 31,646 67,001 61,199 27,928 55,243 38,905 -36 46-50 lGrounds Maintenance 201,762 227,802 256,720 162,363 252,063 250,803 -2 46-60 Streets Maintenance 181,157 124,649 278,800 229,857 278,800 324,250 16 47-10 Printing&Binding 11,749 15,226 59,455 15,012 55,815 28,480 -52 48-10 Promotional Activities 30,587 49,102 94,345 27,345 83,434 34,540 -63 48-11 Airport Related Promotion 0 36,007 75,000 0 15,000 50,000 -33 48-12 Centennial Celebration 19,250 68,681 41,500 29,616 29,616 0 -100 49-10 Other Current Charges 2,749 6,886 8,780 10,316 10,650 12,330 40 49-20 Legal&Display Advertise 37,995 40,007 49,567 19,517 41,400 40,200 -19 49-30 Permits&Licenses Fees 0 28,000 32,603 34,753 36,402 40,385 24 49-40 Election Expenses 48,266 0 107,234 52,066 55,000 0 -100 51-10 Office Supplies 45,863 41,081 56,475 30,782 50,414 45,605 -19 52-10 Gasoline 69,497 81,950 103,801 66,771 93,551 115,479 11 52-20 Misc. Supplies 139,543 96,458 130,832 63,988 107,2381 103,254 -21 52-30 Computer Software 21,239 13,263 54,194 23,604 30,171 19,500 -64 52-40 Chemical Supplies 4,952 17,820 34,600 10,875 25,000 23,000 -34 52-50 Uniforms 48,887 24,352 37,731 18,984 37,329 32,536 -14 52-60 Building Supplies 43,320 33,243 41,810 16,499 31,405 31,010 -26 52-70 Medical Supplies 43,521 50,936 62,300 44,617 60,900 60,300 -3 53-10 Road Materials&Supplies 0 6,365 9,434 5,799 9,434 8,000 -15 54-10 113ooks, Subscriptions 10,002 6,609 12,432 6,316 9,839 10,743 -14 54-20 Memberships 16,699 18,007 22,250 14,498 20,720 21,600 -3 62-10 IBuildings 7,300 9,975 13,000 13,900 20,900 0 -100 63-10 Improv.Other Than Bldg. 9,450 92,635 8,650 0 8,650 3,150 -64 64-10 Computer 88,658 49,344 65,018 47,851 56,076 20,800 -68 64-20 lVehicles 78,843 22,803 20,000 18,907 39,000 0 -100 64-30 Machines&Equipment 55,608 44,774 78,724 39,238 82,899 55,855 -29 64-50 Office Furniture 17,200 3,396 1,000 0 0 0 -100 • W. 71-10 Principal 575,685 519,241 412,728 330,306 405,418 357,589 -13 72-10 Interest 139,488 87,445 69,413 40,713 60,656 51,174 -26 82-10 Aids to Private Org. 8,345 15,000 15,000 10,000 10,000 11,000 -27 91-20 Transfer to Grant 67,525 0 50,000 0 50,000 50,000 0 91-30 Transfers to CIP 363,035 984,357 1,577,011 0 1,557,011 1,396,759 -11 91-40 Transfers to Water 0 105,000 348,820 0 348,820 0 -100 91-50 Transfers to Sewer 0 105,000 348,820 0 348,820 0 -100 91-80 Transfer to Debt Service 210,025 212,016 212,025 159,019 212,025 212,025 0 99-10 Contingency 0 0 494,458 0 80,000 900,000 82 99-20 Reserve for Fire Rescue T 0 0 159,259 0 169,259 159,259 0 11 General Fund Line Item Summary (Base Budgeting without Program Modifications) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 Acct No. Account Description Actuals Actuals Rev. YTD Y/E Est. Proposed %Chg. Budget 99-30 Reserve For Comp Plan 0 0 142,000 0 145,110 148,000 4 99-40 Reserve for Library Fund 0 0 20,000 0 20,000 0 -100 TOTAL BUDGET 24,728,6411 26,195,105 31,925,2161 22,189,0911 30,674,938 32,612,031 2 12 Expenditures by Functions Community Operating Development, Transfers, $1658784, (5%) General , , $2,555,621, (8%) Government, $6,468,659, (19%) Physical Environment, J $4,034,118, (12%) Recreation, $2,016,098, (6%) Public Safety, $16,503,478, (50%) Total Budget: $33,236,758 Include Program Modifications (Net Impact only) General Government includes: Mayor and Commission, Office of the City Manager, Office of the City Clerk City Attorney, Department of Human Resources & Risk Management, Department of Finance, and Information Services Public Safety includes: Police & Fire Rescue Services Community Development includes: Building and Community Development Physical Environment includes: Public Services Administration, Construction & Maintenance, Cemetery, Parks Maintenance, Streets, Fleet Management and Solid Waste 13 General Fund Expenditures Summary by Departments/Divisions FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 Account Description Actuals Actuals Rev. Budget YTD Y/E Est Proposed %Chg. ® Mayor and Commission 215,895 193,661 304,110 187,487 281,762 310,603 2 City Manager Office 314,285 370,020 410,346 329,674 429,976 431,227 5 Information Services 428,754 433,988 413,355 307,177 391,950 373,250 -10 Human Resources 316,981 323,358 415,759 282,330 385,574 431,366 4 City Attorney 579,402 615,412 846,300 405,332 638,821 820,125 -3 Code Enf. &Planning 950,852 1,009,266 1,283,752 818,072 1,278,178 1,420,093 11 Building 588,564 718,646 799,084 435,029 737,380 851,567 7 City Clerk 235,433 219,995 433,901 224,112 333,063 286,048 -34 Finance 502,414 483,084 611,580 440,370 602,746 619,914 1 General Admin 2,191,7931 3,128,535 5,125,285 1,548,523 4,547,835 4,422,428 -14 Cemetery 75,208 69,315 83,205 . 57,200 81,541 106,716 28 Police 6,918,658 6,542,344 7,280,448 7,235,638 7,285,444 8,221,490 13 Fire Rescue 6,684,597 6,854,640 7,923,845 5,741,408 7,857,782 8,281,988 5 Solid Waste Division 1,571,169 1,596,895 1,636,132 1,319,603 1,584,066 1,607,900 -2 Public Services Administration 0 173,351 228,457 135,315 195,455 199,916 -12 Construction& Mtn. Div 215,360 226,828 252,345 185,308 251,932 267,751 6 Fleet Management 89,893 95,698 103,485 79,437 107,411 112,854 9 Parks Maintenance 156,969 293,614 340,399 24.1,794 345,238 350,580 3 Streets 1,227,253 1,132,566 1,461,553 987,571 1,456,831 1,495,117 2 Recreation Administration 678,066 635,583 769,163 534,461 718,428 774,101 -7 Beach 509,135 598,620 602,544 437,769 615,246 643,903 16 C.W.Thomas Park 56,527 74,675 88,007 29,904 72,855 48,042 -45 I.T. Parker Center 54,197 55,799 68,932151,877 82,057 64,186 -7 Frost Park 30,9621 36,099 101,622 33,503 71,384 103,564 2 PJ Meli Aquatic Center 0 161,846 185,600 120,956 230,081 229,380 24 PJ Meli Park 42,821 23,367 44,900 12,240 23,020 23,160 -48 Summer Program 93,453 57,133 111,107 7,770 68,882 114,762 3 g Program Modifications CRA Director 52,000 Capital Project Manager(Contractual Service) 225,000 Laptops for Code&Building Inspectors 18,880 Contract Services-Planning Projects 175,000 Reconfiguration of Office Space 10,500 City Planner 77,241 Click to Gov.Software Program for citizens 2,340 Code Magistrates(revenues will offset expenses) 0 Permit Service Specialist with elimination of Compliance Inspector 0 Fire Inspector(Funded from reserve and additional inspection revenue, no fiscal impact to general fund) 0 Exchange Server 15,100 HRMP update on Compensation Plan 4,500 Investigation Services 5,000 Administrative Assistant/Admin.Tech 24,166 July 4th Celebration 15,000 Total with Program Modifications 33,236,758 14 FY 2006 Capital Outlays 90,Ito ®IF,re"Rescue Reconfigure Administrative Office Space $5,000 $0 Digital Video Camera for Training Documentation $1,000 $0 Nitronox Pain Management Delivery System $2,190 $2,190 Two Large Body Platforms $2,000 $2,000 Four Rescue Transport Stretchers $16,000 $8,000 Carevent Automatic Respirator Unit $1,700 $0 Stairchair Ferno Unit $2,500 $2,500 Auto-Pulse CPR Device $16,0001 $16,000 Office Furniture for Marine Rescue Into Admin Offices $4,000 $0 SUB-TOTAL $29,700 $20,690 $50,390 $30,690 City Clerk Second Scanner $6,045 h $0 Microphones for Conference Room and Chamber $5,000 $5,000 SUB-TOTAL $6,045 $5,000 $11,045 $5,000 Inf. Svc. Wirless Network $15,800 $15,800 SUB-TOTAL $0 $15,800 $15,800 $15,800 Recreation ID Cards&Badges Equipment to Make Splashcards $5,000 $5,000 ADA Compliant Master Meter $13,000 $13,000 Fencing Repairs $3,150 $3,150 Scoreboard $7,500 $0 Replace Rotten Boards on Dock $10,000 $0 Front& Back Patio Done with Pavers $23,500 $0 Pavers in Front of Park $9,000 $0 Color Printer $1,665 $1,665 Teaching Platform $7,350 $0 Water Cooler Wall Mounted $2,520 $0 Low Rise Bleacher $9,450 $0 SUB-TOTAL $71,485 $20,650 $92,135 $22,815 Beach Exercise Stations to Replace Old Degraded Ones $6,700 $0 Rescuscitator $1,000 $1,000 SUB-TOTAL $1,000 $6,700 $7,700 $1,000 WMAWNfMEN VIN Public Leveler $1,500 $1,500 Services Trencher $1,500 $1,500 Irrigation Pump $3,000 $3,000 Line Locator $3,000 $3,000 Silo Repairs/Painting $30,000 $30,000 Lab Equipment/Panel Controls Pump Upgrades $15,000 $15,000 Lift Station Modifications $50,000 $25,880 LS Pumps-Replace Old Pumps $12,000 $12,000 LS Electrical Panels-Replace Old Two $13,000 $13,000 Two Storm Pumps $20,000 $20,000 SUB-TOTAL $4,500 $144,5001 $149,0001 $124,880 Total 1 $326,070 $200,185 • 15 FY 2006 Program Modifications Department Description of Programs Request Impact Recommendation Mayor&Commission CRA Director $100,000 $52,000 General Admin. Capital Project Manager(Contractual Service) $465,290 $225,000 Community Laptops for Code& Building Inspectors $18,880 $18,880 Development Administrative Specialist to the City Engineer $52,151 Not Funded Reclass Administrative Specialist I to 11 $0 Recommend Contract Services- Planning Projects $475,000 $175,000 Reconfiguration of Office Space $10,500 $10,500 Code Magistrates (revenues will offset expenses) $0 $0 City Planner $79,581 $77,241 Click to Gov. Software Program for citizens $2,340 $2,340 Permit Service Specialist(2 full-time) & Eliminate $57,999 Recommend 1 Compliance Inpsector position Reclass Permit Specialist(Temporary)to Records& $24,259 Not Funded Research Technician Permanent Fire Inspector(Funded from reserve and additional Fire Rescue inspection revenue, no fiscal impact to general fund) $0 $0 Firefighters(3) $240,457 Not Funded Cleaning of Fire Station $7,140 Not Funded Information Services Exchange Server $15,100 $15,100 Citrix Server $10,700 Not Funded Wireless Security Server for City Hall $18,674 Not Funded Human HRMP update on Compensation Plan $4,500 $4,500 Resources Investigation Services $24,500 $5,000 Administrative Assistant/Admin. Tech $45,432 $24,166 City Floater . $47,742 Not Funded Employee Assistance Program $5,616 Not Funded �• .r. r �, ., w''« Y -... .n c ...A ��yt 2, .,�.,� 3.'r... .n't,. Recreation July 4th Celebration $21,000 $15,000 Kids Wild Water Weekend $2,000 Not Funded Total Additions $1,728,861 $624,727 Beach Contract Lifeguard service ($190,385) Awaiting Commission Direction Total $1,538,4761 $624,727 16 o � � o � On (D o CD o � o � 0 CD a. 0 cD -n ?5 o m -� CD O It C r- n CA CD 0 N 0 Z N cn. oCD CD o � 0 CD 0 vo CD a. • City Attorney Services, Functions and Activities: The City Attorney attends all meetings of the City Commission and acts as the legal advisor to the Commission. The City Attorney also attends all Planning and Zoning Board meetings and advises the Board on legal issues. Ordinances and resolutions are prepared by the City Attorney for adoption by the City Commission. All contracts, agreements and other written documents to which the City is a party are prepared or reviewed and approved as to form by the City Attorney. The defense of the City in legal proceedings is undertaken by the City Attorney or the defense is coordinated between the City Attorney and special legal counsel. The City Attorney also advises the City Manager, the Department Heads and City employees on matters which have legal implications. FY 2005 Accomplishments: ➢ The City Attorney has continued to coordinate the defense of the City in several litigation matters after having obtained legal defense services at no cost to the City, by persuading former and current insurers of the City to provide coverage for such defenses. A "no cost" legal defense continues to be provided to the City in response to a class action lawsuit ® brought by persons challenging the City's "Vehicle Impoundment" ordinance. Another claim challenging the City's code enforcement actions is also being defended at no cost to the City (Russo v. City, a "Bert J. Harris" state law claim of unlawful taking of property due to the effect of zoning regulations). ➢ The "Special Magistrate" system is being prepared and will be implented this year to address code enforcement matters. ➢ "Impact Fees" will be substantially revised and updated, after significant work took place this year involving coordination between the City and our consultant. ➢ Lease negotiations for the Harbour Towne lease were successfully concluded. FY 2006 Ivey Objectives: Objective 1: Continue to try to resolve claims without resorting to litigation. Objective 2: Assist in bringing the Pier Restaurant and Bait Shop project to a successful conclustion. Objective 3: Maintain and strive to improve a system of responsiveness to City Commission, management and employee questions and concerns. 17 Objective 4: Continue to propose innovative approaches to problem solving and issue resolution. Objective 5: Ensure that the City "cost recovery" system continues to be used effectively, to capture legal expenses associated with the requests of applicants who or which seek to develop or redevelop property in the City. Personnel Summary Position Full Time Part Time Salaries City Attorney 1 $130,311 Legal Assistant 1 $42,931 Total 2 Salaries include COLA, merit, and step increase for FY 2006 where applicable 18 Office of the City Attorney • Acct.(dumber Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev.Budget YTD Y/E Est. Proposed Ch . 001-1400-514.12-10 Regular 0 0 0 0 0 173,242 0 001-1400-514.12-12 Payment in lieu benefits 0 0 0 0 0 40,931 0 001-1400-514.21-10 FICA Taxes 0 0 0 0 0 8,583 0 001-1400-514.21-20 Medicare Taxes 0 0 0 0 0 3,106 0 001-1400-514.22-10 Retirement Contributions 0 0 0 0 0 3,362 0 001-1400-514.23-10 Life&Health Insurance 0 0 0 0 0 33,594 0 001-1400-514.24-10 Workers'Compensation 0 0 794 664 950 688 -13 NO ® ` ' 11161 S 001-1400-514.31-10 Professional Services 277,384 279,651 268,071 191,085 286,627 15,000 -94 001-1400-514.31-20 Other Legal Services 99,962 84,826 211,700 84,086 140,700 185,000 -13 001-1400-514.31-40 Code/Lien Legal 127,157 150,673 110,000 107,647 153,000 150,000 36 001-1400-514.31-50 Airport Consultant Legal 74,899 80,622 250,000 17,175 50,000 192,000 -23 001-1400-514.40-10 Training& Per Diem 0 0 0 0 0 2,400 0 001-1400-514.40-30 Expense Account 0 0 0 0 0 6,000 0 001-1400-514.41-10 Telephone 0 618 480 1,110 1,587 1,704 255 001-1400-514.44-30 Misc. Rentals 0 12,000 0 0 0 0 0 001-1400-514.51-10 Office Supplies 0 3,548 2,830 2,102 3,830 2,000 -29 001-1400-514.54-10 Books,Subscriptions 0 272 1,930 1,192 1,632 1,950 1 001-1400-514.54-20 Memberships 0 272 495 271 495 565 14 Vn �f : . ©. .. � i 001-1400-514.64-10 Computer 0 2,930 0 0 0 0 0 TOTALS 1 579,402 615,412 846,300 405,332 638,821 820,125 3 Major Variance or Highlights of the De artment Category/Line Item Amount Explanation .31-10 Prof.Svc. (253,071) Reclass City Attorney and his administrative assistant as City's employee .31-40 Legal Svc. (26,700) Reduce Labor Attorney fee as General Employee Contract is ratified. .31-40 Code Legal 40,000 Based on trend 19 (n -� c 3 � c v � go O (n r. (D =r (D (D v � (D n Q � o CD -C3 v 3 O O � O o m (D cn w Q O Q QCD CD p cn O CD O 0 O 3 m 00 -n f�OD ® Ti (D 3:<' N m z c CD CD a CMt7 D O W C n CD C CD m g w o � Z) N X Q "O --q (D CD 0 O D n (D n O 3 (D c v O m n S 7 CO (D N N (D A N (D Q City Clerk Department Services, Functions and Activities: The City Clerk's Department is dedicated to providing quality service to the citizens of Dania Beach, the City Commission and the City Manager. Our office is responsible for maintaining City records, including but not limited to, ordinances, resolution, minutes, contracts and agreements. The office is responsible for the preparation and distribution of the City Commission agenda packet, as well as the transcription of minutes from these meetings. The City Clerk's Office responds to all public records requests in a timely, courteous and professional manner.. Our office maintains an updated list of the City's 14 committee and advisory boards, acting as the liaison between the boards and the City Commission. We advertise vacancies and accept applications, monitor all terms, keep the Commission abreast of all term expirations and prepare all required paperwork for the appointments. The City Clerk acts as the Supervisor of Elections for the City's Primary and General Election coordinating all functions through the Broward County Supervisor of Elections Office to insure compliance with State Laws. • The City Clerk's Department advertises administrative public hearings, special assessments, Requests for Proposals/Requests for Qualifications (RFP/RFQ) and Bid Announcements. Our office is responsible for updating the Code of Ordinances and providing supplements to City staff. FY 2005 Accomplishments: ➢ Eliminated outsourcing of minutes. ➢ Established procedure for agenda process that ensured that all ordinances, resolutions, contracts and agreements were reviewed by the City Attorney prior to placement in the Commission agenda packet. ➢ Purchased new recording system for the Commission Chamber and Conference Room. ➢ Conducted a successful Primary and General Election. ➢ Resolved long-standing dispute with Archive America and arranged for the return of the City's documents. Issues: ➢ Computer files are not organized and easy to find. Need to sort and store files by subject and year to facilitate research and retrieval. 20 ➢ Office files are not organized and easy to find. Need to inventory, organize, index and maintain public records according to State of Florida General Records Schedule for Local Government Agencies. FY 2006 Key Objectives: Objective 1: Purchase and implement document imaging system for City Clerk records. Objective 2: Hire and train full-time Records Clerk for City Clerk's Department. Objective 3: Outsource conversion of old microfilm records to computer files. Objective 4: Outsource scanning of old City Clerk documents and begin in-house document scanning. Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals City-wide compliance to State of Florida General Records Schedule for Local Government Agencies 50% 100% Update Clerk Index within 2 days of Commission meeting 50% 100% Transcribe minutes of Commission meeting within 7-10 days 100% 100% • Scan current records into document imaging program 50% 50% Personnel Summary Position Full Time Part Time Salaries City Clerk 1 $53,621 Deputy City Clerk 1 $42,031 Records.Technician 1 $23,883 Total 3 Salaries include COLA, merit, and step increase for FY 2006 where applicable • 21 Office of the City Clerk Acct.Number Account Decription FY 2003 FY 2004 FY 2006 FY 2005 FY 2005 FY 2006 % Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 001-1600-512.12-10 Regular 93,055 96,021 107,893 64,085 106,691 119,535 11 001-1600-512.13-10 Part-time 6,953 0 0 0 0 0 0 001-1600-512.14-10 Overtime 4,1071 2,579 1,000 82 156 300 -70 001-1600-512.15-10 Longevity Pay 5,148 5,793 0 0 0 0 0 001-1600-512.15-40 Accrued Leave Buyback 800 22,761 0 0 0 1,000 0 001-1600-512.21-10 FICA Taxes 8,196 9,214 8,150 4,867 7,697 8,817 8 001-1600-512.21-20 Medicare Taxes 1,917 2,155 1,906 1,139 1,800 2,063 8 001-1600-512.22-10 Retirement Contributions 19,618 24,682 30,449 22,966 30,243 33,502 10 001-1600-512.23-10 Life& Health Insurance 21,659 20,047 42,770 32,078 42,770 46,192 8 001-1600-512.24-10 Workers'Compensation 420 500 435 364 411 479 10 - 001-1600-512.31-10 Professional Services 2,275 13,404 61,594 13,169 20,400 15,400 -75 001-1600-512.34-10 Contractual Services 0 5,164 16,540 270 16,540 16,500 0 001-1600-512.40-10 Training&Per Diem 1,336 1,531 2,590 514 1,590 650 -75 001-1600-512.40-20 Edu Reim/Re-Certification 0 0 2,100 1,406 2,100 2,390 14 001-1600-512.40-30 Expense Account 6,000 4,774 6,000 4,523 6,000 6,000 0 001-1600-512.41-10 Telephone 326 344 360 250 360 360 0 001-1600-512.44-30 Misc. Rentals 189 0 0 0 0 2,660 0 001-1600-512.46-10 Equipment Maintenance 0 407 7,800 3,180 6,800 8,500 9 001-1600-512.49-10 County Recording Fee 334 73 500 655 900 2,000 300 001-1600-512.49-20 Legal& Display Advertise 12,830 9,301 12,500 4,942 9,500 12,500 0 001-1600-512.49-40 Election Expenses 48,266 0 107,234 52,066 55,000 0 -100 001-1600-512.51-10 Office Supplies 1,010 732 2,275 2,030 2,300 1,200 -47 001-1600-512.52-20 Misc. Supplies 71 25 300 40 300 500 67 001-1600-512.54-20 Memberships 923 558 670 376 670 500 -25 �� .,�, . F ,4O- � � 001-1600-512.64-10 Computer 0 0 10,000 5,276 10,000 0 -100 001-1600-512.64-30 Machines& Equipment 0 0 10,835 9,818 10,835 5,000 -54 .� 001-1600-512.71-10 Principal 0 0 0 0 0 01 0 001-1600-512.72-10 Interest 0 0 0 0 0 0 0 �• aRAN �" ► �' TOTALS 235,433 220,0651 433,9011 224,0961 333 063 286.0481 -34 Major Variance or Highlights of the Department Category/Line Item Amount Explanation .12-10 Salaries 11,642 Higher salary, base on employment offer when City Clerk received her certification 34-10 Prof. Svc. (46,194) Codification of Charter changes in FY 2005 1.49-40 Election Exp (107,234) No election in FY 2006 Capital Outlay SIX . . .... • Account No. Account Description Amount Project Description .64-30 Machines&Equipment $5,000 Microphone System at the Commission Chamber 22 CD O c A.cn o v m ao (1) = c cn = CO U) CD v o cn O cn CD Cr C U. v CD CD v N cn = T o O Q o D o � O 3 Q n O CD N `n cn 5. 0 00 7 M. 'ry cn ® --I -9 v O cD CJ7 1,7 cr � V�) f7Z m CD® ,� D cnCD -< W cn m °- Z n p > 0 Q CD 2' oo D m U 0 a Q CT v a 3 �2.. m v Q co a) n O CD n CD (nCFDI `C. 7 CD n O 3 CD w O• 0 v 7 CD Office of the City Manager Services, Functions and Activities: The City Manager, as Chief Administrative Official of the City, provides the primary source of leadership to the administration and staff, directs the operation of all municipal functions, and is responsible for the supervision and efficient operation of City Departments. Working closely with the Department Directors, the City Manager coordinates the provision of services to the residents, assumes responsibility for asserting a leadership role in the community, and strives to improve intergovernmental relationships. The City Manager assists the City Commission in developing policy proposals and program alternatives, establishing the long range goals and objectives of the City,and determining revenue saving options. Under the City Manager's direction, this department also: ® Researches available grant opportunities for the City of Dania Beach ® Works in conjuction with City personnel to prepare and write grant applications ® Follows through on the grant process to award, execution of agreement, project completion and close-out documentation • ® Manages Special Projects within the City of Dania Beach, i.e. the CRA, Street Beautification Program, Neighborhood Revitalization Programs, Economic Development and Expanding the City's tax base FY 2005 Accomplishments: ➢ Return of the SeaTech Marina to the City ➢ Negotiated a new Harbour Towne lease ➢ Implemented a 50150 sidewalk repair program to fix broken sidewalks throughout the City. ➢ Completed CPTED study of the Dania Heights neighborhood. ➢ Completed 29t"year CDBG projects, which included design of the future NW Community Outreach Center and traffic calming and security issues along NW 8 Avenue, sidewalk repair, bullet-proof security and street lighting, landscaping and drainage. ➢ Began 301h year CDBG projects, which include street lighting in the NW area and Needs Assessment and CPTED studies in areas throughout the City of Dania Beach. ➢ Received approval of our 31st year CDBG grant,the construction of the NW Community Outreach Center. ➢ Completion of the Frost Park Recreation Center. ➢ Completed improvements and renovations to the C.W. Thomas Park with a FR.DAP grant in the amount of$150,000 and a match from the City in the amount of$150,000. ➢ Completed improvements and renovation to P.J. Meli Park through a FRDAP grant in the amount of$150,000 with a match from the City in the amount of$150,000. • ➢ Hired Project Manager and awarded construction bid for the Pier Restaurant with completion due in late Spring, 2006. 23 • ➢ Partnered with Turn Around Dania, Inc., BSO, Broward County School Board and McDonald's for the TIME4Kids program. Turn Around Dania Beach, Inc. applied and was approved for a five year grant through the 2 1" Century Learning Center program to provide an after school and Saturday program during the school year and a six week summer camp program for children attending Dania Elementary School and Collins Elementary School This program offers children below grade level the opportunity to have one-on-one tutoring, physical education, gang and drug prevention and nutritional classes. ➢ Received approval of our 2004/2006 LLEBG grant and the LETF grant. This grant will be used for the P.O.W.E.R. after school and summer camp program, demolition of unsafe structures and enhanced security. ➢ Applied and received approval from the Children's Services Council Summer Camp grant for the P.O.W.E.R. Summer Camp Program. This program enabled the City to provide a summer camp program for 225 children at the C.W. Thomas Park recreation center, Frost Park recreation center and P.J. Meli Park recreation center. This program includes reading, math, science, computers, cultural arts, cooking, swimming lessons, and field trips. Additionally the City received approval (for the third year) to continue our P.O.W.E.R. After School Program for 75 students from Collins Elementary School. The after school program includes tutoring, computer classes, homework help, cultural activities, physical fitness and field trips. ➢ Submitted grant application and was approved for free breakfast and lunch for the summer through the State of Florida. This will provide breakfast and lunch for all children attending all summer camp programs within the City (including TIME4Kids). ➢ Continued enhancements to the City of Dania Beach website. Positive feedback continues ® from citizens and visitors, with updated information installed on a continuous basis. ➢ Continued Street Beautification Program which offers trees to residents to be planted in the swale area. Residents are required to enter into a maintenance agreement with the City for the tree(s). ➢ Received approval for a joint FCT grant with Broward County for Site 449. This grant will provide amenities including: parking,pavilions, picnic tables, walking path, signage, landscaping and a fishing area. ➢ Received approval for the FRDAP Frost Park Phase 11 grant application. This grant will provide $103,750 with a match from the City of$103,750 and will include an ADA playground, ADA picnic tables, grills,butterfly gardens and native plantings, lighting, signage and renovations to the existing tot-lot and restrooms. ➢ G.O. Bond Program—Presented to the residents, for the first time in over 40 years, six separate General Obligation Bond opportunities, of which four passed. Working 6n timelines and project schedules for each of these opportunities which include, improvements to our Parks, construction of a new library, neighborhood improvements (traffic calming measures and street lighting) and a new fire'station/BSO fire station in the western area of our City. ➢ Moved the General Employees to a Pay for Performance system, negotiated new union contracts with General Employees. 24 Issues: ➢ Encourage economic development and redevelopment in an effort to continue the expansion of the City's existing tax base. ➢ Promote homeownership development as opposed to rentals. ➢ Strengthen our financial disciplines and maintain adequate contingency funds in future budgets. ➢ Improve street lighting and implement new lighting programs throughout the City. ➢ Continue to modernize information technology systems. ➢ Continue to establish policies and procedures citywide. ➢ Continue improving customer service in all City Departments. ➢ To bring necessary improvements to the Public Services Facility and to the water treatment plant, water distribution system, wastewater collection system. ➢ To begin renovation of the C.W. Thomas and P.J. Meli Park Recreation Centers. ➢ To protect the residents from the impacts that the City will face with the introduction of slot machines at Dania Jai Alai. ➢ To expand City Hall in order to bring the building into compliance and adequately deliver services in the City's 2"d Century. ➢ Streamline City government functions. ➢ Change entitlement culture. ➢ Improve employee productivity. ➢ To provide more cost effective delivery of City services. ➢ Pursue public/private partnerships to deliver cost effective government services. ➢ Compliance with records storage requirements. ➢ Explore different pension plan options for furture hires. ➢ Work closely with State and County agencies and other cities to represent and address the City's diverse needs. ➢ Improve communication amongst the City's governing body, the community and the City Administration in an effort to achieve mutually beneficial results and positive outcomes. ➢ Continue to aggressively pursue grant opportunities. >FY 2006 Key Objectives: Objective 1: Focus on the delivery of cost efficient services to the public Objective 2: Present the Annual Budget to Commission ' Objective 3: Expanding the City's tax base through Economic Development and encouraging Redevelopment Objective 4: Remaining vigilant on Airport Expansion issues • 25 Performance Measures: • FY 2004 FY 2005 FY 2006 Actual Projection Goals Each Department meets or exceeds their performance measures N/A N/A 90% Design and implement Web page with weekly updates N/A N/A 100% Personnel Summary Position Full Time Part Time Salaries City Manager 1 $111,063 Assistant to City Manager 1 $71 119 Administrative Coordinator to the City Manager 1 $385429 Administrative Technician 1 $28,272 Total 4 Salaries include COLA, merit, and step increase for FY2006 where applicable. • 26 • O,, ,an, ager i Office of the City Manager Alffil Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-1.201-512.12-10 Regular 210,551 215,520 242,058 182,300 240,695 253,326 5 001-1201-512.14-10 Overtime 408 143 500 74 142 200 -60 001-1201-512.15-40 Accrued Leave Buyback 3,005 0 3,000 0 3,000 2,000 -33 001-1201-512.21-10 FICA Taxes 14,198 14,113 15,825 11,318 16,732 16,336 3 001-1201-512.21-20 Medicare Taxes 3,875 3,815 4,251 3,058 4,324 4,502 6 001-1201-512.22-10 Retirement Contributions 47,669 59,412 73,503 57,164 73,305 81,858 11 001-1201-512.23-10 Life&Health Insurance 0 40,093 35,011 26,258 35,011 37,811 8 001-1201-512.24-10 Workers'Compensation 974 1,048 890 744 841 1,014 14 001-1201-512.31-10 Professional Services 0 5,213 0 0 0 0 0 001-1201-512.34-10 Contractual Services 0 0 0 0 0 0 0 001-1201-512.40-10 Training&Per Diem 5,700 5,832 8,600 8,283 10,100 12,100 41 001-1201-512.40-30 Expense Account 14,400 14,503 14,4001 10,856 14,400 14,400 0 001-1201-512.41-10 Telephone 1,184 1,162 1,015 1,377 1,715 1,605 58 001-1201-512.46-30 Vehicles Maintenance 892 513 914 2,370 2,362 500 -45 001-1201-512.51-10 Office Supplies 625 478 3,400 2,309 2,800 1.,500 -56 001-1201-512.52-10 Gasoline 1,309 1,694 2,056 1,358 1,726 2,315 13 001-1201-512.52-20 Misc. Supplies 440 114 300 87 200 200 -33 01-1201-512.54-10 Books, Subscriptions 1,713 0 200 0 200 200 0 001-1201-512.54-20 Memberships 0 1,079 1,360, 1,148 1,360 1,3601 0 REA Me, INK?1 001-1201-512.62-10 Buildings 0 0 0 0 0 0 0 001-1201-512.64-20 Vehicles 0 0 0 18,907 19,000 0 0 001-1201-512.64-40� Office Furniture 0 0 1,000 0 0 0 -100 MCI WIN., VIAM ` 001-1201-512.71-10 Principal 6,845 8,041 2,048 2,048 2,048 0 -100 001-1201-512.72-10 Interest 497 210 15 15 15 0 -100 TOTALS 1 314,2851 372,983 410 346 329,6741 429,9761 431,2271 5 Major Variance or Highlights of the Department 15 Category/Line Item Amount Explanation .40-10 Travel 3,500 Additional conference/seminars for gaming issues 46-30 Veh. Maint (414) New Vehicle 27 City of Dania Beach FY 06 Program Modification Request Form • Request: Capital Project Manager (Contractual Services) Dept.: City Manager Division City Manager Fund General Fund Priority Total Impact $465,290 Justification (Expected Outcome): The City is contemplating to be performing many capital improvement projects in FY 2006. These projects include the construction of the fire station and police sub-station, renovation/expansion of City Hall,the Public Services compound, recreation centers and parks improvements. The City is in need of a project manager who will be able to handle from the beginning of the project such as dealing with design build, sending out bid package, and to monitor the construction phase until completion. During this process, the manager will be in charge of approving any change orders. Alternatives/Adverse impact if not funded: • Expenditure: Line Item Description of Request Cost .34-10 Contract. Svc. Contractual Service $465,290 Total $465,290 Revenue: Line Item Description of Funding Amount Total $0 FUNDED $225,000 28 ® Information Services Division Services, Functions and Activities: This division is responsible for the development, installation and maintenance of computer systems and applications that support City services. Information Services is involved in the identification of user needs, review of products and the selection of appropriate systems and applications for use by the City. The division then follows through to acquire and implement hardware and software and provide ongoing user support. Information Services also supports the Internet, T-1 Line, Web Site, WAN, LAN, and telephone infrastructure, supports the City-wide personal computer environment and ensures compliance to City policies relative to technology acquisition and use. FY 2005 Accomplishments: ➢ Researched, purchased,programmed and installed 26 new computers. ➢ Worked with Community Development for revamping of phone number in Building Division. Created a dedicated line for request for Inspections and a master number for the front desk. ➢ Deleted all-programs from old computers and prepared same for surplus auction. • ➢ Tested upgrades to Windows XP and after testing cycle rolled out SP2 upgrade. ➢ Revised backup method to include additional items. ➢ Upgrade of system-wide backup software (Backup Exec). ➢ Installed new phone lines for additional staff. ➢ Began implementation of Call Database to track calls. ➢ Installed Symantec Anti-Virus Server for system wide protection and monitoring. ➢ Expanded website to include a Notify Me area for automatic notification of users who are registered and wish to be notified of events and information posted on the web site. There are now 5 categories for.Notification. ➢ Trained Park personnel to add Parks and Recreation items to web site calendar. ➢ Assisted HR with research and purchase of new HR Software. ➢ Worked closely with CivicPlus (Web Page Provider) as to new offerings. Suggested changes to software as to look and feel. ➢ Added a printer friendly function to web site. ➢ Added an informative links section to web site with links to FDLE and hurricane tracking. ➢ Added a road improvement section to web site for up to date information about road closures and improvements. ➢ Completed an upgrade of Protect Point Server to newer model with additional features and stability. ➢ Fine tuned the SPAM detection software to reduce an average of 20,000 messages a month and reducing time spent by employees reading unwanted and unsolicited • email. 29 ➢ Assisted Comcast with the installation and setup of Internet service to the remote sites. ➢ Researched, purchased, installed and began creating electronic forms to replace paper forms (FormDocs). Trained staff on use of software and met with various users to determine need for new or revised forms. Will continue roll-out of new forms throughout the coming year. ➢ Created Intranet for City and a specialized Intranet for the Fire Department. This will allow users to access electronic forms and a variety of information via this Intranet. Issues: ➢ Lack of time to provide onsite training for users. ➢ Additional personnel for training, day to day operations, phone help line. FY 2006 Key Objectives: Objective 1: Replace current Exchange Server with Exchange 2003 Enterprise Edition. Objective 2: Continue to create electronic forms for all departments. Objective 3: Implement new Phone System to improve customer service. Objective 4: Replace current failing wireless system with new Wireless Mesh system. Performance Measures: FY 2004 FY 2005 FY 2006 Actual Actual Goals Respond to service calls within 24 hours N/A 87% 90% Provide up time on network services N/A 92% 95% Personnel Summary Position Full Time Part Time Salaries. Technical Support Analyst 2 0 $108,813 Salaries include COLA, merit, and step increase for FY 2006 where applicable. 30 Office of the. City Manager (Information Services Division) Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev.Budget YTD YIE Est. Proposed Chg. 001-1202-512.12-10 Regular 101,393 90,504 100,422 75,650 100,776 108,813 8 001-1202-512.15-10 Longevity Pay 10,546 0 733 1,328 1,328 0 -100 001-1202-512.15-40 Accrued Leave Buyback 31,618 412 2,50012,058 2,058 2,000 -20 001-1202-512.21-10 FICA Taxes 9,788 6,436 7,435 5,668 7,432 7,955 7 001-1202-512.21-20 Medicare Taxes 2,289 1,505 1,740 1,325 1,738 1,860 7 001-1202-512.22-10 Retirement Contributions 20,134 25,510 31,219 23,573 30,203 35,984 15 001-1202-512.23-10 Life&Health Insurance 21,775 11,819 12,973 9,730 12,793 14,010 8 001-1202-512.24-10 Workers'Compensation 457 509 388 324 367 441 14 774 -r- 001-1202-512.31-10 Professional Services 30,459 35,461 10,569 1,210 7,569 3,000 -72 001-1202-512.34-10 Contractual Services 55,001 57,982 73,350 60,094 73,350 85,100 16 001-1202-512.40-10 Training&Per Diem 431 875 2,000 550 2,000 2,500 25 001-1202-512.41-10 Telephone 816 582 720 500 670 700 -3 001-1202-512.46-10 Equipment Maintenance 1,034 8,271 9,020 2,141 6.020 8,100 -10 001-1202-512.49-30 Permits&Licenses Fees 0 24,505 26,003 31,442 31,442 35,900 38 001-1202-512.52-20 Misc. Supplies 16,117 15,241 16,000 11,639 16,000 16,000 0 001-1202-512.52-30 Computer Software 21,239 13,263 20,977 8,307 10,000 17,000 -19 001-1202-512.52-50 Uniforms 0 240 250 240 240 275 10 001-1202-512.54-10 Books,Subscriptions 622 28 500 111 250 750 50 001-1202-512.54-20 Memberships 0 150 250 150 250 250 0 o- 4 001-1202-512.62-10 Buildings 0 0 7,000 0 7,000 0 -100 001-1202-512.64-10 Computer 88,658 40,455 50,000 41,127 41,128 15,800 -68 001-1202-512.64-40 Office Furniture 0 1,698 0 0 0 0 0 i 001-1202-512.71-10 Principal 15,263 95,435 37,992 25,484 37,992 16,529 -56 001-1202-512.72-10 Interest 1,114 3,886 1,314 972 1,344 283 -78 R TOTALS 428,7541 434,7671 413,3551 303,623 391,950 373,250 -10 Major Variance or Highlights of the Department , gm. . :• x ` Category/Line Item Amount Explanation 31-10 Prof.Svc. (7,569) Technology updated,Computer system under warranty, require less outside service 1.34-10 Contractual 11,750 H.T.E.contractual fees, more users utilizing the system Capital Outlay Account No. Account Description Amount Project Description .64-10 Computer $15,800 Replacement of Wireless Link 31 City of Dania Beach FY 06 Program Modification Request Form Request: Exchange Server Dept.: City Manager Division Information Services Fund General Fund Priority 1 Total Impact $15,100 Justification (Expected Outcome): The current Exchange Server(email) version has a limit of 16 GB for the main database. We have exceeded that limit once which resulted in a shutdown of the email system. After running a compression utility and deleting a significant amount of email, we are now running around 14 GB but expect this to continue to expand. One option is to purchase another server and purchase a license for the same version of Exchange and transfer some of the mailboxes over to that new server, however, the administration of this setup with 2 servers will be very time consuming and provide additional problems for backup. The Enterprise version of Exchange will allow for for a new limit of 16000 GB and has the capability of creating multiple databases for more reliability and expansion. Alternatives/Adverse impact if not funded: If we choose not to upgrade, we will need to create a fixed limit on email to all users. We currently limit most users to 20 MB of mail space, but do not restrict serveral key people such as department heads and other heavy users of email. Placing the limit on email for all users will require a significant amout of management time for each user to delete or archive their email several times a week. If we impose that limit now it would result in the shutdown of some 25 mailboxes. The life span of the current Exchange server is about 3 more years. • Expenditure: Line Item Description of Request Cost 64-10 Computer Dell PowerEdge 2800 Server $7,100 49-30 Lic& Permit Microsoft Exchange Enterprise License $2,600 31-10 Prof. Svc. Professional Services for Installation &Transfer of Mailboxes $5,400 Total $15,100 Revenue: Line Item Description of Funding Amount Total $0 • FUNDED 32 City of Dania Beach FY 06 Program Modification Request Form Request: Citrix Server Dept.: City Manager Division Information Services Fund General Fund Priority 2 Total Impact $10,700 Justification (Expected Outcome): The current Citrix server enables Department Heads and other key people in our organization to enter our computer network from outside via the Internet. This access provides these users with the ability to work from home or other remote locations by accessing their documents and other important information much in the same way they would from their desks. The current Citrix server was built from parts and is not of a quality or speed expected for an enterprise type server that requires access and reliability 24 hours a day. The current software version on this server is 2 versions old and support will be discontinued soon. Because so many key people rely on this access I am proposing a Dell Server dedicated for the Citrix environment and an upgrade to the new software. Alternatives/Adverse impact if not funded: If we choose not to upgrade, we will continue to use our current server. This server likely will continue to run for some time into the future, but will not provide the power or hard drive space necessary to continue very far into the future. At some point in the near future we will likely need to limit the number of users assigned to this server if kept. • Expenditure: Line Item Description of Request Cost .64-10 Computer Dell PowerEdge 1850 Server $2,900 .49-30 Lic.& Permit Citrix Presentation Server License (10 users) $3,000 .31-10 Prof. Svc. Professional Services for setup and installation $4,800 Total $10,700 Revenue: Line Item Description of Funding Amount Total $0 • MOT FUNDED 33 City of Dania Beach FY 06 Program Modification Request Form • Request: Wireless Security Server for City Hall Dept.: City Manager Division Information Services Fund General Fund Priority 3 Total Impact $18,674 Justification (Expected Outcome): The current wireless access points here at City Hall provide a minimal level of security. Purchasing and installing this server will provide a means for all wireless services here at City Hall to go through and will provide a high level of security and encription. Alternatives/Adverse impact if not funded: If we choose not to purchase this server, we will continue to use the current wireless devices located here at City Hall and look to upgrade the hardware via software updates. Expenditure: . Line Item Description of Request Cost 64-10 Computer Cisco Secure ACS $11,995 49-30 Lic Smartnet Cisco Secure ACS $480 49-30 Lic SAS SVC Cisco Secure for Windows $1,199 31-10 Prof. Svc. Installation and Configuration of Wireless Bridges $5,000 Total $18,674 Revenue: Line Item Description of Funding Amount Total $0 • NOT FUNDED 34 • r General Administration FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % 0 Acct. Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-1800-519.23-10 Life&Health Insurance 221,408 208,925 428,904 321,678 428,904 450,000 5 001-1800-519.25-10 Unemployment Comp. 6,326 7,941 15,000 1,172 5,000 15,000 0 001-1800-519.31-10 Professional Services 211,923 185,483 331,082 179,044 342,582 254,550 -23 001-1800-519.31-30 Consultant Engineers 9,774 10,085 26,273 3,197 26,273 25,000 -5 001-1800-519.34-10 Contractual Service 15,098 15,098 40,120 12,581 35,120 61,940 54 001-1800-519.41-10 Telephone 36,913 40,682 42,040 25,296 39,500 38,520 -8 001-1800-519.41-20 Postage 37,317 29,675 33,120 22,174 27,000 32,600 -2 001-1800-519.43-10 Water 5,583 5,506 5,380 5,677 7,080 7,000 30 001-1800-519.43-20 Electricity 43,384 43,482 44,800 30,586 43,200 46,330 3 001-1800-519.43-30 Natural Gas 302 393 340 257 344 360 6 001-1800-519.44-10 Equipment Rentals 10,344 10,519 10,056 8,371 10,356 10,346 3 001-1800-519.44-20 Trailer Rentals 2,600 1,600 0 0 1,600 0 0 001-1800-519.45-10 Insurance Coverage 455,549 510,366 508,200 482,121 483,620 500,000 -2 001-1800-519.45-20 Judgements&Settlements 873 2,825 30,000 0 10,000 20,000 -33 001-1800-519.46-10 Equipment Maintenance 2,576 3,372 2,500 2,412 3,200 3,150 26 001-1800-519,46-40 Building Maintenance 6,142 29,472 10,538 6,326 10,538 10,538 0 001-1800-519.46-50 Grounds Maintenance 11,331 10,759 10,260 8,958 11,260 10,190 -1 001-1800-519.47-1D Printing&Binding 3,230 7,444 24,400 2,715 24,400 7,100 -71 001-1800-519,48-1D Promotional Activities 30,587 45,722 87,890 23,787 79,784 28,440 -68 001-1800-519.48-11 Airport Related Promotion 0 36,007 75,000 0 15,000 50,000 -33 001-1800-519.48-12 Centennial Celebration 19,250 68,681 41,500 29,616 29,616 0 -100 001-1800-519.49-10 Other Current Charges 0 4,172 4,780 6,249 6,250 6,530 37 001-1800-519.49-20 Legal&Display Advertise 8,240 7,586 7,200 3,320 7,200 6,800 -6 001-1800-519.51-10 Office Supplies 16,488 10,042 12,320 4,840 11,000 10,620 -14 001-1800-519.52-20 Misc Supplies 3,048 4,341 5,420 3,198 5,420 3,920 -28 001-1800-519.52-60 Building Supplies 2,977 4,559 5,440 3,408 5,000 5,840 7 001-1800-519.52-90 Hurricane Expenses 0 132,038 0 0 0 0 0 001-1800-519.54-10 Books, Subscriptions 235 230 240 99 200 290 21 001-1800-519.54-20 Memberships 9,638 10,603 11,440 9,460 11,440 11,520 1 N 001-1800-51964-40� Office Furniture 17,200 0 0 0 0 0 0 mot= 001-1800-519.71-10 Principal 267,041 219,832 217,118 163,193 213,787 217,452 0 001-1800-519.72-10 Interest 87,486 39,722 27,790 19,138 26,485 18,608 -33 x OOM 001-1800-519.82-10 Aids toPrivate Org. 8,345 15,000 15,000 10,000 10,000 11,000 -27 iN 001-1800-519.91-20 TransfertoGrant 67,525 0 50,000 0 50,000 50,000 0 001-1800-519.91-30 Transfers to CIP 363,035 984,357 1,577,011 0 1,557,011 1,396,759 -11 4 001-1800-519.91-40 Transfers to Water 0 105,000 348,820 -0 348,820 0 -100 001-1800-519.91-50 Transfers to Sewer 0 105,000 348,820 0 348,820 0 100 35 General Administration Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-1800-519.91-60 Transfers to Stormwater 0 0 0 0 0 0 0 001-1800-519.91-70 Trans to Self-insurance 0 0 0 0 0 0 0 001-1800-519.91-80 Transfer to Debt Service 210,025 212,016 212,025 159,019 212,025 212,025 0 I . 001-1800-519.99-10 Contingency 0 0 494,458 0 80000 900,000 82 001-1800-519.99-70 Library Fund 0 0 20,000 0 20,000 0 -100 TOTALS 2,191,793 3,128,535 5,125,285 1,547,892 4,547,835 4,422,428 -14 Major Variance or Highlights of the Department AWN ..Y Category/Line Item Amount Explanation .31-10 Prof.Svc. .176,532) Consultants hired in FY 2005 for GO bond promotion and Impact Fees Study .34-10 Contract Svc. 21,820 ADA Consultant .45-20 Settlements (10,000) Based on trend .47-10 Printing (17,300) City Promotion Brochure not required in FY 2006 .48-10 Promotional (59,450) Super Boat Race and Sister's City visit in FY 2005 • • 36 zr 0 -0 o OCD (Q 3 CD =• C7 o c • CD O w o m (D - 0 Q =. C2 .-' _ m S w 0 CD 0 CD o O CA m _0a N (n cD CD CD 3 0' v O N O O CS O O CD N cn o 'ki. CD CD 0 ;O y m CD N ZI CD'0000 3 < � �. NC QCD 3 . O O `Q i n' —� CD � O�'Cb CD CD m fp a 3 n t C) CD �ma cx0 `MCD � �N may^..�•T CD CD (�D o 3 - CD 0 Qv C� < CD .n Q 0 < CD p a C) -z 3 ("I7o m m O C CAD . 3 n ? n /®� Z CD CD n- < CD (Z j CD CD Cn LlO� mO D CD m o o ® 0 T n < 9 tl Y p CD V 0 v p m 3 v Z CAD <p D a v y a v cn coop 3 o CX CO CD C CD U cb CD (D a) v 0 ry 1 (^D i (Z am Cn yCD m n � m T CU � Cn rn Department of Community Development Services, Functions and Activities: This department is responsible for assuring the health, safety, and welfare of the citizens of Dania Beach through the following activities: comprehensive and strategic planning, site plan review, zoning and code enforcement services, building plan review, permitting, and inspection services, and occupational licensing. To do this the Community Development Department is divided into four(4) divisions; Planning, Building, Code Enforcement and Occupational License. PLANNING AND ZONING: This Division is responsible for comprehensive planning, CRA Planning, geographic information services (GIS), current planning (review of zoning amendments, land use plan amendments, zoning text amendments, plats, site plans, variances, special exceptions, special permits, etc.) and economic development. CODE ENFORCEMENT: This Division is responsible for the enforcement of City's codes relating to zoning violations (i.e. conducting business use in a residential area), public nuisances (i.e. junk, trash, debris on private property), junked and abandoned vehicles (cars, trucks, boats, etc), and minimum property standards for residential dwellings (paint, landscaping, etc). Additionally, the Division is responsible for building permit review of single family homes, accessory structures (garages), pools, patios, fences, signs, and zoning review of occupational licenses. Code Enforcement is also responsible for enforcing the vegetation code. OCCUPATIONAL LICENSE: The Occupational License Division is responsible for the processing and issuance of occupational licenses ("O.L.") for new and existing businesses. This includes the distribution of the O.L. applications to the appropriate review disciplines (zoning, building, electrical, mechanical, plumbing, and fire-rescue), and collection of fees at time of O.L. issuance. Accomplishments (October 1, 2004—July 1,2005): ➢ Comprehensive Plan Evaluation and Appraisal Report ("EAR") ➢ CRA Property Acquisition Application(100% complete) ➢ CRA Infrastructure Application (50% complete). ➢ Sign Amortization Ordinance in CR (70% complete in CRA). ➢ Generalized Design Guidelines Handbook (Broward County). ➢ Auxis Management Study. ➢ Capital Improvements Element (Local Road Tax). ➢ Parking Code Amendments ➢ Zoning Code Amendments (Accessory buildings, pools/patios, RO District). ➢ Code Enforcement responded to approximately 1,600 requests for zoning information. ➢ Code Enforcement received over 1,500 service requests and issued over 1,800 violation letters, courtesy notices, abandoned vehicle letters, city manager's letters and related • documents. ➢ Planning and Zoning staff responded to over 1,500 land development inquiries. 37 ➢ Approximately 65 applications have been to the Planning and Zoning Advisory Board and City Commission since October 1, 2004. ➢ Approximately 3,200 Occupations Licenses have been processed. Major Development Projects Completed (October 1, 2004—July 1, 2005): ➢ Harbor Isles (427 townhouses) ➢ Cocoplum (58 units townhouses). ➢ Sheridan Club I (58 condominiums). ➢ Dania Beach Homes (19 homes— SE 2°d Avenue). ➢ Dania Distribution Center(220,000 square foot office/warehouse/distribution). ➢ McMickle Warehouse (30,000 square feet). ➢ Marina Mile Condo Warehouse Phase I and II (90,000 square feet). ➢ UMT Industrial Building (10,000 square feet). Major Development Projects Under Construction, Construction Pending, or Site Plan Pending(October 1, 2004—July 1, 2005): ➢ Sheridan Club II (87"condominiums). ➢ Leto Townhouses: 20 units (Griffin Road east of 30`h Avenue). ➢ Oaks Condominium Phase 4—6 (114 units) ® ➢ Ocean Development (288 condominiums) ➢ 109 Park (112 condominiums) ➢ Aqua Isles (120 townhouses) ➢ Venetian(40 townhouses; 20 condos) ➢ Watercolors townhouses: 10 units (SW 32 Avenue). ➢ Forest View(31 single family homes) ➢ Cape Fear(55 townhouse units). ➢ Ival Townhomes (4 townhouses) ➢ Bucher Townhomes (5 townhouses) ➢ Ippolito (46 total units; 23 two family homes) ➢ Trivium Office Condo (59,427 sq. ft.) ➢ Marina Mile Condo Warehouse Phase III and IV (90,000 square feet). ➢ Hollander Plat(37,000 sq. ft. office—US 1) ➢ Griffin Point Plat (48,336 sq. ft. retail/office—Griffin Road) ° ➢ Grand Plaza(46,326 sq. ft. office/showroom/warehouse) ➢ Stirling/95 Best Western (100 hotel rooms) ➢ Broward County PBA (6,352 sq. ft) ➢ Marina Industrial LLC (23,755 sq. ft.) ➢ Ravenswood Business Park (38,831 sq. ft. office/warehouse) ➢ Port 5 Industrial (50,000 sq. ft). 38 FY 2006 Key Obiectives:- • PLANNING AND ZONING: Objectives of this Division for the upcoming year include: ➢ Improve standards by which new development and redevelopment is reviewed to encourage and attract quality tax-base intensive uses. ➢ Adopt 5-Year Comprehensive Plan Update ➢ Adopt Transportation Element. ➢ Enforce the Adult Entertainment Amortization Ordinance. ➢ Continue and expand enforcement of the sign amortization ordinance. ➢ Prepare a new commercial zoning district for the Marina Mile Corridor. CODE ENFORCEMENT: Objectives established for this Division include educating citizens on benefits of code enforcement; to enforce the City code so as to obtain compliance rather than using code enforcement as a punitive measure; to improve the environmental quality of residential neighborhoods. Identify alternatives allow more code cases to be heard each month. Provide education of the code process at neighborhood and civic meetings. OCCUPATIONAL LICENSE: Objectives for this Division include maintaining and updating the O.L. database; ensure that O.L.'s are processed and reviewed in a thorough manner; provide additional staff support for occupational license processing. Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals Maintain 24 hour response time to 90% of Code and Zoning complaints 100% 100% 100% Issue an average of 150 code violation notices per month 100% 100% 100% Maintain maximum 48 hour response time to 90% of planning and zoning inquiries 100% 100% 100% Conduct initial zoning review of site plans and meet with applicant within 10 working days of initial contact(90% of site plans) 100% 100% 100% 39 Personnel Summary ® Position Full Time Part Time Salaries Director of Growth Management 1 $107,177 Engineer Project Manager 1 $ 75,130 Administrative Specialist I 4 $108,756 Code Enforcement Specialist 1 $ 39,243 Chief Zoning/Code Inspector 1 $ 65,645 Code Inspector 4 $155,315 Compliance Inspector 1 $ 36,214 Occupational License Specialist 1 $ 24,815 Occupational Licensing Coordinator 1 $ 34,840 Planning Associate 1 $ 51,833 Principal City Planner 1 $ 68,351 Total 17 Salaries include COLA, longevity, merit, and step increase for FY 2006 where applicable. 40 Department of Community Development (Code Enforcement/Planning Division) - FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-1501-515.12-10 Regular 488,850 544,469 583,454 422,009 577,710 767,320 32 001-1501-515.14-10 Overtime 7,846 6,788 8,000 2,733 7,400 6,200 -23 001-1501-515.15-10 Longevity Pay 10,191 18,164 14,520 21,180 21,180 0 -100 001-1501-515.15-40 Accrued Leave Buyback 12,027 11,286 13,500 4,958 13,500 10,500 -22 001-1501-515.21-10 FICA Taxes 36,051 39,609 42,719 30,610 42,612 53,758 26 001-1501-515.21-20 Medicare Taxes 8,894 9,621 10,350 7,502 10,309 13,027 26 001-1501-515.22-10 Retirement Contributions 94,375 143,457 180,675 135,170 180,822 219,314 21 001-1501-515.23-10 Life&Health Insurance 130,967 148,772 167,225 125,419 167,226 219,794 31 001-1501-515.24-10 Worker's Compensation 31,455 20,295 19,673 16,380 18,592 25,460 29 001-1501-515.31-10 Professional Services 30,872 18,689 137,836 6,988 137,836 34,170 -75 001-1501-515.40-10 Training&Per Diem 6,077 1,719 13,250 3,644 10,250 10,500 -21 001-1501-515.40-20 Edu Reimb&Certification 0 817 2,500 1,436 2,500 3,000 20 001-1501-515.40-30 Expense Account 2,400 2,417 2,400 1,809 2,400 2,400 0 001-1501-515.41-10 Telephone 3,588 3,641 4,140 2,588 3,840 3,600 -13 001-1501-515.44-10 Equipment Rentals 3,758 4,392 4,500 2,928 4,500 4,500 0 001-1501-515.46-10 Equipment Maintenance 912 238 900 0 900 500 -44 4[01-1501-515.49-30 1-1501-515.46-30 Vehicles Maintenance 1,146 1,473 1,500 1,371 1,500 1,500 0 1-1501-515.47-10 Printing&Binding 2,717 1,062 14,235 5,565 14,235 5,500 -61 1-1501-515.49-20 Legal&Display Advertise 4,279 11,310 14,700 7,512 14,700 8,400 -43 Permits&License Fees 0 0 0 0 0 0 0 001-1501-515.51-10 Office Supplies 6,386 5,209 6,000 4,685 5,600 6,000 0 001-1501-515,52-10 Gasoline 5,020 6,717 7,894 4,607 6,094 9,145 16 001-1501-515.52-20 Misc. Supplies 2,339 328 500 226 500 500 0 001-1501-515.52-30 Computer Software 0 0 8,670 0 0 0 -100 001-1501-515.52-50 Uniforms 1,018 1,405 1,800 891 1,800 2,025 13 001-1501-515.54-10 Books,Subscriptions 2,574 1,177 1,510 1,108 1,510 1,560 3 001-1501-515.54-20 Memberships 364 1,540 2,115 658 2,115 2,235 6 001-1501-515.64-10 Computer 0 1,100 1,500 0 1,500 0 -100 001-1501-515.64-20 Vehicles 34,517 0 0 0 0 0 0 001-1501-515.64-30 Machines&Equipment 3,897 0 7,000 0 15,630 0 -100 ® "' Oki .. ►� � �I 01 ME 001-1501-515.71-10 Principal 18,001 15,190 10,025 5,725 10,613 8,732 -13 001-1501-515.72-10 Interest 1,131 877 661 370 804 453 -31 TOTALS 950,852 1,021,762 1,283,752 818,072 1,278,178 1,420,093 11 41 Department of Community Development (Code Enforcement/Planning-Division) Major Variance or Highlights of the Department Category/Line Item Amount Explanation .12-10 Salaries 183,866 Reclass Engineer, and Compliance Officer positions to Community Development,employee reclassified to supervisor level and also roll in of longevity pay. 31-10 Prof Svc. (103,666) Comprehensive Plan update,Transportation Element and Portable Water plan budgeted in FY 2005 .47-10 Printing (8,735) Comprehensive Plan update and CRA manuals budget in FY 2005 .49-20 Legal Ad (6,300) Advertisement for comprehensive plan update in FY 2005 42 City of Dania Beach FY 06 Program Modification Request Form • Request: Code Magistrates Dept.: Communtiy Develop. Division Code Fund General Fund Priority 1 Total Impact $0 Justification (Expected Outcome): This is the new code enforcement system conceptually approved by the City Commission this past Spring. It will repalce the Code Enforecement Board system as authorized by State law. Alternatives/Adverse impact if not funded: Continuation of the Code Enforcement Board system is an option, but the new magistrate process will result expedited heaings and substantial reduction of case backlog. Ex enditure: Line Item Description of Request Cost .31-10 Prof. Svc. Code Magistrates $8,000 Total $8,000 Revenue: Line Item Description of Funding Amount 354-01-02 Code Violations 8,000 Total $8,000 FUNDED 43 City of Dania Beach FY 06 Program Modification Request Form • Request: Laptops - Code and Building Inspectors Dept.: Community Development Division Code Enforcement/Building Fund General Fund Priority 1 Total Impact $18,880 Justification (Expected Outcome): Auxius report suggested that our Building and Code Enforcement Departments make use of e-devices (i.e., PDAs, wireless laptops (wireless Mobile Office) to reduce office work, increase number of inspections, track inspector's performance and reduce the likelihood of data entry errors. PDA's hardware was approved in the 2003-04 budget and transferred over to the 04-05 budget while software was being tested. It was found that access to the HTE system already in use through wireless Laptop computers was more efficient and did not require the use of the PDA software modules. In addition, inspectors can access their email accounts and other internet research tools directly from their vehicles (For example Broward County and State of Florida Agencies). Alternatives/Adverse impact if not funded: Inspects performed in the field will be logged by hand and transferred into the HTE system once they return to the office. Expenditure: Line Item Description of Request Cost 64-10 Computer Laptop Computers for Code Enf(5) @ $2600 each $13,000 64-10 Computer Laptop Computer for BuildingDivision (2) $2600 each $5,200 52-20 Oper. Exp Wireless Network Card @$50 ea Code Enf(5) $250 52-20 Oper. Exp Wireless Network Card @$50 ea Bldg (2) $100 31-10 Prof. Svc. Access Fee $70 @ mth Code Enf(5) $4,200 • 31-10 Prof Svc. Access Fee $70 @ mth Bldg (2) $1,680 Already Funded in FY 2005 budget $5,550 Total $18,880 Revenue: Line Item Description of Funding Amount • Total $0 FUNDED 44 City of Dania Beach FY 06 Program Modification Request Form • Request: Administrative Assistant to City Engineer Dept.: Community Develop Division Fund General Priority 1 Total Impact $52,151 Justification (Expected Outcome): The position is required to support the city engineer and engineering inspector. Alternatives/Adverse impact if not funded: This position is necessary to provide administrative support to the civil engineering component of site plan review and site inspection. With 5,000+ dwelling units and 3,000,000+ square feet anticipated over the next 15 years, administrative support is necessary to allow the city engineer and engineering inspector do their job. Failure to fund this position will not allow the city engineer and city engineering inspector to perform effectively and will continue delays in the site plan/building permit review process. Expenditure: Line Item Description of Request Cost 12-10 Salaries Administrative Specialist I -City Engineer $28,000 21-10 FICA FICA Match $1,736 21-20 Medicare Medicare Match $406 22-10 Pension Retirement $2,192 23-10 Insurance Health Insurance $15,972 24-10 Work Comp Worker's Compensation $109 52-50 Uniform 1 Shirt $35 52-20 Misc Sup Phone & Computer Data Connections $500 51-10 Office Sup General Office Supplies for 1 year $500 64-10 Computer Computer and Telephone $1,700 64-40 Office Furn Desk- Furniture $1,000 Total $52,151 Revenue: Line Item Description of Funding Amount Total $0 NOT FUNDED 45 City of Dania Beach FY 05 Program Modification Request Form .` Request: Reclass Adminstrative Specialist I to 11 Dept.: Community Development Division Community Development Fund General Priority 1 Total Impact $0 Justification (Expected Outcome): This position is currently classified as an Administrative Specialist I. Request to reclass to Administrative Specialist II for the purpose of support for many of the responsibilities being performed by the Planning Associate in the area of the Department's work flow. Position would be trained to backup the Planning Associate in the areas of payroll, purchasing, invoicing, and cost recovery functions. Position would further be responsible for preparing and distributing reports, legal notices, etc., coordinating plan review and schedules for the Principal City Planner, Associate Planner, City Engineer and City Landscape Consultant in addition to maintaining planning department logs, records maintenance procedures, and filing systems to ensure efficient department operations. Position would functions as liaison between supervisors, professional staff, department head, other departments, and outside agencies, gathering and relaying information as needed. This position would also provide support to the Principal City Planner and Associate Planner positions. Alternatives/Adverse impact if not funded: There is currently no one who is cross trained to perform many of the necessary functions performed by the Planning Associate relating to Departmental functions (Purchasing, Payroll, Cost Recovery, HTE Land Management). The Planning Associate currently performs duties as outlined in the Administrative Specialist II and Executive Assistant job descriptions in addition to functions relating to Geographical Information Systems and planning procedures. The duties outined in the Administrative Specialist II position pertaining to Departmental procedures could be safeguarded by crosstraing via upgrading current personnel. Budget Impact Expenditure: Line Item Description of Request Cost No immediate fiscal impact Total $0 Revenue: Line Item Decription of Funding Amount ® Total 0 RECOMMENDED 46 City of Dania Beach FY 06 Program Modification Request Form • Request: Contractual Services Dept.: Community Development Division Code/Planning Fund General Priority 1 Total Impact $475,000 Justification (Expected Outcome): CRA ZONING AND URBAN DESIGN REGULATIONS: Necessary to create special purpose zoning and design regulations specifically created for different areas in the CRA. CENTRAL CITY TRAFFIC ENGINEERING STUDY: Required to provide medium traffic impact analysis, recommendations, and traffic/land use plan relative to use of existing and potential future Jai Alai development in the context of the CRA Plan. Includes all of Dania Beach east of FEC railway. EASTIWEST MAJOR ARTERIAL STUDY: Suggested by various city commissioners to address long term development along Sheridan Street, Stirling Road, Griffin Road. Alternatives/Adverse impact if not funded: Special Planning studies will not be prepared. Expenditure: Line Item Description of Request Cost 30-10 Prof Svcs CRA Update/Zoning Regulations/Urban Design $200,000 30-10 Prof Svcs Central City Traffic Engineering Stud $175,000 30-10 Prof Svcs East/West Arterial Stud $100,000 Total $475,000 Revenue: Line Item Description of Funding Amount Total $0 FUNDED $175,000 47 City of Dania Beach FY 06 Program Modification Request Form Request: Reconfigure Office Space Dept.: Community Development Division Code/Building Fund General Fund Priority 1 Total Impact $10,500 Justification (Expected Outcome): With the reallocation of the Engineer and the addition of staff to the Community Development Department, office space is requred. Further, due to increase of construction, the site plans also need proper storage space of which the Department is lacked of. Alternatives/Adverse impact if not funded: Unable to house the employees and will affect level of service. Expenditure: Line Item Description of Request Cost .64-40 Off. Furn Paneling and workstation for engineer/staff $4,500 .64-40 Off. Furn Desk for engineer $1,500 .52-20 Mis Sup Filing cabinets for building and code divisions $3,500 .62-10 Building Shelving for site plans $1,000 Total $10,500 Revenue: Line Item Description of Funding Amount Total $0 FUNDED 48 City of Dania Beach FY 06 Program Modification Request Form • Request: Planner Dept.: Communtiy Develop. Division Community Development Fund General Fund Priority 1 Total Impact $79,581 Justification (Expected Outcome): An additional planner is necessary to provide professional small scale site plan and zoning review of as well major project plan review.This is professional planning work of more than average difficulty involving performing planning and zoning plan review(as part of the multi-department development review process). Responsibilities include reviewing site plans and permit applications for compliance with planning/zoning principals/practices and applicable codes; including inspecting development for site plan compliance. Alternatives/Adverse impact if not funded: The city is currently understaffed in terms of its planning division component. This second full time planner position is necessary to address the planning and zoning review and inspection demands placed upon the department. An additional planner is necessary to meet the increased customer service demand for comprehensive planning and zoning information. The Community Development Department cannot maintain an acceptable level of service without this position, resulting in plan and inspection processing delay. Expenditure: Line Item Description of Request Cost 12-10 Salaries Salaries $51,000 21-10 FICA FICA Match $3,162 21-20 Medicare Medicare Match $740 23-10 Insurance Health Insurance $15,392 22-10 Retirement Pension $3,993 24-10 Work Comp Worker's Compensation $199 41-10 Telephone Cell.Telephone $360 40.10 Training Educational Training Conferences&Seminars $1,000 52-20 Misc Sup Phone&Computer Data Connections $500 51-10 Office Sup General Office Supplies $500 52-50 Uniform 1 Shirt $35 64-10 Computer Computer and Telephone $1,700 64-40 Office Furn Desk- Furniture $1,000 Total $79,581 Revenue: Line Item Description of Funding Amount • Total $0 FUNDED $77,241 49 Building Division Services, Functions and Activities: This Division is responsible for the health, safety and welfare of the citizens of Dania Beach through permitting and inspection of all construction, including new, remodel, additions and repairs of all properties, both commercial and residential; performance of inspections for code compliance on commercial properties prior to issuance of occupational licenses; aid law enforcement by identifying, condemning and removing or causing to be restored or upgraded, substandard buildings within the City; maintains property standards by enforcing building and City code requirements for exiting properties; and project administration of City construction. FY 2005 Accomplishments (October 1, 2004—July 7, 2005: ➢ Approximately 2,186 building permits have been issued, generating an estimated $458,138.10 in fees. Value of construction is $26,593,700.00. FY 2006 Key Objectives: Objectives include continuing to provide our uniquely high level of service to our customers, the permit holders; continuing education of the citizens on the need for building codes and their enforcement; promote the general safety and well being of buildings and their occupants. Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals Maintain maximum 75 day initial review period for 90 percent of commercial and multi-family projects* 100% 100% 100% Maintain maximum 45 day initial review period for 90% of single-family home permits* 100% 100% 100% Personnel Summary Position Full Time Part Time Salaries Administrative Technician 2 $70,147 Building Inspector 1 $57,522 Chief Electrical Inspector 1 $61,802 Permit Service Specialist 1 $32,024 Permitting Office Supervisor 1 $37,086 Total 6 ® Salaries include COLA, longevity, merit, and step increase for FY2006 where applicable. 50 • • L- Department of Community Development (Building Division) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct. Number Account Decription Actual Actual Rev. Budget YTD YIE Est. Proposed Ch . 001-1502-524.12-10 Regular 248,879 277,238 244,283 164,198 222,463 258,577 6 001-1502-524.14-10 Overtime 5,929 3,152 6,000 2,507 6,000 5,000 -17 001-1502-524.15-10 Longevity Pay 3,361 9,708 5,941 1,191 1,191 0 -100 001-1502-524.15-40 Accrued Leave Buyback 5,689 22,872 3,500 3,608 3,608 4,000 14 001-1502-524.21-10 FICA Taxes 18,506 21,928 25,005 12,081 16,416 19,160 -23 001-1502-524.21-20 Medicare Taxes 4,328 5,150 5,848 2,826 3,839 4,425 -24 001-1502-524.22-10 Retirement Contributions 43,633 63,409 100,607 60,430 81,037 77,022 -23 001-1502-524.23-10 Life& Health Insurance 72,198 60,221 57,050 42,788 57,050 64,401 13 001-1502-524.24-10 Workers' Compensation 22,057 22,123 23,537 19,598 22,244 6,327 -73 ON 001-1502-524.31-10 Professional Services 144,998 212,927 302,410 111,916 302,400 392,000 30 001-1502-524.40-10 Training&Per Diem 3,393 3,404 3,100 1,195 2,800 2,400 -23 001-1502-524.40-20 Edu Reim/Re-certification 0 0 0 0 0 0 0 001-1502-524.40-30 Expense Account 0 0 0 0 0 0 0 001-1502-524.41-10 Telephone 1,850 1,437 1,600 886 1,300 1,680 5 001-1502-524.44-10 Equipment Rentals 1,901 2,196 2,460 1,464 2,460 2,210 -10 001-1502-524.46-10 Equipment Maintenance 0 85 0 0 0 0 0 001-1502-524.46-30 Vehicle Maintenance 557 832 1,800 1,261 1,800 1,800 0 001-1502-524.47-10 Printing&Binding 698 719 1,500 1,194 1,500 2,500 67 001-1502-524.51-10 Office Supplies 2,088 1,793 3,625 1,725 2,025 2,000 -45 001-1502-524.52-10 Gasoline 3,245 3,103 4,279 1,679 2,779 3,560 -17 001-1502-524.52-20 Misc. Supplies 155 24 200 60 200 200 0 001-1502-524.52-50 Uniforms 860 782 900 322 900 975 8 001-1502-524.54-10 Books, Subscriptions 304 633 800 692 800 800 0 001-1502-524.54-20 Memberships 57 429 760 249 660 630 -17 NO I _ . ai .., 001-1502-524.71-10 Principal 3,304 3,596 3,666 2,728 3,663 1,864 -49 001-1502-524.72-10Interest 574 283 213 181 245 36 -83 w. TOTALS 588,564 718,044 799,084 434,779 737,380 851,567 7 Major Variance or Highlights of the Department qg INS Category/Line Item Amount Explanation .31-10 Prof Svc. 89,590 Full year contractual service with Broward County 51 City of Dania Beach FY 06 Program Modification Request Form • Request: Click to Gov. (Citizen Services) Dept.: Community Develop Division Building Fund General Fund Priority 1 Total Impact $2,340 Justification (Expected Outcome): Funding was approved for Click to Gov program for Code Enforcement PDAs. Auxius Study suggested that laptops used in the field would be more efficent. Request to use the funds for a citizens service program where citizens and contractors can request building inspections and permiting results on line using the internet. Alternatives/Adverse impact if not funded: Lower level of inspection request and results service. Expenditure: Line Item Description of Request Cost 52-30 Software Click2Gov- Core $ 875.00 52-30 Software Click2 Gov- Bldg. Permits $ 998.00 64-10 Computer. Click2Gov- Server $ 4,300.00 49-30 Lic Digital Certificate $ 1,000.00 49-30 Lic BEA Weblo is $ 995.00 31-10 Prof. Svc. Access Fees $2,340 Already Funded in FY 2005 ($8,168) Total $2,340 Revenue: Line Item Description of Funding Amount ® Total $� FUNDED 52 City of Dania Beach FY 06 Program Modification Request Form • Request: Permit Service Specialist(2 Full-time) Dept.: Community Develop Division Building Fund General Priority 1 Total Impact $57,999 Justification (Expected Outcome): Two additional positions (for a total of 3 positions)are necessary to improve permit and certificate of occupancy processing as well as provide a greater level of customer service. During a departmental structure brainstorming session, the Engineer and the Compliance Inspector were proposed to be transferred from Public Services to Community Development in FY 2006. The Department Director after reviewing the structure, believes the clerical help is of higher priority. The inspections can be performed by the Engineer and therefore recommends to eliminate the Inspector position to fund for at least one permit service specialist. Alternatives/Adverse impact if not funded: Currently,there are only two persons qualified to accept, process, and review paperwork necessary for issuance of permits, coordinating inspections, and issuing CO's. This is not sufficient staff to provide an acceptable level of service. When one of the two persons is out sick (or takes leave), there is only one permit service specialist, causing an increased drop in level of service. Two additional positions are necessary to provide an acceptable level of service. Expenditure. Line Item Description of Request Cost 12-10 Salaries Permit Service Specialist($32,000 EACH) (2) $64,000 21-10 FICA FICA Match $3,968 21-20 Medicare Medicare Match $928 22-10 Retirement Pension $5,011 23-10 Insurance Health Insurance $31,944 24-10 Work Comp Worker's Compensation $250 51-10 Office Sup General Office Supplies 1 year for 2 $1,000 52-20 Masc. Sup Phone&Computer Connections(for 2 stations) $1,000 52-50 Uniform 1 Shirt each for 2 employees $70 64-10 Computer Desk Computer&Telephone(2 each) $3,300 64-40 Office Furn Workstation Setup(2) $4,000 Eliminate Compliance Inspector position ($57,472) Total $57,999 Revenue: Line Item Description of Funding Amount Total $0 • Recommended for One Position with Elimination of Compliance Inspector Postion 53 City of Dania Beach FY 06 Program Modification Request Form k• Request: Records & Research Technician (from Temp. to Permanent) Dept: Community Development Division Code, Planning and Building Split funding between Building Division and Community Development Budgets Fund General Priority 1 Total Impact $24,259 Justification (Expected Outcome): Portions of this job are currently being handled by a temporary position for the Building Department only.This is a request to make this a full time position. The Building, Code, Occupational License and Planning Divisions are beyond capacity for records storage. This person will manage records retention for all of the Divisions within the Community Development Department and will be able to serve citizens who make records requests.Additionally, the Building Division is mandated to follow through on every permit that has been issued to ensure completion and closure. Permit holders habitually do not do this. The division must have a program to research such permits and close them. This has not been done due to the increased workload of new permit activity. Records requests for the Building Division is currenly being handled by a transitional employee. A funded Records& Research Technician will perform the same work for the entire Department, and will bring us into compliance with Records Retention laws. Alternatives/Adverse impact if not funded. Alternative retention and records destruction is the only way that we can get files off of the floor in the work area as there is no storage area left in the department or in the city as a whole. Should this program not be implemented and continued the Building Division faces sanctions by the governing authority and possible decertifcation. Overtime will increase in the other divisions, because certain work can only be done in times of no public contact. r Expenditure: Line Item Description of Request Cost .12-10 Salaries Temp Permit Svc Specialist to Perm Records Research Tech Diff from amount already budgeted($24,564) $26,000 $1,436 .21-10 FICA FICA Match $89 .21-20 Medicare Medicare Match $21 .22-10 Pension Retirement $2.036 .23-10 Insurance Health Insurance $15,972 0 Work Comp Worker's Compensation $6 52-20 Misc Sup Phone&.Computer Connections $500 .64-10 Computer Desk Computer&Telephone $1,700 .64-40 Office Furn Workstation Setup $2,500 Total $24,259 Revenue: Line Item Description of Funding Amount Total $0 NOT FUNDED 54 v y � O CD 0 0- C C S C) CD = :n Cy c (n 0 O CD CD O O c� O 6CD � O. =� 0 �- O O Q cn -O O O d 0 0 3 `o' -: o a o a D cD 0 p -0 0 o � y 3 71 ® M CD T cn a m03o 0 0 fl). CD W o D CD 0 Q n D 0 W cD Z _� n 0 0 0 F D C IZ- CD _ CD 0 - cn Z Ll 3: 0 Cl) 0 ::30 0 Q CD —1 c 0 v co C» 0 un 0 CD z Q 0 CD � 0 D. 0 = 3 a' 0 Ocn a 7 fV T CDCD CD 0 00 Li 3 _ 0 CD O Cn w O� n 3 v CQ CD tn CD Department of Finance Services, Functions and Activities: The Finance Department is responsible for managing the City's financial resources in the most cost effective and efficient manner. It includes accounting, budgetary, procurement, debt management, and treasury management functions. Under the accounting functions, the department provides accurate and monthly financial reports to all departments, prepares the Comprehensive Annual Financial Report, payroll processing, accounts payable, accounts receivable billing and collections and fixed assets reporting. The department is also responsible for water and sewer utility billings and collection. For budgetary functions, the department is responsible for preparing and monitoring the annual operating budget. In April each year a mid-year review is conducted with all departments to address any issues that may arise which requires budget revision. The department is also responsible for the preparation of a five-year Capital Improvement Plan. As for purchasing function, the department ensures all goods and services are procured in the ® most competitive methods and adhere to the purchasing policies set forth by the City's Code of Ordinance and management. Finance is also responsible for investment of city's idle funds to ensure that it is invested in the most liquidable, low risk and maximum rate of return. Internal controls are also established to ensure all city's funds are secured and free of fault. When required, the department is responsible for the debt issuance as approved by City Commission and payment of of debt service. FY 2005 Accomplishments: ➢ Centralized accounts receivable for billings performed by Public Services. This includes lot clearing and 50-50 sidewalk repairs program. ➢ Implemented and processed the vehicle tag search and filing of the parking citation violations to the Clerk of the Court which was under the responsibility of the Recreation Department. ➢ Performed occupational license fees comparison with neighboring cities and presented findings to the Commission during the budget process. 55 ➢ Recommended to the Commission two revised fees structures: lien recording fees and lot clearing charges. Both fees were last amended by the City in 1991 which were no longer recovered the cost by the City. ➢ Performed benefits and salaries analysis with other cities to assist in union negotiations. ➢ Successfully performed the first on-line auction for City's surplus properties. The City received over$8,000 in proceeds. ➢ The Comprehensive Financial Report issued in FY 2003 continued to receive the award from Government Finance Officer's Association for the Certificate of Excellence in Financial Reporting. This is also the first year that the City implemented the new accounting standard GASB 34. ➢ Handled all requirements including development of the resolutions for General Obligation Bond ballots. Communicated with bond counsel on all important issues to develop the ballots that will meet the Florida Statue requirements. ➢ Developed the Fixed Assets and Infrastructure Policy to account and provide for assets tracking, transfers or deletion of City's assets. ➢ Researched water accounts with more than 2 months of zero consumptions. Issued work orders to Public Services to inspect the water meters to ensure it is working properly. Many meters have been changed out due to this procedures. ➢ Analyzed oustanding final water accounts, especially rental properties. When property owners can be located, transfer balance to owner's account for payment. ➢ Implemented payment on line for utilities payment. During the first month of the implementation the City received 170 applications. This will not only provide convenience to the citizens but also increase efficiency in processing which will be a cost savings to the City. ➢ Developed a data base so that all city's purchasing contracts are tracked for expiration date or terms and subsequently inform the relevant department to look for alternatives at least 60 days prior to expiration. Issues: ➢ Review all program fees structure. ➢ Implement fixed assets application of the H.T.E. system in order to account for all City's additions and deletions of assets. ➢ Develop a debt policy to ensure the City does not over extend its credit capability. 56 ➢ Reconcile with Property Appraiser Office, Department of Revenue, and other • utilities vendors that all properties in the City's boundaries are accounted for. This will ensure that the City will receive the proper share of revenue for property taxes, telecommunication simplification taxes, franchise fees and utilities taxes. ➢ With the assistance of the Project Manager, develop a cash drawdown schedule for all general obligation projects so idle cash can be invested to the fullest. ➢ Continue to review all zero consumption utility accounts and with the assistance of Public Services to ensure meters are functioning accurately. This process will probably be repeated every six months. ➢ Develop a system to centralize all city liens. This will provide efficiency in the lien search process and work towards a target to be able to perform the process within 24-48 hours. ➢ Develop collection methods for outstanding receivables such as fire inspection fees, and false alarms. FY 2006 Key Objectives: Objective 1: Develop a debt policy Objective 2: Implement Fixed Assets applications in H.T.E. system. Objective 3: Reconciliation with different jurisdictions and vendors that all properties within the City of Dania Beach are accounted for to ensure proper share of revenues. • Objective 4: Cash drawdown schedule for all general obligation projects. Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals Payment of Accounts Payable within 5 days of due date N/A 95% 98% Month End Closing by the 12th of each month 30% 50% 80% Management Comments issued by Auditor 1 0 0 Investment return higher than SBA by 30 basis point N/A 25% 35% Personnel Summary Position Full Time Part Time Salaries Director of Finance 1 $97,930 Assistant Finance Director 1 $63,809 • Purchasing and Contracts Coordinator 1 $57,918 57 • Position Full Time Part Time Salaries Payroll & Accounting Coordinator 1 $40,230 Accountant 1 $36,644 Administrator Coordinator 1 $44,902 Administrative Technician 1 $11,630* Accounting Technician II 1 $31,529* Accounting Specialist 1 $34,635* Accounting Technician II 1 $34,388** Administration Technician 1 $11,386** Customer Service Representative 1 _ $23,159** Total 10 2 Salaries include COLA, merit, and step increase for FY 2006 where applicable. NOTE: Full Time Equivalency for PT= 1.0 1*Denotes Water Fund ' **Denotes Sewer Fund • 58 Department of Finance Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-1701-513.12-10 Regular 268,292 266,752 314,145 232,233 311,493 341,434 9 001-1701-513.14-10 Overtime 730 904 800 0 0 500 -38 001-1701-513.15-10 Longevity Pay 14,577 7,366 8,139 12,709 12,709 0 -100 001-1701-513.15-40 Accrued Leave Buyback 10,494 4,512 4,500 944 4,500 3,000 -33 001-1701-513.21-10 FICA Taxes 20,770 19,454 22,760 16,714 22,607 23,663 4 001-1701-513.21-20 Medicare Taxes 4,858 4,721 5,589 4,166 5,544 5,885 5 001-1701-513.22-10 Retirement Contributions 48,715 72,291 98,600 74,368 98,807 112,912 15 001-1701-513.23-10 Life&Health Insurance 64,980 37,852 50,563 37,922 50,5631 54,609 8 001-1701-513.24-10 Workers'Compensation 1,189 1,323 1,236 1,033 1,168 1,369 11 r 001-1701-513.31-10 Professional Services 415 7,177 15,917 5,385 15,000 2,150 -86 001-1701-513.32-10 Accounting&Auditing 46,350 42,853 45,450 38,428 42,250 43,600 -4 001-1701-513.40-10 Training&Per Diem 3,881 905 4,300 452 800 2,680 -38 001-1701-513.40-20 Edu Reim.&Certification 0 21293 4,800 959 3,500 6,300 31 001-1701-513.40-30 Expense Account 6,000 6,043 6,000 4,523 5,000 6,000 0 001-1701-513.41-10 Telephone 456 390 360 265 362 360 0 001-1701-513.46-10 Equipment Maintenance 0 0 300 55 200 250 -17 001-1701-513.47-10 Printing& Binding 2,358 3,024 5,500 1,851 4,000 2,980 -46 001-1701-513.49-10 County Recording Fee 2,415 2,641 3,500 2,848 3,5001 3,800 9 001-1701-513.51-10 Office Supplies 4,521 4,226 3,905 2,830 4,905 4,115 5 001-1701-513.52-30 Computer Software 0 0 6,000 0 6,000 0 -100 01-1701-513.54-10 Books, Subscriptions 6301 190 780 305 400 760 -3 001-1701-513.54-20 Memberships 7831 1,0181 860 405 860 970 13 001-1701-513.64-30 Machines& Equipment 0 0 5,000 0 5,000 0 -100 OW 11 .+, -t'- 001-1701513.71 10 Principal 0 1,639 2,455 1,219 2,455 2,524 3 001-1701-513.72-10 Interest 0 86 121 69 123 53 -56 TOTALS 1 502,4141 487,6601 611,5801 439,683 602,746 619,914 1 Major Variance or Highlights of the Department aWa . -t P ' s :, .ram , Category/Line Item Amount Explanation 12-10 Salaries 27,289 Longevity roll in base pay,otherwise increase is 6% .31-10 Prof.Svc. (13,767) Conversions of data of capital assets to H.T.E.format performed in FY 2005 .47-10 Printing (2,520) Based on consumption trend for payroll, accounts payable checks and purchase orders 59 CD _ o ' kR / \ � 8 g 7 \ . zi � > \ CD \ 2 \ - e \ » C - < § \ a , E cr � \ . / \ x m J LA\ \ 0 / ( 45 F p ƒ - ° - / - « u ] CD \ � � E j -n z \ ] o � � \ \ CD U J - / - � - UL -11 \ u -n z W § m m � \ M0 § c ] 2 e \ ~ CD o - m \ \ & 3CDE. 2 _ 0 U---A _ \n 2 - - 2 $ � a CD . / _ _ / z : � n \ - » } § \ e CD _ ) CD - 2 ) . \ K. \ CD Department of Fire-Rescue Services Services, Functions and Activities: "Advancing Service Through Caring" is the passion of Dania Beach Fire Rescue. Our Mission is to preserve life, protect property, alleviate suffering, and care for the sick and injured through the delivery of comprehensive, quality emergency services. These essential services include fire, emergency medical, marine rescue and medical transport of the sick and injured. We provide these services to the citizens and visitors of Dania Beach. All our departmental efforts and energies are organized through departmental PILLARS. These PILLARS: Fiscal Responsibility, Operational Improvement, Customer Service and Community Outreach, Professional Development, Health/Wellness and Safety, and Infrastructure Support, undergird our organization and function as steering elements for the delivery of our services. Dania Beach Fire Rescue and Marine Safety, Provides services such as; Emergency Medical Treatment & Transport, Fire Prevention & Life Safety, Fire Suppression, Beach protection through Marine.Rescue, and Public Information & Education. These programs help allow our continued interface with the community. Our personnel are heavily involved in community and customer outreach, providing innovative programs to connnect ourselves to the citizens served. • FY 2005 Accomplishments: ➢ NFPA figures rank Dania Beach Fire Rescue & Marine Safety in the top 1% busiest departments in America for any similar sized city of 35,000 population ➢ Maintained an average response time within a 4 minute total for an Advanced Life Support response to over 7,800 emergency calls for help (National benchmark for ALS Service= 8 minutes) ➢ Safe, clean, and family friendly beach protected by highly trained Marine Rescue Officers ➢ Strategic Quality Assurance through our customer service "Because We Care" program ➢ Marine Rescue re-organized into Fire Rescue for improved citizen safety and fiscal responsibility. ➢ Dispatching through common radio communications ➢ Our unique "Mentorship Program" for all new employees helps to strengthen the fabric of our public service initiatives, through more competent and caring employees ➢ Completed a "Gold Standard" for agency review by I.S.O. with the result placing Dania Beach Fire Rescue in the TOP 7%nationally for fire suppression activities ➢ Improved radio communications and vehicle GPS system allowed for 100% Closest Unit Response and AVL -vehicle locator system for dispatching closest most appropriate unit ➢ Installed over 100 Fire/Smoke detectors through the State Fire Marshal's Smoke Detector Program ➢ "Community Connections" through active public awareness programs, seasonal safety fliers, CPR programs, and City of Dania Beach Employee Enrichment Training Programs 60 • Issues: ➢ Insufficient staffing to meet the tremendous 911 - fire and emergency medical demand. Dania Beach now ranks in the top 1% busiest Fire Rescue Departments in America at 7,895 calls for help, equating to over 21 - 911 calls for response each day. ➢ The same number of personnel that responded to 7— 911 calls for help ten years ago are now responding to 3 times that 911 total in calendar year 2004. ➢ Utilizing City of Hollywood fleet maintenance program in lieu of outside vendor and realizing significant savings in vehicle maintenance cost. ➢ Combine Medical and Fire training programs to reduce cost while allowing CEU requirements to be met. ➢ Partial funding in the 2005 fiscal year budget for Marine Rescue staffing allows the City of Dania Beach to be two part time marine rescue officer away from fully protecting all areas of the city's beach. The responsibility for this protection by municipalities has recently been mandated by the Supreme Court of the State of Florida. ➢ Requests for increased staffing have been continuously denied resulting in two person engine companies when the regional, state and federal guidelines are three personnel for each fire suppression apparatus. This staffing situation now coupled with a 22% increase in 911 responses for calender year 2004, places the Fire Rescue Department a minimum of two personnel short of department suggested daily staffing of 13. (3 on each rescue, 3 on each fire apparatus and 1 battalion chief). ➢ Staffing Requirement - 3 personnel per emergency unit = increase of total staffing by 9 • firefighter/paramedics. Suggested remedy would require the City of Dania Beach to hire 3 paramedic firefighters per year for the next 3 years. ➢ Significant upsurge in new construction workload has increased the already staffing shortage in the Fire Prevention & Life Safety Division. Utilizing shift personnel for annual inspections is no longer practical as there has been a significant workload increase in shift operations responding to 911 calls. The department still remains steadfast in using engine companies to carry out re-inspections and some assistance with annual inspections but this can only be an off-set and not figured into the true Prevention Division need. ➢ 1 additional inspector is required to meet the legal mandate to annually inspect all commercial occupancies. The additional inspector would allow for inspections to be billed at the time of occupational renewal. ➢ Follow City of Dania Beach legal office recommendation to protect all areas of Dania Beach's recreational ocean areas. To accomplish this requires Increasing Marine Rescue staffing 2 part time positions. This measure will assure the protection of beachgoers and allow for the north side of the pier to be protected. This area is where 30% of beach patrons gather and swim, but remains unabel to be protected due to lack of required staffing. Because of the beach re-nurishment program the enlarging beach will draw additional beachgoers. At that point, mid-July or August, the increase in activity North of the pier will intensify and the staffing will be required to protect the public. ➢ Resolve the CBA with labor force to allow for the establishment of clear, fiscal responsibilitites ➢ Re-title three department captains in charge of the Divisions of: Emergency Medical Services, Training and Logistics, and Fire Prevention & Life Safety, to similar indusrty standard titles for "like" Fire Rescue Divisions, as Division Chiefs. ➢ Work within the CBA to accomplish this change and over time to adjust up salary to Battalion Chiel level, or over three years recommended 5%. 61 ® FY 2006 Key Objectives: Objective 1: Adopt a personnel hiring pattern of 3 personnel per year for the next three years to equate to call volume increases of over 22% during 2004. Increase Marine Rescue staffing by 2 part time positions, and providing for the effective complete coverage of Dania Beach ocean area including an expected increase in beach size due to the beach renewal project. Objective 2: Hire 1 full time, fire inspector to the Fire Prevention & Life Safety Division to allow for all annual inspections of commercial occupancies throughout the City of Dania Beach to occur. This hiring then increases the effectiveness of the entire Division and works to recognize the exponential increase in plans review and new building inspections that continue to drain down all available resources . Objective 3: To expound on our advancements in customer outreach through the thoughtful development of key health, safety and medical awareness programs. Objective 4: Advance the professional development of our employees through outside studies, training modules, and advanced evaluation techniques, to include the medical advancement of all Marine Rescue Officers to that of an Emergency Medical Technician through continued training and development Objective 5: Facilitate greater understanding of the community's needs through ongoing civic • involvement and interface Objective 6: Continue to utilize key staff personnel in the development of grant applications to increase overall funding for specialized programs that can be shown to have local community impact thus resulting in a high probability of acquiring the grant approval rating necessary to fund individual items. These items can range from public education to operational improvements. Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals ❖ First Advanced Life Support Unit on Scene >4 minutes >4 minutes >4 minutes ❖ Increased Professional Development: 10% >10% Same Certifications, Degree Programs, technical specialties %=Total Department advancement in educational achievements during any given year per previous total for combined certificate and degree programs 62 • Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals ❖ 100% Closest Unit Response Plan Activation In Process Partial Complete Dania Beach/Hollywood Fire Rescue Services automatic Aide Closest Unit Response regardless of city ❖ 15 Firefighters on scene at a structural fire within 9 minutes 90% 90% 90% ❖ I.S.® National Rating Top 7% Submit Receive Maintain ❖ Increase of flours utilized for Public Education and Protection >15% >20% 5% Personnel Summary Position Full Time Part Time Salaries Fire Rescue Division • Fire Chief 1 $ 99,007 Deputy Fire Chief 1 $ 98,326 Administrative Coordinator 1 $ 50,519 Administrative Specialist I 1 $ 30,815 EMS Captain 1 $ 74,250 Fire Marshall/Captain 1 $ 84,940 Fire Inspector 3 $ 179,507 Battalion Chief 3 $ 293,265 Fire Captain/Paramedic/EMT 6 $ 487,717 Rescue Lieutenant 6 $ 417,892 Engineer/Operator/Paramedic/EMT 6 $ 430,651 Firefighter/Paramedic/EMT 24 $1,355,593 Training Captain 1 $ 84,939 Total 55 Beach Division Marine Safety Captain 1 $ 64,011 Marine Safety Lieutenant 1 $ 39,096 Marine Safety Officers 4 $ 147,719 Marine Safety Officers * $ 80,757 • Total 6 *NOTE: Full time Equivalency for PT = 3.72 Salaries include COLA and step increase for FY2006 where applicable. 63 Fire Department (Fire-Rescue Services) FY 2003 FY 2004 FY 2005 FY 2006 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-2201-522.12-10 Regular 3,297,255 3,492,391 3,752;317 2,807,729 3,755,969 3,887,386 4 001-2201-522.14-10 Overtime 206,837 226,081 240,000 179,773 243,230 243,000 1 001-2201-522.15-10 Longevity Pay 176,050 203,941 209,907 226,855 226,855 234,470 12 001-2201-522.15-20 State Incentive 11,818 11,660 15,602 9,651 15,602 15,602 0 001-2201-522.15-30 Extra Fire Duties 84,429 94,710 69,500 50,161 71,096 69,000 -1 001-2201-522.15-40 Accrued Leave Buyback 261,703 106,531 120,000 129,912 129,912 132,000 10 001-2201-522.21-10 FICA Taxes 266,946 272,124 310,252 211,293 282,872 321,264 4 001-2201-522.21-20 Medicare Taxes 66,431 68,967 73,478 55,421 72,161 76,258 4 001-2201-522.22-10 Retirement Contributions 663,371 870,128 1,140,760 800,674 1,097,754 1,268,201 11 001-2201-522.23-10 Life&Health Insurance 592,042 610,215 721,975 541,481 721,975 765,759 6 001-2201-522.24-10 Workers'Compensation 199,543 266,073 278,899 232,271 263,578 288,078 3 a 001-2201-522.31-10 Professional Services 60,561 79,815 80,960 63,156 80,960 90,060 11 001-2201-522.34-10 Contractual Service 90,742 99,820 88,808 10,594 88,808 117,420 32 001-2201-522.40-10 Training&Per Diem 529 5,509 13,250 9,365 10,250 17,050 29 001-2201-522.40-20 Edu Reim/Re-Certification 23,051 19,912 23,674 8,022 23,674 21,674 -8 001-2201-522.40-30 Expense Account 2,400 2,417 2,400 1,809 2,142 2,400 0 001-2201-522.41-10 Telephone 15,234 16,204 15,820 10,916 15,820 15,920 1 001-2201-522.43-10 Water 3,645 3,865 4,000 3,166 4,000 4,200 5 001-2201-522.43-20 Electricity 14,158 13,710 14,300 10,265 14,300 14,730 3 001-2201-522.43-30 Natural Gas 956 1,167 1,120 1,032 1,372 1,320 18 001-2201-522.44-10 Equipment Rentals 4,388 4,305 4,800 3,055 4,800 4,032 -16 001-2201-522.44-30 Misc. Rentals 78,260 79,208 80,960 67,423 79,710 84,385 4 001-2201-522.46-10 Equipment Maintenance 12,905 15,164 20,070 9,919 20,070 17,970 -10 001-2201-522.46-20 Communication Equip Mair 10,735 9,173 4,500 770 4,500 6,500 44 001-2201-522.46-30 Vehicle Maintenance 94,142 106,167 94,650 37,280 86,000 76,850 -19 001-2201-522.46-40 Building Maintenance 5,292 10,427 19,750 9,567 19,750 14,398 -27 001-2201-522.46-50 Grounds Maintenance 5,590 3,395 4,800 3,196 4,800 2,800 -42 001-2201-522.47-10 Printing& Binding 1,384 2,505 7,600 3,043 7,600 4,200 -45 001-2201-522.48-10 Promotional Activities 0 1,301 1,300 1,208 1,300 4,700 31 001-2201-522.49-30 Permits&Licenses Fees 0 1,900 5,600 2,726 3,500 3,000 -46 001-2201-522.51-10 Office Supplies 7,011 7,752 9,500 5,082 8,000 8,000 -16 001-2201-522.52-10 Gasoline 22,616 27,766 31,812 26,657 36,400 42,910 35 001-2201-522.52-20 Misc Supplies 25,244 13,320 15,232 10.620 15,232 21,800 43 001-2201-522.52-50 Uniforms 37,479 11,916 18,132 8,446 19,382 14,282 -21 001-2201-522.52-60 Building Supplies 8,914 7,883 9,475 4,874 9,475 8,500 -10 001-2201-522.52-70 Medical Supplies 43,521 49,383 58,500 41,369 58,500 58,000 -1 001-2201-522.54-10 Books, Subscriptions 2,458 3,222 4,625 2,388 3,000 2,700 -42 001-2201-522.54-20 Memberships 4,464 898 710 581 710 710 0 64 Fire Department (Fire-Rescue Services) • Acct. Number Account Decription FY 2003 FY 2004 FY 2005 FY 2006 FY 2005 FY 2006 % Actual Actual Rev. Bud et YTD Y/E Est. Pro osed Ch . r g 001-2201-522.62-10 Buildings 7,300 0 0 0 0 0 0 001-2201-522.64-10 Computer 0 0 1,518 1,448 1,448 0 -100 001-2201-522.64-20 Vehicles 30,384 22,803 20,000 0 20,000 0 -100 001-2201-522.64-30 Machines&Equipment 52,511 30,976 29,500 17,735 29,500 30,690 4 001-2201-522.64-40 Office Furniture 0 1,698 0 0 0 0 0 001-2201-522.71-10 Principal 151,698 95,650 106,327 99,060 101,776 101,933 -4 001-2201-522.72-10 Interest 40,600 38,871 38,203 18,993 30,488 31,577 -17 14 I ' 001-2201-522.99-20 Reserve for Fire Rescue 0 0 159,259 0 169,259 159,259 0 OWN W" TOTALS 6,684,597 7,010,923 7,923,845 5,738,986 7,857,530 8,281,988 5 Major Variance or Highlights of the Department Category/Line Item Amount Explanation 4k.31-10 Prof Svc. 9,100 Increase in Medical Director fee; Increase in ADP billing for EMS due to additional revenue (7%of revenue) .34-10 Contract. Svc. 28,612 Dispatch Service for only 9 months in FY 2005 46-30 Veh. Maint (17,800) Contract with City Hollywood instead of EVT, realized great savings Capital Outlay gm Account No. Account Description Amount Project Description $2,190 Nitronox Pain Management Delivery System $2,000 Two Large Body Platforms 64-30 Machines& Equipment $8,000 Two Rescue Transport Stretchers $2,500 Stairchair Ferno Unit $16,000 Auto-Pulsg CPR Device 65 City of Dania Beach FY 06 Program Modification Request Form • Request: One Fire Inspector Dept.: Fire Department Division Fund General Fund Priority 1 Total Impact $0 Justification (Expected Outcome): The increasing workload regarding all aspects of the Fire Prevention & Life Safety Division have reached a breaking point. The amount of square footage of plans reviewed has increased from a three year total of 2 million square feet of plans to 1.8 million in just one year. This alarming rate of increase only increases exponentially when we then need to yearly inspect all these commercial occupancies. The expected goal if the modification is approved, as we strongly recommend it is, would allow for the department to visit nearly all commercial occupancies yearly, as required by all governing bodies. Additionally, we would be able to spend the necessary time on involved plan review and the obvious field work that goes along with new building construction. We would then increase revenue through "pre-billing" at time of renewing occupational license. Dania Beach Fire Rescue is confident of a revenue stream increase of$40,000.00 dollars, thereby supporting nearly half the required total cost and all the while making Dania Beach a safer community to live, work and play in. Alternatives/Adverse impact if not funded: The inability to move inspections to the fire department's combat engines and rescue units, apart from re- inspections, leaves no other alternative than to hire this added Fire Service lnspet;tor. The result of not hiring such, will be a continual decrease in the percentage of licensed commercial occupancies that are able to be inspected annually. Moreover, because there is a clear cut mandate to inspect all commercial occupancies, the liability shifts to the fire service and the city if an occupancy has violations that go unchecked due to under-staffing, especially • once the void in responsibility has been recognized. Left unchanged the Fire Prevention & Life Safety Division will falter, due not to poor leadership, slack performance or the such, no it will be the continual lack of funding of the human resources to get the job done. Budget Impact Expenditure: Line Item Description of Request Cost 12-10 Salaries One Fire Inspector with incentive pay $54,392 21-10 FICA FICA $3,984 21-20 Medicare Medicare $932 22-10 Retirement Pension $19,608 23-10 Health Ins. Medical Benefits $15,972 24-10 Work. Comp Worker's compensation $3,900 52-20 Oper Supp Equipment/Gear Cost . $1,679 Total $100,467 Revenue: Line Item Description of Funding Amount Inspection Revenues Key function will be annual inspection of commercial $72,000 occupancies. 6 inspections per day X 5 days per week X 50.00 base fee per inspection X 48 weeks per year Fire Assessment Lower reserve to fund the difference $28,467 • Total $100,467 FUNDED 66 City of Dania Beach FY 06 Program Modification Request Form • Request: Three Additional Firefighter/Paramedics Dept.: Fire Department Division Fund General Fund Priority 1 Total Impact 240,457 Justification (Expected Outcome): 22% increase in calls for help during 2004 thru 2005 ranks in the top 1% busiest fire rescue departments. This staffing increase was recommended by ISO after their last inspection and by ESCI in their 2004 city funded staffing study. Our request would begin to improve our staffing level on the two advanced life support fire engines to a 3 person minimum. This increase would place a "firefighter on the fire engine", as now there is only a engineer operator and a Captain. Alternatives/Adverse impact if not funded: If the request for three combat personnel goes without funding again, and the call volume that has consistently and steadily risen 10 % per year continues, and the need for advanced medical intervention done by our two ALS fire engines remains critical, we will face obvious difficulties in the mitigation of emergencies of every type. Statistically, the current staffing has seen an increase in it's call volume from 7 calls per shift to now over 22 calls per 24 hour period. The ability to meet the required training hours, apparatus preparation work, re- inspections to help Fire Prevention, ISO required Premise Surveys and Pre- Fire Plans for all commercial occupancies has stretched the department to it's edge. We strongly recommend the hiring of three personnel per year for the next three years. Budget Impact Expenditure: Line Item Description of Request Cost 001-2201-522-12-10 (3) FF/Paramedic (F45/01) 9 @ $39,590 (incl. 3.5% COLA) 118,770 001-2201-522-21-10 FICA/Medicare (3 @3,713) 10,713 001-2201-522-22-10 Pension (Employer Pickup) 21,545 001-2201-522-22-10 Employer Pension 21,272 001-2201-522-23-10 Health Insurance Family (3 @ 15,972) 47,916 001-2201-522-24-10 Workers Comp Insurance (3 @ 5,147) 15,441 001-2201-522-52-50 Equipment/Gee 3611600 4,800 Total 240,457 Revenue: Line Item Description of Funding Amount Total 0 NOT FUNDED 67 City of Dania Beach FY 06 Program Modification Request Form -� Request: Cleaning Company For Fire Station/Administrative Building Dept.: Fire Division Fund General Fund Priority 1 Total Impact $7,140 Justification (Expected Outcome): In the past, station one personnel would complete a deep cleaning of the station every Monday. Due to a substantial increase in call volume, required ISO training, and mandatory life safety inspections, it is virtually impossible for personnel to continue weekly deep cleanings. The department averages 22 calls for emergency help each and every day. The increase in citizen expectations of medical interventions brought to their door step in 4 minutes or less has placed an exceedingly difficult benchmark on the provision of excellent fire and rescue operations. We have, with industry innovative automatic aide agreements, been able to continue to attain outstanding service coverage. This has left the deep cleaning of the station at the very bottom of the department's mission and as such requires an outside cleaning company's assistance in keeping the city's fire station a place we all can be proud of. Alternatives/Adverse impact if not funded: If the use of a cleaning company is not funded, the buildings will soon be in disrepair, due to the lack of time available for deep cleaning activities. The personnel are saturated with training requirements, responding to emergency calls, pre-fire incident surveys, re-inspections, public education outings and the such, and are unavailable to perform deep cleaning activities that are expected in an industrial occupancy that is used 24 • hours per day, seven days per week. Budget Impact Expenditure: Line Item Description of Request Cost 46-40 Building Maint Cleaning Company Twice Per Month for Station and three $7,140 times a week for the Administrative Office Total $7,140 Revenue: Line Item Description of Funding Amount Total 0 • NOT FUNDED 68 Fire Department (Beach Division) FY 2003 FY 2004 FY 2006 FY 2005 FY 2005 FY 2006 % EAcct. umber Account DecriptionActual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 72.12-10 Regular 186,338 190,568 207,757 144,682 218,154 250,825 21 72.13-10 Part-time 69,247 91,874 80,757 66,889 93,093 87,197 8 001-7202-572.14-10 Overtime 8,070 6,407 6,000 5,804 9,5661 8,500 42 001-7202-572.15-10 Longevity Pay 7,950 8,228 8,516 11,797 11,797 0 -100 001-7202-572.15-40 Accrued Leave Buyback 25,741 14,090 8,000 492 8,000 5,000 -38 001-7202-572.21-10 FICA Taxes 19,561 21,106 21,536 15,208 19,897 23,245 8 001-7202-572.21-20 Medicare Taxes 4,575 4,936 4,936 3,557 4,653 5,436 10 001-7202-572.22-10 Retirement Contributions 28,863 38,938 40,042 30,550 43,0571 54,016 35 001-7202-572.23-10 Life&Health Insurance 57,763 76,755 80,278 60,208 80,278 86,792 8 001-7202-572.24-10 Workers'Compensation 11,814 16,774 16,959 14,121 16,027 24,929 47 001-7202-572.31-10 Professional Services 42,100 45,527 44,000 37,243 44,700 46,400 5 001-7202-572.40-10 Training&Per Diem 41 215 1,350 70 850 1,550 15 001-7202-572.40-20 Edu Reim&Certification 0 859 2,000 1,262 1,262 0 -100 001-7202-572.40-30 Expense Account 1,300 1,309 1,300 980 1,230 1,200 -8 001-7202-572.41-10 Telephone 0 0 2,268 1,426 1,800 1,260 -44 001-7202-572.43-20 Electricity 2,233 2,174 2,800 2,116 2,900 2,800 0 001-7202-572.44-30 Misc. Rentals 3,286 4,833 4,567 3,449 3,450 3,600 -21 00�O2-572.46-10 Equipment Maintenance 3,799 4,886 0 0 0 0 0 0046-20 Communication Equip Mtn. 0 700 300 0 0 0 -100 1-7202-572.46-30 Vehicles Maintenance 62 1,273 1,600 294 1,100 500 -69 10 01-7202-572.46-40 Building Maintenance 0 6,886 8,410 3,299 6,410 4,800 -43 001-7202-572.46-50 Grounds Maintenance 0 18,516 13,400 7,466 10,000 10,990 -18 001-7202-572.47-10 Printing& Binding 625 0 1,500 245 800 1,500 0 001-7202-572.52-10 Gasoline 0 2,716 3,265 2,140 2,500 3,813 17 001-7202-572.52-20 Misc. Supplies 18,332 6,731 9,467 4,284 6,111 5,350 -43 001-7202-572.52-50 Uniforms 2,642 3,030 4,959 3,111 4,885 4,000 -19 001-7202-572.52-60 Building Supplies 7,451 11,411 10,200 2,699 7,200 7,500 -26 001-7202-572.52-70 Medical Supplies 0 1,553 2,500 999 1,500 1,500 -40 001-7202-572.54-20 Memberships 0 100 200 0 200 200 0 eOEM IN 11 001-7202-572.62-10 Buildings 0 0 0 0 0 0 0 001-7202-572.63-10 Improv. Other Than Bldg. 0 25,330 0 0 0 0 0 001-7202-572.64-20 Vehicles 0 0 0 0 0 0 0 001-7202-572.64-30 Machines& Equipment 0 7,429 12,133 11,685 12,133 1,000 -92 3 001-7202-572.71-10 Principal 6,845 6,021 1,533 1,533 1,533 0 -100 001-7202-572.72-10 Interest 497 157 11 11 11 0 -100 TOTALS 609,136 621,332 602,6441 437,620 615,0971 643,903 7 • 69 Fire Department (Beach Division) Major Variance or Highlights of the Department r Category/Line Item Amount Explanation Based on the new pay plan,2 employees received 15%and one employees received .12-10 Salaries 43,068 25%increase; roll in longevity pretty much offset by the transfer of CSA to Recreation Admin. Division .46-40 Bldg. Maint (3,610) Beach renovation projects in FY 2006 CIP Capital Outla Account No. Account Description Amount Project Description .64-30 Machines&Equipment $1,000 Resuscitator • 70 City of Dania Beach FY 06 Program Modification Request Form • Request: Contractual Services for Pool and Beach Operations Dept.: Recreation/Fire Rescue Division C.W. Thomas Pool, PJ Meli Pool and Beach Fund General Fund Priority Total Impact ($190,386) Justification (Expected Outcome): Management has explored the possibility of contracting out professional services for operation of its two aquatic facilities and the City's ocean beachfront. A proposal was received from Jeff Ellis &Associates who currently provides service to Walt Disney resorts, Atlantis Resort and Casino at the Bahamas as well the City of Hallandale Beach, Sunrise and other Broward County Parks. JEM trains and licenses more than 40,000 lifeguards annually, and service more than 800 public swimming pools and experienced no drowning or catastrophic incident. Further JEM will also provide professional aquatic instruction programs in both pools, including but not limited to swimming lessons,aquatic exercise, SCUBA competitive swimming, competitive diving, synchronized swimming and water therapy activities. Alternatives/Adverse impact if not funded: Continue with the current structure and operations. • Expenditure: Line Item Description of Request Cost Cit 's operations-Salaries, and fringe account ($734,727) Uniforms/Training/Membership ($9,117) Contractual Service $518,192 Part-time Rec. Assistant @$10 hr 32,760 FICA match of Salaries $2,506 Total -$190,386 Revenue: Line Item Description of Funding Amount Total $0 • WAITING FOR COMMISSION DIRECTION 71 • v � 3 C.)' o v � CD � s CD � cn r* 3 CD vcn o �' v o 0 m v �_ c fit cu o o v cy, y = mCD 0 cn � v o a � y o 07 N y o Q CD C n 0 CD cn c v om CD ® m ° 90 ry ® Z CD 0 70 CD U) 0 W CD M m a in o RO 0 L JCD m: CD V) a a CD z cn o m CD p = m _0 G) � CD co :3 =$ (n ca v 9 o cn zr v m cn cu Department of Human Resources & Risk Management Services, Functions and Activities: The Department of Human Resources & Risk Management is responsible for ensuring City compliance with local, state and federal labor laws, for recruitment and selection,job classification and compensation plans, benefits administration, safety and risk management, staff training and development, policy development and implementation, labor and employee relations (to include collective bargaining agreements) and provides management consultation on employee issues. FY 2005 Accomplishments: ➢ Completed test pilot of supervisory training modules ➢ Implemented City wide safety initiative including monthly safety training session on key risk exposure areas ➢ Implementation of merit based pay and recognition program for General Employees ➢ Completed negotiations with General Employee Union, resulting in a fiscally responsible labor agreement amenable to both labor and management ➢ Analysis and selection of HRIS system ➢ Completed market analysis of health plans, formulated new plan design for acceptance by Unions ➢ Increased management awareness of overtime costs, introduced monitoring reports resulting in a decrease in overtime utilization ➢ Introduced time reporting tools for increased accountability ➢ Continued trend in reduction of recruitment advertising costs ➢ Implemented Web-based recruiting and application process Issues: ➢ Inadequate city-wide training initiative to support.staff development, succession planning ➢ Appropriately trained supervisors and managers ➢ Lack of comprehensive policy and procedure manual ➢ Staffing shortages ➢ Lack of Employee Assistance Program ➢ Pension plan costs ➢ Technology and connectivity 72 FY 2006 Key Objectives: Objective 1: Health plan enrollment transition Objective 2: Establishment of city-wide training initiative Objective 2: Compilation of accurate employee handbook/procedure manual Objective 3: Internship and mentoring program Objective 4: Interdepartmental work flow analysis, reengineering Human Resources for more effective service delivery Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals Positions filled within 60 days of receipt of-staffing 93% N/A 90% Requisition Individuals who rate their training programs as 98% 98% 100% Satisfactorily meeting their needs and objectives Employee and or labor issues resolved without arbitration 100% 100% 100% Personnel Summary Position Full Time Part Time Salaries Director of Human Resources & Risk Mgmt. 1 $84,288 Recruitment Coordinator 1 $37,540 H.R. Generalist 1 $57,515 Total 3 Salaries include COLA and estimated merit for FY 2006 where applicable. 73 Department of Human Resources and Risk Management =• Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2006 FY 2006 % Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 001-1300-513.12-10 Regular 134,347 146,201 160,158 114,303 155,379 179,343 12 001-1300-513.14-10 Overtime 0 0 300 0 0 500 67 001-1300-513.15-10 Longevity Pay 0 0 0 295 295 0 0 001-1300-513.15-40 Accrued Leave Buyback 1,961 0 3,500 0 3,500 1,500 -57 001-1300-513.21-10 FICA Taxes 9,947 10,666 12,133 8,183 11,428 13,403 10 001-1300-513.21-20 Medicare Taxes 2,326 2,495 2,838 1,944 2,702 3,135 10 001-1300-513.22-10 Retirement Contributions 27,144 39,283 49,097 35,022 48,278 59,309 21 001-1300-513.23-10 Life&Health Insurance 32,507 20,047 22,039 16,529 22,039 40,599 84 001-1300-513.24-10 Workers'Compensation 504 617 601 393 444 719 20 IM 001-1300-513.31-10 Professional Services 0 0 700 700 700 0 -100 001-1300-513.31-70 Pre-Emp Physical&Check 10,242 12,474 12,700 3,883 6,500 5,950 -53 001-1300-513.34-10 Contractual Service - 69,813 70,127 79,246 54,300 72,576 83,458 5 001-1300-513.40-10 Training & Per Diem 4,039 0 2,740 300 2,740 3,140 15 001-1300-513.40-20 Edu Reim. &Certification 0 0 1,000 0 0 1,000 0 001-1300-513.40-30 Expense Account 6,000 6,043 6,000 4,523 5,354 6,000 0 001-1300-513.41-10 Telephone 424 332 1,680 1,330 1,930 1,980 18 001-1300-513.43-20 Electricity 0 0 3,600 1,762 3,600 3,000 -17 01-1300-513.44-10 Equipment Rentals 0 596 2,400 1,155 1,724 1,467 -39 001-1300-513.44-30 Misc. Rentals 0 0 19,200 19,200 19,200 6,400 -67 001-1300-513.46-10 Equipment Maintenance 0 0 133 133 0 0 -100 001-1300-513.47-10 Printing& Binding 0 60 1,000 0 1,000 1,500 50 001-1300-513.49-20 Legal&Display Adv. 12,646 11,810 15,167 3,743 10,000 12,500 -18 001-1300-513.51-10 Office Supplies 2,667 1,479 2,000 914 1,034 2,000 0 001-1300-513.52-20 Mis. Supplies 1,463 45 500 0 500 0 -100 001-1300-513.52-30 Computer Software 0 0 15,250 12,874 12,874 2,500 -84 001-1300-513.54-10 Books, Subscriptions 481 672 927 359 927 1,383 49 001-1300-513.54-20 Memberships 470 305 850 335 850 580 -32 001-1300-513.64-10 Computer 0 1,891 0 0 0 0 0 TOTALS 316,981 325,143 415,759 282,180 385,574 431,366 4 74 Department of Human Resources and Risk Management OFF Major Variance or Highlights of the.Department ,•,. c ., .^ . ' , irk � _� s r�. s. �:•s,,., r". � ' �"s� rk " r - Category/Line Item Amount Explanation. .12-10 Salaries 19,185 To attract qualify candidates .31-70 Pre-Employ (6,750) T Human Resource Director is researching the variance .44-30 Mis Rentals (12,800) Only budget for 4 months in FY 2006, relocate to City Hall as rent will increase to$2,700 in February,2006 • 75 City of Dania Beach FY 06 Program Modification Request Form ® Request: HRMP Update on Compensation Plan Software Dept.: Human Resources Division Fund General Fund Priority 1 Total Impact $4,500 Justification (Expected Outcome): In 20002. the City engaged a consulting firm and invested approximately $50,000 to design a new compensation plan. This plan is finally being implemented in 2005. While a comprehensive analysis is not needed, a "tune-up" is necessary. Engaging the same firm to review the existing data base and assess adjustments is a reasonable next step to assuring that our compensation plan continues to meet the objectives of providing fair market representation. Alternatives/Adverse Impact if not Funded Although "across the board" adjustments have been made to the plan, it's important to note that the market impacts each job differently, Some jobs will experience moderate market adjustments, some experience no adjustment, others experience significant adjustment. HRMP is a recognized leader in municpal compensation models and has immeidate access to competitive compensation data. In order to maintain the credibility of our plan we should have it analyzed every few years to assure that salary ranges continue to reflect competitive market position. Expenditure: Line Item Description of Request Cost .31-10 Prof Svc. Fees/Contract retainer $4,500 Total $4,500 Revenue: Line Item Description of Funding Amount Total $0 FUNDED 76 City of Dania Beach FY 06 Program Modification Request Form ® Request: Investigation Services Dept.: Human Resources Division Fund General Fund Priority 1 Total Impact $24,500 Justification (Expected Outcome): The City has paid out large sums in injury claim awards and workers compensation payments. These costs could be mitigated through a comprehensive investigative process, bringing together investigation, HR dept, claims specialists, the attorneys and adjustors It is anticipated that by taking a proactive investigatory approach to workers comp and liability claims. the City will realize substantial savings in reduced fraudulent or exaggerated claims. Alternatives/Adverse Impact if not Funded The City's Risk Management Department is not staffed sufficiently to provide comprehensive investigations. A good number of liability claims end in litigation, often settlement is the "easy way out". With proactive investigations, interviewing witnesses, photos at the scene, etc. the City could strengthen our defense against these claims. In terms of works compensation claims, the knowledge that each claim will be investigated by an external source may be a deterrent for filing of fraudulent or excessive claims. Expenditure: Line Item Description of Request Cost .31-10 Prof. Svc. Fees/Contract retainer $24,500 Total $24,500 Revenue: Line Item Description of Funding Amount ® Total $0 FUNDED $5,000 77 City of Dania Beach FY 06 Program Modification Request Form ® Request: Administrative Assistant/Admin Tech Dept.: Human Resources Division Fund General Fund Priority 1 Total Impact $45,432 Justification (Expected Outcome): Functions performed by the HR department result in extensive documentation and communication demands, yet we are the only department to operate with no administrative support. Our remote location adds to this burden. There is no benefit of receptionist, mail delivery, or shared clerical support that the majority of City Hall departments benefit from. This position would be utilized to screen and assist the high volume of phone calls received in this department, would assist with high volume personnel filing (including updates to manuals) sorting of mail, ensuring office equipment(copy machine, fax, ID machine) are operational and equipped, setting appointments, assisting the Director with administrative functions required of the Human Relations Board and the Civil Service Board and would manse the extremely high volume of traffic into HR dept. Alternatives/Adverse Impact if not Funded The amount of time spent on administrative tasks is adversely impacting the ability of the department to focus on strategic goals and be proactive in the design and implementation of"value added" projects. There are constant interruptions requiring administrative attention (requests for meetings, "walk-ins" asking for information, demands to run back and forth to City Hall as a result of miss-directed communication, extensive filing, Board related demands, correspondence, etc.). Approving this position will enable the department to more effectively utilize the professional abilities of the HR staff, and allow the department to provide a higher ® level of service and performance. Expenditure: Line Item Description of Request Cost 12-10 Salaries Salaries $23,000 21-10 FICA FICA $1,426 21-20 Medicare Medicare $334 22-10 Retirement Pension $1,801 23-10 Insurance Health Insurance $15,972 52-20 Mis Suppl. Phone $400 64-10 Computer Computer $1,500 64-40 Off. Furn Desk, chair etc. $1,000 Total $45,432 Revenue: Line Item Description of Funding Amount Total $0 ® FUNDED 6 MONTHS $24,166 78' City of Dania Beach FY 06 Program Modification Request Form ® Request: City Floater: Administrative Specialist Dept.: Human Resources Division Fund General Fund Priority 1 Total Impact $47,742 Justification (Expected Outcome): This employee would rotate among all City Departments, gaining general knowledge of each department's personnel, polices and procedures. By gaining this experience, the indivudal can provide needed SKILLED temporary assistance when there are peaks in work flow, vacations, illnessess, etc. This individual would also be a strong candidate for internal vacancies as they are created. The City continues to struggle with inadequate staffing, Temporary agencies are used to provide relief Although helpful, they are not an ideal solution due to the inconsistency in quality and skills of personnel and the lack of training. Overtime costs are being managed, but at a cost to our overall service..Not approving OT results in increased backlog. These issues can be addressed by having a FT"floating" position. Expenditure: Line Item Description of Request Cost .12-10 Salaries FT Admin Specialist 1 $25,000 .21-10 FICA FICA $1,550 .21-20 Medicare Medicare $363 .22-10 Retirement Pension $1,958 .23-10 Insurance Health Insurance $15,972 .41-10 Telephone Phone $400 .64-10 Computer Computer $1,500 .64-40 Office Furn Office Furniture $1,000 Total $47,742 Revenue: Line Item Description of Funding Amount Total $0 NOT FUNDED 79 City of Dania Beach FY 05 Program Modification Request Form Request: Creation of Employee Assistance Program Dept.: Human Resources Division Fund General Fund Priority Total Impact $5,616 Justification (Expected Outcome): An EAP is an integral part of a benefit program. An employee's personal life and professional life are interrelated. Problems in either area affect both. Employee productivity is impacted greatly by personal pressures that can include marriage problems, substance abuse, elderly concerns, financial/debt management problems and general work and life stress. An EAP also provides newsletters addressing topics that impact employee health and wellness issues. Alternatives/Adverse impact if not funded: Reduces outpatient mental health care costs, proven program for impacting employee productivity and supervisory effectiveness Budget Impact Expenditure: Line Item Description of Request Cost 34-10 Contract Svc. $3.00 per employee per month (156 employees) $5,616 Total $5,616 Revenue: Line Item Description of Funding Amount Total 0 NOT FUNDED 80 CITY OF DANIA BEACH ORGANIZATIONAL CHART Citizens of Dania Beach H City Commission City Attorney City Manager ILAdvisory Boards . 31 Finance Fire Rescue Airport Advisory Civil Service ....W..W..W.. . Code Enforcement _U Economic Development Accounting/Budgeting Fire General Employee Pension Purchasing Rescue Human Relations Utility Billing Inspection I.T.Parker Community Center Advisory Treasury&Debt Management Training Marine Advisory Marine Safety Nuisance Abatement Parks,Recreation,&Community Affairs Planning and Zoning Police and Fire Pension Human Resources&Risk Mgmt. City Clerk Unsafe Structures HHrCharter Review Human Resources Elections Risk Management Records Management Parks&Recreation Community Development Programs Building Permits Facilities Code Enforcement Waterways Inspections Occupational Licenses Planning&Zoning a Public Services Broward Sheriffs Office Cemetery Construction Garage Garbage/Recycling Sewer Water Plant Stormwater Mayor and Commission FAcct. Number Account Decription FY 2003 FY 2004 FY 2005 FY 2006 FY 2006 FY 2006 % Actual Actual Rev. Bud et YTD Y/E Est. Proposed Chg. 511.11-10 Executive 85,245 92,330 99,835 83,197 99,836 103,030 3 001-1100-511.21-10 FICA Taxes 10,881 9,167 8,825 7,348 8,823 9,048 3 001-1100-511.21-20 Medicare Taxes 2,545 2,144 2,064 1,719 2,064 2,116 3 001-1100-511.22-10 Retirement Contributions 13,836 18,899 24,073 19,097 24,073 26,528 10 001-1100-511.23-10 Life&Health Insurance 58,894 28,155 31,760 23,820 31,760 23,802 -25 001-1100-511.24-10 Worker's Compensation 0 365 383 320 362 409 7 4n . I , 1 r Y 001-1100-511.31-10 Professional Services 389 0 90,000 16,880 70,000 100,000 11 001-1100-511.40-10 Training&Per Diem 6,348 5,947 10,000 4,533 8,500 10,000 0 001-1100-511.40-30 Expense Account 30,237 30,000 30,000 25,000 30,000 30,000 0 001-1100-511.41-10 Telephone 871 1,148 1,450 732 1,624 360 -75 001-1100-511.44-10 Equipment Rentals 670 0 0 0 0 0 0 001-1100-511.44-20 Trailer Rentals 1,800 1,860 1,920 1,290 1,920 1,920 0 001-1100-511.47-10 Printing&Binding 201 60 400 75 300 240 -40 001-1100-511A8-10 Promotional Activities 0 1,380 1,500 2,128 700 1,500 0 001-1100-511.51-10 Office Supplies 2,022 1,378 1,250 638 1,050 1,000 -20 001-1100-511.52-20 Misc. Supplies 1,956 828 650 657 750 650 0 , TOTALS 216,895 193,661 304,110 187,432 281,762 310,603 2 Major Variance or Highlights of the Department ram' . k" Category/Line Item Amount Explanation .23-10 Health Ins. (7,958) One less Commissioner utilizing City's insurance plan .41-10 Telephone (1,090) Reduce plan minutes and one less Commissioner utilizing City's plan • 81 City of Dania Beach FY 06 Program Modification Request Form • Request: Community Redevelopment Agency Director Dept.: Mayor&Commission Division Fund General Fund Priority Total Impact $100,000 Justification (Expected Outcome): Directs and administers the City's residential, commercial and industrial redevelopment and economic development programs. Coordinates land acquisition, supervise preparation of requirements and specifications of redevelopment projects, develops, modifices and evaluates redevelopment programs, policies and procedures. Responsible for submitting Commission approved projects to Broward County. Alternatives/Adverse impact if not funded: Expenditure: Line Item Description of Request Cost .34-10 Contract. Svc. Contractual Service $100,000 Total $100,000 Revenue: Line Item Description of Funding Amount Total $0 • FUNDED $52,000 82 Police • FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-2100-521.22-10 Retirement Contributions 17,159 55,668 90,140 69,459 90,140 130,254 45 E 001-2100-521.31-10 Professional Services 6,897,866 6,486,344 7,189,972 7,165,516 7,194,972 8,091,236 13 001-2100-521.41-10 Telephone 326 332 336 250 332 0 -100 001-2100-521.46-40 Building Maintenance 500 0 0 0 0 0 0 001-2100-521.47-10 Printing&Binding 216 0 0 0 0 0 0 001-2100-521.52-20 Misc.Supplies 2,591 0 0 0 0 0 0 ® •r -• •.. . � :� is ... .• �,';; �• y,y,` TOTALS 6,918,658 6,542,344 7,280,448 7,235,225 7,285,444 8,221,490 13 Major Variance or Highlights of the Department Category/Line Item Amount Explanation .31-10 Prof.Svc. 901,264 Additional one patrol zone(5 police officers). Otherwise, increase is 4% • 83 = e00 a = ■ o � r § � ] o _ & 7 E0« ; CD / A \ D \ @can 3 = @ . e ® CD CD CD % . eg ; � U- o o - - CD - CD - \o § \$IDa a ] ƒ \ CD 2 - _ » = / moo & FD ; \ f / \ 0 / \ 3 J Z ] : / \ e# @ ] - W _ _ \C,— D 2 p CD P (D ] ° O ` •� k0 < \ 00 3 = \ 2 k ® ® n \ _ _ \ CD / \ \ 3 \ » / _ CD O \ < m - - ( \ C �. ° & \ \ \' / 0 CD � CD ° o � � a 2 CL § W = am / • , = 2 cn m � / _ @ kCD 0 2 / [ 3 0 CD \ 4 n £ ( CD / 2 m £ in C CD D \ \ \ \ \ _ 5 \\ UC2D f = m D & CD3 { 3 o 0CL \ ` C cn co � \ Department of Public Services Services, Functions and Activities: The Department of Public Services stewards the city's infrastructure through the maintenance of public streets, alleys, and parking lots,public buildings and grounds, including cemeteries, street lighting, park grounds and trees. The Department is also responsible for the production and distribution of water; the collection of wastewater; the collection of solid waste and recycling; as well as the provision and oversight of civil engineering and capital planning and construction. In addition, Public Services maintains all city-owned equipment, including fire and other city owned vehicles. The Public Services Department effectively operates through 6 functions as follows: Right of Way/Street Maintenance This includes responsibility for street sign maintenance, repair and minor reconstruction of city owned streets, sidewalk repairs, bulk trash collection, city-owned parking facilities and storm sewer structures within the corporate limits. Parks Maintenance Services Provides service for the care of all public grounds and trees, including state and county ROW trees. ® This includes new tree planting, tree spraying, tree trimming, weed spraying, brush removal, arterial landscaping restoration, parking lot and public building grounds maintenance including cemeteries. Small neighborhood parks are included in this division. The focus is to insure these parks are brought up to meet ADA requirements. Building Maintenance Responsibility includes routine maintenance of all municipal buildings and city-owned rental property. The maintenance areas include heating and air conditioning systems, ventilation, plumbing, minor structural and roofing systems, and all minor repairs and replacements, as well as miscellaneous requests required but not handled by other divisions. This division is also responsible for minor electrical maintenance requirements of municipal buildings. Utilities/Equipment Maintenance Responsible for the environmentally safe operation and maintenance of utilities including water distribution and metering system, and the sanitary and storm sewer collection system. It is also responsible for the operation of the City's Central Garage and for the environmentally safe maintenance of all city-owned mechanical equipment including Fire, Parks, Public Services vehicles, and other city vehicles. Also responsible for emergency storm drainage pump stations, sanitary lift stations and pump equipment repairs required for the utilities operation. Water Treatment Plant Responsible for the operation and maintenance of the city's 3MGD water treatment plant, the well water supply, water quality, storage reservoirs and pumping station systems. • 84 • Engineering Assist in coordination for the planning, design and/or review of plans for city construction projects, oversite of construction supervision, inspection and administration of all Public Services projects. Utility system records and city maps are maintained by this division. All utility locations requested by contractors or other Public Services divisions are provided by under this function. Reviews and approvals of site plans for private property development may also be part of the responsiblity. The administration of this department is responsible for managing violations within the city's right of way, lot clearing violations, liens placed against property owners for violations to city code under its jurisdiction and administering the refuse collection throughout the city. Additional responsibilities of this office also include the administration of all other utilities within the city which include lighting, telephone and fiber optic networks, and the administration of traffic issues including traffic calming devices. Under the direction of.a Licensed Professional Engineer this department will reduce engineering outsourcing and will allow the city to plan, assess and manage the design of utility and facility infrastructure projects in house. Project management of SRF funded utility projects is managed through this office as well as the assistance in the management of most CDBG grants to provide proper technical application and engineering oversight of monies obtained in the grants. FY 2005 Accomplishments: ➢ Restructuring Public Services organization.to provide better effectiveness in operation and • channels of responsibility. ➢ Assist developing engineering staffing requirements as a key component for the planning, design and construction of citywide infrastructure for the support of re-development. ➢ Engaged engineering study to identify lighting deficiencies and provide lighting improvements for annexed areas such as Ravenswood and Lauderdale Estates. ➢ Engaged CPTED study for the DBHCA and TVCA to provide comprehensive measures for crime prevention though environmental applications including traffic management, lighting and BSO crime prevention applications., ➢ Continued coordination with the Florida Department of Transportation and Broward County in the rehabilitation, traffic management improvements, and drainage improvements along Dania Beach Blvd, Stirling Road, Federal Highway and Ravenswood Road. ➢ Mapped out the Capital Improvement Requirements required to move forward with a comprehensive five year Water/Wastewater/Stormwater Capital Improvement Program. ➢ Department is moving ahead with the design and construction of a new 1.5 Million Gallon Storage Tank at the Water Treatment Plant. ➢ The department engaged in a new 50/50 sidewalk repair program citywide. ➢ Worked with Parks Department on various projects including Frost Park and Meli Park. ➢ Implemented Safety Training Program for Public Work Employees ➢ Developed initial assessment to engage in the Wastewater Conveyance Repairs Citywide ➢ Coordinating major drainage improvements in the SE area with parallel FDOT US 1 improvement project. ➢ Executed landscape improvements on US-1 north of Griffin Road ➢ Department continued with the upgrading of distribution pipes in the southwest area. 85 ➢ Evaluating the pumping requirements and equipment and basin reconstruction along SE 51n Ave. ➢ Cleared debris for construction of a new road base behind the City's Water Treatment Plant. ➢ Installed trees in various areas of the city. ➢ Developed preliminary plans for the upgrade and security of the Public Services Compound ➢ Monitored solid waste pickup throughout the city. ➢ Maintained vacant lots throughout the city. ➢ Cited properties in violation of vacant lot ordinance requirements. ➢ Fleet maintenance and preventative maintenance of all city vehicles. ➢ Acquisition of new Service Vehicles. ➢ Reconfiguring backflow compliance program. Issues: ➢ Water distribution and water quality is the most important issue in the near future for the City of Dania Beach. The City is moving forward with its slated 13 Million Water infrastructure capital improvement program, under state revolving funds, which will take into account the rehabilitation of existing transmission systems to provide proper supply for anticipated redevelopemnt. The program will also incorporate the upgrade of the City's existing 3 MGD Water Treatment Facility through the construction of a new 1.5 Million Gallon Ground Storage Facility as well as a new hybrid nano-filtration/lime softening system and upgrade the high service pumps to distribute up to 4.5 MGD of average daily demand to its projected design year of 2025. The program will also include the implementation of a Capacity, Management, Operation, and Maintenance Program for wastewater distribution which will take into account performance measures such as existing lift station operability, an RDII I/I evaluation and subsequent improvements, as well as the implementation of lateral repairs city wide to reduce excess rainfall infiltration flows into City sewers. The program will also address flood abatement issues on key affected areas, such as the southeast neighborhood, through the construction of conveyance and flood distribution and flood storage/staging systems. The program will be funded through State Revolving Funds, and Impact Fees. Curtailing the upgrade of this system will adversely impact the growth of the city thereby reducing future revenues. ➢ The Department will continue to coordinate traffic issues citywide with both FDOT and the County. As our city and the region grow and more development takes place, more internal as well as external traffic is anticipated to pass through our City. It is critical that proper planning be considered to abate traffic impacts into our community. ➢ The Department is also engaged in the implementation of a citywide sidewalk repair program which will excersise the substantial improvement and betterment of our sidewalks within a five year program. In joint coordination with Code Enforcement and the Finance Departemnt, Public Services will assist in the implementation of a 50/50 cost sharing program between the City and its residents to formulate a better incentive which will help expedite sidewalk repairs. ➢ Lighting Improvements are a critical component to the overall safety and crime prevention of our community. The department is presently finalizing a lighting master plan for the Ravenswood and Lauderdale Estate communities. This study is anticipated to reveal opportunities for illumination improvements as well as the need for added poles for upgraded 86 lighting infrastructure. Through anticipated CDBG funding, the program will continue to evaluate other communities and provide lighting solutions where presently needed. ➢ Compliance matters must continue to insure compliance with Federal, State and City codes. Much of the infrastructure and administration required to insure compliance has been neglected for many years. it is imperative that the city address these issues to avoid future violations and fines imposed by these agencies. FY 2006 Key Objectives: Objective 1: Water/Wastewater: Implement the Integrated Waterworks Capital Improvement Program. The execution of this program will assure the City the proper infrastructure required to sustain anticipated re-development. It will also ensure the environmental compliance required for potable, waste and storm water systems. Construct 1.5 Million Gallon Water Tank to provide for fire flows as requested by BCDOH. Implement phase I of stormwater improvements for the southeast section of the city. Coordinate all utility construction along main arterials with FDOT in order to curtail 5 year construction moratorium following rehabilitation of US1, Stirling Road, and Dania Beach Blvd. Dovetail WTP improvements with comprehensive security measures to effectively minimize existing plant vulnerability level. Objective 2: Right of Way: Coordinate traffic and traffic signalization improvements on arterials and local city streets, Coordinate ROW improvements with FDOT and the County • taking into account City beautification and re-development planning. Engage 50/50 sidewalk reconstruction incentive program which will reimburse participant property owners up to a 50% of the city repair costs to promote pedestrian safety. Continue Lighting Master Planning for Annexed areas. Objective 3 City Buildings/Parks: Fund and monitor preventive maintenance program for all City buildings. Continue to foster new tree planting and landscaping, as well as maintenance and improvement of existing trees and landscapes. Objective 4: Environment: Promote public environmental awareness through public outreach, policy planning and implementation of environmental programs such as Save our Swales, National Pollutant Discharge Elimination, to bring the City into compliance with environmental Federal, State and local mandated standards and administrative codes.° Objective 5: Staffing: Evaluate Engineering and inspection requirements. Administer and oversee organizational and staffing activities and changes to ensure adequate resources for an effective Public Works operation. Continue expanding safety training for all PS employees. Continue to implement customer commitment program. Promote traning and prof ciency and safety in the use of latest equipment and machinery. 87 Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals Integrated Waterworks Capital Improvement Program 100% 100% 100% ROW,Traffic/Signalization and Lighting Improvements 90% 95% 100% City Buildings 90% 95% 100% Environment 90% 95% 100% Organizational Structure/Safety Programs 90% 95% 100% Personnel Summary Position - Full Time Part Time Salaries Director of Public Services 1 $ 90,790 Public Works & Utilities Superintendent 1 $ 69,039 Administrative Coordinator 1 $ 44,816 Administrative Specialist 1 $ 26,888 Trades Mechanic II 2 $ 79,889 ® Trades Maintenance Supervisor 1 $ 54,184 Crew Leader 3 $ 115,985 Landscape/Grounds Tech I 2 $ 56,514 Landscape/Grounds Tech II 2 $ 63,496 Landscape/Grounds Tech III 1 $ 31,685 Maintenance Worker/Equipment Operator I 6 $ 174,989 Public Works Supervisor 1 $ 57,458 Maintenance Worker/Equipment Operator II 4 $ 137,878, Maintenance Equipment Operator III 2 $ 84,260 Fleet Mechanic/Servicd Coordinator 1 $ 52,045 Cemetery Caretaker 1 $ 35,452 Chief Treatment Plant Operator 1 $ 64,976 Treatment Plant Operator I 4 $ 178,413 Treatment Plant Operator II 1 $ 52,545 Irrigation Mechanic 1 $ 36,076 Utilities Mechanic 5 $ 207,469 Compliance Officer 1 $ 30,815 Parks & Landscape Supervisor 1 $ 57,227 Meter Reader 1 $ 29,363 Total 45 Salaries include COLA, merit, and step increase for FY2006 where applicable. 88 i Department of Public Services (Administration Division) , • Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev. Budget YTD YIE Est. Proposed Ch . 001-3901-539.12-10 Regular 0 86,117 126,766 61,564 91,054 104,190 -18 001-3901-539.14-10 Overtime 0 1,362 4001 617 1,200 700 75 001-3901-539.15-10. Longevity Pay 0 3,797 4,016 5,849 6,801 0 -100 001-3901-539.15-40 Accrued Leave Buyback 0 1,425 2,500 3,543 3,543 3,000 20 001-3901-539.21-10 FICA Taxes 0 6,354 9,929 5,158 7,392 7,897 -20 001-3901-539.21-20 Medicare Taxes 0 1,584 2,322 1,207 1,729 1,847 -20 001-3901-539.22-10 Retirement Contributions 0 23,914 25,023 18,276 25,892 34,456 38 001-3901-539.23-10 Life&Health Insurance 0 25,489 22,101 16,576 22,101 21,422 -3 001-3901-539.24-10 Workers'Compensation 0 396 470 393 444 427 -9 001-3901-539.31-30 Consultant Engineers 0 2,483 9,000 9,796 12,000 5,000 -44 001-3901-539.34-10 Contractual Service 0 843 1,066 444 1,066 1,021 -4 001-3901-539.40-10 Training& Per Diem 0 910 1,500 774 1,500 2,000 33 001-3901-539.40-30 Expense Account 0 2,408 2,700 1,205 2,200 2,700 0 001-3901-539.41-10 Telephone 0 3,958 4,488 21362 3,988 3,540 -21 001-3901-539.43-20 Electricity 0 503 585 473 645 700 20 001-3901-539.44-10 Equipment Rentals 0 1,222 1,566 1,185 1,600 1,666- 6 0 001-3901-539.44-20 Trailer Rentals 0 4,050 4,050 3,038 4,050 4,050 0 001-3901-539.44-30 Misc. Rentals 0 0 0 0 0 0 0 001-3901-539.46-40 Building Maintenance 0 99 0 150 150 300 0 001-3901-539.51-10 Office Supplies 0 1,575 3,000 1,198 2,800 2,000 -33 001-3901-539.52-10 Gasoline 0 0 1,000 83 600 1,000 0 001-3901-539.52-20 Misc. Supplies 0 0 2,400 283 1,200 500 -79 001-3901-539.52-60 Building Supplies 0 892 1,575 1,141 1,500 1,500 -5 0-22t 001-3901-539.64-10 Computer 0 2,968 2,000 0 2,000 0 -100 M MAN fl =:, TOTALS 0 172,349 228,457 135,315 195,455 199,916 -12 Major Variance or Highlights of the Department K RAN. Category/Line Item Amount Explanation 12-10 Salaries (22,576) Reclass Engineer position to Community Develoment .31-20 Consultant Eng. (4,000) Consultant assist in FY 2005 when Director position is vacant • 89 Department.of Public Services (Cemetery Division) Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev.Budget YTD YIE Est. Proposed Chg. 001-1901-519.12-10 Regular 28,146 29,283 30,147 23,053 31,227 35,452 18 001-1901-519.14-10 Overtime 2,686 4,136 3,500 348 2,000 2,000 -43 001-1901-519.15-10 Longevity Pay 2,533 2,767 3,015 4,441 4,441 0 -100 001-1901-519.15-40 Accrued Leave Buyback 0 0 0 0 0 0 0 001-1901-519.21-10 FICA Taxes 2,365 2,562 2,542 1,977 2,650 2,675 5 001-1901-519.21-20 Medicare Taxes 553 599 594 462 620 626 5 001-1901-519.22-10 Retirement Contributions 6,499 8,614 9,337 7,788 10,224 11,724 26 001-1901-519.23-10 Life&Health Insurance 10,830 5,628 6,486 4,865 6,486 7,005 8 001-1901-519.24-10 Workers'Compensation 2,678 2,550 2,366 1,977 2,236 2,689 14 g © .Pf`2'e' � ���� � "M„¢� •,I �£ ,k 4"„� `s Yaw +q.�-,, ,.t 001-1901-519.31-10 Professional Services 2,025 0 0 0 0 0 0 001-1901-519.34-10 Contractual Service 232 240 300 162 260 300 0 001-1901-519.40-10 Training&Per Diem 0 0 0 0 0 125 0 001-1901-519.41-10 Telephone 0 427 350 249 340 360 3 001-1901-519.43-20 Electricity 2,783 2,715 3,050 1,686 2,550 3,000 -2 001-1901-519.46-10 Equipment Maintenance 603 1,100 1,000 675 800 1,000 0 001-1901-519.46-30 Vehicle Maintenance 0 118 600 301 600 600 0 001-1901-519.46-50 Grounds Maintenance 9,761 6,981 10,000 6,134 9,500 32,800 228 001-1901-519.52-10 Gasoline 995 1,222 1,501 1,033 1,500 1,840 23 001-1901-519.52-20 Misc Supplies 163 1,081 2,000 1,010 1,700 1,200 -40 001-1901-519.52-30 Computer Software 0 0 3,297 950 1,297 0 -100 001-1901-519.52-50 Uniforms 0 100 120 89 110 220 83 001-1901-519.52-60 Building Supplies 2,356 0 0 0 0 100 0 o x . w _� �. . 4 w .F 001-1901-519.64-30 Machines&Equipment 0 0 3,000 0 3,000 3,000 0 ® �; <,'� k l� rig a. i MIA i�� � v r w -IS ' TOTALS 75,208 70,123 83,205 57,200 81,5411 106,7161 28 Major Variance or Highlights of the Department xrv ,laffill � :__ Category/Line Item Amount Explanation 12-10 Salaries 5,305 Roll in of longevity, otherwise increase is 7% .46-50 Grounds Maint 22,800 Based on new proposal received from Garden of Love Capital Outlay m� (� 5x t, •.Y f yp✓w. 'A" }?:' +' 'tip ',`�''ad, N Account No. Account Description Amount Project Description .64-30 Machines&Equipment $3,000 Irrigation Pump 90 Constructaon Maintenance Department of Public Services (Construction and Maintenance Division) ® FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-3902-539.12-10 Regular 105,088 111,916 120,719 90,002 120,587 134,073 11 001-3902-539.14-10 Overtime 5,890 5,015 7,000. 1,746 4,500 3,000 -57 001-3902-539.15-10 Longevity Pay 3,366 5,050 5,505 8,535 8,535 0 -100 001-3902-539.15-40 Accrued Leave Buyback 8,615 3,133 3,000 0 3,000 2,000 -33 001-3902-539.21-10 FICA Taxes 8,993 9,555 9,705 7,255 9,766 9,959 3 001-3902-539.21-20 Medicare Taxes 2,103 2,235 2,270 1,697 2,284 2,329 3 001-3902-539.22-10 Retirement Contributions 22,319 31,557 38,272 28,847 38,259 44,338 16 001-3902-539.23-10 Life&Health Insurance 32,494 42,569 46,658 34,994 46,658 50,392 8 001-3902-539.24-10 Workers'Compensation 20,289 7,808 7,876 6,558 7,443 8,884 13 ® -i�, s r 001-3902-539.34-10 Contractual Service 714 806 780 532 700 810 4 001-3902-539.40-10 Training& Per Diem 195 620, 750 0 750 1,400 87 001-3902-539.41-10 Telephone 1,154 1,199 1,200 726 1,200 1,200 0 001-3902-539.44-10 Equipment Rentals 0 0 300 27 300 300 0 001-3902-539.44-30 Misc. Rentals 0 0 0 0 0 500 0 001-3902-539.46-30 Vehicles Maintenance 637 1,034 1,500 804 1,350 1,200 -20 001-3902-539.46-40 Building Maintenance 240 0 0 0 0 0 0 001-3902-539.52-10 Gasoline 2,401 2,844 3,510 2,418 3,500 4,456 27 001-3902-539.52-20 Misc.Supplies 769 1,626 2,100 834 2,100 2,000 -5 001-3902-539.52-50 Uniforms 93 623 700 294 700 660 -6 001-3902-539.52-60 Building Supplies 0 0 500 0 300 250 -50 �.> i TOTALS 1 215,3601 227,5901 252,3461 185,269 251,932 267,751 6 Major Variance or Highlights of the Department lk Category/Line Item Amount Explanation .12-10 Salaries 13,354 Roll in of longevity, otherwise increase is 6% 40-10 Training 650 Safety Training • 91 Fleet Management, Department of Public Services (Fleet Management Division) ® Acct.Number Account Decription FY 2003 FY 2004 FY 2006 FY 2005 FY 2005 FY 2006 % Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 001-3903-539.12-10 Regular 41,584 43,097 44,540 34,059 46,136 52,045 17 001-3903-539.14-10 Overtime 1,709 1,758 1,600 334 1,000 1,000 -38 001-3903-539.15-10 Longevity Pay 4,158 4,303 4,454 6,561 6,561 0 -100 001-3903-539.15-40 Accrued Leave Buyback 3,358 1,986 2,500 0 2,500 1,500 -40 001-3903-539.21-10 FICA Taxes 3,608 3,761 3,781 2,924 3,961 3,901 3 001-3903-539.21-20 Medicare Taxes 844 880 884 684 926 913 3 001-3903-539.22-10 Retirement Contributions 9,696 12,809 14,510 11,482 15,082 17,211 19 001-3903-539.23-10 Life& Health Insurance 10,830 14,137 15,553 11,665 15,553 16,797 8 001-3903-539.24-10 Workers'Compensation 2,977 1,756 1,653 1,381 1,562 2,475 50 n 001-3903-539.34-10 Contractual Service 256 252 300 150 300 230 -23 001-3903-539.40-10 Training& Per Diem 0 0 250 0 250 150 -40 001-3903-539.41-10 Telephone 393 297 350 261 350 360 3 001-3903-539.46-10 Equipment Maintenance 149 885 400 221 400 3,100 675 001-3903-539.46-30 Vehicles Maintenance 951 860 1,000 543 1,000 1,000 0 001-3903-539.46-40 Building Maintenance 223 19 50 217 300 300 500 001-3903-539.49-30 Permits&Licenses Fees 0 635 700 85 700 685 -2 001-3903-539.51-10 Office Supplies 0 87 100 0 100 100 0 001-3903-539.52-10 Gasoline 452 640 1,230 799 1,230 1,367 11 001-3903-539.52-20 Misc. Supplies 8,705 7,319 9,500 7,863 9,200 9,500 0 001-3903-539.52-50 Uniforms 0 0 130 97 300 220 69 L TOTALS 1 89,8931 95,4811 103,485 79,326 107,411 112,854 9 Major Variance or Highlights of the Department Category/Line Item Amount Explanation .12-10 Salaries 7,505 Roll in of longevity, otherwise increase is 6% .24-10 Worker's Comp 1,244 Worker's Compensation premium for mechanic class increase .46-10 Equip Maint 2.700 Replace(3)oil/fluid pumps 92 Department of Public Services (Solid Waste Services) Acct.Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Actual Actual Rev:Bud et YTD YIE Est. Proposed Chg. 001-3401-534.14-10 Overtime 0 0 8,000 2,021 3,200 1,600 -80 001-3401-534.21-10 FICA Taxes 0 0 496 140 280 155 -69 001-3401-534.21-20 Medicare Taxes 0 0 116 331 66 35 -70 i 001-3401-534.34-10 Contractual Services 1,571,169 1,596,895 1,627,520 1,317,409 1,580,520 1,606,110 -3 TOTALS 1,571,169 1,596,895 1,636,132 1,319,603 1,584,066 1,607,900 -3 Major Variance or Highlights of the Department a, x IMS- Category/Line Item Amount Explanation 34-10 (21,410) Lesser accounts than original expected • 93 • Parks Department of Public Services (Parks Maintenance Division)' • FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD YIE Est. Proposed Chg. 001-3904-572.12-10 Regular 50,819 99,938 106,890 81,944 109,691 119,828 12 001-3904-572.14-10 Overtime 986 1,505 2,000 492 703 1,600 -20 001-3904-572.15-10 Longevity Pay 0 4,519 4,817 6,627 6,627 0 -100 001-3904-572.15-40 Accrued Leave Buyback 0 2,537 1,500 0 1,500 1,500 0 001-3904-572.21-10 FICA Taxes 3,763 7,993 8,257 6,496 8,595 8,817 7 001-3904-572.21-20 Medicare Taxes 880 1,869 1,931 1,520 2,010 2,062 7 001-3904-572.22-10 Retirement Contributions 9,456 27,484 33,878 26,075 34,539 39,627 17 001-3904-572.23-10 Life& Health Insurance 0 34,280 37,591 28,193 37,591 40,599 8 001-3904-572.24-10 Workers'Compensation 2,930 7,647 7,845 6,532 7,414 8,852 13 o o fi� , 001-3904-572.34-10 Contractual Services 678 524 720 463 720 730 1 001-3904-572.40-10 Training&Per Diem 105 475 1,500 1,155 1,500 1,750 17 001-3904-572.41-10 Telephone 604 971 1,115 784 1,115 1,080 -3 001-3904-572.43-10 Water 62 135 160 108 160 400 150 001-3904-572.43-20 Electricity 265 507 540 412 600 700 30 001-3904-572.44-10 Equipment Rentals 506 2,359 2,500 1,557 2,300 2,500 0 001-3904-572.46-10 Equipment Maintenance 1,608 2,634 3,000 2,136 3,000 3,000 0 001-3904-572.46-30 Vehicles Maintenance 745 1,255 1,500 1,589 2,100 2,000 33 001-3904-572.46-40 Building Maintenance 0 1,200 2,000 99 1,800 1,000 -50 001-3904-572.46-50 Grounds Maintenance 77,779 68,912 102,000 62,167 102,000 92,000 -10 001-3904-572.49-30 Permits&Licenses Fees 0 460 0 0 460 200 0 001-3904-572.52-10 Gasoline 1,490 7,980 9,405 6,707 9,405 11,175 19 001-3904-572.52-20 Misc.Supplies 4,293 8,584 9,000 6,221 9,000 9,000 0 001-3904-572.52-50 Uniforms 0 521 750 389 780 660 -12 001-3904-572.63-10 Improv.Other Than Bldg. 0 8,000 0 0 0 0 0 001-3904-572.64-30 Machines& Equipment 0 0 1,500 0 1,500 1,500 0 TOTALS 156,969 292,289 340,399 241,666 345,1101 350,580 3 Major Variance or Highlights of the Department 0, MONS x , Category/Line Item Amount Explanation .12-10 Salaries 12,938 Roll in of longevity, otherwise increase is 7% 46-50 Ground Maint (10,000) Based on proposal from Garden of Love Capital Outlay .~.. "_ F x' r � , Account No. Account Description Amount Project Description .64-30 Machines&Equipment $1,500 Leveler 94 Streets • • Department of Public Services (Streets Division) • FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Cli 001-4101-541.12-10 Regular 262,120 259,854 291,675 215,986 284,792 323,908 11 001-4101-541.14-10 Overtime 24,419 12,870 8,000 1,870 5,000 6,000 -25 001-4101-541.15-10 Longevity Pay 9,930 8,902 8,307 12,402 12,402 0 -100 001-4101-541.15-40 Accrued Leave Buyback 7,540 3,825 5,000 1,019 5,000 3,000 -40 001-4101-541.21-10 FICA Taxes 21,495 20,592 18,581 16,336 21,781 19,889 7 001-4101-541.21-20 Medicare Taxes 5,027 4,816 5,182 3,821 5,094 5,583 8 001-4101-541.22-10 Retirement Contributions 56,510 74,950 75,974 63,896 84,037 88,115 16 001-4101-541.23-10 Life&Health Insurance 97,467 124,916 139,974 106,342 139,974 121,798 -13 001-4101-541.24-10 Workers'Compensation 17,242 22,232 22,360 18,617 21,132 23,939 7 w w 001-4101-541.31-30 Consultant Engineers 4,701 2,545 0 0 5,000 0 0 001-4101-541.34-10 Contractual Services 4,642 7,258 5,200 2,420 5,400 6,000 15 001-4101-541.40-10 Training&Per Diem 4,471 1,435 2,000 1,803 2,000 3,670 84 001-4101-541.40-20 Edu Reim/Re-Certification 0 2,715 2,400 1,700 2,400 2,400 0 001-4101-541.41-10 Telephone 6,202 2,318 2,400 1,560 2,400 2,000 -17 001-4101-541.43-10 Water 5,869 5,853 6,500 4,506 6,500 6,600 2 001-4101-541.43-20 Electricity 181,398 183,857 204,000 155,936 205,000 220,000 8 001-4101-541.44-10 Equipment Rentals 4,817 3,361 5,000 2,495 4,000 4,000 -20 001-4101-541.46-10 Equipment Maintenance 12,169 11,704 13,000 8,128 13,000 13,000 0 001-4101-541.46-20 Communication Equip Mair 348 192 500 0 0 0 -100 001-4101-541.46-30 Vehicle Maintenance 29,348 18,253 15,000 7,534 12,000 15,000 0 001-4101-541.46-40 Building Maintenance 0 1,210 500 13 500 500 0 001-4101-541.46-50 Grounds Maintenance 94,139 105,541 112,000 72,524 112,000 93,360 -17 001-4101-541.46-60 Streets Maintenance 181,157 124,649 278,800 227,721 278,800 324,250 16 001-4101-541.47-10 Printing&Binding 260 260 500 0 0 300 -40 001-4101-541.52-10 Gasoline 27,898 24,956 35,617 17,776 25,617 31,186 -12 001-4101-541.52-20 Misc Supplies 24,845 11,092 15,000 5,083 12,000 12,000 -20 001-4101-541.52-40 Chemical Supplies 1,389 510 1,100 0 1,100 1,000 -9 001-4101-541.52-50 Uniforms 653 1,678 2,000 974 1,500 2,200 10 001-4101-541.52-60 Building Supplies 12,978 1,239 500 126 400 300 -40 001-4101-541.53-10 Road Materials&Supplies 0 6,365 9,434 5,799 9,434 8,000 -15 001-4101-541.54-20 Memberships 0 350 400 155 400 400 0 001-4101-541.64-20 Vehicles 1£3,942 0 0 0 0 0 0 001-4101 541.71-10 Principal 106,688 73,837 31,564 27,260 31,551 8,555 -73 001-4101-541.72-10 Interest 7,589 3,353 1,085 939 1,141 164 -85 millir . 001-4101-541.99-30 Reserve For Compplan 0 0 142,000 0 145,110 148,000 4 TOTALS 1,227,253 1,147,488 1,461,553 984,741 1,456;465 1,495,117 2 95 Department of Public Services (Streets Division) • Major Variance or Highlights of the Department MIT IM INT ME 111,2r" Category/Line Item Amount Explanation 12-10 Salaries 32,233 Roll in of longevity,otherwise increase is S% .46-50 Ground Maint 45,450 Includes 50/50 sidewalk repairs • 96 m � i � o 3 O CD CL c N y 3 m C Sv CD m N (D cD ? v O = �S CD CT 3 CD = M �1 CD m m N CD m fl- v r- 0 0 CDN _ r " � m O xD y 0 V a a CD° � n `@ 70 3 OI. � T 6. 0 °' 0 �. TZq o y 0 n O � CD o C -n 3 • 9 V■ CS ° � CD fl ° CD x ® c CD < a Qp M CD CND 7O N T m 0 O r r j D m 0 _ C C CD y CD N y p Q � CD N O 0 CD 61 d n O a 3 3CD � m� CD -L CD (p m O 0 (D V) Department of Parks & Recreation Services, Functions and Activities: The Department of Parks & Recreation consists of a highly motivated team of 40 part time and 6 full time individuals that pride themselves with the maintenance, enhancement, & new construction of all city parks, city-owned facilities, athletic facilities, aquatic facilities, beach areas and other various recreation locations. Since we have such a large differential in part time staff to full time staff, we must focus on utilizing part time staff members for various program and special event planning needs. The department manages and oversees the overall operation of the cities recreation areas including 3 community based recreation centers, a community center, 2 tennis court and basketball facilities, 2 aquatics facilities, and 5 playground areas. We also monitor and report all environmental concerns throughout the city parks, provide a summer recreation program that targets the youth of the community (ages 5-12), provide set-up and liaison services for various community and social gatherings at all recreation and community centers,. The department also provides program planning and classes for all age groups and provide additional assistance for city sponsored events when requested. In addition to this list of responsibilities we also provide staff support and coverage in various departments when requested and monitor the shuttle bus service throughout the city. The Department of Parks & Recreation is working toward the goal of providing a safe and attractive park environment where all segments of the population may recreate and enjoy a variety of professionally run programs and activities; all in an effort to enhance the quality of life for our residents, as well as an appealing setting for the many visitors to our community. The Parks and Recreation Division is responsible for four major areas—youth, adult and senior activities, special events, special programs, and community relations. Shuttle bus service information is also included in this division. FY 2005 Accomplishments: ➢ Implemented new programs and fine-tuned existing. (Cruise Night, Dania Beach Walkers Club, Super Seniors, Crafty Seniors, Yoga, Chair Aerobics, Water Aerobics, and Swim Team). ➢ Completed FRDAP project at Frost Park, which includes, re-surfacing of tennis, paddleball, and basketball courts, new pavilions, new fitness trail with workout stations, new sports lighting, new sod and irrigation. ➢ Frost Park Recreation Complex completed. This state of the art facility has two rooms available for rentals. These air conditioned rooms come equipped with tables and chairs and are great for seminars, corporate meetings, advisory board meetings, small parties and neighborhood meetings. Also available for rent is a beautiful kitchen that is equipped to please even the most particular caterers. Rentals and events will generate revenue for the City. 97 ➢ An exercise room equipped with the latest exercise equipment is also located at Frost Park and will open on October 1, 2005. Residents & employees can enjoy the benefits of this exercise room by purchasing a "Muscle Cards". ➢ Free "Activity Cards," for residents/community to enjoy amenities at Frost Park Recreation Complex. ➢ Frost Park Computer Lab is now in operation with 10 new PC's. ➢ C.W. Thomas Park will begin renovations to the existing Recreation Center that will provide an additional 6,000 sq. ft. thanks to the 2005 Bond referendum. The renovations will include a computer lab equipped with 15 computers, a gym, and activity rooms. ➢ Renovations will benefit children attending a Grant Funded; HRS regulated After School Program at C.W Thomas Park. ➢ The construction of the new basketball courts and the resurfacing is completed. New sports lighting has been installed at the basketball courts and playing fields. ➢ P.J. Meli Park Building will also begin renovations thanks to the 2005 Bond Referendum. Improvements will include flooring, rest rooms, interior walls, exterior walls security and extensive improvements to the overall facility. ➢ Major renovations to the interior will also commence at the I.T. Parker Community Center such as; flooring, wall coverings, kitchen appliances, counter tops, & cabinets. Renovations are scheduled to start in September 2005. These renovations will help generate additional rental revenue. New picnic tables and benches have been installed in the patio area. New air conditioning units have also been installed. ➢ Tigertail Park is in the second phase of construction, which includes completion of the pavilions, floating dock and parking lot. The first phase of construction, which included the • facility and high ropes course is complete. Tigertail Park offers therapeutic recreation for people with disabilities in sailing lessons and the ropes course. ➢ Mullikin Park has new playground equipment installed and new landscaping planted to improve park's appearance ➢ Oversee the Community Bus operation/schedule and route changes included. ➢ Successfully Combined East and West Senior Programs in conjunction with the "Unity within the Community"promotion of the City and its' programs. ➢ Re-developed the department's budget needs and planned accordingly into the upcoming budget. FY 2006 Key Objectives: Growth and Economic Development Objective 1: Market recreation programs and promote our City's major assets; i.e., park facilities, beaches, programs and special events. Objective 2: To provide governmental service and physical infrastructure which will enhance our citizens' pride in their community and which will assist the City of Dania Beach to become a visionary city • 98 Objective 3: Continued focus on the Parks and Recreation Master Plan of constructing new • Recreation facilities and renovating all old structures by evaluating project priorities already identified. Objective 4: Implement construction projects safely and efficiently and on a timely basis Objective 5: This department values fiscal accountability through careful management of our financial resources and recognize that problem solving requires vision and originality. Objective 6: Work towards a goal of upgrading all facilities and programs to meet all specific ADA standards Community Emphasis Objective 1: Provide avenues of community input regarding community services, & recreation issues. Objective 2: To provide open and candid communication in order to develop and maintain cooperation and good relationships with the public and within the work place. Innovation Objective 1: Establish an environment for creative ideas and innovative thinking. Objective 2: To attract, train, motivate, and retain a competent and cohesive work force that delivers effective and efficient services. Objective 3: Create incentives for employees to offer innovative ideas regarding efficiency and productivity. Objective 4: This department will continue to value employees who subscribe to a code of professionalism, ethics,honesty, and integrity in their career and personal life and support their continued education and training. Quality of Life Objective 1: Provide safe and attractive park facilities for residents and visitors. Objective 2: To provide cost effective services that efficiently utilize City resources. Objective 3: To adequately fund and provide essential services that are needed to ensure a high quality of life, health, safety, and welfare to the residential and business communities and visitor while preserving the historical heritage as the "Broward's First City". Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals FACILITIES Maintain efficiency ratio of facility leasing process at 1. T. Parker of 95% NA 95% 95% 99 Performance Measures: FY 2004 FY 2005 FY 2006 Actual Projection Goals AQUATICS Increase participation from 60 users a day to 100 users a day NA 60% 100% CUSTOMER SERVICE Increase volunteer participation in city wide special events and programs to 50 participants NA NA 50% RECREATION Increase quality standards of Summer program planning and coordination to include %15 mora activities for participants NA NA 15% Personnel Summary Position Full Time Part Time Salaries ® Director of Parks & Recreation 1 $ 82,985 Recreation Program Manager 1 $ 41,966 Senior Program & Facilities Manager 1 $ 48,684 Recreation Leader 2 $ 73,134 Administrative Specialist II 1 $ 35,246 CSA/Parking Enforcement Specialist 1 $ 27,303 Various Part-time Positions (Based on Hours) _ $ 269,115 Total 7 NOTE: Full time Equivalency for PT= 11.631 Salaries include COLA, longevity, merit, and step increases for FY 2006 where applicable. 100 Recreat�' on Adm '� n 'Mtrat'ion Department of Recreation (Administration Division) Acct. Number Account Decription FY 2003 FY 2004 FY 2005 FY 2005 FY 2006 FY 2006 % Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 001-7201-572.12-10 Regular _ 199,021 202,595 244,463 172,093 221,040 278,975 14 001-7201-572.13-10 Part-time 118,454 75,082 130,427 97,189 136,115 88,370 -32 001-7201-572,14-10 Overtime 9,552 13,803 8,000 4,828 8,714 5,000 -38 001-7201-572.15-10 Longevity Pay 9,491 9,477 0 0 0 01 0 001-7201-572.15-40 Accrued Leave Buyback 18,164 11,139 7,000 1,858 4,000 3,000 -57 001-7201-572.21-10 FICA Taxes 24,326 21,025 27,000 18,484 24,993 26,610 -1 001-7201-572.21-20 Medicare Taxes 5,589 4,938 6,314 4,390 5,604 6,225 -1 001-7201-572.22-10 Retirement Contributions 44,049 56,026 75,710 54,775 71,746 92,257 22 001-7201-572.23-10 Life&Health Insurance 57,763 46,150 35,011 26,258 35,011 47,6051 36 001-7201-572.24-10 Workers'.Compensation 10,133 32,650 22,147 18,440 20,930 20,587 -7 a x, a 001-7201-572.31-10 Professional Services 12,970 4,874 28,700 20,580 23,704 10,500 -63 001-7201-572.31-60 Community Bus Svc. 114,912 118,368 129,000 95,200 126,646 129,000 0 001-7201-572.34-10 Contractual Services 0 0 0 0 0 0 0 001-7201-572.40-10 Training&Per Diem 3,248 805 3,800 390 3,500 3,800 0 001-7201-572.40-20 Edu Reim&Certification 0 0 1,900 83 900 0 -100 001-7201-572.40-30 Expense Account 6,426 6,782 7,300 4,523 6,000 7,300 0 4F72.43-20 72.41-10 Telephone 4,670 3,846 3,735 1,064 1,700 3,000 -20 72.43-10 Water 0 0 0 0 0 0 0 Electricity 1,625 2,590 3,000 1,667 2,500 3,000 0 72.44-10 Equipment Rentals 5,719 3,903 1,430 797 1,000 1,526 7 001-7201-572.44-20 Trailer Rentals 5,589 2,795 0 0 0 0 0 001-7201-572.44-30 Misc. Rentals 0 0 5,600 1,845 2,200 3,600 -36 001-7201-572.46-10 Equipment Maintenance 549 387 9,261 688 6,561 9,000 -3 001-7201-572.46-20 Communication Equip Mtn. 0 0 0 0 0 0 0 001-7201-572.46-30 Vehicles Maintenance 975 1,914 3,120 2,358 3,172 2,500 -20 001-7201-572.46-40 Building Maintenance 0 7,276 1,004 657 922 804 -20 001-7201-572.46-50 Grounds Maintenance 0 0 0 0 0 0 0 001-7201-572.47-10 Printing&Binding 60 92 1,000 86 500 500 -50 001-7201-572.48-10 Promotional Activities 0 245 1,000 50 750 1,500 50 001-7201-572.51-10 Office Supplies 1,558 1,426 2,050 977 2,050 2,550 24 001-7201-572.52-10 Gasoline 4,071 2,312 2,232 1,514 2,200 2,712 22 001-7201-572.52-20 Misc. Supplies 7,099 5,642 3,349 2,251 2,500 2,100 -37 001-7201-572.52-40 Chemical Supplies 0 0 0 0 0 01 0 001-7201-572.52-50 Uniforms 1,618 768 2,070 706 1,710 2,000 -3 001-7201-572.52-60 Building Supplies 0 822 2,000 0 400 0 -100 001-7201-572.52-70 Medical Supplies 0 0 300 0 300 300 0 001-7201-572.54-10 Books,Subscriptions 985 85 350 0 350 350 0 001-7201-572.54-20 Memberships 0 590 890 710 710 1,4301 61 Wo 001-7201-572.62-10 Buildings 0 5,000 0 0 0 0 0 01-7201-572.63-10 jImprov.Other Than Bldg. 9,450 0 0 0 0 0 0 101 Department of Recreation (Administration Division) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct:Number Account Decription Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 001-7201-572.64-10 Computer 0 0 0 0 0 0 0 001-7201-572.64-20 Vehicles 0 0 0 0 0 0 0 001-7201-572..64-30 Machines&Equipment 0 0 0 0 0 18,0001 100 40,00" ".. .� 001-7201-572.71-10 JPrincipal 0 0 0 0 0 0 0 001-7201-572.72-1b Interest 0 0 0 0 0 0 0 TOTALS y678,066 638,4071 769,163 534,461 718,428 774,101 1 Major Variance or Highlights of the Department Category/Line Item Amount Explanation 12-10;22-10;23-10; Reclass full-time Community Services Aid from Beach to Recreation Admin. Currently,this Sal./Pension/Ins 63;653 employee is under the supervsion of the Rec. Director. Otherwise increase is 3%. .13-10 Part-time Sal. (42,057) Projecting C.W.Thomas and PJ Meli Park will only be in operation for 3-4 months prior t construction/renovation begins . July 4th Celebration under Program Modification in FY 2006 as it was not a budgeted item .31-10 Prof. Svc. (18,200) in FY 2005. Funds were transferred to host the celebration when grant is received for the summer program in FY 2005 Capital Outlay &WvaPf Account No. Account Description Amount Project Description $5,000 Equipment for I.D. card and badges for Splash Card .64-30 Machines&Equipment $13,000 ADA Compliant Parking Master Meter at the Beach 102 City of Dania Beach ' FY 06 Program Modification Request Form Request: July 4th, 2006 Celebration Dept.: Parks & Recreation Division Administration Fund General Fund Priority 1 Total Impact $21,000 Justification (Expected Outcome): July 4th yearly celebration for Dania Beach residents. Alternatives/Adverse impact if not funded: Expenditure: Line Item Description of Request Cost 31-10 Prof Svc Independence Day Celebration, entertainment and food $21,000 .31-10 Prof. Svc. Firework display $20,000 Total $41,000 Revenue: Line Item Description of Funding Amount Fireworks display, donations from Neptune 20,000 • Total $20,000 FUNDED $15,000 103 City of Dania Beach FY 06 Program Modification Request Form ® Request: 2006 Kids Wild Water Weekend Dept.: Parks & Recreation Division Administration Fund General Fund Priority 1 Total Impact $2,000 Justification (Expected Outcome): Water Weekend Program in conjunction with South Florida Parenting Magazine &Tiger Tail Alternatives/Adverse impact if not funded: Expenditure: Line Item Description of Request Cost 31-10 Prof Svc Wild Water Weekend $2,000 Total $2,000 Revenue: Line Item Description of Funding Amount Total NOT FUNDED 104 i Department of Recreation (C.W. Thomas Park) ® FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-7203-572.13-10 Part-time 19,781 37,889 42,763 1,495 25,159 8,400 -80 001-7203-572.14-10 Overtime 0 0 - 0 0 0 0 0 001-7203-572.21-10 FICA Taxes 1,2261 2,349 2,651 93 1,560 520 -80 001-7203-572.21-20 Medicare Taxes 287 549 621 21 365 125 -80 001-7203-572.24-10 Workers'Compensation 1,344 1,801 2,748 2,296 2,597 565 -79 n r_ 001-7203-572.40-10 Training&Per Diem 0 0 0 0 0 0 0 001-7203-572.43-10 Water 4,311 5,102 4,780 5,755 7,780 7,752 62 001-7203-572.43-20 Electricity 10,735 9,675 12,740 10,461 13,740 15,200 19 001-7203-572.46-10 Equipment Maintenance 485 3,091 827 827 1,250 1,550 87 001-7203-572,46-40 Building Maintenance 5,915 2,614 4,502 3,424 4,579 500 -89 001-7203-572.46-50. Grounds Maintenance 0 1,264 0 24 0 0 0 001-7203-572.49-30 Permits&Licenses Fees 0 200 0 200 0 200 0 001-7203-572.52-20 Misc.Supplies 4,608 1,364 2,040 664 1,340 1,500 -26 001-7203-572.52-40 Chemical Supplies 3,5631 5,471 6,500 4,123 6,900 7,000 8 001-7203-572.52-50 Uniforms 1,413 567 685 360 6851 580 -15 001-7203-572.52-60 Building Supplies 2,859 2,739 1,000 161 750 1,000 0 AWN WIN i 001-7203-572.63-10 Improv. Other Than Bldg. 01 0. 6,150 0 . 6,150 3,150 -49 001-7203-572.64-30 Machines&Equipment 0 0 0 0 0 0 0 Q AS TOTALS 1 56,5271 74,675 88,0071 29,9041 72,855 48,042 145 Major Variance or Highlights of the Department xc' fib 30 rx #, R My Category/Line Item f Amount Explanation 13-10 Part-time Sal. (34,363) Based on FY 2005 operation hours 46-40 Bldg. Maint (4,002) Recreation Center will be under construction, minimum funds require for the pool Capital Outlay x Account No. Account Description Amount Project Description 63 10 Improv. Other Than Bldg. $3,150 Fence Repairs • 105 • � 1 � i Department of Recreation (I.T. Parker Community Center) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % ® Acct.Number Account Decription Actual Actual Rev. Budge YTD Y/E Est. Proposed Chg. 001-7204-572.13-10 Part-time 22,904 24,358 26,463 22,255 34,619 30;000 13 001-7204-572.14-10 Overtime 0 0 0 0 0 0 0 001-7204-572.21-10 FICA Taxes 1,434 1,512 1,641 1,380 2,146 1,860 13 001-7204-572.21-20 Medicare Taxes 335 354 384 323 502 435 13 001-7204-572.24-10 Workers'Compensation 1,260 1,878 1,699 1,420 1,606 1,993 17 ® ` Imam 001-7204-572.31-10 Professional Services 0 0 0 0 0 0 0 001-7204-572.40-10 Training& Per Diem 170 0 400 0 0 400 0 001-7204-572.43-10 Water 1,651 1,401 1,800 941 1,400 1,800 0 001-7204-572.43-20 Electricity 14,3581 10,085 13,000 6,980 10,000 10,800 -17 001-7204-572.46-10 Equipment Maintenance 402 807 1,040 414 500 1,250 20 001-7204-572.46-20 Communication Equip Mtn 0 60 200 0 0 0 -100 001-7204-572.46-40 Building Maintenance 4,317 3,353 6,575 1,259 5,540 575 -91 001-7204-572.46-50 Grounds Maintenance 2,305 2,899 3,000 1,705 2,314 7,193 140 001-7204-572.47-10 Printing&Binding 01 0 0 238 500 1,000 0 001-7204-572.51-10 Office Supplies 741 311 500 0 500 500 0 001-7204-572.52-20 Misc. Supplies 2,731 4,007 6,350 70 4,650 4,500 -29 001-7204-572.52-50 Uniforms 0 252 200 180 200 200 0 001-7204-572.52-60 Building Supplies 1,589 1,609 3,180 801 1,180 1,680 -47 001-7204-572.62-10 Buildings 0 0 0 13,900 13,900 0 0 001-7204-572.63-10 Improv. Other Than Bldg. 0 0 2,500 0 2,500 0 -100 001-7204-572.64-30 Machines& Equipment 0 2,884 0 0 0 0 0 a 001-7204-572.71-10 Principal� 01 0 0 0 0 0 0 001-7204-572.72-10 Interest 0 0 0 0 0 0 0 : TOTALS 54,197 55,7701 68,932 51,8661 82,057 64,186 -7 Ma)or Variance or Hi hli hts of the De artment Mi MY ARK-0 Category/Line Item Amount Explanation .13-10 Part-time Sal. 3,537 Center may have more rentals after renovation which is scheduled to be in the early months of the fiscal year .43-20 Electricity (2;200) New air conditoining unit, better electricity efficiency .46-40 Bldg. Maint. (6,000) Building will be under renovation in FY 2006 budgeted under CIP .46-50 Grounds Maint 4,193 Replace Sod r 106 Department of Recreation (Frost Park) • FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 001-7205-572.12-10 Regular 0 0 28,273 0 14,374 30,345 7 001-7205-572.14-10 Overtime 0 0 0 0 0 0 0 001-7205-572.21-10 FICA Taxes 0 0 1,752 0 891 2,029 16 001-7205-572.21-20 Medicare Taxes 0 0 410 0 208 474 16 001-7205-572.22-10 Retirement Contributions 0 0 0 0 0 7,532 100 001-7205-572.23-10 Life& Health Insurance 01 0 11,582 8,687 11,582 12,598 9 001-7205-572.24-10 Workers'Compensation 0 0 1,809 1,512 1,710 2,016 11 001-7205-572.41-10 Telephone 0 0 300 0 0 300 0 001-7205-572.43-10 Water 14,365 13,484 19,380 9.132 15,380 16,000 -17 001-7205-572.43-20 Electricity 11,375 8,579 17,400 9,342 14,000 17,400 0 001-7205-572.44-10 Equipment Rentals 0 0 600 0 0 600 0 001-7205-572,46-10 Equipment Maintenance 358 841 1,260 0 300 1,260 0 001-7205-572.46-40 Building Maintenance 0 202 1,640 1,245 1,524 2,920 78 001-7205-572.46-50 Grounds Maintenance 857 9,089 0 189 189 0 0 001-7205-572.48-10 Promotional Activities 0 0 500 174 300 500 0 001-7205-572.51-10 Office Supplies 0 380 2,020 517 1,620 1,020 -50 001-7205-572.52-20 Misc. Supplies 3,368 2,259 9,390 1,150 5,000 4,000 -57 001-7205-572.52-50 Uniforms 0 252 505 120 505 405 -20 • 001-7205-572.52-60 Building Supplies 639 1,013 3,000 1,435 2,500 2,500 -17 001-7205-572.54-20 Memberships 0 0 500 0 0 0 -100 womm- 001-7205-572.63-10 Improv. Other Than Bldg. 0 0 0 0 0 01 0 001-7205-572.64-30 Machines&Equipment 0 0 1,301 0 1,301 1,665 28 u TOTALS 1 30,9621 36,099 101,6221 33,503 71,3841 103,564 !92 Major Variance or Highlights of the Department Category/Line Item Amount Explanation .52-20 Mis. Supl (5,390) A one time purchase such as chairs, tables,trash cans, floor mat etc. in FY 05 Capital Outlay aa �`w 3. � " ` Account No. Account Description Amount Project Description .64-30 Machines&Equipment $1,665 Laser Printer for Brochures etc. r 107 Department of Recreation (P.J. Meli Aquatic Center) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % • Acct.Number Account Dec ription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-7206-572,13-10 Part-time 0 40,753 85,525 72,808 137,257 143,000 67 001-7206-572.21-10 FICA Taxes 0 2,527 5,302 4,515 8,510 8,870 67 001-7206-572.21-20 Medicare Taxes 0 591 1,240 1,056 1,990 2,075 67 001-7206-572.24-10 Workers'Compensation 0 3,281 5,496 4,576 5,194 9,499 73 � � .W 001-7206-572.40-10 Training&Per Diem 0 653 1,500 0 0 1,500 0 001-7206-572.43-10 Water 0 6,884 13,000 5,817 11,000 13,000 0 001-7206-572.43-20 Electricity 0 17,737 19,000 22,266 32,680 28,400 49 001-7206-572.46-40 Building Maintenance 0 1,948 3,720 577 1,720 1,760 -53 001-7206-572.47-10 Printing & Binding 0 0 960 0 480 1,160 21 001-7206-572.48-10 Promotional Activities 0 454 1,100 0 600 900 -18 001-7206-572.49-30 Permits& Licenses Fees 0 300 300 300 300 4001 33 001-7206-572.51-10 Office Supplies 0 43 700 190 300 500 -29 001-7206-572.52-20 Misc. Supplies 0 5,9161 7,604 1,675 6,500 914 -88 001-7206-572.52-40 Chemical Supplies 0 11,8391 27,000 6,752 17,000 15,000 -44 001-7206-572.52-50 Uniforms 0 493 1,248 424 750 1,052 -16 001-7206-572.52-60 Building Supplies 0 .447 1,200 0 700 600 -50 001-7206-572.52-70 Medical Supplies 0 0 1,000 0 600 500 -50 001-7206-572.54-10 Books, Subscriptions 0 100 500 0 500 0 -100 001-7206-572.54-20 Memberships 0 115 750 0 0 250 -67 001-7206-572.62-10 Buildings 01 4,975 0 0 0 01 0 001-7206-572.63-10 Improv. Other Than Bldg. 0 59,305 0 0 0 0 0 001-7206-572.64-30 Machines& Equipment 0 3,485 8,455 0 4,000 0 -100 n A � TOTALS 01 11661,84651 185,65001 120 11 229,380 24 Major Variance or Highlights of the Department IN Category/Line Item Amount Explanation .13-10 Part-time 57,475 FY 05 was budgeted for 6 mths operation, but is actually operating for a full year, Salaries. estimate for FY.2005 year-end is$137,257 .52-20 Mis. Sup (6,690) A one time purchase such lane line storage reel, rescue supplies etc. in FY 2005 .52-40 Chemical Supp (12,000) Based on trend 108 Department of Recreation (P.J. Meli Park) FY 2003 FY 2004 FY 2005 FY,2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev. Budget YTD YIE Est. Proposed Chg. 001-7207-572.40-10 Training&Per Diem 0 0 200 0 0 200 0 001-7207-572.43-10 Water 5,054 3,244 6,000 825 3,000 2,400 -60 001-7207-572.43-20 Electricity 20,6411 14,167 19,000 7,889 13,500 15,600 -18 001-7207-572.46-10 Equipment Maintenance 331 1,257 1,500 440 1,000 1,500 0 001-7207-572.46-40 Building Maintenance 9,0171 2,295 2,510 729 1,510 510 -80 001-7207-572.46-50 Grounds Maintenance 01 446 1,260 0 0 1,470 17 001-7207-572.47-10 Printing& Binding 0 0 500 0 500 0 -100 001-7207-572.48-10 Promotional Activities 0 0 680 0 0 0 -100 001-7207-572.52-20 Misc. Supplies 4,519 1,077 3,140 487 940 440 -86 001-7207-572.52-50 Uniforms 0 252 900 360 500 400 -56 001-7207-572.52-60 Building Supplies 3,557 629 3,140 1,210 2,000 640 -80 001-7207-572.54-10 Books, Subscriptions 0 0 70 0 70 0 -100 001-7207-572.54-20 Memberships 0 0 0 0 0 0 0 001-7207-572.62-10 . Buildings 0 01 6,000 0 0 0 -100 - TOTALS 42,821 23,3671 44,9001 11,9401 23,020 23,160 -48 Major Variance or Hi hli hts of the Department ® "`^ a g. •q• r k , z?. MI` ,r"'y^'}••g+ . t ! ra .„.s;` �n, ..s::� 4" ;`' "`"r"x..rxr• F .:a-r+ Category/Line Item Amount Explanation Based on trend and center will be under renovation in FY 2006, assuming 3-4 Operating Expenses (15,740) months of operation 109 • • • i Department of Recreation (Summer Program) Acct.Number Account Decription FY 2003 FY 2004 FY 2005 ' FY 2005 FY 2005 FY 2006 % Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 001-7208-572.31-10 Professional Services 82,459 45,144 83,800 0 35,000 98,800 18 001-7208-572.40-10 Training&Per Diem 0 25 200 0 0 0 -100 001-7208-572.44-30 Misc. Rentals 450 4,375 12,000 0 6,000 6,000 -50 001-7208-572.47-10 Printing&Binding 0 0 360 0 0 0 -100 001-7208-572.48-10 Promotional Activities 0 0 375 0 0 0 -100 001-7208-572.51-10 Office Supplies 746 622 1,000 68 500 500 -50 001-7208-572.52-10 Gasoline 0 0 0 0 01 0 0 001-7208-572.52-20 Misc.Supplies 6,687 5,494 10,390 5,077 5,077 6,480 -38 001-7208-572.52-50 Uniforms 3,111 1,473 2,382 1,981 2,382 2,382 0 001-7208-572.52-60 Building Supplies 0 0 600 353 0 600 0 001-7208-572.54-10 Books,Subscriptions 0 01 0 , 0 0 0 0 TOTALS 1 93,4531 57,1331 111,1071 7,4791 48,9591 114,7621 3 Major Variance or Highlights of the De artment ON Category/Line Item Amount Explanation $15,000 was transferred out in FY 2005 for the July 4 celebration. Expenditures in .31-10 Prof. Svc. 15,000 FY 2005 is only for children who did not meet the grant qualification. Budget in FY 2006 assumes no grant funding for the program 110 Water Fund Estimated Revenues Charges for Services $2,614,000 Miscellaneous Revenues $362,816 Operating Transfers $348,820 Total Revenues $3,325,636 Estimated Expenditures Operating Expenditures $2,485,030 Total Expenditures $2,485,030 Unreserved Retained Earnings as of 9/30/04 - $1,357,335 Estimated FY 2005 Surplus $349,490 Projected Unreserved Retained Earnings as of 9/30/05 $1,706,825 Reappropriated Retained Earnings to balance FY 2006 budget ($14,359) Projected Retained Earnings as of 10/1/05 $1,692,466 ® Reserved Retained Earnings (Impact Fees) as of 9/30/04 $885,659 Estimated FY 2005 Additions $263,816 Projected Reserved Retained Earnings as of 10/01/05 $1,149,475 Reappropriated Retained Earnings for P.W. Compound ($50,000) Projected Reserved Retained Earnings as of 10/01/05 $1,099,475 Reserved Retained Earnings (Debt Service) as of 9/30/04 $0 Estimated FY 2005 Additions $227,300 Projected Reserved Retained Earnings as of 10/01/05 $227,300 111 Water Fund Projected Revenue Account No. Account Description FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 Y/E FY 2006 %Chg. Actuals Actuals Rev.Budget YTD Est, Proposed 401-0000-343.30 01 Utility Revenue 2,176,008 2,490,485 2,460,356 2,061,222 2,545,000 2,796,762 14 401-0000-343.30-02 Meter Installations 25,952 31,965 28,000 17,460 24,000 25,000 -11 401-0000-343.30-03 Permit Fee 0 41,823 50,000 39,488 45,000 44,000 -12 401-0000-343.30-04 Inspection Fees 0 0 13,000 0 0 0 0 fit imam 401-0000-361.10-01 Operating Interests 15,054 17,901 11,000 27,196 31,000 40,000 264 401-0000-361.10-04 Capital Interests 8,987 7,793 0 12,967 13,816 0 0 401-0000-363.23-01 Impact Fees 139,170 175,496 250,000 137,967 250,000 250,000 0 401-0000-369.01-01 Mis. Revenues 38,407 48,666 42,000 58,996 68,000 55,000 31 401-0000-381.01-01 Transf from Gen. Fund 124,043 105,000 348,820 0 348,820 0 -100 401-0000-384.00-00 Debt Proceeds 0 0 0 0 0 6,485,865 100 401-0000-389.90-02 Appro.Retained Earnings 0 0 18,051 0 14,359 -20 m • r. r rrr r r rr TOTAL WATER FUND 2,527,621 2,919,1291 3,221,227 2,355,296 3,325,636 9,710,986 201 • 112 Water Fund Expenditures by Categories Personnel, 1,287,997, (13%) Reserves, $314,450, 3% Debt Service, Interfund 6,028, (0%) Transfers, 244,440, (3%) ' y Operating, 1,217,206, (13%) Capital Outlay, 6,640,865, (68%) Total Budget: $9,710,986 113 Water Fund Line Item Summary • FY 2003 FY 2004 FY 2005 Rev. FY 2005 FY 2006 Acct No. Account Description Actuals Actuals Budget FY 2005 YTD Y/E Est. Proposed %Chg. 12-10 Regular 563,357 553,809 635,743 449,782 639,579 683,664 8 13-10 Part-time 3,713 10,895 11,248 7,143 9,168 11,629 3 14-10 Overtime 54,782 44,978 41,500 24,373 44,264 35,000 -16 15-10 Longevity Pay 19,508 23,544 24,985 37,452 37,452 0 -100 15-40 Accrued Leave Buyback 31,210 30,737 18,500 5,298 21,500 18,500 0 21-10 FICA Taxes 47,138 47,287 51,986 36,602 51,783 51,128 -2 21-20 Medicare Taxes 11,024 11,124 12,160 8,561 11,607 13,322 10 22-10 Retirement Contributions 112,813 137,548 193,145 138,151 183,437 199,155 3 23-10 Life&Health Insurance 141,581 182,344 207,284 154,102 207,286 248,468 20 24-10 Workers'Compensation 33,326 25,063 23,516 19,586 22,224 27,131 15 31-10 Professional Services 22,256 47,994 21,426 17,826 30,746 29,000 35 31-30 Consultant Engineers 3,155 2,637 366,650 74,951 364,048 361,000 -2 32-10 Accounting&Auditing 8,200 4,126 4,376 3,556 4,064 4,205 -4 34-10 Contractual Service 135,405 231,696 195,499 139,076 229,825 210,835 8 40-10 Training& Per Diem 4,358 1,567 8,000 4,140 9,000 7,500 -6 40-20 Edu Reim/Re-Certification 5,965 3,055 2,000 1,510 2,000 3,350 68 40-30 Expense Account 0 1,605 1,800 803 1,800 1,800 0 • 41-10 Telephone 8,503 7,870 9,426 5,221 7,800 7,920 -16 41-20 Postage 9,791 9,081 13,286 9,110 11,800 13,116 -1 43-20 Electricity 96,974 102,701 118,390 83,899 118,390 125,420 6 44-10 Equipment Rentals 0 1,017 1,544 894 1,494 1,544 0 44-20 Trailer Rentals 4,875 .2,700 2,700 2,025 2,700 2,700 0 44-30 Misc. Rentals 41481 2,575 4,625 2,144 4,200 4,440 -4 45-10 Insurance Coverage 35,991 38,721 38,730 34,793 34,793 36,750 -5 46-10 Equipment Maintenance 75,645 39,048 65,270 33,384 68,250 43,500 -33 46-20 Commun. Equip Maint 424 119 225 0 200 0 -100 46-30 Vehicle Maintenance 3,847 5,802 5,600 1,788 5,600 5,600 0 46-40 Building Maintenance 4,811 6,993 18,100 9,074 18,100 8,100 -55 46-50 Grounds Maintenance 15,622 11,622 14,036 9,661 14,000 15,525 11 46-70 Utilities Maintenance 19,158 3,678 21,150 2,733 21,150 32,000 51 47-10 Printing&Binding 1,965 2,637 4,350 4,273 1,700 1,800 -59 49-10 Permits& Licenses Fees 2,423 1,135 5,410 4,388 2,180 2,180 -60 51-10 Office Supplies 798 2,320 2,120 1,145 2,100 2,220 5 52-10 Gasoline 10,008 10,676 12,933 9,523 12,860 17,116 32 52-20 Misc. Supplies 88,469 19,543 85,990 38,316 84,150 84,000 -2 52-30 Computer Software 0 5,000 0 0 0 0 0 52-40 Chemical Supplies 147,268 160,731 170,000 119,973 170,000 190,000 12 52-50 Uniforms 753 1,789 2,150 1,040 1,650 2,860 33 52-60 Building Supplies 4,145 1,619 . 1,050 460 1,000 1,000 -5 Wow 114 Water Fund Line Item Summary ® Acct No. Account Description FY 2003 FY 2004 FY 2005 Rev. FY 2005 FY 2006 Actuals Actuals Budget FY 2005 YTD Y/E Est. Proposed %Chg. 54-10 Books, Subscriptions 180 194 300 0 300 150 -50 54-20 Memberships 2,043 1,019 1,200 979 1,200 1,575 31 59-10 Depreciation Expense 0 14,725 0 0 0 0 0 o• 92-10 Buildings 0 0 0 0 0 150,000 0 63-10 Improv. Other Than Bldg. 50.303 0 40,000 14,900 40,000 6,472,865 16,082 64-20 Vehicles 29,059 0 30,900 29,317 29,317 0 -100 64-30 Machines&Equipment 8,294 0 4,700 1,683 4,700 18,000 283 71-10 Principal 94,708 0 13,290 10,557 10,557 5,511 -59 71-20 Interest 6,775 2,996 665 387 668 517 -22 91-10 Transfer to General Fund 0 224,373 235,038 176,279 235,038 244,440 4 u a - • 99-10 Contingency 0 0 36,182 0 0 0 -100 99-50 Reserves 0 0 442,049 0 0 314,450 -29 TOTALS 1,925,104 2,040,6931 3,221,2271 1,730,858 2,775,680 9,710,986 201 • • 115 Water Account� ng • 'I & II "Billing • Water Utility (Water Accounting and Billing) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 401-1702-513.12-10 Regular 86,795 47,189 59,848 44,264 59,435 66,165 11 401-1702-513.13-10 Part-time 3,713 10,895 11,248 7,143 9,168 11,629 3 401-1702-513.14-10 Overtime 0 128 500 0 0 0 -100 401-1702-513.15-10 Longevity Pay 1,544 2,796 0 0 0 0 0 401-1702-513.15-40 Accrued Leave Buyback 2,770 10,612 2,000 0 2,000 2,000 0 401-1702-513.21-10 FICA Taxes 6,275 5,456 5,160 3,581 4,697 5,607 9 401-1702-513.21-20 Medicare Taxes 1,468 1,276 1,207 838 1,098 1,311 9 401-1702-513.22-10 Retirement Contributions 12,067 10,309 18,535 13,648 18,264 21,880 18 401-1702-513.23-10 Life&Health Insurance 27,112 20,067 22,038 16,529 22,038 33,594 52 401-1702-513.24-10 Workers'Compensation 2,473 346 273 228 258 317 16 t 401-1702-513.31-10 Professional Services 1,277 27,138 4,246 500 4,2461 2,500 -41 401-1702-513.34-10 Contractual Service 0 13,785 4,500 3,533 4,500 4,500 0 401-1702-513.40-20 Edu Reim.&Certification 0 2,644 0 0 0 0 0 401-1702-513.41-10 Telephone 3,067 2,233 3,396 1,514 2,200 21200 -35 401-1702-513.41-20 Postage 7,143 7,853 11,036 7,449 10,000 11,116 1 401-1702-513.46-10 Equipment Maintenance 360 111 500 128 250 500 0 401-1702-513.47-10 Printing&Binding 1,211 1,650 200 115 200 200 0 401-1702-513.51-10 Office Supplies 798 811 620 69 600 620 0 401-1702-513.52-20 Mis.Supplies 0 445 0 0 0 0 0 401-1702-513.52-30 Computer Software 0 5,000 0 0 0 01 0 a e . • 401-1702-513.64-30 Machines&Equipment 4,823 0 0 0 0 0 0 * IBM ' SEEM TOTALS 162,896 170,744 145,307 99,639 138,954 164,1391 13 Major Variance or Highlights of the Department „. w, NAM Category/Line Item Amount Explanation .12-10 Salaries 6,317 New pay plan .23-10 Health Ins. 11,556 Two new employees both have family coverage whiles previous employees have single coverage. .31-10 Prof.Svc. (1,746) Most conversion problems have been solved. 116• Water Administration • Water Utility (Administration) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % ® Acct.Number Account Decription Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. 401-3301-533.12-10 Regular 0 65,252 103,244. 51,864 100,390 91,030 -12 401-3301-533.14-10 Overtime 0 952 1,000 411 1,000 1,000 0 401-3301-533.15-10 Longevity Pay 0 2,531 2,678 3,900 3,900 0 -100 401-3301-533.15-40 Accrued Leave Buyback 0 950 500 2,718 3,500 500 0 401-3301-533.21-10 FICA Taxes 0 4,725 7,734 4,132 7,305 6,542 -15 401-3301-533.21-20 Medicare Taxes 0 1,170 1,809 967 1,705 1,530 -15 401-3301-533.22-10 Retirement Contributions 01 15,917 24,643 18,009 23,226 24,659 0 401-3301-533.23-10 Life&Health Insurance 0 16,994 25,815 19,361 25,8161 23,100 -11 401-3301-533.24-10 Workers'Compensation 0 264 1,627 1,360 1,538 1,785 10 001 T � r- 401-3301-533.31-30 Consultant Engineer 0 0 6,000 3,398 3,398 5,000 -17 401-3301-533.32-10 Accounting&Auditing 8,200 4,126 4,376 3,556 4,064 4,205 -4 401-3301-533.34-10 Contractual Service 0 13,271 1,089 2,522 3,500 681 -37 401-3301-533.40-10 Training&Per Diem 0 483 1,000 74 1,000 500 -50 401-3301-533.40-30 Expense Account 0 1,605 1,800 803 1,800 1,800 0 401-3301-533.41-10 Telephone 0 3,096 3,030 1,673 2,600 2,520 -17 401-3301-533.43-20 Electricity 0 315 390 270 390 420 8 401-3301-533.44-10 Equipment Rentals 0 512 1,244 783 1,244 1,244 0 401-3301-533.44-20 Trailer Rentals 4,875 2,700 2,700 2,025 2,700 2,700 0 401-3301-533.45-10 Insurance Coverage 35.991 38,721 38,730 34,793 34,793 36,750 -5 401-3301-533.46-40 Building Maintenance 0 393 100 0 100 100 0 ® 401-3301-533.51-10 Office Supplies 0 1,509 1,500 1,076 1,500 1,600 7 401-3301-533.52-20 Misc. Supplies 0 108 1,240 106 1,000 500 -60 401-3301-533.52-60 Building Supplies 0 1,265 1,050 460 1,0001 1,000 -5 Y ME h e 401-3301-533.62-10 Buildings 0 0 0 0 0 150,000 100 I off 401-3301-533.71-10 Principal 60,119 0 0 0 0 0 0 401-3301-533.72-10 Interest 4,848 1,203 0 0 0 0 0 B L D 401-3301-533.91-10 Transfer to General Fund 0 224,373 235,038 176,279 235,0381 244,440 4 x - 401-3301-533-99-10 Contingency 0 0 36,182 0 0 0 -100 401-3301-533.99-50 Reserves 0 0 442,049 0 0 314,450 -29 TOTALS 114,033 402,435 946,568 330,540 462,507 918,056 -3 Major Variance or Highlights of the Department ,m .m - i � . Category/Line Item Amount Explanation .12-10 Salaries (12,214) Compliance Officer moved to Community Development Department 117 Water Utility (Water Distribution) FY 2003 FY 2004 FY 2006 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 401-3302-533.12-10 Regular 178,026 181,866 203,452 152,658 210,432 230,535 13 401-3302-533.14-10 Overtime 19,955 13,401 15,000 4,651 13,000 12,000 -20 401-3302-533.15-10 Longevity Pay 8,846 6,271 8,573 13,310 13,310 0 -100 401-3302-533.15-40 Accrued Leave Buyback 10,636 5,7021 8,000 1,764 8,000 8,000 0 401-3302-533.21-10 FICA Taxes 15,314 15,098 16,685 12,328 17,323 17,833 7 401-3302-533.21-20 Medicare Taxes 3,581 3,531 3,903 2,883 4,051 4,171 7 401-3302-533.22-10 Retirement Contributions 40,965 49,280 64,388 49,320 66,181 76,238 18 401-3302-533.23-10 Life&Health Insurance 54,230 76,822 75,182 55,025 75,182 90,991 21 401-3302-533.24-10 Workers'Compensation 14,034 13,419 10,520 8,759 9,942 12,410 18 MWI 401-3302-533.31-10 Professional Service 18,687 18,558 15,680 16,949 25,000 25,000 59 401-3302-533.31-30 Consultant Engineers 0 0 85,650 11,678 85,650 95,000 11 401-3302-533.34-10 Contractual Service 1,601 6,136 1,825 681 1,825 2,000 10 401-3302-533.40-10 Training&Per Diem 1,203 450 1,200 570 1,200 750 -38 401-3302-533.41-10 Telephone 1,817 1,690 2,000 1,342 2,0001 1,760 -12 401-3302-533.44-30 Misc.Rentals 3,315 2,104 3,000 2,104 3,000 2,765 -8 401-3302-533.46-10 Equipment Maintenance 29,735 4,250 14,770 1,334 18,600 3,000 -80 401-3302-533.46-30 Vehicle Maintenance 3,499 5,281 5,000 1,325 5,000 5,000 0 401-3302-533.46-50 Grounds Maintenance 3,471 1,410 4,000 3,092 4,000 5,000 25 401-3302-533.46-70 Utilities Maintenance 19,158 3,678 21,150 2,733 17,921 32,000 51 401-3302-533.49-40 Permits&Licenses 0 0 3,230 3,229 3,229 0 -100 401-3302.533.52-10 Gasoline 9,061 9,506 11,610 8,427 11,610 15,014 29 401-3302-533.52-20 Misc.Supplies 45,783 7,407 69,150 31,917 69,150 65,000 -6 401-3302-533.52-50 Uniforms 0 1,354 1,500 465 1,000 1,320 -12 401-3302-533.54-10 Books,Subscriptions 0 0 100 0 100 0 -100 401-3302-533.54-20 Memberships 0 80 75 0 75 75 0 WS 401-3302-533.66-10 Improv.Other Than Bldgs. 0 0 0 0 0 1,562,865 100 401-3302-533.64-20 Vehicles 29,059 0 30,900 29,317 29,317 0 -100 401-3302-533.64-30 Machines&Equipment 3,471 0 4,700 1,683 4,700 3,000 -36 low 401-3302-533.71-10 Principal 4,899 0 7,597 4,864 4,864 5,511 -27 401-3302-533.72-10 Interest 1,206 1,046 623 345 626 517 -1711 } TO 21,5521 428,340 689,463 422,753 705,688 2,277,755 230 Major Variance or Highlights of the Department Category/Line Item Amount Explanation .12-10 Salaries 27,083 Roll in of longevity,otherwise it will be 5.1%increase .49-40 Permit/Lic (3,229) One time cost for water mains permit More consulting service may be needed for the infrastructure improvements;and service to water mains Operating Expenses 13,744 and fire hydrants Capital Outlay -," =-t7� om Account No. J Account Description Amount Project Description .64-30 Machines&Equip. $3,000. Line Locator 118 City of Dania Beach Capital Improvement Request Form Project: Water Main Replacement Priority 3 Project Public Services Director Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: City Wide Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 $0 Engineering/ $18,000 $0 $0 $0 $0 $18,000 $18,650 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $244,375 $0 $0 $0 $0 $244,375 $0 Equipment/ $0 $0 $0 $0 $0 $0 $0 Furnishings Other $42,155 $0 $0 $0 $0 $42,155 $0 (Contingency): TOTAL COST: $304,530 $0 $0 $0 $0 $304,530 $18,650 Revenue Source: SRF Utility Fees Description (Justification and Explanation) This is a one time allocation for the removal and replacement of the existing water lines that are deteriorated and in severe condition. Please see attachment for location of the projects. Annual Impact on Operating Budget Personnel: Descriptive: Operating: Replacement Year: Cost: Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 118A City of Dania Beach Capital Improvement Request Form Project: Water Main Looping Upgrades Priority 2 Project Public Services Director Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: City Wide Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 06 Plan and Studies $0 $0 $0 $0 $0 $0 $0 Engineering/ $67,000 $0 $0 $0 $0 $67,000 $67,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $918,000 $0 $0 $0 $0 $918,000 $0 Equipment/ $0 $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $158,335 $0 $0 $0 $0 $158,335 $0 TOTAL COST: $1,143,335 $0 $0 $0 $0 $1,143,335 $67,000 SRF/Utility Retained Revenue Source: Fees Earnings/ $67,000 Utility Fees Description (Justification and Explanation) Fasadaquate ne time allocation to upgrade the water line system to insure looping of the system. Looping insures the city flow throughout the city and minimizes the impact when areas need to be taken out of service for repairs. hed for the locations and pipe sizes of the water main. This will also improve fire flows and reduce the impact on fire flows when sections are taken off line for repairs. Annual Impact on Operating Budget Personnel: Descriptive: Operating: Replacement Year: Cost: Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 118B Water Utility (Water Plant) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % • Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 401-3303-533.12-10 Regular 298,536 259,502 269,199 200,996 269,322 295,934 10 401-3303-533.14-10 Overtime 34,827 30,497 25,000 19,311 30,264 22,000 -12 401-3303-533.15-10 Longevity Pay 9,1181 11,946 13,734 20,242 20,242 0 -100 401-3303-533.15-40 Accrued Leave Buyback 17,804 13,473 8,000 816 8,000 8,000 0 . 401-3303-533.21-10 FICA Taxes 25,549 22,008 22,407 16,561 22,458 21,146 -6 401-3303-533.21-20 Medicare Taxes 5,975 5,147 5,241 3,873 4,753 6,310 20 401-3303-533.22-10 Retirement Contributions 59,781 62,042 85,579 57,174 75,766 76,378 -11 401-3303-533.23-10 Life&Health Insurance 60,239 68,461 84,249 63,187 84,250 100,783 20 401-3303-533,24-10 Workers'Compensation 16,819 11,034 11,096 9,239 10,486 12,619 14 gAlg 401-3303-533.31-10 Professional Services 2,292 a 2,298 1,500 377 1,500 1,500 0 401-3303-533.31-30 Consultant Engineers 3,155 2,637 275,000 59,875 275,000 261,000 -5 401-3303-533.34-10 Contractual Service 133,804 198,504 188,085 132,340 220,000 203,654 8 401-3303-533.40-10 Training&Per Diem 3,155 634 5,800 3,496 6,800 6,250 8 401-3303-533.40-20 Edu Reim/Re-Certification 5,965 411 2,000 1,510 2,000 3,3501 68 • 401-3303-533.41-10 Telephone 3,619 851 1,000 692 1,000 1,440 44 401-3303-533.41-20 Postage 2,648 1,228 2,250 1,661 1,800 2,000 -11 401-3303-533.43-20 Electricity 96,974 102,386 118,000 83,629 118,000 125,000 6 401-3303-533.44-10 Equipment Rentals 0 505 300 111 250 300 0 401-3303-533.44-30 Misc.Rentals 1,166 471 1,625 40 1,200 1,675 3 401-3303-533.46-10 Equipment Maintenance 45,550 34,687 50,000 31,922 50,000 40,000 -20 401-3303-533.46-20 Comm.Equip Maint 424 119 225 0 200 0 -100 • 401-3303-533.46-30 Vehicle Maintenance 348 521 600 463 600 600 0 401-3303-533.46-40 Building Maintenance 4,811 6,600 18,000 9,074 18,000 8,000 -56 401-3303-533.46-50 Grounds Maintenance 12,151 10,212 10,036 6,569 10,000 10,525 5 401-3303-533.47-10 Printing&Binding 754 987 4,150 4,158 1,500 1,600 -61 401-3303-533.49-30 Permits&Licenses Fees 2,423 1,135 2,180 1,159 2,180 2,180 0 401-3303-533.52-10 Gasoline 947 1,170 1,323 1,096 1,250 2,102 59 401-3303-533.52-20 Misc.Supplies 42,686 11,583 15,600 6,293 14,000 18,500 19 401-3303-533.52-40 Chemical Supplies 147,268 160,731 170,000 119,973 170,000 190,000 12 401-3303-533.52-50 Uniforms 753 435 650 575 650 1,540 137 401-3303-533.52-60 Building Supplies 4,145 354 0 0 01 0 0 401-3303-533.54-10 Books,Subscriptions 180 194 200 0 2001 150 -25 401-3303-533.54-20 Memberships 2,043 939 1,125 979 1,125 1,500 33 401-3303-533.59-10 Depreciation Expense 0 14,725 0 0 0 0 0 =- 3 ;.prov.Other Than Bldg. 50,303 0 40,000 14,900 40,000 4,910,000 12,175 achines&Equipment 0 0 0 0 0 15,000 0 rg- , � ��rivy-. incipal 29,690 0 5,693 5,693 5,693 0 -100 401-3303-533.72-10 Interest 721 747 42 42 42 0 -100 , _ . TOTALS 1,126,623 1,039,1741 1,439,889 878,026 1,468,531 6,351,036 341 • 119 Water Utility (Water Plant) Major Variance or Highlights of the Department Av �. a, agm e Category/Line Item Amount Explanation .12-10 Salaries 26,735 Roll in of longevity pay,otherwise it will be 4.5%increase .40-20 Edu/Recert. 1,350 Drinking Water License and training .52-40 Chemical Supp. 20,000 Based on higher prices Capital Outlay �. Account No. Account Description Amount« Project Description .63-10 Improv.Other Than Bldg. $30,000 Silo Repairs/Painting .64-30 Machines&Equip. $15,000 Pump upgrades • 120 City of Dania Beach Capital Improvement Request Form Project: Water Plant Upgrade 0 Priority 1 Project Public Srevicse Director Niana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 $0 Engineering/ $200,000 $0 $0 $0 $0 $200,000 $250,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $3,800,000 $0 $0 $0 $0 $0 Equipment/ $50,000 $0 $0 $0 $0 $50,000 $0 Furnishings Other $380,000 $0 $0 $0 $0 $0 $0 (Contingency): TOTAL COST: $4,430,000 $0 $0 $0 $0 $250,000 $250,000 Revenue Source: SRF Impact Fee Description (Justification and Explanation) This project with consist of revitilizing the existing water plant and adding a 2 MGD membrane skid ($3 million dollars) to the existing system. This project includes blending of our lime softening plant with the membrane system, disposal IN f the membrane concentrate, piping, chemical feed sytems and additional power generator. This project will include remodeling of the existing building to include operator needs. The project directs the storage tank repalcement to whether it is being an elevated tank or a ground tank. A security system upgrades will also be installed in FY 2006. Annual Impact on Operating Budget Descriptive: Increase in electircal costs, chemical costs and Personnel: disposal of concentrates. Operating: $40,000 Replacement Year: Cost: Revenue/Other: tal $40,000 Manager Recommended: Yes Commission Approved: 120A City of Dania Beach Capital Improvement Request Form Project: Chlorine System Upgrades Priority 5 Project Pubic Servicse Director Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $100,000 $0 $0 $0 $0 $100,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $100,000 $0 $0 $0 $0 $100,000 $0 Revenue Source: SRF Description (Justification and Explanation) rdelivery ct is an upgrade of the chlorine system, containment structure and delivery system, converting from a gas stem to a liquid chlorine system. This will insure compliance with federal emergency reponse and risk ent requirements. This project has been moved forward by 1 year to promptly comply with Federal Emergency Response mandates. Annual Impact on Operating Budget Descriptive: Replacement system for existing chlorine delivery Personnel: system Operating: Replacement Year: $150,000 2015 Cost: Revenue10ther: otal $150,000 Manager Recommended: Yes Commission Approved: 120B City of Dania Beach Capital Improvement Request Form Project: Refurbish Existing Water Treatment Plant Priority 6 Project Public Services Director Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $36,000 $36,000 $0 $0 $72,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $600,000 $0 $0 $0 $600,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other $0 $0 $0 $0 $0 $0 (Contingency): TOTAL COST: $36,000 $636,000 $0 $0 $672,000 Revenue Source: Utility Fees SRF Description (Justification and Explanation) This project will consist of the following: Repair Metal on Existing System $250,000 Replace Cat-walks $100,000 Replace Aerators $100,000 Refurbish Metal on Sludge Collection System $150,000 The $72,000 is budgeted for structural design of the equipment to be replaced and repaired. Annual Impact on Operating Budget Descriptive:Will save maintenance in existing operating budget Personnel: Operating: Replacement Year: Cost: Revenue/Other: *otal $0 Manager Recommended: Yes Commission Approved: 120C City of Dania Beach - Capital Improvement Request Form Project: Transfer& High Service Pumps Priority 7 Project Public Services Director Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $25,000 $0 $0 $0 $0 $25,000 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $500,000 $0 $0 $0 $0 $0 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $50,000 $0 $0 $0 $0 $0 TOTAL COST: $575,000 $0 $0 $0 $0 $25,000 $0 SRF Revenue Source: $375,000/ Impact Fee Description (Justification and Explanation) This project will consist of the removal and replacement of four high service pumps with variable frequency drives to Ilow us to serve the community with more consistent drinking water service. It is being constructed as part of the tank project, so the current high service pumps must be converted to transfer pumps Annual Impact on Operating Budget Descriptive: This will have no impact on the existing operating Personnel: budget, it may reduce our budget for electrical costs with the improved efficiency of the pumps. Operating: Replacement Year: Cost: Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 120D City of Dania Beach Capital Improvement Request Form Project: Construction of Well"I" Priority g Project Public Services Director Mana er: Department: Public Works & Utilities Division: Water Utilities Project Location: Stirling Road Fiscal Year FY 06 FY 07 FY 08 FY 09 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $50,000 $50,000 $0 $0 $100,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $500,000 $0 $0 $500,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other $0 $0 $50,000 $0 $50,000 Contin enc : TOTAL COST: $0 $50,000 $600,000 $0 $0 $650,000 $0 Revenue Source: Impact SRF/Impact Fee Fee $50,000 Description (Justification and Explanation) rplace ng City's wells have been rehabilitated. As a result of the rehabilitation, the wells have reduced capacity. To e capacity and improve long term capacity, the City needs to construct a new well, labeled as "I". It is that a new 2MGD well be constructed at a site to be determined, preferably to the southwest of the current wells off of Stirling Road. A new pipeline to the existing raw water line will need to be constructed. Cost of well design and pipe design is budgeted at$100,000 and cost of well and pipeline construction is $500,000 plus a contingency of 10%. Annual Impact on Operating Budget Personnel: Descriptive: Operating: _.............._..... Replacement Year: Cost: Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 120E City of Dania Beach - Capital Improvement Request Form Project: Water Storage Tank Removal INPriority g Project Public Services Director Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Stirling Road Storage Tank Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $200,000 $0 $0 $0 $0 $200,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $200,000 $0 $0 $0 $0 $200,000 Revenue Source: SRF Description (Justification and Explanation) This is a one time allocation for the removal of the water storage tank on Stirling Road . This is part of the replacement of the 1.5 milion gallon ground storage tank. Annual Impact on Operating Budget Personnel: Descriptive: Operating: $0 .-........................_.................. Replacement Year: Cost: Revenue/Other: $0 4�ootal $0 Manager Recommended: Yes Commission Approved: 120F Sewer Fund Projected Revenue FY 2003 FY 2004 FY 2005 FY 2005 FY 2006 Y/E FY 2006. Account No. Account Description Actuals Actuals Rev.Budget YTD Est. Proposed %Chg. 402-0000-312.42-01 Add'i 3 cents gas tax 35,000 35,000 0 0 0 0 0 402-0000-343.50-01 Sewer Utility Revenue 2,487,736 2,804,263 2,872,574 2,359,865 2,902,491 3,108,797 8 402-0000-343.50-03 Sewer Penalties 10,309 9,378 6,000 8,333 10,568 8,500 42 402-0000-343.50-04 Sewer Inspection Fees 0 0 13,000 0 0 0 -100 402-0000-361.10-01 Operating Interests 11,103 11,930 8,000 18,774 23,000 27,000 238 402-0000-361.10-04 Capital Interests 8,329 7,781 0 12,109 20,000 0 0 402-0000-363.23-01 Impact Fees 66,700 109,634 0 65,085 70,000 50,000 0 402-0000-369.01-01 Mis.Revenues 0 86 0 972 1,910 0 0 402-0000-369.02-01 Insurance Reimbursements 3,000 10,978 0 0 0 0 0 0 I I' �X 1115ti ;l 1<, 111 402-0000-381.01-01 Transf from General Fund 0 105,000 348,820 0 348,820 0 -100 402-0000-384.00-00 Debt Proceeds 0 0 200,000 0 0 1,015,850 408 402-0000-389.90-02 Appro.Retained Earnings 0 0 0 0 0 82,555 0 " "- B '" B E - p�': -_ ! I l/l. .: •: 1 1 1`. 1' 1 11 a TOTAL SEWER FUND 2,622,177 3,094,050. 3,448,394 2,465,138 3,376,789 4,292,702 24 122 n Expenditures b Categories Sewer Fund p y g Interfund Transfers, $215,555, (5%) Reserves, Personnel, $230,300, (5%) $552,672, (13%) Operating, Debt Service, `m.aw<¢. $2,137,267, $6,028,(0%) (50%) Capital Outlay, $1,150,880, (27%) Total Budget: $4,292,702 123 Sewer Fund Line Item Summary ® FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.No. Account Decription Actual Actual Rev.Budget YTD YIE Est. Proposed Chg. 12-10 Regular 250,523 251,673 284,123 195,871 276,497 287,767 1 13-10 Part-time 11,504 8,508 11,248 4,844 6,870 11,386 1 14-10 Overtime 17,294 9,689 11,300 3,981 7,522 7,100 -37 15-10 Longevity Pay 10,360 12,551 15,480 23,957 22,832 0 -100 15-40 Accrued Leave Buyback 7,548 1,300 5,000 4,350 6,000 6,500 30 21-10 FICA Taxes 20,869 20,374 22,870 16,245 22,023 22,303 -2 21-20 Medicare Taxes 4,881 4,798 5,353 3,800 4,660 5,219 -3 22-10 Retirement Contributions 53,901 66,669 78,680 58,470 79,296 94,815 21 23-10 Life&Health Insurance 81,342 99,461 106,055 79,542 106,056 107,287 1 24-10 Workers'Compensation 9,159 8,974 8,844 7,367 8,358 10,295 16 31-10 Professional Service 17,923 26,256 2,500 500 2,500 2,500 0 31-30 Consultant Engineers 15,186 0 33,000 1,666 30,500 175,850 433 32-10 Accounting&Auditing 10,050 4,826 5,119 4,159 8,318 4,920 -4 34-10 Contractual Service 1,544,910 1,645,507 1,655,885 1,070,244 1,656,885 1,738,566 5 40-10 Training&Per Diem 1,329 874 2,000 955 2,005 1,010 -50 40-30 Expense Account 0 803 900 402 9001 900 0 41-10 Telephone 4,514 6,008 6,866 3,453 5,950 5,356 -22 41-20 Postage 5,588 7,908 11,036 7,404 10,000 11,116 1 43-20 Electricity 44,551 48,168 55,195 43,305 60,180 63,240 15 44-10 Equipment Rentals 1,193 457 1,222 392 1,222 972 -20 44-20 Trailer Rentals 0 1,350 1,350 1,013 1,350 1,350 0 • 44-30 Misc.Rentals 1,505 2,776 3,005 2,776 3,005 2,977 -1 45-10 Insurance Coverage 43,391 46,576 46,580 41,825 41,825 44,100 -5 46-10 Equipment Maintenance 10,266 10,081 20,000 11,990 20,000 20,000 0 46-30 Vehicles Maintenance 25,527 3,112 3,000 1,973 3,0001 3,000 0 46-40 Building Maintenance 0 99 300 0 300 120 -60 46-50 Grounds Maintenance 0 3,922 3,300 2,166 3,300 3,295 0 46-70 Utilities Maintenance 33,577 6,699 25,000 12,101 25,000 25,000 0 47-10 Printing&Binding 120 439 200 130 200 200 0 51-10 Office Supplies 489 1,645 1,000 314 1,0001 1,000 0 52-10 Gasoline 2,721 2,617 3,930 3,001 3,6001 4,115 5 52-20 Misc.Supplies 33,472 11,145 30,000 13,503 28,000 26,000 -13 52-50 Uniforms 0 508 600 292 600 1,320 120 52-60 Building Supplies 0 297 525 0 300 300 -43 54-20 Memberships 0 0 60 0 60 60 0 59-10 Depreciation Expense 0 189,503 0 0 01 0 0 62-10 Buildings 0 0 0 01 0 150,000 0 63-10 Improv.Other Than Bldg 0 0 225,000 9,350 225,000 975,880 334 64-20 Vehicles 0 0 60,900 55,900 55,900 0 -100 64-30 Machines&Equipment 0 0 52,500 36,000 52,500 25,000 -52 z 124 Sewer Fund Line Item Summary FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % • Acct.No. Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 71-10 Principal 0 0 15,158 12,424 12,424 5,511 -64 71-20 Interest 0 1,822 679 401 682 517 -24 4 91 10 Transfers to General Fund 0 185,413 207,264 155,448 207,264 215,555 4 99-50 Reserve for Sewer 0 0 330,069 0 0 230,300 -30 99-60 Reserve for R&R 0 0 95,298 0 0 0 -100 TOTALS 2,263,693 2,692,8081 3,448,394 1,891,514 3,003,8841 4,292,702 24 125 Sewer Utility (Sewer Accounting and Billing) FY 2003 FY 2004 FY 2006 FY 2005 FY 2005 FY 2006 % • Acct.Number Account Decription Actual Actual Rev.Budget YTD YIE Est. Proposed Chg. 402-1703-513.12-10 Regular 56,596 60,369 63,865 47,972 63,582 57,547 -10 402-1703-513.13-10 Part-time 11,504 8,508 11,248 4,844 6,870 11,386 1 402-1703-513.14-10 Overtime 82 204 500 11 22 200 -60 402-1703-513.15-10 Longevity Pay 766 1,380 1,840 3,029 1,904 0 -100 402-1703-513.15-40 Accrued Leave Buyback 1,872 582 1,000 0 1,000 1,000 0 402-1703-513.21-10 FICA Taxes 4,826 4,633 5,163 3,649 4,594 4,922 -5 402-1703-513.21-20 Medicare Taxes 1,129 1,084 1,212 854 583 1,152 -5 402-1703-513.22-10 Retirement Contributions 10,566 10,913 9,953 7,424 9,909 19,031 91 402-1703-513.23-10 Life&Health Insurance 18,074 20,052 22,038 16,5291 22,038 19,603 -11 402-1703-513.24-10 Workers'Compensation 261 287 301 252 284 278 -8 .„ �... 402-1703-513.31-10 Professional Services 1,281 23,809 2,500 500 2,500 2,500 0 402-17,03-513.34-10 Contractual Service 0 1,208 4,500 3,533 4,500 4,500 0 402-1703-513,40-10 Training&Per Diem 0 0 0 5 5 0 0 402-1703-513.41-10 Telephone 2,332 1,929 2,136 1,264 1,900 2,136 0 402-1703-513.41-20 Postage 5,588 7,908 11,036 7,404 10,000 11,116 1 402-1703-513.47-10 Printing&Binding 120 439 200 130 200 200 0 402-1703-513.51-10 Office Supplies 489 1,137 400 14 400 400 0 pge TOTALS 115,4861 144,4421 137,892 97,4141 130,2911 135,971 -1 Major Variance or Highlights of the Department , 5 Category/Line Item Amount Explanation .12-10 Salaries (6,318) 1 employee retire,salary savings in DROP increases 1.22-10 Retirements 9,078 Employee retires,need to budget new employee pension contributions. • 126 Sewer Fund (Sewer Administration) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % • Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 402-3501-535.12-10 Regular 0 25,719 36,036 18,414 30,594 36,117 0 402-3501-535.14-10 Overtime 0 426 800 180 500 400 -50 402-3501-535.15-10 Longevity Pay 01 1,266 1,339 1,950 1,950 0 -100 402-3501-535.15-40 Accrued Leave Buyback 0 475 500 1,204 1,500 2,000 300 402-3501-535.21-10 FICA Taxes 0 1,896 2,828 1,560 2,436 2,791 -1 402-3501-535.21-20 Medicare Taxes 0 476 661 365 570 654 -1 402-3501-535.22-10 Retirement Contributions 0 7,396 9,699 13,499 16,431 11,594 20 402-3501-535.23-10 Life&Health Insurance 0 8,496 6,254 4,691 6,254 7,897 26 402-3501-535.24-10 Workers'Compensation 0 132 735 614 695 855 16 402-3501-535.31-30 Consultant Engineer„ 0 0 1,500 1,666 500 0 -100 402-3501-535.32-10 Accounting&Auditing 10,050 4,826 5,119 4,159 8,318 4,920 -4 402-3501-535.34-10 Contractual Service 0 726 500 1,050 1,500 681 36 402-3501-535.40-30 Expense Account 0 803 900 402 900 900 0 402-3501-535.41-10 Telephone 0 2,745 3,030 1,697 2,850 2,500 -17 402-3501-535.43-20 Electricity 0 158 195 120 180 2401 23 402-3501-535.44-10 Equipment Rentals 0 0 400 0 400 300 -25 402-3501-535.44-20 Trailer Rentals 0 1,350 1,350 1,013 1,350 1,350 0 402-3501-535.45-10 Insurance Coverage 43,391 46,576 46,580 41,825 41,825 44,100 -5 402-3501-535.46-10 Equipment Maintenance 0 0 0 0 0 0 0 402-3501-535.46-40 Building Maintenance 0 99 300 0 300 120 -60 • 402-3501-535.51-10 Office Supplies 0 508 600 300 600 6001 0 402-3501-535.52-60 Building Supplies 01 2971 5251 0 300 300 -43 - ON 00 �, 4 IMS 14- ,t 402 3501 535.62-10 Buildings 0 0 0 0 0 150,000 100 402-3501-535.71-10 Principal 0 0 15,158 12,424 12,424 5,511 -64 402-3501-535.72-10 Interest 0 1,822 679 401 682 517 -24 ,. ® ® � v v 402-3501-535.91-10 Transfers to General Fund 01 185,413 207,264 155,448 207,264 215,555 -100 p 402-3501-535.99-50 Reserve for Sewer 01 01 330,069 0 0 230,300 -30 „ „ TOTALS 21 340,323 720,202 7 • 127 Sewer Utility (Sewer Collection) FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev.Budget YTD Y/E Est. Proposed Chg. 402-3502-535.12-10 Regular 193,927 165,585 184,222 129,485 182,321 194,103 5 402-3502-535.14-10 Overtime 17,212 9,059 10,000 3,790 7,000 6,500 -35 402-3502-535.15-10 Longevity Pay 9,594 9,905 12,301 18,978 18,978 0 -100 402-3502-535.15-40 Accrued Leave Buyback 5,676 243 3,500 3,146 3,500 3,500 0 402-3502-535.21-10 FICA Taxes 16,043 13,845 14,879 11,036 14,993 14,590 -2 402-3502-535.21-20 Medicare Taxes 3,752 3,238 3,480 2,581 3,507 3,413 -2 402-3502-535.22-10 Retirement Contributions 43,335 48,360 59,028 37,547 52,956 64,190 9 402-3502-535.23-10 Life&Health Insurance 63,268 70,913 77,763 58,322 77,764 79,787 3 402-3502-535.24-10 Workers'Compensation 8,898 8,555 7,808 6,501 7,379 9,162 17 ON 402-3502-535.31-10 Professional Service 16,642 2,447 0 0 0 0 0 402-3502-535.31-30 Consultant Engineers 15,186 0 31,500 0 30,000 175,850 458 402-3502-535.34-10 Contractual Service 1,544,910 1,643,573 1,650,885 1,065,661 1,650,885 1,733,385 5 402-3502-535.40-10 Training&Per Diem 1,329 874 2,000 950 2,000 1,010 -50 402-3502-535.41-10 Telephone 2,182 1,334 1,700 492 1,200 720 -58 402-3502-535.43-20 Electricity 44,551 48,010 55,000 43,185 60,000 63,000 15 402-3502-535.44-10 Equipment Rentals 1,193 457 822 392 822 672 -18 402-3502-535.44-30 Misc.Rentals 1,505 2,776 3,005 2,776 3,005 2,977 -1 402-3502-535.46-10 Equipment Maintenance 10,266 10,081 20,000 11,990 20,000 20,000 0 402-3502-535.46-30 Vehicles Maintenance 25,527 3,112 3,000 1,973 3,000 3,000 0 402-3502-535.46-50 Grounds Maintenance 0 3,922 3,300 2,166 3,300 3,295 0 402-3502-535.46-70 Utilities Maintenance 33,577 6,699 25,000 12,101 25,000 25,000 0 • 402-3502-535.52-10 Gasoline 2,721 2,617 3,930 3,001 3,600 4,115 5 402-3502-535.52-20 Misc.Supplies 33,472 11,145 30,000 13,503 28,000 26,000 -13 402-3502-535.52-50 Uniforms 0 508 600 292 600 1,3201 120 402-3502-535.54-20 Memberships 0 0 60 0 60 60 0 402-3502-535.59-10 Depreciation Expense 0 189,503 0 0 0 0 0 r � 402-3502-535.63-10 Improv.Other Than Bldg 0 0 225,000 9,350 225,000 988,880 334 402-3502-535.64-20 Vehicles 0 0 60,900 55,900 55,900 0 -100 402-3502-535.64-30 Machines&Equipment 0 0 52,500 36,000 52,500 12,000 -52 s �., _, 402-3502-535.99-60 Reserve for R&R 0 0 95,298 0 0 0 -13 �,� 1.,r �. TOTALS 2,094,7661 2,256,7611 2,637,4811 1,531,118 2,533,270 3,436,529 30 Major Variance or Highlights of the Department t F ,3" Category/Line Item Amount Explanation Engineer services to implement the Infiltration and Inflow system,force main upgrades and lift 31-10 Prof.Svc. 144,350 stations rehabilitation. Capital Outlay u' ... A Account No. Account Description Amount Project Description .64-30 Machines&Equip. $12,000 Replace 4 old pumps 63-10 Improv.Other Than Bldg. $13,000 Replace 2 electrical panels for Lift Stations $25,880 Lift Station Modifications 128 City of Dania Beach Capital Improvement Request Form Project: Force Main Upgrades- Dania Beach Blvd Priority 1 Project Public Services Director Mana er: Department: Public Works and Utilities Division: Sewer Utilities Project Location: City Wide Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 06 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $50,000 $0 $0 $0 $0 $50,000 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $350,000 $0 $0 $0 $0 $350,000 $0 Equipment/ $0 $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $400,000 $0 $0 $0 $0 $400,000 $0 SRF/Utility Revenue Source: Fees $50,000 Description (Justification and Explanation) rewpipe ne time allocation to upgrade the sewer line on Danai Beach Blvd to parallel the exisitng 14" Cl pipe. The will be such that deterioration will not be an issue. Part of a FDPT design a Annual Impact on Operating Budget Personnel: Descriptive: Operating: Replacement Year: Cost: Revenue/Other: otal °' $0 Manager Recommended: Yes Commission Approved: 128A City of Dania Beach Capital Improvement Request Form Project: Lift Station Rehabilitation . Priority 2 Project Public Services Director Manner: Department: Public Works & Utilities Division: Sewer Project Location: City Wide Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $0 $0 $0 $0 $0 $0 $50,000 Engineering/ $61,250 $61,250 $42,000 $0 $0 $164,500 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $350,000 $350,000 $240,000 $0 $0 $940,000 $0 Equipment/ $0 $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $411,250 $411,250 $282,000 $0 $0 $1,104,500 $50,000 Revenue Source: SRF SRF SRF SRF SRF Description (Justification and Explanation) There are 16 lift stations in the City. There are limited controls and the pumps require rehabilitation. Rehabilitation of the pump stations and telemetry for tacking data is critical to the overall operation. It is especially of concern since the City purchases bulk wastewater services from the City of Hollywood, given the fact that our sewer collection systems experience substantial 1/1 flows, the pumps are forced to operate consistently and not in alternative modes ( on/off) thus causing further wear and tear. Reducing infiltration and preventing excess inflow is important as a first step, however, retrofitting of existing pumping stations is critical in order for the system to accept the increase flow capacity due to population growth and to maintain efficient operation and maintenance costs. A proper telemetry system is also important, in order to be able to collect direct information and emergency operation conditions. The cost of each pump station rehabilitation including a local telemetry system is approximately $60,000 per station. Pump station retrofitting is best performed when most of the 1/1 issues have been addressed. However, a proper inventory of overall pump needs, structural conditions of wells, rail and pipe repairs for each station needs to be undertaken as soon as possible. The programming for repairs should be left toward the tail end of the program once pump stations are (berated from excess 1/1 flows. The cost of this program is estimated at$960,000. The cost of an overall study to better understand the structural conditions for each pump station and develop a report is approximately $50,000. An additional study of approximately $25,000 should be conducted to assess what best telemetry systems apply for the city, whether SCADA or standard Dail up are feasible choices. Annual Impact on Operating Budget Descriptive: Impacts will generate a reduction in existing man- Personnel: hours as well as equipment. Present Operation and Maintenance manhours warrant a weekly effort of 60 hrs at approximately Operating: -$56,160 $24.00/hr which yields approximately $75,000/yr. Equipment Replacement Year: replacement costs for pump rehabilitation, check valves, Cost: -$25,000 controls, electric panels are estimated at$25,000/yr.An upgarde of these pump stations will help reduce costs by 75%for the first Revenue/Other: -: five years. otal -$81,160 , Manager Recommended: Yes Commission Approved: 128B City of Dania Beach Capital Improvement Request Form Project: Sanitary Sewer Infiltration and Inflow.Program Priority 2 Project Public Services Director Manager: Department: Public Services Division: Sewer Project Location: City Wide Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 05 Plan and Studies $54,600 $56,200 $57,900 $0 $0 $168,700 $150,000 Engineering/ $0 $0 $0 $0 0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: 0 Construction: $250,000 $350,000 $450,000 $450,000 $400,000 $1,900,000 $0 Equipment/ $0 $0 $0 $0 0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 0 $0 $0 TOTAL COST: $304,600 $406,200 $507,900 $450,000 $400,000 $2,068,700 $150,000 Revenue Source: SRF SRF SRF SRF SRF SRF Description (Justification and Explanation) Provide annual allocation for repair and investigation of infiltration and inflow into the sanitary sewer system. A 1993 study by Hazen and Sawyer, provided a cost delineation for the City of Dania Beach for an infiltration lining program for the northeast, northwest and southwest sections of the city ( areas D-3, D-4, D-5 and D-6). The City's approved facilities plan by Public Utility Management and Planning Services, indicated that the southeast area of the City needs to be addressed as it remains the most problematic, in part because the land is low and the system remains under water throughout the year. While main lines have been lined in some cases, areas of concentration are laterals and manhole lining. Televising the system and repairing new leaks is suggested. A minimum allotment of$50,000 annual allotment was suggested in the Facilities plan. Ran and High GrooeW+ater Affects wastewater Gointim System Annual Impact on Operating Budget Descriptive: Based on the graph above, it is estimated that the Personnel: City may have as much as 400,000 gallons per day of excess infiltration that is being paid for through City rates. The annual Operating: budget is $240,000 for this infiltration, a large portion of which is Replacement Year: believed to be correctable. An efficient, continuing 1/I program Cost: will help reduce our annual revenue losses by reducing the cost - of excess infiltration going to SRWWTP Revenue/Other: _$240,000 Total -$240,000 Manager Recommended: Yes Commission Approved: 128C St®rmwater Fund Estimated Revenues Charges for Services $766,000 Miscellaneous Revenues $8,028 Total Revenues $774,028 Estimated Expenditures $746,567 Retained Earnings as of 9/30/04 $11,250 Estimated FY 2005 Surplus $27,461 Projected Retained Earnings as of 10/1/05 $38,711 MINIMr REM y ss • 129 Stormwater Fund Projected Revenue ® Account No. Account Description FY 2003 FY 2004 FY 2005 Rev. FY 2005 FY 2005 FY 2006 Actuals Actuals Budget YTD Y/E Est. Proposed %Chg. 403-0000-343.90-01 Stormwater Fees 0 742,249 743,824 756,895 766,000 766,000 3 403-0000-343.90-02 Stormwater Inspection Fee 0 0 0 0 0 0 0 o- �,° r • rrr rr� 403-0000-361.10-01 Operating Interests 0 525 500 6,316 8,000 8,000 1500 403-0000-369.01-01 Mis.Revenues 0 50 0 26 28 0 0 403-0000-384.00-00 Debt Proceeds 0 0 0 0 0 0 0 403-0000-389.90-02 Appro.Retained Earnings 0 0 1,750 0 0 0 0 Rzo a r �. r ► r r r, r TOTAL STORMWATER FUND 0 742,824 746,074 763,237 774,028 774,000 4 • • 130 Stormwater Fund Expenditures by Categories Reserves, $38,486, (5%) Capital Outlay, Personnel , Operating, $391,389, (51%) $150,012, (19%) Debt Service, $19,113, (2%) ® Total Budget: $774 000 131 Stormwater Management FY 2003 FY 2004 FY 2005 FY 2005 FY 2005 FY 2006 % Acct.Number Account Decription Actual Actual Rev. Budget YTD Y/E Est. Proposed Chg. • 403-3801-538.12-10 Regular 161,582 171,669 202,777 143,379 202,355 215,038 6 403-3801-538.14-10 Overtime 14,838 11,292 12,000 2,247 7,000 6,000 -50 403-3801-538.15-10 Longevity Pay 5,349 6,089 6,774 10,529 10,529 0 -100 403-3801-538.15-40 Accured Leave Buyback 0 7,325 6,000 1,588 6,000 6,000 0 403-3801-538.21-10 FICA Taxes 13,385 14,064 15,769 10,971 15,632 15,727 0 403-3801-538.21-20 Medicare Taxes 3,130 3,311 3,689 2,566 3,656 3,678 0 403-3801-538.22-10 Retirement Contributions 25,574 31,328 47,724 . 36,062 49,882 58,415 22 403-3801-538.23-10 Life&Health Insurance 45,190 25,829 70,451 52,838 70,452 72,374 3 403-3801-538.24-10 Workers'Compensation 9,568 16,775 12,316 10,255 11,639 14,157 15 403-3801-538.31-10 Professional Services 5,977 7,142 1,660 5,049 7,000 6,660 301 403-3801-538.31-30 Consultant Engineers 34,912 13,930 52,000 1,233 50,000 50,000 -4 403-3801-538.32-10 Accounting&Auditing 1,600 995 1,055 857 1,714 1,015 -4 403-3801-538.34-10 Contractual Services 6,535 6,314 2,080 1,668 2,080 2,807 35 403-3801-538.40-10 Training&Per Diem 541 61 1,700 0 1,700 1,770 4 403-3801-538.40-30 Expense Account 0 535 600 268 600 600 0 403-3801-538.41-10 Telephone 733 1,020 1,215 615 1,100 720 -41 403-3801-538.43-20 Electricity 5,916 5,855 7,000 5,214 7,000 8,000 14 403-3801-538.44-10 Equipment Rentals 0 229 348 261 348 348 0 403-3801-538.44-20 Trailer Rentals 0 900 900 675 900 900 0 403-3801-538.45-10 Insurance Coverage 7,000 7,834 7,850 7,023 7,023 7,360 -6 403-3801-538.46-10 Equipment Maintenance 0 3,706 5,750 3,410 5,750 6,000 4 403-3801-538.46-30 Vehicle Maintenance 12,887 13,768 15,000 8,080 15,000 9,000 -40 • 403-3801-538.46-40 Building Maintenance 0 2,070 2,000 350 2,000 500 -75 403-3801-538.46-50 Grounds Maintenance 594 15,884 14,900 10,866 14,900 17,000 14 403-3801-538.46-60 Utility Maintenance 12,865 9,922 28,000 11,210 28,000 15,000 -46 403-3801-538.49-30 Permits&License Fees 0 1,114 1,250 599 1,250 4,805 284 403-3801-538.51-10 Office Supplies 0 339 350 133 350 350 0 403-3801-538.52-10 Gasoline 5,209 6,957 7,650 5,524 7,650 8,827 15 403-3801-538.52-20 Misc. Supplies 8,361 918 12,000 1,802 12,000 7,000 -42 403-3801-538.52-50 Uniforms 0 363 500 274 500 1,000 100 403-3801-538.52-60 Building Supplies 0 198 350 0 300 350 0 403-3801-538.63-10 Improv. Other Than Bldg 0 0 145,000 0 145,000 155,000 7 403-3801-538.64-20 Vehicles 0 0 0 0 0 0 0 403-3801-538.64-30 Machines&Equipment 0 0 32,000 0 32,000 20,000 -38 403-3801-538.71-10 Principal 20,560 0 21,023 17,579 19,895 14,369 -32 403 3801-538.72-10 Interest 11,481 6,660 5,414 4,079 5,362 4,744 -12 im 403-3801538.99-10 Contingency 0 0 979 0 0 38,486 3,831 TOTALS 413,787 394,396 746,074 357,204 746,567 774,0001 4 11 132 Stormwater Management Major Variance or Highlights of the Department CategorylLine Item Amount Explanation .31-10 Prof.Svc. 5,000 Consultant service to digitalized all City properties to assist in ERU determination and calculation 49-30 Permits&lic 3,555 NPEDS Permit$3,400 Capital Outlay Account No. Account Description Amount Project Description .64-30 Machines&Equip. $20,000 2 Storm Pumps 133 City of Dania Beach Capital Improvement Request Form Project: Stormwater Improvements Priority 1 Project Public Services Director Mana er: Department: Public Works Division: Stormwater Project Location: City Wide Fiscal Year FY 06 FY 07 FY 08 FY 09 FY 10 Total FY 04 Plan and Studies $0 $15,000 $0 $15,000 $0 $30,000 $0 Engineering/ $0 $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $75,000 $100,000 $104,000 $108,200 $112,500 $499,700 $45,000 Equipment/ $0 $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $75,000 $115,000 $104,000 $123,200 $112,500 $529,700 $45,000 Revenue Source: STW-fees STW fees STW fees STW fees STW fees STW fees Description (Justification and Explanation) Provide annual maintenance allocation for the repairs of catch basins, culverts, storm grates, covers, manholes and drainage swale grading. The Clty needs to conduct studies of flood-prone areas to make ongoing repairs. In the nnexed area this may mean City installed or contractor installed projects. Inital study should be undertaken after rainstorms to prioritize areas for installation of infiltration trenches, catch basins or piping. Areas where storm drainage systems have been damaged or soils compacted should also be prioriitized. A minimal allotment will also permit the City to make minor drainage improvements in compliance with the recommendations of the Dania Beach Urban Infill and Redevelopment Plan. Rehabilitation and cleaning of catch basins, infiltration trenches, french drains and piping would be paid for from this fund. Assumes that catch basins cost$1500 each, piping is $25 per foot and infiltration trenches are$100/ft. A total of 2000 ft of pipe and a series of catch basins and limited infitration trench could be installed each year(quantities to vary depending on project). Annual Impact on Operating Budget Descriptive: Ongoing annual budget should include maintenance and Personnel: $0 small new projects that can be undertaken with limited study or design. Larger projects would become separate capital projects. Operating: ...........___.................... .. Replacement Year:. Cost: Revenue/Other: a otal $0 Manager Recommended: Yes Commission Approved: 133A •` C 'O C 5 C C 'O `:'O C N N C ? 'O N 'D N "O 'O 'O 'O •O 'O C 'O N X H U N LL N N C m c m @ m C C N Z Z 0 C c N N N C c c C c c c c N c N C M LL c .2 O C c :(� c c c 0 is 0 7 0 0 0 7.". O O O ,` 7 0 LL 'O LL 1 0 C 0 0 7 0 0 0 O O O O 0 0 N 7 0 r rJLLJ;:J_ JLL ''.m --� y y J iLLm C LLm OmmLL m mm C m C m :, N O NDm („) C U � LLJ 7 (6 3 -0 C O N N N f0 /0 LL (O C (0 � li � c '� coN LL co O ('') �"� (C C m � � 0) - O 0' 0' 000 O O O LL C `jpLLC� :,� LL <: cC� EZ EC�C7 � UU 3UU (7ZUZ (7 r.•X c U <J c . 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Q a > c 0 (n rn LL i m o d aci wxvv ov oLL cr aa) (° EU- = (a `m E N � cm m IaLLLL Q. � � c C> m °) d r d a) h c c a) m a) d y ti a) m y m 3 c LL r p, CD .L) c C: o a c d a3 E cYi cYi m a) m c c m (v m m `° m c d � 0 3 0 (a € K o .S m Q m 3 p o odd = o p 0 - o a) ,_ d d .. o W ammJ . LnMU (72J � Jc� ll � � V)(5oz ` a` d N E 7 w o CD N d LL C r 0 O E fU J C 'J J O O I- OCL • a) OC9 , H LL 135 Tree Preservation Fund Estimated Revenues Miscellaneous Revenues $290,882 Interest $9,000 Total Revenues $299,882 Estimated Expenses Operating Expenses for Trees project from $17,038 South Water Management District $17,038 Estimated Surplus/Deficit $282,844 Designated Fund Balance Available Fund Balance as of 9/30/04 $167,082 Estimated Surplus for FY 2005 $282,844 ® Projected Fund Balance as of 10/1/05 $449,926 136 Tree Preservation Fund Projected Revenue FY 2003 FY 2004 FY 2005 Rev. FY 2005 FY 2005 FY 2006 % Account No. Account Description Actuals Actuals Budget YTD Y/E Est Proposed Chg. 102-0000-361.10-01 Operating Interests 1,828 1,827 1,500 5,023 9,000 14,440 863 102-0000-369.01-01 Mis. Revenues 15,975 29,513 15,000 290,882 2910,882 12,213 -19 102-0000 389.90 01 Appropriated Fund Balance 0 0 10,153 0 0 0 -100 Total Revenue 17,803 31,340 26,653 295,905 299,882 26,653 1 0 Tree Preservation Fund Projected Expenditures Account No. Account Description FY 2003 FY 2004 FY 2005 Rev. FY 2005 FY 2005 FY 2006 % Actuals Actuals Budget YTD Y/E Est Proposed Chg. 102-4101-541.14-10 Overtime 0 1,198 2,000 193 500 2,000 0 102-4101-541.21-10 FICA Taxes .01 91 124 6 31 1241 0 0 102-4101-541.21-20 Medicare Taxes 0 21 29 1 7 29 0 102-4101-541.44-10 Equipment Rentals 585 235 3,500 0 0 3,500 0 102-4101-541.46-50 Grounds Maintenance 12,360 5,171 15,000 10,230 15,000 15,000 0 102-4101-541.52-20 Misc Supplies 0 3,818 6,000 853 1,500 6,000 0 Total Expenses 12,945 10,534 26,6531 11,283 17,038 26,653 0 O 137 Debt Service Fund Revenue Sources Interfund Transfer from General Fund $212,015 Total Revenue Sources $212,015 Expenditures Debt Service - Principal Payment $75,000 Debt Service - Interest $137,015 Total Expenditures $212,015 138