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HomeMy WebLinkAbout2004-06-21 Workshop Meeting City Commission Meeting Agenda Packet AGENDA DANIA BEACH CITY COMMISSION WORKSHOP MEETING MONDAY, JUNE 219 2004- 4:00 P.M. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS,AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED-REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT,PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT LOUISE STILSON, CITY CLERK, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH,FL 33004,(954)924-36221 AT LEAST 48 HOURS PRIOR TO THE MEETING. 1. Call to Order 2. Roll Call 3. Broward Sheriffs Office (BSO) Contract 4. Capital Improvement Program (CIP) (Patricia Varney, Finance Director 5. Investment Plan (Patricia Varney, Finance Director) 6. Adjournment AGENDA- WORKSHOP JUKE 21, 2004 CITY OF DANIA BEACH ITEM # 3 JUNE 21, 2004 WORKSHOP MEETING AGREEMENT BY AND BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND KENNETH C. JENNE, II, SHERIFF OF BROWARD COUNTY FOR POLICE SERVICES THIS AGREEMENT, by and between the CITY OF DANIA BEACH, a municipal corporation organized and existing under the laws of the State of Florida, which municipality is fully located within the boundaries of Broward County, Florida, hereinafter referred to as "CITY," and KENNETH C. JENNE, II, Sheriff of Broward County, Florida, hereinafter referred to as "SHERIFF." WITNESSETH WHEREAS, the CITY has heretofore maintained a high level of professional police protection for the benefit of the citizenry thereof; and WHEREAS, the CITY is desirous of maintaining its chartered police power but wishes to contract with SHERIFF for police power services as set forth herein; and WHEREAS, the CITY is desirous of maintaining a high level of competent professional police service in conjunction and harmony with its program of austerity; and WHEREAS, SHERIFF has agreed to render to the CITY a continuing high level of professional police service and the CITY is desirous of contracting for such services, upon the terms and conditions hereafter set forth. NOW, THEREFORE, in consideration of the sums hereinafter set forth and for other good and valuable considerations, the receipt and legal sufficiency of which are hereby acknowledged, it is hereby agreed as follows: ARTICLE I LEVEL OF POLICE SERVICES SHERIFF shall provide to CITY, for the term hereinafter set forth, as the same Y may be extended in accordance with the provisions hereof, competent professional police protection within and throughout the corporate limits of CITY to the extent and in the manner hereinafter described. 1 1.1 Police Service shall be provided each day of the year, from year to year, on a 24-hour per day basis. Except as otherwise hereinafter specifically set forth, police services shall encompass all those duties and functions of the type coming within the jurisdiction of and customarily rendered by municipal police departments and the Office of the Sheriff of Broward County, including juvenile services, in accordance with the Charter of the CITY, Charter of the County and the statutes of the State of Florida. Any section in Article I herein relative to personnel schedules may be adjusted by the City Manager based on recommendations of the District Commander, and concurrence by the Sheriff. Said adjustments shall be consistent with established labor agreements. 1.11 A fully equipped, uniformed patrol force shall be maintained to include Patrol units. A Patrol unit shall be defined to mean one marked patrol car with one uniformed Deputy Sheriff and all standard support equipment. 1.2 The staffing structure of the Dania District will be as follows: 1 District Commander 2 Lieutenants 8 Sergeants 51 Deputy Sheriffs 1 Deputy Sheriff Motors 1 Deputy Sheriff—Passive Drug Dog Handler 1 Detention Deputy Sheriff 6 Community Service Aides 1 Crime Analyst 1 Clerical personnel 1 Secretary 74 1.3 The uniform patrol force shall respond to and render aid in lifesaving and in-progress crime scenes, and shall make every reasonable effort to respond to emergency calls within three (3) minutes. The uniform patrol force shall provide vacation house check services and premises surveillance not less than once during each twenty-four (24) 2 hour period for each resident of the CITY who registers for such service, and the uniform patrol force shall provide a high visibility profile in both residential and business areas. 1.4 SHERIFF shall answer and administer, on a twenty-four (24) hour daily basis, all telephone communications related to police services at the Broward Sheriffs Office Communication Center. 1.5 It is the responsibility of the District Commander or designee, to properly assign personnel to adequately provide law enforcement services in the Dania Beach District. 1.6 Utilizing the staffing structure as provided in Section 1.2 above, the District Commander will provide the CITY with a total of twenty (20) sworn personnel during a twenty-four (24) hour period subject to a three and one half percent (3.5%) vacancy rate. 1.7 The SHERIFF agrees to notify the CITY if the staffing levels for any shift are reduced below the following levels for a consecutive forty-eight (48) hour period: a. First Shift (Alpha) - Six (6)patrol units and one (1) sergeant. b. Second Shift (Bravo) - Six (6) patrol units and one (1) sergeant. C. Third Shift (Charlie) - Seven (7)patrol units and one (1) sergeant. ARTICLE II ANCILLARY SERVICES In addition to those duties and responsibilities hereinabove described, SHERIFF shall provide to the CITY, without additional cost therefore, the following expertise, services and facilities, as the same might be required, from time to time: 1. Full service crime lab; 2. Helicopter patrol; 3. Organized Crime Investigations (includes Vice &Narcotics); 4. Prisoner and jail services; 5. Investigators from Central Criminal Investigations; 3 6. Other Support Services, such as Traffic Homicide, Canine, etc., as available to other SHERIFF districts or law enforcement jurisdictions; 7. And other such units or services as the SHERIFF may provide during the term of this Agreement. 8. School Resource Deputies consistent with SHERIFF policy and pursuant to SHERIFF's contractual arrangement with the Broward County School Board. 9. E-911 (police, fire, and EMS). ARTICLE III MAINTENANCE OF ABILITY SHERIFF shall furnish to and maintain for the benefit of the CITY, all necessary labor, supervision, equipment communication facilities and supplies necessary and proper for the purpose of performing the services, duties and responsibilities set forth and contemplated herein and as necessary to maintain the level of service to be rendered hereunder. ARTICLE IV ADDITIONAL SERVICES 4.1 SHERIFF shall provide to the CITY, upon the request of the CITY, which request shall be made by resolution by the City Commission stating the necessity thereof, such additional services as may be needed from time to time, as determined by the CITY at its discretion. 4.2 The cost of such service shall be borne by the CITY and shall be payable in such amounts and in such a manner as may be determined by mutual agreement, upon each occurrence. 4.3 Notwithstanding anything to the contrary contained herein, in the event the CITY should request additional police services, pursuant to the right imposed hereby, particularly in the event of annexation, the cost of such services shall be calculated pursuant to the projections of financial need and combined cost data set forth in Article VIII of this agreement, and upon the implementation of such additional force(s) all other 4 provisions of this agreement shall apply equally and to the same effect as if such additional force(s) was specifically described herein. 4.4 It is the intention of the CITY to add five (5) Deputy Sheriffs to the staffing on or after July 1, 2005. The commencement date of such positions shall be determined by the City Manager, upon providing BSO with no less than thirty (30) calendar days prior written notice. The monthly cost of these positions shall be as follows: 2004/2005 $46,914 2005/2006 $49,306 2006/2007 $51,821 2007/2008 $54,464 2008/2009 $57,241 ARTICLE V EMPLOYMENT RESPONSIBILITY 5.1 All law enforcement officers, deputy sheriffs and other persons employed by SHERIFF in the performance of the duties and responsibilities hereunder, shall be and remain solely in the employ of SHERIFF, and no such persons shall be considered in the employ of the CITY for the purpose of any pension, insurance, civil service, pay or other compensation benefits. Accordingly, the CITY shall not be called upon to assume any liability for or direct payment of any salaries, wages, or other compensation, insurance premiums, workers compensation funds (Chapter 441, FSA), or any other amenities of employment to those law enforcement officers, deputy sheriffs or other persons employed by SHERIFF in the performance of the duties and responsibilities hereunder for the benefit of said CITY and the residents thereof or any other liabilities whatsoever, unless otherwise specifically provided herein. Likewise, unless specifically provided to the contrary herein, the CITY shall not be liable for compensation, contribution or indemnity to SHERIFF or the law enforcement officers, deputy sheriffs and employees thereof for any injury or illness, of any kind whatsoever, arising out of such employment and the performance of the duties and responsibilities contemplated herein, unless such injury or illness results from the negligence of a city employee, agent, or representative. 5 5.2 No employee who elects to join the Florida Retirement System shall be considered to be an employee of the.CITY for the purpose of pension benefits. For those transferred employees in the CITY sponsored plans, SHERIFF will give the CITY a refund for the amount of contributions which SHERIFF would have paid to FRS on behalf of those employees had those employees elected to become members of FRS. The refund will be paid by SHERIFF through a check not by a reduction of the monthly contract amount. For so long as Marietta Rochelle is employed by BSO, the CITY will deposit into the applicable plan(s) those portions of the refunded amounts which are regarded by the pension plan(s) as employee contributions. The CITY contributions to the pensions plans will be made in accordance with the plan documents, CITY ordinance and state law. 5.3 Each month, SHERIFF will furnish to the CITY's Finance Director a report (by written "hard copy" or electronic data transfer) showing the gross compensation by category and total paid to each SHERIFF employee who participates in the CITY's pension plans. The report will show each employee's name, social security number, gross compensation for the month, and gross compensation by category for the year to date. Gross compensation shall detail all monies received by the employee from SHERIFF, and divided into categories including (but not limited to) wages, overtime, premium pays, education incentives, payoff of accrued leaves, assignments pays and detail pay. 5.4 So that the CITY pension boards can timely act upon applications for disability benefits, SHERIFF will provide to the CITY's pension board, within one week of receiving a written or telephonic request, all information concerning an employee's medical history and on-the-job accidents or exposure to contagious diseases, including, but not limited to results of physical examinations, health insurance claim records, worker's compensation records, accident and injury reports, police reports (concerning accidents or injuries to the affected employee), and toxicology test results. If any of these records are in the possession of an insurance carrier, administrator or other third party, SHERIFF shall request the release of these records to the CITY pension funds. Notwithstanding anything to the contrary contained herein, information will be provided to the CITY only to the extent permitted by law. 6 5.5 Conditioned upon the deputies Bargaining Unit representative's approval, SHERIFF agrees to give the Dania trustees who are permanently assigned to the CITY, selected by deputies electing to remain in the Dania Beach Plan, time off with pay to attend and travel to and from Dania Beach Pension meetings, educational seminars and other trustee business (such as depositions or court hearings) in accordance with the terms of the Collective Bargaining Agreement between the Sheriff of Broward County and the Bargaining Unit representative. The parties agree that any absence resulting from the Dania Beach trustee's time off to attend and travel to and from Dania Beach Pension meetings, educational seminars and other trustee business (such as depositions or court hearings) shall not result in a vacancy. 5.6 Upon the request of the CITY or its pension boards, SHERIFF will distribute to its employees who participate in CITY sponsored pension plans documents, forms, and other written communications from the CITY plans. SHERIFF will also maintain a supply of CITY pension plan beneficiary designation and benefit application forms in the SHERIFF's DANIA BEACH station and will promptly forward completed forms to the CITY pension boards. 5.7 SHERIFF will promptly notify the CITY pension plans if any SHERIFF's employee who is a CITY pension plan participant should die, be adjudged incompetent, or be convicted of a felony which could cause forfeiture of the employee's pension. ARTICLE VI EMPLOYMENT STANDARDS OF PERFORMANCE 6.1 SHERIFF shall have and maintain the responsibility for the rendition of the services, the standards of performance, the discipline of personnel, and other matters incident to the performance of the services, duties and responsibilities described and contemplated herein. 6.2 Provided, however, that the CITY does hereby reserve the right and SHERIFF does hereby acquiesce in the CITY's right to require that SHERIFF transfer such personnel who, in the determination of the CITY, fail to perform in a manner consistent with the standards contemplated herein as same may be acceptable to the 7 CITY. Transfers requested by the City Administration will be only upon just cause and with the concurrence of SHERIFF. 6.3 The parties acknowledge that it is important for the CITY to have SHERIFF'S personnel who are acquainted with the general makeup of the CITY and are familiar with the geography, its industrial, business and residential composition, and its crime problems. In furtherance thereof, the parties agree that, without impairing the rights of the SHERIFF as an employer as provided here, SHERIFF shall not remove, transfer or replace any of the personnel currently assigned to the CITY without notification. 6.4 Upon written notice, the City Manager shall have the right to request the transfer of or reassign of any deputies or employees subject to the Sheriff's approval, which shall not be unreasonably be withheld. 6.5 Upon written notice, BSO shall have the right to transfer or reassign any deputy or employees subject to the City Manager's prior written approval, which shall not be unreasonably withheld. BSO shall provide CITY upon request with background information and personnel files of all BSO employees transferred in or out of Dania Beach with the exception of any information exempt pursuant to the public records law. ARTICLE VI1 EMPLOYMENT AUTHORITY TO ACT The CITY does hereby vest in each law enforcement officer and deputy sheriff who may, from time to time, be assigned to the CITY to the extent allowed by law, the police powers of the CITY, which are necessary to implement and carry forth the services, duties and responsibilities imposed upon SHERIFF hereby, for the sole and limited purpose of giving official and lawful status and validity to the performance thereof by such sworn officers. Each such law enforcement officer and deputy sheriff so empowered hereby and engaged in the performance of the services, duties and responsibilities described and contemplated herein shall be deemed to be a sworn law enforcement officer of the CITY while performing such services, duties and responsibilities which constitute municipal functions and are within the scope of this Agreement. Accordingly, each such law enforcement officer and deputy sheriff is hereby 8 vested with the power to enforce the ordinances of the CITY, to make arrests incident to the enforcement thereof and to do such other things and perform such other acts as necessary with respect thereto. ARTICLE VIII CONSIDERATION 8.1 In consideration of the services described herein, CITY agrees to pay SHERIFF the SHERIFF's budgeted cost for each year, however the consideration payable by the CITY to the SHERIFF will not exceed the following amounts, except as set forth in this Agreement: Fiscal Year Annual Payment Monthly Payment 2003/2004 $6,737,470.00 $561,456.00 2004/2005 $7,137,972.00 $594,831.00 2005/2006 $7,499,564.00 $624,964.00 2006/2007 $7,879,485.00 $656,624.00 2007/2008 $8,278,664.00 $689,889.00 2008/2009 $8,698,077.00 $724,840.00 Each monthly installment shall be due and payable before the first of each month. Upon the addition of the five (5) additional deputy sheriffs, as set forth in paragraph 4.4, the monthly consideration for such deputies shall be added to the above consideration numbers. 8.2 The parties acknowledge that the consideration provided in this Article with respect to fiscal years 2003/2004, 2004/2005, 2005/2006, 2006/2007, and 2007/2008 includes a 3.5 percent vacancy rate. The CITY shall be entitled to an annual credit if the annual vacancy rate exceeds 3.5 percent. A vacancy occurs when a deputy or employee is absent from work and such absence results in a salary [regular salaries, special pay, FICA taxes (regular and special pay only), retirement contribution/regular, retirement contribution/special risk, and life and health insurance] savings to SHERIFF. 9 8.3 The consideration recited herein, except as recited shall constitute the entire consideration to be paid hereunder and upon the payment thereof, in the manner and at the times prescribed herein, the CITY shall have no further monetary obligations to SHERIFF or any third party providing the services described in this agreement. Notwithstanding anything to the contrary contained herein, CITY shall not be entitled to a vacancy credit or any other credit unless the total annual amount paid by the CITY is at least equivalent to SHERIFF's total cost for the Dania Beach District. ARTICLE IX FINES, FORFEITURES, PAYMENT 9.1 All law enforcement education funds levied and collected by the Clerk of the Court and earmarked for City pursuant to Section 943.25, Florida Statutes, shall be assigned to BSO's Dania Beach District and used by the BSO's Dania Beach District for the law enforcement education purposes authorized in said Statutes. Apart from such funds, BSO shall have no claim or right to any other monies or things of value which the CITY receives or may hereinafter receive by way of entitlement programs, grants or otherwise in connection with law enforcement activities. 9.2 CITY and BSO do hereby acknowledge that nothing contained herein shall in any way be construed to impair the CITY's right to the disposition of fines and forfeitures to which the CITY would be entitled, pursuant to Section 316.660, Florida Statutes, as the same may be amended from time to time, or as to proceeds and forfeitures arising under the sale or disposition of unclaimed property or under any statutory or common law proceeding to which the CITY would otherwise be entitled, except as limited herein. 9.3 BSO agrees that any currency seized within the CITY, through active participation of personnel assigned on either a regular or temporary basis to the Dania Beach District, pursuant to this agreement and Chapter 932 of the Florida Statutes, and subsequently forfeited to BSO, shall be deposited into the CITY Law Enforcement Trust Fund in an amount which represents the Dania Beach District's share, as defined in paragraph 9.7. Said funds shall be and always remain in the ownership of the CITY and BSO shall not have any right to ownership and control of such funds. During the term of 10 this Agreement, such currency shall be earmarked for law enforcement purposes within the CITY in accordance with Chapter 932, Florida Statutes. 9.4 Upon concurrence of the District Cornmander and the City Manager, BSO may apply to the CITY for the use of such funds, within the boundaries of the CITY, if such application is in compliance with the Florida Statutes. Said request shall be submitted to the BSO legal advisor for a determination of the legality of the request. Any application to use such funds shall be accompanied by a written certificate that such request complies with the provisions of Chapter 932, Florida Statutes, as said Statutes may be amended from time to time. 9.5 The decision to dispose of or use real property seized within the CITY, through active participation of personnel assigned on either a temporary or permanent basis to the Dania Beach District and subsequently forfeited to BSO, shall be in the sole discretion of the CITY. BSO may apply to the CITY to dispose of the real property, and, if approved by the CITY, BSO shall allocate funds to the CITY's Law Enforcement Trust Fund equivalent to the Dania Beach District's share, as defined in paragraph 9.7, of the sales price less any selling costs, loans, mortgages, liens, encumbrances and the CITY's proportionate share of the reasonable actual forfeiture costs including, but not limited to court costs, attorney fees, publication costs, storage charges, security, and maintenance costs. During the term of this Agreement, such allocated funds shall be earmarked for use within the confines of the City for law enforcement purposes in compliance with Chapter 932, Florida Statutes. In the event it is decided to initially use the real property and such property is subsequently disposed of, BSO shall allocate the net proceeds from said disposition to the CITY's Law Enforcement Trust Fund. In the event that this Agreement is terminated prior to the disposition of the property, said property shall be turned over to the CITY. 9.6 The decision to dispose of or use personal property seized within the CITY through active participation of personnel assigned on either a temporary or permanent basis to the Dania Beach District and subsequently forfeited to BSO, shall be in the sole discretion of the CITY. BSO may apply to the CITY to use personal property outside the CITY, and, if approved by the CITY, BSO shall allocate funds to the CITY's Law Enforcement Trust Fund equivalent to the Dania Beach District's share, as defined in 11 paragraph 9.7, of the mutually agreed upon fair market value of such personal property less any lien on such property. In the event the personal property is used within the CITY, such property will be used within the CITY until the earlier of disposition of such property or termination of this Agreement. In the event the property is disposed of prior to termination of this Agreement, BSO shall allocate the net proceeds from said disposition to the CITY's Law Enforcement Trust Fund. In the event that this Agreement is terminated prior to the disposition of the property, said property shall be turned over to the CITY. During the term of this Agreement, such allocated funds shall be earmarked for use within the confines of the City for law enforcement purposes in compliance with Chapter 932, Florida Statutes. 9.7 The Dania Beach District's share will be based upon the ratio that the participation of the Dania Beach District's personnel, assigned on either a temporary or permanent basis, bears to the participation of all law enforcement agencies and units participating in the seizure of the property. 9.8 BSO shall, on a quarterly basis, supply the CITY with a written report of the above-described fines and forfeitures. Such report(s) shall include a description and estimate of value of properties seized under the laws of the State of Florida, whether or not disposition thereof has been adjudicated. Moreover, such report(s) shall be amended, from time to time, by reflecting the ultimate disposition of property described in an earlier report(s), and such amendatory report(s) shall be submitted to the CITY within ten (10) days of the ultimate adjudication with regard to the seizure of such property. ARTICLE X SPECIAL EQUIPMENT PROVISO SHERIFF shall provide fully equipped patrol vehicles which shall bear, in addition to such other names as might be required by law, the name "DANIA BEACH" in letters no less than two (2) inches in height. ARTICLE XI DISTRICT COMMANDER/LIAISON 11.1 The District Commander/Chief shall, among other specified duties, act as liaison between the CITY and SHERIFF. 12 11.2 The selection of a District Chief at the commencement of this Agreement and upon any vacancy thereafter shall be at the discretion of the City Manager and which shall be initiated by SHERIFF selecting three (3) qualified candidates for the position of District Chief. SHERIFF agrees to make such selections in good faith and in the best interest of the CITY. SHERIFF shall provide the CITY with written notification of the selected candidates and their qualifications. Within ten(10) days after the CITY's receipt of such notice, representatives from SHERIFF shall meet with the City Manager to discuss the candidates' qualifications. The City Manager shall have the opportunity to interview each of the candidates. In the event these candidates are unacceptable, SHERIFF and CITY will work jointly and cooperatively toward identifying an acceptable candidate. 11.3 In the event the CITY becomes dissatisfied with the performance of the District Chief, the CITY shall provide written notification to SHERIFF. Thereafter, representatives of SHERIFF and the CITY shall meet to discuss possible remedies of the problems experienced by the CITY. SHERIFF agrees to act in good faith in resolving any problems experienced by the CITY. The City Manager may request the removal of the District Commander/Chief at any time. 11.4 SHERIFF shall continually maintain at the CITY, in the offices provided for such purpose in the Public Safety Facility, its liaison office which shall be staffed by the District Chief. ARTICLE XII REPORTING 12.1 In recognition of the CITY's need to be informed of SHERIFF'S District's activities, SHERIFF'S District Chief and the CITY Manager will develop a mutually agreed upon reporting format(s) and reporting period, whereby SHERIFF will report its activities to the CITY Manager. At any time during the term of this agreement, the CITY Manager shall have the right to make reasonable modifications to the reporting format(s), reporting content, and reporting period. 12.2 SHERIFF and CITY agree that the measure of performance is important in the accountability process. In as much as fiscal and legal restraints limit the options available between the parties to exercise variable performance related sanctions or 13 rewards, it is the intent of both parties to demonstrate the willingness and ability to deliver the highest performance and service available. In that spirit, SHERIFF agrees to provide to CITY in June of each fiscal year, a report on the accomplishments, achievements as well as measurable levels of citizen satisfaction provided by continual random citizen satisfaction surveys conducted by SHERIFF of the citizens of Dania Beach. SHERIFF agrees that the contents of the annual presentation made to the CITY by the District Chief will be mutually agreed upon by SHERIFF and the CITY Manager. ARTICLE XIII CITY DISTRICT 13.1 SHERIFF shall maintain a division headquarters in the CITY which shall be referred to and known as "Office of the Sheriff of Broward County, Dania Beach District," 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and for purposes of this document referred to as the "District Office". Additionally, the SHERIFF has exclusive use of a portion of the Dr. Herman Wrice Community Center Office located at 803 N.W. I" Street, Dania Beach, Florida. The portion of the Dr. Herman Wrice Community Center Office that is used exclusively by the SHERIFF shall hereinafter be referred to as the "Community Center." 13.2 The use and occupancy by SHERIFF of the District Office and Community Center shall include the use in common with others entitled thereto of the automobile parking areas, driveways, pathways, entrance ways, means of ingress and egress, loading and unloading facilities, and other facilities as may be designated from time to time by the CITY, subject, however, to the terms and conditions of this Agreement. The CITY agrees to designate adequate parking spaces for SHERIFF's exclusive use. 13.3 SHERIFF agrees to keep the District Office and Community Center in a neat, clean and sanitary condition. SHERIFF further agrees not to destroy, deface, damage, impair, or remove any part of the District Office or Community Center. In the event SHERIFF, its employees, agents, or invitees destroy, deface, damage, impair, or remove any part of the District Office or Community Center, SHERIFF shall be responsible for repairing or replacing such property. 14 13.4 SHERIFF agrees to properly maintain the District Office and Community Center interior by providing general care and cleaning to those offices, halls, windows, and bathroom facilities used exclusively by SHERIFF, excepting only reasonable wear and tear. 13.5 SHERIFF shall be responsible for any and all minor repairs to the District Office and the Community Center interior walls, floors, carpet, furniture, windows, interior plumbing fixtures, and interior electrical fixtures, reasonable wear and tear excluded. For purposes of this paragraph, a minor repair is a repair not exceeding one thousand two hundred fifty dollars ($1,250.00). The CITY shall be responsible for any and all replacements, capital expenditures, and major repairs to the interior of the District Office and Community Center, unless such replacement, repair, or capital expenditure is directly attributed to SHERIFF's abuse. For purposes of this paragraph, a major repair is any repair exceeding one thousand two hundred fifty dollars ($1,250.00). Notwithstanding anything to the contrary contained herein, the CITY shall be responsible for all-structural repairs, as provided in paragraph 13.6. 13.6 CITY covenants to keep the District Office and Community Center in good structural repair. CITY shall maintain and keep in good repair the roof, outside lighting, outside walls, foundations, sidewalks, ceilings, doors, windows, sprinkler and hot water systems, heating systems, air conditioning systems, plumbing, wiring, outside electrical fixtures and all other structural components. CITY further agrees to maintain in good repair the parking area and all common areas. CITY shall also make any repairs necessitated by water seepage or by other causes not under SHERIFF's control. CITY shall also make all repairs or changes which may be necessary to make the premises and the use herein contemplated comply with applicable laws, ordinances, orders or regulations of any federal, state, county or municipal authority now or hereafter in effect unless specifically exempted therefrom. 13.7 SHERIFF shall pay for janitorial, electrical, and water services to the District Office and Community Center for the term of this agreement. 13.8 Upon the CITY's consent, SHERIFF shall have the right to attach fixtures, and erect structures or signs, in or upon the District Office and Community Center, which fixtures and structures, or signs, so placed in, or attached to the District Office shall be 15 and remain the property of SHERIFF and may be removed or otherwise disposed of by SHERIFF within twenty (20) days after the effective date of the termination of this agreement. The CITY's consent may not be unreasonably withheld. 13.9 SHERIFF agrees to maintain front desk coverage at the District Office during the hours of 8 a.m. to 10 p.m. Monday through Saturday, and from 8 a.m. to 4 p.m. on Sunday to respond to citizen and CITY inquiries. 13.10 SHERIFF agrees to provide front desk coverage at the Community Center during the hours of 9 a.m. to 5 p.m. Mondays, Wednesdays and Fridays only, excluding holidays. ARTICLE XIV INSURANCE SHERIFF shall maintain, in addition to those policies of insurance required and contemplated in Article V hereof, liability and automobile policies of insurance in the amounts hereinafter described: 14.1 Liability $1,000,000/$1,000,000. 14.2 Automobile $1,000,000/$1,000,000. 14.3 Sheriff shall maintain the respective liability and automobile policies of insurance throughout the terms of this agreement, as the same may be extended in accordance with the provisions hereof. 14.4 The cost of all policies of insurance required hereunder shall be the obligation of SHERIFF, and the CITY shall in no way be responsible therefor. 14.5 SHERIFF reserves the right to provide the above-stated insurance under a self-insurance plan. ARTICLE XV HOLD HARMLESS To the extent permitted by law, SHERIFF shall hold CITY harmless from any and all manner of action and actions, cause and causes of action, suits, trespasses, damage, judgments, executions, claims and demands of any kind whatsoever, in law or in equity, which may result from or arise out of the negligent or wrongful acts or omissions of the employees of SHERIFF while acting within the scope of their employment; and 16 SHERIFF shall indemnify the CITY for any and all damages, judgments, claims, costs, expenses, including reasonable attorney's fees, which the CITY might suffer in connection with or as a result of the negligent or wrongful acts or omissions and the alleged negligent or wrongful acts or omissions of the employees of SHERIFF while acting within the scope of their employment. SHERIFF will at all times be entitled to the benefits of sovereign immunity as provided in Florida Statutes, Section 768.28, and common law. Nothing contained in this Agreement shall be construed as a waiver of sovereign immunity. ARTICLE XVI INDEPENDENT CONTRACTOR SHERIFF, for the purpose of this Service Agreement, is and shall remain an independent contractor; provided, however, such independent contract status shall not diminish the power and authority vested in SHERIFF and its sworn officers pursuant to Article VII. ARTICLE XVII TERM This Service Agreement shall remain in full force and effect commencing October 1, 2003, nunc pro tunc, and ending September 30, 2008, all dates inclusive, unless this Service Agreement be otherwise extended or terminated in accordance with the terms hereof. ARTICLE XVIII OPTION TO RENEW This Agreement may be renewed, for an additional five (5) year term upon mutual agreement of the parties. The CITY agrees to furnish BSO notice of its intent to renew this Agreement no less than ninety (90) calendar days prior to the expiration of this Agreement. 17 ARTICLE XIX TERMINATION 19.1 SHERIFF does hereby acknowledge that CITY is making this Agreement in reliance upon SHERIFF'S fulfillment of the obligations herein imposed for the full term contemplated herein. Accordingly, SHERIFF does hereby acknowledge that SHERIFF shall have no right of termination without cause during the initial term hereof and/or during the option period, should the CITY elect to exercise same. 19.2 CITY may terminate this Service Agreement by giving written notice thereof, to SHERIFF; provided, however, that such termination shall not be effective until the ninety-first(91) day after the receipt thereof by SHERIFF. 19.3 In the event of termination by CITY, CITY shall render such aid, coordination and cooperation to SHERIFF that might be required for an expeditious and efficient termination of service. ARTICLE XX TRANSITION 20.1 In the event of the termination or expiration hereof, SHERIFF and CITY shall cooperate in good faith in order to effectuate a smooth and harmonious transition from SHERIFF to a CITY Police Department and to maintain during such period of transition the same high quality of police protection otherwise afforded to the residents of the CITY pursuant to the terms hereof. In the event of such termination or expiration and in the further event that the CITY is unable to provide the same level of police protection through its own police force at the time of such termination or expiration, the then pending term of this Agreement shall be deemed automatically extended for a period of ninety (90) days or until CITY is capable of rendering such police service, whichever occurs sooner. 20.2 The remunerations to be paid to SHERIFF during the transition period shall be commensurate with the cost to the SHERIFF. 18 ARTICLE XXI EQUIPMENT RE-PURCHASE 21.1 In the event of the termination or upon the expiration of this Agreement, CITY shall have the option to purchase from SHERIFF, and upon the exercise of such option, SHERIFF shall sell to CITY any and all pieces of equipment, including police vehicles, directly attributable to or in use by the Dania District at the time of such termination or expiration of this agreement in connection with the services contemplated herein. 21.2 The market value and condition of said equipment shall be determined by mutual agreement or appraisal by an appraiser mutually agreed upon by the parties. 21.3 Upon the exercise by the CITY of its option to purchase the subject equipment, SHERIFF shall convey all of its right, title and interest thereto, including police vehicles, to the CITY by Bill of Sale Absolute or Certificate of Title, as applicable. ARTICLE XXII TOWING It is recognized that the CITY OF DANIA BEACH may enter into towing agreements from time to time with local vendors. From time to time, SHERIFF, through his agents or employees investigate traffic cases and/or fatalities which require stringent custodial procedures where criminal evidence is involved. The SHERIFF shall honor the CITY's agreements with local vendors concerning towing within the municipal boundaries of the CITY OF DANIA; provided however, that the vendors meet all of the SHERIFF's specifications with regards to maintaining criminal evidence and its ability to provide adequate insurance coverage to the satisfaction of the Director of the SHERIFF's Risk Management Division. SHERIFF reserves the right to tow if vendor fails to comply with said specification. Further the SHERIFF also reserves the right to continue to use the towing services other than those of the local vendors with regards to all confiscations/forfeiture cases occurring within the CITY OF DANIA BEACH. 19 ARTICLE XXIII SPECIAL DETAILS 23.1 Any and all special details performed for the CITY shall be paid based upon the terms and conditions of the CITY's permit filed with BSO Special Details Unit. 23.2 SHERIFF will provide security and traffic control for three (3) CITY sponsored events per fiscal year, identified as; The Main Street Tomato festival, The July 4r" Dania Beach Centennial Salute to Our Military, and Dania Beach Pioneer Days at no additional cost to the CITY. For the second year of the contract, SHERIFF will also provide traffic control and security for the November 14, 2004 Centennial Celebration at no additional cost to the CITY. Any additional CITY sponsored events above the three listed previously must be identified in writing by the CITY Manager and agreed to by SHERIFF. ARTICLE XXIV AUTHORITY TO EXECUTE NO CONFLICT CREATED 24.1 SHERIFF, by his execution hereof, does hereby represent to the CITY that he has full power and authority to make and execute this Agreement pursuant to the powers vested in him under Article VIII of the Constitution of the State of Florida, and the Statutes of the State of Florida. 24.2 Nothing herein contained or no obligation on the part of SHERIFF to be performed hereunder shall in any way be contrary to or in contravention of any policy of insurance of surety bond required of SHERIFF pursuant to the laws of the State of Florida. 24.3 The City Manager, Mayor and City Clerk by their respective executions hereof, do each represent to SHERIFF that they, collectively, have full power and authority to make and execute this Agreement on behalf of the City of Dania Beach, pursuant to the resolution of the City Commission of Dania Beach. 24.4 Nothing herein contained is in any way contrary to or in contravention of the Charter of the CITY OF DANIA BEACH, or the laws of the State of Florida. 20 ARTICLE XXV NOTICE All notices required to be given hereunder shall be by first class mail except, that any Notice of Termination shall be mailed via U.S. mail, return receipt requested. All such notices shall be addressed as follows: CITY: City Manager CITY OF DANIA BEACH City Hall 100 West Dania Beach Blvd. Dania Beach, Florida 33004 SHERIFF: SHERIFF KENNETH C. JENNE, III Broward County Sheriff's Office 2601 West Broward Blvd Fort Lauderdale, FL 33312 ARTICLE XXVI NON-ASSIGNMENT SHERIFF shall not assign any of the obligations or benefits imposed hereby or contained herein, unless upon the written consent of the CITY, which consent must be evidenced by a duly passed resolution. ARTICLE XXVII ENTIRE AGREEMENT AMENDMENT The parties acknowledge, one to the other, that the terms hereof constitute the entire understanding and agreement of the parties with respect hereto. No modification hereof shall be effective unless in writing, executed with the same formalities as this Agreement is executed. [Intentionally Left Blank] 21 AGREEMENT BY AND BETWEEN THE CITY OF DANIA BEACH AND KENNETH C. JENNE, II, SHERIFF OF BROWARD COUNTY FOR POLICE SERVICES. IN WITNESS WHEREOF the parties hereto have caused their respective agents to execute this instrument on their behalf, at the times set forth below: CITY OF DANIA BEACH, FLORIDA Date: CITY MANAGER Date: MAYOR ATTEST: Date: CITY CLERK Approved as to form and legal sufficiency subject to execution by the parties: By: Date: CITY ATTORNEY KENNETH C. JENNE, II, SHERIFF OF BROWARD COUNTY Date: KENNETH C. JENNE, II Sheriff Approved as to form and legal sufficiency subject to execution by the parties: By: Date: Department of Legal Affairs h:Ado&contract\Dania Contract renewa103 22 CITY OF DANIA BEACH DEPARTMENT OF FINANCE MEMORANDUM TO: Ivan Pato, City Manager Memo: DF-04-27 FROM: Patricia Varney, Director of Finance i DATE: June 5, 2004 � SUBJECT: Five Year Capital Improvement Plan Submitted herewith is the Five Year Capital Improvement Plan for fiscal year 2005 through fiscal year 2009. Capital items include fixed assets (such as land, buildings, equipment, furniture and fixtures) and infrastructure improvements (such as road resurfacing, sidewalk repairs, park improvements, utilities upgrade or improvements) with an estimated expenditure of$25,000 or more are included in this plan. This plan also addresses some of the findings from the Urban Infield and Development Plan. Projects in the Enterprise Fund, which includes water, sewer and stormwater are identified in this plan but will be funded from their own source of revenue through user fees or assessments and accounted for in their respective fund, while all governmental fund projects will be accounted for in the Capital Projects Fund through General Fund revenues. ® Funding for the projects is included in this plan. Funding sources include grants, gas tax, general fund revenues, impact fees, reserves and financing mechanism. Most projects have been funded with the exception of a few. They are as follows: 1) Aquatic Center Equipment. Staff will try to pursue sponsorship to pay for this request in fiscal year 2005. 2) Chester Byrd Park Improvement. This project is being created due to the Urban Infill Redevelopment Plan requesting for more parks in that area. The only vacant property that can be identified is between Ely Boulevard and Phippen/Waiters Road, which is also adjacent to the cemetery. Input from neighborhood citizens will be required. 3) Dania Beach Boulevard extension. The projected cost of this project in the amount of $2,350,000 may not be cost effective and also depends on the development of the CRA in that location. 4) Neighborhood Gateway Signs. The project may be able to be funded from overage from landscape projects. Under this plan, there are requests of approximately 11.3 million dollars within next five years to perform water and sewer utilities improvements. Of this amount $10.5 millions will be borrowed through the State Revolving Fund over a period of 20 years. Based on an interest rate of 3.25%, the City may start incurring debt service of approximately $467,000 in fiscal year 2007 and will be increasing to $725,000 in 2010. The consultant that the City currently engaged to perform the water and sewer rate study was ® provided this information and they will recommend a rate structure that will accommodate this debt service payment. Currently the water fund generated approximately 2.4 million dollars in utility revenue. 1 I have also performed a debt measurement analysis for the City only on the governmental debt issuance. Although most of the measurements when compared to the indicators are favorable, there are two measures that present concerns. They are as follows: 1. Debt Payment over Property Tax Revenue Indicator shows that any percentage over 2.5% is regarded as high. For the next five years, which includes the projected debt service for the new additional financing, the City's indicator will range from 10.67% to the highest in FY 2006 at 13.67%. Currently, in FY 2004, the percentage is 12.58% 2. Millage Rate to Fund Debt Service The following assumptions are used to calculate the taxable value: a) 5% per for FY 2005 to FY 2007 b) FY 2006 —an additional $120,000,000 due to additional dwellings c) FY 2007—an additional $15,000,000 due to additional dwellings d) 4% per year for FY 2008 and FY 2009 e) Does not include any reduction of the CRA area that may require to fund the improvements in CRA area f) Does not include any loss of property value that may result from the expansion of the airport runway. Based on the above assumptions, the millage rate that will require to cover the debt service is as follows: FY 2004 .80 mill FY 2005 .70 mill FY 2006 .87 mill FY 2007 .82 mill FY 2008 .80 mill FY 2009 .68 mill Further, the City is required to perform a financial condition assessment provided by the State Auditor General,Office. They provide the benchmark of which were calculated based on population and the taxable value. Below represents the City of Dania Beach. Financial Indicator 12 Unfavorable Favorable r 6.00°fo Trend Information Benchmark Comparison Information a`> 4.00% 0. Y1 to Y5 Diff 13% Y5 Entity 4.67% w ° Y2 to Y5 Diff 14% Benchmark 5.67% 2.00 to Y3 to Y5 Diff 31% Y5 Entity to Bench Diff 18% F.. 0.00% 1999 2000 2001 2002 2003 Yeai Trend: Inconclusive .'`' Benchmark Inconclusive Comparison: Overall Rating: Inconclusive,. 2 The indicator reflects that although FY 2003 calculation for the City is 4.67% which is a 1% ® less than benchmark, the trend is showing a continue increase of debt service. Therefore, the City cannot state this indicator as "favorable". The main purpose of this is to show the Commission that if the benchmark remains at 5.67% for the next few years, the City's projected debt service will exceed the benchmark in FY 2006 (6.33%), FY 2007 (5.92%) and FY 2008 (5.73%). The other measure is Long Term Debt over Population. For FY 2003, the calculation is $271 per capita, while the benchmark is $400 per capita. The City Manager and I have concerns regarding the considerable increase in debt service. The recommendation that staff provides to Commission are as follows: 1) Eliminate some of the projects 2) Delay some of the projects to outer years 3) Set a not to exceed millage rate for debt service and provide staff of priorities of projects 4) Issue General Obligation Bond that will be repaid outside the 10 mill cap A workshop has been scheduled on June 21 to discuss this plan. Should any commission have any question regarding this, please do not hesitate to contact me. 3 D D ?I D 0 a Ov °' (D77 3 o v 0• (n ° n3i � 9 . rn CD o CD v fD ® CD 7 n . CD CD m v 2 o C � m rv� � -� cn -� < ZZZ � o � C� tnD C� DO � ' � u_) vo � � � (� D (� (� Z 01 C O 7� N OD (D OD (D Dl iU 0 ,�' N ':.. 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O C) O C) O O O (T CD 71 U) cn N N -n c/ V/ r" N K N (DCD rCD !Dm m 3U) o -n cn U7W c51 3 CD �' QD CD .-(l (D �7 �7 .� .N cn Tl nWT TI TI N Ill p1 5 City of Dania Beach Capital Improvement Request Form Fro:j:e:ct:-:: Replacement of Computers Priority 1 Project Bonnie Temchuk Mana er: Department: Division: Information Services Project Location: City Hall and outside offices Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $56,700 $58,400 $60,200 $62,000 $63,900 $237,300 $55,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $56,700 $58,400 $60,200 $62,000 $63,900 $237,300 $55,000 Revenue Source: Gen. Fund Gen. Fund Gen. Fund Gen. Fund Gen. Fund Gen. Fund Loan Description Justification and Explanation) eplacement of one-third (approximately 33) computers per year. This will ensure new computers for all staff every three years. This replacement is necessary due to continued updating in computer technology and will provide staff with computers under warranty at all times. By replacing all computers every three years, we will reduce costs in replacement parts and labor to install due to manufacturer's warranty. Annual Impact on Operating Budget Personnel: Descriptive: Operating: Replacement Year: Cost: venue/Other: Total $0 Manager Recommended: Yes 6 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Design of NorthWest Community Outreach Center riority 1 Project Bonnie Temchuk Mana er: Department: City Manager Division: Project Location: NW 8 Avenue Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 03 Plan and Studies $25,000 $0 $0 $0 $0 $25,000 $0 Engineering/ $0 $0 $0 $0 $0 $0 $75,000 Architecture Land Acquisition/ $48,000 $0 $0 $0 $0 $48,000 $0 Site Preparation: Construction: $0 $488,000 $0 $0 $0 $488,000 $0 Equipment/ $0 $48,800 $0 $0 $0 $48,800 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $73,800 $536,800 $0 $0 $0 $609,800 It $75,000 Gen. Fund CDBG Revenue Source: Fund Bal $225,000/ Loan 11 Description Justification and Explanation) n RFP will be advertised for architectural services to design and cost of construction of the new NorthWest Community Outreach Center. Community input will be requested and the architect will be required to work with both the City and residents of the community to ensure proper design. These findings will then be used to implement the construction of the center. Estimations state that a 4,000 square foot building can be placed on this site. Estimation also reflects study costs to determine what services will be provided, site preparation, furnishings, and contingency. Annual Impact on Operating Budget Descriptive: Personnel and operating costs are not estimated as Personnel: community input is needed to decide the functions of the center. Operating: Replacement Year: Cost: Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 7 City of Dania Beach Capital Improvement Request Form Project: City Hall Expansion (4250 sq. ft.) Option 1 Priority 1 Project Ken Koch/Fernando Vazquez Manager: Department: Administrative Offices Division: Project Location: City Hall Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $55,000 $0 $0 $0 $0 $55,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $800,000 $0 $0 $0 $800,000 Equipment/ $0 $75,000 $0 $0 $0 $75,000 Furnishings Other(Lease): TOTAL COST: $55,000 $875,000 $0 $0 $0 $930,000 Revenue Source: Gen. Fund Loan Balance Description Justification and Explanation) ach department and program operating within the City Hall has reached capacity for both personnel and storage. In many instances, the minimum amount of space required by fire codes has been violated. Further, with the exception for one area in Community Development and the Conference Room, the minimum number of exits is below fire code requirements. Current assessment indicated that the City would in need of approximately 4000 square feet to reduce the crowding in Community Development Dept., some other administrative offices and to eliminate the trailers currently being used for records storage. This project would add approximately 6700 square feet of office space, allowing current needed expansion, future expansion and an elevator to make the building ADA compliant. We would also have sufficient storage space for all records in addition to a dedicated area for the person who will scan and store the records, thus helping to bring the city into compliance with the state records retantion requirements. We have entered into a lease agreement that will cost$19,200 per year plus an estimated $20,000 in improvements to house the Human Resources Department in order to provide offices for the in-house attorney and assistant. budgeted for second floor addition Annual Im act on Operating Budget Electricity, water, and maintenance costs. Personnel: .r Operating: Replacement Year: Cost: . Revenue/Other: GLotal $0 Manager Recommended: Yes Commission Approved: 8 City of Dania Beach Capital Improvement Request Form Project: City Hall Expansion(4250 sq. ft.) Lease Option Priority Alternative Project Ken Koch/Fernando Vazquez Manager: Department: Administrative Offices Division: Project Location: City Hall Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $150,000 $0 $0 $0 $0 $150,000 Equipment/ $75,000 $0 $0 $0 $0 $75,000 Furnishings Other(Specify): $70,000 $70,000 $70,000 $70,000 $70,000 $350,000 TOTAL COST: $295,000 $70,000 $70,000 $70,000 $70,000 $575,000 $0 Revenue Source: N O T F U N D E D Description Justification and Explanation) Each department and program operating within the City Hall has reached capacity for both personnel and storage. In many instances, the minimum amount of space required by fire codes has been violated. Further, with the exception for one area in the Community Development Offices and the Conference Room, the minimum number of exits is below fire code requirements. Current assessment indicated that the City would need of approximately 3000 square feet to reduce the crowding in Community Development alone. It will also eliminate the trailers that the City rented for storage of files. Of the amounts noted in this chart, $70,000 per year is budgeted for the cost to lease 4500 square feet of office space and $150,000 is budgeted for the renovation of the leased area. Two options has been identified. The second option, Option Two is to build a second floor in the current City Hall above the areas currently occupied by Administraction, Human Resources, Finance and Water Department. Annual Im act on Operating Budget Electricity, water, and maintenance costs. Personnel: Operating: Replacement Year: Cost: evenue/Other: Total $0 Manager Recommended: No 9 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: ADA Transition Plan F 1 Project Ken Koch/ADA Coordinator Mana er: ent: Administration Division: Location: All City Buildings, locations and Programs Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 $20,000 Engineering/ $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $33,250 $75,300 $86,000 $58,000 $69,500 $322,050 $40,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $38,250 $80,300 $91,000 $63,000 $74,500 $347,050 $60,000 Revenue Source: Gen. Fund Gen. Fund Gen. Fund Gen. Fund Gen. Fund Balance Description (Justification and Explanation) he City must perform certain work to come into compliance with the Americans with Disabilities Act. A Transition Plan was developed and adopted by the City in order to achieve such compliance. The Plan was used to settle a lawsuit brought against the City due to its lack of compliance. The work described in the Plan must be performed and completed as defined in the plan and within the timeframes listed in order to comply with the terms of the settlement agreement and the ADA itself. The City must also contract with a consultant to provide the services of an ADA Coordinator. This position is also required by the ADA and is a specialized function. Although certain aspects of the work can be performed in-house by the Building Official and City Engineer, many other areas require the expertise of a trained Coordinator. Annual Impact on Operating Budget Descriptive: For consulting service for the ADA Co-ordinator. Personnel: First year costs will be higher, projecting at$85,000 due to initial implementation,future years are projected at a lower cost in the Operating: $50,000 range of$45,000 -$50,000. Replacement Year: Cost: Revenue/Other: otal $50,000 Manager Recommended: Yes Commission Approved: 10 co a co o o x W n�i n (D oo m 3 a 3 3 CDCD 0 • v a � cn N cn = y m o ° _ :3 3 o n 3 w a cn cn O �' �' � O(D Sco hi cn o c cr c� o CD Cl) (n O CD cr n _O o CL 3 O O N 0 O a 3 0 0 CD (D 0 ` v v v O 'a CD 0 r~ cD c' ;*-o N 0 0 v 6-0 3 �I-a V O -01< � 0 Q 7 o N <CD 3 0 �' I cn (D -� V CD -a a - (D (D O " O co n) -< v v D a m CD o n m can c ai o w a p CD O O N' 0 < (D N QN .�. 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D ;o 0 r x m 3n O a 7�C CD � cn n m 0 v O o T v CD a z CD F m n n CL y I n O m n 23 City of Dania Beach Capital Improvement Request Form Project: Construction of Fire Station 93 (10,000 sq. ft) Priority 1 Project Manager: Deputy Chief Brown Department: Fire-Rescue Division: Fire-Rescue Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $150,000 Architecture $0 $0 $0 $0 $0 Land Acquisition/ $50,000 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $1,800,000 $0 $0 $0 $0 Equipment/ $0 $50,000 $0 $0 $0 $0 Furnishings Other(Specify): $0 $200,000 $0 $0 $0 $0 TOTAL COST: $200,000 $2,050,000 $0 $0 $0 $0 Revenue Source: Reserve/ Reserve/Loan Impact Fee Description (Justification and Explanation rTheabovie costs represent an estimate to build a fire station at SW 30th and 45th Street in Dania Beach. This station would e current Station 93 which is presently shared with Hollywood Station 74 located at 2741 Stirling Road in Hollywood. ng for this station could come from several areas; rent of$78,000 currently paid to the City of Hollywood, possible in the cost of communication with Hollywood FD, as well as fire assessment fees. The above costs are based on prior estimates with a 5% increase for each year since the estimates were first obtained. We would commence the preparation in the 2003/2004 budget year. Plan to construct the project in the 2005/2006 budget year.The proposed site is in the appropriate location to serve the western portion of Dania Beach. The new station will be centrally located to better serve the area residents with shorter response time. The location would also provide better service for large industrial areas such as Port 95 and State Road 84 (Marina Mile) business. Building Department proceeding with plat and zoning requirements. ISO study indicated clear advantage to rate improvement by this relocation. The staffing and station deployment study review October 22,shall provide necessary light on the required need and location of said facility Annual Impact on Operating Budget Descriptive: Building maintenance,electricity,water, janitorial Personnel: service Operating: $30,000 no Replacement Year: Cost: Revenue/Other: Total $30,000 anager Recommended: Yes Commission Approved: 24 City of Dania Beach Capital Improvement Request Form AM Project: Fire Engines Replacement Program riority 4 Project Deputy Fire Chief, Cassano Manager: Department: Fire-Rescue Division: Fire-Rescue Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 . Site Preparation: Construction: $0 $0 $0 $0 $0 Equipment/ $0 $0 $460,000 $0 $460,000 $410,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $0 $460,000 $0 $460,000 $410,000 Revenue Source: Loan Loan Description (Justification and Explanation) he engine would be used to replace a twenty year old fire engine. This replacement would be one of only two fire engines in our fleet still under warranty. Annual Impact on Operating Budget Descriptive: Personnel: Operating: Replacement Year: Cost: Revenue/Other: Lot 1 $0 Manager Recommended: Yes Commission Approved: 25 • FIVE YEAR REPLACEMENT PROGRAM REPLACEMENT REPLACEMENT Year Make Model Vehicle Type Location Garaged YEAR OR COST *SURPLUS 1988 Pierce Arrow Fire Engine Fire Station 2008 $460,000 1994 Pierce Squirt Fire Engine Fire Station 1997 1 Pierce lQuantim Fire Engine Fire Station 26 City of Dania Beach Capital Improvement Request Form Project: Replacement/Refurbishment of Fire Rescue Vehicles riority 3 Project Deputy Fire Chief, Cassano Mana er: Department: Fire-Rescue Division: Fire-Rescue Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 Equipment/ $200,000 $0 $53,000 $165,000 $418,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 TOTAL COST: $0 $200,000 $0 $53,000 $165,000 $418,000 $0 Revenue Source: Gen. Fund Gen. Fund Loan Fund Bal Description (Justification and Explanation) IN he 2006 rescue vehicle will replace a 1991 Ford Super Duty rescue truck and the 2009 rescue vehicle will replace the 1995 Freightliner rescue vehicle. The 1991 rescue vehicle has been used only as a detail truck and is not usable as a reserve rescue truck any longer. We attempt to get 7 years out of a rescue truck and if we refurbish them 10 years. It was not fiscally responsible to refurbish this vehicle. Two vehicles that are fiscally responsible to refurbish are the 1999 Freightliner FY 2006 and the 2002 Ford Sterling FY 2008. Annual Impact on Operating Budget Descriptive: Personnel: Operating: Replacement Year: Cost- Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 27 • FIVE YEAR REPLACEMENT PROGRAM REPLACEMENT REPLACEMENT Year Make Model Vehicle Type Location Garaged YEAR OR COST *SURPLUS 1991 Ford Super Duty Rescue Truck Fire Station 2006 $150,000 1995 Freightliner Rescue Rescue Truck Fire Station 2009 $165,000 1996 rrei htliner Rescue Rescue Truck Fire Station 2010 $170,000 1999 Freightliner Rescue Rescue Truck* Fire Station 2006 $50,000 2002 Ford Sterling Rescue Truck* Fire Station 2008 $53,000 * Refurbish rescue truck • 28 City of Dania Beach Capital Improvement Request Form Project: Fire Rescue Staff Vehicles 7riority 2 Project Deputy Fire Chief, Cassano Mana er: Department: Fire-Rescue Division: Fire-Rescue Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 Equipment/ $50,000 $52,000 $27,000 $0 $129,000 $23,000 Furnishings Other(Specify): $0 $0 $0 $0 TOTAL COST: $0 $50,000 $52,000 $27,000 $0 $129,000 $23,000 Revenue Source: Gen. Fund Gen. Fund Gen. Fund Fund Bal Fund Bal Description Justification and Explanation) Y 2006 replace 1993 Ford F-250 Light truck utility vehicle and 1999 Ford Crown Victoria staff vehicle in the EMS Division. FY 2007 replace 1997 Jeep in the Fire Inspection Division and a 1999 Ford Crown Victoria staff vehicle in the Training Division. FY 2008 replace a 2000 Ford Ranger Light truck in the Fire Inspections Division. All vehicles will be out of warranty at the time of replacement and will have approximately 100,000 miles each. The work that each of the personnel that drive these vehicles performs includes the need for proper storage and transportation of equipment and the need to have transportation to various meetings and community educational presentations. The 1997 Chevrolet Suburban will be a back up to the 2003 Chevrolet Suburban. Annual Impact on Operating Budget Descriptive: Personnel: .0 b Operating: Replacement Year: Cost: Revenue/Other: otal $0 Manager Recommended: Yes Commission Approved: 29 ® FIVE YEAR REPLACEMENT PROGRAM REPLACEMENT REPLACEMENT Year Make Model Vehicle Type Location Garaged YEAR OR COST *SURPLUS 1993 Ford F-250 Light truck Fire Station 2006 $25,000 1997 Chevrolet Suburban SUV Fire Station ** - 1997 Jeep Cherokee SUV Fire Inspections 2007 $27,000 1999 Ford Crown Vic. Passenger Car Fire Station 2006 $25,000 1999 Ford Crown Vic. Passenger Car Fire Station 2007 $25,000 2000 Ford Ranger Light truck Fire Inspections 2008 $27,000 2002 Chevrolet Tahoe SUV Fire Station 2010 2002 Chevrolet Tahoe SUV Fire Station 2010 2003 Chevrolet Suburban SUV Fire Station 2011 Act as back-up vehicle to 2003 Chevrolet Suburban 30 City of Dania Beach Capital Improvement Request Form Project: Beach Improvements and Renovations • Priority 1 Project Glenn Morris Manager: Department: Parks & Recreation Division: Beach Project Location: Beach Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 Engineering/ Architecture $7,300 $0 $0 $0 $0 $7,300 Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $331,855 $92,655 $0 $0 $424,510 $25,000 Equipment/ $8,000 $16,000 $0 $0 $24,000 Furnishings Other (Landscape): $0 $25,000 $0 $0 $0 $25,000 TOTAL COST: $347,155 $133,655 $0 $0 $0 $480,810 $25,000 LWCF LWCF Revenue Source: $112,000/ $34,500/ LWCF/Impact Impact Fee Impact Fee Fee(50/50) ® Description (Justification and Explanation) Fiscal Year 2005 Fiscal Year 2006 South Restroom Construction only $173,301 9 chickee Huts $ 22,000 8 Showers (constructed in house) $12,000 Re-stripe and sealcoat $ 30,000 Tot Lot $75,000 Split rail diamond fencing $ 28,155 Headquarters (900 sq ft) construction cost $78,854 First Aid Tower $ 12,500 ADA chair for patron $3,000 Speed Tables $ 16,000 Furniture for office $5,000 Palm Trees $ 10,000 $347,155 Signage $ 15,000 $ 133,655 Annual Impact on Operating Budget Personnel: Descriptive: Maintenance Operating: $500 Replacement Year: $2,500 Cost: 2 years Revenue/Other: Total $3,000 Manager Recommended: Yes Commission Approved: 31 City of Dania Beach Capital Improvement Request Form Project: Site#449 Resource Management and Conceptual Plans ® Priority 1 Project Bonnie Temchuk Manager: Department: Parks and Recreation Division: Project Location: SW 40 Avenue and SW 29 Street Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $50,000 $50,000 $0 $0 $100,000 Engineering/ $0 $0 $0 $0 $0 Architecture Land Acquisition/ Site Preparation: $50,000 $50,000 $0 $100,000 Construction: $10,000 $0 $0 $50,000 $52,000 $112,000 Equipment/ $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 TOTAL COST: $60,000 $100,000 $50,000 $50,000 $52,000 $312,000 $0 Revenue Source: Gen. Fund Gen. Fund Gen. Fund Gen. Fund Gen. Fund Fund Bal. Description (Justification and Explanation) • Site#449 was acquired through the Broward County Land Preservation Bond program. The City of Dania Beach is required to provide to the County a Conceptual Plan and a Resource Management Plan. Both of these plans must be composed by a professional planner, with experience in exotic and native plants, wildlife and management timelines. These plans are scheduled to be completed in FY05 and FY06. In FY05 we must secure the site with fencing. Also in FY06 we are anticipating the beginning of removal of exotics and replacement with native plants. We will also begin the process of stablizing the shoreline and other issues that will be addressed in the Resource Management Plan. This project will be an on-going process with required care and maintenance to insure all exotics are removed from the site and that the native plants thrive. Annual Impact on Operating Budget f ` Descriptive: Detailed Maintenance regarding specific knowledge Personnel: of plant and wildlife Operating: ` . Replacement Year: Cost: Revenue/Other: Total � ��H. $20,000 ...P3 Manager Recommended: Yes Commission Approved: 32 City of Dania Beach Capital Improvement Request Form Project: Recreation Center • Priority 2 Project Kristen Jones Mana er: Department: Parks and Recreations Division: Facilities Project Location: C.W. Thomas Park Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 03/04 Plan and Studies $0 $80,000 $0 $0 $0 $80,000 $20,000 Engineering/ $0 $0 $0 $0 $0 $0 $100,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $5,000 Site Preparation: Construction: $0 $740,000 $0 $0 $0 $740,000 $300,000 Equipment/ $0 $0 $175,000 $0 $0 $175,000 Furnishings Other(Specify): $0 $80,000 $0 $0 $0 $80,000 $20,000 TOTAL COST: $0 $900,000 $175,000 $0 $0 $1,075,000 $445,000 Impact Fee FRDAP Revenue Source: $150,000/ $100,000/ Gen. Fund Loan Gen. Fund Description Justification and Explanation This project will provide for renovations to the existing Center and provide an addition of 6,000 sq. ft to the C.W. Thomas Park. The Commission has approved $445,000 in FY 2003/04 for architectural/engineering design and partial construction. This building will also include a computer laboratory equipped with 15 computers, a gym, and activity rooms. In FY 2006, an ADA Tot Lot and Playground will also be constructed. Annual Impact on Operating Budget Descriptive: 1 full-time employee. Operating costs include Personnel: $38,000 electricity,water and maintenace of the buildings. Operating: $35,000 Replacement Year: Cost: Revenue/Other: -$15,000S a Wa Total $58,000 Manager Recommended: Yes Commission Approved: 33 City of Dania Beach Capital Improvement Request Form ® Project: Frost Park & Renovation of West Building Priority 3 Project Kristen Jones Manager: Department: Parks and Recreations Division: Facilities Project Location: Frost Park Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 03/04 Plan and Studies $0 $0 $0 $0 $0 $0 $67,500 Engineering/ $0 $0 $0 $0 $0 $0 $67,500 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $7,000 Site Preparation: Construction: $0 $60,000 $0 $0 $0 $60,000 $810,000 Equipment/ $0 $47,700 $0 $0 $0 $47,700 $60,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $66,000 TOTAL COST: $0 $0 $0 $0 $0 $0 $1,078,000 ® Revenue Source: FRDAP - $25,000/GF Description (Justification and Explanation) Repairs of the west building in FY 2005 includes upgrade of restroom for ADA Compliance, repairs walls and ceiling structures. This equipment would be utilized for the new facilities work out room. Residents of Dania will be able to use this facility for wellness and health promotion. The equipment will include: (3) treadmills, $6400 each for a total of$19,200, (1) 18-Station Hydraulic Circuit Training Nautilus $14,500, (1)full set of free weights and racks $2,215.52, (1)dumbells with racks$3,993.17, (2)Star Trac Pro Elliptical Plus $3,899 each for a total of $7,798. Annual Impact on Operating Budget Personnel: $18 000`'� ,Descriptive: 2 part-time employee. Operating costs include Operating: $5 000 � , electricity,water and maintenace of the workourt room with staff assistance. Revenues would be obtained through Replacement Year: resident memberships. Cost: LTRevenue/Other: -$12,000 otal $11,000; ` , ".............. ,�f ® Manager Recommended: Yes Commission Approved: 34 City of Dania Beach Capital Improvement Request Form Project: Meli Park Recreation Buildings Improvements • Priority 4 Project Kristen Jones Mana er: Department: Parks and Recreations Division: Facilities Project Location: Meli Park Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $1,500 $0 $0 $0 $1,500 Architecture Land Acquisition/ $0 $1,500 $0 $0 $0 $1,500 Site Preparation: Construction: $0 $85,000 $0 $0 $0 $85,000 Equipment/ $0 $24,000 $0 $0 $0 $24,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $112,000 $0 $0 $0 $112,000 $0 Revenue Source: Impact Fee Description (Justification and Explanation Upgrades to existing recreation building include indoor lighting, upgrade of PA system, new flooring, tables and chairs, painting interior and exterior and replacement of exterior wood in the main building. Renovation is also needed in the west end facility. Improvements will include small exercise class and an upgraded concession area for league and tournaments. Equipment purchase will include ice machine and exercise equipment. Construction costs will include new tile floor, lighting and counter top for kitchen. Annual Impact on Operating Budget d Descriptive: Maintenance Personnel• Operating: $1,000 Replacement Year: Cost: Revenue/Other: Total $1,000 Manager Recommended: Yes 35 Commission Approved: City of Dania Beach• Capital Improvement Request Form Project: Overhang Roof on patio area Priority 5 Project Kristen Jones Manager: Department: Parks & Recreation Division: Facilities Project Location: Frost Park Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $5,000 $0 $0 $5,000 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $70,000 $0 $0 $70,000 $0 Equipment/ $0 $0 $10,000 $0 $0 $10,000 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $85,000 $0 $0 $85,000 $0 Revenue Source: Gen. Fund Description Justification and Explanation) The new facility includes a patio area for lounging, outdoor program, parties and special events. There has been a strong call from the community to put an overhang over the patio due to the tropical weather that is encountered year round. Area for the enclosure will be approximately 2500 sq. ft. PATIO AREA FURNISHING BREAKDOWN: (20) Fiber Glass Picnic Tables $395.00 each, shipping $200.00, total: $8,100.00, (5)folding tables 119.00 each, shipping $100,total: $695.00, (40)folding chairs $10.13 each, shipping $100.00, total $505.20, (6) ceiling fans 48.00 each, shipping $50.00,total $338.00 Annual Impact on Operating Budget Personnel: $0 Revenue can be obtained through rental of this area for Operating: $0 parties, events and other purposes. Replacement Year: Cost: Revenue/Other: $7,500 Total $7,500 Manager Recommended: Yes Commission Approved: 36 City of Dania Beach Capital Improvement Request Form Project: Aquatic Center • Priority g Project Kristen Jones Mana er: Department: Parks & Recreation Division: Aquatics Project Location: Patrick Meli Park Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 Equipment/ $42,000 $0 $0 $0 $0 $42,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 TOTAL COST: $42,000 $0 $0 $0 $0 $42,000 $0 Revenue Source: N O T F U N D E D Aft Description (Justification and Explanation) Equipment would be utilized for safety and to enhance pool area. The equipment will include; (1)video camera over pool, (1) official competition clock/timer Annual Impact on Operating Budget Personnel: Descriptive: Operating: III Replacement Year: Cost: Revenue/Other: Total $0 tent Manager Recommended: No Commission Approved: 37 City of Dania Beach Capital Improvement Request Form Project: Chester Byrd Park Improvement& Expansion • Priority 7 Project Kristen Jones Manager: Department: Recreation Division: Parks Project Location: College Gardens Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $25,000 $0 $25,000 Engineering/ $0 $0 $0 $50,000 $0 $50,000 Architecture Land Acquisition/ $0 $0 $0 $200,000 $0 $200,000 Site Preparation: Construction: $0 $0 $0 $0 $200,000 $200,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $0 $275,000 $200,000 $475,000 $0 Revenue Source: N O T F U N D E D 11 Description (Justification and Explanation) To purchase the vacant land between Ely Boulevard and Phippen/Waiters Road for area of approximately 3 acres. Soccer field, playground area and passive park including pavillion and cook-out facilities. Also provide lighting for the basketball courts in the Chester Byrd Park. Annual Impact on Operating Budget Descriptive: This includes maintenance of the fields for both Personnel: sport activities. Also include electricity for the lighting and water Operating: $15,000 1� 1 for the irrigation system. Replacement Year: Cost: Revenue/Other: Total $15,000 ; Manager Recommended: No 38 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Dania Beach Annexation Lighting Program • Priority 1 Project Fernando Vazquez, P.E. Manager: Department: Public Services Division: Streets Project Location: Lighting Program -Annexations Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $50,000 $52,000 $54,100 $56,300 $0 $212,400 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $400,000 $416,000 $432,600 $449,900 $0 $1,698,500 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $450,000 $468,000 $486,700 $506,200 $0 $1,910,900 $0 3 cents 3 cents 3 cents Revenue Source: 3 cents 3 cents $300,000/ $300,000/ $300,000/ Gen Fund Gen Fund Gen Fund Am Description (Justification and Explanation) Please see attached memo for overall cost description Annual Impact on Operating Budget -3° "=Based on FPL Rate sheet the monthly costs are as follows: Personnel: 150 Watt HPS: Fixtures: $3.72 per month Operating: $13,929 /d . Maintenance: $1.40 per month ,� � Energy Non Fuel $1.24 per month Replacement Year: Total: $6.36 per month Cost: 2005 Wood Poles for Street lighting system $2.54 per month Concrete Pole for Street lighting system $3.49 per month Underground Revenue/Other: f n; conductors not under paving: $1.91 per foot per month r Underground conductors under paving: $4.66 per foot per month y "40,000 linear feet/100 linear feet=400 fixtures and poles1400 fixtures and poles x Total .($6.36+$3.49+$4.66)=($5,804.00 per month X 12months)/5years=$13,929.60/yr $13,929 ... Manager Recommended: Yes Commission Approved: 39 City of Dania Beach — Annexation Lighting Improvement Program • The following process will be applied to the improvement of lighting for Two separate programs have been considered depending on the existence or non existence of light fixtures. 1) In areas where light fixtures are present: a preliminary phase study will be conducted to improve the respective wattage range of fixtures first. Studies will focus on increasing the respective wattage range up to acceptable municipal luminary standards. The initial phase of the program will assess the existing pole mounted fixtures, their approximate locations, fixture types, lamp types, wattage and pole types. Light level readings of existing mounted features will provide the City with the existing foot candle levels. The study will then coordinate the required improvements with FPL and document the locations and requirements. The consultant will then complete light level readings following the improvements within the annexation area and advise the city whether additional infrastructure improvements are required. 2) In areas where light fixtures are not present: A Contribution in Aid of Construction (CAIC) will be required for: i. The differential cost between employing rapid construction techniques in trenching, backfilling and pole installation work where no obstruction exist, and the added cost to overcome obstructions such as sprinkler systems, paved surfaces, landscaping, sodding and other obstructions encountered along the Street Light System installation route, including repair and replacement. ® ii. The installation cost of any new overhead distribution facilities and/or cost of alterations to existing distribution facilities which are required in order to serve the Street Lighting System less four (4) times the additional annual non-fuel energy revenue generated by the installation or alteration of the Street Lighting System, plus where underground facilities are installed, the differential cost between underground and overhead distribution facilities. Overall Costs Based on FPL Rate sheet the monthly costs are as follows: 150 Watt H PS: Fixtures: $3.72 per month Maintenance: $1.40 per month Energy Non Fuel $1.24 per month Total: $6.36 per month Charges for other FPL-owned facilities Wood Poles for Street lighting system $2.54 per month Concrete Pole for Street lighting system $3.49 per month Underground conductors not under paving: $1.91 per foot per month Underground conductors under paving: $4.66 per foot per month If the assumption is made that poles and fixtures will be installed approximately every 100 linear ® feet, the estimated costs per month would be: 40,000 linear feet/100 linear feet =400 fixtures and poles 40 City of Dania Beach - Annexation Lighting Improvement Program 400 fixtures and poles x ($6.36+$3.49+$4.66) = $5,804.00 per month Actual installation costs would vary depending on area conditions and circumstances. Costs as per Means estimating guides indicate that installation costs would include the fixture costs ($500 - $750 each), Pole costs ($1500 - $3000), plus wiring ($5.00 per linear foot) or worst case: $1,698,500. (Construction) + $212,400 (design) = $1,910,900.00 Please note that these estimates are very preliminary and will change within each area. 41 City of Dania Beach Capital Improvement Request Form Project: Seawall Repairs • Priority 2 Project Fernando Vazquez, P.E. Manager: Department: Public Works & Utilities Division: Streets Project Location: NE 3rd Street Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $30,000 $0 $0 $0 $0 $30,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $300,000 $0 $0 $0 $0 $300,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $330,000 $0 $0 $0 $0 $330,000 Revenue Source: FIND/3 cents Description (Justification and Explanation) 1)The existing seawall along NE 3rd from the intersection of NE3rd shows severe deterioration up to its collapse point about 135 feet south of the cutoff canal. ( see Fig 1)The coquina type fill is washed off in numerous areas. Any remaining structural integrity on the wall is fully compromised as a result of consistent washout. There are failure cracks on the top slab of the wall indicating that the cap has limited resistance and could possibly fail upon any excess point load. 2) Where there is remaining seawall, the erosion is exacerbated in areas where outfall pipes are located by excess washout.3) There are countless pavement fractures throughout NE 3rd due to vehicle loads, adding surcharge loads to the wall. A sectional pavement collapse would be safety hazard for vehicles or pedestrians along this street. 4)The light pole on the intersection of NE 3rd and NE 2nd is supported by two guy wires, these guy wires are holding an FPL pole in tension and are located adjacent to the seawall. The at rest soil pressure, coupled by surcharge vehicle loads, and further washout erosion of the seawall fill could cause the wall to slide and collapse at this intersection. The guy wires would losse soil resistance and the pole would be left without any support. This is a safety hazard for vehicles and pedestrians along this streets. The Public Services is proposing a full restoration of the seawall (approximately 500 ft.) Annual Impact on Operating Budget Descriptive: This is one time repair, no impacts on Operation Personnel: Budget are anticipated Operating: ,. Y Replacement Year: Cost: Revenue/Other: z - ® Total „ $0 Manager Recommended: Yes Commission Approved: 42 City of Dania Beach Capital Improvement Request Form Project: Sidewalk Repairs Citywide OlPriority 3 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Streets Project Location: Citywide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $50,000 $52,000 $54,100 $56,300 $58,600 $271,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $50,000 $52,000 $54,100 $56,300 $58,600 $271,000 Revenue Source: 3 cents 3 cents 3 cents 3 cents 3 cents Description (Justification and Explanation) The City annually addresses sidewalk repairs as needed. No schedule program was established in the past, the City is embarking on a program to address sidewalk repairs on a priority basis. The above costs are estimated on a maximum of 250 repairs per year, an average of 10 feet of sidewalk and $20.00 per foot of sidewalk repair. Cost per foot includes: existing sidewalk demolition, removal of roots, installation of 4" -6"( driveways) concrete slab, and base stabilization. Annual Impact on Operating Budget Personnel: � ..' r . Descriptive: The revenue recovery will be based on which type o k � �code enforcement is applied.There are three possible scenarios which can be applied to cost recovery 1)that the owner is Operating: ;subject to pay for the repair( as stated in Sec. 22-26 of the City Replacement Year: Ordinances), 2)A 50150 cost is shared by the owner as presented Cost: 2005 to the City Commission during the 2/17/03 workshop, or 3)that � u the City absorbs the costs of the entire repair. This financial Revenue/Other: $25,000 scenario applies the#2 recovery scenario for the first year. Total ' $25,000 ka Manager Recommended: Yes 43 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Roadway Repaving Program ® Priority 4 Project Fernando Vazquez Manager: Department: Public Works & Utilities Division: Streets Project Location: Citywide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $228,800 $238,000 $247,500 $257,400 $267,700 $971,700 $220,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $228,800 $238,000 $247,500 $257,400 $267,700 $971,700 $220,000 Revenue Source: 5 cents gas 5 cents gas 5 cents gas 5 cents gas 5 cents gas tax tax tax tax tax Description (Justification and Explanation The City annually repaves a series of roads and alleys. No schedule program was established in the past, the City is embarking on a program to repave based on pavement condition. Annual Impact on Operating Budget Descriptive: Personnel: Operating: Replacement Year: Cost: Revenue/Other: Total Manager Recommended: Yes 44 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Dania Beach Boulevard Extension ® Priority 5 Project Fernando Vazquez Manager: Department: Public Works& Utilities Division: Streets Project Location: Dania Beach Boulevard Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $350,000 $0 $0 $0 $0 $350,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $2,000,000 $0 $0 $2,000,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $350,000 $0 $2,000,000 $0 $0 $2,350,000 $0 Revenue Source: N O T F U N D E D Description (Justification and Explanation) Construction of road from C10 Canal to Bryan Road, including bridge over C10 Canal. Annual Impact on Operating Budget Personnel: Descriptive: Road maintenance 1-, Operating: $5,000 Replacement Year: Cost: Revenue/Other.7  ;: Total $5,000 Manager Recommended: No 45 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Main Corridors Landscape ® Priority 6 Project Fernando Vazquez, P.E. Mana er: Department: Public Services Division: Streets Project Location: Federal Highway, Dania Beach Boulevard Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $70,000 $0 $0 $0 $0 $70,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $150,000 $440,000 $0 $0 $590,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $70,000 $150,000 $440,000 $0 $0 $660,000 Revenue Source: FDOT FDOT FDOT Description (Justification and Explanation) Local Agency Provided program as administered by FDOT for beautification and landscape of the City's main corridor which will include trees, ground coverage, mulch, irrigation system, pavers and curbing. The area will include the full length of Federal Highway and the eastern portion of Dania Beach Boulevard. Annual Impact on Operating Budget Descriptive: 2 full-time employees,water and electricity. Personnel: $66,000 x ri py Personnel costs which includes fringe approximately$66,000. Other operating costs which include electricity,water and gas Operating: $54,000 q and maintenance of vehicle is estimated at$20,000. Replacement Year: Replacement of plants,fertilizers and yard trash disposal, and Cost: maintenance of pavers and curbing is estimated at$34,000. evenue/Other: Total $120,000 Q Manager Recommended: Yes 46 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Neighborhood Sidewalks ® Priority 7 Project Fernando Vazquez Manager: Department: Public Works & Utilities Division: Streets Project Location: Sun Garden Isles, College Gardens and Dania Beach Heights Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $65,000 $67,600 $70,300 $73,100 $76,000 $276,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $65,000 $67,600 $70,300 $73,100 $76,000 $276,000 Revenue Source: 3 cents 3 cents 3 cents 3 cents 3 cents Description (Justification and Explanation) 4 Installation of sidewalks as designated in the City of Dania Beach Urban Infill and Redevelopment Area Plan. The priorities set by the neighborhood are Dania Beach Boulevard West, S.W. 2nd Avenue and Phippen/Waiters Road. Annual Impact on Operating Budget Descriptive: Personnel: 'g Operating: r Replacement Year: Cost: Revenue/Other: '' Total $0 Manager Recommended: Yes 47 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Neighborhood Greenways • Priority 8 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Streets Project Location: Sun Garden Isles, College Gardens and Dania Beach Heights Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $65,000 $67,600 $70,300 $73,100 $276,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $65,000 $67,600 $70,300 $73,100 $276,000 Revenue Source: 3 cents 3 cents 3 cents 3 cents Description (Justification and Explanation) Installation of sidewalks as designated in the City of Dania Beach Urban Infill and Redevelopment Area Plan. The priorities set by the neighborhood are Dania Beach Boulevard West, S.W. 2nd Avenue and Phippen/Waiters Road, Annual Impact on Operating Budget � � $x Descriptive: Maintenance of trees,shrubs,and other planting Personnel: on an on-going basis. Operating: $50,000 f� Replacement Year: Cost: Revenue/Other: Total $50,000 Manager Recommended: Yes 48 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Neighborhood Gateway Signs ® Priority g Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Streets Project Location: Citywide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $140,000 $0 $140,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $0 $140,000 $0 $140,000 $0 Revenue Source: N O T F U N D E D Description (Justification and Explanation) *Gateway entry signs at the following locations per Urban-lnfill and Redevelopment Plan: West Dania Beach Boulevard and 4th avenue northwest; N.W. 2nd street and 4th avenue; Stirling and Phippen/Waiters Road; Stirling Road and Southwest 2nd avenue; Sheridan Street and S.W. 2nd Avenue; Dixie and S.W. 2nd Avenue; Dixie and S.W. 4th Avenue; Ely Boulevard and Sheridan Street. Annual Impact on Operating Budget Personnel: Descriptive: Maintenance Operating: $10,000 Replacement Year: Cost: evenue/Other: Total $10,000 ' Manager Recommended: No 49 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Vehicle Replacements ® Priority 1 Project Fernando Vazquez Mana er: Department: Citywide except Fire Division: Garage Fleet Management Project Location: Vehicle Replacements Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $113,400 $149,400 $115,600 $188,200 $0 $566,600 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $113,400 $171,000 $146,500 $188,200 $0 $566,600 Revenue Source: Utility Fees Utility Fees/ Utility Fees/ Utility Gen. Fund Gen. Fund Fees/Loan Description (Justification and Explanation) This is a replacement of vehicles for all departments in the city, the attached spread sheet indicates which vehicles are proposed to be replaced in a given year. Replacement is based on the Florida State Vehicle Replacement Guidelines. Annual Impact on Operating Budget Personnel: e Operating: Replacement Year: Cost: evenue/Other: ti Total so Manager Recommended: Yes 50 Commission Approved: FIVE YEAR REPLACEMENT PROGRAM REPLACEMENT REPLACEMENT Year Make Model Vehicle Type Location Garaged YEAR OR COST *SURPLUS 1981 international garbage heavy truck Public Works * N/A 1986 chevrolet fire light truck Public Works * N/A 1980 ford Pickup li ht truck Public Works N/A 1982 ford Pickup light truck Public Works N/A 1982 ford Pickup light truck Public Works * N/A 1985 ford Pickup light truck Public Works N/A 1985 ford Pickup li ht truck Public Works * N/A 1987 chevrolet Pickup light truck Public Works N/A n ford Pickup light truck Water 2004 Re 1992 ford Pickup light truck Sewer 2005 $30,000 1992 ford Pickup light truck Stormwater 2004 Re 1992 ford Pickup light truck Water 2005 $30,900 1992 ford Pickup light truck Sewer 2005 $30,900 1992 ford Pickup light truck Water 2006 $31,800 1993 ford Pickup light truck Sewer 2006 $31,800 1994 ford Pickup light truck Stormwater 2006 $31,800 1994 ford Pickup light truck Public Works 2007 $32,800 1995 ford Pickup light truck Public Works 2008 $33,800 6 ford Pickup light truck Stormwater 2007 $32,800 7199 0 Ford Ran er li ht truck Water 2007 $25,000 0 Ford Ran er li ht truck Sewer 2008 $25,800 6 chevrolet Pickup li ht truck Recreation 2007 $30,900 1997 1ford Pickup li ht truck Recreation 2006 $31,800 1997 ford Pickup li ht truck Recreation 2008 $33,800 1997 'jeep cherokee Pvt. Passenger Recreation 2006 $21,600 1997 jeep cherokee Pvt. Passenger Recreation 2007 $25,000 1995 ford Pickup li httruck Bldg. & Growth 2005 $21,600 1998 ford Pickup li ht truck Bld . & Growth 2006 $22,200 1998 ford Pickup light truck Bldg. & Growth 2008 $23,600 1998 ford Pickup light truck Bldg. & Growth 2008 $23,600 1998 ford Pickup li ht truck Bldg. & Growth 2008 $23,600 1990 ford Tempo 1 Pvt. Passenger Bld . & Growth * N/A 1998 ford windstar Pvt. Passenger 13 . & Growth 2008 $24,000 2005 2006 2007 2008 2,009 Water Fee $30,900 $31,800 $25,000 Sewer Fee $60,900 $31,800 $25,800 Stormwater $31,800 $32,800 Ge. Fund $21,600 $75,600 $88,700 $162,400 $113,400 $171,000 $146,500 $188,200 $0 51 City of Dania Beach Capital Improvement Request Form Project: Tandem Viba Roller Priority 1 Project Fernando Vazquez Manager: Department: Public Works & Utilities Division: Garage Fleet Management Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 Equipment/ $30,000 $0 $0 $0 $0 $30,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 TOTAL COST: $30,000 $0 $0 $0 $0 $30,000 Revenue Source: 3 cents gas tax Description (Justification and Explanation) This is a replacement of a 20 year roller for street patching and repairs in the asphalt surface. Annual Impact on Operating Budget Personnel: . Operating: a Replacement Year: Cost: P � e venue/Other: Total $0 . Manager Recommended: Yes 52 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Skid Steer Loader with Attachments Priority 2 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Garage Fleet Management Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $0 $40,000 $0 $0 $0 $40,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $40,000 $0 $0 $0 $40,000 $0 Revenue Source: 3 cents gas tax Description (Justification and Explanation) This is a loader for street and earth work in all departments. Annual Impact on Operating Budget Personnel: Operating: Replacement Year: Cost: Revenue/Other: Total $0 „re Manager Recommended: Yes 53 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Tool Cat • Priority 3 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Garage Fleet Management Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $0 $40,000 $0 $0 $0 $40,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $40,000 $0 $0 $0 $40,000 $0 Revenue Source: Loan 11 Description (Justification and Explanation) • This is an adder piece of equipment that will be used in the parks for hauling, spreading and general maintenance work. This is a light weight vehicle that will allow park personnel to transverse the parks without damaging the surfaces. Annual Impact on Operating Budget Personnel: s Operating: Replacement Year: tt, Cost: • Revenue/Other: Total Manager Recommended: Yes 54 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Dump/Trash Truck • Priority 4 Project Fernando Vazquez Mana er: Department: Public Works& Utilities Division: Garage Fleet Management Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $0 $0 $75,000 $0 $0 $75,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $75,000 $0 $0 $75,000 $0 Revenue Source: Loan Description (Justification and Explanation) • This is a replacement of one 20 year old dump truck used for trash and as a dump vehicle for all divisions of the department. Annual Impact on Operating Budget Personnel: Operating: 0 Replacement Year: Cost: Revenue/Other: Total t $0 "I Manager Recommended: Yes 55 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Backhoe • Priority 5 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Garage Fleet Management Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $0 $0 $90,000 $0 $90,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $90,000 $0 $0 $90,000 $0 Revenue Source: Loan Description (Justification and Explanation) •This is a replacement of a 12 year piece of equipment used in all divisions of the department. Annual Impact on Operating Budget Personnel: Operating: Replacement JYear Cost: Revenue/Other: Total $0 ' Manager Recommended: Yes 56 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Replacement of Loader • Priority g Project Fernando Vazquez Mana er: Department: Public Works& Utilities Division: Garage Fleet Management Project Location: Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $0 $0 $0 Equipment/ $0 $0 $0 $140,000 $0 $140,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $0 $140,000 $0 $140,000 $0 Revenue Source: Loan Description (Justification and Explanation) *This is a replacement of a 20 year piece of equipment used in all divisions of the department. Annual Impact on Operating Budget Personnel: Operating: � � Replacement ~Year: Cost: Revenue/Other: ' r Total $0 ., . . Manager Recommended: Yes 57 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Water Plant Upgrade Priority 1 Project Fernando Vazquez Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 05 FY 06 FY 07 FY O8 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $250,000 $200,000 $0 $0 $0 $450,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $3,800,000 $0 $0 $0 $3,800,000 Equipment/ $0 $50,000 $0 $0 $0 $50,000 Furnishings Other $0 $380,000 $0 $0 $0 $380,000 (Contingency): TOTAL COST: $250,000 $4,430,000 $0 $0 $0 $4,680,000 Revenue Source: Impact Fee SRF Aft Description (Justification and Explanation) This project with consist of revitilizing the existing water plant and adding a 2 MGD membrane skid ($3 million dollars) to the existing system. This project includes blending of our lime softening plant with the membrane system, disposal of the membrane concentrate, piping, chemical feed sytems and additional power generator. This project will include remodeling of the existing building to include operator needs. The project directs the storage tank repalcement to whether it is being an elevated tank or a ground tank. A security system upgrades will also be installed in FY 2006. Annual Impact on Operating Budget x ; " ,f Descriptive: Increase in electircal costs,chemical costs and Personnel disposal of concentrates. Operating: $40,000 Replacement Year: Cost: RevenuelOther: aJ° Total $40,000 r4 " � Manager Recommended: Yes 58 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Water Main Looping Upgrades ® Priority 2 Project Fernando Vazquez Manager: Department: Public Works and Utilities Division: Water Utilities Project Location: City Wide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $67,000 $67,000 $0 $0 $0 $134,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $918,000 $0 $0 $0 $918,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $158,335 $0 $0 $0 $158,335 TOTAL COST: $67,000 $1,143,335 $0 $0 $0 $1,210,335 $0 Retained Revenue Source: Earnings/ SRF Utility Fees Description (Justification and Explanation) This is a one time allocation to upgrade the water line system to insure looping of the system. Looping insures the city has adaquate flow throughout the city and minimizes the impact when areas need to be taken out of service for repairs. See attached for the locations and pipe sizes of the water main. This will also improve fire flows and reduce the impact on fire flows when sections are taken off line for repairs. Annual Impact on Operating Budget Descriptive: Personnel: o Operating: lo Replacement Year: Cost: Revenue/Other: R N Total- $0 Manager Recommended: Yes 59 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Water Main Replacement OlPriority 3 Project Fernando Vazquez Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: City Wide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $18,650 $18,000 $0 $0 $0 $36,650 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $244,375 $0 $0 $244,375 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other $0 $42,155 $0 $0 $42,155 (Contingency): TOTAL COST: $18,650 $304,530 $0 $0 $0 $323,180 $0 Revenue Source: Utility Fees SRF 11 Description (Justification and Explanation) This is a one time allocation for the removal and replacement of the existing water lines that are deteriorated and in severe condition. Please see attachment for location of the projects. Annual Impact on Operating Budget Personnel: DescrPersonnel: �'� '; , H y T- Operating: Replacement Year: Cost: Revenue/Other: Total $0 Via Manager Recommended: Yes C0 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Abandon Existing Plant Site Wells 0 Priority 4 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Water Project Location: Water Plant Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $25,000 $0 $0 $0 $0 $25,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other $0 $0 $0 $0 $0 $0 (Contingency): TOTAL COST: $25,000 $0 $0 $0 $0 $25,000 $0 Revenue Source: Utility Fees 11 Description (Justification and Explanation) Project involves the proper abandonment of existing water treatment plant wells which have not been used in over 20 years and have never been correctly abandoned. The SWFMD requires that the wells be abandoned. Annual Impact on Operating Budget Personnel: Descriptive: Personnel: , Operating: Replacement Year: Cost: Revenue/Other: p y r� Total $ 0x., Manager Recommended: Yes 61 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Chlorine System Upgrades Priority 5 Project Fernando Vazquez Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $350,000 $0 $0 $0 $350,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $350,000 $0 $0 $0 $350,000 $0 Revenue Source: SRF Description (Justification and Explanation This project is an upgrade of the chlorine system, containment structure and delivery system, converting from a gas delivery system to a liquid chlorine system. This will insure compliance with federal emergency reponse and risk management requirements. This project has been moved forward by 1 year to promptly comply with Federal Emergency Response mandates. Annual Impact on Operating Budget Descriptive: Replacement system for existing chlorine delivery Personnel: system Operating: 1"" ,49 Replacement Year: $150,000 2015 Cost: Revenue/Other: y Total $150,000v,._ ..��� Manager Recommended: Yes 62 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Refurbish Existing Water Treatment Plant riority 6 Project Fernando Vazquez Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $36,000 $36,000 $0 $72,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $600,000 $0 $600,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other $0 $0 $0 $60,000 $0 $60,000 (Contingency): TOTAL COST: $0 $0 $36,000 $696,000 $0 $732,000 $0 Revenue Source: Utility Fees SRF Description Justification and Explanation) his project will consist of the following: Repair Metal on Existing System $250,000 Replace Cat-walks $100,000 Replace Aerators $100,000 Refurbish Metal on Sludge Collection System $150,000 The$72,000 is budgeted for structural design of the equipment to be replaced and repaired. Annual Impact on Operating Budget Descriptive: Will save maintenance in existing operating budget Personnel: Operating: Replacement Year: Cost: evenue/Other: Total $0 Manager Recommended: Yes 63 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Construction of Well "I" Priority g Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Water Utilities Project Location: Stirling Road Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $50,000 $50,000 $0 $100,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $500,000 $0 $500,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other $0 $0 $0 $50,000 $0 $50,000 Contin enc : TOTAL COST: $0 $0 $50,000 $600,000 $0 $650,000 $0 Revenue Source: I Fee mpact SRF Aft Description Justification and Explanation) The existing City's wells have been rehabilitated. As a result of the rehabilitation, the wells have reduced capacity. To replace the capacity and improve long term capacity, the City needs to construct a new well, labeled as"I". It is proposed that a new 2MGD well be constructed at a site to be determined, preferably to the southwest of the current wells off of Stirling Road. A new pipeline to the existing raw water line will need to be constructed. Cost of well design and pipe design is budgeted at$100,000 and cost of well and pipeline construction is$500,000 plus a contingency of 10%. Annual Impact on Operating Budget Descriptive: Personnel: Operating: Replacement Year: Cost: 'r evenue/Other: r Total $0 �. ,w. Manager Recommended: Yes 64 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Water Storage Tank Removal • Priority g Project Fernando Vazquez Mana er: Department: Public Works and Utilities Division: Water Utilities Project Location: Stirling Road Storage Tank Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $200,000 $0 $0 $0 $0 $200,000 $0 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $200,000 $0 $0 $0 $0 $200,000 $0 Revenue Source: SRF SIRF Description (Justification and Explanation) This is a one time allocation for the removal of the water storage tank on Stirling Road . This is part of the replacement of the 2 milion gallon elevated steel storage tank. Annual Impact on Operating Budget Personnel: y a Descriptive: Operating: $0 o Replacement Year: Cost: Revenue/Other: $0 . Total $0 5- Manager Recommended: Yes 65 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: High Service Pumps OlPriority 7 Project Fernando Vazquez Manager: Department: Public Works and Utilities Division: Water Utilities Project Location: Water Plant Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $25,000 $0 $0 $25,000 Engineering/ $0 $0 $50,000 $0 $0 $50,000 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $0 $0 $500,000 $0 $500,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $0 $0 $75,000 $500,000 $0 $575,000 $0 SRF Revenue Source: Impact Fee $400,000/ Impact Fee Description (Justification and Explanation This project will consist of the removal and replacement of four high service pumps with variable frequency drives to allow us to serve the community with more consistent drinking water service. Annual Impact on Operating Budget Descriptive: This will have no impact on the existing operating Personnel: budget, it may reduce our budget for electrical costs with the improved efficiency of the pumps. Operating: w Replacement Year: Cost: Revenue/Other: Total $0 Manager Recommended: Yes 66 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Sanitary Sewer Infiltration and Inflow Program • Priority 1 Project Fernando Vazquez, P.E. Mans er: Department: Public Services Division: Sewer Project Location: City Wide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $150,000 $54,600 $56,200 $57,900 $0 $318,700 $50,000 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $250,000 $350,000 $450,000 $450,000 $1,500,000 $50,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $150,000 $304,600 $406,200 $507,900 $450,000 $1,818,700 $100,000 Revenue Source: SRF SRF SRF SRF Sewer Rev. Description (Justification and Explanation) Provide annual allocation for repair and investigation of infiltration and inflow into the sanitary sewer system. A 1993 study by Hazen and Sawyer, provided a cost delineation for the City of Dania Beach for an infiltration linning program for the northeast, northwest and southwest sections of the city ( areas D-3, D-4, D-5 and D-6). THe Clty's approved facilities plan by Public Utility Management and Planning Services, indicated that the southeast area of the City needs to be addressed as it remains the most problematic, in part because the land is low and the system remains under water througout the year. Wile main lines have been lined in some cases, areas of concentration are laterals and manhole lining. Televising the system and repairing new leaks is suggested. A minimum allotment of$50,000 annual allotment was suggested in the Facilities plan. I 1.RM—ter Infihmtion:GrounJ+eer Rein aril High CxauM"".ft a.a west" cde bw System Annual Impact on Operating Budget Descriptive:Based on the graph above, it is estiamted tha tthe Personnel: `�' f, City may have as much as 400,000 gallons per day of excess a. infiltration that is being paid for through City rates. The annual Operating: ;' is $240,000 for this infiltration, a large portion of which is Replacement Year: beleived to be correctable.An efficient, continuing 1/1 program Cost: will help reduce our annual revenue losses by reducing the cost of excess infiltration going to SRWWTP Revenue/Other: f -$240,000 .. � b Total Manager Recommended: Yes 67 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Lift Station Rehabilitation Priority 2 Project Fernando Vazquez Mana er: Department: Public Works & Utilities Division: Sewer Project Location: City Wide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $50,000 $0 $0 $0 $0 $50,000 Engineering/ $0 $61,250 $61,250 $42,000 $0 $164,500 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $0 $350,000 $350,000 $240,000 $0 $940,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $50,000 $411,250 $411,250 $282,000 $0 $1,154,500 $0 Revenue Source: SRF SRF SRF SRF SRF SRF 11 Description Justification and Explanation There are 16 lift stations in the City. There are limited controls and the pumps require rehabilitation. Rehabilitation of the pump stations and telemetry for tacking data is critical to the overall operation. It is especially of concern since the City purchases bulk wastewater services from the City of Hollywood, given the fact that our sewer collection systems experience substantial 1/1 flows, the pumps are forced to operate consistently and not in alternative modes ( on/off) thus causing further wear and tear. Reducing infiltration and preventing excess inflow is important as a first step, however, retrofitting of existing pumping stations is critical in order for the system to accept the increase flow capacity due to population growth and to maintain efficient operation and maintenance costs. A proper telemetry system is also important, in order to be able to collect direct information and emergency operation conditions. The cost of each pump station rehabilitation including a local telemetry system is approximately $60,000 per station. Pump station retrofitting is best performed when most of the 1/1 issues have been addressed. However, a proper inventory of overall pump needs, structural conditions of wells, rail and pipe repairs for each station needs to be undertaken as soon as possible. The programming for repairs should be left toward the tail end of the program once pump stations are (berated from excess 1/1 flows. The cost of this program is estimated at$960,000. The cost of an overall study to better understand the structural conditions for each pump station and develop a report is approximately $50,000. An additional study of approximately $25,000 should be conducted to assess what best telemetry systems apply for the city, whether SCADA or standard Dail up are feasible choices. Annual Impact on Operating Budget Descriptive: Impacts will generate a reduction in existing man- Personnel: hours as well as equipment. Present Operation and Maintenance manhours warrant a weekly effort of 60 hrs at approximately Operating: -$56,160 $24.00/hr which Yields approximately$75,000/ r• Equipment Replacement Year: replacement costs for pump rehabilitation, check valves, Cost: -$25,000 controls, electric panels are estimated at$25,000/yr. An upgarde of these pump stations will help reduce costs by 75% for the first evenuelOther: five years. Total _$81,160 Manager Recommended: Yes 68 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Installation of Security Systems on Sewer System OlPriority 3 Project Fernando Vazquez, P.E. Manager: Department: Public Services Division: Sewer Project Location: City Wide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $25,000 $0 $0 $0 $0 $25,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $25,000 $0 $0 $0 $0 $25,000 $0 Revenue Source: Utility Fees Description Justification and Explanation This project will consist of installation of security systems on all lift stations to insure against sabotage and to meet the security regulation requirements. Security system will consist of motion sensor devices, entry sensor devices tied into the telemetry system which will transmit real time signal back to the main security database system at the water plant. These devices will also alert local law enforcement as required by federal regulations. Annual Impact on Operating Budget 'yam` �"• "Personnel: Descriptive: Operating: Replacement Year: Cost: Revenue/Other: ` Total $0 Manager Recommended: Yes Commission Approved: 69 City of Dania Beach Capital Improvement Request Form Project: Stormwater Improvements • Priority 1 Project Fernando Vazquez Manager: Department: Public Works Division: Stormwater Project Location: City Wide Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $15,000 $0 $15,000 $0 $15,000 $45,000 $0 Engineering/ $0 $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $50,000 $75,000 $100,000 $104,000 $108,200 $437,200 $0 Equipment/ $0 $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 $0 TOTAL COST: $65,000 $75,000 $115,000 $104,000 $123,200 $482,200 $0 Revenue Source: STW fees STW fees STW fees STW fees STW fees Description Justification and Explanation) Provide annual maintenance allocation for the repairs of catch basins, culverts, storm grates, covers, manholes and drainage swale grading. The Clty needs to conduct studies of flood-prone areas to make ongoing repairs. In the annexed area this may mean City installed or contractor installed projects. Inital study should be undertaken after rainstorms to prioritize areas for installation of infiltration trenches, catch basins or piping. Areas where storm drainage systems have been damaged or soils compacted should also be prioriitized. A minimal allotment will also permit the City to make minor drainage improvements in compliance with the recommendations of the Dania Beach Urban Infill and Redevelopment Plan. Rehabilitation and cleaning of catch basins, infiltration trenches, french drains and piping would be paid for from this fund. Assumes that catch basins cost$1500 each, piping is $25 per foot and infiltration trenches are$100/ft. A total of 2000 ft of pipe and a series of catch basins and limited infitration trench could be installed each year(quantities to vary depending on project). Annual Impact on Operating Budget Personnel: � � ' Descriptive: Ongoing annual budget should include maintenance and $0 small new projects that can be undertaken with limited study or f= design. Larger projects would become separate capital projects. Operating: Replacement Year: Cost: Revenue/Other: Total $0a Manager Recommended: Yes 70 Commission Approved: City of Dania Beach Capital Improvement Request Form Project: Federal Highway Stormwater Improvements Priority 2 Project Fernando Vazquez Manager: Department: Public Works Division: Stormwater Project Location: Federal Highway Corridor Through City Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04 Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Construction: $100,000 $0 $0 $0 $0 $100,000 Equipment/ $0 $0 $0 $0 $0 $0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $100,000 $0 $0 $0 $0 $100,000 Revenue Source: STW fees Description (Justification and Explanation) • This project addresses the completion of stormwater construction on the Federal Highway Corridor in the southeast section of the city. Installation of nine shallow drainage wells, conversion of existing offsite piping, installation of pollution retardant structures and new piping connections to remove federal highway runoff from southeast Dania Beach neighborhoods to reduce summer flooding. It is expected that this will be performed in conjunction with the Florida Department of Transportation's project. All engineering analysis has already been completed by Clavin, Giordano and Associates. The cost indicated ($100,000) is the city's share of the total project cost of$938,000. Annual Impact on Operating Budget ����"� � � � Descriptive: [Personnel: Operating: Replacement Year: Cost: • Revenue/Other: Total $00 Manager Recommended: Yes 71 Commission Approved: MEASURES OF CITY'S DEBT BURDEN Total Debt/Taxable Value of Property Indicator Low 1 - 3% FY 2003 0.45% Low Medium 4 - 6% FY 2004 0.44% Low High > 7% FY 2005 0.37% Low FY 2006 0.47% Low FY 2007 0.40% Low FY 2008 0.36% Low FY 2009 0.30% Low Total Debt/Population FY 2003 289.33 Low Low < $1,000 FY 2004 310.67 Low Medium 1,000 - 2,000 FY 2005 274.94 Low High >$2,000 FY 2006 362.23 Low FY 2007 320.27 Low FY 2008 299.23 Low ® FY 2009 263.00 Low Debt per Capita/Personal Income Low < 3% FY 2003 0.79% Low Medium 3 - 6% FY 2004 0.83% Low High > 6% FY 2005 0.73% Low FY 2006 0.94% Low FY 2007 0.82% Low FY 2008 0.76% Low FY 2009 0.65% Low Debt Service/General Fund Operating Expenditures Low <7% Medium 7 - 15% FY 2003 4.67% Low High > 15% FY 2004 5.35% Low FY 2005 4.69% Low FY 2006 5.97% Low FY 2007 5.59% Low ® FY 2008 5.41% Low FY 2009 4.56% Low 72 MEASURES OF CITY'S DEBT BURDEN • Debt Payment/Property Tax Revenue (Based on 6.39 mill) Low < 1.5% Medium 1.5 - 2.5% FY 2003 12.12% High High > 2.5% FY 2004 12.58% Hgh FY 2005 11.03% High FY 2006 13.67% High FY 2007 12.83% High FY 2008 '12.54% High FY 2009 10.67% High Market Taxable Value/Population Low $20,000 FY 2003 63,832.83 High Medium $40,000 FY 2004 70,352.57 High High $60,000 FY 2005 73,870.20 High FY 2006 81,964.15 High FY 2007 81,151.71 High ® FY 2008 83,607.80 High FY 2009 86,952.11 High Historic Rate Tax Growth Consistent of growth FY 2001 -4.43% in Population FY 2002 4.63% Yes FY 2003 4.75% No FY 2004 0.00% Yes Tax Collection Low < 90% FY 2000 97.60% Medium Medium > 95% FY 2001 98.00% Medium High 100% FY 2002 99.50% Medium FY 2003 General Fund Undesignated Fund Balance/General Fund Expenditures Low 0 - 5% FY 2000 3.09% Low Medium 5 - 15% FY 2001 6.00% Medium High > 15% FY 2002 8.84% Medium ® FY 2003 19.32% High 73 MEASURES OF CITY'S DEBT BURDEN ® Total Debt Service Millage FY 2002 0.36 FY 2003 0.77 FY 2004 0.80 FY 2005 0.70 FY 2006 0.87 FY 2007 0.82 FY 2008 0.80 FY 2009 0.68 ASSUMPTIONS: Taxable Value: FY 2003 Based on Property Appraiser's Office FY 2004 Based on Property Appraiser's Office FY 2005-2008 increase 5% from previous year FY 2006 in addition to the 5% increase by $120,000,000 due to additonal dwellings ® FY 2007 in addition to the 5% increase by $15,000,000 due to additonal dwellings Interest Rate: 3 year Loan 4.25 - 4.5% 5 year Loan 4.35 - 5.25% 10 year Loan 4.50 - 5.5% Expenditures: FY 2003 Actual Expenses FY 2004 Budget Expenses FY 2005 Increase 5% per year per annual FY 2006 Increase 8% from FY 2005 due to increase of population FY 2007 Increase 6% from FY 2006 due to increase of population FY 2008 - FY 2009 Increase 5% per year per annual Population: FY 2002 Bureau of Economics & Business Research FY 2003 - FY 2005 Remains at FY 2002 level FY 2006 Increase 1,605 in population due to additional dwellings • FY 2007 Increase 275 in population due to additional dwellings FY 2008 Remains at FY 2007 level 74 MEASURES OF CITY'S DEBT BURDEN • Personal Income: FY 2002 Based on 2000 Census and increase by 6% for 2002 (due to annexation) FY 2003 - 2008 1.5% increase per year over 2002 amount • 75 0 < xv _n _nmvm � -- lJ� A W o n_ a >o o c G G .a o? n A Oro o v obi CD w o 0'1 a fi -n c < c tv o > o C� d 0 7 m °' a Qo CD w o\' Dn m d a v�i r? o .� 'b O C O y G O n a CD' W CD z C S CDz ; 0 w b y °_ CD 77 N m_ Y 3 �' _=' (D CD m �r ro �_ yy� co 0 y < -1 CDco co w w CD c aro co 4 " SD < r w ��• CD < o c CD y a. N 0 Q � ^r 00 Li ' CD pwp J A --J ON O w N W�D Vi l.A VA uj — "J O v O -1 O O uA ut � LA O� O �O O O O O O O O O � W A 00 0 Cl Cl 0 0 (.A O O O 5 . C N w O to ITI 1 L`. ? 0 00 N �. W A N w ® Q\ W ut O �1 r-� Cn r �p O r W U1 w 00 y CD to N N Oo w Ch .- p, Ut A fli W O �1 N 00 rt �p Oo "C N C, A C N EA O (h th CA N y �... 00 V, (.A A N O W 00 VI O O Vi th CD �o 0 0 Ch �O -- �O w A 00 A to A O O O O O n+ O O O O ut cu ut C� ON LA N N A ON -4 O O O O C N O �D �l O �D ut ut O O O O O O O CIi O O O 0 0 0 w 0 0 � yo N '2 TJ r �+ ►+ V1 N CN \z N CT N A �0 � Ali N A �D 00 �1 00 A ►+ O �+ O W �D N C 000 Oo In 00 A ? N 00 N C� �l ►+ �p O ? Ch A �O t W VNi O tJ fA W W A O OAO A O C � A W G O� 00 a� O N O w A O �l 0� N 00 00 CA O O O 00 O O O O CL CD rT N 7 77 77 (7D C C C G ITINJ � Cu N (~'D (�➢ � n O O O O O O O O O 00N IQ A Vt U C� �A O eD rt N CD cz 00 A O IQ O A O _ _ < A A O O A 00 C ® cn A O O O 76 W N N 0 CD 0 CD CD CL w � a � �• � � in � � 0p4 CD o a. (D �0 bs � o. a 0 0 v o0 0. O OQ Q QO 'U CD `71 CD CD n a a + D CD CD W n -71 C TJ O �t 41-. i•n IQ to RQ. O CD LA ��- O !-h C7 O �c O O O O O O O ? O O d ro S CD "Po® O U N 0000 A 0000 O .7 < Q N O N W W ° CO LAN N LA 00 K A C 00 0000 W A A O Cl O c Q 00 Vi 00 W N A W. �p rn D N tA C' IQ00 LA --1 r' VA �o 4 00 y NJ Q O U N W ftIQ C n A LA 00 A w 77 ITEM # 5 .TUNE 21, 2004 CITE' OF DANIA BEACHWORKSHOP MEETING DEPARTMENT OF FINANCE MEMORANDUM TO: Ivan Pato, City Manager Memo: DF-04-28 FROM: Patricia Varney, Director of Finance DATE: June 11, 2004 SUBJECT: Investment Policy The City of Dania Beach has never established an investment policy. According to Florida Statute Chapter 218.415, a written investment policy must be adopted by the local government. In the absence of this policy, the governing unit can only invest in the Local Government Surplus Funds (State Board of Administration), money market funds for nationally recognized rating agency, interest bearing time deposits or savings accounts in qualified public depositories (Chapter 280.02) and direct obligations of the U.S. Treasury such as T-bill. In today's low interest rate environment, a policy needs to be established to allow the City to invest its surplus funds in a wider scope of investments but to provide security and liquidity at the same time. Attached is the draft policy that I will present at the June 21 workshop for discussion purpose. Once the Commission agrees with this policy, a resolution will be presented at the July Commission meeting to formally adopt the policy. City of Dania Beach Investment Policy PURPOSE The purpose of this statement is to set forth the policy and objectives governing the internal and external investment management of the City of Dania Beach cash reserves. The City recognizes that liquidity and preservation of principal are of primary importance in determining investment vehicles. SCOPE This policy applies to all the investment activity and cash balances of the city, with the exception of the Pension Funds, which are organized and administered separately. The funds included are as follows: - General Fund - Special Revenue Funds - Capital Projects Fund - Internal Service Fund - Enterprise Funds - Trust and Agency Funds - Any new fund created by the governing body, unless specifically exempt. OBJECTIVES The primary objectives, in priority order, of investment activities shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk Credit risk is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: Limiting investments to the safest types of securities; o Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisors with which the City will do business; and ® Diversifying the investment portfolio so that potential losses on individual securities will be minimized. Page 1 of 13 b. Interest Rate Risk Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations while avoiding the need to sell securities on the open market prior to maturity, and ® Investing operating funds primarily in shorter-term securities, no longer than five years. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This will be accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Furthermore, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary markets. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment shall not have as much weight in comparison to safety and liquidity objectives. The core of investments will be limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: Declining credit security could be sold early to minimize loss of principal; © A security swap that would improve the quality, yield or target duration in the portfolio; Liquidity needs of the portfolio require that the security be sold. No transactions of this kind will be executed without the approval of the City Manager. STANDARD CARE 1. Prudence The standard prudence to be applied by the Director of Finance shall be the "Prudent Person Rule" which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their Page 2 of 13 capital as well as the probable income derived." The "Prudent Person Rule" shall be applied in the context of managing of overall portfolio. The Director of Finance performing the investment functions, acting in accordance with written policies and procedures, and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported immediately and that appropriate action is taken to control adverse developments. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of their entity. 3. Delegation of Authority The Director of Finance is designated as the investment officer for the city and is responsible for investment decisions and activities with the approval of the City Manager. The day-to-day administration of the cash management program is handled by the Director of Finance, who shall carry out established written procedures and internal controls for the operation of the investment program. Procedures should include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, collateral/depository agreements, and banking services contracts. No person may engage in an investment transaction except as provided under the terms of this policy. Positions authorized as investment signatories are, Director of Finance and Assistant Finance Director. The persons holding these positions are also authorized to initiate wire transfers for the City. Investment transactions must be approved by the City Manager. SAFEKEEPING AND CUSTODY 1. Authorized Financial Dealers and Institutions: a. Banks The City shall purchase certificates of deposit only through qualified public depositories of the State of Florida as identified by the State Treasurer, in accordance with Chapter 20 of the Florida Statutes. Page 3 of 13 b. Brokers/Dealers The City may utilize dealers designated as "Primary Securities Dealers" by the Federal Reserve Bank of New York, for purchases and sales of securities. The City may also utilize non-primary securities (regional) dealers doing business from offices located in Broward, Miami-Dade or Palm Beach County. Both the firm and the dealer for non-primary dealers must have been engaged in the business of effecting transactions in U.S. government and agency obligations for at least five (5) consecutive years. The firm must have a minimum of $500 million in annual underwriting of U.S. Government Agency Securities or Instrumentalities for the previous calendar year. The firm must have capital of no less than $10,000,000. Both primary and non-primary dealers must qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule). The firms must provide the following information prior to executing investment trades with the City: 1. Audited annual financial statement. 2. Regulatory history, through either the Office of the Comptroller or the Currency for dealer banks, or the NASD (CRD) for securities firms. 3. Statement of any pending lawsuits materially affecting the firm's business. 4. Proof of state registration. 5. Each Dealer's representative will be required to complete the City's Broker/Dealer Certification Form (Attachment "C") prior to the City conducting any business with the Dealer or its representative. Before engaging in investment transactions with an institution, the Director of Finance shall receive a signed certification form attesting that the individual responsible for the City's account with that firm has reviewed the City's investment policy and that they agree to undertake necessary and appropriate efforts to preclude imprudent transactions involving City funds. 2. Internal Controls The Director of Finance or designee shall maintain a system of internal controls, which shall be documented in writing. The external auditor shall review the internal controls annually. The controls shall be designed to prevent and control losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers. The internal controls should address the followings: a. Control of Collusion: a situation where two or more employees are working in conjunction to defraud the City. b. Separation of transaction authority from accounting and record keeping.- The person who is authorized to perform the transactions should not Page 4 of 13 record the transaction; another employee should be designated to record all transactions. C. Custodial safekeeping: Securities purchased by any bank or dealer including appropriate collateral shall be placed with an independent third party for custodial safekeeping. d. Book entry securities: This kind of securities must be held for the credit of the governing body by a depository chartered by the Federal Government, the state, or any other state or territory of the United States which has a branch or principal place of business in this state or by a national association organized and existing under the laws of the United States which is authorized to accept and execute trusts and which is doing business in this state, and must be kept by the depository in an account separate and apart from the assets of the financial institution. e. Prohibition of bearer-form securities: This form of securities is much easier to convert to personal use than securities registered in the name of the City. f. Written confirmation or telephone transactions for investments and wire transfers: Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on the letterhead with authorized signatures. g. Development of wire transfer agreement with the lead bank or third party custodian: The agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. 3. Delivery vs. Payment All transactions where applicable will be executed by delivery vs. payment (DVP). This ensures securities are deposited in the eligible financial institution prior to the release of funds. A third party custodian as evidenced by safekeeping receipts will hold securities. AUTHORIZED AND SUITABLE INVESTMENTS 1. Investment Types The following are the authorized investments and limits on security issues, issuers, and maturities as established within this policy. The Director of Finance shall have the option to further restrict investment in selected instruments, to conform to then-present market conditions. Page 5 of 13 a. The Florida Local Government Surplus Trust Fund (administered by the State Board of Administration) b. The Florida Municipal Investment Trust (administered by the Florida League of Cities) C. Interest bearing checking or savings accounts d. U.S. Government obligations, which include but are not limited by Treasury Bills, Treasury Notes, Treasury Bonds and Treasury Strips. e. Time deposits and savings accounts in bank and savings and loan institutions, under the laws of Florida and the United States. f. Federal Agencies and Instrumentalities. Including, but not limited to: i) Governmental National Mortgage Association (GNMA) ii) U.S. Dept of Housing and Urban Development, project notes and local authority bonds iii) Federal National Mortgage Association (FNMA) iv) Federal Home Long Mortgage (Freddie-Mac) v) Student Home Loan Marketing Association (Sallie-Mae) vi) Federal Home Loan Bank (FHLM) vii) Federal Farm Credit Bank (FFCB) g. Securities of, or interest in, any open-end.and closed-end management-type investment company or investment trust registered under the Investment Company Act of 1940, 15 U.S.C. ss801-1 et seq. as amended from time to time. The portfolio should be limited to securities as listed in sections e and f above, and the company or trust takes delivery of such collateral either directly or through an authorized custodian (i.e. mutual funds). Any investments not listed above are prohibited. 2. Collateral ization Certificates of deposit and overnight repurchase agreements must be collateralized. The collateral ization level will be 100% at a minimum with up to 102% being desired. 3. Compliance with City's Bond Covenants Whenever ordinances and/or resolutions adopted by the City Commission authorizing the issuance of bonded indebtedness contain specific provisions relative to the investment of funds the investment of such funds must comply with the provision of the applicable bond ordinance. INVESTMENT PARAMETERS 1. Diversification Assets held shall be diversified to control the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer, a specific instrument, a class of instruments, and a dealer through whom these investments are bought and sold. Diversification strategies within the Page 6 of 13 established guidelines shall be reviewed and revised periodically as necessary. 2. Maximum Maturities To the extent possible, the City will attempt to match its investments with overall anticipated cash flow requirements. The City will not invest in long- term securities unless matched to a specific cash flow requirement. The basic criteria for consideration of the duration for investments are as follows: • Keep maturities short in a period of constantly rising interest rates based on treasury bill auctions or the daily Fed Funds rate. • Keep maturities short in a period of an inverted treasury yield curve (short term rates are higher than long term rates) • Maturities should be lengthened when the treasury yield curve is normal and expected to remain that way based on economic reports taken as a whole. The yield curve is normal when short-term rates are lower than long-term rates. • Maturities should be lengthened when interest rates are expected to fall based on economic reports taken as a whole. Maximum Authorized Investments Maturity Range Maximum Percent FI. Local Government Surplus Trust N/A 75% FI. Municipal Investment Trust N/A 50% U.S. Treasury Securities 10 years 75% Federal Agencies & Instrumentalities 5 years 60% Certificate of Deposits 1 3 years 30% 3. Security Selection When purchasing or selling securities, the Director of Finance shall select the security which provides the highest rate of return within the parameters of this policy. To achieve this objective the selection methods shall be one of the following: • Competitive bids, wherein the City solicits quotes from a minimum of three firms. • Comparison to the current market price as indicated by one of the market pricing resources, for example, the Wall Street Journal. In most situations, the City shall utilize the competitive bid process to select the securities to be purchased or sold. Selection by comparison to a current Page 7 of 13 market price, as indicated above, shall be utilized when, in the judgment of the Director of Finance, competitive bidding would inhibit the process to select the securities to be purchased or sold. MONITORING AND ADJUSTING THE PORTFOLIO The Director of Finance will routinely monitor the contents of the portfolio, the available markets and the relative values of competing instruments and will adjust the portfolio accordingly. REPORTING 1. Method The Director of Finance or designee shall prepare an investment report at least quarterly, including a succinct management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. The report shall include the following: • A listing of individual securities held at the end of the reporting period; • Unrealized gains or losses resulting from appreciation or depreciation by listing the costs and market value of securities over one-year duration that are not intended to be held until maturity; • Average weighted yield to maturity of portfolio; • Listing of investment by maturity date; • The percentage of the total portfolio which each type of investment represents. 2. Performance Standards The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates. Portfolio performance should be compared to appropriate benchmarks on a regular basis. CONTINUING EDUCATION The Director of Finance or other designated staff responsible for making investment decisions must complete annually eight (8) hours of continuing education in subjects or course of study related to investment practices and products in accordance with Chapter 218.415 (14) Laws of Florida. POLICY 1. Exemption Any investments currently held that do not meet the guidelines of the policy shall be exempted from the requirements of this policy. At maturity or liquidation, such funds so invested shall be reinvested only as provided for in this policy. Page 8 of 13 The Director of Finance may take a sufficient period of time to adjust the existing portfolio to the provisions of the policy so as not to require the premature liquidation of any investment. 2. Annual Audit In accordance with Chapter 264, Laws of Florida, certified public accountants conducting audits of units of local government pursuant to Florida Statue 11.45 shall report, as part of the audit, whether the city has complied with this policy. 3. Amendment The policy shall be reviewed on an annual basis. The Director of Finance and the City Manager should recommend any material changes to the Investment Policy to the City Commission for approval. Page 9 of 13 GLOSSARY BOOK ENTRY— Book entry are registered securities with ownership evidenced by the records of a registrar. Physical certificates evidencing ownership of the securities are not offered. CAPITAL PROJECTS FUND —Accounts for financial resources to be used for the acquisition or construction of major capital facilities. COMPETITIVE BID —A method of purchasing bonds or securities by which the bonds are awarded based upon the best bid subject to firm criteria set forth in a notice of sale. CONFIRMATION —A written summary of a transaction involving municipal securities which a broker or dealer provides to their customer, a confirmation contains information prescribed by the Municipal Securities Rulemaking Board. COVENANT —As an issuer's promise to do or to refrain from doing some act, covenants are generally described in a bond contract. Covenants commonly made include: to charge fees sufficient to provide required revenues, to maintain adequate insurance on a project, to not sell or encumber the project, to not issue parity bonds unless certain earnings tests are met, and to maintain and operate the project generating revenues to pay the bonds. DEALER —A securities firm or commercial bank engaged in the underwriting, trading, or selling of municipal securities. DEBT SERVICE FUNDS —Accounts for the accumulation of resources for, and the payment of, general long-term debt principal and interest. DELIVERY versus PAYMENT —There are two methods of delivery of securities: delivery versus payment and delivery versus receipt (also called free). Delivery versus payment is delivery of securities which an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. ENTERPRISE FUNDS —Accounts for operation that are financed and operated in a manner similar t private business enterprises, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered through user charges. FEDERAL HOME LOAN MORTGAGE CORPORATION (FREDDIE MAC) —A federal corporation which helps to maintain credit for residential housing by supporting the conventional home mortgage market. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA OR FANNIE MAE) — FNMA is a government sponsored private entity established to facilitate the orderly operation of a secondary market for home mortgages. FINANCIAL ADVISOR — Is a firm offering financial consulting services to a governmental entity. Page 10 of 13 GENERAL FUND —Accounts for all financial resources of a municipality except those required to be accounted for in another fund. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE MAE) — Securities are issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA, or FMHM mortgages. PRIMARY MARKET — The market for new municipal securities issues. REPURCHASE AGREEMENT OR REPO — The terms of two simultaneous transactions whereby an investor purchases securities from a dealer (or a bank) and the dealer commits to repurchase the securities from the investor at some future date at a fixed price. SAFEKEEPING —A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET —The general market for trading bonds which were previously offered or sold. SECURITIES — Evidence of a debt or equity investment in a specific enterprise, including a bond, note, mortgage, stock, limited partnership interest, and other negotiable or non- negotiable forms of investment participation. SPECIAL REVENUE FUNDS — accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. TREASURY SECURITES — Debt obligations of the U.S. government sold by the Treasury Department in the following forms: Bills or T-Bills — Maturing in 1 year or less, T-Bills are sold at a discount in lieu of distributing periodic interest earnings. Notes or T-Notes — Interest bearing obligations which are issued to mature In 10 years or less. Bonds or T-Bonds — Interest bearing, long-term obligations issued to Mature in 10 years or more. TRUST AND AGENCY FUNDS —Accounts for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or trust funds. YIELD — The rate of annual income return on an investment, expressed as a percentage. Page 11 of 13 YIELD TO MATURITY — It is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Page 12 of 13 INVESTMENT INSTITUTION CERTIFICATION FORM As an authorized representative of the undersigned firm, I hereby certify that said firm has in place reasonable procedures to monitor the activities of employees of this firm engaged in transactions between our firm and the City of Dania Beach. All sales personnel of this firm have been informed and will be routinely informed of the City's investment objectives, policies, risk constraints and other pertinent factors whenever we are so informed. This firm further pledges due diligence in informing the City of foreseeable risks associated with financial transactions connected with this firm. Authorized Representative (Firm) (Date) (Signature) (Printed Name/Title) As account representative for the City of Dania Beach on behalf of the above referenced firm, I hereby certify that I have personal read and understand that investment policies, in such form as said policies were provided to me. I agree to use my best efforts to comply with the City's written policies and will not knowingly enter in any transaction with the City which appears to be in violation of the City's written policies. Account Representative (Signature) (Printed Name/Title) (Date) Page 13 of 13