HomeMy WebLinkAbout2007-05-22 Regular City Commission Meeting Agenda Packet AGENDA
DANIA BEACH CITY COMMISSION
REGULAR MEETING
TUESDAY, MAY 22, 2007 - 7:00 P.M.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION REQUIRED-REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY
PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO
ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION
CENTER.
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN
ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD,DANIA
BEACH,FL 33004,(954)924-3624,AT LEAST 48 HOURS PRIOR TO THE MEETING.
IN CONSIDERATION OF OTHERS,WE ASK THAT YOU:
A. PLEASE TURN CELL PHONES OFF,OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL,PLEASE STEP OUT INTO
THE ATRIUM,IN ORDER NOT TO INTERRUPT THE MEETING.
B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE,PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM,IN
ORDER NOT TO INTERRUPT THE MEETING.
1. CALL TO ORDER
2. INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Mario Cinelli, Lighthouse Community Church
3. ROLL CALL
4. PRESENTATIONS AND SPECIAL EVENT APPROVALS
4.1 Legislative Update—Representative Evan Jenne
4.2 Presentation of 20 Year Service Awards to Daniel Cherian and LouAnn Cunningham
4.3 Presentation on the Dania Beach Cut-Off Canal Dredging Project — Bill Kyriakakis,
Commercial/Industrial Manager, Broward County; David K. Roach, Executive
Director of Florida Inland Navigation District (FIND); and Susan Engel, FIND Board
Member
4A Presentation on the Dania Beach Heights Civic Association Grant Project — Lisa
Young
Dania Beach City Commission
Agenda—May 22, 2007
Page 2 of 6
4.5 2007 Comprehensive Emergency Operations Plan and Hurricane Annex Report -
Deputy Fire Chief Mike Cassano
RESOLUTION#2007-093
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE 2007
COMPREHENSIVE EMERGENCY OPERATIONS PLAN; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
5. PROCLAMATIONS
6. CITIZEN COMMENTS
Addressing the Commission: Comments by Dania Beach citizens,or interested parties that are not part of the regular
agenda,may be made during each Commission meeting during the period set aside for"citizen comments." A thirty
(30)minute"citizen comments"period shall be designated on the agenda for citizens and interested persons to speak
on matters not scheduled on that day's agenda. Each speaker shall be limited to 3 minutes for his or her comments.
Persons desiring to speak during the citizen comment period shall inform the City Clerk prior to the beginning of the
meeting of their intention to speak. If more than 10 speakers express a desire to speak, the Commission shall
determine, on a meeting by meeting basis, whether to (a) extend the time allotted for citizen comments to
accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A
speaker's time shall not be transferable to another speaker.
7. CONSENT AGENDA
7.1 Minutes:
Approve Minutes of the May 8, 2007 City Commission Meeting
7.2 Travel Requests:
Request of Nick Lupo and Eric Walton, Code Compliance Division, to attend the Florida
Association of Code Enforcement (FACE) Conference in Jacksonville, Florida from June 20-23,
2007, for certification purposes. (Estimated cost $1,357.60—remaining budget $8,027.40)
Request of Mark Felicetty, Senior Facility Manager, to attend the Florida Parks & Recreation
Association State Conference in Orlando, Florida from August 27-31, 2007, for certification
purposes. (Estimated cost $905 —remaining budget$862)
Dania Beach City Commission
Agenda—May 22, 2007
Page 3 of 6
Resolutions
7.3 RESOLUTION#2007-091
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, SUPPORTING UNITED STATES SENATE BILL 1115 KNOWN AS THE
"ENERGY EFFICIENCY PROMOTION ACT OF 2007" (S. 1115); URGING MEMBERS OF
THE FLORIDA CONGRESSIONAL DELEGATION TO SUPPORT S. 1115; DIRECTING
THE CITY CLERK TO PROVIDE A CERTIFIED COPY OF THIS RESOLUTION TO
MEMBERS OF THE U.S. SENATE COMMITTEE ON ENERGY AND NATURAL
RESOURCES, AND ALL OTHER INTERESTED PARTIES; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.4 RESOLUTION #2007-092
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING AN
EXTENSION OF THE LEASE AGREEMENT EXISTING BETWEEN THE CITY OF DANIA
BEACH ("LESSEE") AND THE CITY OF HOLLYWOOD ("LESSOR") FOR USE OF
PREMISES AT HOLLYWOOD'S FIRE STATION LOCATED AT 2741 STIRLING ROAD,
HOLLYWOOD, FLORIDA; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
7.5 RESOLUTION #2007-094
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE
PROPER CITY OFFICIALS TO AMEND THE AGREEMENT WITH SUNGARD MAILING
SERVICES FOR AN ADDITIONAL THREE YEAR EXTENSION FOR SERVICES TO BE
PROVIDED FOR PRINTING AND MAILING OF WATER AND SEWER BILLINGS,
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.6 RESOLUTION #2007-095
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA ESTABLISHING A
WATER SURCHARGE IN CONNECTION WITH WATER SERVICES FOR RESIDENTIAL
AND COMMERCIAL USERS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
Dania Beach City Commission
Agenda—May 22, 2007
Page 4 of 6
7.7 RESOLUTION #2007-096
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE
PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT ON BEHALF OF THE CITY
WITH ASHBRITT, INC., A FLORIDA CORPORATION, FOR DISASTER RECOVERY
SERVICES WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER,PROVIDING FOR AN EFFECTIVE
DATE.
7.8 RESOLUTION#2007-097
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE
PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO THE NOVEMBER 14,
2006 DEVELOPMENT AGREEMENT EXISTING BETWEEN THE CITY OF DANIA
BEACH AND THE ARAGON GROUP, INC., TO CLARIFY THE FACT THAT CHANGES
TO THE CAPITAL IMPROVEMENT PLAN INCORPORATED INTO THE AGREEMENT
CAN ONLY BE AUTHORIZED PURSUANT TO AN AMENDMENT TO THE
AGREEMENT; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN
EFFECTIVE DATE.
7.9 RESOLUTION#2007-098
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA AMENDING RESOLUTION NO. 58-99 TO ADD BOARD REVIEW AND
RECOMMENDATIONS (TO BE MADE TO THE CITY COMMISSION) OF REQUESTS
FOR USE AND FEE WAIVERS FOR CITY PARKS AND PARK FACILITIES (P.J. MELI,
C.W. THOMAS AND FROST PARKS) TO THE DUTIES OF THE PARKS, RECREATION
AND COMMUNITY AFFAIRS ADVISORY BOARD; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.10 RESOLUTION #2007-099
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER TO APPLY FOR A GRANT RELATED TO THE BROWARD COUNTY
LAND AND WATER CONSERVATION FUND GRANT PROGRAM (2008-2009) IN THE
APPROXIMATE AMOUNT OF $200,000.00, TO PROVIDE FUNDING FOR THE SE 5TH
AVENUE LINEAR PARK PROJECT; AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE THE APPLICATION; AUTHORIZING MATCHING FUNDING
REQUIREMENTS TO BE DERIVED AND SATISFIED FROM THE LINEAR, PARK
PROJECT FUNDS; AUTHORIZING THE ACCEPTANCE AND EXECUTION OF THE
GRANT AGREEMENT UPON ITS AWARD, AUTHORIZING THE DIRECTOR OF
FINANCE TO APPROPRIATE THE FUNDING UPON AWARD; AUTHORIZING
EXTENSIONS, IF NEEDED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
Dania Beach City Commission
Agenda—May 22, 2007
Page 5 of 6
Ordinances (Titles to be read by City Attorney)
7.11 ORDINANCE #2007-011
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE
REQUEST MADE BY DOREEN BARTLEY, PRESIDENT OF EAGER BEAVER
CONTRACTORS FOR THE `BARTLEY" PLAT, SUCH PROPERTY BEING GENERALLY
LOCATED AT THE SOUTHEAST CORNER OF SW 40TH AVENUE AND SW 58T"
STREET, IN THE CITY OF DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT
"A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; ACCEPTING THE
DEDICATION FOR PUBLIC USE OF ALL STREETS, HIGHWAYS AND ALLEYS AS
SHOWN ON SUCH PLAT OF THE `BARTLEY" PLAT; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE. (FIRST READING)
8. BIDS AND REQUESTS FOR PROPOSALS
9. PUBLIC HEARINGS AND SITE PLANS
9.1 ORDINANCE #2007-010
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER
23 OF THE CODE OF ORDINANCES, WHICH CHAPTER IS ENTITLED "TAXATION" BY
REVISING SECTION 23-111 TO PROVIDE FOR HOMESTEAD EXEMPTION OF UP TO
$50,000.00 FOR ANY PERSON WHO HAS ATTAINED THE AGE OF SIXTY-FIVE AND
MEETS OTHER SPECIFIED ELIGIBILITY CRITERIA; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; FURTHER PROVIDING FOR AN EFFECTIVE DATE.
(SECOND READING)
10. COMMISSION COMMENTS
10.1 Commissioner Bertino
10.2 Commissioner Castro
10.3 Commissioner Flury
10.4 Vice-Mayor Jones
10.5 Mayor Anton
Dania Beach City Commission
Agenda—May 22, 2007
Page 6 of 6
11. DISCUSSION AND POSSIBLE ACTION
11.1 Discussion to allow Vice-Mayor Jones to enroll in the General Employees Pension
Plan as opposed to the Florida Retirement System
11.2 Southeast Neighborhood Traffic Calming — Bill Cary and Tim Stillings of Kimley-
Horn and Associates
11.3 Discussion of establishing a Grant Writing Advisory Board—Vice-Mayor Jones
12. APPOINTMENTS
12.1 Airport Advisory Board (15 Members—3 per Commissioner—2 Year Term)
Commissioner Flury— 1 appointment
12.2 Human Relations Board (10 Members—2 per Commissioner—2 Year Term)
Commissioner Bertino— 1 appointment
Vice-Mayor Jones— 1 appointment
12.3 Marine Advisory Board (15 Members—3 per Commissioner—2 Year Term)
Vice-Mayor Jones—2 appointments
12.4 Nuisance Abatement Board (5 Regular and 2 Alternate Members — 1 per
Commissioner—Alternates by entire Commission—2 Year Term)
Commissioner Flury— 1 appointment
2 Alternate positions
13. ADMINISTRATIVE REPORTS
13.1 City Manager
13.2 City Attorney
13.3 City Clerk—Reminders:
Wednesday, June 6, 2007—6:00 p.m. CRA Board Meeting
Tuesday, June 12, 2007— 7:00 p.m. Regular City Commission Meeting
Saturday, June 23, 2007—9:00 a.m. Strategic Planning Session
Tuesday, June 26, 2007—7:00 p.m. Regular City Commission Meeting
14. ADJOURNMENT
ADDENDUM TO AGENDA
DANIA BEACH CITY COMMISSION
REGULAR MEETING
TUESDAY, MAY 22, 2007 - 7:00 P.M.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION REQUIRED-REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY
PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO
ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION
CENTER.
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN
ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD., DANIA
BEACH,FL 33004,(954)924-3624,AT LEAST 48 HOURS PRIOR TO THE MEETING.
IN CONSIDERATION OF OTHERS,WE ASK THAT YOU:
A. PLEASE TURN CELL PHONES OFF,OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL,PLEASE STEP OUT INTO
THE ATRIUM,IN ORDER NOT TO INTERRUPT THE MEETING.
B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE,PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN
ORDER NOT TO INTERRUPT THE MEETING.
11. DISCUSSION AND POSSIBLE ACTION
11.4 Discussion of the City assuming the T.LM.E. 4 KIDS Grant from Turn Around
Dania Beach
RESOLUTION NO. 2007-093
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
APPROVING THE 2007 COMPREHENSIVE EMERGENCY OPERATIONS
PLAN; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on September 14, 2004, the City Commission adopted Resolution No.
2004-157, which provides that the City Manager shall present an annual hurricane preparedness
plan to the City Commission on or before June 1 of the current year; and
WHEREAS, the City of Dania Beach Fire-Rescue Department has drafted a
"Comprehensive Emergency Operations Plan" which is not hurricane specific but encompasses
other disasters which may also befall the City and which is updated on an annual basis;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the 2007 Comprehensive Emergency Operations Plan is adopted for
calendar year 2007.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on 2007.
BOB ANTON
MAYOR-COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS
BY:
THOMAS J. ANSBRO, CITY ATTORNEY
7 �
MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, MAY 8, 2007 - 7:00 P.M.
1. Call to Order
Mayor Anton called the meeting to order at 7:00 p.m.
Mayor Anton noted that Vice-Mayor Jones was in Washington, D.C., and would be participating
in tonight's meeting via telephone.
2. Invocation and Pledge of Allegiance
Reverend Timothy Shellman, St. Ruth Missionary Baptist Church, gave the Invocation followed
by the Pledge of Allegiance to the United States Flag.
3. Roll Call
Present:
Mayor: Bob Anton
Vice-Mayor: Albert C. Jones -via telephone
Commissioners: John Bertino
Anne Castro
Patricia Flury
City Manager: Ivan Pato
City Attorney: Thomas Ansbro
City Clerk: Louise Stilson
4. Presentations and Special Event Approvals
4.1 City Commission enforcement of Public School Concurrency as part of the Site Plan
and Plat Review Process — Susan Trevarthen, Special Land Use Counsel to the City
of Dania Beach
Susan Trevarthen, Special Land Use Counsel to the City of Dania Beach, advised that a detailed
memo was in the agenda packet and had been previously provided to the Commission. She
further indicated that the Florida Legislature recently mandated that public school concurrency
be adopted by all Florida School Boards, Counties and non-exempt Municipalities by February
1, 2008. Attorney Trevarthen noted that staff would need to ensure that public elementary and
secondary education facilities are available to meet the current and future needs of the Dania
Beach school population.
Vice-Mayor Jones asked how the enforcement of Public School Concurrency would affect the
proposed site plans after February 2008. He also asked what would be the proportionate size in
the proposed modular classrooms.
Attorney Trevarthen responded site plans being received after February 1, 2008 would have to be
tested to analyze the impact on schools. At this point the developer would have to offer the
proportionate share mitigation, which is: 1) dedication of land; 2) payment for the construction
of schools or additions; 3) provision of mitigation to a municipal charter school that meets
certain requirements; and 4) other options proposed by the applicant that are accepted by the
School Board. She also noted that under the proposed Interlocal Agreement there is a formula
which will calculate what the hypothetical impact will be. Attorney Trevarthen emphasized the
importance to focus on smaller scale development.
Attorney Trevarthen clarified for Vice-Mayor Jones that if a developer's impacts are less than
one classroom, the draft revised Agreement provides for mitigation banking, which allows the
developer to be reimbursed by other subsequent developments that benefit from that classroom.
Mitigation requiring the acquisition of land is required to include a land cost factor.
Vice-Mayor Jones asked staff for the approximate number of proposed site plans, prior to the
implementation of the school concurrency as part of the site plan review and plat process.
Commissioner Castro was concerned with the formula used for student generation rates and
thought these were not totally accurate. She challenged the School Board not to wait until 2008,
but to start looking at current impacts today and find ways to get schools in the community and
offer some type of school model.
Attorney Trevarthen clarified for Commissioner Castro that the issue has been discussed and
proposals for urban school site plans have come forward.
Commissioner Bertino commented this encourages builders to develop housing for the elderly,
not child-bearing age people. He commented he could foresee a problem with the allocation of
the portables, because they were paid by developers who built in our City and if they are sent to
another city we may not get them back.
Attorney Trevarthen clarified that she was talking about modular, not portable classrooms. She
advised that a modular, as opposed to portable, is a partially pre-fabricated classroom which
results in permanent construction. She indicated that under the proposed Agreement, portables
are not part of the equation. Attorney Trevarthen noted the City does not have an option to not
participate, since penalties will be charged to the City and the School Board. Also, the City
could lose the ability to approve any plan amendment that increases residential development.
This is a situation created by the Legislature and we must try to make the best of it. She further
stated that she is here tonight to note the Commissioners' comments and provide them to the
County and the School Board, respectively, and negotiate additional language if needed.
Laurence Leeds, Community Development Director, responded for Vice-Mayor Jones that we
could have approximately 250-450 additional units approved by site plan between now and
Minutes of Regular Meeting 2
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
February 2008. He further advised that the Local Activity Center (LAC), which is the downtown
area, is exempt from this requirement.
Mayor Anton coonfirmed that Attorney Trevarthen would convey the City Commission's
concerns to the entities involved, with the hope that this proposal would be more acceptable to
everyone.
Attorney Trevarthen advised that DCA was careful to avoid affecting the Statute. She noted
there would be some discussion on school concurrency at their next meeting, and they may
consider a reduction as a potential reform.
5. Proclamations
5.1 National Public Works Week (Continuedfrom April 24, 2007)
Mayor Anton presented a proclamation for National Public Works Week to Dominic Orlando,
Director of Public Services.
Mayor Anton commended Director Orlando for his leadership and advised that as part of the
upgrades to the water system in the southwest area of the City, the Public Services Department
saved the City almost half a million dollars.
6. Citizen Comments
Kurt Ely, Chairman of the I.T. Parker Community Center Advisory Board, advised he had two
fee waiver requests recommended by the Board. The first request was for the Dania Community
Council Fundraiser on Saturday, August 4, 2007, for a Dinner Dance from 7:00 p.m.-11:00 p.m.
This organization's main objective is to help under-privileged people in our community.
Commissioner Castro motioned to approve the I.T. Parker Community Center Fee Waiver
for the Dania Community Council on Saturday, August 4, 2007; seconded by
Commissioner Bertino. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
The second request presented by Mr. Ely, on behalf of the I.T. Parker Community Center Board,
was for a Student Awards Dinner for Collins Elementary School on Friday, May 25, 2007.
Commissioner Flury motioned to approve the Fee Waiver for Collins Elementary School
Student Awards Dinner on Friday, May 25,2007; seconded by Commissioner Bertino. The
motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
Lisa Young and Marie Letzer, noted the Dania Beach Heights Civic Association planted their
second annual Broward Beautiful Grant last weekend at the comer of SW 4`h Avenue and
Stirling Road. They thanked Randy Kemmerling and Mardie Halloway of Public Services, for
their assistance. They stated that the Relay for Life event was a great success and a presentation
will be made at the next Regular Commission Meeting. The Captain's Party for the Relay for
Life event will be at Paolo Three's Company Restaurant on June 13 th, from 6:30 p.m.-9:30 p.m.
They distributed invitations to the Commission for National Maritime Day celebration to be held
on Tuesday, May 22, 2007 at I.T. Parker Community Center.
Faye Bartelmes, 214 SW 2"d Terrace, commented that the Lions Club representatives were
informed at the Special Magistrate Meeting last night that they had to take down their shed. She
thought this was a civic building and should be allowed.
Bobbie Grace, 110 NW 8`h Avenue, commented her association also received a Broward
Beautiful Grant and it will be placed at the atrium of NW Byrd Point. She commented the
Commissioners worked very hard to make sure we had gambling in Broward County but by the
same token, she was hoping the new owners of Dania Jai Alai would embrace the citizens of
Dania Beach. She indicated they need to work closely with the community and address the
issues that affect them. She would like the scholarship fund that existed with Dania Jai Alai for
Collins Elementary to stay, and for the gaming industry to be supportive of our children and
seniors.
Commissioner Flury asked how long the shed had been at the Lions Club.
City Attorney Ansbro responded the shed has been there for twelve years, but it is a Port
Everglades container and cannot remain anymore. They could replace it with another type of
shed and it will be allowed if it meets the setback requirements.
7. Consent A eg nda
Items pulled from Consent Agenda: #7.3, #7.6, #7.9., #7.12
7.1 Minutes:
Approve Minutes of the April 24, 2007 City Commission Meeting
7.2 Travel Requests:
Request of Ben Rudbeck and John Williamson to attend the National Fire Academy Incident
Safety Training in Ocala, Florida on May 20-22, 2007. (Estimated cost $434.40 — Remaining
Budget $10,028.21)
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Resolutions
7.3 RESOLUTION #2007-083
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE 2007 AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND
THE CITY OF DANIA BEACH; PROVIDING FOR DIVISION AND DISTRIBUTION OF THE PROCEEDS
FROM THE LOCAL OPTION GAS TAX ON MOTOR FUEL ORDINANCE; PROVIDING FOR CONFLICTS;
FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2007-083.
Commissioner Castro asked Finance Director Varney to explain if the revenue was decreasing.
Patricia Varney, Finance Director, responded in the affirmative and commented that revenue
would decrease if people reduce the purchase of gas. She noted that the same issue arose last
year, but the shortfall was not as drastic as they thought. Director Varney indicated that we will
have more information on the percentage of the estimated revenues when DRI works on this
calculation next July.
Commissioner Castro motioned to approve Resolution #2007-083; seconded by
Commissioner Flury. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
7.4 RESOLUTION #2007-084
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE 2007 AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND
THE CITY OF DANIA BEACH; PROVIDING FOR DIVISION AND DISTRIBUTION OF THE PROCEEDS
FROM THE FIFTH CENT ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL ORDINANCE;
PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.5 RESOLUTION #2007-085
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE 2007 AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND
THE CITY OF DANIA BEACH; PROVIDING FOR DIVISION AND DISTRIBUTION OF THE PROCEEDS OF
THE LOCAL OPTION GAS TAX (THREE CENTS) IMPOSED BY THE BROWARD COUNTY LOCAL
OPTION GAS TAX ORDINANCE; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE
DATE.
7.6 RESOLUTION #2007-079
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, PROVIDING FOR FUND TRANSFERS AND
APPROPRIATION OF FUNDS FOR FISCAL YEAR 2006-2007 AS A MID-YEAR BUDGET AMENDMENT;
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Regular Meeting 5
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
City Attorney Ansbro read the title of Resolution#2007-079.
Commissioner Castro asked Finance Director Varney for a brief overview.
Patricia Varney, Finance Director, responded for Commissioner Flury that utility permit fees are
received during the building permit processing.
Dominic Orlando, Public Services Director, explained we charge a fee if we need to install
utilities in the right-of-way; all other fees are waived.
Commissioner Castro motioned to approve Resolution #2007-079; seconded by
Commissioner Flury. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
7.7 RESOLUTION#2007-078
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA OPPOSING
SENATE BILL 742, WHICH WOULD PROHIBIT COUNTIES AND MUNICIPALITIES FROM USING TAX
REVENUES TO SUE OTHER LOCAL GOVERNMENTS; URGING MEMBERS OF THE FLORIDA
LEGISLATURE AND THE GOVERNOR TO OPPOSE THE BILL; DIRECTING THE CITY CLERK TO
DISTRIBUTE THIS RESOLUTION TO THE GOVERNOR, THE PRESIDENT OF THE FLORIDA SENATE,
THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES, THE BROWARD LEGISLATIVE
DELEGATION, THE FLORIDA LEAGUE OF CITIES, THE BROWARD LEAGUE OF CITIES, AND ALL
CITY CLERKS OF MUNICIPALITIES IN BROWARD COUNTY; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
7.8 RESOLUTION #2007-086
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,REQUESTING
THE UNITED STATES CONGRESS TO APPROPRIATE FUNDS NECESSARY TO BRING THE HERBERT
HOOVER DIKE, WHICH PROTECTS LAKE OKEECHOBEE IN THE STATE OF FLORIDA, TO BRING THE
DIKE INTO COMPLIANCE WITH CURRENT LEVEE PROTECTION SAFETY STANDARDS AND TO
EXPEDITE FUNDING FOR THE IMPROVEMENTS THROUGH PROMPT ENACTMENT OF AN ENERGY
AND WATER APPROPRIATIONS BILL OR SOME OTHER MECHANISM; REQUESTING LOCAL SOUTH
FLORIDA GOVERNMENTS TO ENACT RESOLUTIONS SUPPORTING THESE REQUESTS; PROVIDING
FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.9 RESOLUTION #2007-087
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A JOINT PARTICIPATION AGREEMENT
WITH BROWARD COUNTY PERTAINING TO USE BY CITY RESIDENTS OF BROWARD COUNTY
RESIDENTIAL TRASH TRANSFER STATIONS FOR PRE-HURRICANE RESIDENTIAL YARD WASTE
DISPOSAL;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2007-087.
Minutes of Regular Meeting 6
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Dominic Orlando, Public Services Director, noted our yard is open on Saturdays for people to
bring their waste, but there is a limit to the volume they can bring. The County will provide
facilities to accommodate residents that will work in the same manner as the cooperative
approach with the Household Hazardous Waste.
Commissioner Bertino suggested asking FEMA if they would be willing to cooperate financially
towards this operation.
Commissioner Castro motioned to approve Resolution #2007-087; seconded by
Commissioner Bertino. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
7.10 RESOLUTION #2007-077
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
CONTRACT FOR THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT AND MATERIALS FROM
FISHER SCIENTIFIC COMPANY, LLC, IN AN AMOUNT NOT TO EXCEED $33,000.00 FOR FISCAL YEAR
2006-2007, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.11 RESOLUTION #2007-080
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY
OFFICIALS TO EXECUTE AN AGREEMENT WITH THE CHILDREN'S SERVICES COUNCIL OF
BROWARD COUNTY UNDER THE 2007 SUMMER CHALLENGE PROGRAM; FURTHER, AUTHORIZING
EXECUTION OF AN AGREEMENT BETWEEN AFTER SCHOOL PROGRAMS, INC. AND THE CITY OF
DANIA BEACH, IN CONJUNCTION WITH THE GRANT AWARD, TO PROVIDE SUMMER CAMP
STAFFING SERVICES, INCLUDING, BUT NOT LIMITED TO ADVERTISING, INTERVIEWING,
PROVIDING REQUIRED SCREENING AND TESTING SERVICES, AND REPLACEMENT OF
CANDIDATES,UNDER THE SUPERVISION OF THE CITY OF DANIA BEACH PARKS AND RECREATION
DEPARTMENT; CONFIRMING THAT SPECIAL CONDITIONS EXIST IN ORDER TO SECURE SUCH
SERVICES WITH AFTER SCHOOL PROGRAMS, INC., WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; PROVIDING FOR FUNDING;
FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
Ordinances (Title read by City Attorney)
7.12 ORDINANCE #2007-010
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 23 OF THE CODE
OF ORDINANCES, WHICH CHAPTER IS ENTITLED "TAXATION" BY REVISING SECTION 23-111 TO
PROVIDE FOR HOMESTEAD EXEMPTION OF UP TO $50,000.00 FOR ANY PERSON WHO HAS
ATTAINED THE AGE OF SIXTY-FIVE AND MEETS OTHER SPECIFIED ELIGIBILITY CRITERIA;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER PROVIDING FOR AN
EFFECTIVE DATE. (FIRST READING)
Minutes of Regular Meeting 7
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
City Attorney Ansbro read the title of Ordinance #2007-010.
Commissioner Castro asked Finance Director Varney to give an overview on how this law will
affect the City's revenue and what people over 65 years of age would need to do to apply for the
additional $25,000 homestead exemption.
Patricia Varney, Finance Director, advised that our revenue will be reduced by $51,694. She
clarified that once the Ordinance is adopted on second reading, it will be sent to the Property
Appraiser's Office to make the necessary adjustments. It is not necessary for people to apply for
this exemption.
Commissioner Castro motioned to approve Ordinance #2007-010, on first reading;
seconded by Commissioner Bertino. The motion carried on the following 5-0 Roll Call
vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
Commissioner Flury motioned to approve the Consent Agenda, with the exception of Items
#7.3, #7.6, #7.9 and #7.12; seconded by Commissioner Bertino. The motion carried on the
following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
8. Bids and Requests for Proposals
There were no bids at this meeting.
9. Public Hearings and Site Plans
9.1 ORDINANCE 42007-009
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE REQUEST MADE BY
THE ARAGON GROUP, INC. PERTAINING TO THE "DANIA JAI ALAI PLAT", SUCH PROPERTY BEING
GENERALLY LOCATED ON THE NORTH SIDE OF EAST DANIA BEACH BOULEVARD BETWEEN NE
3RD AVENUE AND NE 5T" AVENUE, IN THE CITY OF DANIA BEACH AND LEGALLY DESCRIBED IN
EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; ACCEPTING THE
DEDICATION FOR PUBLIC USE OF ALL STREETS, HIGHWAYS AND ALLEYS AS SHOWN ON SUCH
PLAT OF THE "DANIA JAI ALAI" PLAT; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING)
City Attorney Ansbro read the titles of Ordinance #2007-009, Resolution 92007-081, Resolution
#2007-090 and Resolution#2007-089 because the all relate to the same property.
Minutes of Regular Meeting 8
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Mayor Anton opened the Public Hearings.
Don Hall, Attorney for the applicant, noted the plat consists of three parcels. Parcel A is where
the Casino and Jai Alai Fronton will be located. Parcel B, referred to as the Tomato Field, is
zoned RS-8000 and is restricted to 54 single-family homes. He reaffirmed that this property is
not included in the Master Plan and therefore Boyd Gaming will not develop it. Parcel C will be
restricted to the parking lot for Frost Park; it will be developed and turned over to the City at no
cost. Attorney Hall indicated that Plat approval is considered ministerial and must be approved
if it meets all the requirements. He noted that the relocation of NE 2"d Street will provide
continuous access from US I to Gulfstream Road. They believe the relocation of NE 2A Street
will be in the best interest of everyone. Attorney Hall advised that Kimley-Horn met with the
Police and Fire Departments to discuss the suggestions made by citizens at the Planning and
Zoning Board meeting. The exits were relocated after the meeting and the Police and Fire
Department noted their concurrence with the relocation.
Blake Cumbers, Vice-President of Development for Boyd Gaming, reviewed the design criteria,
development process,the existing facility, and the site plan for the new development.
Bill Carey, Kimley-Horn and Associates, noted the access areas for the Fire Department. He
noted the signal at 5d'Avenue is currently out to bid, and they expect the notice to proceed to be
issued in mid-July; the signal should be erected between January—April 2008.
Robert Wecker, 203 NE 3`d Avenue, read a statement from the National Institute of Health
regarding heart attacks. He commented on the time required for emergency vehicles to respond.
Mr. Wecker indicated that sexual predators live behind the Church. He noted that Section
550.136 gives the Commission the authority to deny the request if it interferes with the health
and safety of the residents living in that area. He opposed the project.
Ralph Viviano, 131 SE 3`d Avenue, thought Boyd Gaming had done an exceptional job and
hoped the Commission would give approval. He submitted a list of people who support his
comments.
Kurt Ely, 245 SW 1"Avenue, spoke in favor of the proposal. He urged the Commission to vote
and support the project.
Margaret Croxton, representing businesses on Marina Mile, advised they support this project
because the millionaires have no other place to go. She commented that Dania Beach is a tourist
destination and this will put us on the map.
Ron Dooley, representing the Chamber of Commerce and Key College, noted he needed
approval for the college when he came to the City. He needed to assure that they would provide
parking for the school. Mr. Dooley expects that Boyd Gaming will address the interests and
concerns of the community. He hopes the Commission will vote in favor of the project.
Minutes of Regular Meeting 9
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Linda Schwartz, 341 NE 3`d Avenue, noted she did not vote for gaming. She commented that
homeless people live at Frost Park and it is not a Boyd Gaming issue, it is the City's and they
should address it. Mrs. Schwartz was against the project.
John Schwartz, 341 NE 3`d Avenue, commented traffic on AlA would like to stay on AlA
without going through Dania Beach Boulevard. He will have to drive an extra half mile because
Boyd Gaming wants to have a parking lot for their employees. Mr. Schwartz was concerned
with what the City will do with the major traffic congestion on Dania Beach Boulevard. He
noted the City will lose a bypass to the ocean.
Chris Aritt, 610 NE 3`d Street, representing the NE Dania Beach Property Owners Association,
noted that they presented a Wish List to the City and Boyd Gaming. He had additional questions
tonight about the note on the Plat"not to develop the Tomato Patch", the Library parking and the
noise from the central heating/air conditioning center. Mr. Aritt indicated that the Association
does not want to see access to the facility from the back.
Janet Louise Komocsin, 514 NE 3`d Street, commented on pedophiles. She was concerned about
children in the area who walk on 2"d Street to go to the park. She questioned if deliveries could
be done on the south side of the building because of the noise of the delivery trucks.
Beulah Lair, 1433 NW 8`h Street, Melaleuca Gardens, asked what they are doing with the
Church.
Charles D. Murphy, representing Men United for Positive Action and the Little League Football
kids, was concerned with gambling and the effect it will have on children. Mr. Murphy asked
what community involvement Boyd Gaming had to discourage children from gambling. He is
for the Casino if they provide jobs and internships for children.
Faye Bartelmes, 214 SW 2"d Terrace, supported the project. She also questioned how people
would get to the Church, since nobody has mentioned it.
Paolo Di Francis, commented he is a businessman at 242 E. Dania Beach Boulevard. He
supports the project.
Rose Lizana, SE Dania Beach, commented this sleepy little town will grow, and thanked Steve
Snyder for bringing Boyd Gaming to the community.
NJ Terrace, 105 NW ls` Avenue, was in favor of the Casino and thought it would be good for
Dania Beach. She questioned if Boyd Gaming could purchase additional land to make sure it is
not developed, in order to preserve the trees and animals.
Seeing as there was no one else to speak in favor or opposition, Mayor Anton closed the Public
Hearings.
Commissioner Castro commented the City is doing a Master Plan for a new Library which would
be located closer to City Hall. She noted this was a very difficult plan to accommodate and
Minutes of Regular Meeting 10
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
thought Boyd Gaming presented a good project, based on the feedback received from the
neighborhood. Commissioner Castro indicated she understood most of the residents' concerns
and asked if they would consider a Quit Claim Deed to keep a five-story parking garage and
make sure no changes would be made in the future. She also asked if Boyd Gaming would
consider giving the City the first right of refusal for the Tomato Patch, if they ever decide to sell
the property.
Don Hall responded a deed restriction is difficult for a public company and felt this would not
serve any good purpose. It might solve concerns today, but it forecloses the ability for changes
in the future. He indicated they would need to discuss the issue of the first right of refusal to the
City regarding the Tomato Patch property.
Blake Cumbers clarified that he is not aware of any air conditioner that does not make noise,
however, they will do their best to deaden the sound. He described the perimeter landscaping
and noted there will not be any vehicular or pedestrian access. Mr. Cumbers confirmed that they
can control the hours of delivery on their facility. He indicated that although they do not assume
security control for any property other then their own, they work closely with law enforcement
and Fire/EMS services, and offer their support if needed.
Commissioner Flury was concerned with the remainder of the Tomato Patch. She questioned if a
restriction could be placed that requires a super majority vote to change the zoning.
Commissioner Flury was doubtful that the City would ever be able to afford to purchase the
Tomato Patch. She would like a portion of the property to be dedicated as a park.
Blake Cumbers noted the City Streets to the east and west on NE 2"d Street drain down Fronton
Boulevard into a swale on NE 2"d Street. He indicated that this design is no longer acceptable by
the County and they will not allow this property to be developed unless it is changed. Mr.
Cumbers commented that a portion of the land would probably be used for mitigation of the
drainage of the City streets and Jai Alai property, but that is yet to be determined.
Commissioner Bertino talked about the drainage situation and mentioned the retention basins
next to the Publix property on Dania Beach Boulevard. He commented on the issues addressed
in the Developer's Agreement between the City and Aragon. He confirmed with City Attorney
Ansbro that the Agreement cannot be changed unless it is approved by three votes of the
Commission. He thought this was an excellent plan that meets all of the requirements.
Vice-Mayor Jones said this is a good opportunity for our City to become a destination. He
would like to know if Boyd Gaming will provide counseling for our children. Vice-Mayor Jones
questioned how the development will impact the Church.
Blake Cumbers noted the age control at the facilities and the issue of the two percent of people
with addiction problems that was discussed at length in Tallahassee. He commented he is not
aware of what arrangements the state will make, but certainly some programs will be developed
as required by law. Mr. Cumbers also indicated that there will be employment opportunities for
young people in the hospitality industry in the City.
Minutes of Regular Meeting 11
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Commissioner Castro stated for the record that the County will be receiving revenue from the
gaming industry to help with addiction issues.
Mayor Anton asked Deputy Fire Chief Cassano about the public safety issues.
Deputy Fire Chief Cassano commented they generally do not use NE 2nd Street for access in that
area. He noted that their pivotal issue was access gates. He did not have any issues with the
proposed development.
BSO Chief Peterson mirrored the comments of Deputy Fire Chief Cassano and noted the
requests being discussed tonight will not negatively impact their ability to serve the citizens of
Dania Beach.
Mayor Anton asked Mr. Cumbers about the entrance to the Danians.
Blake Cumbers clarified he is committed to installing a gate as requested by the Danians. He
confirmed for Mayor Anton that they do not have any plans for outside entertainment.
Mayor Anton commented he attended several community meetings with Boyd Gaming
representatives and he believes they will keep their word and abide to their promises. He further
noted that the development will not block the Church of the Resurrection. Mayor Anton
indicated he will not vote to change the RS 8000 zoning of the Tomato Patch. He stated that he
supports the project.
Attorney Hall responded for Commission Castro that in order to restrict the development of the
parking structure, it would be necessary to adopt an Addendum to the Developer's Agreement.
He suggested working with City Attorney Ansbro to prepare an Amendment for Commission
approval with the suggested language. Attorney Hall also advised that in regard to the first right
of refusal referred to by Commission Castro, he spoke with Mr. Cumbers who indicated he did
not have the authority to make a decision this evening.
Commissioner Castro motioned to adopt Ordinance #2007-009, on second reading, subject
to the amendment to the Developer's Agreement; seconded by Commissioner Bertino. The
motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
9.2 RESOLUTION #2007-081
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE VACATION REQUEST
(VC-17-07) SUBMITTED BY HEIDI DAVIS KNAPIK, WITH GUNSTER, YOAKLEY & STEWART, PA,
REPRESENTING PROPERTY OWNER, THE ARAGON GROUP, INC., TO VACATE A PORTION OF NE 2 NI
STREET BETWEEN FRONTON BOULEVARD AND (UNIMPROVED) NE 4T" COURT IN THE CITY OF
Minutes of Regular Meeting 12
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO
THIS RESOLUTION;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Castro motioned to approve Resolution #2007-081, subject to the
amendment to the Developer's Agreement; seconded by Commissioner Bertino. The
motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
9.3 RESOLUTION 42007-090
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY
OFFICIALS TO CONVEY TO THE ARAGON GROUP, INC., PORTIONS OF NE 2No STREET, FRONTON
BOULEVARD AND (UNIMPROVED)NE 4T" COURT, IN THE CITY OF DANIA BEACH, AND LEGALLY
DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS RESOLUTION;
AUTHORIZING SUCH OFFICIALS TO EXECUTE A QUIT CLAIM DEED, A COPY OF WHICH IS
ATTACHED AS EXHIBIT `B"; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
Commissioner Castro motioned to approve Resolution #2007-090, subject to the
amendment to the Developer's Agreement; seconded by Commissioner Bertino. The
motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
9.4 RESOLUTION #2007-089
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, ACCEPTING A TEMPORARY ROAD AND
UTILITY EASEMENT FROM THE ARAGON GROUP, INC., A FLORIDA CORPORATION, IN
CONNECTION WITH THE CONSTRUCTION OF THE DANIA JAI ALAI REDEVELOPMENT PROJECT
LOCATED AT 301 EAST DANIA BEACH BOULEVARD; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Castro motioned to approve Resolution #2007-089, subject to the
amendment to the Developer's Agreement; seconded by Commissioner Bertino. The
motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
Commissioner Flury asked City Attorney Ansbro to bring a resolution forward at a future
meeting, which would require a super majority vote of the Commission in order to change the
zoning(RS 8000) of the remainder of the Tomato Patch.
Minutes of Regular Meeting 13
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
9.5 RESOLUTION#2007-082
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE DELEGATION
REQUEST SUBMITTED BY RENEE M. MILLER OF MILLER LEGG AND ASSOCIATES ON BEHALF OF
THE PROPERTY OWNER,MARINA MILE PARK OF COMMERCE, LLC,TO CHANGE THE LOCATION OF
THE 100 FOOT ACCESS OPENING ON THE PLAT KNOWN AS THE "DJP AIRPORT WEST" PLAT,
GENERALLY LOCATED AT THE WEST SIDE OF SW 26T" TERRACE, BETWEEN SW 32ND STREET AND
SW 33RD STREET;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2007-082.
Corinne Lajoie, AICP, Principal City Planner, advised this was a Delegation Request to amend a
previously approved plat. She explained the location of the property and noted the applicant is
now requesting to change the location of the 100 foot access opening on SW 30w Avenue. The
new access point would be located approximately 110 feet north of the previous one. Ms. Lajoie
confirmed staff had no objection to the proposed change.
Mayor Anton opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, he closed the Public Hearing.
Commissioner Castro motioned to approve Resolution #2007-082; seconded by
Commissioner Flury. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
10. Commission Comments
10.1 Commissioner Bertino
Commissioner Bertino commented he received a few phone calls stating there might be
undocumented aliens working at City Hall. He will work with City Attorney Ansbro to insure
that the proper verbiage regarding hiring of personnel appears in all our contracts.
10.2 Commissioner Castro
Commissioner Castro advised there will be a community meeting of the Broward County School
Board tomorrow morning at the Broward Center for the Performing Arts. The meeting is to
consider naming the Interim Superintendent as Frank Till's replacement and the School Board is
inviting people to attend and requesting their input.
Commissioner Castro spoke on behalf of Carl Ayotte, a resident of Ocean Waterways Mobile
Home Park who wanted to speak about the Reign Down South Florida Festival held at Boomers
on April 27-29, 2007. She commented that both the Ocean Waterways and Melaleuca Gardens
neighborhoods were affected by the noise from this event. Commissioner Castro would like staff
Minutes of Regular Meeting 14
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
to look into more specific details, such as the location of the stage, the direction of the speakers,
etc.,when approving future events of this nature. She thanked BSO for their prompt response.
Commissioner Castro commented people are concerned about the treatment they are receiving
from the current Pier Restaurant owners. She indicated they need to understand that the Pier is a
public place for everyone's use, and the property of the City of Dania Beach.
10.3 Commissioner Flury
Commissioner Flury had no comments.
10.4 Vice-Mayor Jones
Vice-Mayor Jones commended Dania Beach Heights Civic Association for securing a Broward
Beautiful Grant.
Vice-Mayor Jones advised that today the Memorial Healthcare System received a very
prestigious community service award in Washington, D.C., at the American Health Society
meeting that he is attending.
Vice-Mayor Jones commended BSO Chief Peterson for taking the necessary action at P.J. Meli
Park. He would like staff to move forward with the recommendations made at the April 24,
2007, City Commission meeting, to avoid future vandalism issues.
Vice-Mayor Jones would like City Manager Palo to inquire with FAU on the Oceanography
scholarship awards.
10.5 Mayor Anton
Mayor Anton discussed the status of the partial closure of 2°d Avenue at Sheridan Street. He
indicated that for the third time the Florida Department of Transportation asked for a "Letter of
No Objection" from Hollywood, and a traffic study. Mayor Anton noted the City Manager had
contacted FDOT and will comment on this issue.
Mayor Anton congratulated City Manager Pato and Dominic Orlando, Public Services Director,
on the installation of the solar light on NE ls` Court. The neighbors in the area expressed their
appreciation for this accomplishment.
Mayor Anton advised the Melaleuca Gardens Homeowners Association will hold a meeting
tomorrow at 7:00 p.m., in the Commission Chamber at City Hall. He further noted that the
Broward County Commission will meet at the Broward County Convention Center on June 5,
2007, at 6:00 p.m., to discuss the airport expansion proposal. The City will be providing buses
for those wishing to attend. Mayor Anton encouraged people to attend, get involved and voice
their comments.
Minutes of Regular Meeting 15
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Commissioner Castro asked BSO Chief Peterson to place the Police Message Board on Griffin
Road announcing the Airport Expansion meeting on June 50'.
Mayor Anton commented on the noise generated from the Festival at Boomers referred to by
Commissioner Castro. He would like City Attorney Ansbro to work on a policy change that
would address this issue.
11. Discussion and Possible Action
11.1 RESOLUTION #2007-088
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, DIRECTING THE ESTABLISHMENT BY
THE CITY FINANCE DIRECTOR OF A DESIGNATED ACCOUNT IN CONNECTION WITH THE RECEIPT
OF REVENUE TO BE DERIVED FROM THE "DANIA JAI ALAI" PARIMUTUEL OPERATION, TO BE
REDEVELOPED AT THE SITE KNOWN AS "DANIA JAI ALAI", SUBJECT TO CERTAIN CONDITIONS;
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2007-088.
Commissioner Castro motioned to approve Resolution 42007-088, including a minimum
period of five years; seconded by Commissioner Bertino. The motion carried on the
following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
11.2 Sheridan Street Widening—Commissioner Castro
Commissioner Castro advised that the Sheridan Corridor will become a great concern to all of us
due to the new developments in our neighboring cities. She further noted that Director Leeds
found out that this is project #45 out of 50 on the Metropolitan Planning Organization (MPO)
list. Commissioner Castro stated that the cities of Hollywood and Hallandale voted to send us a
letter supporting our request. She asked the Commission to vote on this matter, so we could
submit it to the Metropolitan Planning Organization now, instead of having to wait until 2030.
Laurence Leeds, Community Development Director, clarified for the Commission that the City
Commission passed a resolution about five years ago endorsing a project whose primary concern
was adequate buffering to protect the residential community in the area, regardless of where the
alignment was. He noted it will take a long time before this project is addressed by MPO.
It was the consensus of the Commission to let Commissioner Castro handle this issue through the
Metropolitan Planning Organization.
Minutes of Regular Meeting 16
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
Mayor Anton indicated that if at a later date we need to have City Manager Pato discuss the
matter with the City Manager in Hollywood, we will bring it back to the Commission for
consideration.
11.3 Update on report for moving City Elections to November—Commissioner Castro
City Attorney Ansbro reported we would lose the Primary if we move the Election to November.
He further noted that our Charter would need to be amended by Ordinance, and approved by
referendum in November 2008. City Attorney Ansbro advised that Commissioners Jones and
Anton would lose 4 months of their terms, as well as the officials elected in 2009.
Commissioner Castro questioned if the Commission would like to handle this matter at a
separate Workshop, or if they would prefer to re-create the Charter Review Board.
Commissioner Flury asked City Attorney Ansbro to put his comments in writing and distribute to
the Commission.
It was the consensus of the Commission to add this issue as a discussion item on a future agenda.
11.4 Discussion of possible funding of uniforms for Collins Elementary School Band and
Choir Group in an amount not to exceed $4,000—Vice-Mayor Jones
Mayor Anton advised this item has been withdrawn from the Agenda at the request of Vice-
Mayor Jones.
City Manager Palo advised that the South Florida Water Management District sent confirmation
that they will require the City to cut back on the City's wells. We will have to shut down our
wells and purchase water from Broward County or the City of Hollywood. He indicated that in
order to cover this expense we will need to add a 60% surcharge to our water bills, which
equates to approximately $6 per month. City Manager Palo noted that May 10`h is the deadline
to comply with this requirement.
Dominic Orlando, Public Services Director, advised that we would have to shut down our wells
by next Friday for as long as we have the drought. He indicated that this applies to all cities that
have wells in the eastern part of the County. Director Orlando commented that we might have to
inject chlorine to clean the wells before they are restored.
Commissioner Flury thought we should develop a Press Release and also post the information on
the City's Website, Cable TV, and water bills.
City Manager Palo noted we would bring a proposal to implement the surcharge as soon as
possible.
Patricia Varney, Finance Director, advised we would bring a resolution forward at the next
Regular Commission Meeting.
Minutes of Regular Meeting 17
Dania Beach City Commission
Tuesday,May 8, 2007—7:00 p.m.
City Manager Pato indicated we need to implement the surcharge with the next water billing
cycle. He further advised that the resolution will have to be retroactive. City Manager Pato
noted that we will need to buy water beginning this Friday.
Director Varney noted we will have to purchase one hundred percent of the water we use. The
purchase of the water will be approximately $92,000 per month, in addition to what we currently
pay, so everyone will have to pay the surcharge. She explained that the surcharge is based on
usage, for example, for 5,000 gallons of consumption the cost would be$6.
Commissioner Bertino motioned to consider this matter an emergency and place it on the
Agenda for action; seconded by Commissioner Castro. The motion carried on the
following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
Commissioner Bertino motioned to add the surcharge beginning on the day that we have to
shut down our wells; seconded by Commissioner Castro. The motion carried on the
following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
12. Appointments
Vice-Mayor Jones appointed Linda Sacco to the Airport Advisory Board.
Commissioner Bertino motioned to approve the Board appointment; seconded by
Commissioner Castro. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
13. Administrative Reports
13.1 City Manager
City Manager Pato noted that staff is following up on the issues at P.J. Meli Park based on the
memo from BSO Chief Peterson.
Minutes of Regular Meeting 18
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
City Manager Palo advised that a Grant Status Report has been placed in the Commissioners'
mailboxes,per their request.
City Manager Pato commented that he contacted FDOT regarding the SW 2"d Avenue issue
previously mentioned by Mayor Anton,but they have not returned his call.
City Manager Palo invited the Commission to check out the solar lighting which was installed at
NE I"Court, north of 2"d Street.
13.2 City Attorney
City Attorney Ansbro had no comments.
13.3 City Clerk—Reminders
Tuesday,May 15, 2007—6:00 p.m. Workshop—Auditor Interviews
Thursday, May 17, 2007 - 6:00 p.m. Abatement Hearing
Tuesday, May 22, 2007— 7:00 p.m. Regular City Commission Meeting
14. Adjournment
Mayor Anton adjourned the meeting at 10:54 p.m.
ATTEST: CITY OF DANIA BEACH
LOUISE STILSON, CMC BOB ANTON
CITY CLERK MAYOR-COMMISSIONER
Minutes of Regular Meeting 19
Dania Beach City Commission
Tuesday,May 8,2007—7:00 p.m.
.?,- 7 3
RESOLUTION NO. 2007-091
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, SUPPORTING UNITED STATES SENATE BILL 1115
KNOWN AS THE "ENERGY EFFICIENCY PROMOTION ACT OF 2007" (S.
1115); URGING MEMBERS OF THE FLORIDA CONGRESSIONAL
DELEGATION TO SUPPORT S. 1115; DIRECTING THE CITY CLERK TO
PROVIDE A CERTIFIED COPY OF THIS RESOLUTION TO MEMBERS OF
THE U.S. SENATE COMMITTEE ON ENERGY AND NATURAL
RESOURCES, AND ALL OTHER INTERESTED PARTIES; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 16, 2007, United States Senator Jeff Bingaman (NM) introduced
the"Energy Efficiency Promotion Act of 2007" (S.1115); and
WHEREAS, this bill aims to improve efficiency in vehicles, buildings, consumer
appliances and industrial equipment; and
WHEREAS,this bill has enjoyed bi-partisan support and sponsorship in the Senate; and
WHEREAS,this bill builds on the foundation of the Energy Policy Act of 2005; and
WHEREAS, this bill is in keeping with the United States Conference of Mayors' 10-Point
Plan; and
WHEREAS, the City Commission of the City of Dania Beach, Florida, is dedicated to
contributing to a cleaner, more sustainable, and more energy-secure future; and
WHEREAS, the City Commission of the City of Dania Beach, Florida, deems it to be in
the best interest of the citizens and residents of the City of Dania Beach, the State of Florida, and
the United States to pursue environmentally-driven, earth-conscious initiatives;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as being
true and correct and they are specically made a part of this Resolution.
Section 2. That the City Commission of the City of Dania Beach, Florida, supports the
"Energy Efficiency Promotion Act of 2007" (S.1115) and urges members of the U.S. Senate
Committee on Energy and Natural Resources, the mayor of each municipality in Broward County,
the Broward League of Cities, and the Florida League of Cities to support S.1115.
Section 3. That the City Clerk is directed to provide a certified copy of this Resolution
to the members of the Florida Congressional delegation, the U.S. Senate Committee on Energy
and Natural Resources, and all other interested parties.
Section 4. That all resolutions or parts of resolutions in conflict with this resolution are
repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective immediately upon its passage and
adoption.
PASSED AND ADOPTED on 2007.
BOB ANTON
MAYOR-COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION #2007-091
CITY OF DANIA BEACH Agenda Item # / • 1'
Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑X Adopt Ordinance(1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid/RFP ❑ Presentation ❑ Continued from:
r ® 9 '9 FrW C4 W 5294F99 S 9 C ! E
.:o ROHN
Adopt resolution extending term of lease with the City of Hollywood for use of Fire Station premises at 2741 Stirling Road.
7 � 55 9 +LW'tr 3'{r `x w,F M.L. ..9 dP
,h,65 $� 9 l �, _ Fl _,9e3:n
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... . : W .
Extension will cover housing of Station 93 units until construction of new station 93 is completed and ready for
occupancy.
r:i,: IFS: v 4 5 6-F. r.
Assures continuing coverage of areas in Station 93 response zones and continuing successful mutual aid responses with
mutual aid partners.
4
@off f 3 E g�wC za i i {
Dept: 2201 Fire Rescue Acct#: 001-2201-522.44-30 Amt:
Fund: General: ❑X water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
A .. ____ Y a 6N1.'�"Fn� ',},���jj,,,,3! r fSE)
razwg�s anrm9xr rrrv���,s ;, ;�C� RMN
n7}�€�N p� ; i,;i{r ,i w,t'ra 'i �.aar+rl3l� .,.).v9 '.;.`,a�
Lease of bays at Hollywood Station 74 has allowed our Station 93 units housing at a full service fire facility as opposed to
a converted triplex as was the case prior to the completion of the new Hollywood Station 74 located on Stirling Road.
This location has been advantageous to the citizens of Dania Beach and our mutual aid partners for closest unit
response. Since the estimated completion date for our new public safety facility is August of 2008, extension of our
lease is necessary to assure secure housing for our EMS units and continued coverage for the citizens of Dania Beach.
While the extension is for a five year term, the City will be able to terminate the extension by providing 180 days'
advance written notice.
m:
®E i " r a r {ni ;r "ahzri L o urra rrl
k' ril 1Ii iez-
The current lease with Hollywood allows for a CPI adjustment for the months of May through September. The first annual
payment due under the extension is$87,769.86 which amounts to a monthly payment of$7,314.16; our current budget
allows for adjusted May through September monthly payments in the amount of$7,445.00 so there will be no fiscal
impact.
k �i'' iIli
HUR
Resolution approving extension of lease agreement between the City of Dania Beach and the City of Hollywood dated
October 1, 2001
Copy of executed original lease agreement(attached as exhibit to resolutions)
Copy of letter dated March 2, 2007 over signature of Colin Donnelly, Assistant City Manager, requesting extension
Resolution No. R-2007-146 passed by City of Hollywood on May 2, 2007, approving lease extension
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
rkeIE$ Irt�" rl.i�r !� it I. P�k4 CRU�� i.`-'.lh, ''°fix .p�yk� i"..Eki�S�L�` dit
,..., y, ....v, `., , ... , ...
Submitted by
Christy Lee Blocker Date 05/10/07
Department Director
Michael Cassano Date 05/11/07
Assistant City Manager
Colin Donnelly Date 05/11/07
HR Director
Date
Finance Director
Patricia Varney Date 05/11/07
City Attomey
Thomas J. Ansbro Date 05/11/07
City Manager
Colin Donnelly Date 05/11/07
I m y r u F m �,.,,r
lklr �if{� SyC�Fi�. I:L E�k I j R�,rL 5 i� ,4ypp, as C i.,f(i { ,iI'IDPak..
.. ... , .. n.c : ...,n,n... {, ....., a .,
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
RESOLUTION NO. 2007-092
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
APPROVING AN EXTENSION OF THE LEASE AGREEMENT EXISTING
BETWEEN THE CITY OF DANIA BEACH ("LESSEE") AND THE CITY OF
HOLLYWOOD ("LESSOR") FOR USE OF PREMISES AT HOLLYWOOD'S
FIRE STATION LOCATED AT 2741 STIRLING ROAD, HOLLYWOOD,
FLORIDA; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA:
Section 1. That the lease agreement dated October 10, 2001, existing between the
City of Dania Beach and the City of Hollywood for use by the City of Hollywood's Fire Station
located at 2741 Stirling Road, Hollywood, a copy of which is attached as Exhibit "A", is
extended for a period of five (5) years commencing retroactive to May 1, 2007, with a payment
of$87,769.86 for the first twelve (12)months of the extension, to be paid monthly.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect retroactive to May 1,
2007.
PASSED AND ADOPTED on 2007.
BOB ANTON
MAYOR-COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS
BY:
THOMAS J. ANSBRO, CITY ATTORNEY
LEASE
THIS LEASE is dated the /O tt' day of__-- - 47 _ 1001, by and between
the City of Hollywood. Florida ("Lessor"). 2E00 HollyNNood Boulevard.. Hollytivood. Florida 33KO, and
the City of Dania Beach, Florida ("Lessee"), 100 West Dania Beach Boulevard, Dania Beach, Florida
33004.
WIThESSETH.
Lessor, for and in consideration of the rents hereinafter reserved, and the terms, conditions,
covenants and provisions on the part of Lessee, leases to Lessee, and Lessee hereby takes and hires from
Lesser, subject to the terms and conditions contained in this lease, the property located at 2741 Stirling
Road, Ifollyavood,Florida(the "premises').
1. TERM AND-TERNE NATION - The term of this lease shall be five 13) years, commencing
30 days after the date Lessor initially occupies the new fire station being constructed on the Premises.
Lessor shalt give written notice to Lessee not later than the date Lessor initially occupies the new fire
station. The parties will have the mutual option to extend the term for an additional the (5) year term,
on the terms and conditions set forth herein, by giving written notice to each other at least ninety (90)
days' prior to the end of the initial term.
Lessor agrees to discuss the acquisition by Lessee of an equity interest in the Premise; for
payments made by Lessee during any extension of this lease beyond the initial five(5)year term. Lessee
shall request discussion of this issue by giving .vritten notice to Lessor at least one hundred eighty (ISO)
days prior to the end of the initial five(_')year terns.
its+- t h fr non 'bra io �0
...cr party ntaY' ertttitl.ttti �12f5 1L�Se. '� �i t'l.n e, "tit I`.',54 iiYn .5. i•= n "[� �d ct�.Eit�r 4,i -,i1
v ritLLn notice,
RENT— For the t rO r,vo ('2 ours of the nemi of hi s lease. t"iee _ha'i MP, re 1_ r Wirt.,a1
ens t'rr the Premises in the a;ncesnt 0f S_ enty-I,ignt ;?:<;u.and 71Yvo I tundred yixr. v,:A-rs
($78,260.00), payable in equal monthly installiocrts. "I lie first payment Weill be due on the first day of
the terns of this lease.
For each of the remaining years of the term of this lease, the rent will be increased annually by
the lesser of five percent(5%) or a percentage equal to thy: increase. ifiny, in the Consumer Price Index
("CH"). The CPI shall be calculated using the CPI for Ail Urban Consumers, %fiami-Fort-Lauderdale
Area, All items index. The calculation for the third )ear of this lease will be based on the CPI for the
calendar month three (3) months prior to the commencement of the second year of this lease and the CPI
for the calendar month three (3) months prior to the commencement of the third year of this lease. The
calculation for each subsequent year of this lease, including each )ear of the renewal term if exercised,
will be similarly based on the CPI for the calendar month three(3) months prior to the commencement of
the previous year of this lease and the CPI for the calendar month three (3) months prior to the
commencement of the year of this lease for which the rent is being calculated. it,, no event will the rent
be reduced.
If the rent is increased by five percent (5%) for two consecutive ;years, Lessor will have the right
to renegotiate the provisions of this lease relating to the adjustment of rent. Lessor shall exercise this
right by giving written notice to Lessor at least one hundred eighty (180) days prior to the end of a
second consecutive year for which rent increases by five(5%).
3. USE OF P tENITSES -- Lessee's use of the Premises shall include six (6) firefighters, one
engine and one rescue company. Lessee's firefighters and vehicles shall occupy jointly with Lessor's
firefighters and vehicles those portions of the Premises designated fur occupancy by firefighters and
vehicles. In addition, Lessor shall allow Lessee to eark one (1) rc.er~'e appmatns in O,e portion of the
4. TO IH9 At any,time, Lessor or Lessor's agents shall have tlio
right#to ta# suelt t epairs ofthe Fretnrszs as L essar,in its sox discretion,shall deer»appropriate: In the
event of ctnerLreucy,#ass sr shall have the absolute right to tale any action which it deerns appropriate
toptxl ttite;f*rertltis".
G IiI IIl€ A' D F7ItE t4 If- ieither this lease nor the interest of Lessee in this
feat 3ltall tie s�tYtl attcritgagart'encumbered„asssgaed of otherwiso rranArred,without site prior wrstteri
cotzsen€of Lehr,wbieh consent will trot fie unreasonably withheld.
In the-eyerrt site Fremis are feodered until for oseupauey by casualty,Lessor
shalt not be rs quired.to repair or'rebuild the Premises; if Lesson decides not to repair or rebuild the
l'resrises this lease sk hl be tertzriitated coinfnettcing on the data of the casualty, If lesser decides to
repair;br rebuild the- Promises, Lessee will not be responsible for payment of rent for the period
commencing arCthe date of the casualty and ending on the date the Premises are once again fit for
occupancy,:xttd tt will be,prorated for any partial months of occupancy resulting from the casualty.
7, DEF�ftLTS'-
a,. . of-site folloruing events'slsaFl lie ate"Everts of Default"by Lessee herauader.
I. .Lessees'failure to observe or perform one or more of the terns, conditions
covcrtartts yr agreements of this lease and the continuance of such failure for a period of 30 days after
written notice by Lessor specifying such failure(unless such failure invoives work to be performed, acts
to be bone, or conditions to be removed, as she case may be, which cannot, with dire diligence, be
completed within such 340-day period,in which case no d-fault shall be deemed to exist so tong as Lessee
S1161111 have cottimetteed curing the same within such 30-day period and shall diligently and continuously
prosecaw the same to completion).
li. Lessees vacating or abandoning,the Premises:
r;. S
iii. The transfer. assignment or sublease of this lease it) any person or party, et rept
in it inanner herein permitted.
b. Upon an Event of Default. Lessor shall have the followhig options:
i. Lessor may treat tite lease as terminated whereupon the right of Lessee to the
possession ofthe Premises shall immediately terminate.
ii. Lessor may terminate Lessee's right of possession, without the termination of
this lease, in which event Lessor shall have the right to relet the Premises as the agent for Lessee and to
hold the Lessee liable for any deficiency between ttte amount of rent realized from such reletting, less
any and all expenses incurred by Lessor in connection with such reletting, including but not limited to
renovation and repair expenses, and the amount which would have been payable by Lessee under the
terms of this lease.
c. On the termination of the right of possession of Lessee, whether this lease he terminated
or not,Lessee shall surrender possession of the Premises immediately.
Notwithstanding any of the foregoing, art Event of Default shall not terminate this lease, unless
Lessor so elects in writing, nor shall it release Lessee from any liability for the performance or
fulfillment of any term or condition provided herein.
8. 1P DKIVINIFICATTON — To the extent permitted by law, Lessee shall indemnify,
hold harmless and defend the City, its officers, agents and employees against any loss, damage or
expense (including all costs and reasonable attorneys' fees) suffered by City from (a) any claim,
demand, judgment, decree, or cause of action of any kind or nature arising out of any error,
omission. or negligent act of Lessee, its agents or employ es in connection with this lease (Ill any
breach of this lease, (c) ariy Inaccuracy in or breach of any of the represcritatiens .warranties or
covenants made by the Lessee herein. (d) any claims suits_ actions dantages or causes of action
t
arising during the term of this lease for any personal iniury, loss of life or damage to property
sustained by reason or as a result of performance of this lease by Lessee, its agents or employees,
and (e) any claims, suits, actions, damages or causes of action for any personal injury, loss of life
or damage to property sustained by reason or as a result of the presence of Lessee, its agents or
employees on the Premises. These provisions shall survive the expiration or earlier termination
of this lease.
To the extent permitted by law, Lessee shalt indemnify and save harmless lessor from
suits, actions, damages, liability and expense in connection with loss of life, bodily or personal
injury or property damage arising from or out of any occurrence in, upon, at or from the Premises
or the occupancy or use by Lessee of the Premises or any part thereof, or occasioned wholly or in
part by any act or omission of Lessee; its agents or employees. Lessee shall store its property in
and shall occupy the Premises at its own risk, and Lessee releases Lessor, to the extent permitted
by law, from all claims of every kind resulting in toss of life, personal or bodily injury or
property damage. Lessor shall not be responsible or liable at any time for any loss or damage to
Lessee's equipment or other personal property.
To the extent permitted by law, Lessor shall indemnify and sage harmless Lessee from
suits, actions, damages, liability and expense in connection with loss of life, bodily or personal
injury or property damage arising from or out of any occurrence in, upon.. at or from the Premises
occasioned wholly or in part by the negligence of Lessor or its employees.
5
Nothing in this tease shall be construed to affect in any way either party`s sovereign.
immunity and rsgl ts.privileges. and immunities as set forth in Florida Statutes§768.2-.
E4. ivOTWE9-Alf notices to be made to lessor under the terms of this lease shall be delivered
or mailed to Lesser at the address-set forth attire beginning of this lease. All notices to be sent to Lessee
under the term of,this lease,and legal;notices which might be delivered to Lessee shall be delivered or
mailed to Lessee at theaddress set forth at the beginning of this lease.
Everytr06M approval,consent or other communication authorized or required by this lease shall
not be effective unless same shall be in writing and delivered or tnaited, postage prepaid. by United
States mail,directed to the other patty at its address hereinabow first mentioned, or such other address as
either party may designate by notice given from time to time.
11. WAIVER-Failure of Lessor or Lessee to complain of any act or omission on the part of the
other patty, no matter how,long the same may continue, shall not be deemed to be a waiver by said party
of any of its rights hereunder. No waiver by Lessor or Lessee at any time, express or implied, of any
breach.of any provision of this lease shall be deemed a waiver, of a breath of any other provision of this
lease or consent to any subsequent breach of the same or arty other provision.
12. EgRCE '1fAJEUIiE -In the event that Lessor or Lessee shall be delayed, hindered in or
prevented from the performance of any act required hereunder by reason of strike, lockout, labor trouble,
inability to procure materials, failure of power, restrictive governmental law or regulation, riot,
insurrection; the ac4 failure to act or default of the other party, war or other reason beyond its control;
then performance of such act shall be excused for the period of the delay and the period for the
performance of any such act shall be extended for a period equivalent_to the period of such delay,
13 PARTIAL 1,NVALID17'Y - If any term, co:enart, condition or prep ision of his let+e ar t1he
application thereof to any person or circumstance shall, at any rime or to €ny sXtent, ixa M slid or
6
unenforceabie, the remainder of this lease. or the application of such tern or proatsion to persons or
c-ircanistances other than those :is to :which it is held tnvaid or unenforceable, shall not be affected
herchy. and each term. covenant,Condition and provision of tins (case shall be �and mid be enforced to
the fullest extent permitted by law.
14 INTERPRETATION - A'hene%cr herein the singular number is used, the saute .hall
include the plural. and the masculine gender shall include the feminine and neuter gender,and vice versa,
as the context shall require. The scetion headings used herein are for reference and convenience only
and shall not enter into the interpretation hereof. This lease may be executed in several counterparts,
each ot'which shall be an original, but all of which shall con-stitute one and the same instrument.
15. ENTIRE AGRECM.E!lT — This lease sets forth the entire agreement between the parties
regarding the subject matter hereof. No oral statement or prior written material shall have any farce or
effect. This agreement shall not be modified or canceled except in vvriting subscribed by all parties.
16. PARTIES - Except as herein otherwise expressly provided. the covenants, conditions and
agreements contained in this lease shall bind and inure to the benefit of Lessor and Lessee and their
respective successors and assigns.
17. RADON GAS - Radon is a naturally occurring radioactive gas that, when it has
accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to
it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in
Florida. ,\dditional information regarding radon and radon testing may be obtained from your county
health department,
IN WITNESS '�,1IERECT, the parties hereto race caused the due cxecuti_n atreof the dav- and
l
tiG�r c By:i .�
Patricia A,Cerny,CMr-bkkE Mara Gwitdianti.N.1avor
City Clerk '
A proved as to,form and legality
for,the use and Teltaitce of tyre
city 4llol ywtled,ko'rida,only:
Daniel L.Abbott.City Attorney
LEASE AT214l. S-TRUNG ROAD. HOLLYWOOD, FLORIDA
STATE OF FLORIDA)
Ct3t; NTY CIF BROWARD)
aregtting marutnet was acknowledged before me this ay of
ZOOt,b and y, .;,.7cZ as Mayor and City Clerk of
the City o -Hollrwoo4L Flor' a.
�*i#lEr6Wft
'w fccodw
rr xrw , ',rtl
eirex�,.aerrr�t Print: /,9 �',` ,�• �&.�/
Notary Public—State of Florida.
Personally M,iown /OR Produced identification _
Type of rdentification Produced��
LESSEE:
City of Dania Beach. Florida
By:
Charlene Johnson, CSC Pat Flur}, Nlayor
City Clerk -j
Approved as to form and legality
/7 By:
L Ja);6n Nunernaker, Acting City Manager
I PIC'
Print: I
I z
T
STATE OF FLORIDA)
COUNTY OF BROWARD)
The,-foregoing instrument was ackno%vledged before me this day of
2001, b
.11ij 11' _ and as Nlayor and City Clerk o
the City of Dania Beach. Florida:'
j_inda G. Fry'p (��#a 767980
, p&.
S,; �At)G,16,2002 Print: .—,'
T,uWOMCM=U-NC 'Notary Public State'of Florida
Personally Known ✓ OR Produced Identification
Type of Identification Produced
1� FLORIDA
Office of the Assistant City Manager
100 Vilest Dania Beach Blvd.
Dania Beach. Florida 33004
Phone: (954) 924-3613
Fax: (954)921.2604
March 2, 2007
City of Hollywood, Florida
2600 Hollywood Boulevard
Hollywood, Florda 33020
Re: Renewal of Lease—Station 93
Gentlemen_
Pursuant to Lease dated October 10. 2001, by and between the City of Hollywood, Florida ('tessor'A and
the City of Dania Beach. Florida ("Lessee'), Paragraph 1, TERM AND TERM1NATION please consider
this letter as notification that the City of Dania Beach washes to request a five year extension effective May
t,2007.
It is anticipated that the city will not need the full five year extension due to the pending corstntction of
Dania Beach Fire-Rescue Station 93,
It will be appreciated if you will please contact the urdemgned upon receipt of this getter.
Very
t,��jq�.1
Assistant City Manager
CD rib
cc Ivan Pafo, City Manager
ktichaed Cassano. Deputy Fire Chiaf
?at--aa Varney, Finance Erector
7n,w .as Anstiro. C;N Attorney
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF HOLLYWOOD, FLORIDA,
AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO RENEW THE ATTACHED LEASE
BETWEEN THE CITY OF DANIA BEACH AND THE
CITY OF HOLLYWOOD FOR THE SHARING OF
THE CITY'S FIRE RESCUE FACILITY LOCATED AT
2741 STIRLING ROAD.
WHEREAS, Resolution R-2001-323 authorized the execution of a five
year lease between the City of Hollywood and the City of Dania Beach for space
within the City's fire rescue facility located at 2741 Stirling Road; and
WHEREAS, the City of Dania Beach has indicated their desire to renew
the lease for an additional five year term effective May 1, 2007; and
WHEREAS, the City Commission of the City of Hollywood deems it in the
best interest of the residents of the City to renew the lease of space in the City's
fire rescue facility located at 2741 Stirling Road to the City of Dania Beach; and
WHEREAS, the sharing of this fire rescue facility has enhanced the
delivery of fire rescue services in the most operationally effective and financially
responsible manner; and
WHEREAS, the sharing of this fire rescue facility has expanded upon the
cooperative service delivery philosophy of the Automatic Aid Agreement between
the Cities of Dania Beach and Hollywood; and
WHEREAS, creative solutions have been developed to appropriately and
effectively deliver emergency services within our complex municipal boundaries;
and
WHEREAS, the revenues generated by the lease may be utilized to offset
operating expenditures otherwise funded through the General Fund; and
WHEREAS, the lease renewal amount will be $87,769.86 annually for the
twelve months beginning with May 1, 2007, after which, it shall be adjusted in
accordance with the agreement;
i
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF HOLLYWOOD, FLORIDA:
Section 1: That it hereby approves and authorizes the appropriate City
Officials to renew the attached Lease of space in the City of Hollywood's Fire
Rescue Facility located at 2741 Stirling Road to the City of Dania Beach.
Section : That the Fire Chief and the Director of Financial Services are
hereby directed to deposit revenues generated by this Lease into a General Fund
Revenue Account.
Sec 'on : That this resolution shall be in full force and effect
immediately upon its passage and adoption.
PASSED AND ADOPTED this_c _ day of 2007.
MARA GIULIANTI, MAYOR
A ST:
PATRICIA A. CERNY, MMC
CITY GLERk
APPROVED AS TO FORM AND LEGALITY
for the use and reliance of the
City of Hol ywood, FI ' only.
D tEL L. ABBOTT, CITY ATTORNEY
2
® CITY OF DANIA BEACH Agenda Item # -7. tar
Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid /RFP ❑ Presentation ❑ Continued from:
�d a 'rift ,��'y��
tld_�wee 7 619K ' �i i{, r ,. i....a..U.,�e_v Ee....... . ... .....m . '
Approve a three year extension with Sunguard Mailing Service for the mailing of the water and sewer billings.
!� .���',."'... ������
Agreement expires June 2007
Comply with City's purchasing requirements
.. i Ff4SB
ts�. v { ...i�� ..Spflh v. ��..�.'. v "- .l
i
Dept: 1702 Finance Water Accounting Acct#: Amt:
Fund: General: ❑ Water: ❑X Sewer: ❑X Stormwater: ❑ Grants: ❑ Capital: ❑
G$-atssys®5RuiA5 P e 5
c �i hE 1'rv' �n t, ._� v��Ii v 4 h4
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Sunguard Mailing Service has been performing the mailing service which includes printing of invoices, preparing for
mailing to delivery to the post office for mailing. The cost is approximately $700 per month for 4600 accounts, and the
cost is allocated between the water fund and the sewer fund. This is sole source provider and the City has utilized such
service since the implementation of the H.T.E. utility software. Staff is requesting approval of an amendment to extend
the service for another three years. The cost of the service remains the same as 2004. In addition the City is required to
reimburse Sunguard Mailing Service for any postage expense.
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Resolution
Amended Agreement
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
maw
OWN"-
°:tN�@gSq� R
Submitted by
Patricia Varney Date 05/14/07
Department Director
Patricia Varney Date 05/14/07
Assistant City Manager
Date
HR Director
Date
Finance Director
Patricia Varney Date 05/14/07
City Attorney
Thomas J. Ansbro Date 05/15/07
City Manager
Colin Donnelly Date 05/15/07
a - @ 'i r 's' imhu ��+`r�a� E skr 2E e t�t �Io` kai t i tt to vt
.^ :E< � t ,e
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
RESOLUTION NO. 2007-094
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE PROPER CITY OFFICIALS TO AMEND THE
AGREEMENT WITH SUNGARD MAILING SERVICES FOR AN
ADDITIONAL THREE YEAR EXTENSION FOR SERVICES TO BE
PROVIDED FOR PRINTING AND MAILING OF WATER AND SEWER
BILLINGS, WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0),provides that during unusual conditions or emergencies, the City Commission may,
by resolution, authorize the purchase by the City Manager of designated supplies, services,
equipment and materials in amounts in excess of fifteen thousand dollars ($15,000.00) without
competitive bidding and without advertisement for bids;
WHEREAS, the City Commission approved on June 2004, an initial contract of 2 years
plus an automatic renewal of one year which will expire in June, 2007;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to amend the original Agreement
with SunGard Mailing Services to acquire the services as specified for an additional three (3)
years, as outlined in the attached Exhibit"A".
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to such Agreement as are deemed necessary and proper for the best interests of the City.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on 12007
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2007-094
SunGard EXP
AMENDMENT
NUMBER ONE (1)TO THE PRINT AND MAIL SERVICES AGREEMENT
BETWEEN SUNGARD EXP- MAILING (formerly SunGard Mailing Services)
AND the CITY OF DANIA BEACH.
This Amendment number one (1) is entered into by and between SunGard EXP - Mailing, a
division of SunGard Business Systems Inc. ("SunGard") and the City of Dania Beach and is effective on
the date it is executed by the latter of the City of Dania Beach and SunGard.
WHEREAS, the City of Dania Beach and SunGard are parties to that certain Print and Mail
Services Agreement("Agreement')effective June 10,2004;
WHEREAS, the City of Dania Beach and SunGard, have agreed to modify the term of the
Agreement and modify certain terms of the Agreement,all pursuant to the terms and conditions hereof;
NOW,THERERFORE,the City of Dania Beach and SunGard, in consideration of the terms and
conditions herein,agree as follows:
• SunGard and the City of Dania Beach have agreed to extend the terms of this contract for
an additional period of three(3)years;to begin on the latter of the execution dates below.
EXCEPT AS EXPRESSLY MODIFIED BY THIS AMENDMENT NUMBER ONE (1), ALL OTHER
TERMS AND CONDITIONS OF THE AGREEMENT SHALL REMAIN IN FULL FORCE AND
EFFECT.
City of Dania Beach - SunGard EXP-Mailing
By: By:
Print Print
Name: Name:
Title: Title:
Date: Date:
In Witness thereof: In Witness thereof:
BY: BY:
Page 1 of I
CITY OF DANIA BEACH Agenda Item # p
Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑X Adopt Ordinance (7st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid/RFP ❑ Presentation ❑ Continued from:
au r a �0I i '" '1 9 " :III I
` kE �t t,a l r t r:
„ i -. L MI-
3�6NI
h N51
To impose surcharge to water rates
IF 'ir'1.t E
� iv
Emergency order imposed by South Florida Management District which limits the pumping capacity of City wells.
im
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i is Eh i= r i F
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Provide water service to the residents.
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INEWNWINN
Dept: Acct#: Amt:
Fund: General: ❑ water: ❑X sewer: ElStormwater: ❑ Grants: El Capital:
a ka��F`"pit@Eh,?1tNa tht lan9�ha1�13 �1i{�°' a g�P g. rrl3 , :.
� ..t3�F t t �-at ,yr ia:
8 a 98 t�@pp4 em .''�, _.._ : i,i�_ :,..��.�t ni' 'ti`�,,. � 3... i i L:: _.it_ ., . . �v.:.: n�:...
In response to concerns over elevated chloride level in coastal wells, the South Florida Management District on May 10,
2007 issued an emergency order which limits the pumping capacity the City can draw per day from City coastal wells.
With this limitation, the City will have to purchase water from the City of Hollywood and Broward County Office of
Environmental Service in order to provide water service to our residents. A 30% surcharge on water consumptions will
have to be imposed effective with the billing beginning in June which is for the service in May.
Ada.inn }-; �i�" & ah r + + @
m a @Ff1y`�s- BHP`I'U i@ § �.{ tiill KMHM,gpNUr,-mM@IM OR! e i >ty t ! @P.
r !
Resolution
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
Y�g 94Yi E f9w@ Hh { 5 tr e 4
P&° ! �'y �E t .i ve��r n :!. F ,
Submitted by
Patricia Varney Date 05/14/07
Department Director
Patricia Varney Date 05/14/07
Assistant City Manager
Date
HR Director
Date
Finance Director
Patricia Varney Date 05/14/07
City Attorney
Thomas J. Ansbro Date 05/15/07
CRY Manager
Colin Donnelly Date 05/15/07
-
"'
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
RESOLUTION NO. 2007-095
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
ESTABLISHING A WATER SURCHARGE IN CONNECTION WITH WATER
SERVICES FOR RESIDENTIAL AND COMMERCIAL USERS; PROVIDING
FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, due to existing severe drought conditions in South Florida, the City has been
ordered by the South Florida Water Management District to curtail use of pumps used to provide
water to City customers; and
WHEREAS, such curtailment makes it necessary for the City to purchase water from
Broward County,the City of Hollywood or both, at an increased cost; and
WHEREAS, it is necessary to establish a water surcharge in connection with monthly
water rates, to defray the additional cost associated with the purchase of additional water from the
other governmental entities;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That a monthly water surcharge of 30% of the consumption rate (amount of
water consumed by a water customer) is established and is effective for billing issued June, 2007.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on 2007.
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
_ CITY OF DANIA BEACH Agenda Item # • • 7
Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑X Adopt Ordinance(1st Reading) ❑ Adopt Ordinance(2nd Reading) ❑
Award Bid IRFP ❑ Presentation ❑ Continued from:
nit"
6IF,Wyi f�h d f' •dP: drz r•
:..�....e. hRam _: EE• -`E.t, 1, .. .{�
APPROVE RESOLUTION FOR SERVICE CONTRACT WITH ASHBRITT
��r cv ,Rd i�W of ��, � 1'I v t '.aal e l %ih: I m I "� aFn si�ylxvL x eh a rd' ease
,!Sk`, etit�55�g�.,, ,�a xi aek £� til_ dmede.i+..^�drS; lal xi ..;eP W el F nI
14
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TO PROVIDE SPECIALIZED SERVICES IN CASE OF ANY TYPE OF DISASTER
IL
I Id xdt�l dF d� "yl
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n
ASSURES CITY OF HAVING SERVICES AS NEEDED TO COPE WITH ANY DISASTER OR STORM
NOW
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�,f ys iill di 1hIN �h�t:.�„I �fC i, n C`�., rin_
itt-
Dept: Acct#: Amt:
Fund: General: ❑ Water: ❑ Slitewwer: ❑ Stormwater: ❑ Grants: ❑� TIHCapital: ❑
r1'� E•w F��"r5����� "�W"Iadk��Sdcdhi�����nE�i ii���EK �(�Y`�l�k�h�E�"i i i�MMR�'�EE��sf�� �i�s�41a�dEtty
E�if �t>F„HF��
SEE MEMO
� al v.I-{iCwv{ s,y qv e, vti v '
NONE-COSTS ONLY INCURRED IF NEEDED AFTER HURRICANE OR OTHER TYPE DISASTER
:
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am r;.,,E �a 2nvMi_4w�F m�Nti !,_,i,,:w-1 r`;a+ '.,.'i:.m.,. rL aa�
RESOLUTION
MEMO
-Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit T Exhibit 8
NOW
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, ,.v a ,.rs, E ... .i .i
Submitted by
Leo Williams Date 05/16/07
Department Director
Leo Williams Date 05/16/07
Assistant City Manager
Date
HR Director
Date
Finance Director
Patricia Varney Date 05/16/07
City AHornev
Thomas J. Ansbro Date 05/16/07
City Manager
Colin Donnelly Date 05/16/07
'a n I' �o-
v 5' v �'n. 9 P R are ,.o-
a ,l.'.��. F 3C.. .r 'S uea {, i� ._ 6..,m.
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
RESOLUTION NO. 2007-096
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AGREEMENT ON BEHALF OF THE CITY WITH ASHBRITT, INC., A
FLORIDA CORPORATION, FOR DISASTER RECOVERY SERVICES
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of $15,000.00 without competitive
bidding and without advertisement for bids if he is authorized to do so in advance by a resolution
adopted by the City Commission and if such purchases are made pursuant to a competitive bid
obtained within the last twelve (12) months by other governmental agencies such as the federal
government, State of Florida or a Florida county or municipality; and
WHEREAS, the City Manager has determined that it is necessary to have an agreement to
provide for disaster recovery services for the City; and
WHEREAS, the City Manager has determined that such services can best be obtained
pursuant to an agreement with Ashbritt, Inc, under the City of Pompano Beach Resolution No.
2006-280, a copy of which is attached to this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute an agreement for a
one (1) year term between Ashbritt, Inc. and the City for disaster recovery services, in connection
with the current City of Pompano Beach contract valid through August 02, 2008, a copy of which
is attached and identified as Exhibit "A"; provided, however, that if Ashbritt contracts with any
other governmental agency in the South Florida area and service rates are lower than those
afforded to the City of Pompano Beach, then Ashbritt shall provide such services at the lower
rates to the City.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on 2007
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2007-096
City of Dania Beach
wwiO'
Department of Public Services
100 West Dania Beach Blvd• Dania Beach,FL 33004 (954)924-3741 (954)-923-1109(fax)
MEMORANDUM
To: Mayor Robert Anton
Vice Mayor Albert Jones
Commissioner John Bertino
Commissioner Anne Castro
Commissioner Patricia Flury
FROM: Ivan Palo, City Manager
VIA: Dominic Orlando, P.E. Director of Public Services
BY: Leo Williams, Public Services Superintendent
Date: May 16, 2007
Staff is recommending the approval by the Commission at the May 22, 2007 meeting of allowing
agreement of a contract for Disaster Relief Services with Ashbritt Inc., for the period of one year as
spelled out in the current City of Pompano Beach contract. There is no cost associated with this
contract unless there is a need due to a natural disaster such as a hurricane. During last few years of
active hurricane seasons Ashbritt has been very responsive and helpful in achieving the very quick
clean up we accomplished and were more then able to provide whatever help we requested despite
the volume of need this State required. They are the providers of this service to many Broward
County municipalities and can provide us with all needed coordination and services if necessary.
EXHIBIT "A"
RESOLUTION #2007-096
AshBritt
Environmental
April 17, 2007
Leo Williams, Superintendent of Public Services
City of Dania Beach, FL
100 W. Dania Beach Boulevard
Dania Beach, FL 33004
Subject: City of Dania Beach, FL piggybacking the City of Pompano Beach, FL and AshBritt,
Inc., Contract for Disaster Debris Recovery Services.
Mr. Williams:
AshBritt, Inc, authorizes The City of Dania Beach, FL to piggyback the Pompano Beach, FL
Contract for Disaster Debris Recovery Services.
AshBritt hereby agrees to provide such services under the same price (s), terms, and conditions
as the Pompano Beach contract that was competitively bid. All references in the contract
between AshBritt, Inc., and Pompano Beach, shall be assumed to pertain to, and are binding
upon AshBritt, Inc. and The City Dania Beach.
Best Regards,
Terry Jackson
Chief Marketing Officer
480 South Andrews Avenue Suite 103
Pompano Beach, FL 33069
Tel: 954 545-3535
Fax: 954 545-3585
www.ashbritt.com
ti
City of Pompano Beach, Florida
August 4, 2006
Ms. Terry Jackson
Chief Marketing Officer
AshBritt , Inc.
480 South Andrews Avenue, Suite 103
Pompano Beach, Florida 33069
RE: City of Pompano Beach Resolution No. 2006-280
Dear Ms. Jackson:
Enclosed for your records, please find a copy of Resolution No. 2006-280,
together with an executed Contract for Disaster Debris Recovery Services
between AshBritt, Inc. and the City of Pompano Beach for disaster debris
removal.
If you have any questions or require additional information, please do not
hesitate to contact me.
Si cer y,
Mrs. M ry L. Chambers, CMC
City Clerk
MLC/ct
Enclosure(s)
The City of Pompano Beach,s An Equal 0DW,Wn,hr Enn.bv.,And Dnuc N.fSwimlmm I The...-ry u ..e:.....,.....c......_
RESOLUTION NO. 2006- 280
CITY OF POMPANO BEACH
Broward County, Florida
A RESOLUTION APPROVING AND AUTHORIZING THE PROPER
CITY OFFICIALS TO EXECUTE A CONTRACT FOR DISASTER
DEBRIS RECOVERY SERVICES BETWEEN ASHBRITT, INC. AND
THE CITY OF POMPANO BEACH FOR DISASTER DEBRIS
REMOVAL; PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA:
SECTION 1. That a Contract for disaster debris recovery services between AshBritt, Inc. and
the City of Pompano Beach for disaster debris removal, a copy of which contract is attached hereto and
incorporated by reference as if set forth in full, is hereby approved.
SECTION 2. That the proper City officials are hereby authorized to execute said Contract for
Disaster Debris Recovery Services between AshBritt, Inc. and the City of Pompano Beach.
SECTION 3. This Resolution shall become effective upon passage.
PASSED AND ADOPTED this 2 5 t h day of July , 2006.
G —
IT
C. RAYSON, MAY R
ATTEST: f�
7N"t, (Jt e'L—
MARY L. HAMBERS, CITY CLERK
OBLas
7/17/06
hreso/2006-331
CONTRACT FOR DISASTER DEBRIS RECOVERY SERVICES
FOR
THE CITY OF POMPANO BEACH
This Contract is made and entered into on this 2nd day of August 2006 by and between
The City of Pompano Beach, a political subdivision of the State of Florida, hereinafter called the
"CITY", and AsliBritt Inc., hereinafter called the "CONTRACTOR."
Whereas, the CITY is subject to potential natural and/or manmade disasters, such as hurricanes; and
Whereas, such storms can generate up to an estimated twenty-seven (27) million cubic yards of debris
in large scale disasters; and
Whereas, the CITY has determined debris removal, storage, reduction, disposal and recycling is in the
best interests of the City of Pompano Beach; and
Whereas, the CITY in the interests of safety, health and welfare, desires to remove, consolidate and
properly dispose of such debris; and
Whereas, The CITY desires to engage the services of a qualified and licensed contractor to manage
Debris Removal, Debris Disposal and Debris Recycling Services and Debris Storage and Reduction
Services following natural or manmade disasters; and
Whereas, procurements under this Contract shall be limited to those which are determined essential to
eliminate threats to public health, safety and welfare, to the economic recovery of the affected area for
the benefit of the community-at-large, to eliminate immediate threats of significant damage to
improved public or private property and to facilitate the restoration of normal public services; and
Whereas, the CONTRACTOR is an experienced, qualified and licensed general contractor with
expertise in performing Debris Removal, Debris Disposal and Debris Recycling Services and Debris
Storage and Debris Reduction Services following natural or manmade disasters; and
Whereas, the CONTRACTOR is an experienced, qualified and licensed hazardous waste contractor
with expertise in the management, handling, transporting and disposal of Hazardous and/or Toxic
Waste; and
Whereas, the CONTRACTOR shall provide complete recovery management support, including but not
limited to debris management and disaster recovery technical assistance, to CITY personnel in all
seven categories of work as defined by the Federal Emergency Management Agency (FEMA) in the
Public Assistance Guide FEMA 321; and
Whereas, the CONTRACTOR is experienced in working with federal, state and local emergency
agencies and has documented knowledge of federal and state disaster programs, funding sources and
the FEMA reimbursement process; and
Whereas, the CITY desires reimbursement of costs, as available; and
Page 1 of 42
Whereas, the CONTRACTOR is experienced in providing adequate and timely data necessary for
governmental audits and reimbursement payments relative to disaster recovery efforts; and
Whereas the CITY desires to utilize the solicitation in order to secure the disaster debris recovery
services of the CONTRACTOR.
Now, therefore, in consideration of the mutual covenants contained herein, the parties hereto agree as
follows:
I. DEFINITIONS
A. ASH (as defined in Section IV.F.2)
B. BULKY HOUSEHOLD WASTE/GARBAGE (as defined in Section IV.F.I.d)
C. CONSTRUCTION AND DEMOLITION DEBRIS (as defined in Section IV.F.I.b)
D. CONTRACT ADMINISTRATOR—the City Manager, or other person, designated in
writing by the CITY as the primary contact person for the CONTRACTOR.
E. ELIGIBLE DEBRIS (as defined in Section IV.F.1)
F. FINAL DISPOSITION SITES—a City-approved landfill lawfully permitted to accept all
non-recyclable Eligible Debris or a City-approved recycling facility, broker or end-user
permitted to accept recyclable Eligible Debris.
G. GRANT COORDINATOR—the City Manager, or other representative, who is
designated (in writing) by the CITY to be the primary contact person for the
administration of the FEMA public assistant grants and shall act as liaison between
FEMA and the CITY. (as defined in Section VII.A.)
H. HAZARDOUS AND/OR TOXIC WASTE (as defined in Section IV.F.I.f)
I. HOT SPOTS—areas within the city of Pompano Beach where residents are in immediate
need of debris removal assistance or illegal dumpsites that may pose health and safety
threats. (as defined in Section V.D.9.)
J. INELIGIBLE DEBRIS (as defined in Section IV.F.3)
K. LIST OF PARTIES EXCLUDED FROM FEDERAL PROCUREMENT AND
NONPROCUREMENT PROGRAMS—FEMA list identifies those parties excluded
throughout the U.S. Government from receiving Federal contracts or certain subcontracts
and from certain types of Federal financial and non-financial assistance and benefits.
(see Section IV.G.4.)
L. LOAD TICKET—a serialized, four-part form used to record and document volumes of
Eligible Debris collected by the CONTRACTOR. (as defined in Section V.I.)
M. NATIONAL RESPONSE CENTER—the sole national point of contact for reporting oil,
chemical, radiological and biological discharges. (see Section VI.I.3.)
N. NOTICE TO PROCEED—written approval issued to the CONTRACTOR by the CITY
to begin mobilization for disaster recovery work. (see Section III.C.-E.) The City
manager (or other designee(s) identified by the City Manager in written form prior to
activation) will be the only person able to issue a notice to proceed on behalf of the CITY
unless modified by a written list of persons authorized by the City Manager to issue such
notice. Written notice to proceed may be delivered to CONTRACTOR via fax machine,
overnight carrier or delivered in person to the CONTRACTOR representative.
CONTRACTOR will provide a contact list (including name, address, position, telephone,
cell phone, fax and e-mail address) of persons authorized to receive the NTP within seven
(7) days of execution of the contract. Said list will become an attachment to this contract.
Page 2 of 42
O. PASSES—the number of times the CONTRACTOR passes through the assigned Work
Zone to collect all Eligible Debris. (as defined in Section V.F.)
P. RE,CYCLABLES (as defined in Section IV.F.Le)
Q. RECYCLING FACILITY—a facility that recovers or reuses any Eligible Debris, such as
metals, soils or construction materials that may have a residual monetary value for raw
material in producing new products.
R. RIGHT(S) OF WAY—public and/or private streets where residents have placed Eligible
Debris at curbside in residential areas as is done with routine solid waste collection.
S. TASK ORDER—written authorization issued to the CONTRACTOR by the CITY to
define a specific scope of work and the time period authorized for the completion of
stated services. (See Section III.E.-F.)
T. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE(S)—a CITY-approved
location where Eligible Debris is temporarily stored until it is reduced in volume and/or
taken to a Final Disposition Site.
U. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE TOWER
INSPECTOR—the city's authorized representative designated to inspect and verify each
load of Eligible Debris that is delivered to the Temporary Debris Storage and Reduction
Site(s).
V. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE SUPERVISOR—the
city's authorized representative designated to monitor the Temporary Debris Storage and
Reduction Site operations performed by the CONTRACTOR.
W. TIPPING FEE—a fee based on weight, or volume, of debris dumped that is charged by
landfills or other waste management facilities to cover their operating and maintenance
costs.
X. WHITE GOODS (as defined in Section IV.F.I.c)
Y. WOODY VEGETATIVE AND YARD DEBRIS (as defined in Section IV.F.La)
Z. WORK ZONE—the designated area within the City of Pompano Beach that the Contract
Administrator, or authorized representative, has assigned to the CONTRACTOR to
perform Eligible Debris removal and hauling services.
AA. WORK ZONE MONITOR—the city's authorized representative designated to inspect
and validate each load of Eligible Debris that is removed from the assigned Work Zones.
BB. WORK ZONE SUPERVISOR—the city's authorized representative designated to
maintain the overall organization/coordination of the Eligible Debris collection in the
assigned Work Zone.
II. ACRONYMS
A. C & D—Construction and Demolition
B. CA —Contract Administrator
C. FEMA —Federal Emergency Management Agency
D. NTP—Notice To Proceed
E. ROW—Right(s) of Way
F. TDSRS —Temporary Debris Storage and Reduction Site(s)
Page 3 of 42
III. GENERAL
A. The purpose of this Contract is to provide Removal, Hauling, Disposal And Recycling of
all Eligible Debris (as defined in Section IV.F.1.), to provide TDSRS Operations and
Management of Eligible Debris generated as a result of natural or manmade disasters
within the City of Pompano Beach, to provide Technical Assistance to CITY personnel
and Additional Services, if needed, in accordance with the terms and conditions set forth
herein.
B. The Contract shall be for a one (1) year period, commencing on the date of award and
terminating one (1) year from that date. The CITY may, at its discretion and with
consent of the CONTRACTOR, extend the Contract under all of the terms and conditions
contained in this Contract for four (4) additional one (1) year periods following
Commission approval, and maintaining the same scope of services and terms and
conditions as stated under the original Contract.
C. In the event service is scheduled to end because of the expiration of this contract, the
CONTRACTOR shall continue to provide service upon the request of the CITY. The
extension period shall not extend for more than ninety (90) days beyond the expiration
date of the existing contract. The CONTRACTOR shall be compensated for services at
the rate in effect when this extension clause is invoked by the CITY.
D. Until a written notice to proceed (NTP) is issued by the CITY to the CONTRACTOR, no
level of disaster recovery work is approved, guaranteed or implied under this Contract.
E. Upon receipt of the written NTP, the CONTRACTOR shall commence mobilization of
personnel and equipment.
F. In addition to the NTP, the CITY shall issue a Task Order that shall set forth the specific
scope of work and the time period authorized for completion of services to be performed
by the CONTRACTOR.
G. In the event that the CITY does not issue a NTP to the CONTRACTOR during the term
of this Contract, it is understood by all parties that no guaranteed minimum amount of
work is implied to the CONTRACTOR under this Contract.
IV. STATEMENT OF WORK
A. Disaster Debris Removal, Hauling,Disposal and Recycling
1. The CONTRACTOR's primary responsibilities are:
a. Removal of Eligible Debris:
This shall mean the timely collection of eligible debris generated by natural
or manmade disasters from public and/or private right(s) of way (ROW) as
defined in Section I. R.
b. Segregation of Eligible Debris:
This shall mean the separation of eligible debris by the CONTRACTOR at
street/road level into six (6) categories: 1) woody vegetative and yard debris,
2) construction and demolition (C & D) debris, 3) white goods, 4) recyclables
5)hazardous and/or toxic waste (hazardous and toxic waste) and 6) any other
disaster debris, such as bulky household waste/garbage, that FEMA deems is
Eligible Debris.
c. Hauling Eligible Debris from designated Work Zone as defined in Section I.Z.:
This shall mean the collection and transportation of Eligible Debris from the
authorized and approved work areas to the Temporary Debris Storage and
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Reduction Site(s) (TDSRS) as defined in Section I.T., and/or the Final
Disposition Site(s) as defined in Section I.F.
d. Final disposal and recycling of Eligible Debris:
This shall mean the transportation of non-recyclable Eligible Debris from the
TDSRS to a landfill lawfully permitted to accept all non-recyclable debris,
including ash from the TDSRS and approved by CITY. In addition, this shall
also mean the transportation of all Eligible Debris considered recyclable to a
recycling facility as defined in Section I.Q., broker or end-user approved by
the CITY.
e. Management and Operations in the Work Zones:
This shall mean the supervision and direction of CONTRACTOR haulers in
the assigned Work Zones; maintaining equipment staging area(s); and the
responsibility for traffic control in the Work Zones.
f. Preparation of reports as the CITY may require:
This shall mean Load Tickets, daily volume/tonnage reports of Eligible
Debris removed,equipment/vehicle lists, daily timesheet tickets, finished
production reports, crew location reports, final disposal scale tickets,
recycling volume/tonnage reports, FEMA forms and any other reports needed
by the CITY to track expenses for debris removal operations.
2. The CONTRACTOR's secondary responsibilities are:
a. Emergency street clearance of Eligible Debris from public and/or private
rights of way (ROW) under the direction of the CITY:
This shall mean the cutting, tossing and/or pushing of debris from the
primary transportation routes as identified and directed by the CITY. These
services shall be performed for approximately the first 70 hours of the
disaster, or with written authorization by the CITY.
b. Collection and removal of Eligible Debris from CITY-owned property,
canals, waterways or other areas as directed by the CITY:
This shall mean assisting the CITY and/or other Contractor(s) with the
collection and hauling of Eligible Debris that has been removed from CITY
property, facilities and waterways to the TDSRS and/or Final Disposition
Site(s).
B. Temporary Debris Storage and Reduction Site(s) Management and Operations
1. The CONTRACTOR's primary responsibilities are:
a. Management and Operation of the TDSRS:
This shall mean assisting CITY in the selection of TDSRS; establishing the
TDSRS layout; the baseline soil and groundwater testing, intermittent
testing, if needed, and soil and groundwater testing at the closure of the
TDSRS; preparation, maintenance, supervision and safety of the TDSRS to
accept and process all Eligible Debris in accordance with all local, state and
federal rules, standards and regulations; erecting and maintaining roofed
inspection tower(s); maintaining the TDSRS ingress, egress and interior
roads for the entire period of TDSRS operations; the closure and restoration
of the TDSRS to pre-work conditions;
b. Segregation of all Eligible Debris prior to reduction:
This shall mean the sorting and separation of Eligible Debris into distinct
categories, including but not limited to woody vegetative and yard debris,
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C & D, white goods, bulky household garbage/waste, recyclables, tires,
dead animals and hazardous and/or toxic waste;
c. Processing and reduction of Eligible Debris:
This shall mean the reduction of Eligible Debris by such means as chipping,
grinding and incineration provided a burn permit has been obtained and
approved by the CITY.
d. Loading of Eligible Debris:
This shall mean placing stored and/or reduced, Eligible Debris and
recyclable materials into CONTRACTOR's vehicles and initiating a Load
Ticket for final disposition.
e. Disposal of ash, as defined in Section IV.F.2., produced by TDSRS operations:
This shall mean the loading of the residue from Eligible Debris that has
been incinerated at the TDSRS for transportation by the CONTRACTOR's
vehicles to a City-approved landfill lawfully permitted to accept the residue
material.
f. Provide reports, as may be required, to the CITY and/or other agencies:
This shall mean Load Tickets, daily tonnage/volume reports of Eligible
Debris accepted at TDSRS, equipment/vehicle lists, daily timesheet tickets,
finished production reports, FEMA reports and any other reports needed by
the CITY to track expenses for debris storage and reduction services.
2. The CONTRACTOR's secondary responsibility is:
a. Acceptance, processing, reduction and loading of Eligible Debris received
from various contractor or municipality haulers:
This shall mean providing all TDSRS services to any other County,
Municipality or authorized agent approved by the CITY to use these
services and/or facilities.
b. Acceptance and disposal of ash residue from haulers other than City -
contracted haulers is not permitted:
This shall mean that ash produced from sources other than the City-
approved TDSRS will not be accepted at the TDSRS for final disposal.
C. Technical Assistance
1. The CONTRACTOR's primary responsibility is:
a. Assistance and guidance, as defined in Section VII., to CITY personnel in the
completion of any and all forms necessary to apply for the reimbursement of
expenses from state and federal agencies, including but not limited to FEMA.
This shall mean assisting the CITY in the timely preparation, completion
and submittal of Preliminary Damage Assessment documentation,
Project Worksheet(s), Scope of Work and Cost Estimates, preparation of
claim documentation for reimbursement requests, documentation support
and consultation and negotiation services.
b. Training for CITY personnel on disaster recovery processes and procedures.
This shall mean providing orientation and training sessions, as defined in
Section VII.A.2., including but not limited to key city personnel and
Business Unit representatives.
D. Additional Services
1. The CONTRACTOR shall perform the additional services, including but not limited
to the services listed below, as defined in Section VILB.5., upon issuance of a Task
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Order by the CITY, and the Scope of Work shall be executed by the
CONTRACTOR according to the approved terms:
a. Private Property Demolition and Debris Removal
b. Marine Debris Removal
c. Hazardous and/or Toxic Waste Disposal
d. Dead Animal Carcasses
e. Fallen Trees
f. Hazardous Stumps
g. Fill Dirt
h. Sand Screening
i. Freon Removal
2. The CONTRACTOR shall offer the following additional services to the CITY at no
additional cost, as defined in Section VII.B.6.:
a. Training and Assistance
b. Preliminary Ground level Damage Assessment
c. Preliminary Aerial level Damage Assessment
d. Mobilization and Demobilization
e. Mobile Command Unit
f. Temporary Storage of Documents
g. Debris Planning Efforts
h. Closure and Remediation of TDSRS
i. Reporting and Documentation
E. CONTRACTOR's Guaranteed Response Time
1. A knowledgeable and responsible representative for the CONTRACTOR shall be
physically on site and ready to report to the Contract Administrator (CA), as defined
in Section I.D., or authorized designee within twenty-four(24) hours after receiving
a written NTP from the CITY.
2. The CONTRACTOR shall have available for CITY use (In Compliance with Section
VII.B.6.c) a helicopter with pilot within two (2) hours of notification that a disaster
may have occurred in the CITY. CONTRACTOR shall be responsible for meeting
this time table whether or not a NTP has been issued.
3. The CONTRACTOR's representative shall have the authority to implement all those
actions required to begin the execution of the NTP, including but not limited to the
following:
a. The CONTRACTOR, within three (3) days of receipt of the NTP, shall
provide in writing to the CITY multiple, estimated Minimum Level of Service
Commitments and/or Plan(s) of Action that shall be included as Exhibit A,
attached hereto and incorporated herein.
b. The estimated commitments and action plans shall include but are not limited
to the following:
-Mobilization schedules
-Eligible Debris estimates
-Number of calendar days allowable for completion of services
-Resource, equipment and personnel designations and requirements
-Operational plans for debris removal in the designated Work Zones
-TDSRS Layout(s) and Operational plans
-Method used to record Eligible Debris tonnages/cubic yards
-Minimum processing/reduction rates at the TDSRS
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c. The multiple commitments shall be commensurate with the required
minimum level of service for the varying degrees of severity of the disaster
event.
d. The determination as to which minimum level of service commitment is
implemented shall be the responsibility of the CITY, and the decision shall
be based on the actual severity and impact of the disaster event.
4. Once level of service commitments and action plans are approved, the CITY
shall issue to the CONTRACTOR a written Task Order to designate specific
scope(s) of work, work locations and maximum allowable time period for
completion of designated work.
F. Debris Classifications
1. Eligible Debris: Debris that is produced or generated by declared, natural or
manmade disasters, is placed at street-side by residents and/or commercial
establishments or cleared from rights-of-way located within the City of Pompano
Beach and falls under six (6) possible classifications: 1) woody vegetative and yard
debris, 2) C & D, 3) white goods,4) recyclables, 5) hazardous and/or toxic waste,
and 6) any other disaster-generated debris, such as bulky household waste/garbage,
that FEMA deems is Eligible Debris. These debris classifications are not mutually
exclusive in that some debris classifications, for example,woody vegetative and yard
debris, may be recyclable also.
a. Woody Vegetative and Yard Debris: Includes but is not limited to damaged
and fallen trees, partially broken and severed tree limbs, hazardous tree
stumps, palm fronds, bushes and shrubs.
b. Construction and Demolition Debris (C & D): Includes but is not limited to
non-hazardous debris resulting from the destruction of a structure such as
window glass, brick, concrete, roofing material, pipe, gypsum wallboard and
lumber.
c. White Goods: Includes but is not limited to household appliances, such as
ranges, washers, water heaters and other domestic or commercial-size
appliances.
d. Bulky Household Waste/Garbage: Includes but is not limited to damaged
furniture, mattresses, clothing, carpeting and household linens, or any other
disaster-generated debris that FEMA deems eligible in the interests of safety,
health and/or welfare.
e. Recyclables: Includes but is not limited to materials or products that can be
recovered from the Eligible Debris to be used for raw material in producing a
new product, such as paper, plastics, glass, aluminum, ferrous metals, wood,
uncontaminated soil and tires. These materials shall be transported to a
recycling facility, a broker or an end user.
f. Hazardous and/or Toxic Waste: Includes but is not limited to debris, such as
petroleum products, paint products, gas containers, electrical transformers and
known or suspected hazardous materials, such as asbestos, lead-based paint, or
other chemicals or toxic matter.
2. Ash: Ash is the residue produced by incineration of the burnable, Eligible Debris.
3. Ineligible Debris. Debris-not generated by the declared, natural or manmade disaster
and thus, outside the scope of this Contract.
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G. Conduct of Operations
1. The CONTRACTOR shall provide all labor, personnel, tools, equipment,
transportation, supervision and all other services and/or facilities (including temporary
power generation, communication equipment and base camps/housing for
CONTRACTOR's staff) necessary to accomplish the Statement of Work and Scope(s)
of Service as described herein.
2. The CONTRATOR shall provide Disaster Debris Recovery Services in a good,
workmanlike manner demonstrating the level of expertise of the profession.
3. The CONTRACTOR shall comply with all federal, state and local safety and health
requirements.
4. The CONTRACTOR shall guarantee that the CONTRACTOR and/or subcontractors
contracted to perform Disaster Recovery Services are not currently on (or pending
investigation) the FEMA List of Parties Excluded from Federal Procurement and
Non-procurement Programs.
5. The CONTRACTOR shall conduct the work so as not to interfere with the disaster
response and recovery activities of federal, state, county and CITY governments or
agencies, or of any public utilities.
6. The CONTRACTOR's employees or subcontractors shall not exhibit any pattern of
repeated discourteous behavior or behavior that is or could be interpreted as sexual
harassment, or harassment of any kind to the public, city staff or other contractors.
7. The CONTRACTOR shall conduct operations in such a manner as to minimize
damage to existing City and private property and improvements and to the public and
private infrastructure.
8. The CONTRACTOR shall be responsible for property damage and personal injury to
the extent caused by its negligent acts or omissions or willful misconduct, during the
course of performance under this Contract. Such damage or injury must be properly
substantiated, documented and reported to the CA or an authorized designee.
9. The CONTRACTOR shall not make any attempt to charge any resident, business or
institution for work performed under this Contract nor shall the CONTRACTOR or
anyone employed or subcontracted by the CONTRACTOR accept any additional
monies from any resident, business or institution for work performed under this
Contract.
10. The CONTRACTOR shall not solicit work from private citizens or others to be
performed in the designated Work Zone during the period of this Contract.
11. Under no circumstances shall the CONTRACTOR mix Eligible Debris hauled for the
CITY under this Contract with Eligible Debris hauled for other Counties or
Municipalities.
H. Work Hours
1. The CONTRACTOR shall conduct those debris removal and reduction operations
generating noise levels above that normally associated with routine traffic flow from
dawn until dusk, unless otherwise directed by the CA.
2. Work may be performed seven (7) days per week, including holidays and as
approved by CITY.
3. Adjustments to work hours, as local conditions may dictate, shall be coordinated
between the CITY and the CONTRACTOR.
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V. DISASTER DEBRIS REMOVAL, HAULING, DISPOSAL AND RECYCLING
A. Scope of Service
1. The CONTRACTOR shall assist the CA, or authorized designee, in determining
Work Zones within the City of Pompano Beach in order to facilitate crew tasking and
to provide coordination with the CITY Work Zone Supervisor, as defined in Section
I.BB., property owners and the public relative to the timing of passes.
2. The CONTRACTOR shall provide debris removal services from the Work Zone(s)
designated on Exhibit B, to be created within seven calendar days of execution of the
contract, attached hereto and incorporated herein, which shows the Work Zone List,
including Descriptions and Maps.
3. The CONTRACTOR, with approval from the CA, shall establish and schedule
collection routes and shall be responsible for coordinating deliveries with the
designated TDSRS staff, disposal facilities staff and recycling facilities staff.
4. The CONTRACTOR shall collect the Eligible Debris from public and/or private
ROW within the City of Pompano Beach and transport it to the TDSRS approved by
the CA.
5. The collection, hauling or disposal of Ineligible Debris, as defined in Section IV.F.3.
is not within the scope of this Contract.
6. If, however, the Ineligible Debris poses a threat to the health, welfare or safety of the
community-at-large, the CITY may direct the CONTRACTOR, in writing, to handle,
haul or dispose of Ineligible Debris. The CITY shall authorize such services and pay
the CONTRACTOR for these services performed.
7. The CONTRACTOR is responsible for hauling the Eligible Debris from the TDSRS
to a previously approved landfill that is permitted to accept non-recyclable debris.
Recyclable materials shall be hauled to an approved recycling facility, broker or end
user for further processing and/or marketing.
8. The CONTRACTOR shall make at least two (2) passes, as defined by Section V.F.,
through the designated Work Zones, or more, as required by the CA.
9. The CONTRACTOR shall not move from one designated Work Zone to another
Work Zone without prior approval from the CA.
10. Separation or segregation of Eligible Debris at street level shall be performed by the
CONTRACTOR as directed by the CA. Debris at the TDSRS shall be grouped into
six (6) categories, as noted in Section rV.A.b. All materials in these categories shall
be collected, including hazardous and toxic waste.
11. The CONTRACTOR shall keep Eligible Debris sorted at street level and shall haul
segregated debris so debris categories are not combined or mixed together while
being transported.
12. All work performed by the CONTRACTOR shall be done in conformity with all
applicable federal, state and local requirements, regulations, and ordinances
governing personnel, equipment and work place safety.
13. The CONTRACTOR shall operate in accordance with all Florida Department of
Transportation standards including all pertinent traffic control techniques and
procedures, as well as transportation of debris over roadways.
14. The CONTRACTOR shall be responsible for the control of pedestrian and vehicular
traffic in the Work Zone. The CONTRACTOR's traffic control personnel and
equipment shall be in addition to the personnel and equipment necessary to perform
all other work described in this Scope of Service.
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15. The CONTRACTOR shall operate all trucks, trailers and all other equipment in
compliance with all applicable federal, state and local rules and regulations.
16. All trucks/equipment shall be permanently numbered and shall be inspected by the
CA, or an authorized designee, prior to their use by the CONTRACTOR. All
equipment shall be in good working condition. The CITY reserves the right to deny
the use of equipment not deemed to be in good working order.
17. The CONTRACTOR shall provide a serialized, four-part Load Ticket, as defined in
Section V.I. The Load Ticket shall be initiated at the loading site in the Work Zone
by the CITY's Work Zone Monitor, as defined in Section I.AA. The final
disposition Load Ticket shall be initiated at the TDSRS by the CITY's TDSRS
Tower Inspector, as defined in Section I.U.
18. The equipment staging area(s) for the CONTRACTOR's use shall be established in
cooperation with the CA, and it is the CONTRACTOR's responsibility at the
equipment staging area(s) to monitor fueling and equipment repairs to prevent and
mitigate spills, including but not limited to, petroleum products, hydraulic fluids and
synthetic oils or lubricants. No major equipment repairs are to be performed at the
staging area.
19. The CONTRACTOR shall also set up plastic liners, when necessary, under
stationary equipment such as generators and mobile lighting equipment. If a spill
occurs, it shall be the responsibility of the CONTRACTOR to notify the CA and to
clean up the spill immediately at the CONTRACTOR's own cost.
20. The CONTRACTOR shall provide the CA with daily reports and electronic
spreadsheets that disclose the cubic yards/tonnage removed from the assigned Work
Zone for the current day, as well as cumulative totals and other reports or
information the CITY deems necessary, including reports described in Section
IV.A.e., to detail the progress of debris removal, disposal and recycling.
21. The CONTRACTOR's supervisory personnel shall communicate with the CA daily
to determine progress of debris removal work, including but not limited to the
locations of CONTRACTOR crews, status of clean up efforts in assigned Work
Zones and any property damages arising out of or relating to the work performed by
the CONTRACTOR.
22. The CONTRACTOR shall comply with all applicable FEMA guidelines when
performing disaster debris recovery services.
23. The CITY reserves the right to inspect the Work Zone(s), verify quantities of debris
and review operations and equipment at any time.
24. The CITY may initiate additions, deletions or other modifications to the Scope of
Service by written change order.
B. Performance Schedule
1. The CONTRACTOR shall commence mobilization under this Contract only upon
receiving a written NTP from the CITY.
2. In conjunction with the NTP, the CITY shall issue a written Task Order which shall
designate the Work Zone and the maximum allowable time to complete the scope(s)
of service, as mutually agreed by the CITY and the CONTRACTOR.
3. Upon receipt of the Task Order,the CONTRACTOR shall begin debris removal
operations within the authorized Work Zones in accordance with the approved action
plans.
4. The CONTRACTOR shall submit daily progress reports the CA, indicating the status
of current operations, projection reports for Eligible Debris removal within the
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designated Work Zone and any other reports that may be required by the CA as
defined in Section VII.C.
C. Certification of Load Carrying Capacity
1. Prior to commencing debris removal operations, the CONTRACTOR shall present to
the CA, or authorized representative, all trucks, trailers and other equipment that will
be used for transporting debris for the purposes of determining hauling capacity in
cubic yards.
a. The measured volume of each piece of equipment shall be calculated from
the actual physical, inside measurement performed by the CITY and
monitored by an authorized CONTRACTOR representative. Maximum
volumes may be rounded up to the nearest cubic yard, if the incremental
measurement is 0.5 cubic yards or more. If less than 0.5 cubic yards, the
maximum volume will be rounded down to the nearest cubic yard.
b. Truck measurements and volume capacity, including any volume
adjustments, deductions or comments, shall be dated and recorded on the
Truck and Trailer Volume Measurement form(s), attached hereto and
incorporated herein as Exhibit C.
c. The CONTRACTOR and CITY representative shall sign and date the
Truck and Trailer Measurement form certifying the actual physical, inside
dimension measurement and volume capacity of each piece of equipment
presented.
d. The purpose of this measurement shall be for daily production reporting
purposes,when actual weight measurements are not possible.
2. The CONTRACTOR shall submit to the CITY within 30 days of execution of this
contract, a Vehicle and Equipment List, which will be attached hereto and
incorporated herein as Exhibit D, that indicates the name of the CONTRACTOR,
the name of the subcontractor, if any, description of vehicle and/or equipment,
quantity of equipment and any other information required by the CA for the purpose
of monitoring and inspecting performance.
3. The name of the CONTRACTOR, the hauling capacity, in cubic yards, as well as
the assigned identification number, shall be recorded and marked on each vehicle
and/or trailer with permanent markings. In addition, each CONTRACTOR truck
shall prominently display a sign stating that it is a "City of Pompano Beach Storm
Debris Removal" vehicle.
D. Equipment
1. All loading equipment shall be operated from the ROW using buckets, boom and
grapple devices and/or hydraulic or mechanical lift systems to collect and load
debris. The CONTRACTOR, without exception, shall not be permitted to hand load
trucks/trailers unless prior, written authorization is given by the CITY. No
equipment shall be allowed behind the curb or outside of the defined
roadway/shoulder unless directed by the CITY.
2. The CONTRACTOR is responsible for determining and complying with applicable
requirements for securing loads while in transit. At a minimum, the CONTRACTOR
shall assure that all loads are transported without threat of harm to the general public,
private property and/or public infrastructure.
3. Any truck used to haul debris must be capable of rapidly dumping its load without
the assistance of other equipment, be measured and marked for its load capacity, and
be equipped with a tarp or load cover and a solid tailgate that will effectively contain
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the debris during transport and permit the truck to be filled to capacity (which means
the tailgate must be the same height as the sideboards on the truck).
4. Sideboards or other extensions to the bed are allowable provided they meet all
applicable riles and regulations, cover the front and both sides, and are constructed
in a manner to withstand severe operating conditions. The CA or authorized
representative must approve all requests for extensions to the bed, and any such
extensions shall not be removed without prior CITY approval.
5. Any adjustments made to the truck configuration, after the truck has been measured
and the cubic yard capacity has been recorded, must be reported to the CA
immediately. With CITY approval, the truck shall be re-measured, another "Truck
and Trailer Volume Measurement form must be dated and completed, the truck
signage must be changed and field personnel must be notified of the change to the
cubic yard capacity.
6. Equipment used under this Contract shall be rubber-tired and sized properly to fit
loading conditions. Excessive sized equipment (60 cu.yds. or larger) and non-
rubber-tired equipment must be approved by the CA.
7. Trucks/equipment shall be inspected and approved by CA or authorized
representative prior to its use by the CONTRACTOR.
8. Trucks or equipment that is designated for use under this Contract shall not be used
for any other work during the working hours of this Contract.
9. In anticipation of certain "hot spots," as defined in Section I.I. and the need to
quickly respond to certain calls or areas, at the direction of the CITY, the
CONTRACTOR shall make two "Helping Truck" crews available each day. These
trucks can be quickly dispatched to accommodate residents in immediate need. In
addition, these trucks will provide a visible form of"advertising" in neighborhoods
showing residents that the debris removal process is progressing and their needs are
being met.
E. Ownership and Disposal of Debris
1. Upon collection from public and/or private ROW all debris, including the ash residue
from the TDSRS, shall become the property of the CONTRACTOR.
2. The CONTRACTOR shall be responsible for either the lawful disposal or recycling
of all debris collected and/or transported, including hazardous and toxic waste.
3. The CONTRACTOR shall use only City-approved disposal sites or recycling
facilities unless prior written consent is obtained from the CITY.
4. Any revenue earned for recyclable materials recovered from the Eligible Debris shall
be credited to the CITY to be applied against invoices received from the
CONTRACTOR.
F. Scheduled Passes
1. The number and schedule of passes, as defined in Section I.O., shall be coordinated
by the CA with sufficient time between each subsequent pass to accommodate
reasonable preparation time needed by residents and/or City agencies.
2. The CONTRACTOR, as directed by the CA, shall make multiple, scheduled passes
of each Work Zone impacted by the disaster, commensurate with the magnitude of
the natural or manmade disaster.
3. The CONTRACTOR shall assign work crews and equipment so that the debris
removal process will progress in a systematic and predictable manner.
4. At all times, the CONTRACTOR shall know the names and current location of all
subcontractors and the location of all equipment under their direct supervision.
Page 13 of 42
5. Residents may be advised of the number and schedule of passes through Public
Service Announcements (PSA) initiated by the CITY, and the PSA shall advise
residents to separate and place all Eligible Debris at the curbside of the ROW.
G. Traffic Control
1. The CONTRACTOR shall mitigate impact on local traffic whenever possible.
2. The CONTRACTOR shall be responsible for establishing and maintaining
appropriate traffic control in accordance with the latest Manual of Uniform Traffic
Control Devices.
3. The CONTRACTOR shall provide all flag persons, proper signs, equipment, safety
vests and other necessary devices and shall provide sufficient signing, flagging and
barricading to ensure the safety of vehicular and pedestrian traffic in all Work Zones.
At a minimum, one flag person shall be posted at each end of each active loading site
within the designated Work Zone.
H. Use of Temporary Debris Storage And Disposal Sitc(s)
1. The CONTRACTOR shall use only TDSRS sites pre-designated by CITY and
CONTRACTOR unless otherwise approved by the CA.
2. The TDSRS Supervisor, as defined in Section I.V., shall direct all dumping and
loading operations effectively and efficiently so that the debris removal and disposal
process will progress in a systematic and predictable manner.
3. The CONTRACTOR shall be responsible for hauling all Eligible Debris, including
but not limited to recyclables, reduced debris, ash residue from the TDSRS
incinerators and any other disaster-generated debris located at the drop-off sites that
may be established for the residents by the CITY.
4. The TDSRS operators shall be responsible for loading all vehicles at the TDSRS for
final disposition of debris, and the CONTRACTOR shall provide vehicles as needed
under the direction of the TDSRS Supervisor to ensure there is no significant
accumulation of debris at the TDSRS.
5. The CITY makes no representations regarding the tum-around time at the TDSRS;
however, the CONTRACTOR shall inform the CA if any problem arises regarding
inability of trucks/vehicles to load and/or unload in a timely manner.
I. Load Tickets
1. Serialized, four-part Load Tickets, shown as Exhibit E, attached hereto and
incorporated herein, shall be used for recording cubic yards/tons of Eligible Debris
removed from Work Zones and for recording cubic yards/tons of debris removed
from the TDSRS for final disposition at an approved landfill or recycling facility.
2. All tickets shall be distributed in numerical order and the numbering system shall be
unique to the City of Pompano Beach. Numbers shall be recorded on a Load Ticket
Log, attached hereto and incorporated herein as Exhibit F, by the CA or authorized
designee. No Load Tickets shall be unaccounted for. If a Load Ticket is voided for
any reason, at least one copy of the ticket must be retained by both the
CONTRACTOR and the CITY for accounting purposes.
3. Each Load Ticket shall contain the following information:
-Preprinted ticket number
-Assigned vehicle/equipment number
-VIN number(if, requested)
-Vehicle/equipment driver's name
-Contract number
-CONTRACTOR name
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-Date
-Loading time
-Dumping time
-Maximum capacity in cubic yards
-Load size, either in tons or cubic yards
-Debris classification
-Assigned Work Zone
-Dumpsite location (TDSRS/final disposition site)
-Work zone monitor's signature
-Dumping site supervisor's signature (TDSRS/final disposition site)
4. The Load Tickets for debris hauling shall be completed upon arrival at the TDSRS
and a new ticket initiated upon the departure of debris hauling trucks at the
inspection tower(s) located at the entry/exit point for each TDSRS, to be completed
at the final disposition site.
5. Initial Load Ticket. The original Load Ticket shall be initiated by the Work Zone
Monitor and used to record CONTRACTOR's load information of Eligible Debris
hauled to the TDSRS for storage and reduction.
a. The Work Zone Monitor, or an authorized CITY representative, shall prepare
the initial Load Ticket at the designated Work Zone(s), providing all pertinent
information, including departure time, and sign the Load Ticket indicating
that all info contained on the form is correct.
b. The Work Zone Monitor shall give all copies of the initial Load Ticket to the
CONTRACTOR's hauler/driver prior to departure from the Work Zone.
c. Upon arrival at the TDSRS:
i. The CONTRACTOR's hauler/driver shall give all copies of the initial
Load Ticket to the CITY TDSRS Tower Inspector, as defined in Section
LU.
ii. The TDSRS Tower Inspector, or an authorized CITY representative, shall
visually inspect each load hauled to the TDSRS to verify that the contents
are in accordance with the definition of Eligible Debris.
iii. The TDSRS Tower Inspector shall note on the Load Ticket the arrival
time of the CONTRACTOR's truck/trailer.
iv. The TDSRS Tower Inspector and an authorized CONTRACTOR
representative shall visually verify the load volume (in cubic yards) or
weight (in tons, when a scale is available) recorded on the Load Ticket
and any other information, including but not limited to the truck number,
truck capacity and Work Zone location, as directed by the CITY.
v. The TDSRS Tower Inspector and the CONTRACTOR's representative
shall sign and date the Load Ticket to indicate acceptance of the load and
the information recorded on it.
vi. The TDSRS Tower Inspector shall retain one copy of the Load Ticket for
CITY records, give one copy to the hauler/driver and give the remaining
copies to the CONTRACTOR representative for CONTRACTOR
records.
6. Final Disposition Load Ticket. The TDSRS Tower Inspector shall issue a new Load
Ticket for the final disposition of Eligible Debris or recyclables for loads that
originate at the TDSRS.
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a. The TDSRS Tower Inspector, or authorized representative, shall initiate a Load
Ticket for final disposition of disaster debris, residue or recyclables at the
TDSRS.
b. The TDSRS Tower Inspector and the CONTRACTOR's representative shall
sign the Load Ticket indicating that all information provided is accurate.
c. The TDSRS Tower Inspector shall retain one copy of the Load Ticket for CITY
records. One copy shall be provided to the CONTRACTOR's representative in
the tower and two copies shall be given to the hauler prior to departure from the
TDSRS.
7. Upon arrival at the Final Disposition Site or recycling facility, the CONTRACTOR's
hauler shall give the two copies to the Disposal/Recycling Site Supervisor.
a. The Disposal/Recycling Site Supervisor shall visually validate the load
volume/weight and note the dump time on the final disposition Load Ticket,
retain one copy of the Load Ticket and give the remaining copy to the
CONTRACTOR's hauler.
b. The CONTRACTOR shall submit one copy of the Load Ticket and
corresponding Disposal/Recycling Site scale ticket to the CITY with the daily
disposal report and retain one copy for the CONTRACTOR's files.
c. In addition to the above, when recyclable, Eligible Debris is taken to a
recycling facility, broker or end-user, the CONTRACTOR shall include the
name and address of the recycling facility, broker or end-user, the amount and
type of recyclable materials delivered and the final use or product produced
from the recyclable material, if known, in the daily report to the CITY.
8. The CONTRACTOR shall summarize.the information from the Load Tickets of the
previous day and submit an electronic Load Ticket Spreadsheet, attached hereto and
incorporated herein as Exhibit G, to the CITY on daily basis.
J. Measurement
1. Eligible Debris collected and hauled by the CONTRACTOR shall be measured by
the cubic yard as predetermined through truck bed measurement, or by the ton as
weighed (if a scale is available) when entering the TDSRS or final disposition site(s).
2. The CITY TDSRS Tower Inspector, or an authorized representative, shall inspect
each load hauled by the CONTRACTOR to verify the load size (whether cubic yards
or tons) recorded on the Load Ticket.
3. If the TDSRS Tower Inspector determines by visual inspection that the load volume
(measured in cubic yards), is different than that recorded on the Load Ticket, the load
volume shall be adjusted at the TDSRS by the TDSRS Tower Inspector and shall be
recorded on the Load Ticket as the official documentation for the load size. Load
Tickets validated by the TDSRS Tower Inspector shall document the measurement.
4. If the CITY TDSRS Tower Inspector and the CONTRACTOR representative
disagree on the cubic yard volume of the truck load of Eligible Debris,the TDSRS
Tower Inspector shall take photos of the load, document that the Load Ticket is
incomplete and notify the CA that a final determination of the load size in cubic
yards is needed. The CA shall review the photos taken and make the final
determination of the load size in cubic yards.
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VI. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE(S) MANAGEMENT
AND OPERATIONS
A. Scope of Service
1. The CONTRACTOR shall assist the CA, or authorized designee, in determining the
selection of TDSRS within the City of Pompano Beach and shall provide TDSRS
management and operational services at the approved TDSRS. The TDSRS List,
Descriptions and Maps will be completed within thirty (30) days of execution of this
contract, designated as Exhibit H, attached hereto and incorporated herein.
2. Upon approval of TDSRS selections by the CA, the CONTRACTOR shall submit a
Site Layout Plan and Operations Plan to the CA for review.
3. At a minimum, the Site Layout Plan and Operations Plan shall address the following:
a. A list of TDSRS, including the site location, physical description of site,
acreage available for use and a site map
b. Site management, including but not limited to point-of-contact and
organizational chart
c. Accessibility to site
d. Traffic control procedures and on-site traffic patterns to avoid delays in
moving debris
e. Measures taken to prevent any significant accumulation of debris at TDSRS.
(Debris shall be constantly flowing to incinerators, grinders, and/or chippers,
and the residue and materials that are not recyclable shall be hauled to the
landfill and recyclables shall be hauled to recycling facilities, brokers or end-
users.)
f. Site safety
g. hazardous and toxic waste materials plan
h. Environmental mitigation plan, including considerations for smoke, dust,
noise, traffic routes, buffer zones, storm water runoff, archeology, historic
preservation, wetlands, endangered species, as appropriate
i. Remediation and restoration
4. The CITY may request that additional TDSRS be opened, if the need arises, and the
CONTRACTOR shall have three (3) days following notification of new TDSRS to
prepare a Site Operations Plan.
5. The CONTRACTOR shall provide all management, supervision, labor, machines,
vehicles, tools and equipment necessary to accept, process, reduce and incinerate
Eligible Debris and to load CONTRACTOR vehicles hauling debris to the Final
Disposition Site or recyclables to the Recycling Facility.
6. The CONTRACTOR shall provide all other services and/or facilities of any nature
necessary (including temporary power generation and base camps/housing for
CONTRACTOR's staff) to accomplish the Statement of Work and Scope of Service
as described herein.
7. The CONTRACTOR shall manage and supervise the TDSRS to accept Eligible
Debris collected under this Contract and other contracts or agreements approved by
the CITY.
8. The CONTRACTOR shall be responsible for traffic control, dust control, erosion
control, fire protection, on-site roadway maintenance, security and safety measures.
9. The CONTRACTOR shall set up plastic liners under stationary equipment such as
generators and mobile lighting plants unless otherwise directed by the CA.
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10. The CONTRACTOR shall direct traffic entering and leaving the TDSRS and shall
supervise all dumping and loading operations at the TDSRS.
11. The CONTRACTOR shall be responsible for the sorting, separating and stockpiling
of Eligible Debris at the TDSRS and shall ensure that the Eligible Debris remains
segregated at the TDSRS.
12. TDSRS Supervisor shall ensure that all Eligible Debris is deposited in areas
designated for that type of debris and, if needed, shall determine the appropriate
dumpsite for any mixed loads of debris.
13. The CONTRACTOR shall be responsible for erecting two inspection towers at each
TDSRS for the purpose of allowing CITY personnel to visually inspect and properly
document loads arriving and departing at the TDSRS. The inspection tower shall
accommodate four (4) employees, be constructed of materials acceptable to the
CITY, have a roof, be constructed to facilitate the observation and quantification of
debris hauled to the TDSRS (even in inclement weather conditions) and be
constructed so that the safety of employees is guaranteed. The exit tower shall
accommodate two (2) employees, be constructed of materials acceptable to the
CITY, have a roof, be constructed to facilitate the observation of trucks leaving the
TDSRS and ensure the safety of employees.
14. After obtaining prior approval from the CITY, the CONTRACTOR shall utilize tub
grinders, chippers, shredders, air curtain incinerators and any other equipment
necessary to reduce the volume of Eligible Debris.
15. Before white goods received at the TDSRS that contain Freon are hauled to the Final
Disposition Site, the CONTRACTOR shall remove and dispose/recycle all the Freon
in accordance with applicable regulatory requirements. The CONTRACTOR shall be
responsible for and shall provide all manpower and equipment necessary to load
CONTRACTOR's vehicles at the TDSRS for final disposition of reduced debris
and/or recyclable materials.
16. The CONTRACTOR shall establish lined temporary storage areas for ash, any
hazardous and toxic waste, fuels and other materials that may contaminate soils,
runoff or groundwater at the TDSRS.
17. The CONTRACTOR shall be responsible for the removal of hazardous and toxic
waste from the TDSRS, including loading of hazardous and toxic waste at the site
and properly disposing of the hazardous and toxic waste.
18. Upon completion of the debris reduction process, the CONTRACTOR shall clear the
TDSRS of all debris, including hazardous and toxic waste, and restore the site to its
previous condition and use to the satisfaction of the CA. Restoration will take place
within thirty (30) days after the conclusion of the CONTRACTOR's activities.
19. The CONTRACTOR shall comply with local, state and federal safety and health
requirements.
B. Performance Schedule
1. The CONTRACTOR shall commence work under this Contract only upon receiving
a written NTP from the CITY and shall continue until the CITY determines the work
is complete.
2. In conjunction with the NTP,the CITY shall issue a written Task Order which shall
designate the TDSRS and the maximum allowable time to complete the scope of
service, as mutually agreed by the CITY and the CONTRACTOR upon the
assessment of the amount of debris produced.
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3. The CONTRACTOR is required to process and reduce Eligible Debris at a specified
predetermined yardage rate. This production rate may be increased in the event the
CITY exercises the option for additional reduction capacity, either by supplying
additional equipment or opening another TDSRS. This rate shall be determined, in
part, by the severity of the disaster and the amount of debris produced and shall be
equitably negotiated by the CITY and the CONTRACTOR.
4. All site remediation work, including site restoration prior to close-out, shall be
completed within thirty (30) calendar days after receiving written notice from the CA
that the last load of debris has been delivered, unless the CITY initiates additions or
deletions to the Contract by written change order(s). Subsequent changes in
completion time shall be equitably negotiated by both parties pursuant to applicable
state and federal law.
C. TDSRS Considerations
1. The CONTRACTOR shall perform all testing of soil and groundwater at the site(s)
pre-selected for use as TDSRS at the time when site preparation begins. The test
results shall serve as a baseline for soil and groundwater conditions at the TDSRS.
Certified copies of the test results shall be provided to the CA before site operations
begin.
2. The CONTRACTOR shall also conduct continuous groundwater sampling once
operations commence, including samples taken from hazardous and toxic waste, ash
and fuel storage areas.
3. The CONTRACTOR shall perform soil and groundwater testing during the closure
of the TDSRS which shall serve as a comparison to the baseline testing to determine
whether soil or groundwater contamination has occurred.
4. The CONTRACTOR shall be responsible for preparing the TDSRS to accept the
debris, including but not limited to:
a. Clearing, erosion control, grading, constriction and maintenance of haul roads
and entrances
b. Providing utility clearances and sanitation facilities, if needed
c. Protecting existing structures at the sites
d. Repairing any damage caused by TDSRS operations at no additional cost to
the CITY
5. The CONTRACTOR shall be responsible for installing site security measures and
maintaining security for site operations at the TDSRS.
6. The CONTRACTOR shall manage the site to minimize the risk of fire, including but
not limited to locating fire extinguishers throughout each TDSRS as required by
OSHA regulations and employing personnel trained in incipient fire suppression
operations and safety procedures, such as operation of fire extinguishers and water
trucks.
7. The CONTRACTOR shall be responsible for the storage, removal and containment
of ash from all burning operations. At the end of each burning cycle, the ash residue
from the air curtain incinerator shall be removed from the burning area and placed in
a pre-identified ash disposal area. The containment area shall be "wetted down"
periodically to prevent particles from becoming airborne.
8. The CONTRACTOR shall erect an inspection tower with a roof to facilitate
observation and quantification of debris hauled to TDSRS and an exit tower to
facilitate observation of trucks leaving the site. Tower construction method and
material shall be approved by CITY prior to construction.
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9. The CONTRACTOR shall be responsible for control of pedestrian and vehicular
traffic in the TDSRS.
10. The CONTRACTOR shall provide all flag persons, proper signs, equipment and
other devices necessary to meet federal, state and local requirements. The traffic
control personnel and equipment shall be in addition to the personnel and equipment
required in other parts of this Contract. At a minimum, one flag person shall be
posted at each entrance to direct traffic to the site unless otherwise approved by
CITY.
D. TDSRS Closure Requirements
I. The CONTRACTOR shall be responsible for the closure of the TDSRS within thirty
(30) calendar days of receiving the last load of disaster-generated debris.
2. The site closure shall include removal of equipment, debris, and all remnants from
the processing operation (such as temporary toilets, observation towers, security
fence, etc.), final groundwater and soil testing, grading the site and restoring the site
to pre-work conditions.
3. The site shall be restored in accordance with all federal, state and local requirements.
4. The CONTRACTOR shall receive approval from the CA as to the final acceptance
of a site closure.
E. Equipment
1. The CONTRACTOR shall provide all equipment necessary to prepare the site,
accept Eligible Debris, stockpile the debris, feed the chippers, grinders and air
curtain incinerator(s), remove ash from the incinerator(s), load all ash residue for
disposal load all TDSRS debris and any other necessary equipment for final
disposition.
2. Prior to the commencement of Eligible Debris storage and reduction operations at
the TDSRS, the CONTRACTOR shall submit to the CITY a Vehicle and Equipment
List, attached hereto and incorporated herein as Exhibit D, that indicates the type of
vehicle and/or equipment to be used for debris handling, sorting, processing,
incinerating and loading, including manufacturer's name, and any other information
required by the CA for the purpose of monitoring and inspecting performance.
3. All equipment must be in compliance with applicable federal, state and.local rules
and regulations.
4. All equipment and operator qualifications shall meet the requirements of federal,
state and local safety and health requirements.
5. Equipment which is designated for use under this Contract shall not be used for any
other work during the working hours of this Contract.
6. Reduction of Eligible Debris may be accomplished by chipping and grinding,
provided the processing rate defined in Section VI.B.2. can be maintained. (Section
VI.F. specifies requirements for chipping and grinding procedures.)
7. If approved by the CITY, the reduction of burnable Eligible Debris shall be
accomplished by portable air curtain incinerators, pursuant to Section VI.F
incinerators herein.
F. Chipping and Grinding
1. The CONTRACTOR shall use chipping/grinding as a method of woody debris
reduction. Because the volume reduction achieved by chipping/grinding may not be
as great as the volume reduction achieved by incineration, incineration is the
preferred method for debris reduction.
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2. The average chip size produced shall be dependent on the needs of the end user,but
typically should not exceed 4 inches in length and % inch in diameter.
3. Contaminants are all materials other than wood products. Contaminants must be
held to 10% or less for the chips or mulch to be acceptable. Plastics shall be
eliminated completely. To help eliminate contaminants, root rake loaders should be
used to feed or crowd material to the chipper/grinder. Bucket loaders are not to be
used. The use of manual laborers shall be utilized to pull out contaminants prior to
feeding the chipper/grinders. Shaker screens shall be used when processing stumps
with root balls or when large amounts of soil are present in the vegetative, woody
debris.
4. Chips/mulch should be stored in piles no higher than 15 feet and shall meet all
federal, state and local laws.
G. Portable Air Curtain Incinerators
1. There shall be a minimum distance of 100 feet between the portable incinerator and
the nearest debris piles and a minimum distance of 1,000 feet between the portable
incinerator and the nearest building.
2. The CONTRACTOR must assure that the public and workers are kept a safe distance
from the incinerator.
3. The burn shall be extinguished at least two (2) hours before removal of the ash.
4. No hazardous or contained-ignitable material is to be dumped into the incinerator.
5. The CONTRACTOR shall ensure that the public and employees are protected from
the burn operation by the use of signs, fences and other protective measures.
6. Emissions shall meet state and federal standards for burning operations.
7. The CONTRACTOR shall be responsible for dust control while handling ash
materials.
8. Water trucks shall be provided by the CONTRACTOR and stationed at each TDSRS
and shall be used to reduce the threat of fire from all types of debris, to dampen
areas, including temporary roadways, to suppress dust from vehicles/equipment
entering and leaving the TDSRS and to aid in suppressing fires.
H., Hazardous And/Or Toxic Waste (hazardous and toxic waste) Issues
1. The CONTRACTOR shall be required to construct a containment area at the TDSRS
for hazardous and toxic waste that has been received at the TDSRS. This
containment area shall consist of an earthen berm with a non-permeable soil liner.
The hazardous and toxic waste containment area must be covered at all times with a
non-permeable cover.
2. The CONTRACTOR shall immediately report the presence of any hazardous and
toxic waste at the TDSRS to the CA, or authorized designee. Hazardous and toxic
waste shall be segregated from the remaining debris using a method that will allow
the remaining non-hazardous and toxic waste debris to be processed. All hazardous
and toxic waste debris shall be moved and placed in the designated hazardous and
toxic waste containment area.
3. The CONTRACTOR shall abate all hazardous and toxic waste in accordance with all
applicable federal, state and local laws, standards and regulations to include but not
limited to 29 CFR 1910.120, 40 CFR 311 and 49 CFR 100-199.
4. Hazardous and toxic waste abatement shall be accomplished in accordance with the
CONTRACTOR's hazardous and toxic waste Debris Management Plan and
Environmental Protection Plan, which shall become part of this Contract. The plan
includes but is not limited to:
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a. Establishing and implementing proper handling procedures for hazardous and
toxic waste, including household hazardous waste, which after a disaster may
become concentrated and no longer be considered de minmmus.
b. Segregation and removal of hazardous and toxic waste from the debris stream
prior to the recovery of other debris and sorting and additional recovery of
hazardous and toxic waste within each TDSRS.
5. All recovered hazardous and toxic waste shall be removed to a proper disposal site or
temporarily stored in the hazardous and toxic waste disposal areas constructed within
each TDSRS.
6. Hazardous and toxic waste shall be collected and removed from the TDSRS by the
CONTRACTOR's Hazardous and/or Toxic Waste Recovery and Disposal personnel.
I. CONTRACTOR hazardous and toxic waste Spills
1. The CONTRACTOR shall be responsible for reporting hazardous and toxic waste
spills to the CA and cleaning up all hazardous and toxic waste spills caused by the
CONTRACTOR's operations at no additional cost to the CITY.
2. Immediate containment actions shall be taken as necessary to minimize the effect of
any spill or leak. Cleanup shall be in accordance with applicable federal, state and
local laws and regulations.
3. Spills, at the TDSRS or off site, that meet the federal reporting requirements must be
reported on the Standard Spill Report to the National Response Center(as defined in
Section I.M.) and to the CA immediately following discovery.
4. A written follow-up report shall be submitted to the CA not later than seven (7) days
after the initial oral report. The written spill report shall be in narrative form and at a
minimum shall include the following:
a. Description of material spilled (including identity, quantity, manifest number)
b. Determination as to whether or not the amount spilled is EPA/State reportable
c. Exact time and location of spill, including description of the area involved
d. When and to whom it was reported
e. Affected stream or waters
f. Cause of incident
g. Equipment and personnel involved
h. Injuries or property damage
i. Duration of discharge
j. Containment procedures initiated
k. Summary of all communications the CONTRACTOR has had with press,
agencies, or Government officials other than CA
1. Description of cleanup procedures employed or to be employed at the site,
including disposal location of spill residue
J. Load Ticket
See Section V.I. herein.
K. Measurement
See Section V.J. herein.
VII. ADDITIONAL ASSISTANCE
A. Technical Disaster Recovery Assistance
1. Grant Administration
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a. The CITY's appointed Grant Coordinator (as defined in Section LG.), or an
authorized designee, shall manage and direct grant project application(s),
documentation and the reimbursement/close-out process.
b. The Grant Coordinator, or an authorized representative, shall be the contact
person for the CONTRACTOR in matters regarding FEMA public assistant
grants and shall act as liaison between FEMA and the CITY.
c. The Grant Coordinator, or an authorized representative, shall issue a written
NTP to the CONTRACTOR for Technical Services to be provided during
the term of this Contract. No level of technical assistance work shall
commence until a written NTP is received by the CONTRACTOR from the
Grant Coordinator.
2. FEMA Training Sessions
a. The CONTRACTOR shall conduct orientation and training sessions for
CITY key personnel in areas, including but not limited to, Request(s) for
Public Assistance and preparation of grant project application(s), criteria for
eligible work and eligible costs and FEMA requirements for quality and
quantity of required documentation to support requests for reimbursement.
b. The CONTRACTOR shall conduct training sessions for CITY personnel in
all categories of emergency work (Categories A —G, as defined in FEMA
322), including but not limited to the following:
i. One day training session for administrative key personnel
ii. One day training session for administrative representatives
iii. Annual, two day training session for CITY key personnel, upon any
renewal of the contract each year.
3. Preliminary Damage Assessment (PDA)
a. Upon request from the CITY before a formal NTP is issued by the CITY to
the CONTRACTOR, the CONTRACTOR shall provide a qualified,
authorized representative to accompany the federal, state and/or local
preliminary damage assessment team responsible for determining the impact
and magnitude of the disaster event before federal assistance is requested.
b. The CONTRACTOR shall assist CITY personnel in identifying damaged
facilities, quantifying types of damaged areas, distinguishing between
previous damage and disaster-generated damage, and documenting eligible
costs, describing the estimated, physical and financial impact of the disaster.
4. The CONTRACTOR shall assist CITY personnel in developing a plan of action for
the formulation of the Project Worksheet, developing and documenting a proper
Scope of Work and estimating costs necessary to repair the damage and/or replace
facilities for all categories of emergency work (Categories A—G, as defined in
FEMA 322).
a. The CONTRACTOR shall provide a qualified, authorized representative to
accompany the federal, state and CITY inspection team(s) responsible for
identifying the damaged site(s).
b. The CONTRACTOR shall assist CITY personnel in the identification of
work eligible for disaster assistance by FEMA and the preparation of a
quantitative estimate of the work necessary to complete repairs.
5. Documentation Support
a. The CONTRACTOR shall assist CITY personnel in the preparation and
completion of any and all forms and/or documentation necessary to support
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the reimbursement claims made to state or federal agencies, including but
not limited to FEMA.
b. Documentation shall include but is not limited to Project Applications,
Project Worksheets, Requests for Public Assistance and all other disaster-
generated documentation needed for the payment of claims, such as records
tracking administrative allowances, donated resources and labor timesheets
and repair expenses.
c. The CONTRACTOR shall assist CITY personnel in the review of
documentation for accuracy, quality and completeness before submitting for
payment of claims.
d. The CONTRACTOR shall assist CITY personnel in the preparation and
submittal of any and all necessary cost substantiation requests, replies to any
and all agency inquiries and/or appeals to any and all agency denials.
6. Consultation and Negotiation Services
a. The CONTRACTOR shall provide guidance to CITY personnel on issues
involving federal and state reimbursement of disaster-generated expenses.
b. The CONTRACTOR shall assist CITY personnel in negotiations with
federal and state officials.
c. The CONTRACTOR shall assist CITY with the exploration of alternative
funding options through other federal or state programs, including but not
limited to the Environmental Protection Agency and the US Department of
Agriculture.
B. Additional Services/Compensation
1. If, upon written agreement by the CITY and the CONTRACTOR, the
CONTRACTOR shall perform additional services beyond the Scope(s) of Service in
this Contract, and if such additional services are not required as a result of error,
omission or negligence of the CONTRACTOR, then, in such an event, the
CONTRACTOR shall be entitled to additional compensation.
2. The additional compensation shall be computed, using the attached Pricing
Schedule(s), by the CONTRACTOR on a revised Minimum Level of Service
Commitment(s) and/or Plan(s) of Action proposal(s) and submitted to the CA, or an
authorized representative, for review and approval by the CITY. The cost and
timeframe for the completion of services shall be agreed upon before commencement
of any additional services by the CONTRACTOR. The Minimum Level of Service
Commitment(s) and/or Plan(s) of Action shall be incorporated into this Contract by a
written Amendment.
3. Upon acceptance of the Minimum Level of Service Commitment(s) and/or Plan(s) of
Action, the CITY shall issue a Task Order to the CONTRACTOR, and the Scope of
Work shall be performed by the CONTRACTOR according to the approved terms.
4. Any additional service or work performed before a written Amendment to this
Contract shall not be compensated by the CITY.
5. Additional Services that may be requested by the CITY include but are not limited to
the following:
a. Private Property Demolition and Debris Removal—The CONTRACTOR
shall operate beyond the public ROW only as identified and directed by the
CITY. Operations beyond the ROW on private property shall be only as
necessary to abate imminent and significant threats to the public health and
safety of the community and shall include but is not limited to the
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1
demolition of structures and the removal and relocation of the debris to the
public ROW.
b. Marine Debris Removal—The CONTRACTOR shall clear canals and
waterways of marine debris only as identified and directed by the CITY.
c. Hazardous and toxic waste Disposal—The CONTRACTOR shall collect,
transport and dispose of hazardous and toxic waste in accordance with all
applicable federal, state and local laws, standards and regulations as directed
by the CITY. The coordination for hazardous and toxic waste removal and
disposal at a lawfully permitted disposal facility shall be the responsibility of
the CONTRACTOR.
d. Dead Animal Carcasses—As identified and directed by the CITY, the
CONTRACTOR shall collect and haul dead animal carcasses, including but
not limited to dead livestock, poultry and large animals that pose an
imminent and significant threat to public health and safety, to the TDSRS
and/or Final Disposition Site at an approved landfill.
e. Fallen Trees—Any Eligible Debris, such as fallen trees, which extends onto
the ROW from private property, shall be cut by the CONTRACTOR at the
point where it enters the ROW, and that part of the debris which lies within
the ROW shall be removed by the CONTRACTOR.
f Hazardous Stumps—Any Eligible Debris, such as hazardous stumps, that
poses a threat to life, public health and/or safety shall be identified by the
CONTRACTOR and reported to the Work Zone Monitor. Each stump shall
be measured by the CONTRACTOR and the CITY Work Zone Monitor, or
an authorized representative, three (3) feet above normal ground level to
determine the diameter of the trunk. Once the diameter is established, the
stump shall be physically numbered by the best means available, photo
documented and recorded by the CONTRACTOR on a Hazardous Stump
Log, and submitted to the CA, or an authorized representative, on a daily
basis. The Work Zone Monitor shall initiate a Load ticket for the hazardous
stumps at the Work Zone in which they are collected. The CONTRACTOR
shall remove and haul all hazardous stumps to the TDSRS and backfill each
stump hole with compatible, clean fill material.
g. Fill Dirt—As identified and directed by the CITY, the CONTRACTOR
shall place compatible fill dirt in ruts created by equipment, holes created by
removal of hazardous stumps and other areas that pose an imminent and .
significant threat to public health and safety.
h. Sand Screening—The CONTRACTOR shall screen all sand to remove
Eligible Debris deposited as a result of a natural or manmade disaster. Sand
screening shall include the collection of debris-laden sand, hauling to the
processing screen, processing the sand through the screen and returning
clean sand to the beach. Eligible Debris removed from the sand shall be
collected, hauled and processed at the TDSRS.
i. White Goods—The CONTRACTOR shall recycle all eligible white goods as
defined in Section IV.I.e. in accordance with all federal, state and local
rules, regulations and laws. There is no additional payment for the handling
of white goods. The cost is included in the cubic yard price for debris
removal.
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j. Freon Recovery. Any white goods that may contain Freon, such as
refrigerators, freezers or air conditioners, shall have the Freon removed by
the CONTRACTOR at the TDSRS or final disposition site in accordance
with all federal, state and local rules, regulations and laws.
6. The CONTRACTOR shall offer the following additional services to the CITY at no
cost:
a. Assistance and Training—as defined in Section VII.A.
b. Preliminary Ground level Damage Assessment—Upon request from the
CITY before a written Task Order is issued, the CONTRACTOR shall
provide a qualified, authorized representative to accompany the federal, state
and/or local Preliminary Damage Assessment team responsible for
determining the ground level impact and magnitude of the disaster event
before federal assistance is requested. In addition, the CONTRACTOR shall
assist CITY personnel in identifying damaged locations and facilities,
distinguishing between previous damage and disaster-generated damage, and
documenting eligible costs, describing the physical and financial impact of
the disaster.
c. Preliminary Aerial Damage Assessment—Upon request from CITY, and
before a written task order is issued, the Contractor will provide a qualified,
authorized representative, along with the pre-arranged use of a helicopter
(including a pilot) for an aerial determination of the impact and magnitude of
the disaster event before federal assistance is requested. This service shall
also be available for the first thirty (30) days following an event, and shall be
provided at no cost to the CITY. The CITY shall support FEMA
reimbursement for the aircraft should funding for the service be available,
but FEMA funds collected shall be payment in full with no payment due
from the City for the service. In addition, the CONTRACTOR shall assist
CITY personnel in identifying damaged locations and facilities,
distinguishing between previous damage and disaster-generated damage, and
documenting eligible costs, describing the physical and financial impact of
the disaster.
d. Mobilization and Demobilization—All arrangements necessary to mobilize
and demobilize the CONTRACTOR's labor force and equipment needed to
perform the Scope of Service contained herein shall be made by the
CONTRACTOR.
e. Mobile Command Unit—Use of the mobile command unit for CITY debris
recovery management personnel to serve as a field operations command
center.
f. Temporary Storage of Documents—Storage of daily or disaster-related
documents and reports for protection during the disaster event.
g. Debris Planning Efforts—The CONTRACTOR shall assist in all disaster
debris recovery planning efforts as requested by the CITY. These planning
efforts shall include but not be limited to development of a debris
management plan, identification of adequate temporary debris storage and
reduction sites, estimation of debris quantities, and emergency action plans
for debris clearance immediately following event.
h. Closure and Remediation of the TDSRS—The CONTRACTOR shall
remove all CONTRACTOR equipment and temporary structures and shall
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dispose of all residual debris from the TDSRS at an approved, final
disposition site. Ash piles shall be tested using the Toxicity Characteristic
Leaching Procedure, and ash shall be disposed of in a Class I landfill if
contamination is not found. If unacceptable levels of contamination are
detected, the ash shall be disposed of in a hazardous material landfill. Once
stockpiled debris is removed from the site, the CONTRACTOR shall test
soil and groundwater, and the test results shall be compared to baseline test
results to determine if contaminants are present. The CONTRACTOR is
responsible for the reclamation and remediation of the TDSRS site to its
original state.
i. Reporting—The CONTRACTOR shall provide and submit to the CITY all
reports and documents as may be necessary to adequately document the
Debris Recovery Services.
C. Reporting
1. Commencing with the issuance of a Task Order, the CONTRACTOR shall submit a
daily report to the CA that fully and completely describes the CONTRACTOR's
operations conducted that day.
2. The daily report shall contain, at a minimum,the following information:
a. CONTRACTOR's Name
b. Contract Number
c. Date of work performed
d. Subcontractor's Name(s)
e. Work Zone Crew (total number of personnel and vehicle/equipment in
operation that day)
f. Employee daily time tickets, for hourly rates if needed
g. Location of Work Zone
h. Location of TDSRS
i. Daily and cumulative totals of debris collected
j. Daily and cumulative totals of debris processed, to include method(s) of
processing, by debris category
k. Daily estimate of hazardous and toxic waste segregated, and cumulative
amount of hazardous and toxic waste placed in the designated holding area
1. Copies of Load Tickets for day
m. Copies of Damage Reports and Resolutions
n. Any inspections conducted by federal, state or local government agencies
o. Any damages to private property caused by CONTRACTOR operations
p. Any problems encountered or anticipated
3. The CONTRACTOR shall submit daily projection reports, which shall outline an
action plan indicating estimates of Eligible Debris collection/transportation and
debris reduction with a one-, two- and seven-day forecast.
4. At completion of work performed under this Contract, the CONTRACTOR shall
prepare and submit a detailed description of all Eligible Debris collection and
transportation activities conducted, including but not limited to, total volume/tonnage
of debris collected and hauled; a detailed description of all debris reduction activities
conducted, including but not limited to, total volume/tonnage of debris received and
loaded for final disposition, by category; the total cost of the project; any lessons that
may have been learned for improving operations in the future; and any other
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additional information or recommendations as may be necessary to adequately
document the conduct of debris management operations.
VIII. INVOICING
A. The CONTRACTOR shall invoice the CITY on a monthly basis commencing with the
first day of the month following the first full month of service(s) for work satisfactorily
completed.
B. The invoice submitted by the CONTRACTOR to the CITY shall be an original invoice
and not a faxed copy or carbon copy.
C. The invoice shall be sent to:
City of Pompano Beach
Attention: Office of the Controller
P.O. Drawer 1300
Pompano Beach, Fl. 33061
D. The CONTRACTOR (on the first of each month) shall be entitled to invoice for 90% of
the line items after work is completed on a monthly basis.
E. The invoice shall be completed and signed by the CONTRACTOR.
F. The invoice shall describe the work performed during the invoice period and be
supported by such data as the CITY may reasonably require to include but not limited to
the following:
1. Each invoice shall contain verification of each cubic yardage/tonnage collected and
hauled by the CONTRACTOR by attaching a copy of each Load Ticket.
2. Each invoice shall also contain a summary sheet indicating, daily totals of verified
load receipts and invoice amounts.
G. The CITY may temporarily remove any disputed amount, by line item, from the invoice
for review.
H. The CONTRACTOR shall be notified of the disputed charge within ten (10) working
days of the date on which a proper invoice (as defined in FS 218.72.1) is received by the
CITY.
I. The CONTRACTOR shall provide clarification and a satisfactory explanation of charges
to the CITY prior to payment of those charges.
J. Payment for verified and authorized work completed shall be made to the
CONTRACTOR within 45 days after the date on which a proper invoice (as defined in
FS 218.72.1) is received by the CITY.
K. Upon receipt of the CONTRACTOR's invoice and written approval of same by the
CITY's authorized representative, the CITY shall pay the CONTRACTOR through
payment issued by the Clerk of the Court pursuant to the Florida Prompt Payment Act.
L. The CONTRACTOR will be subject to audit by federal, state, and local agencies upon
request by said parties.
M. Payment to the CONTRACTOR for services outlined in this Contract shall not be
contingent on funding from one source.
IX. PAYMENT
A. The CONTRACTOR shall be compensated for the removal,hauling, disposal and
processing (separation, chipping grinding and incineration) of only Eligible Debris
B. If any load is determined to contain material other than Eligible Debris, the load will
not be accepted, and the CONTRACTOR will not be paid for removing, hauling,
disposing or processing that load.
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C. The CITY may direct the CONTRACTOR to handle Ineligible Debris if that debris
poses a threat to the health, welfare or safety of the community-at-large. If such services
are required, the CITY shall give prior written authorization for the handling of this
debris and the CITY shall pay the CONTRACTOR for these services performed.
D. Payment for work completed by the CONTRACTOR shall be invoiced on a monthly
basis, commencing with the first day of the month following the first full month of
service. Invoices shall be based on verified and approved cubic yard/tonnage quantities
from the daily operational reports and valid Load Tickets signed by the CITY's
authorized representative.
E. Payment for verified and authorized work completed shall be made to the
CONTRACTOR within 45 days after the date on which a proper invoice (as defined in FS
218.72.1) is received by the CITY.
F. Pursuant to the Pricing Schedule and Hourly Pricing Schedule, Exhibit J and Exhibit K
respectively, attached hereto and incorporated herein, the CONTRACTOR shall invoice
the CITY for the following:
1. The removal, hauling and disposal of Eligible Debris (as defined in Section V.):
a. each validated load picked up at the designated Work Zone, hauled to and
dumped at a TDSRS; and
b. each validated load hauled from the TDSRS for final disposition at a City-
approved landfill or recycling facility; and
c. tipping fees incurred at a City-approved landfill based on the current tipping
fee at the time of disposal.
2. TDSRS Management and Operations (as defined in Section VI.) including:
a. selection, preparation and layout of site;
b. management, maintenance and operation of the TDSRS;
c. the sorting, segregation, processing and reduction (chipping, grinding or
incinerating);
d. groundwater and soil testing;
e. furnishing materials, supplies, labor,tools and equipment necessary to
perform services;
f. providing traffic control, dust control, erosion control, inspection tower(s),
lighting, ash and hazardous and toxic waste containment areas, fire
protection, permits, environmental monitoring, and safety measures;
g. loading reduced/stored and initiating Load Tickets for final disposition; and
h. closure and remediation of TDSRS.
3. Additional Services (as defined in Section VII.B.5.):
a. Additional services, including but not limited to the services listed below
shall be performed by the CONTRACTOR upon issuance of a Task Order
by the CITY:
i. Private Property Demolition and Debris Removal
ii. Marine Debris Removal
iii. Hazardous and/or Toxic Waste Disposal
iv. Dead Animal Carcasses
v. Fallen Trees
vi. Hazardous Stumps
vii. Fill Dirt
viii. Sand Screening
ix. Freon Removal
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b. The CONTRACTOR shall offer the following additional services to the
CITY at no additional cost (as defined in Section VII.B.6.):
i. Training and Assistance
ii. Preliminary Damage Assessment
iii. Mobilization and Demobilization
iv. Mobile Command Unit
v. Temporary Storage of Documents
vi. Debris Planning Efforts
vii. Closure and Remediation of TDSRS
viii. Reporting and Documentation
c. Travel and Per Diem Costs incurred by the CONTRACTOR, or any
employees/subcontractors of the CONTRACTOR, during the term of this
Contract shall be paid by the CONTRACTOR. The CITY will not pay any
Travel or Per Diem costs incurred by the CONTRACTOR.
G. Other than the rates described herein, the CONTRACTOR shall not be entitled to
payment for expenses, fees or other costs incurred at any time and in any connection with
performance of work under the Contract.
H. Any CONTRACTOR or subcontractor that is identified on the List of Parties Excluded
from Federal Procurement and Nonprocurement Programs (as defined in Section I.K.)
shall not be authorized to perform services as outlined in the Scope of Service and the
said CONTRACTOR/subcontractor shall not be paid for any services performed.
L At the request of either party, the CITY may modify the CONTRACTOR's Pricing
Schedule for each subsequent contract year, after the first contract year, and the new
Pricing Schedule shall be increased by multiplying the Consumer Price Index (CPI) by
75%. The formula shall be as follows:
Contractor Fee x (1 + 75% of CPI) = Subsequent Year Fee
1. The CPI shall be calculated as the lesser of a twelve (12) month average of the
United States All Urban or Southern All Urban Consumer Price Index based on the
information from the Bureau of Labor Statistics, Southeastern Regional Office for
the twelve (12) months ending December 31 preceding each new contract year.
2. If the CPI is discontinued or substantially altered, the CITY may select another
relevant price index published by the United States government or by a reputable
publisher of financial or economic indices.
J. The CONTRACTOR shall be entitled to invoice the CITY for 90% of the line items, after
work is completed, on a monthly basis (the first of each month). The remaining 10% will
become due after all Eligible Debris is properly processed and disposed of at the final
disposition site(s), the TDSRS final closure and remediation process is approved by the
CITY, all subcontractors and material suppliers verify that they have been paid and the
CONTRACTOR submits a proper, final invoice.
K. Final payment shall be released to the CONTRACTOR upon approval by the CA.
X. OTHER CONSIDERATIONS
A. The CONTRACTOR shall supervise and direct the work, using skilled labor and proper
equipment, safely operated, for all tasks.
B. Safety of the CONTRACTOR's personnel and equipment is the responsibility of the
CONTRACTOR.
C. Additionally, the CONTRACTOR shall employee when possible local area vendors
qualified to assist in the Debris Recovery Services operation.
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D. The CONTRACTOR shall pay for all materials, personnel, taxes, and fees necessary to
perform under the terms of this Contract.
E. The CONTRACTOR must be duly licensed in accordance with the state's statutory
requirements to perform the work.
F. The CONTRACTOR shall be responsible for determining what permits are necessary to
perform work under the Contract. The CONTRACTOR shall obtain all permits necessary
to complete the work. Copies of all permits shall be submitted to the CA.
G. If burning as a method of reducing Eligible Debris is determined as necessary by the
CITY, the CITY shall assist the CONTRACTOR in obtaining a burn permit to allow air
curtain incineration at the TDSRS.
H. The CONTRACTOR shall be responsible for taking corrective action in response to any
notices of violations issued as a result of the CONTRACTOR's or any subcontractor's
actions or operations during the performance of this Contract. Corrections for any such
violations shall be at no additional cost to the CITY.
I. Any and all CONTRACTOR documents, records, disks, original drawings, photos,
videos or other information shall become the property of the CITY for its use and/or
distribution as may be deemed appropriate by the CITY.
J. The CONTRACTOR shall maintain adequate records to justify all charges and costs
incurred in performing the work for at least three (3)years after completion of this
Contract. Furthermore, the CITY shall have access to such books, records, documents
and photos as required in this Contract for the purpose of inspection or audit. This
provision shall extend three (3) years beyond the term of this Contract or any extension
thereto.
XI. INDEPENDENT CONTRACTOR
A. All employees of the CONTRACTOR shall be, at all times, the sole employees of the
CONTRACTOR under its sole discretion and not an employee or agent of the CITY.
B. The CONTRACTOR shall supply competent and physically capable employees who
shall have and wear proper identification.
C. The CITY reserves the right to require the CONTRACTOR to remove any employee the
CITY deems careless, incompetent, insubordinate or otherwise objectionable.
XII. OTHER CONTRACTS
A. The CITY reserves the right to issue other contracts or direct other contractors to work
within the Scope(s) of Service included in this Contract. Both CONTRACTOR and CITY
agree this contract is non-exclusive
B. The CONTRACTOR shall be required to cooperate with other contractors relative to
providing information requested in a timely manner and in the specified form.
XIII. CITY OBLIGATIONS
A. The CA, or an authorized representative, is designated by the CITY to be the primary
contact person for the CONTRACTOR, and this Disaster Debris Recovery Services
Contract shall be administered on behalf of the CITY by the Solid Waste Division of the
Public Works Department.
B. The CITY shall provide inspectors for the monitoring of Eligible Debris collection,
segregation and removal operations in the Work Zones.
C. The CITY inspectors shall examine each load hauled from the Work Zones by the
CONTRACTOR to verify that the contents are in accordance with the definition of
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Eligible Debris and to verify the load size (whether cubic yards or tons) recorded on the
Load Ticket.
D. The CITY shall provide TDSRS Monitors to inspect each load received by the
CONTRACTOR at the TDSRS to verify that the contents are in accordance with the
definition of Eligible Debris and to verify the load size (whether cubic yards or tons)
recorded on the Load Ticket.
E. The CITY monitors shall inspect all vehicles/equipment entering and leaving the TDSRS
to ensure that haulers do not add excessive amounts of water or soil to debris prior to
unloading/loading.
F. Should operation of equipment be required outside of the ROW, the CITY shall provide a
Right-of-Entry Agreement, Hold Harmless Agreement and a Non-duplication of Benefits
Agreement executed with the Property Owner prior to CONTRACTOR work being
authorized.
XIV. TERMINATION
A. This Contract may be terminated by the CITY upon thirty (30) days advance written
notice to the CONTRACTOR at the primary business address as designated on the
signature pages; however, if any work or service hereunder is in progress but not
completed as of the date of termination, then this Contract may be extended upon written
approval from the CITY until said work or services are completed and accepted by the
CA.
B. In the event this Contract is terminated or cancelled upon the request and for the
convenience of the CITY with the required thirty(30) day advance written notice, the
CITY shall reimburse the CONTRACTOR for actual work satisfactorily completed.
C. Termination by the CITY for cause, default or negligence on the part of the
CONTRACTOR shall be excluded from the foregoing provision, and the CITY reserves
the right to terminate the Contract by issuing a written notice to the CONTRACTOR.
Any termination costs, including demobilization of equipment and personnel, shall be
incurred and paid by the CONTRACTOR. The thirty (30) day advance written notice
requirement is waived in the event of termination for cause.
D. In the event there should occur any material breach or material default in the performance
of any covenant or obligation by the CONTRACTOR which has not been remedied
within five (5) calendar days after receipt of written Notice of Termination from the
CITY specifying such breach or default, the CITY may, if such a breach or default is
continuing, terminate this Contract with the CONTRACTOR immediately. In such case,
the CONTRACTOR shall not be entitled to receive further payment for services rendered
from the effective date of the Notice of Termination.
FORCE MAJEURE
A. Force Majeure
Except for any payment obligation by either party, if the CITY or CONTRACTOR is
unable to perform, or is delayed in its performance of any of its obligations under
this Contract by reason of any event of force majeure, such inability or delay shall be
excused at any time during which compliance therewith is prevented by such event
and during such period thereafter as may be reasonably necessary for the CITY or
CONTRACTOR to correct the adverse effect of such event of force majeure.
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B. Events
1. An event of"Force Majeure" shall mean the following events or circumstances to the
extent that they delay the CITY or CONTRACTOR from performing any of its
obligations (other than payment obligations) under this Contract:
a. Strikes and work stoppages unless caused by a negligent act or omission of
CONTRACTOR or its agents or assignments;
b. Acts of God, tornadoes, hurricanes, floods, sinkholes, fires, and explosions
(except those caused by negligence of CONTRACTOR, its agents, and
assigns), landslides, earthquakes, epidemics, quarantine, pestilence, and
extremely abnormal and excessively incumbent weather; and
c. Acts of public enemy, acts of war, terrorism, effects of nuclear radiation,
blockades, insurrection, riots, civil disturbances, or national or international
calamities.
d. Suspension,termination or interruption of utilities necessary to the operation
of the Project.
Economic Hardship
Economic hardship of the CONTRACTOR shall not be considered an event of Force
Majeure.
Modification
In order to be entitled to the benefit of this section, a party claiming an event of
Force Majeure shall be required to give prompt written notice to the other party
specifying in detail the event of Force Majeure and shall further be required to
diligently proceed to correct the adverse effect of any Force Majeure. The parties
agree that, as to this section, time is of the essence.
XVI. LIQUIDATED DAMAGES
A. The CONTRACTOR and CITY agree that the CONTRACTOR's compliance with the
terms of this Contract is of great importance. As such, the CITY, or an authorized
representative, shall monitor, inspect and verify the CONTRACTOR's activities for
compliance.
B. The CONTRACTOR and CITY acknowledge and agree that it is difficult or impossible
to accurately determine the amount of damages that would, or might, be incurred by the
CITY due to the CONTRACTOR's failure to comply with the terms of this Contract and
for which the CONTRACTOR would otherwise be liable. Accordingly, in addition to the
payment of other damages, liquidated damages may be assessed against the
CONTRACTOR for the following failures to comply with the Contract:
1, A $5,000.00 per day charge for failure to provide adequate manpower and equipment
to perform the scope(s) of service as outlined in the Contract. (see Section IV.G.1)
2. A $1,000.00 per incident charge for failure to properly separate TDSRS debris at
street/road level or during hauling as outlined in the Contract (see Section V.A.10.-
11.)
3. A $1,000.00 per incident charge for failure to properly segregate Eligible Debris at
TDSRS as outlined in the Contract (see Section VI.A.12.)
4. A $500.00 per incident charge for collection and hauling of ineligible or unauthorized
disaster-generated debris as outlined in the Contract (see Section V.A.S.)
5. A $500.00 per incident charge for acceptance of ineligible or unauthorized disaster-
generated debris at the TDSRS as outlined in the Contract(see Section VI.A.12.)
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6. A $1,000.00 per day charge for failure to provide all reports and Load Tickets as
outlined in the Contract (see Section VILC.)
7. A $1,000.00 per day charge for failure to provide adequate traffic control as outlined
in the Contract (see Section V.A.14. and VI.C.9.-I0.)
S. A $1,000.00 per incident charge for failure to safely operate equipment or vehicles as
outlined in the Contract (see Section V.A.15. and VI.A.9.)
9. A $5,000.00 per day charge for failure to meet the completion date (time period
determined by number of calendar days) for services performed in a designated Work
Zone (see Section IV.E.2.-3.)
10. A $5,000.00 per day charge for failure to maintain the minimum processing rate,
unless non-compliance is due to insufficient debris amounts being delivered to the
site. (see Section IV.E.2.-3.)
11. A $1,000.00 per day charge for failure to close-out TDSRS by the completion date
established by the CITY. (see Section IV.E.2.-3.)
12. A $1,000.00 per day charge for failure to fully remediate TDSRS by the completion
date established by the CITY. (see Section IV.E.2.-3.)
XVII. LIENS AND TAXES
A. The CONTRACTOR shall not at any time suffer or permit any lien, attachment or any
other encumbrance under the laws of the State of Florida or otherwise by any person or
persons whomsoever to remain on file with the CITY against any money due or to
become due for any work done or materials furnished under this Contract or by any
reason or claim or demand against the CONTRACTOR.
B. The CONTRACTOR shall keep all equipment and vehicles free and clear of all levies,
liens and encumbrances. The CONTRACTOR shall pay all taxes, license and
registrations fees, and similar charges imposed on the ownership, possession or use of the
equipment and vehicles during the term of this Contract.
C. Such lien, attachment or encumbrance, until it is removed, shall preclude any and all
claims or demands for any payment by virtue of this Contract.
XVIII. INDEMNIFICATION AND HOLD HARMLESS
A. The CONTRACTOR shall pay on behalf of and indemnify and hold harmless, the CITY,
its commissioners, officers, employees, agents and volunteers from and against any and
all claims, actions,damages, fees, fines, penalties, defense costs, suits or liabilities which
may arise out of any act, omission, or default of the CONTRACTOR arising out of or in
any way connected with the CONTRACTOR's (or CONTRACTOR's officers,
employees, agents, volunteers, or subcontractors, if any) performance or failure to
perform duties under the terms of this Contract. This section of the Contract will extend
beyond the term of the Contract.
B. The CONTRACTOR further agrees to investigate, handle, respond to, provide defenses
for and defend any such claims, even if claim is grour_dless, false or fraudulent.
C. Nothing herein shall be construed to hold the CONTRACTOR liable for the negligence
of the CITY.
D. This indemnification and hold harmless agreement shall survive the termination or
expiration of this Contract.
XIX. INSURANCE
A. Insurance Procurement. Before performing any contract work, the CONTRACTOR shall
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procure and maintain, during the term(s) of this Contract, unless otherwise specified,
insurance listed below. The policies of insurance shall be primary and written on forms
acceptable to the CITY and placed with insurance carriers approved and licensed by
Insurance Department in the State of Florida and meet a minimum financial A.M. Best
and Company rating of no less than Excellent. No changes are to be made to these
specifications without prior written specific approval by the City Risk Management
Division.
1. Worker's Compensation: CONTRACTOR will provide Worker's Compensation
Insurance, on behalf of all employees who are to provide service under this Contract,
as required under Florida Laws, Chapter 440, the Jones Act and Longshoreman and
Harbormasters exposures, and Employers Liability no less than $100,000 per
employee per accident; $100,000 employee per disease and $500,000 disease
aggregate.
2. Commercial General Liability: Including but not limited to bodily injury, property
damage, contractual products and complete operations, watercraft, if under twenty-
six (26) feet and Ocean Marine if over twenty-six (26) feet, and personal injury with
limits of not less than $1,000,000.00 per occurrence, $1,660,000.00 aggregate
covering all work performed under this Contract.
3. Automobile Liability: Including bodily injury and property damage, including all
vehicles owned, leased, hired and non-owned vehicles with limits of not less than
$1,000,000.00 combined single limit covering all work performed under this
Contract(Limits may be satisfied by combining an Umbrella form and an
Automobile form for a combined total limit of$5,000,000.00)
4. Umbrella Liability: With limits of not less than $5,000,000.00 per occurrence
covering all work performed under this Contract.
5. Hazardous Materials Insurance: For the purpose of this section: the term "hazardous
materials" includes all materials and substances which are now designated or defined
as hazardous by Florida or federal law or by the rules or regulations of Florida or any
federal agency. If work being performed involves hazardous materials, the need to
procure and maintain any or all of the following coverage will be specifically
addressed upon review of exposure. However if hazardous materials are identified
while carrying out this Contract, no further work is to be performed in the area of the
hazardous material until the Risk Management Division has been consulted as to the
potential need to procure and maintain any or all of the following coverage through
an addendum to the Contract.
a. CONTRACTOR's Pollution Liability - for sudden and gradual occurrences
and in an amount no less that $1,000,000 per claim and $1,000,000 in the
aggregate arising out of work performed under this Contract, including, but
not limited to all hazardous materials identified under the Contract.
b. Asbestos Liability - for sudden and gradual occurrences and in an amount no
less than $1,000,000 per claim and $1,000,000 in the aggregate arising out of
work performed under this Contract.
c. Disposal - When applicable, the CONTRACTOR shall designate the
disposal site and furnish a certificate of insurance from the disposal facility
for Environmental Impairment Liability Insurance covering liability for
sudden and accidental occurrences in an amount not less than$3,000,000 per
claim and $3,000,000 in the aggregate and shall include liability for non-
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sudden occurrences in an amount not less than $6,000,000 per claim and
$6,000,000 in the aggregate.
d. Hazardous Waste Transportation - When applicable, the CONTRACTOR
shall designate the hauler and furnish a Certificate of Insurance from the
hauler for Automobile Liability Insurance with Endorsement MCS90 for
liability arising out of the transportation of hazardous materials with an
amount not less than $1,000,000 annual aggregate and provide a valid EPA
identification number.
e. Certificates of Insurance - shall clearly state the hazardous material exposure
work being performed under the Contract.
6. Additional Insured: All policies, required by this Contract with the exception of
Professional Liability or Worker's Compensation, unless specific approval is given
by the City Risk Management Division, are to be written on an occurrence basis,
shall name the CITY, its commissioners, officers, employees, agents and volunteers
as additional insured as their interest may appear under this Contract, and the
insurer(s) shall agree to waive all rights of subrogation against the CITY, its
commissioners, officers, employees, agents or volunteers.
7. Subcontractor Insurance: Insurance and insurance provisions, itemized in this
Contract, and required of the CONTRACTOR, shall be provided by or in behalf of
all subcontractors to cover their operations performed under this Contract. The
CONTRACTOR shall be held responsible for any modifications, deviations or
omissions in these insurance requirements as they apply to subcontractors.
B. Each insurance policy required by this Contract shall:
1. Separate Application of Insurance. Apply separately to each insured against whom
claim is made and suit is brought, except with respect to the limits to the insurer's
liability.
2. Suspended, voided, Canceled Insurance. Be endorsed to state that coverage shall not
be suspended, voided or canceled by either party except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given to the City
Risk Management Division.
3. City Coverage Review. The City Risk Management Division shall retain the right at
any time to review coverage, form and amount of insurance.
4. The CONTRACTOR's Liability. The procuring of required policies of insurance
shall not be construed to limit the CONTRACTOR's liability nor to fulfill the
indemnification provisions and requirements of this Contract. Notwithstanding said
policy or policies of insurance, the CONTRACTOR shall be obligated for the full
and total amount of any damages, injury or loss caused by any act, neglect, omission
or default connected with this Contract.
5. Premium Payments. The CONTRACTOR shall be solely responsible for payment of
all premiums for insurance contributing to the satisfaction of this Contract and shall
be solely responsible for the payment of all deductibles to which such policies are
subject, whether or not the CITY is an insured under the policy.
6. Claims Made Policies. Claims Made Policies will be accepted for professional and
hazardous material and such other risks as are authorized by the City Risk
Management Division. All Claims Made Policies contributing to the satisfaction of
the insurance requirements herein shall have an extended reporting period option or
automatic coverage of not less than two (2) years. If provided an option, the
CONTRACTOR agrees to purchase the extended reporting period on cancellation or
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termination unless a new policy is effected with a retroactive date, including at least
the last policy year.
7. Insurance Certificates. Certificates of Insurance evidencing Claims Made or
Occurrence form coverage and conditions to this Contract, as well as the CITY's
Contract number and the description of work are to be furnished to the City Risk
Management Division prior to commencement of work and a minimum of thirty (30)
days prior to expiration of the insurance contract when applicable. All insurance
certificates shall be received by the City Risk Management Division before the
CONTRACTOR will be allowed to commence or continue work.
8. Notice of Accident. Notice of Accident (occurrence) and Notice of Claims
associated with work being performed under this Contract, shall be provided to the
CONTRACTOR's insurance company and the City Risk Management Division as
soon practicable after notice to the insured.
XX. PERFORMANCE BOND
A. Letter of Commitment. The CONTRACTOR shall furnish to the CITY a letter of
Commitment for a Performance Bond from a surety company to be included as Exhibit L,
attached hereto and incorporated herein, within five calendar days of the execution date
of this contract.
B. The CONTRACTOR shall furnish to the CITY, prior to the commencement of operations
hereunder, a Performance and Payment Bond, attached hereto and incorporated herein as
Exhibit M, executed by the CONTRACTOR, and a surety company authorized to do
business in the State of Florida, in the amount of$5,000,000., which bond shall be
conditioned upon the successful completion of all work, labor, services, and materials to
be provided and furnished hereunder, and the payment of all subcontractors, materials
and laborers. The CITY will only accept a Performance and Payment Bond with an A.M.
Best rating of`A-` (Excellent) or better. Said bond shall be subject to the approval by the
City Manager and Commission of the City of Pompano Beach, Florida.
XXI. ATTACHMENTS
A. Minimum Level of Service Commitments (Section IV.E.3.a.)
B. List of Work Zone(s)—Descriptions and Maps (Section V.A.2.)
C. Truck and Trailer Volume Measurement Form (Section V.C.1.b.)
D. Vehicle and Equipment List (See Sections V.C.2 and VI.E.2.)
E. Load Ticket (Section V.I.1.)
F. Load Ticket Log (Section V.I.2.)
G. Load Ticket Spreadsheet (Section V.I.8.)
H. TDSRS List - Descriptions and Maps (Section VI.A.1.)
I. Pricing Schedule (Section IX.F.)
J. Hourly Pricing Schedule (Section IXT.)
K. Letter of Commitment (Section XX.A.)
L. Performance and Payment Bond (Section XX.B.)
M. Authorized contact list for NTP (Section I.N)
Page 37 of 42
XXII. MISCELLANEOUS
A. No amendment, change or addendum to the Contract is enforceable unless agreed to in
writing by both parties and incorporated into this Contract. For any material change in
the Scope of Services or any increase in the compensation for the services, the City
Commission for the CITY and the duly authorized representative for the CONTRACTOR
shall agree in writing to this change. For all other changes, the CITY'S Administrative
Agent and the CONTRACTOR'S representative shall agree in writing to the change.
B. Any reference to a specific chapter of the Florida Statutes in this Contract shall mean the
Florida Statutes and shall by reference be made a part of this Contract as though set forth
in full.
C. Any reference to a Specific City Employee in this Contract shall also include the
authorized designee of that employee.
D. The CONTRACTOR shall not assign any interest in this Contract and shall not transfer
any interest in same (whether by assignment or novation)without the prior written
consent of the CITY, except the claims for the money due or to become due to the
CONTRACTOR from the CITY under this Contract may be assigned to a financial
institution or to a trustee in bankruptcy without such approval from the CITY. Notice of
any such transfer or assignment due to bankruptcy shall be promptly given to the CITY.
E. The parties covenant and agree that each is duly authorized to enter into and perform this
Contract and those executing this Contract has requisite power and authority to bind the
parties.
F. The exercise by either party of any rights or remedies provided herein shall not constitute
a waiver of any other rights or remedies available under this Contract or any applicable
law. The rights and obligations of the parties under this Contract shall be governed by
the laws of the State of Florida and the venue for any legal or judicial proceedings in
connection with the enforcement or interpretation of this Contract shall be in Broward
County, Florida. If any term, condition, or covenant of this Contract is held by a court of
competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of
this Contract shall be valid and binding on each party.
G. Any notices, invoices, reports, or any other type of documentation required by this
Contract shall be sufficient if sent by the parties in the United State mail, postage paid, to
the addresses listed below:
CONTRACTOR'S REPRESENTATIVE CITY ADMINISTRATIVE AGENT
Ralph Dahigren C. William Hargett
Managing Vice President City Manager
AshBritt Inc. City of Pompano Beach
480 S. Andrews Ave P.O. Drawer 1300
Pompano Beach, FL 33069 Pompano Beach,FL. 33061
(954) 545-3535 Office (954) 786-4609 Office
(954) 545-3585 Fax (954) 786-4504 Fax
'954) 818-3564 Cell
_.alph@ashbritt.com
Page 38 of42
Copies:
(a) as to the CONTRACTOR, Ralph Dahlgren
(b) as to the CITY, Mary Chambers, Office of the City Clerk, P.O. Drawer 1300, Pompano Beach,
Florida 33061
Paragraph headings are for the convenience of the parties and for reference purposes only and shall be
given no legal effect.
ENTIRETY OF CONTRACTUAL AGREEMENT
The CITY and the CONTRACTOR agree that this Contract sets forth the entire Agreement between
the parties, and that there are no promises or understandings other than those stated herein. None of
the provisions, terms and conditions contained in this Contract may be added to, modified, superseded
or otherwise altered, except by written instrument executed by both parties.
This Contract constitutes the sole and complete understanding between the parties and supersedes all
Contracts between them, whether oral or written with respect to the subject matter.
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first above written.
Page 39 of 42
"CITY":
Witnesses: CITY OF POMPANO BEACH
By: —
Siure
ffN
K C. RAYSON, OR
<;--� n By:
Signature U C. WILLI HA GETT, JR.,
CITY MA AGER
*Ae (SEAL)
. HAMBERS
E
Approve s To Form:
G DON B. LINN
CITY ATTORNEY
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this Znd day of
August , 2006 by JOHN C. RAYSON, as Mayor of the City of
Pompano Beach, Florida, a municipal corporation, on behalf of the municipal
corporation, who is personally known to me.
NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA
i�y�\9VI t l!l i[1plPppf.
CAM/j;lelli Asceleta Hammond
P,.GornJ ry 7�ElA?O '� (Name of Acknowledger Typed,Printed or Stamped)
t o; #DD 148711 ;�v Commission Number
I fA 1, p�
lic
os✓'/��G�>llllflli IN�'`amti� Page 40 of 42
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this 2nd day of
August 2006 by C. WILLIAM HARGETT,JR., as City Manager of the
City of Pompano Beach, Florida, a municipal corporation, on behalf of the municipal
corporation, who is personally known to me.
NOTARY'S S ......A HA y Ile NOTARY PUBLIC, STATE OF FLORIDA
�CS V0 Ossfo ti0��
Q.'Q� ,SY72p�'°q� Asceleta Hammond
(Name of Acknowledger Typed, Printed or Stamped)
#DD 148711
i�'A '°/ Bondedlbto lOe l 2.a
P F Commission Number
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this 2nd day of
Aitg.us r , 2006 by MARY L. CHAMBERS as City Clerk of the City of
Pompano Beach, Florida, a municipal corporation, on behalf of the municipal
corporation, who is personally known to me.
lya�e 7�/Gr`u.�+lol
NOTARY'S SEA\,%%%lnullq/,, NOTARY PUBLIC, STATE OF FLORIDA
,P�G�MMTSS�N���2%r,
Asceleta Hammond
a �Aavy?2F/o•.O (Name of Acknowledger Typed, Printed or Stamped)
o: m #DD 148711 :'Z Commission Number
�o��AG :UbQicUndeN'0•�0��`�
✓'�>e17C, STAI'E OWN"
///J9/lmtlt%0
Page 41 of 42
"CORPORATION":
AshBritt Inc.
Witnesses:
By:
Sign tore n ore
Name Typed,Printed or Stamped Nam&Typed,Printed or Stamped
C///��� Title: C11M�� D
Address:`1sfj ,q S. ► \CU4'o6s &V`L
Signature
MaedeUna Vi i�ov� ce riO &-a)A- ? oq
Name Typed,Printed or Stamped
STATE OF RO (�l J
COUNTY OF b rV W
The foregoing instrument was acknowledged before me this �� day of
2006 by ��I'Y��" �� J1 Q C� ��(�/
asS' ( of A&v�k 1 i IN L
(name of corporation), a -1-Amd G= corporation, on behalf of the corporation.
He/she is personally known to me or who has produced
(type of identification) as
identification.
NOTARY'S SEAL: ANO
A QPBLIC, STATE OF
N MILAi,��
(Name of Acknowledger Typed,Printed or Stamped)
Z17 zbD5Cp3a`s�I
Commission Number
WBnit ` p����` Page 42 of 42
ATTACHMENT A
ASHBRITT, INC.
Scope of Services
Following is a detailed review of the AshBritt Scope of Services and a description of how
they would be provided in response to a request from the City of Pompano Beach.
1. Emergency Road Clearance
Emergency clearance of debris from primary transportation routes is conducted by
AshBritt and subcontractor resources as soon as it is safe to do so. Street clearance is
accomplished by removing large debris from traffic lanes and stacking the debris on the
public rights-of-way. A combination of mechanized lifting equipment and ground labor
with chainsaws and other hand tools is utilized to complete this phase of work.
AshBritt will develop pre-event emergency response contracts with local equipment
contractors, as approved by the City, to ensure inclusion of local resources and to
supplement resources available to rapidly accomplish road clearance. Equipment and
personnel will assemble at pre-determined rally point(s), as established by the City and
AshBritt, to be assigned priority roads for immediate clearance based on the disaster event
debris stream. At the rally point(s) all equipment will be photographed, equipment
numbers assigned, and all the pertinent information for each crew recorded. A master crew
summary will be provided to the City for documentation purposes.
Crews will be instructed to protect to the extent practicable existing utilities, curbing,
sidewalks, signage,street pavements, and other permanent fixtures.
2. Debris Removal from Public Property and Rights-of--Way
Hazards. Although hurricanes are the most serious threat to The City of Pompano Beach,
the City is vulnerable to five potential hazards that could cause major or catastrophic
destruction: hurricanes, tornados, floods, wildfires, and terrorist activities using weapons
of mass destruction. The following table lists the characteristics of each hazard type and
the types of debris expected from these hazards.
Hazard Type Characteristics Types of
Damage/Debris
Hurricanes High velocity winds, - Whole trees and
storm surge,wave action vegetation
- Construction materials
-Damaged structures
- Damaged marine vessels
- Sediment and sand
- Personal property
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ASHBRITT,INC.
Hazard Type Characteristics Types of
Damage/Debris
Tornados High velocity rotating - Whole trees and
winds, narrow path up to vegetation
1/2 mile wide, from 100 - Destroyed structures
yards long to several miles - Personal property
Floods Low velocity flows, sheet - Sediment deposition
flow, inundation - Damaged structures
-Personal property
- Removal of sand and sand
bags used in flood fighting
Wildfires Extensive bum areas - Damaged or unstable
structures
- Personal property
-Cars and trailers
-Metal objects
-Ash
- Charred wood waste
Weapons of Mass Rapidly spreading fire, -Damaged or unstable
Destruction high heat, chemical structures
exposure, shrapnel, shock -Personal property
and blast effects - Damaged utilities
-Hanging debris
Debris Removal. The principal contractor task in the recovery from a disaster event is the
debris removal from public rights-of-way. The type and magnitude of event and the make-
up of the resulting debris stream will dictate the number and composition of the recovery
resources deployed for the cleanup. AshBritt will begin mobilizing equipment to the City
as soon as a disaster event is deemed imminent. AshBritt maintains a fleet of self-loading
grapple trucks designed specifically for debris collection that will be mobilized along with
equipment from a select group of subcontractors from our extensive database.
Arriving equipment will be directed to a central rally point for inspection, measurement,
and certification prior to assignment and deployment. Photographs and detailed
information regarding each vehicle are recorded in the Truck Measurement Log. The City
14 April 2006 City of Pompano Beach,FL
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ASHBRITr,INC.
Representative (CR) will supervise the process and approve each entry. The actual
information recorded on the Log includes:
• Assigned equipment number
• License plate number of the haul vehicle.
• Operating company (either AshBritt or a subcontractor).
• Driver's name
• Measurements in feet of the height, width, and length of the truck or trailer bed
• Sketch of the vehicle indicating exactly where the measurements were taken
• Volume capacity in cubic yards as calculated for the truck or trailer bed
• Initials of the CR and AshBritt representative
A vinyl sticker bearing the AshBritt logo is adhered to the side of the truck or trailer. The
sticker will indicate in 8" numbers the assigned equipment number and the calculated
volume capacity of the truck/trailer bed. Truck stickers are designed to prevent alteration
after application.
�I
i
l �
i �yy
AshBritt Grapple Truck Collecting Debris
o.
... � � Xjist,.y��Yt
AshBritt Grapple Trucks
14 April 2006 City of Pompano Beach,FL
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ASHBRITT,INC.
3_ Debris Removal from Private Property
Private property debris removal or right-of-entry (ROE) work is periodically authorized for
reimbursement by FEMA under certain conditions. Widespread hazards, posing an
immediate threat to public health and safety, are present on private property and the
remediation of those hazards is beyond the homeowner's reasonable ability to self perform.
Prior to performing any work on private property proper survey and documentation of the
hazard(s) are necessary to ensure eligibility under the FEMA Public Assistance (PA)
program. Public Assistance funds may also be used for the demolition of unsafe structures
that pose an immediate threat to life, property, or public health and safety. (Section 403,
Essential Assistance, of the Stafford Act) AshBritt is experienced in residential and
commercial demolition and has been a member of the National Association of Demolition
Contractors since 1996.
The technical team provided by AshBritt can assist the City with the request for ROE,
interpretation of the ROE eligibility criteria, ROE rules for the current disaster, and the
documentation necessary to authorize work on private property.
The crew composition for ROE work is different than the crew composition for right-of-
way debris collection. Private property hazard mitigation generally requires a combination
of specialized personnel (chainsaw operators, climbers) and aerial reach equipment(bucket
trucks, cranes)to safely remove the hazard(s).
4. Temporary Debris Staging and Reduction (TDSRS)
All activities associated with massive debris clearance, removal, and ultimate disposal
operations depend upon the availability of suitable temporary debris storage and reduction
sites (TDSRS). Identifying these potential sites before a natural disaster will expedite
debris removal and subsequent volume reduction and disposal actions. Considerations for
evaluating potential TDSRS can be found in the FEMA Debris Management Guide. An
experienced AshBritt representative is available to assist our clients in the identification
and selection of potential TDSRS.
The US Army Corps of Engineers recommends sites of 100 acres for use as TDSRS.
However, in many communities undeveloped or semi-developed property of that size is not
available and smaller sites must be utilized. Smaller sites may lack sufficient storage area
for processed debris, recyclable materials, and landfill waste. In areas where prototypical
sites are unavailable the use of multiple TDSRS, twenty-four hour operation, and
immediate removal of separated and processed debris can help alleviate the constraints of
smaller temporary disposal sites.
As an example, after Hurricane Georges struck the Florida Keys in 1998 there were no
large parcels of pubfic land or undeveloped property available for TDSR Sites. AshBritt
developed and operated five sites, each less than 7 acres, in environmentally sensitive areas
with no negative environmental impact. The cumulative total of debris processed at the
sites exceeded 1,250,000 cubic yards.
14 April 2006 City of Pompano Beach,FL
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ASHBRITT,INC.
For communities with undeveloped land of suitable acreage AshBritt can develop large
TDSRS capable of processing massive amounts of storm generated debris.
r
�a t
e '
}
A 100 Acre Temporary Disposal Site Developed by Ashbritt after Hurricane Isabel in
Virginia. The Site Serviced Three Separate Clients and Segregated the Debris from
each Municipality
Baseline Data. Prior to site preparation and activation, steps should be taken to record
baseline data to document the site's pre-use condition. AshBritt recommends the following
actions as to support this process.
• Take ground or aerial video/photographs of the entire site
• Note important features, such as structures, fences, culverts and landscaping
• Take and analyze random soil samples
• Take and analyze ground water samples
The topography and soil/substrate conditions of the site should be evaluated to determine
the best layout for debris management and processing activities. AshBritt will attempt to
limit the modification of the site to extent practicable in order to minimize site closure and
restoration activities/cost.
Site Plan. The site plan and operating procedures for the TDSRS will be submitted to the
City for approval and will include the following:
14 April 2006 City of Pompano Beach,FL
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ASHBRITT,INC.
• Ingress/egress identified with caution signage on approach roads
• Establishment of a interior road system utilizing any existing roads to the fullest
extent
• Traffic flow throughout the site with appropriate traffic control and safety signage
• Inspection tower, with roof, sufficient for a minimum of three inspectors
• Separate bermed containment areas lined with an impermeable material for the
storage ofHHW, ash, and fuel
• First aid station
• Debris collection area for receiving debris from haul trucks
• "Clean" debris area for separated woody debris and burnable C&D awaiting
reduction
• Temporary storage areas for metals, white goods
• Temporary storage area for non-burnable debris awaiting transfer to final disposal
• Debris reduction area with appropriate set backs for the type of reduction (burning
or grinding)employed
• TDSRS activation date/time and daily hours of operation
• TDSRS management team with 24 hour contact numbers
Debris Reduction. AshBritt can provide several debris reduction alternatives for
determination by the City. Consideration of logistical and environmental concerns, as well
as the disposal or beneficial use of the processing residual (ash, mulch) should be weighed
in the decision process. The preferred types of reduction available are illustrated below.
i I
AshBritt Air Curtain Trench Burning Operation in Louisiana
after Hurricane Lift in 2002
Air curtain incineration uses a pit constructed by digging below grade or building above
grade (if a high water table exists) and a powerful blower unit. The blower will propel air
at a velocity exceeding 120 mph and will deliver 20,000 cubic feet per minute to the fire to
create a "curtain effect'. The air traps smoke and small particles and recirculates them to
enhance combustion, which can exceed 2,500 degrees. A single pit is capable of processing
over 200 cubic yards of debris per hour at a 20 to I reduction. Several pits may be
14 April 2006 City of Pompano Beach,FL
RLI H-37-06
ASHBRITT, INC.
constructed at one reduction site to exponentially increase the aggregate reduction
capacity. The resulting ash residue may be used as a soil additive by the local agricultural
community or disposed in a landfill licensed by the State to accept ashy.
4 y+r�lry "<L*t,?tif
4
� t
w
AshBritt Grinding Operation in Hampton, Virginia after Hurricane Isabel in
2003. AshBritt Processed 2 million Cubic Yards of Storm Generated Debris
Reduction by grinding involves the use of industrial tub or horizontal feed grinders
powered by up to1000 hp diesel engines. An individual grinder will process up to 400
cubic yards of clean woody debris per hour, reducing the volume by approximately 4 to 1.
The residual mulch product may have some beneficial use as an agriculture additive,
ground cover, or as fuel for industrial heating and/or cogeneration plants.
Maintenance. Routine maintenance of the TDSRS is necessary throughout the tenure of
the site to ensure safety and minimize environmental impact. Normal maintenance
activities to the site will include:
• Adding rock to roads for stabilization
• Modifying road system as needed
• Installing silt fence or berm systems to divert rainwater and protect areas from run
off and loss of topsoil
• Relocation of traffic personnel and caution signage
• Periodic replacement of liners under stationary equipment
• Periodic updates of video/photographs of TDSRS features to track evolution
• Documentation of any accidents, spills, or environmental mishaps occurring at the
site
14 April 2006 City of Pompano Beach,FL
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ASHBRITT, INC.
Site Closeout and Restoration. Each TDSRS will eventually be cleared of all debris and
restored to its pre-disaster condition and use. The key to timely closeout of the sites is the
efficient advance scheduling of closeout activities. Soil and ground water will need to be
tested and compared with the pre-disaster baseline test results to ensure that no long-term
environmental contamination is present at the site. The basic closeout steps are:
• Remove all debris, stored material, and unnecessary equipment from the site
• Conduct an environmental audit or assessment
• Develop a restoration plan
• Submit the plan for review and approval by the City
• Execute the approved plan
• Obtain acceptance from the City and execute the site closure documents
S. Household Hazardous Waste
Minor amounts of Household Hazardous Waste (HHW) are present in all normal
residential waste streams. However, after a disaster event, the destruction of residential
garages and sheds will produce quantities of HHW that must be separated from storm-
generated debris. AshBritt crews have been trained to identify HHW during ROW and
ROE collection as well as TDSRS debris separation activities. All collected HHW will be
segregated at the TDSRS, separated by type, and stored in a containment area prior to
proper disposal.
.A
Common HHW Products that must be Separated from the Debris Stream
14 April 2006 City of Pompano Beach,FL
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ASHBRITT,INC.
6. Hazardous Material Containment & Abatement
Normal containment of hazardous material can be compromised as a result of a disaster
event. The AshBritt Specialty Environmental Services division can provide temporary
containment of any storm-generated hazardous waste identified by the City. AshBritt
maintains a teaming agreement with Onyx Special Services for a range of environmental
services that includes the abatement of hazardous waste material. John Noble, AshBritt
Division Vice President for the Specialty Environmental Division, is an Environmental
Engineer with a Masters Degree in Solid and Hazardous Waste Management and
personally supervises all remediation activities conducted by AshBritt or our teaming
partners.
7. Debris Disposal
All debris collected by Ashbritt during disaster recovery activities for the City will be
disposed of in accordance with all applicable State, Federal and local laws, standards, and
regulations. A description of the most common types of debris normally generated in
recovery operations and the anticipated disposal method are detailed as follows.
• Mulch from woody debris reduced by grinding—Potential beneficial uses include
utilization as a fuel for industrial heating or cogeneration plants, land cover, and
agriculture additive. If no beneficial use is available mulch will be disposed of in a
licensed landfill.
• Ash from woody debris reduced by burning — Potential beneficial use as
agricultural soil additive. If no beneficial use is available ash will be disposed of in
a licensed landfill.
• Construction and demolition material — This waste steam includes concrete,
asphalt, gypsum, wood waste, glass, bricks, clay roofing tile, and asphalt roofing
tile. Some of this material can be separated and recycled if recycling contractors are
readily available and market conditions are favorable. C&D that cannot be recycled
will be disposed of in a licensed landfill.
• Metals — Most ferrous and non-ferrous metals are suitable for recycling. Metal
maulers and shredders can be used to shred trailer frames, trailer parts, appliances
and other items. Metal that cannot be recycled will be disposed of in a licensed
landfill.
• White Goods— Household appliances can be recycled as part of a metal recycling
program and can be recycled for parts by used appliance dealers. Appliances that
cannot be recycled will be disposed of in a licensed landfill. Prior to disposal
certain appliances (freezers, refrigerators, coolers, AC units) will have CFC
refrigerants and motor oil removed by a licensed contractor.
• Soil — Collection of disaster generated debris; especially vegetation will include
various amounts of soil. Careful debris separation at the TDSRS possibly including
the use of screens can remove the soil, which will be stored onsite for backfilling
ruts and voids created by stump removal. Remaining soil will be used in the TDSR
site restoration.
14 April 2006 City of Pompano Beach,FL
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ASHBRITT,INC.
• Household Hazardous Waste — HHW may consist of common household cleaning
supplies, pesticides, motor oil, lubricants, transmission and brake fluids, gasoline,
anti-freeze, paints, propane tanks, oxygen bottles, and batteries. HHW will be
separated from the general waste stream and stored in a lined containment area.
Technicians will segregate incompatible chemicals and properly store or pack the
waste for transportation to a facility specially permitted to accept hazardous waste.
• Hazardous Waste — Hazardous waste will be contained, collected, containerized,
manifested, and transported to a facility specially permitted to accept hazardous
waste.
8. Documentation
Documentation. The City may chose to utilize the AshBritt load ticket to record the debris
collected from the rights-of-way and transported to the designated disposal site. AshBritt's
load ticket was originally designed by the U.S. Army Corps of Engineers and captures 15
key data points described in the Debris Management Guide (FEMA). The five-part load
ticket allows all recovery participants to accurately maintain documentation of their
billable activities during the recovery project.
Each completed load ticket will be posted to a spreadsheet and/or database with a hard
copy and disk provided to the City. The following information from each ticket is detailed
on the report.
• Date
• Preprinted ticket number
• Hauler's name
• Truck number
• Truck capacity in cubic yards
• Load percentage full, as assigned by the City Representative in the tower
• Load amount in billable cubic yards
• Debris classification as burnable, non-burnable, mixed, other
• Point of origin for debris collected and time loaded
• Dumpsite location and time dumped
Ash •ti LOAD TICKET DEBRIS CLASSIFICATION
(mM.nm.M.l
BURNABLE
IDKET NUMBER NB 9,f i(Il NON-0URNABIE
NIXED
ONTRAOT OW HER: OTHER
HAULING COMPANY' LOCATION
DATE LOAD ORIGIN(STREET NAME):
SECTIOWAREA: DUMPSITE:
DEBRIS QUANTITY TIME INSPECTOR
TRUCK NO. CAPACITY'
LOADING
OAO ESTIVATE(XI: TONS(SCALED): OUMPING
TRUCK DRIVER NAME. COMMENTS;
WHI re:OWNERS DOPY YELLOW.ASHBRITT COPY PINK.ASMBRITTCOPY GOLMOWNERSCOPY GREEN.HAULERS COPY
AshBritt 5-part Sequentially Numbered Load Ticket
14A
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ASHBRYM INC.
A Project Deficiency Report is also provided weekly detailing any accidents, private or
public property damage, homeowner complaints as well as the actions taken by AshBritt to
resolve the deficiency. AshBritt is committed to an initial response to all deficiencies
within 24 hours. Final resolution of all property damages will include a written
unconditional release from the homeowner, indemnifying the City and AshBritt. AshBritt
will design custom reports to provide timely and comprehensive data as needed by the
City.
9. Work Areas
Collection Zones. Using a grid system that incorporates neighborhoods, major streets,
waterways, and other boundaries, AshBritt will prepare Collection Zone maps 'of the
affected area in the City. Crew assignments to specific zones for debris collection will be
made in coordination with the CR, prioritizing those areas most affected by the disaster.
In most disaster recovery operations three passes through each of the zones is sufficient to
remove all event-generated debris from the right-of--way. The use of Public Service
Announcements (PSA) to inform the public of all ongoing and planned debris clearance,
removal, and disposal activities is a critical tool in managing the recovery. Public notices
should emphasize the dates of each pass and actions that the public can perform to expedite
the cleanup process such as how to separate debris and where to place it for collection.
Ashbritt will assist in developing a Public Information program if requested. Close
inspection by the CR of each zone following the third original pass will certify the zone
clear of debris. Any deficiencies noted by the CR will be resolved immediately. The daily
reports to the City will indicate each zone's status including those that have been cleared.
10. Quality Assurance
Each of the Quality Control Coordinators deployed by AshBritt is accountable for the
debris collection activities in one or more Collection Zones. The QA Coordinator is
responsible for monitoring the safety and quality of the operations within his/her area of
control to include:
• Enforcing FEMA guidelines for determination of debris eligibility
• Safe operating procedures
• Compliance with specific project work rules
• Compliance with Federal, State, and local laws
• Immediate follow-up to homeowner complaints and concerns
• Immediate follow-up to City complaints and concerns
11. White Goods
14 April2006 City of Pompano Beach,FL
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ASHBRITT, INC.
Household appliances can be recycled as part of a metal recycling program and can be
recycled for parts by a used appliance dealers. Appliances that cannot be recycled will be
disposed of in a licensed landfill. Prior to disposal certain appliances (refrigerators,
freezers, AC units, etc) will have CFC refrigerants and motor oil removed by a licensed
contractor.
12. Hazardous Stumps
All stumps uprooted on the public rights-of-way and identified as hazardous by the City
will be removed, loaded, and transported to the TDSRS. A City representative will inspect
the stump and measure the diameter above the root ball. The stump measurement, specific
point of origin, and notes by the CR indicating the reason the stump was considered a
hazard must be added to the load ticket for proper documentation.Voids created by stump
removal will be filled with suitable fill material.
Hazardous stumps located on private property can be removed by AshBritt under the
private property right-of-entry program if directed by the City to do so.
13. Dead Animal Collection
After a significant storm event AshBritt may be tasked to collect animal carcasses from
public property and rights of way. AshBritt will provide a special crew dispatched to the
specific locations where remains have been identified to collect and dispose of the carcass
as directed by the City.
14. Fill Dirt
Ruts and depressions inadvertently caused by contractor equipment and voids created by
stump removals will be filled with suitable material and reasonably compacted to grade.
These repairs will be made on a timely basis and completed to the satisfaction of the CR.
15. Boat Recovery, Containment, & Disposal Program
As titled, registered and/or tagged personal property,boats or trailers that were destroyed,
damaged, displaced, or abandoned require special handling and accountability. AshBritt
has designed a program that identifies and addresses the needs of the boat stakeholders:
owners, insurance companies, lenders, State agencies, and US Coast Guard. The key action
steps of the program are:
• Removal and transport
• Containment and security
• Claiming and release
• Salvage
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• Reduction and disposal
Each of these plan elements are addressed in detail as to the actions and responsibilities of
AshBritt and the City.
16. Emergency Life Support Services
AshBritt is also capable of providing a full range of post-event emergency services that
may be critical for public health and welfare until normal services are restored. These
services are not intended to duplicate services available through the State and Federal
programs but can be used in emergencies when government service may be temporarily
unavailable and/or untimely for the intended emergency need. Ashbritt additional services
may include:
• Emergency Water— Supplies of water in gallon, 2-liter bottle, or bulk tanker can be
delivered to a central distribution point.
• Emergency Ice — Supplies of bagged ice in 50 or 1001b bags can be delivered to a
central distribution point.
• Mobile Kitchen and Shower units — Mobile kitchen and shower units for disaster
support workers can be delivered, set up, and powered by generators within 48
hours.
• Emergency Power Generation — Temporary power generation for critical facilities
can be delivered, set up, and maintained as long as the normal power supply is
disrupted.
17. Additional Recovery Services
As the types of potential threats to our client communities continue to increase AshBritt
will continue to add response capability through internal diversity, acquisitions, and
teaming agreements with recovery specialists who are experts in their field. AshBritt's
additional recovery capability is detailed below:
• Sand screening and Relocation— Sand that is carried inland by the storm surge is
collected, relocated to the beach areas, screened to remove contaminants, and
spread as appropriate to pre-storm elevation.
• Pumping and Water Relocation — Flood control and removal of standing water
collection zones and low areas.
• Sewer and Catch Basin Clearing — Removal of storm generated sediment and
debris from the storm water sewer system. This will aid in the prevention of
secondary flooding. Clearing is normally accomplished using industrial vacuum
trucks.
• Marine Recovery — To include underwater search and rescue, vessel recovery,
underwater welding and salvage, debris removal from canals and waterways,
deployment of divers, deployment of remote operated vessel (ROV), deployment of
barge and landing craft as work platforms for equipment and supply transport.
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• Dredging — Mechanical and hydraulic dredging of canals, marinas and navigable
waterways. AshBritt is a member of the Dredging Contractors of America.
• Mass Decontamination— Including decontamination of buildings and facilities after
the detection of biological or chemical agents.
• Hold Abatement— Identification and remediation of mold in buildings and facilities
• Hazardous Waste Remediation — Containment, identification, remediation and
disposal of hazardous waste.
17. Training
Between the months of January and June the AshBritt staff conducts on site classroom
training for key personnel as selected by our Clients. Sessions are generally 6 to 8 hours in
length with appropriate time for questions and answers. The key points from the
curriculum utilized for last years training are as follows:
• Review of potential disaster threats
• Congressional actions in review and pertinent pending legislation
• Current debris management environment
• The current public assistance program
• Relationships of/for local Government
• Disaster recovery team (local Government, Federal Government, technical
assistance contractor, debris contractor)
• Roles and responsibilities of the Municipalities key staff members
• Local Government preparedness
• Required and recommended elected body resolutions
• Categories of Public Assistance
• Local Government actions—Mgt, Administration, Finance
• Recovery Meetings—Applicants briefing, kick-off meeting
• Benefits of action vs. reaction
18. Community Relations
AshBritt will assist the City with the public relation challenges that occur after a disaster
event. AshBritt views their role as a partner with the City in the recovery effort and can
play a significant role with regard to public announcements, public appearances,
commission meetings, and briefings.
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Program Management
The ultimate success of any disaster recovery project is directly related to the quality of the
guidance provided by the technical assistance team to the City's decision makers and the
resulting reimbursements received through Federal and State grant programs. All disasters
are unique and the response and methodology of the Federal government may differ as
well, however, the goal of obtaining 100% of eligible reimbursements remains constant.
The technical assistance team provided to the City by AshBritt will assist in resolving the
often-conflicting information supplied from govemment sources.
1. Technical Assistance
Compliance with Federal and State guidelines is critical to the success of disaster recovery
operations conducted under the Public Assistance Program. The reference materials that
determine the guidelines include: Debris Management Guide (FEMA), Policy Digest
(FEMA), Public Assistance Guide (FEMA), Applicant Handbook (FEMA), Stafford
Disaster Relief and Emergency Assistance Act (US Congress), and 44 CFR (Office of
Federal Register). Non-compliance with the published guidelines by a contractor or sub-
contractor can jeopardize the City's reimbursement and, in extreme cases, result in an
investigation by the Inspector Generals Office. In our history, AshBritt has never been
investigated for violation of Federal guidelines, and none of our clients have ever had
eligible reimbursements withheld due to non-compliance of FEMA regulations by AshBritt
crews.
As a value added service the AshBritt Technical Assistance Team will provide experienced
Compliance and Documentation Specialists to support and guide the City in dealing with
the State and Federal agencies that are responsible for providing project funding to disaster
impacted communities. A senior AshBritt team member will supervise the specialists
deployed to assist the City. This support will begin on site immediately following a
disaster event and continue until the City team tasked with the claim documentation is
trained and the City project worksheets have been submitted.
The following 12 activities form the core responsibilities of the technical assistance team
and are intended to assist the City in receiving the maximum eligible reimbursement from
external sources.
1.) Provide Recovery Overview to Local Elected Officials:
This overview briefing allows the City officials to understand the components
of the State and Federal disaster reimbursement programs. This greater
understanding may help to streamline decision-making and prioritize key
assignments for City Government.
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2.) Draft and Recommend Specific Local Government Resolutions for Recovery
Funding Purposes:
There are eight elected body resolutions that may be applicable as enabling
legislation for authorization, organization, and execution of specific recovery
activities.
3.) Brief Local Government Managers on the Recovery Process,Critical
Meetings, Required Procedures and the Current Disaster Recovery
Environment:
It is critical that all local government managers and key staff have a full
understanding of the City's rights and responsibilities as determined by the
State and Federal grant programs and supporting legislation. Developing a plan
of action that accomplishes the following:
a. Establishes the City priorities for recovery
b. Defines a system to achieve the established priorities
C. Designates the authority to manage the system
Such a plan, properly implemented, will help avoid lost opportunities and/or
delays in receiving reimbursement payments from State and Federal programs.
4.) Provide Recommendation for Organizing a City Disaster Recovery Program:
The AshBritt team will make recommendations to assist the City in the
formation of a Disaster Recovery Team drawn from existing City personnel. It
is imperative that all managers and supervisors understand that the disaster
recovery effort will be in addition to the normal duties and responsibilities of
their office and staff members. Depending on the severity and magnitude of the
event, some managers and/or key staff will need to be reassigned or their
current workload reassigned to accommodate their recovery accountabilities.
S.) Prepare the Local Disaster Recovery Team for Key Recovery Meeting:
AshBritt will brief the Recovery Team on the purpose of the two key meetings,
the Applicants Briefing and the Kick-off Meeting, generally scheduled by
FEMA and the State early in the recovery process. Each meeting is unique and
requires some prerequisite preparation by local government.
6.) Assist the City with Preliminary Documentation for the Project Worksheets:
Proper documentation of expenses, purchases, force account labor, use of City
equipment, volunteer labor and volunteer equipment is the critical element in
ensuring full reimbursement. Dollars can be lost if the understanding of
eligibility and the supporting documentation are inadequate. Typically, the
greatest dollar value to the City will be in Category A, Debris Removal, and
Category B, Emergency Protective Measures.
Z) Review for Accuracy, Completeness, and Value all Project Worksheets
Documentation Sent to or Returned from the State and/or Federal Agency(s):
The FEMA team assigned to the City is responsible for the writing of large
project worksheets. The merit of the worksheets will reflect the quantity and
quality of information and documentation presented to the team for inclusion.
Some worksheets are based on projections or estimates of work that has yet to
be completed. Good estimates based on best available data will result in
14 April 2006 City of Pompano Beach,FL
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ASHBRITT, INC.
worksheets that reflect full and complete eligibility. The Asf Britt Technical
Assistance team has the experience to support and assist the City with data
preparation and accurate estimates for presentation to FEMA.
8.) Assist and Support the Local Recovery Team Throughout the Recovery
Process:
The AshBritt Technical Assistance Team will remain on site as long as their
service is of a real benefit to the City. Generally the team will be deployed until
the project worksheets have been completed and the City Recovery Team is
fully trained. However, special situations may require a longer deployment. In
either case it is AshBritt's commitment to provide the guidance required for the
City to commence, conduct, and achieve a successful recovery effort.
9.) Provide Guidance of Alternate Grants and/or Mitigation Opportunities
Resulting from the Disaster Event:
Each disaster event provides new and unique opportunities for mitigation
actions. There may be leveraging opportunities for recovery grants beyond the
typical funding provided by project worksheets. The AshBritt technical team
will research and advise the City office of grants management about disaster
related special grants from departments such as NRCS, FHA or HUD.
10.) Conduct an Exit Interview with City Managers and/or Recovery Team
Members:
The AshBritt Technical Assistance Team will request an interview with each
City Department Manager involved with the disaster recovery at or near the
conclusion of the on-site technical support mission. These sessions will
evaluate the AshBritt efforts while providing a need based estimate for possible
additional technical support.
11.) Disaster Event After Action Report.
The Ashbritt Senior Team Manager will prepare an after action report for the
City Recovery Director and/or the City Manager. This report will detail the
efforts and results of the AshBritt technical team and contain recommendations
that can be used to amend and/or adjust the City of Pompano Beach Recovery
Plan.
12.) Additional Avallabllity:
The AshBritt Senior Team Manager will remain available for additional
recovery assistance and guidance as may be requested by the City for as long as
the City of Pompano Beach remains a client of AshBritt.
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Mobilization Plan
Purpose. The purpose of the Mobilization Plan is to provide direction, guidance, and reference beyond the
routine actions and requirements of disaster response contract mobilization.
Guidance. The guidance for this mobilization plan is consistent with the urgency necessary to respond to
an adverse emergency situation. It details the specific assignments for AshBritt management and
production personnel as it relates to the recovery effort.
Assumptions. It is assumed that all contracted work or special taskings will be issued by the City of
Pompano Beach.It is also assumed that the obligations of key state and/or federal agencies will be carried
out as per the City of Pompano Beach Disaster Recovery Plan and/or the Stafford Act. Further, it is
assumed that this mobilization plan does not include actions reserved for or conducted by any unit of
Range. The Mobilization Plan incorporates those projected activities from a period three days prior to
landfall until deployment and activation of debris collection crews in the City of Pompano Beach, FL.
Pre/Post Event
Countdown Activity or Plan Execution Responsible
" Party• ,
Days Hours
Initiate City contact at the Administration level. Discuss AshBritt General
0 plan overview, identify and confirm contact information for Manager (GM),
F-3 ,
the City of Pompano Beach Recovery Management Team, Vice President
establish reporting and coordinating schedule. Operations VPO
-3 0 Notify potential First Responders to begin preparation for VPO
activation.
-3 0 Notify City of Pompano Beach subcontractors to begin VPO
preparation for activation
Initiate City contact at the Management level. Discuss plan
-2 0 details and confirm responsibilities.Confirm local "rally VPO
point" for inbound vehicles and equipment.
-2 0 Organize AshBritt First Responder Teams. Instruct teams to VPO
prepare for immediate deployment.
Establish "hold points" 100 to 150 miles from the City o
-2 0 Pompano Beach, and out of the storm path, where VPO
personnel and equipment can be staged. (Orlando, Punta
Gorda& West Palm Beach
Inventory and distribute as needed: sat phones,Nextels, cell
-2 0 phones, laptops, GPS units, cameras, safety supplies, Project Manager(PM)
badges, and other individual support equipment.
Pre[Post Event
Responsible
Countdown
Activity or Plan Execution Party
Days Hours
2 0 Inspect and prepare equipment for transport, order permits Equipment Manager
as necessary. (EM)
-1 0 Deploy First Responder personnel and equipment to the VPO
"hold point".
Arrange for local post-event crew lodging or activate
-1 0 temporary housing provider. Activate local service and Support Manager(SM)
supply accounts.
Place "on hold" orders for office trailers, generators, SM
1 0 scissor lifts, scaffolding, and other projected needs.
-0 18 Initiate 18 hour update for City , First Responders, Staff. PM
-0 12 Initiate 12 hour update for City , First Responders, Staff. PM
-0 6 Initiate update 6 hour for City, First Responders, Staff. PM
0 0 Maintain contact with the City . Receive available updates. VPO
Discuss preliminary damage reports.
+0 6 Deploy AshBritt Management Team to City of Pompano VPO
Beach
+0 6 Deploy personnel and equipment from "hold points" to pre- PM
determined "rally point" within the City
+0 12 Execute NTP work authorization: City of Pompano Beach/ VPO, City of Pompano
AshBritt Beach Administration
+0 12 Receive from City a list of immediate life support needs to City of Pompano Beach
be supplied. (ice, water, power generation, other) Representative (CR)
Begin equipment certification at the rally point to include:
Load volume certification, safety inspection and
+0 _12 PM, EM, CR
compliance, truck numbering, insurance certification, and
digital photos of all trucks and equipment.
+0 12 Assist with preliminary damage assessment to determine VPO PM CR
quantity and composition of recovery resources needed.
+0 12 Deploy emergency clearance crews as directed by the City PM, CR
Staff.
Pre/Post Event
Responsible
Countdown Activity or Plan Execution Party
Days Hours
Assess damage to Temporay Debris Storage and Reduction
+0 12 Site (TDSRS) sites. Confirm TDSRS site selection and PM, CR
post-storm viability.
+1 0 Approve site plans for development of TDSRS sites. PM, CR
Begin base line testing and development of TDSRS sites. Disposal Site Mgr
+1 0 Open for debris delivery as soon as possible, minimally 24 (DSM)
hours.
+l 0 Establish City collection zones for crew assignment. PM, CR
Collection crew meeting. Set debris collection parameters
+2 0 for project,truck routes, TDSRS site status, reporting VPO PM, CR
structure,quality control standards, safety concerns, chain
of command.
+2 0 Assign Collection crews to zones. Begin debris collection. PM, CR
+2 0 Deploy City debris monitors, and City tower monitors. CR
Deploy Quality Control Coordinators. Commence quality
+2 0 assurance and compliance program to identify,track and Quality Assurance
Manager(QAM)
correct deficencies.
ASt1BRITT, INC.
T -)ject Management Experience & Reporting
1. Recovery Project Standards
The size of the Project Management Team deployed by AshBritt will vary according to the magnitude of the
disaster event. When the quantity and diversity of the debris stream increases, the appropriate recovery
response in both equipment and personnel shall increase proportionately. In a large recovery operation
AshBritt will deploy a sizeable, mostly specialized management team to handle the complexity of the
expanded recovery mission. For smaller events where the recovery response is generally limited to collection
of vegetative debris specialized management may not be necessary and a smaller management team may be
deployed.
The primary location of AshBritt, Inc.'s corporate headquarters is 480 South Andrews Avenue, Pompano
Beach, Florida 33069. AshBritt also maintains `satellite' offices located throughout the United States to
ensure a rapid response. Once activated, AshBritt will establish `local' office(s) to coordinate with the City
of Pompano Beach, federal and state representatives.
AshBritt assures The City of Pompano Beach that the Project Management Team deployed to any recovery
in the City will be sufficient to meet the following standards:
• Rapid Deployment
The quantity and quality of resources deployed and the speed of the deployment meet AshBritt's
commitment to the City for the recovery mission
• Regulatory Compliance
All activities related to every aspect of the recovery operation are conducted according to FENIA,
Federal, State, and local laws, regulations and guidelines. Any deviation to the guidelines whether
through negligence or intent will be addressed immediately and decisively.
• Timely and Accurate Reporting
The daily and weekly reporting provided satisfies the City's needs. The best available supporting
technology is utilized and the data supply, documentation, and invoicing are timely and accurate.
• Qualified Technical Assistance
The guidance supplied by the Technical Assistance team is thorough and precise, resulting in full
eligible claim reimbursement in the shortest possible time frame.
• Safety
Operational safety and accident prevention measures are in effect and reinforced daily by field
supervision and during weekly crew meetings.
• Deficiency Response
Project deficiencies are posted, tracked, and reported timely to the City. Reports fully describe the
deficiency, evidence of 24 hour management response, conflict resolution, and corrective action to
prevent future occurrences.
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• Project Organization
The recovery proceeds according to a flexible plan of operations that can be adjusted to accommodate
a changing recovery environment and mission. Operations are efficient and meet with the City's
approval.
2. Communications
The extent of the damage to cellular towers by the disaster event will detemune the type of communication
system used during the recovery operation. If all cellular traffic is initially lost, satellite phones will be used
by the AshBritt Project Management Team and will be supplied to key personnel within the City. As soon as
cellular and radio traffic is restored Nextel radios will be used as the primary communication system. Radios
will be supplied to the City, as needed, to ensure constant communication.
3. Management Experience
AshBritt's greatest asset is the quality of personnel we are able to deploy for a recovery mission. The
AshBritt Management Team is extremely knowledgeable and capable, having the experience of conducting
recovery operations from all type of disaster events throughout the nation. The table below details the
experience of the primary AshBritt Project Management Team:
Years of Years of Years of
Years of
Key Related Debris Debris
Personnel Position Mgt, Collection Site Mgt Reduction
Experience Experience Experience Experience
Randal R. Vice President
Perkins and General 25 13 25 25
Manager
John W. Noble Vice President of 18 10 13 9
Operations
Terry M.Jackson Division Vice 25 10 10 9
President
Director of Site
BHI Johnson 26 24 24 15
Management
Don Madio Vice President 10 9 9 9
Client Relations
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The following summaries detail the experience and expertise of the AshBritt Senior Management team.
Randal Perkins — President Randal Perkins founded AshBritt as a Florida corporation in 1992. As the
General Manager of the AshBritt management team Randal sets the vision for the organization through
constant analysis of the technical, operational, and political environment related to the disaster industry.
Randal is highly qualified and experienced in all phases of disaster recovery operations including debris
removal, reduction, recycling, and disposal. He has been directly involved in all AshBritt disaster recovery
projects.
John Noble — Vice President & Director of Operations. John Noble is an environmental engineer with a
masters degree in "Solid and Hazardous Waste Management" from the University of Florida. A graduate of
the United States Military Academy at West Point, John joined the AshBritt team in 1994. Since that time
John has successfully directed the operations of nineteen individual disaster recovery projects plus provides
operational oversight for all AshBritt deployments.
Terry Jackson—Division Vice President. Terry Jackson joined the AshBritt team after a twenty year career
with PepsiCo. His experience in multi-market management, organization, and system analysis has been used
to develop client service, marketing, and administrative practices for AshBritt. Since joining the AshBritt
team in 1995 Terry has successfully managed seventeen disaster projects.
T -t Madio — Dice President, Client Relations. Don Madio has been involved in the disaster recovery
i.- .istry since 1998 and currently is the AshBritt primary contact for client relations. Mr. Madio has worked
50+ Federally Declared disasters, assisting clients with the Public Assistance program and day-to-day field
operations. In his position Don provides timely response to numerous client requests including meetings,
training, contract modification, presentations, reporting, and technical assistance. Don is a graduate of the
University of Florida.
Bill Johnson —Director of Site Management Bill Johnson has been involved in the solid waste industry for
over thirty years. Beginning as an owner/operator of a Florida waste collection firm, he was subsequently
recruited by BFI to manage their operations in several communities in South Florida. His expertise in
equipment, route management, logistics, and site management has been integrated as standard operating
procedures for AshBritt disaster recovery operations.
Tom Credle—Director of Quality Assurance. Tom Credle began his disaster experience in 1970 when he
was the first Director of the Virginia Office of Emergency Services. He began his federal career in 1973 as
the Regional Director of the Federal Disaster Assistance Administration which later became a key part of
FEMA. During his federal service he was appointed the Federal Coordinating Officer on 70 major disasters
across the United States. He also participated in several disaster recovery efforts outside the United States.
Tom retired from federal service in 1996. He worked for the State of Florida as a Disaster Recovery Officer
for two years before entering the private sector as a disaster recovery consultant. He currently is an
exclusive consultant to AshBritt where he supports the AshBritt efforts in training and active recovery
operations. Tom Credle is a graduate of the College of William and Mary and has a post graduate degree
fi the University of Maryland.
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,v Knight — Senior Project Manager. Dow Knight is a graduate of the United States Merchant Marine
Academy in Kings Point, New York. As a Lt. Commander in the Naval Reserve assigned to the Military
Sealift Command,Dow has obtained vital experience in logistics and transportation of large scale operations.
This expertise is utilized by AshBritt to manage timely resource allocations to multiple disaster projects and
to manage the complexities of large scale multi-faceted recovery projects. Dow also provides operational
oversight for all marine services projects.
Ralph Dahlgren — Senior Project Manager. Ralph Dahlgren has had over 20 years of customer service,
property management, logistics and transportation experience. As the Outport Operations Manager for Royal
Caribbean Cruise lines Ralph was responsible for transportation and logistics operations in ports and airports
world-wide. As the General Manager of the Disney Resort property in Hilton Head Island, he directed all
operations for a 15 acre resort property. Ralph is now fully integrated into the disaster industry and utilizes
his organizational talent to benefit AshBritt Clients. Ralph Dahlgren is a graduate of the Florida International
University and has a MBA from the University of Florida.
Randi E. Milner — Senior Marketing Coordinator. Randi Milner is a B.A. graduate of Marketing from
Florida Atlantic University with a minor in business. Ms. Milner joined AshBritt's Marketing Department in
2005 and has prepared proposals, market analysis and project quality control via client relations. Randi's
primary responsibility is marketing, but she also provides technical assistance & client quality control for
AshBritt's clients.
Managerial Capabilities
The 2004 &2005 Hurricane season,while extraordinary as to the volume and magnitude of the storm events,
was also a crucial assessment of the preparedness and flexibility for the disaster response contractors
involved in the recovery. Most of the contractors in the industry achieved a level of financial success;
however their operational success as measured by client satisfaction is more difficult to measure.
The maximum contingency planning conducted by AshBritt prior to the 2004 season was for the
simultaneous execution of twelve separate contracts. During September of 2004, however, AshBritt was
providing services for twenty-three separate contracts. Not only was the aggregate number of contracts
potentially problematic, the Florida landfall points were primary AshBritt contracts.
Hurricane Charley-landfall in Charlotte County (AshBritt contract)
Hurricane Frances—landfall in St. Lucie County, Port St. Lucie, Fort Pierce (AshBritt contracts)
Hurricane Jeanne - landfall in St. Lucie County, Port St. Lucie, Fort Pierce (AshBritt contracts)
Hurricane Ivan—landfall in Escambia County (AshBritt contract)
Hurricanes Charley, Frances, and Jeanne all impacted the Orlando/Orange County(AshBritt contracts)
In the extensive after-action reviews conducted January 2005 AshBritt management and team members
identified the strengths and weaknesses of our operations and recommended improvements in our operating
pr �dures for the 2005 season. However, in retrospect we identified four significant strengths that enabled
14 April 2006 City of Pompano Beach,Florida
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Aa.YBRJTT, INC.
or Firm to meet our contractual obligations during 2004 & 2005, It was these qualities that made the
'i_ ,fence between merely completing a contract and truly satisfying a client.
Quality Personnel—The strength of our firm is our people. AshBritt employs a well educated, dynamic
management staff. Although the backgrounds are diverse, each has significant experience in multi-unit
management and comes from a multi-task work environment. Each of our management staff has been
empowered to make decisions quickly and definitively to move the recovery operation forward.
Superior Resources—AshBritt maintains a deep database of subcontractor resources experienced in the
recovery effort. Our reliance on mechanical equipment and legitimate companies rather that hand-loaded
trailers resulted in fewer performance issues, higher productivity, and greater client satisfaction.
Teamwork—Working together the AshBritt management team was able to successfully shift resources as
needed to address the needs of our clients. At times we managed the process as a triage ensuring that the
client with the most significant need had access to the necessary resources.
Technolom —AshBritt management maintained contact with handheld PDAs, satellite phones, radios, and
truck mounted laptops. Our clients and the monitoring companies representing their interests were able to
view real time data from our web based data management system, DIMS. AshBritt will continue to utilize
the newest technologies that have an application to our industry.
14 April 2006 City of Pompano Beach,Florida
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DEBRIS REMOVAL OPERATIONS PLAN
All debris collected by Ashbritt during disaster recovery activities for the City of Pompano
Beach will be disposed of in accordance with all applicable State, Federal and local laws,
standards, and regulations. A description of the most common types of debris normally
generated in recovery operations and the anticipated disposal method are detailed as
follows.
• Mulch from woody debris reduced by grinding — Potential beneficial uses include
utilization as a fuel for industrial heating or cogeneration plants, land cover, and
agriculture additive. If no beneficial use is available mulch will be disposed of in a
licensed landfill.
• Ash from woody debris reduced by burning — Potential beneficial use as
agricultural soil additive. If no beneficial use is available ash will be disposed of in
a licensed landfill.
• Construction and demolition material — This waste steam includes concrete,
asphalt, gypsum, wood waste, glass, bricks, clay roofing tile, and asphalt roofing
tile. Some of this material can be separated and recycled if recycling contractors are
readily available and market conditions are favorable. C&D that cannot be recycled
will be disposed of in a licensed landfill.
• Metals — Most ferrous and non-ferrous metals are suitable for recycling. Metal
maulers and shredders can be used to shred trailer frames, trailer parts, appliances
and other items. Metal that cannot be recycled will be disposed of in a licensed
landfill.
• White Goods — Household appliances can be recycled as part of a metal recycling
program and can be recycled for parts by used appliance dealers. Appliances that
cannot be recycled will be disposed of in a licensed landfill. Prior to disposal
certain appliances (freezers, refrigerators, coolers, AC units) will have CFC
refrigerants and motor oil removed by a licensed contractor.
• Soil — Collection of disaster generated debris; especially vegetation will include
various amounts of soil. Careful debris separation at the TDSRS possibly including
the use of screens can remove the soil, which will be stored onsite for backfilling
ruts and voids Treated by stump removal. Remaining soil will be used in the TDSR
site restoration.
• Household Hazardous Waste — HHW may consist of common household cleaning
supplies, pesticides, motor oil, lubricants, transmission and brake fluids, gasoline,
anti-freeze, paints, propane tanks, oxygen bottles, and batteries. HHW will be
separated from the general waste stream and stored in a lined containment area.
Technicians will segregate incompatible chemicals and properly store or pack the
waste for transportation to a facility specially permitted to accept hazardous waste.
• Hazardous Waste — Hazardous waste will be contained, collected, containerized,
manifested, and transported to a facility specially permitted to accept hazardous
waste.
14 April 2006 City of Pompano Beach,Florida
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ASHBRITT,INC.
Documentation
Documentation. The City may chose to utilize the AshBritt load ticket to record the debris
collected from the rights-of-way and transported to the designated disposal site. AshBritt's
load ticket was originally designed by the U.S. Army Corps of Engineers and captures 15
key data points described in the Debris Management Guide (FEMA). The five-part load
ticket allows all recovery participants to accurately maintain documentation of their
billable activities during the recovery project.
Each completed load ticket will be posted to a spreadsheet and/or database with a hard
copy and disk provided to the City. The following information from each ticket is detailed
on the report.
Date
Preprinted ticket number
• Hauler's name
• Truck number
Truck capacity in cubic yards
• Load percentage full, as assigned by the City Representative in the tower
• Load amount in billable cubic yards
Debris classification as burnable, non-burnable, mixed, other
• Point of origin for debris collected and time loaded
• Dumpsite location and time dumped
Ash ?r : LOAD TICKET DEBRIS CLASSIFICATION
.v EminmmmulI BURNABLE
NON-BURNABLE
TICKET NUMBER;
IVD 97401 MIXED
CONTRACT OWNER:
OTHER
LOCATION
HAULING COMPANY:
LOAD ORIGIN(STREET NAME):
DATE:
SECTIOWAREA: DUMPSITE:
DEBRIS QUANTITY TIME INSPECTOR
TRUCK NO.: CAPACITY: LOADING
LOAD ESTIMATE(%): TONS(SCALED): DUMPING
TRUCK DRIVER NAME: COMMENTS:
WHITE:OWNERSCOPY YELLOW:ASHBRITT COPY PINK:ASHBRITT COPY. GOLD:OWNERSCOPY GREEN:HAULERS COPY
AshBritt 5-part Sequentially Numbered Load Ticket
A Project Deficiency Report is also provided weekly detailing any accidents, private Or
public property damage, homeowner complaints as well as the actions taken by AshBritt to
resolve the deficiency. AshBritt is committed to an initial response to all deficiencies
within 24 hours. Final resolution of all property damages will include a written
unconditional release from the homeowner, indemnifying the City and AshBritt. AshBritt
will design custom reports to provide timely and comprehensive data as needed by the
City.
14 April 2006 City of Pompano Beach,Florida
RLI H-37-06
ASIIBRITT,INC.
White Goods
Household appliances can be recycled as part of a metal recycling program and can be
recycled for parts by a used appliance dealers. Appliances that cannot be recycled will be
disposed of in a licensed landfill. Prior to disposal certain appliances (refrigerators,
freezers, AC units, etc) will have CFC refrigerants and motor oil removed by a licensed
contractor.
Hazardous Stumps
All stumps uprooted on the public rights-of-way and identified as hazardous by the City
will be removed, loaded, and transported to the TDSRS. A City representative will inspect
the stump and measure the diameter above the root ball. The stump measurement, specific
point of origin, and notes by the CR indicating the reason the stump was considered a
hazard must be added to the load ticket for proper documentation. Voids Treated by stump
removal will be filled with suitable fill material.
Hazardous stumps located on private property can be removed by AshBritt under the
private property right-of-entry program if directed by the City to do so.
Dead Animal Collection
After a significant storm event AshBritt may be tasked to collect animal carcasses from
public property and rights of way. AshBritt will provide a special crew dispatched to the
specific locations where remains have been identified to collect and dispose of the carcass
as directed by the City.
Fill Dirt
Ruts and depressions inadvertently caused by contractor equipment and voids treated by
stump removals will be filled with suitable material and reasonably compacted to grade.
These repairs will be made on a timely basis and completed to the satisfaction of the CR.
Boat Recovery, Containment, & Disposal Program
As titled, registered and/or tagged personal property, boats or trailers that were destroyed,
damaged, displaced, or abandoned require special handling and accountability. AshBritt
has designed a program that identifies and addresses the needs of the boat stakeholders:
owners, insurance companies, lenders, State agencies, and US Coast Guard. The key action
steps of the program are:
• Removal and transport
• Containment and security
• Claiming and release
14 April 2006 - City of Pompano Beach,Florida
RLi H-37-06
ASHBRITT,INC.
• Salvage
• Reduction and disposal
Each of these Debris Disposal Plan elements are addressed in detail as to the actions and
responsibilities of AshBritt and the City of Pompano Beach.
ENVIRONMENTAL PROTECTION PLAN
Quality Control Program
This Quality Assurance/Quality Control Program follows the guidelines set forth by the
United States Army Corps of Engineers (USACE) for construction quality management for
contractors. The Quality Control Manager, Terry Jackson,has been certified by the
USACE and officially trained in construction quality management.
1. The Quality Control Organization (QCO)
The organization will consist of one quality control manager(QCM) and a quality control
site supervisor(QCSS). Both the QCM and the QCSS shall at all times be familiar with the
contract they are administering. This includes familiarity with the plans and specifications
including all revisions,changes, and amendments. The QCM and the QCSS shall be
familiar with pertinent City, State and the Federal Emergency Management Agency
(FEMA)laws, regulations, and administrative policies. The QCM will also act as the
Safety Manager of the contract. The QCSS shall report directly to the QCM and will act as
the assistant safety manager for the duration of the project. The QCSS will be familiar and
responsible for implementing the provisions of the contract documents, submittals,and
modifications. All AshBritt employees and subcontractors involved will be responsible to
the QCM.
2. Authority and Area of Responsibility
The AshBritt QCM will be responsible for the following tasks:
• Preparing all submittals and paperwork before the work commences.
14 April 2006 City of Pompano Beach,Florida
RLI H-37-06
ASHBRITT, INC.
• Briefing the QCSS on his daily duties and responsibilities.
• Conduct periodic site inspections to ensure the QCSS is in compliance with his
responsibilities.
• Conduct periodic safety inspections in accordance with the Health and Safety Program
of AshBritt.
• Conduct preparatory meetings with the Contracting Officer's Representative (COR)
and the QCSS before each definable phase of work.
• Ensure the job is being conducted in accordance with all pertinent Federal, State, and
local regulations.
• Receive and log all calls for damaged property as a result of the debris collection
process (i.e. damaged mailboxes, destroyed plants, damaged fences, etc.) Log these
a
complaints on the Deficiency Tracking Chart.
• Assign area supervisors to investigate quality control complaints and conduct periodic
spot checks to ensure complaints/deficiencies are completed.
The QCSS will be responsible for the following tasks:
• Maintain a daily diary of job progress and weather conditions on the inspection forms
as shown in the contract.
• Inspect material delivered to the site in order to assure compliance to specifications,
drawings, and approved submittals.
• Notify the City of materials and methods used by the contractor that do not meet
contract specifications. Materials or methods not meeting contract requirements shall
be documented and also submitted to the City.
• Perform routine observations to determine compliance with all contractual technical
requirements.
• Attend all site visits performed by City personnel.
• Where the contractor and/or the subcontractor is in non-compliance with safety
guidelines, the QCSS will stop all work and immediately correct the deficiency and
notify the City.
• Monitor the progress of the project to assure that the project does not exceed its
approved limit.
• Oversee all subcontractor quality control programs.
14.April 2006 City of Pompano Beach,Florida
RLl 14-37-06
ASHBRITT,INC.
3. Quality Control Inspections
Following is the inspection schedule for the Quality Control Program:
Preparatory Phase
Preparatory meetings will be conducted before each definable phase of work. Definable
phase of work are shown as follows:
1. Route Inspection
2. Debris Collection Operations
3. Debris Hauling & Dumping
4. Debris Reduction
5. Cleanup
Preparatory meetings will specifically detail what is expected in each phase of the
operation. Some key points that will be addressed are as follows:
1. Route Inspection
• Method of estimating debris volumes
• Route planning and timing
• Traffic problems and issues
• Customer briefings and procedures for stacking debris
• Safety concerns
2. Collection Operations
• Loading methods
• Loading volumes
• Vehicle inspections and safety checks
• Dispatch methods for highest volume areas
• Debris inspection and sorting
• Customer relations
• Safety concerns
3. Debris Reduction & Separation
14 April 2006 City of Pompano Beach,Florida
RLI H-37-06
ASHBRITT,INC.
• Traffic control operations
• Dump site routing
• Equipment inspections and safety checks
• Load inspections
• Safety concerns
4. Debris Disposal
• Source disposal options
• Define debris disposal criteria
• Route planning
• Safety concerns
5. Cleanup
• Removal of debris to 3 inch(minus)
• Grading of areas
• Collection of traffic control devices
• Removal of towers and trailers
• Disconnect of any temporary utilities
The COR, QCM, and the QCSS will meet to ensure that all documentation is complete and
all materials/methods are in accordance with the specifications.
Initial Phase
Initial inspections will be conducted at the beginning of each definable feature of work.
This inspection is to ensure that AshBritt has the capability to perform the said phase of
work in accordance with the job specifications. During this phase the objectives and goals
set forth in the initial phase are executed. Before beginning a phase spot check of vehicle
safety inspection records are conducted. Routes are checked and timed. All items covered
above are reviewed to ensure that the plan set forth is executable.
14 April2006 City of Pompano Beach,Florida
RLI H-37-06
ASNBRITT,INC.
Follow-up Phase
Follow-up inspections will be conducted daily by the QCSS when work is in progress.
This will ensure that the controls implemented in the above-described phases are effective.
When a discrepancy is noted during the initial phase it is logged on the Deficiency
Tracking Chart. This QCM or QCSS will then review this chart daily to ensure that
deficiencies have been corrected. When they are corrected he will note it on the chart.
Inspection reports will be filed with the COR as they occur.
Example 41:A hauling vehicle does not have its vehicle identification number and volume
clearly painted on the side of the truck The driver will be notified by the QCSS and told to
correct the problem. The QCSS will note the deficiency on the Deficiency Tracking Chart.
The QCSS will then check the vehicle the next time it comes to the collection site and note
when the problem is corrected Problems will be identified and corrected within a
reasonable amount of time.
Example 92:A debris collection subcontractor collects debris that was piled around a
citizen's mailbox and in the loading process destroys the mailbox. The headquarters
section receives a complaint via telephone stating their mailbox was destroyed The person
receiving the call will log it on the Deficiency Tracking Chart in headquarters. The QCM
will review this chart weekly and assign a QCSS to inspect the proposed damages. Once
the damaged has been assessed the contractor will repair the damages or compensate the
homeowner.
14 April 2006 City of Pompano Beach,Florida
RLI H-37-06
ASHBRITT,INC.
4. Testing
Each definable phase of work will be tested to ensure compliance with the contract
specifications.
It is vital that testing occur to ensure compliance with contact speccations. Continuing
with the above example, the QCSS will test volumes of vehicles by physically measuring
the dump bed and calculating volumes. This will ensure that drivers have correctly
estimated their load capacity and are being compensated accordingly.
Testing will be done for each definable phase of work and this plan will clearly spell out
testing methods once approved by City inspectors. Testing goals and objectives will only
be defined for City inspectors and AshBritt QC personnel so as not to compromise the
integrity of the test.
5. Methods of Documentation
The QCM will ensure that daily documentation of the work being conducted will be
submitted to the City at the end of each week. These documents will contain, but are not
limited to,the following material:
-Work performed, location, description, and by whom.
-Test and control methods applied.
-Material received with statement.
14 April 2006 City of Pompano Beach, Florida
RLI H-37-06
ASHBRITT,INC.
Reporting
1. Debris Information Management System (DIMS)
When a disaster occurs, quality "real time" communication is often the key to success.
The AshBritt Debris Information System (DIMS) facilitates communication during and
after a disaster by allowing AshBritt to instantly share debris related information
electronically and securely across the Intemet with our clients.
DIMS is a web based relational database developed and designed to track the daily,
weekly, monthly evolution of a disaster recovery project. DIMS allows AshBritt
management and our clients, to take advantage of Internet technologies to streamline the
data extracted from the debris load ticket, truck certifications, and incident reports. DIMS
significantly increases communication between AshBritt and our clients by providing a
method for us to instantly share information related to the recovery effort.
Some of the benefits of DIMS include:
• User friendly system with export to MS Excel function
• Quick & easy access to load tickets from single or multiple zones, municipalities,
crews, or projects
• Identification and segregation of debris collected on the federal highway system
• Increased accuracy resulting in fewer project modifications and appeals
• Subcontractor incident tracking for property damages
• Selection of management summary reports with graph and bar chart options
DIMS is used by AshBritt field personnel as well as our clients. Each day, as load-tickets
are entered into the system from the field, the information is "published" to the Intemet.
AshBritt clients are able to instantly monitor the progress of the entire debris operation
process from the comfort of their own offices. An illustration of how this works is as
follows:
14 April 2006 City of Pompano Beach,FL
RLI H-37-06
ASHBRPrT,INC.
Technology Business Model
✓ Load Ticket Entry ✓ pre-Event Planning &
✓ Subcontractors
✓ Truck specs F I@td�d1�tI0II>. ✓Management Training
Reports Ct2eT1� �dlhon r
✓ Measurements ✓Load Ticket Auditing
✓ Contracts ✓Measurement Auditing
✓ ROE ✓View Only Access
✓ stumps USED BY USED BY
✓ Data Input
�h$rM.t
INTERVEI' INTERNEI'
DIMS contains a series of detailed and management reports that are accessed by AshBritt
clients right from their own desktops. A subset of these reports is as follows:
ROW Hauling:
J. Executive Summary
• Debris Right of Way (ROW)Report
• Debris Right of Way (ROW) Federal Highway Report
White Goods Report
Site Management& Processing:
-4L Debris Site Management Report
-4 Debris Site Management FHWA Report
.4 Debris Site Management Non-FHWA Report
Removal& Disposal:
44 TDSRS to Disposal Site by Material Type
.L Mulch
4 C&D
14 April 2006 City of Pompano Beach, FL
RLl H-37-06
ASHBRITT,INC.
DIMS contains numerous graphs and charts that assist our clients with communicating
with the public as well as communicating with the press and legislators. These graphs
provide an easy-to-understand "snapshot' of the debris operation. An example is as
follows:
Debris Hamlin-ROW
y�FHWA by Cdic Yards Debris naaliag-ROW
grf*s FHWAby Cubic Yards
27M3. r 715"?
■a..*W ■M d 0 D:h, ■Binaale ■Afxed ❑Narv9natde O Cth-
Debris Reamval.TDM le flaal Dect(aatlom►y Cubic Yards Stamq Removal/Pracessia;
aft
IaY7'
y 4'
5uvxj'.
■ ■A ❑B
■CaMD ■Midch OC ■D ■Ur`r n
14 April 2006 City of Pompano Beach,FL
RLI H-37-06
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ATTACHMENT D
ASHBRITT,INC.
Qty Picture Description Like
75+ /AMN.M Truck, Pickup, %: & '/4 Ton, with Operator. Ford F-150,
F-250
100+ Truck, Dump, 6-8 yd3 capacities, with Operator. Single axle Dump
100+ Truck, Dump, 16-20 yd3 capacities, with Operator. Tandem or Triple
axle Dump
100+ Tractor/Trailer,Dump, 35-80 yd3 capacities, with
Operator. Hydraulic dump trailer or"walking floor"
c
trailer.
20 Knuckleboom, 10 ton lifting capacity, with Operator. Barko 160A
Trailer mounted and towed by tractor.
100 ry• - Self loading and self dumping Grapple Truck with Prentice 120
^M 7500 LB lift capacity Grapple
20 Loader, Front-end, 3-5 ycP capacities,with Operator. CAT 960F
Loaders used for debris collection will be equipped
with a grapple bucket or a rake attachment.
12 Attachment, Loader Rake, mounts in place of the
bucket on 4-wheel drive or crawler loaders. Loads
debris at truck height. Long curved teeth for
maximum load capacity. Bucket cylinder controls
ositions for digging depth or transporting.
Loader, Mini, Width of vehicle not to exceed 2 Bobcat 553
20 meters, for use in restricted maneuver area. JCB 165
Chipper Truck, with Operator. 30-yd3 bodies.
30 ;x`°
14 April 2006 City of Pompano Beach, FL
RLI H-37-06
ASHBRITT,INC.
Wood Chipper,with Operator. Reduces wood debris Morbark 18"
75 up to medium size material. Mobile unit towed by Rotary Disk
chipper truck.
r
M s f
Unlimited * mow ' Chainsaw, Gas engine, not less than 20"bar, with
w Operator.
Unlimited V`�. Chainsaw, Gas engine, not less than 14"bar, with
'W. Operator.
TDSRS Management and Support Equipment
12 Excavator, Hydraulic, 1-2 yd3 bucket, 128 Net Hp, CAT 320
with Operator. Fitted with a grapple and is used to CASE 9030B
separate debris, load tractor/trailers, and feed the
large Tub Grinders. Lift capacity and reach increase
with size.
12 Excavator, Hydraulic, 2-3 yd3 bucket, 168 Net Hp, CAT 325
a with Operator. Fitted with a grapple and is used to
separate debris, load tractor/trailers, and feed the
large Tub Grinders. Lift capacity and reach increase
with size.
12 Excavator, Hydraulic, 3-5 yd3 bucket, 286 Net Hp, CAT 350
with Operator. Fitted with a grapple and is used to
separate debris, load tractor/trailers, and feed the
! - urge Tub Grinders. Lift capacity and reach increase
with size.
8 Attachment, Grapple, hydraulically operated clam-
type bucket with 360-degree rotation, for use in
demolition. Attached to an excavator is used to
`o = "pick"through mixed debris in the separation
process.
20 4ffIk-ff Loader, Front-end, 3-5 ydj capacities, with Operator. CAT 960F
14 Apri12006 City of Pompano Beach,FL
RLI H-37.06
ASHBRITT,INC.
20 AM, Loader, Front-end, 3-5 yd3 capacity, with Operator CAT 970F
CASE 921 B
4;4 pl�
4 Loader, tracked, 2-3 yd3 blade capacity, with CAT 953
ak Operator
2 Loader, tracked, 3-5 yd3 blade capacity, with CAT 973
4k Operator
Grader, Motor, 12 foot blade, 130-140 net Hp CAT 12H
8 Champion
710 Series IV
Water Truck, 5000 Gallon. Used for dust control in
10 a V, TSDRS, especially along ingress/egress.
Dozer, tracked, 2-3 y&Blade capacity, with Operator CAT D8H
8 1
Dozer, tracked, 22'6" Blade length, 405 Net Hp, with Caterpillar D9R
Operator
3
9 Rake, Clearing and Stacking, Dozer mounted; lighter-
weight construction. Curved teeth lift and stack trees
and debris while sifting out dirt.
1 ir: Burner, Air Curtain, fully self-contained system that Air Burners, Inc.
includes a power plant, hydraulic drive system Model "S"
blower fan and fuel tank. A diesel injection system
and/or a propane ignition system are light-up options.
4 Burner, Air Curtain, mobile unit, 6 cylinders Diesel Air Burners, Inc.
engine, minimum 89 HP (66 kW), full enclosure; Mobile System
burn container 4" (102 mm)thick walls; refractory Model "T- 359"
panels filled with thermal ceramic material.
8 Grinder, Tub, with 700-1000 Hp engine, 12 ft Diamond Z -
-'� diameter tub 1463
Morbark 1500
Morbark 1300
14 April 2006 City of Pompano Beach,FL
RLt H-31.06
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Debris Information Management te1r Page 1 of 7
Attachment G g
v Report Builder Report Detail
t'r Matt Melillo
Debris ROW Detail Report Printed On: 711812006
Project: Hurricane Dennis Muni.: ALL Destination: ALL Truck: ALL
Sub-Project: Escambia Recovery Section/Area: ALL Subcontractor: ALL Tickets As Of: 10119/2005
Ticket Ticket Truck Load Cubic Payable Create
Date. Destination * Suffiz # Est. Yards Load Origin(Street) Section/Area Status Date
07/13/2005 Jon 1748751 1 0003 1100,001 43.0 1 SCENIC HILLS DR A03 Invoiced 07/16/2005
07/13/2005 Janes Park Site-TDSRS 175541 0004 100.00 52.0 HAROLD AVE A 17 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174849 0002 1 100.00 40.0 1 DAVID ST A 03 1 Invoiced 07/15/2005
07/13/2005 Jones Park Site-TOSRS 174798 DOI3 100.00 51.0 CAMDEN RD A 09 Paid 07/15/2005
0]/13/2005 Janes Park Site-TOSRS 174799 0014 100,00 49.0 CAMDEN RD A 09 Paid 07/1512005
07/13/2005 Jones Park Site-TDSRS 174900 0005 100,00 43.0 BARON MILLER RD A 03 Invoiced 07/15/2005
07113/2005 Jones Park Site-TDSRS 175519 Doll 100.00 50.0 AMHERST DR A 09 Paid 07/1512005
07/13/2005 Jones Park Site-TDSRS 275047 0023 95.00 45.6 ROCKWOOD RD A 18 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 175518 0012 100.00 50.0 AMHERST DR A 09 Paid 07/15/2005
07/13/2005 Jones Park Ske-TDSRS 174823 0007 100,00 52.0 OAK FOREST DR A 17 Paid 07/15t2005
07/13/2005 lJones Park Site-TDSRS1 1749231 1 0018 1 95.00 1 45.6 1 ASHLAND AVE A 10 Paid 07/15/2005
0 711 320 0 5 IJones Park Site.TDSRSI 1755251 1 0011 1 85.00 1 42.5 1 SATSUMA AVE A 09 Paid 0711512006
07/13/2005 lJores Park Site-TDSRS1 1754111 1 0020 1 95.00 1 51.3 1 BUTHEW00D DR A 18 Paid 07/15/2005
0]l1 on
3/2001 Jones Park Slte-TDSRS 175664 0015 100.00 44.0 MOONLIGHT DR A 10 Paid 07/15/2005
07/132005 Jes Park Sit.-TOSRSI 1757921 1 0034 95.00 1 20.0 1 HWY 95 A A 25 Paid 07115/2005
071l 3/2005 IJones Park SiW-TDSRSl 1755241 1 0012 85,00 1 42.5 1 SATSUMA AVE A 09 Paid 07/15/2005
W/13/2005 Jones Park Stte-TDSRS 275050 0023 95.00 45.8 ROCKWOOD RD A/8 Paid 07/15/2005
07113/2005 Jones Park Site-TDSRS 1756951 1 0017 95.00 1 42.6 1 PONDEROSA DR A 10 Paid 07/152005
07/13/ R Jones Perk Site-TDSRS 175694 G016 100.00 BCD PONDEROSA OR A 10 Paid 07/15I2005
07/13/2505 Jones Park Site-TDSRS 175544 0004 95.00 494 HAROLD AVE A 17 Paid 07115/2005
10711312005 Jones Pare Site-TDSRS1 1757181 1 0025 100.001 44.0 1 BEATRICE DR A 12 I Paid 07115/2005
07/1312005 Jones Park Sfte-TDSRS1 1748811 1 0003 100.001 43.0 1 THUNDERBIRD DR A03 I Invoiced 07/15/2005
W
05 Jones Park Site-TDSRS 175438 0019 100.00 49.0 FOWLERAVE A10 Paid 07/15/2005
0 5 Jones Park Site-TDSR5174906 D005 100.00 43.0 HILLVIEW DR A03 Invoiced 07/15/20005 Jones Park Site-TDSRS 174979 0037 100.00 63.0 TATE SCHOOL RD A 22 Paitl 07115/20050 5 Jones Park Site-TDSR5174811 0014 100,00 490 VINE ST A09 Paid 07/151200505 Jones Park Site-TDSRS 174810 0013 100.00 51.0 VINE ST A09 Paid 07/15/20055 Jones Park Site-TDSRS 175447 0024 100.00 45.0 JUANITAAVE A18 Paid W/15120055 Jones Park Site-TDSRS 175698 0018 95.00 51.3 MESSICK ST AID Paid 07/15/2005
0]/1312005 Jonas Perk Site-TDSRS 174826 0007 95.00 49.4 DEBORAH CT A 17 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174925 0018 100.00 48.0 ASHLAND AVE A 10 Paid 07/1512005
07/132005 Jones Park Site-TDSRS 174885 0003 95.00 40.9 COLONIAL CIR A 03 Invoiced 07/15/2005
07/13/2005 Jones Palk Site-TDSRS 174824 0007 95.00 49.4 OAK FOREST DR A/7 Paid 07/15/2005
07113/2005 Jones Park Site-TDSRS 175633 0001 100.00 40.0 MEADOWSROOK DR A 03 Invoiced 07/1512005
07/13/2005 Janes Park Site-TDSRS 175663 0015 100.00 44.0 MOONLIGHT DR AID Paid 07/15/2005
07/13/2005 Jonas Park Site-TDSRS 175717 0025 100.00 44.0 BEATRICE DR A 12 Paid 07/15 22005
07/13/2005 Janee Park Slte-TDSR5174847 0002 95.00 38.0 PLAINFIELD AVE A03 Invoiced 07/152005
07I13I2005 Jones Park Site-TDSRS 175791 0033 95.00 25.7 HIGHWAY 99A A 25 Paid 07/1512005
07/13/2005 Jones Palk Site-TDSRS 174B73 0003 95.00 40.9 SCENIC HILLS OR A 03 Invoiced W/1512005
07/13I2O05 ones Park Slte-TDSRS 175566 0008 95.00 38.0 BRIESE LN A 17 Paid 0711 W2005
07/13/2005 Jonea Park Site-TDSRS 174797 0014 1 80.00 39.2 1 CAMDEN RD A 09 1 Paid 07/lW2005
0]/13I2005 Jones Perk Site-TDSRS 175517 0011 85,00 42.5 DUKEAVE A09 Paid 07/1512005
07113I2005 Jonea Perk Site-TDSRS 174898 0005 95.00 40.9 BOXEN MILLER RD A 03 Invoiced 07/15/2005
07/13/2005 Jonas Park Sit.-TOSRSI 1747961 1 0013 1 80.00 40.8 1 CAMDEN RD A 09 Paid 07/1512005
07/1312005 Jonas Perk Site-TDSRS 175540 OD06 80.00 41.6 ACORN LN A 17 Paid 07/15/2005
0]R 32005 Jonea Park Site-TDSRS175516 0012 1 95.00 47.5 1 DUKEAVE A09 Paid 07/15/2005
07/132005 Jones Park Site-TDSRS 174822 0007 95.00 49.4 SEARS BLVD A 17 Paid 0711 5/2 0 0 5
2005 Jones Park Sita-TDSRS 174848 0002 1 100.00 40.0 1 PLAINFIELD AVE A 03 Invoiced 07/152005
0711312005 Jones Park Ske-TDSRS11755151 1 0006 1 95.00 61.8 1 PECAN DR A 09 Paid 07/15/2005
07/1312005 Jones Park Site-TDSRS 1748741 0003 1 100,001 43.0 1 OAKHILLS CIR A03 Invoiced 07/1 512 0 0 5
07/13/2005 Janes Park Site-TDSRS 175471 f 1 0010 1 95.00 1 54.2 1 PECAN DR A 09 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS11748991 1 0005 1 95.00 1 40.9 1 BARON MILLER RD A 03 1 Invoiced 07/152005
07/13/2005 Jones Pare Stte-TDSRS 1756601 1 0015 1100.001 44.0 I STEFANI RD A 10 Paid 07/15/2005
0711312005 Jones Park Site-TOSRSI 1755931 1 0009 1 100.001 52.0 1 HOPE DRIVE A 17 Paid 07/152005
07/13/2005 Jones Park Site-TDSRSI 1756301 1 0001 1 1D0.00 1 40.0 1 SCENIC HILLS DR A03 Invoiced 07/152005
07M3/2005 Jones Park Site-TDSRS 1755651 1 000E 1 95.00 1 38.0 1 JEFFERY LN A 17 Paid 07/15/2005
07/13/2005 Jones Palk Site-TDSRS 174924 0018 100.001 48.0 1 ASHLAND AVE AID Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174902 0005 100.00 43.0 1 HILLVIEW OR A03 Invoiced 07/15/2005
1711111111 Jones Park Site-TDSRS 175436 0019 100.00 49.0. FOWLER AVE A 10 Paid 07/15/2005
0711312005 Jones Park Site-TDSRS 174851 0002 100.00 40D DAVID ST A03 invoiced 07/15/2005
07/13/2005 Jones Park Site-TDSRS 175662 0015 100.00 44,0 MOONLIGHT DR A 10 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 175632 0001 100.00 40.0 MEADOWBROOK DR A03 Invoiced 07/15/2005
07113/2005 Jones Park Sila-TDSRS 174852 0002 100.00 400 BARRANGER DR A 03 Invoiced 07/1512005
http://ashbritt.edims.com/eField/reportDetail.aspx?r=l&strLevel=3&asof=10/19/2005&strE=Hurr... 7/18/2006
ATTACHMENT
Pompano Beach Disaster Recovery Pricing
Item Description of Service Unit Cost
Debris Removal,Processing& Disposal
Annual Pre-Event Contract Fee/Retainage N/C N/C
1. Mobilization and Demobilization(Lump Sum) Lump N/A
2. First Response(Emergency Road Clearance) Hourly Hourly Rate Schedule
3 Debris Removal from Public Property(Right-of-way)and CY $ 12.95
Hauling to Temporary Debris Storage and Reduction Site
#3 ALTERNATE PER TON COMPENSATION Ton $135.00
Debris Removal from Temporary Debris Storage and Reduction
4. Site(TDSRS)and Hauling to Final Disposal Site up to 25 one- CY $ 4.75
way miles
#f ALTERNA TE PER TON COMPENSA TION Ton S 26.00
5 Debris Removal from Public Property(Right-of-way)and CY $ 14.95
Hauling Directly to Final Dis osal
#S ALTERNATE PER TON COMPENSATION Ton $175
6. Management of TDSRS CY S 2.50
7 Processing(Burning)of Debris at TDSRS or Final Disposal Site CY $1.75
8 Processing(Grinding/Chipping)of Debris at TDSRS.or Final CY S 2.25
Disposal Site
"ALTERNATEPERTONCOMPENSATION Ton $22.00
9 Pick up and Haul of White Goods Unit S 46.00
10 Freon Removal from applicable White Goods Unit $ 79.00
11 Pick-up and Disposal of Hazardous Material LB $ 2.00
12 Dead animal Collection,Trans rtation and Dis osal LB $ 3.00
lernatrve crng - ensCo ecnon from m rg tsro -
Way;Stump Removal;Hazardous Limb Removal;TDSRS
13 Management;White Goods Collection;Dead Animal Collection; CY $ 22.50
Separate and Reduce Debris by Grinding;Load and Transport
Reduced/Ground Debris,compacted mixed debris,and
rmmnacred C&D to Final Dicrosal(0-25 miles)
13(a) Transporting Processed Debris to final Disposal (>25 miles) CY/Mile S 0.029
[Disposal Tipping Fee is a pass thru cost
NOTE: #13 is an optional pricing format that includes all of the primary services at one price. The
cost to the County and FEMA are the same regardless of how many stumps are collected,limbs are
removed, etc Rather than break each line item down, we propose one cost that will encompass all
services.
Hazardous Stump Removal
14- 6 inch diameter to 11.99 inch diameter CY as debris
15 12 inch diameter to 23.99 inch diameter CY as debris
16 24 inch diameter to 47.99 inch diameter STUMP Is 695.00
17 48 inch diameter and greater STUMP S 895.00
* NOTE:#14 Thru#17Includes Haut to Disposal
Exhibit A-Pompano Beach,Florida
RU H-37-06 Attachment A-Unit Pricing
Item Description of Service Unit Cost `
Ancillary and Miscellaneous Services
18 Pre-event training for Client personnel PER N/A
19 Client Technical Assistance PER N/A
Debris removal from water bodies(bays,rivers,streams,canals, Hrly Rate or Incident
20
1 es) Lump Sum Specific
21 Debris Removal from Private Property-Right-of-Entry(ROE) Hrly Rate or Incident
Program Lump Sum Specific
Hrly Rate or Incident
22 Leaning Trees/Hanging Limbs/Imminent Threat Tree Program Lump Sum Specific
Exhibit A-Pompano Beach,Florida
RLI H-37-06 Attachment A-Unit Pricing
Item Description of Service Unit Cost
23 Demolition of Unsafe Wood Structures Identified by the County Square Foot $ 2.00
24 Demolition of Unsafe Concrete Structures Identified by the Square Foot $ 3.00
County
25 Sand Collection,Screening,and Transport to Beach CY $ 8.50
26 Beach Restoration Lump Sum Incident Specific
27 Fire Suppression Support Hourly Hourly Rate Schedule
28 Hazardous Waste Collection(flammable solids) 55 Gal.Drum S 595.00
29 Hazardous Waste Collection(flammable liquids) 55 Gal.Drum S 475.00
30 Hazardous Waste Collection(pesticides) 55 Gal.Drum $ 475.00
31 Hazardous Waste Collection(paint related materials) 55 Gal.Drum S 475.00
32 Hazardous Waste Collection(oxidizer liquids or solids) 55 Gal.Drum S 725.00
33 Hazardous Waste Collection(corrosives-acids bases) 55 Gal.Drum Is 525.00
The following items are available through State and Federal government resources.However,in the event
that timely delivery of these items by the government does not meet the needs of the County,AshBritt will
arrange for delivery through our teaming partners.Pricing for these items will not exceed the prices
charged to State and Federal government by their suppliers.
34 1 Emergency Delivery of Potable Water Various Cost+15%
35 lEmergency Delivery of Ice Various Cost+15%
36 ITemporary Sanitation,Showers,Kitchens Each Cost+IS%
37 ITernporary Satellite Communication(satellite phones) Each Cost+15%
Exhibit A-Pompano Beach,Florida
RLI H37-06 Attachment A•Unit Pricing
ATTACHMENT
Hourly Rate Schedule for Pompano Beach, Florida
Heavy Equipment Size or Type U/M Unit Price
Operafars Included
12-Foot Tub Grinder Morbark 1200 Hour 395.00
13-Foot Tub Grinder Morbark 1300 Hour 455.00
14 Foot Tub Grinder Diamond Z 1463 Hour 490.00
Backhoe Cat416 Hour 95.00
Bucket Truck Up to 50'reach Hour 130.00
Bucket Truck 50'to75'reach Hour 150.00
Chipper w/2 man crew Morbark Storrs Hour 125.00
Crane 30 Ton Hour 170.00
Dozer Cat D4 Hour 95.00
Dozer Cat D5 Hour 105.00
Dozer Cat D6 Hour 125.00
Dozer Cat D7 Hour 135.00
Dozer Cat D8 Hour 150.00
Equipment Transport w/Tractor 50 Ton Hour 90.00
Excavators Cat 320 Hour 90.00
Excavators Cat 325 Hour 115.00
Excavators Cat 330 Hour 130.00
Mechanized Broom Street Sweeper Hour 75.00
Motor Grader Cat l20G Hour 120.00
Self Loading Knuckle boom Truck 25-35 CY Body Hour 125.00
Self Loading Knuckle boom Truck 3545 CY Body Hour 140.00
Skid Steer Loader Bobcat Hour 55.00
'Stump Grinder Vermeer 252 Hour 85.00
Towed Loader w/Tractor Prentice 210 Hour 140.00
Tracked Loader Cat 955 Hour 125.00
Tractor w/Box Blade 80 Hp Hour 35.00
Trash Transfer Trailer w/Tractor 110 Yard Hour 125.00
Truck Mounted Winch Tow Truck Hour 90.00
Vacuum Trucks Jet Vac Hour 155.00
Water Truck 2000 Gallon Hour 65.00
Wheel Loaders Cat 950 Hour 115.00
Wheel Loaders Cat 966 Hour 125.00
Wheel Loaders Cat 980 Hour 135.00
Emergency Life Support', Size or Type Ulm Unit Price
Entemency Ice Delivery Determined by availability Each incident specific
Emergency Water Delivery Determined by availability Each incident specific
Emergency Power Generators Determined thru site sury2l Each I incident r cifrc
Exhibit B-Pompano Beech,Florida
RLI H-37-06 HOURLY PRICING
Haul Vehicles Size or Type Ulm Unit Price
Operators Included
Dump Truck 10 to 15 CY Hour 40.00
Dump Truck 16 to 20 CY Hour 50.00
Trailer Dump w/Tractor 30 to 40 CY Hour 60.00
Trailer Dump w/Tractor 41 to 50 CY Hour 70.00
Trailer Dump w/Tractor 51 to 60 CY Hour 80.00
PTrailer Du w/Tractor 61 to 70 CY Hour 90.00
Walkin Floor Trailer w/Tractor 100 CY Hour 95.00
Transportation Vehicles Size or Type U/M Unit Price
Operators Nal Included
FTruck 3/4 Ton Da 165.00
r Full size Day 95.00
Passenger Van 9 Passenger Day 145.00
Pickup Truck I/2 Ton Day 125.00
Picku Truck 3/4 Ton Day 145.00
PickupTruck I Ton Da 175.00
UtilityVan 3/4 Ton Da 115. 00
Personnel i Size or Type U/M" Unit Price
Administrative Assistant Individual Hour 45.00
Clerical Individual Hour 35.00
Climber w/Gear Individual Hour 85.00
Laborer w/Tools Individual Hour 30.00
Mechanic w/Truck and Tools Individual Hour 60.00
Operator w/Chainsaw Individual Hour 55.00
Safety or QC Manager w/Pickup Truck - Individual Hour 60.00
Superintendent w/Pickup Truck Individual Hour 75.00
Supervisor w/Pickup Truck Individual Hour 60.00
Ticket Writers Individual Hour 35.00
Traffic Control Personnel Individual Hour 30.00
Marine Resources Size or Type U/M . Unit Price
14'Utility Boat w/Motor Crew of I Day " 545.00
33'Fast Barge w/Winch Crew of 2 Day 4,725.00
56'Shallow Draft Landing Craft w/Crane Crew of 2 Day 7,850.00
Air Pump w/multi breathing lines Brownie Lung Day 450.00
Hardhat Diver w/Gear Individual Hour incidents eci tc
Scuba Bottle Refill air 80 Each 21.00
Tank Diver w/Gear Individual Hour incident specific
Water Discharge Hose 6 Inch Ft/Day 1.00
Water Discharge Hose 12 Inch Ft/Day 1.50
Water Pump 6 Inch Day 1,295.00
Water Pump 12 Inch Day 2,095.00
Misc.Equipment Size or Type U/M Unit Price
First Aid Station OSHA Spec Day 65.00
Light Tower w/generator Day 65.00
3bservation Tower USACE Spec Each 3,500.00
Office Trailer 40 foot Dav 85.00
Exhibit B-Pompano Brach,Florida
RLi H-37-06 HOURLY PRICING
Portable Toilet Single 55.00
Storage Container 40 foot Day 55.1
Exhibit B-Pompano Beach,Florida
RLI H-37-06 HOURLY PRICING
07/02/2006 00:05 410532F PAGE 01
Attachment L
A
ALLIED NORTH AMERICA
Americas Construction 5pec1ali8t"
1730 Wwde Idend Avenue NW
Suite 601
_A!Lmow,D.0 20036
Tel:(202)292-2601
Fit:(516)704$052
emainello@alliednawrn
City of Pompano Beach
Broward County, FL
P.O. Drawer 1300
Pompano Beach, FL 33061
To Whom It May Concern:
Ashbritt, Inc. is bondable with Federal Insurance Company a subsidiary of Chubb Surety, located
at 15 Mountain View Road,Warren, NJ 07061, an A-rated surety by United States Treasury
Department, in excess of$10,000,000.00 for a single project and aggregate as required.
They are prepared to provide Bid, Performance, and Payment Bonds on projects provided
Ashbritt Inc., makes an application to them at the time of need and they are satisfied with the
prevailing underwriting conditions, including but not limited to acceptable contract terms,job
specifications, and acceptable bond forms.
Sincerely,
Stephen Mainello
Executive Vice President
Allied North America
1730 Rhode Island Ave., NW, Suite Sol
Washington, DC 20036
(lied North America Insurance Brokerage Of Washington DC. LLC
3o� 7. �
RESOLUTION NO. 2007-097
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AMENDMENT TO THE NOVEMBER 14, 2006 DEVELOPMENT
AGREEMENT EXISTING BETWEEN THE CITY OF DANIA BEACH AND
THE ARAGON GROUP, INC., TO CLARIFY THE FACT THAT CHANGES
TO THE CAPITAL IMPROVEMENT PLAN INCORPORATED INTO THE
AGREEMENT CAN ONLY BE AUTHORIZED PURSUANT TO AN
AMENDMENT TO THE AGREEMENT; PROVIDING FOR CONFLICTS;
FURTHER PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA:
Section 1. That the proper City officials are authorized to execute an Amendment to
the November 14, 2006 Agreement existing between the City of Dania Beach and The Aragon
Group, Inc., which Amendment will clarify the fact that changes to the Capital Improvement Plan
incorporated into the Agreement can only be authorized pursuant to an amendment to the
agreement; a copy of the Amendment first referenced above is attached, marked as Exhibit "A"
and incorporated into this Resolution by this reference.
Section 2. The City Manager and City Attorney are authorized to make minor
revisions to such engagement letter as are deemed necessary and proper for the best interests of
the City.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on 2007.
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2007-097
EXHIBIT "A"
AMENDMENT TO DEVELOPMENT AGREEMENT
THIS IS AN AMENDMENT, dated , 2007 (the "Amendment') to the
Development Agreement dated November 14, 2006 (the "Agreement') existing between THE
ARAGON GROUP, INC. D/B/A DANIA JAI ALAI, A DIVISION OF THE ARAGON GROUP,
INC. ("ARAGON") and the CITY OF DANIA BEACH, a Florida municipal corporation
("CITY").
WHEREAS, ARAGON and CITY entered into the Agreement, a copy of which is
attached as Exhibit"A"; and
WHEREAS, ARAGON and CITY desire to amend the Agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements
contained in the Agreement and this Amendment and other good and valuable consideration, the
adequacy and receipt of which are agreed upon,ARAGON and CITY agree as follows:
1. Incorporation of Agreement. The terms and conditions of the Agreement are
ratified and affirmed and shall remain in full force and effect and are incorporated into this
Amendment.
2. Para¢raph 7, Miscellaneous. Paragraph 7 of the Agreement is amended to add a
new sub-paragraph K which shall read as follows:
K. Effect of this Agreement. The only structures, improvements and uses
which may be introduced or constructed upon the Property (as identified in the Agreement) are
those depicted in the Capital Improvement Plan (the "Plan") attached to and incorporated into the
Agreement, unless the Plan and the Agreement are amended after a public hearing held at a City
Commission meeting to allow for a change to a structure, improvement or use identified in the
Plan.
IN WITNESS OF THE FOREGOING, the parties executed this Amendment Agreement
on the date first referenced above.
CITY:
CITY OF DANIA BEACH,
a Florida Municipal Corporation
ATTEST:
LOUISE STILSON IVAN PATO, CITY MANAGER
3 RESOLUTION#2007-097
APPROVED FOR FORM
AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
WITNESSES: THE ARAGON GROUP, INC.,
d/b/a Dania Jai Alai, a Division of
The Aragon Group,Inc.
Signature
By:
Signature
PRINT Name
Print Name/Title
Signature
PRINT Name
STATE OF )
COUNTY OF ) SS.
The foregoing instrument was acknowledged before me on 2007, by
as of THE ARAGON
GROUP, INC. Such person is personally known to me or produced
as identification.
Notary Public, State of
My commission expires:
4 RESOLUTION#2007-097
CITY OF DANIA BEACH Agenda Item #
Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑X Adopt Ordinance(1st Reading) ❑ Adopt Ordinance(2nd Reading) ❑
Award Bid/RFP ❑ Presentation ❑ Continued from:
e ns.m t
E.IphF:I4�C�!_.e .hP..` P�.;jr �.r'v�r :i I�..._.. N1 IF-
. . ...... I. :u ,..i!
Amend Resolution No. 58-99
'lk� e{ �®i g� ,.lu�e�. s rvEr @3o- � i� t e r t ii'Fs I� +4 r r � 3 _4ns.e
I ,:_?...n r r_rnlvt,."5 "': " r.':a,_.. I: _ p.
So the City Commission can review fee waiver requests and park usage requests approved by the Parks & Recreation
and Community Advisory Board at C.W. Thomas Park, Frost Park and P.J. Meli Park.
xt , s 9. r i E I J a a s u
�,11- TjN
0nn:, EEkt3 a„ �n:.3 ar, ... 3 t °� 3. .... .... !.,
Promote harmony and goodwill throughout the City of Dania Beach in connection with the use and enjoyment of park
facilities and amenities.
v gyp{ N �{s �aw { f�' � '� "';a;� it q�E� 9Rc� 4v{;api3 uµ 9 6 r,; I { s
+R ..fit' ,. i F..�_,i...,h.:+c_:+oi 5 {t i'ky'._.,'�.`��5 ...,'-qHi�.' t.. i. . 1? ..:3N, p r49 3 4 I C, 6 ....
Dept: Acct#: Amt:
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
f �gf{ak a r x Ff i 6 S
HER
u, i aYtR a ., t3 HCv t' CS;EI tl i Y
w�,�,akI
:R ��¢ 15 Ja .. 1 t Y ,s; r " „
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 5 Exhibit 7 Exhibit 8
a,.a,a mg q R1t aEiF t Ina, ..,YI t t. rt ?� vim + t o-
Submitted by
Mark T. Felicetty Date 05/16/07
Department Director
Kristen Jones Date 05/16/07
Assistant City Manager
Colin Donnelly Date 05/16/07
HR Director
Date
Finance Director
Date
City Attorney
Thomas J. Ansbro Date 05/16/07
City Manager
Colin Donnelly Date 05/16/07
` .I, SH �vsa'& q P hats rH tt t'Cvv v '
,. _ �� tvHni v0;v,,�F�lvae'.a tn4 t'4, ..t °t6 Lf� �FI Y:
a� . . __ }ale ,.,',rk k .,::I F....,6h,.n s= ... _ ... .. .,. ..
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
RESOLUTION NO. 2007-098
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA AMENDING RESOLUTION NO. 58-99 TO ADD BOARD
REVIEW AND RECOMMENDATIONS (TO BE MADE TO THE CITY
COMMISSION) OF REQUESTS FOR USE AND FEE WAIVERS FOR CITY
PARKS AND PARK FACILITIES (P.J. MELI, C.W. THOMAS AND FROST
PARKS) TO THE DUTIES OF THE PARKS, RECREATION AND
COMMUNITY AFFAIRS ADVISORY BOARD; PROVIDING FOR
CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA:
Section 1. That Resolution No. 58-99, adopted on March 13, 1999, which created the
Parks, Recreation and Community Affairs Advisory Board, is amended to read as follows:
"Section 8. That the duties of such Board shall be to:
(a) Make recommendations and suggestions to the City Commission of the
City of Dania Beach on matters concerning the use of parks and park
facilities (P.J. Meli, C.W. Thomas and Frost Parks), including
recommendations pertaining to requests for use of facilities and fee
waivers, for the general purpose of promoting harmony and goodwill
throughout the City of Dania Beach in connection with the use and
enjoyment of such facilities and to encourage and arrange for a variety of
cultural events to be held within the City;"
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on 2007.
BOB ANTON
MAYOR-COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2007-098
CITY OF DANIA BEACH Agenda Item # /. �O
Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑X Adopt Ordinance (7st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid/RFP ❑ Presentation ❑ Continued from:
_
Adopt Resolution to apply for the Land and Water Conservation Fund Program grant in the amount of$200,000 to
purchase equipment for the SE 5th Avenue Linear Park.
Needs Commission approval
i
nnk _. �...�in 9�:,n+� v�o- t
Fulfills requirements of the grant application
.. E`..L n...e'. Re�"',°ef'ie, s .L, ,.4e 1; ,el p .,,..•_•..:.'"F ..V.E ..f ,._,{ E, •: ,..._`?i, , ••'
Dept: Acct#: Amt:
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: EJ
vh
Land and Water Conservation Fund Program will provide funds for the purchase of equipment for the SE 5th Avenue
Linear Park, including but not limited to, Life Trail stations, benches, picnic facilites, trash recepticles and landscaping
ISSF
i EF v s sEI k E. - I'
am
ax "�=
FRIis_2 s -� 1aa�,iw2 yv Fe i. v °`�v a�.: gins Liar 'ss i
Resolution
—EExhibit 7 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
Submitted by
Kathy Herman Date 05/16/07
Department Director
Date
Assistant City Manager
Colin Donnelly Date 05/16/07
HR Director
Date
Finance Director
Patricia Varney Date 05/16/07
City Attomev
Thomas J. Ansbro Date 05/16/07
City Manager
Colin Donnelly Date 05/16/07
�g' x`i
rf
11—
Commission Action:
Approved: 7 Denied: ❑ Continued to: ❑
RESOLUTION NO. 2007-099
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR A GRANT
RELATED TO THE BROWARD COUNTY LAND AND WATER
CONSERVATION FUND GRANT PROGRAM (2008-2009) IN THE
APPROXIMATE AMOUNT OF $200,000.00, TO PROVIDE FUNDING FOR
THE SE 5TH AVENUE LINEAR PARK PROJECT; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE THE APPLICATION;
AUTHORIZING MATCHING FUNDING REQUIREMENTS TO BE DERIVED
AND SATISFIED FROM THE LINEAR PARK PROJECT FUNDS;
AUTHORIZING THE ACCEPTANCE AND EXECUTION OF THE GRANT
AGREEMENT UPON ITS AWARD, AUTHORIZING THE DIRECTOR OF
FINANCE TO APPROPRIATE THE FUNDING UPON AWARD;
AUTHORIZING EXTENSIONS, IF NEEDED; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has approved funding for the construction of a S.E. 51h Avenue
linear park in the amount of$500,000.00; and
WHEREAS, the Broward County Land and Water Conservation Fund Grant Program
can provide funding for equipment for installation in and at the linear park; and
WHEREAS, the City can utilize linear park construction project funds as the required
match for the Land and Water Conservation Fund Grant Program grant;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That certain application for the Broward County Land and Water
Conservation Fund program for the 2008-2009 fiscal year for the SE 51h Avenue Linear Park,
located in Census Tract 901.01, in the approximate amount of$200,000.00 to be submitted by
the City of Dania Beach to Broward County, is approved and the appropriate City officials are
authorized to execute it. Further, such officials are authorized to accept and execute the grant
agreement upon its award (and any time extensions, if deemed necessary).
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the application and agreement as are deemed necessary and proper for the best
interests of the City.
Section 3. That upon execution of the agreement, the Finance Director is authorized
to appropriate the budget by the award amount in grant revenue and the appropriate expenditure
account.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on 2007.
ATTEST:
BOB ANTON
LOUISE STILSON, CMC MAYOR-COMMISSIONER
CITY CLERK
APPROVED AS TO FORM
AND CORRECTNESS
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION 2007-099
CITY OF DANIA BEACH Agenda Item # /• //
Agenda Request Database
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑X Adopt Ordinance(2nd Reading) ❑
Award Bid/RFP ❑ Presentation ❑ Continued from:
ORDINANCE NO.2007-011 AN ORDINANCE OF THE CITY OF DANIA BEACH,FLORIDA,APPROVING THE REQUEST MADE BY DOREEN BARTLEY,PRESIDENT OF EAGER BEAVER
CONTRACTORS FOR THE'BARTLEY'PLAT,SUCH PROPERTY BEING GENERALLY LOCATED ATTHE SOUTHEAST CORNER OF SW 40TH AVENUE AND SW 58TH STREET,IN THE CITY OF
DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT"i A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE;ACCEPTING THE DEDICATION FOR PUBLIC USE OF ALL STREETS,
HIGHWAYS AND ALLEYS AS SHOWN ON SUCH PLAT OF THE'BARTLEY'PLAT;PROVIDING FOR SEVERABILITY;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE
DATE.
Dept: All#: Arl
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
PL-33-05: The Eager Beaver Contractor is requesting a plat for 9 single family houses to be construction at SW 40
Avenue & SW 58 Street.
Ordinance
Staff Report
Location Map
Application
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
Submitted by
Laurence Leeds Date
Department Director
Laurence Leeds Date
HR Director
Date
Finance Director
Date
City Attomey
Date
City Manager
Date
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
ORDINANCE NO. 2007-011
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA,
APPROVING THE REQUEST MADE BY DOREEN BARTLEY, PRESIDENT
OF EAGER BEAVER CONTRACTORS FOR THE `BARTLEY" PLAT, SUCH
PROPERTY BEING GENERALLY LOCATED AT THE SOUTHEAST
CORNER OF SW 40TH AVENUE AND SW 58TH STREET, IN THE CITY OF
DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT"A", A COPY OF
WHICH IS ATTACHED TO THIS ORDINANCE; ACCEPTING THE
DEDICATION FOR PUBLIC USE OF ALL STREETS, HIGHWAYS AND
ALLEYS AS SHOWN ON SUCH PLAT OF THE `BARTLEY" PLAT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA:
Section 1. That the plat to be known as the `Bartley Plat" (PL-33-05), such property
being generally located on the southeast corner SW 40`h Avenue and SW 58`h Street, in the City
of Dania Beach and legally described in Exhibit "A", a copy of which is attached to this
Ordinance, is accepted and approved. The City of Dania Beach consents and agrees that such
plat may be recorded in the Public Records of Broward County, Florida, upon further approval of
all agencies of Broward County, Florida, having jurisdiction in the matter.
Section 2. That the dedication for public use of all streets, highways and alleys, as
shown on the plat to be known as the `Bartley Plat", is accepted by the City of Dania Beach,
Florida.
Section 3. That if any section, clause, sentence or phrase of this Ordinance is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not
affect the validity of the remaining portions of this Ordinance.
Section 4. That all ordinances or parts of ordinances and all resolutions or parts of
resolutions in conflict with the provisions of this Ordinance are repealed.
Section 5. That this Ordinance shall take effect immediately at the time of its passage
and adoption.
PASSED on first reading on , 2007.
PASSED AND ADOPTED on second reading on 2007.
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 ORDINANCE#2007-01 1
EXHIBIT "A"
"Bartley Plat"
LEGAL DESCRIPTION
THE WEST 210 FEET OF TRACT 11, IN BLOCK 3, SECTION 31,
TOWNSHIP 50 SOUTH, RANGE 42 EAST, EXCEPTING THEREFROM THE
WEST 35 FEET WHICH IS RESERVED FOR ROAD PURPOSES AND LESS
THE NORTH 307 FEET THEREOF, ALL ACCORDING TO REED LAND
COMPANYS SUBDIVISION PLAT RECORDED IN PLAT BOOK 2, PAGE 32
OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA, SUBJECT TO
A ROAD EASEMENT OVER AND ACROSS THE NORTH 10 FEET
THEREOF; TOGETHER WITH THE EAST 20 FEET OF THE WEST 230
FEET OF TRACT 11, BLOCK 3, OF SECTION 31, TOWNSHIP 50 SOUTH,
RANGE 42 EAST, AS RECORDED IN PLAT BOOK 2, PAGE 32 OF THE
PUBLIC RECORDS OF DADE COUNTY, FLORIDA, LESS THE NORTH 307
FEET THEREOF, AND SUBJECT TO A ROAD EASEMENT OVER AND
ACROSS THE NORTH 10 FEET; AND TOGETHER WITH THE SOUTH 185
FEET OF THE EAST 100 FEET OF THE WEST 310 FEET OF TRACT 11,
BLOCK 3, OF SECTION 31, TOWNSHIP 50 SOUTH, RANGE 42 EAST, AS
RECORDED IN PLAT BOOK 2, PAGE 32, OF THE PUBLIC RECORDS OF
DADE COUNTY, FLORIDA; AND TOGETHER WITH THE EXTERNAL
AREA THE CHORD OF A 8.07 FOOT RADIOUS CURVE CONCAVE TO
THE SOUTHWEST BEING TANGENT TO THE EAST LINE OF THE WEST
230 FEET AND BEING TANGENT TO THE NORTH LINE OF THE SOUTH
185 FEET, OF TRACT 11, BLOCK 3, OF SECTION 31, TOWNSHIP 50
SOUTH, RANGE 42 EAST, AS RECORDED IN PLAT BOOK 2, PAGE 32, OF
THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA. SAID LANDS
SITUATE IN BROWARD COUNTY, FLORIDA.
3 ORDINANCE#2007-01 1
x
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CF sW 16TH CT n
2 CITY OF DANIA BEACH'
RM-15 RS-3 RZ-07-07
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CITY OF DANIA BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF REPORT
DATE: May 22, 2007
TO: Ivan Pato, City Manager
VIA: Laurence Leeds, AICP, Director G
FROM: Corinne Lajoie, AICP, Principal Planner
SUBJECT: PL-33-05: The Eager Beaver Contractor is requesting a plat for 9
single family houses to be construction at SW 40 Avenue & SW 58
Street.
PROPERTY INFORMATION
ZONING: Residential Single Family (RS-5)
LAND USE DESIGNATION: Low Medium (10) Units per acre
The applicant is requesting to plat 9 lots on 1.89 acres with a 26 foot wide private road
accessing them. The Future Land Use Plan allows 18 units; the applicant proposes 9 single
family homes.
The City code requires the applicant provide public park land dedication as identified in City
Code, Article 6, Section 19-17 of the City's Code of Ordinances. Based on the number of
houses proposed, the applicant is required to provide 3,528.36 square feet of land to be
dedicated to the City for a park. If the City Commission determines land dedication is not
feasible or appropriate, the developer shall pay the City a local park impact fee equal to the
value of the dedication, in this case $32,357. Due to the small size of the dedication (less
than 1/10 of an acre), staff recommends the fee alternative.
The applicant has to work with the City's Landscape Consultant to obtain tree removal
permits and provide mitigation as required by the city landscape code.
The Fire-Marshall has approved the plat. Public Services have the following conditions:
• Sheet WS-1 water main at SW 58'h Street shows 6" plug dead end, provide blow off
or hydrant for flushing.
• Sheet C-1 Shows CMP for exfiltration trench, use HDPE.
• See comments from CGA dated prior to 2-6-07.
PLANNING AND ZONING BOARD RECOMMENDATION
On March 21, 2007 the Planning and Zoning Board recommended approval of the
requested plat.
STAFF RECOMMENDATION
Approval, subject to Public Services conditions and payment of park impact fee.
CITY OF DANIA BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
ROUTING SHEET
.. � .�M14L•.iY�gY:LLCW�irvAvau.wLY✓"
Route Date L il18/2007 PZ Log IPL- 0335
Project S rtleySartley pl
�F—SAT Folio 504231010700; 0710
vised —_ 0711
PLEASE REVIEW THE ABOVE REFERENCED PROJECT FOR COMMENTS TO BE INCORPORATED IN THE
COMMUNITY DEVELOPMENT DIRECTOR'S STAFF RECOMMENDATION TO THE PLANNING AND ZONING
BOARD AND CITY COMMISSION.THANK YOU.
Route Via: Mail ❑ Pick Up In-house ❑
Fire Marshal ❑ Landscape ❑ BSO❑
Public Services. Planner ❑ Other Consultants uCGA
Approved as submitted ❑ Denied [—]1
Comments must address prior ❑ Approved w/conditions+, ;
to PZ I Commission hearing v-�
List Conditions
SN r ws- LJAT K NNww; ar
6" P«4 DFOU D, i/lmv�pt i3[ow ref eye NYbe .k;rFac FtrlsHi u-
sHl�)' C�-1 S/i,00s CHN �F/crCn?<oJ Tn�cr/, usE NDf'E;
rl �j�
FEB B tf 2u01
Signature Date
NDo
Print Name ..._. __......... .--�.j ..
CITY OF DANIA BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
ROUTING SHEET
- �� S S Lb A Q RE URN.WITF�COMMEN S.IF AN `��.
Route Date 1/18/2007 PZ Log !PL•33-05
Project (Bartley PLAT --� Folio
Revised
PLEASE REVIEW THE ABOVE REFERENCED PROJECT FOR COMMENTS TO BE INCORPORATED IN THE
COMMUNITY DEVELOPMENT DIRECTOR'S STAFF RECOMMENDATION TO THE PLANNING AND ZONING
BOARD AND CITY COMMISSION.THANK YOU.
Route Via: Mail ❑ Pick Up L/i In-house ❑
Fire Marshal Landscape ❑ BSO❑
Public Services ❑ Planner ❑ Other Consultants ❑CGA
Approved as submitted Denied
Comments must address prior Approved w/conditions
to PZ/Commission hearing ❑ �, �,•, 1 ,!, ( S T U
List Conditions
ignature Date
Se
Print Name
0
0
0
City of Dania Beach, Florida
Department of Community Development
Planning and Zoning Division
General Development Application (954) 9243645
0 ,
❑ Assignment of Flex/Reserve Units
❑ land Use Amendment JUN - 3 2005
® Plat
❑ Plat Delegation Request
0 Rezoning Date Redd:
❑ Site Plan
❑ Special Exception Petition No.:
C1 Special Request
D Traff sway Waiver
O Variance
❑ Vacation Request
Q Other.'
THIS APPLICATION WILL NOT BE ACCEPTED UNTIL IT IS COMPLETE AND
SUBMITTED WITH ALL NECESARRY DOCUMENTS. Refer to the application type at the
top of this form and "Required Documentation" cheddist to determine the supplemental
documents required with each application.
For after the fact applications, the responsible contractor of record shall be present at the board
heating. ' Their failure to attend may impact upon the disposition of your application. As
always,the applicant or their authorized legal agent must be present at all meetings.
All projects must also obtain a building permit from the C!Ws Building Department.
Location Address: SW 40th Avenue & SW 58th Street
Lot(s): Tract 11 Block: 3 Subdivision: N/A
Recorded Plat Name: N/A
504231010711
Folio Number(s): 504231010710 Legal Description:
504231010700
Plat of Sec's 28, 29, 31, & 32, T50S R42E• PB 2 Pg 32 Dade County Records
Applkant/Consultant/Legal Representative (dude one) Eager Beaver Contractors
Address of Applicants 201 S.E. 2nd Avenue Dania Beach, FL 33004
Business Telephone: 954-927`0793 Home: 2- Fax: 954-927-1850
Name of Property Owner
Address of Property Owner:
Business Telephone: QS'4127 g2lome: Fax: 0IS {— 427 i2J�
Explanation of Request:
Prop. Net Acreage: 1.89 Gross Acreage: Prop.Square Footage: 82,428.2
Existing Use: Vacant Proposed Use: Residential
Is property owned individually, by a corporation, or a joint venture? Individually
* ,
APPLICANT, CONSULTANT, OR LEGAL REPRESENTATIVE NOTARIZED SIGNATURE
Sworn to and subscribed before me Applicant/Consultant/Representative:
This 3rd day or � w� zoo
Signature: //
Date:
1 Doreen Bartley
Si n Name of N40 Public (Print Name)
State
201 S.E. 2nd Avenue, Dania Beach, FL 33004
Print Name of Notary Street Address, City, State and Zip Code
C EXDIrWLAJ•Foanal' Phone: 954-927-0793 Fax: 954-927-1850
S 19 � Telephone No.&Fax No.
' CommNpon a DD20321 B
' ,Bonded By Nola dNokxyAun
INDMDUAL OWNER NOTARIZED SIGNATURE:
This Is to certlN that I am the fee simple owner of subject lands described above and that I hate
authorized (Appikant/Consubnt/Representative) to
\makee and file the aforesaid application.
Swom to subscribed before me Owner: /
This ';� day of 20
Signature:
Date: v7 �a�o5
Sign Name of Notary Public (Print Nam"Stateand
State of( (Zi W4 )
��) �Lf} /14/..pli e2 ti� �L33a3E+
Print Name of Notary Street Address, City, Zip Code
-���)FFIC(AI,\OYAkYS£AI, -`
FAITH HAX
g {�STATFOFFLORIPA
Com I55�t�
�tCtf;§TdN
Seal nYco>,:�c; - Telephone No. & Fax No. oe 6 Al
CORPORATION NOTARIZED SIGNATURE:
This Is to certify that the below referenced corporation Is the owner of subject lands described above and
that I, as a duly authorized officer, have authorized (Applicant/Consultant/Representative)
to make and file the aforesaid application.
Swom to and subscribed before i"le Corporation Name: /
This day of I W�%_ 20 L
Signature:
Date:
(Print Name)
Sign Name of N tary Public (Print Title)
State of(rC �{;N ) V G
Print Name of Notary Street Address, City, State and Zip Code
Commission Ex i - Q jY- �;-7-{0 793 �
Sea WALA J.FoatNev Telephone No. &Fax No.
F r=NoMry Pubic•SIaM OI Fbrlda
' WCormitn80wMa09,20n"i
a` Commluion N DD2032''m
sondeday NalonaMotary
JOINT VENTURE/PARTNERSHIP NOTARIZED SIGNATURE:
This is to certify that the below referenced that the duly authorized perms are the owners of subject
lands described above and that all partners have authorized (Applicant/Consuitant/Representattve)
I- make and file the aforesaid application.
Sworn to and subscribed before me
This CL day of O/U 0 20
V//___ _ — Signature:
Date: -:D ycF e 5
(Print Name)**
Sign Name of Notary Public
State of( )r;4v21'oA )
1 ,
X /�fz � • �S O�GV�.� �� � �� 3�ok
Print me o(_"W -bfA-75 -, •• • } Street Address, City, State and Zip Code 61
FAMi FLax - + //�� .
Comm torn®tptrastc5T,�iFUFFL0R:n,� I I�-9io --e70-)L-7
Seal: COMWSSicv NO.IAW,,9'A Telephone No. &Fax No. SYf i'yo 0176
MY cgs l�as!e. :EX?. DEC z.2;S
**Each partner must sign. Attach duplicate sheets as required.
Message Vage 1 of b
Loftier, Christine
From: Leeds, Larry
Sent: Saturday, October 28, 2006 12:35 PM
To: Loftier, Christine
Subject: FW: BARTLEY PLAT(120-MP-05)
Ch ris:
Please print out hard copy an place in the Bartley plat file, Thanks.
Laurence Leeds, AICP
Community Development Department
City of Dania Beach
954-924-3640
FAX: 954-924-3642
-----Original Message-----
From: Huizenga, David (mailto:DHUIZENGA@broward.org]
Sent: Monday, October 23, 2006 11:22 AM
To: Leeds, Larry
Subject: RE: BARTLEY PLAT (120-MP-05)
Thanks Larry!
-dhh
David Huizenga
Broward County Highway Construction and Engineering Division
i North University Drive, Suite 300B
Plantation, FL 33324
954-577-4597
dhui zengaGbroward.org
From: Leeds, Larry (mailto:lleeds@ci.dania-beach.fl.us]
Sent: Friday, October 20, 2006 3:00 PM
To: Huizenga, David
Cc: Veillette, Lynda; Cooper, Irene; Bonneau, Bonnie
Subject: RE: BARTLEY PLAT (120-MP-05)
I have spoke to the Public Services Director and he has no objection to the proposal. 1
concur as well.
10/30/2006
Message Page 2 of 6
Laurence Leeds
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach,FL 33004
954-924-3640
e-mail: Ileeds&j.dania-beach A us
-----Original Message-----
From: Huizenga, David [mailto:DHUIZENGA@broward.org]
Sent: Friday, October 20, 2006 9:47 AM
To: Leeds, Larry
Cc: Veillette, Lynda; Cooper, Irene; Bonneau, Bonnie
Subject: BARTLEY PLAT(120-MP-05)
Larry,
County staff is currently preparing a response to a "Letter of Objection" for the
Bartley Plat in the City of Dania Beach. The Bartley Plat is located along the east
side of SW 401h Avenue between Stirling Road and Griffin Road and this email
message is intended to enlist your assistance with some "inter-governmental
coordination" in our review comments.
One of the items listed in the applicant's objection letter is our Development Review
Report requirement for the applicant to "...provide a 50-foot wide easement
connecting SW 40th Avenue to the east plat limits..."
The reason our plat report included this requirement was our discovery that there
isn't any public right-of-way or private easement for SW 58th Street. With no
apparent right-of-way, the adjoining parcels to the east of this plat do not seem to
have legal access. For your reference, I've pasted a copy of the BCPA.net aerial
below:
10/30/2006
7i}
t
i �
,
x,
a
Approx. I
hod
-Loc
Y
As you can see on the aerial, SW 58 Street physically exists, but there isn't any
obvious public right-of-way or easements. I've also checked the deeds for the
abutting parcels to see if there was any reference to a separate private easement,
but I was unable to find anything.
The original plat isn't any help either. All of the parcels that front on SW 58
Street are sub-parcels of an old bode County plat (Lot 11, Block 3 of Plat Book 2, Pg.
32 Dade). There isn't any r/w for SW 58 Street shown on the old plat. I've pasted
a graphic from the old plat below
10/30/2006
Message Page 4 of 6
$ .� 7 6
t A.% sr
.t!,
at 46� 3f67 3.¢.
693.g 8.7 .� .._.
ty006to
Id 4
C.
C& 79. -0.4 L-3j��
The plat consultant has submitted copies of separate instrument easements (OR
3438, Page 829 and OR 42662, Page 1233) that apparently grant an easement for
the northern 12 feet of the existing roadway pavement.
The owner is proposing to dedicate a 25-foot wide "Access Easement" along the
north side of the plat for SW 58th Street. While this proposal won't fix the entire
access problem for this neighborhood enclave, I believe that it makes the most
sense given the location of the existing pavement, etc. I marked on enlarged aerial
photograph with the approximate location of the plat, the proposed 25 foot access
easeemnt, and the easements for the northern portion of the existing roadway.
The aerial is posted below for your reference:
10/30/2006
Message Page 5 of 6
• semen
•.
OR 3438,
I e4 aim
' . •
OR 42662, Page 1233
r,
p .
x
Since this is really a local road / local access problem, I wanted to show you the
applicant's proposal and to get your input before we reply back to the Letter of
Objection. Please feel free to call me if you have any questions or need additional
information.
Thanks...
-dhh
David Huizenga
Broward County Highway Construction and Engineering Division
1 North University Drive, Suite 300E
nnnrnnn4
Message Page 6 of 6
Plantation, FL 33324
954-577-4597
dhuizenga@browcird.org
10/30/2006
Charles 0. Buckalew
Consulting Engineering Services,Inc.
801 S.Ocean Drive,Suite 201
Hollyw(!od,Florida 33019
Phone(954)927-0561 Mobile: 558-1189
Fax:926-7810
Ms. Corinne Church January 17, 2007
City of Dania Beach
Planning and Zoning Department —
100 West Dania Beach Boulevard
Dania Beach, Florida 33004 ?'-
RE: Bartley Plat Jr :V ) j LAI
Qa S.W.40*Avenue and S.W. 58 th Street
Dania Beach, Florida s i"" I,
Planning Comments
Project No. 05-085
Dear Ms. Church,
In response to the Planning and Zoning Department comments dated March 16,2006,the following
is offered:
Item No.
1. Incomplete Information: See attached information provided.
2. Revise Application: See attached Applications for a)Plat b) Site Plan c)Rezoning
3. Identify hatched lines on survey: See attached revised survey.The roadway easement is shown and the
overhead electric lines are shown.
4. Sidewalk adjacent to S.W.W Avenue: See revised survey.
5. Park dedication: See attached appraisal for property.
6. Broward County Open space: See attached rezoning application to rezone the property to PRD.
7. Forty percent pervious area per lot: See breakdown of each lot, attached.
8. Building coverage cannot exceed forty percent: See breakdown of each lot attached.
9. Lot 9 setback:This has bee revised.
10. Minimum twenty-for feet of pavement:This has been revised.
11. Wall on property line:This has been clarified.
12. Clarify landscape easement:This has been clarified.
13. Five-foot wall maintenance easement:This has been clarified.
14. Wall cross sections:This has been added to the plans.
15. Plat signature page:This has been resubmitted.
W Plat signature page: See attached.
17. Tree preservation plan: See attached letter from landscape department.
18. Five foot planting easement along east side of plat.:This has been shown.
19. Site Plan review Required: Comment noted.
If you have any questions,or require any additional information please feel free to contact this office.
Very Truly Yours,
Charles O. Buckalew
Consulting Engineering Services, Inc.
Charles O. Buckalew
President
cc: Dorren Bartley
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CITY OF DANIA BEACH Agenda Item # 9 /
I 1W Agenda Request Item
Date of Commission Meeting: 5/22/2007
Adopt Resolution ❑ Adopt Ordinance(1st Reading) ❑ Adopt Ordinance (2nd Reading) 0
Award Bid/RFP ❑ Presentation ❑ Continued from:
..........
...
9 „ 5
Increase Homestead Exemption for low income seniors from $25.000 to$50,000
ty
As permitted by Florida law
'n yR'
5., }ai,Fv Fats€�iha ys ,,, ;�`. 3r' rs , `_k`P��., 'yam $ ,�, .:. , ,., . . .: h .... i.`
Increase seniors' homestead exemption
REM MVI114:
„s�,'r L i y
—ME
Mn
Dept: Acct#: Amt:
Fund: General: ❑ water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
me py H i . sut+i� 'i n F�'y t SphE[r ayy
y1k f l' P.
The 2007 Legislature enacted Chapter 20074 Laws of Florida, effective April 9, 2007 and retroactive to January 1, 2007
(HB 333)which provides that cities can increase the homestead exemption for low income seniors from a maximum of
$25,000 to a maximum of$50,000. The impact of the additional $25,000 homestead for seniors based on the 2006
certified tax roll and millage rate is$51,694. Should the City decide to make such change, an ordinance must be adopted
under Florida Statues 106.075 and delivered to the Property Appraiser's Office by June 1, 2007.
4d3 :s P '.:;a• i ! °i. 4 ���@�� �4{yes 4vie° �n�� 4S3a53 E�,43.�.i. �'� �,Cass v u P a
.: ....__. ,,,: ..us ,c .B::.m e.,. ,vi_
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z 3 5 3 : ( hF 3 y :r
`i ' 3 _dr:'. vP_ ? _,.2t r ;3..gfl
Ordinance
Exhibit 751
Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
3 I3 r Ri v (
u'R .,_:. :,. 6 h:.t . .
Submitted by
Patricia Varney Date 05/14/07
Department Director
Date
Assistant City Manager
Date
HR Director
Date
Finance Director
Patricia Varney Date 05/14/07
City Attorney
Thomas J. Ansbro Date 05/15/07
CRy Manager
Colin Donnelly Date 05/15/07
Ip
MOM
- a
3 "m�{arfi e,r .v3E ns ri 3e3,y ° 33 e
gr �e,,rP+ 4+riR ,rk(-+ " 4' p,�_' r
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
ORDINANCE NO. 2007-010
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA,
AMENDING CHAPTER 23 OF THE CODE OF ORDINANCES,
WHICH CHAPTER IS ENTITLED "TAXATION" BY REVISING
SECTION 23-111 TO PROVIDE FOR HOMESTEAD EXEMPTION OF
UP TO $50,000.00 FOR ANY PERSON WHO HAS ATTAINED THE
AGE OF SIXTY-FIVE AND MEETS OTHER SPECIFIED
ELIGIBILITY CRITERIA; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; FURTHER PROVIDING FOR AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
DANIA BEACH,FLORIDA:
Section 1. That Section 23-111, which section is entitled "Additional
Homestead Exemption", of Chapter 23 ( entitled "Taxation") of Article XI, which article
is entitled "Homestead Exemption," of the Code of Ordinances, is amended to read as
follows:
CHAPTER 23: TAXATION
ARTICLE XI: "HOMESTEAD EXEMPTION'
(c) AMOUNT OF ADDITIONAL HOMESTEAD EXEMPTION: Any
person who meets the requirements set forth in (d) below shall be eligible for an
additional homestead exemption in the amount of $5025,000.00. Such additional
homestead exemption shall not exceed $502-5,000.00 in accordance with Section 196.075
Florida Statutes.
Section 2. That if any word, phrase, clause, subsection or section of this
ordinance is for any reason held unconstitutional or invalid, its invalidity shall not affect
the validity of any remaining portions of this ordinance.
Section 3. That all sections or parts of sections of the Code of Ordinances, all
ordinances or parts of ordinances and all resolutions or parts of resolutions in conflict are
repealed to the extent of such conflict.
Section 4. That this Ordinance shall take effect immediately at the time of its
passage and adoption.
PASSED on first reading on May 8, 2007.
PASSED AND ADOPTED on second reading on 2007.
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOMAS J. ANSBRO
CITY ATTORNEY
2 ORDINANCE#2007-010
May 07 07 09: 23a Marie .labalee 9547480082 p•2
/_G(//FNI ICJ• ji
................................................................
May 3,2007
Mrs.Maria Jabalee,Administrative Manages
Dania Beach 0.E.Retirement Plan
3210 NW 120 Way
Sunrise,Florida33323
Re:401 a Plan,Acct#56927200
Dear Mrs.Jabalee:
I am writing to petition the Dania Beach General Employees Board that
my lack of inclusion under the retirement plan of prior participation be
considered an oversight and a hardship. Therefore, I am petitioning the
board for a hearing on the following matters: (1)to allow my prior service
of(4)years be credited toward being vested in the City's Employees
Retirement Plan. (2) be able to buy in or back the years needed to be
vested(3)Should the request be denied then the rate of interest received
over the ten year period be increased to a reasonable amount I would
have earned, if I had access to the funds. Rather than the(25%)quarter
ofa percent mandatedfor employees no longer employed
My reasons for the requests are first,I previously served as City
Commissioner and was reelected approximately one year after the plan
ended When I left qfflce I was neither informed nor requested to seek a
refund of my contributions. The lack of accessing the funds left me at a
disadvantage in garnering a reasonable return on my contributions.
Which I would have done so, had I brown or been properly notified like
other employees, whom no longer were employed by the city. Ten years
passed and I never heard or received any information regarding the
plan Is termination or any options which could have been most
advantageous to me.
May 07 07 09%23a Marie Jabalee 9547480082 p. 3
Ftttthennore,the plan was only closed a year ago,on Febraary 28,
20K had I been elected before that date,wouldn't I have had the
option of being included in the employee retirement plan?
Also,what was the original contribution amoant at the time of my
Itavisg OPM is 1997?
However, I know that this was not the board's intent to cause me any
economic harm, but it appears as ifI slipped through the crack without
any safety net in place. You could be that safety net now, by correcting an
oversight that has become an economic hardship.
Lastly, I don't feel that 1 am asking for something unrealistic or to be
given any special treatment, but had I not been elected then this misstep
may not have come to the surface. The reality)It has surfaced due to my
being elected and the city as well as the board should do the right thing in
making this oversight equitable.
Thank you in advance for your attention and consideration. I await your
answers and decision regarding this matter.
Sincerely,
�Q
A ben C Jone ,
Vice Mayor
City of Dania Beach
Page 1 of 1
Stilson, Louise
From: Cook, Chuck
Sent: Friday, May 11, 2007 11:34 AM
To: Stilson, Louise; Ansbro, Tom; McDonald, Mary; Varney, Patricia; Pato, Ivan
Subject: Request for Agenda Item/Discussion
Vice-Mayor Jones petitioned the General Employees Pension Board to request that he be allowed to re-enter the General
Employees Pension plan due to a hardship. His request was received by the Board and discussed on Wednesday, May 9th. Vice-
Mayor Jones indicated that his lack of inclusion in the retirement plan due to his prior participation is an oversight and a hardship.
After discussion at the meeting with Vice-Mayor Jones present, the following information was determined:
1. In 1997, Albert Jones left the plan as he was not relelected.
2. His balance in the plan was approximately $1600.
3. He was not notified in writing regarding this balance and his ability to withdraw this balance until his re-election in 2007.
4. The money has remained in his name in the pension and will be returned to him at his request if he is not allowed to re-enter
the plan.
5. He was not vested in the plan.
The Pension Board felt that any matter such as this should be handled by the City Commission. The Board passed a motion that
states:
Motion made to recommend that the Commission allow Mr. Jones to re-enter the Plan based on extraordinary circumstances.
I am attaching a copy of the correspondence that was received from Vice-Mayor Jones.
Chuck
5/11/2007
Kirnley-Horn
and Associates, Inc. ��l"J�t! U �t°J
MAY 1 5 2007
Memorandum Planning
Department
To: Mr. Ivan Pato,City Manager ■
City of Dania Beach 4431 Embarcadero Drive
West Palm Beach,Florida
33407
From: Bill Cary
Tim Stillings
Kimley-Horn and Associates, Inc.
Date: May 15, 2007
Subject: Southeast Neighborhood Traffic Calming
As you are aware,we have been working with the community on traffic calming
concepts for the Southeast Neighborhood. Since the Dania Jai-Alai
presentations by Boyd Gaming in November,we have discussed the Southeast
Neighborhood traffic calming issues at the following seven meetings:
• January 11,2007—Commission workshop
• February 8,2007—Community workshop
• February 20,2007—Focus group meeting
• March 8,2007—Community workshop
• April 12,2007—Commission workshop
• April 30, 2007—Focus group meeting
• March 22,2007—Commission meeting
The traffic calming concept plan has been divided into three focus areas:
(1) Stirling Road and SE 2nd Street
(2) SE 5th Avenue
(3) The Southeast Neighborhood(between Federal Highway, SE 5th
Avenue, East Dania Beach Boulevard and Sheridan Street)
Based upon the preferences selected by the community, the discussions with city
staff,input from the focus group, and direction from the City Commission the
attached aerial illustrates the recommended traffic calming plan and phasing. In
addition,the opinion of probable costs for the recommended plan is presented by
phasing.
We will present this information in greater detail at the Commission hearing. If
you have any questions,or need any additional information,please let me know.
Attachments
■
TEL 561 845 0665
FAX 56' 863 8175
City of Dania Beady
Southeast Neighborhood Traffic Calming
Preliminary Phasing and Opinion of Probable Costs
Probable Costs
Wo 15% $51,750
Mo&/,aeod,8 general
ocdoltbns&maintenance of 25% $e6,250
taft
Conti 10% 34500
SE 2M St-Partial Closure,E of federal H (temporary) 20,"
M 3rd Ave&SE 1st St Dwerter teen ra 10000
Speed Humps(9) SE Park St t $90,000
@$10,000/hump SE 2nd So 1
SE to St 2
SE 1st Terrace I
SE let Ave 1
SE lid Terrace 1
SE 3rd St 2
Specol Table 1 SE 2nd Ave 15000
Grdes(3) SE 2nd St&SE 2nd Ave $60,000
@$20,000/circle SE 2nd St&SE 1st St
SE,'Ave&SE 3d Terrace
Raised Intersection 1 SE 2nd Ave&SE 3rd Terrace $150 000
Cesgn 15% $27,,300
Mobilization&genera/
c ,bdos&maintenance of 25% $45,500
haft
Conti l0% 18200
Melia,(3) Ad" 500It south of Dania Beach Blvd $90,000
@$3Q000/median Bow Sth and 2N Streets
Approx.SE 14th St
Grdm(3) SE 3rd St $60000
@$20,0,/drele SE 4th Terrace
SE I'll St
Bike lane Paint existing-SE 3rd St to SE JN So $3I,000
Appol 2 000linear feet @ I6/If
Oesign 710%
$55,,250
MaDiiizandn&gax a/
edoollions&mainrenanre of $93,750
ta//K
Con0 S37.50
SE 2nd St-Partial 0asure E of federal H unanen[ 50000
SE 3rd Ave&SE 1st St Diverter rmanent 50000
Spead Humps(14) SE 2nd Ave 1 $140,000
@$10,000/hump SE 3d Place 1
SE 4th St 4
SE Sth St 4
SE 6N St 2
SE 2th So 1
SE 10N St 1
S Table t SE 2M Ave ISOGtl
Circles(6) SE 3d Ave&SE 3rd PI $120,000
@$20,000/circle SE 4N Terr&SE 2nd Ave
SE 4N Tem&SE 4N Ave
SE]N St&SE 2M Ave
SE 2N St&SE 4Ih Ave
SE l0oh St&SE 3rd Ave
'Notes:
All estimates are opinio,of probable cost im lrg limited IaMsraping and signage for retrofitted traffic calming measures.
Estimates do not include any modif"Cons to drainage systems or other ubl bes,maintenance,contractor add-ons,or engineering
design. Use of materials such as pavers,brick,or other specalty materials will modify costs.
It is recommended Nat moll fica0ass to SE 5th Avenue be completed at once as a total streetscaping and ublby upgrade project
Including rep odrg,restriping,drainage,bike lane and sidewalk extensions,and traffic calming. The estimate above is for retrofitted
tmffc calming measures only.
B� xime;Horn
s/ta2aol ar4AssoclM.N