HomeMy WebLinkAboutCoastal Contracting Change Order to City Hall Expansion Design/Build Agreement for GeneratorCoastal Contracting & Development, Inc.
P.O. Box 22-3976
Hollywood, FL 33022
(954) 920-7444 / (954) 927-4480 fax
coastal hollywood(a)aol. com
January 16, 2007
City of Dania Beach
RE: City Hall Addition- 350 KW Generator- Deisel -MR 13"nj
Attention Dominic,
Attached please find itemized breakdown for the above mentioned generator and all
related work.
Engineering...........................................................................
$6,000.00
Job supervision- No Charge due to work complete with schedule
....... 00
Asphalt restoration- rear parking lot ...............................................
2,000.00
Sod restoration ...........................................................................
500.00
Slab area —rock base ...................................................................
750.00
Concrete Foundation ...................................................................
2,400.00
Concreteslab .............................................................................
2,160.00
Masonry screen enclosure ............................................................
3,750.00
SecurityGate ................................................................................
900.00
Painting............................ ...........................................................
500.00
Misc. building repairs ....................................................................
3,500.00
Generator and all electric- See attached .................................... $ 168,165.00
SubTotal ................................................................................ 190,625.00
Additional Bond premium ............................................................... 3,800.00
Overhead10% ........................................................................... 19,442.00
Profit................................................................................................. 00
ST..................................................................... $ 213,867,00
City of Dania Beach
Department of Public Services
ENGINEERING DIVISION
100 West Dania Beach Blvd -Dania Beach, FL 33004 - (954) 924-3741 - (954) - 923-1109 (fax)
TO: Mayor Patricia Flury
Vice Mayor Robert Anton
Commissioner Anne Castro
Commissioner John Bertino
Commissioner Paul Fetscher
FROM: Ivan Pato, City Manager
VIA: Dominic Orlando, Director of Public Services
Date: January 16, 2007
RE: Recommendation to Include Furnishing and Installation of Emergency Generator as
Part of the City Hall Expansion Project
Introduction and Background
The City Hall Expansion is a Design Build Project. The budget did not include furnishing and
installation of an emergency generator. During the design the contractor was asked to submit a cost
proposal to include a generator. A generator is necessary to provide emergency power to the second
floor which includes a conference room/ emergency operation center. At that time the contractor was
concerned that necessary electrical modifications to the existing electrical system would delay the project
and suggested that we consider a generator for the expansion only and address the existing City Hall
Load in the future with another generator. Another issue was the existing computer room on the first
floor also needs to be addressed now by the proposed generator for the second floor expansion.
During the budget workshop the Director of Public Services requested $200,000 to address the two
generators for City Hall. The Commission questioned this method and suggecsted a single unit be
provided for the entire building. However, since we were concerned with the schedule it was decided to
proceed with a smaller generator to serve the second plus the existing computer room on the first floor.
As a result the Corrunission reduced the budget to $100,000 for 2007 to address one smaller generator for
the expansion and computer room. The cost for the second unit for the existing City Hall load would be
addressed in 2008.
The Public Services Director had requested the contractor to investigate providing one generator now to
address the entire building, present and future loads. Several meetings were held with the Contractor
and Electrical Contractor to detern-dne if this could be done without delaying the project. The contractor
subn-dtted two cost proposals. One for $213,867.00 includes an MQ Generator and the second for
$313,944 includes a Caterpillar Generator. Since a Commissioner requested the use of a Caterpillar
Page 1
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City of Dania Beach
Department of Public Services
ENGINEERING DIVISION
100 West Dania Beach Blvd - Dania Beach, FL 33004 - (954) 924-3741 -(954) - 923-1109 (fax)
Generator we requested the contractor to go back to Caterpillar to negotiate a better price. The
Contractor's Electrical sub -contractor stated that Caterpillar reduced their price by only $3,000.00. We
asked the Contractor if he can go back to Caterpillar one more time. . This morning Caterpillar reduced
their price again. The total cost for the Caterpillar unit would be $289,845.00.
The warrantee period for both units is 24 months. Extended warranties for an additional 3 - years are
available. The extended warrantee cost for the Caterpillar Generator was $1,260. We were not able to
obtain cost for the MQ unit. We will follow-up. We can not justify recommending the more expansive
Caterpillar generator as questioned previously by a Commissioner. Due to the difference in cost we
recommend the MQ Generator. Also, based on the limited use we do not recommend purchasing the
extended warrantee.
Recommendation
It is recommended that the City Commission approve the furnishing and installation of a single
emergency generator now as part of the City Hall Expansion without competitive bidding to address
present and future electrical loads.
Page 2
REQUEST FOR CHANGE ORDER
To: City Of Dania Beach Request No.: I
Attn. Dominic Date: Jan.17,2007
Project:City Hall- Generator Revision Date:
Project No:
Subject: Generator
Re co 00
Contractor. Coastal Contracting & Develop.
Request: Fimisb & install Caterpiller Generator as per attached spec sheet.
Base construction costs as per breakdown supplies 1-9-07 ............. ....... $22,460.00
Revised price for Caterpillar- 350 KW .... .................................. 232,418.00
Sub Total ................................................................................. 258,378.00
Additional Bond Prernium ................................................................ 5,167.00
Overhead 10% ..................................... ................................. 26,300.00
Profit00/0, .......................................................................................... 00
TotalCost ............................................................................... $289,845.00
Add for extended Warranty- 5 years .................................................. $ 1,260.00
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