HomeMy WebLinkAboutR-2007-096 Disaster recovery services with Ashbritt, Inc. RESOLUTION NO. 2007-096
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AGREEMENT ON BEHALF OF THE CITY WITH ASHBRITT, INC., A
FLORIDA CORPORATION, FOR DISASTER RECOVERY SERVICES
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of $15,000.00 without competitive
bidding and without advertisement for bids if he is authorized to do so in advance by a resolution
adopted by the City Commission and if such purchases are made pursuant to a competitive bid
obtained within the last twelve (12) months by other governmental agencies such as the federal
government, State of Florida or a Florida county or municipality; and
WHEREAS, the City Manager has determined that it is necessary to have an agreement to
provide for disaster recovery services for the City; and
WHEREAS, the City Manager has determined that such services can best be obtained
pursuant to an agreement with Ashbritt, Inc., under the City of Pompano Beach Resolution No.
2006-280, a copy of which is attached to this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute an agreement for a
one (1)year term between Ashbritt, Inc. and the City for disaster recovery services, in connection
with the current City of Pompano Beach contract valid through August 02, 2008, a copy of which
is attached and identified as Exhibit "A'; provided, however, that if Ashbritt contracts with any
other governmental agency in the South Florida area and service rates are lower than those
afforded to the City of Pompano Beach, then Ashbritt shall provide such services at the lower
rates to the City.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on May 22, 2007.
BOB ANTON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TOnFORM AND CORRECTNESS:
BY:
THOMAS J. NI BRO
CITY ATTORNEY
2 RESOLUTION #2007-096
EXHIBIT "A"
RESOLUTION #2007-096
AshBritt
Environmental
April 17, 2007
Leo Williams, Superintendent of Public Services
City of Dania Beach,FL
100 W. Dania Beach Boulevard
Dania Beach, FL 33004
Subject: City of Dania Beach, FL piggybacking the City of Pompano Beach, FL and AshBritt,
Inc., Contract for Disaster Debris Recovery Services.
Mr. Williams:
AshBritt, Inc. authorizes The City of Dania Beach, FL to piggyback the Pompano Beach, FL
Contract for Disaster Debris Recovery Services.
AshBritt hereby agrees to provide such services under the same price (s), terms, and conditions
as the Pompano Beach contract that was competitively bid. All references in the contract
between AshBritt, Inc., and Pompano Beach, shall be assumed to pertain to, and are binding
upon AshBritt, Inc. and The City Dania Beach.
Best Regards,
Terry Jackson
Chief Marketing Officer
480 South Andrews Avenue Suite 103
Pompano Beach, FL 33069
Tel: 954 545-3535
Fax: 954 545-3585
www.ashbritt.com
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RESOLUTIONNO. 2006- 280
CITY OF POMPANO BEACH
. Broward County, Florida
A RESOLUTION APPROVING AND AUTHORIZING THE PROPER
CITY OFFICIALS TO EXECUTE A CONTRACT FOR DISASTER
DEBRIS RECOVERY SERVICES BETWEEN ASHBRITT, INC. AND
THE CITY OF POMPANO BEACH FOR DISASTER DEBRIS
REMOVAL; PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA:
SECTION 1. That a Contract for disaster debris recovery services between AshBritt, Inc. and
the City of Pompano Beach for disaster debris removal, a copy of which contract is attached hereto and
incorporated by reference as if set forth in full, is hereby approved.
SECTION 2. That the proper City officials are hereby authorized to execute said Contract for
Disaster Debris Recovery Services between AshBritt, Inc. and the City of Pompano Beach.
SECTION 3. This Resolution shall become effective upon passage.
PASSED AND ADOPTED this 25th dayof July 2006:
JO C. RAYSON, MAY R
ATTEST:
7t -
MARY L. HAMBERS, CITY CLERK
UBUas
7/17/06
I:reso/2006-331
CONTRACT FOR DISASTER DEBRIS RECOVERY SERVICES
FOR
THE CITY OF POMPANO BEACH
This Contract is made and entered into on this 2nd day of August 2006 by and between
The City of Pompano Beach, a political subdivision of the State of Florida, hereinafter called the
"CITY", and AshBritt Inc., hereinafter called the "CONTRACTOR."
Whereas, the CITY is subject to potential natural and/or manmade disasters, such as hurricanes; and
Whereas, such storms can generate up to an estimated twenty-seven (27) million cubic yards of debris
in large scale disasters; and
Whereas, the CITY has determined debris removal, storage, reduction, disposal and recycling is in the
best interests of the City of Pompano Beach; and
Whereas, the CITY in the interests of safety, health and welfare, desires to remove, consolidate and
properly dispose of such debris; and
Whereas, The CITY desires to engage the services of a qualified and licensed contractor to manage
Debris Removal, Debris Disposal and Debris Recycling Services and Debris Storage and Reduction
Services following natural or manmade disasters; and
Whereas, procurements under this Contract shall be limited to those which are determined essential to
eliminate threats to public health, safety and welfare, to the economic recovery of the affected area for
the benefit of the community-at-large, to eliminate immediate threats of significant damage to
improved public or private property and to facilitate the restoration of normal public services; and
Whereas, the CONTRACTOR is an experienced, qualified and licensed general contractor with
expertise in performing Debris Removal, Debris Disposal and Debris Recycling Services and Debris
Storage and Debris Reduction Services following natural or manmade disasters; and
Whereas, the CONTRACTOR is an experienced, qualified and licensed hazardous waste contractor
with expertise in the management, handling, transporting and disposal of Hazardous and/or Toxic
Waste; and
Whereas, the CONTRACTOR shall provide complete recovery management support,including but not
limited to debris management and disaster recovery technical assistance, to CITY personnel in all
seven categories of work as defined by the Federal Emergency Management Agency (FEMA) in the
Public Assistance Guide FEMA 321; and
Whereas, the CONTRACTOR is experienced in working with federal, state and local emergency
agencies and has documented knowledge of federal and state disaster programs, funding sources and
the FEMA reimbursement process; and
Whereas, the CITY desires reimbursement of costs, as available; and
Page 1 of 42
Whereas, the CONTRACTOR is experienced in providing adequate and timely data necessary for
governmental audits and reimbursement payments relative to disaster recovery efforts; and
Whereas the CITY desires to utilize the solicitation in order to secure the disaster debris recovery
services of the CONTRACTOR.
Now, therefore, in consideration of the mutual covenants contained herein, the parties hereto agree as
follows:
I. DEFINITIONS
A. ASH (as defined in Section IV.F.2)
B. BULKY HOUSEHOLD WASTE/GARBAGE (as defined in Section IV.F.I.d)
C. CONSTRUCTION AND DEMOLITION DEBRIS (as defined in Section IV.F.I.b)
D. CONTRACT ADMINISTRATOR—the City Manager, or other person, designated in
writing by the CITY as the primary contact person for the CONTRACTOR.
E. ELIGIBLE DEBRIS (as defined in Section IV.F.1)
F. FINAL DISPOSITION SITES—a City-approved landfill lawfully permitted to accept all
non-recyclable Eligible Debris or a City-approved recycling facility, broker or end-user
permitted to accept recyclable Eligible Debris.
G. GRANT COORDINATOR—the City Manager, or other representative, who is
designated (in writing)by the CITY to be the primary contact person for the
administration of the FEMA public assistant grants and shall act as liaison between
FEMA and the CITY. (as defined in Section VILA.)
H. HAZARDOUS AND/OR TOXIC WASTE (as defined in Section IV.F.I.f)
I. HOT SPOTS—areas within the city of Pompano Beach where residents are in immediate
need of debris removal assistance or illegal dumpsites that may pose health and safety
threats. (as defined in Section V.D.9.)
J. INELIGIBLE DEBRIS (as defined in Section IV.F.3)
K. LIST OF PARTIES EXCLUDED FROM FEDERAL PROCUREMENT AND
NONPROCUREMENT PROGRAMS—FEMA list identifies those parties excluded
throughout the U.S. Government from receiving Federal contracts or certain,subcontracts
and from certain types of Federal financial and non-financial assistance and benefits.
see Section IV.G.4.
L. LOAD TICKET—a serialized, four-part form used to record and document volumes of
Eligible Debris collected by the CONTRACTOR. (as defined in Section V.I.)
M. NATIONAL RESPONSE CENTER—the sole national point of contact for reporting oil,
chemical, radiological and biological discharges. (see Section VI.I.3.)
N. NOTICE TO PROCEED—written approval issued to the CONTRACTOR by the CITY
to begin mobilization for disaster recovery work. (see Section III.C.-E.) The City
manager (or other designee(s) identified by the City Manager in written form prior to
activation) will be the only person able to issue a notice to proceed on behalf of the CITY
unless modified by written list of persons authorized by the City Manager to issue such
notice. Written notice to proceed may be delivered to CONTRACTOR via fax machine,
overnight carrier or delivered in person to the CONTRACTOR representative.
CONTRACTOR will provide a contact list (including name, address, position, telephone,
cell phone, fax and e-mail address) of persons authorized to receive the NTP within seven
(7) days of execution of the contract. Said list will become an attachment to this contract.
Page 2 of 42
0. PASSES—the number of times the CONTRACTOR passes through the assigned Work
Zone to collect all Eligible Debris. (as defined in Section V.F.)
P. RECYCLABLES (as defined in Section IV.F.l.e)
Q. RECYCLING FACILITY—a facility that recovers or reuses any Eligible Debris, such as
metals, soils or construction materials that may have a residual monetary value for raw
material in producing new products.
R. RIGHT(S) OF WAY—public and/or private streets where residents have placed Eligible
Debris at curbside in residential areas as is done with routine solid waste collection.
S. TASK ORDER—written authorization issued to the CONTRACTOR by the CITY to
define a specific scope of work and the time period authorized for the completion of
stated services. (See Section III.E.-F.)
T. TEMPORARY DEBRIS STORAGE AND REDUCTION SITES}—a CITY-approved
location where Eligible Debris is temporarily stored until it is reduced in volume and/or
taken to a Final Disposition Site.
U. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE TOWER
INSPECTOR—the city's authorized representative designated to inspect and verify each
load of Eligible Debris that is delivered to the Temporary Debris Storage and Reduction
Site(s).
V. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE SUPERVISOR—the
city's authorized representative designated to monitor the Temporary Debris Storage and
Reduction Site operations performed by the CONTRACTOR.
W. TIPPING FEE—a fee based on weight, or volume, of debris dumped that is charged by
landfills or other waste management facilities to cover their operating and maintenance
costs.
X. WHITE GOODS (as defined in Section IV.F.I.c)
Y. WOODY VEGETATIVE AND YARD DEBRIS (as defined in Section IVY.La)
Z. WORK ZONE—the designated area within the City of Pompano Beach that the Contract
Administrator, or authorized representative, has assigned to the CONTRACTOR to
perform Eligible Debris removal and hauling services.
AA. WORK ZONE MONITOR—the city's authorized representative designated to inspect
and validate each load of Eligible Debris that is removed from the assigned Work Zones.
BB. WORK ZONE SUPERVISOR—the city's authorized representative designated to
maintain the overall organization/coordination of the Eligible Debris collection in the
assigned Work Zone.
IL ACRONYMS
A. C & D — Construction and Demolition
B. CA— Contract Administrator
C. FEMA—Federal Emergency Management Agency
D. NTP—Notice To Proceed
E. ROW— Right(s) of Way
F. TDSRS —Temporary Debris Storage and Reduction Site(s)
Page 3 of 42
III. GENERAL
A. The purpose of this Contract is to provide Removal, Hauling, Disposal And Recycling of
all Eligible Debris (as defined in Section IV.F.1.), to provide TDSRS Operations and
Management of Eligible Debris generated as a result of natural or manmade disasters
within the City of Pompano Beach, to provide Technical Assistance to CITY personnel
and Additional Services, if needed, in accordance with the terms and conditions set forth
herein.
B. The Contract shall be for a one (1) year period, commencing on the date of award and
terminating one (1) year from that date. The CITY may, at its discretion and with
consent of the CONTRACTOR, extend the Contract under all of the terms and conditions
contained in this Contract for four (4) additional one (1) year periods following
Commission approval, and maintaining the same scope of services and terms and
conditions as stated under the original Contract.
C. In the event service is scheduled to end because of the expiration of this contract, the
CONTRACTOR shall continue to provide service upon the request of the CITY. The
extension period shall not extend for more than ninety (90) days beyond the expiration
date of the existing contract. The CONTRACTOR shall be compensated for services at
the rate in effect when this extension clause is invoked by the CITY.
D. Until a written notice to proceed (NTP) is issued by the CITY to the CONTRACTOR, no
level of disaster recovery work is approved, guaranteed or implied under this Contract.
E. Upon receipt of the written NTP, the CONTRACTOR shall commence mobilization of
personnel and equipment.
F. In addition to the NTP, the CITY shall issue a Task Order that shall set forth the specific
scope of work and the time period authorized for completion of services to be performed
by the CONTRACTOR.
G. In the event that the CITY does not issue a NTP to the CONTRACTOR during the term
of this Contract, it is understood by all parties that no guaranteed minimum amount of
work is implied to the CONTRACTOR under this Contract.
IV. STATEMENT OF WORK
A. Disaster Debris Removal, Hauling, Disposal and Recycling
1. The CONTRACTOR's primary responsibilities are:
a. Removal of Eligible Debris:
This shall mean the timely collection of eligible debris generated by natural
or manmade disasters from public and/or private right(s) of way (ROW) as
defined in Section I. R.
b. Segregation of Eligible Debris:
This shall mean the separation of eligible debris by the CONTRACTOR at
street/road level into six (6) categories: 1) woody vegetative and yard debris,
2) construction and demolition (C & D) debris, 3) white goods, 4) recyclables
5)hazardous and/or toxic waste (hazardous and toxic waste) and 6) any other
disaster debris, such as bulky household waste/garbage, that FEMA deems is
Eligible Debris.
c. Hauling Eligible Debris from designated Work Zone as defined in Section I.Z.:
This shall mean the collection and transportation of Eligible Debris from the
authorized and approved work areas to the Temporary Debris Storage and
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Reduction Site(s) (TDSRS) as defined in Section I.T., and/or the Final
Disposition Site(s) as defined in Section I.F.
d. Final disposal and recycling of Eligible Debris:
This shall mean the transportation of non-recyclable Eligible Debris from the
TDSRS to a landfill lawfully permitted to accept all non-recyclable debris,
including ash from the TDSRS and approved by CITY. In addition, this shall
also mean the transportation of all Eligible Debris considered recyclable to a
recycling facility as defined in Section I.Q., broker or end-user approved by
the CITY.
e. Management and Operations in the Work Zones:
This shall mean the supervision and direction of CONTRACTOR haulers in
the assigned Work Zones; maintaining equipment staging area(s); and the
responsibility for traffic control in the Work Zones.
f. Preparation of reports as the CITY may require:
This shall mean Load Tickets, daily volume/tonnage reports of Eligible
Debris removed, equipment/vehicle lists, daily timesheet tickets, finished
production reports, crew location reports, final disposal scale tickets,
recycling volume/tonnage reports, FEMA forms and any other reports needed
by the CITY to track expenses for debris removal operations.
2. The CONTRACTOR's secondary responsibilities are:
a. Emergency street clearance of Eligible Debris from public and/or private
rights of way (ROW) under the direction of the CITY:
This shall mean the cutting, tossing and/or pushing of debris from the
primary transportation routes as identified and directed by the CITY. These
services shall be performed for approximately the first 70 hours of the
disaster, or with written authorization by the CITY.
b. Collection and removal of Eligible Debris from CITY-owned property,
canals, waterways or other areas as directed by the CITY:
This shall mean assisting the CITY and/or other Contractor(s) with the
collection and hauling of Eligible Debris that has been removed from CITY
property, facilities and waterways to the TDSRS and/or Final Disposition
Site(s).
B. Temporary Debris Storage and Reduction Site(s) Management and Operations
1. The CONTRACTOR's primary responsibilities are:
a. Management and Operation of the TDSRS:
This shall mean assisting CITY in the selection of TDSRS; establishing the
TDSRS layout; the baseline soil and groundwater testing, intermittent
testing, if needed, and soil and groundwater testing at the closure of the
TDSRS; preparation, maintenance, supervision and safety of the TDSRS to
accept and process all Eligible Debris in accordance with all local, state and
federal rules, standards and regulations; erecting and maintaining roofed
inspection tower(s); maintaining the TDSRS ingress, egress and interior
roads for the entire period of TDSRS operations; the closure and restoration
of the TDSRS to pre-work conditions;
b. Segregation of all Eligible Debris prior to reduction:
This shall mean the sorting and separation of Eligible Debris into distinct
categories, including but not limited to woody vegetative and yard debris,
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C & D, white goods, bulky household garbage/waste, recyclables, tires,
dead animals and hazardous and/or toxic waste;
c. Processing and reduction of Eligible Debris:
This shall mean the reduction of Eligible Debris by such means as chipping,
grinding and incineration provided a burn permit has been obtained and
approved by the CITY.
d. Loading of Eligible Debris:
This shall mean placing stored and/or reduced, Eligible Debris and
recyclable materials into CONTRACTOR's vehicles and initiating a Load
Ticket for final disposition.
e. Disposal of ash, as defined in Section IV.F.2., produced by TDSRS operations:
This shall mean the loading of the residue from Eligible Debris that has
been incinerated at the TDSRS for transportation by the CONTRACTOR's
vehicles to a City-approved landfill lawfully permitted to accept the residue
material.
f. Provide reports, as may be required, to the CITY and/or other agencies:
This shall mean Load Tickets, daily tonnage/volume reports of Eligible
Debris accepted at TDSRS, equipment/vehicle lists, daily timesheet tickets,
finished production reports, FEMA reports and any other reports needed by
the CITY to track expenses for debris storage and reduction services.
2. The CONTRACTOR's secondary responsibility is:
a. Acceptance,processing, reduction and loading of Eligible Debris received
from various contractor or municipality haulers:
This shall mean providing all TDSRS services to any other County,
Municipality or authorized agent approved by the CITY to use these
services and/or facilities.
b. Acceptance and disposal of ash residue from haulers other than City -
contracted haulers is not permitted:
This shall mean that ash produced from sources other than the City-
approved TDSRS will not be accepted at the TDSRS for final disposal.
C. Technical Assistance
1. The CONTRACTOR's primary responsibility is:
a. Assistance and guidance,as defined in Section VIL,to CITY personnel in the
completion of any and all forms necessary to apply for the reimbursement of
expenses from state and federal agencies, including but not limited to FEMA.
This shall mean assisting the CITY in the timely preparation, completion
and submittal of Preliminary Damage Assessment documentation,
Project Worksheet(s), Scope of Work and Cost Estimates, preparation of
claim documentation for reimbursement requests, documentation support
and consultation and negotiation services.
b. Training for CITY personnel on disaster recovery processes and procedures.
This shall mean providing orientation and training sessions,as defined in
Section VII.A.2., including but not limited to key city personnel and
Business Unit representatives.
D. Additional Services
1. The CONTRACTOR shall perform the additional services, including but not limited
to the services listed below, as defined in Section VILB.5., upon issuance of a Task
Page 6 of 42
Order by the CITY, and the Scope of Work shall be executed by the
CONTRACTOR according to the approved terms:
a. Private Property Demolition and Debris Removal
b. Marine Debris Removal
c. Hazardous and/or Toxic Waste Disposal
d. Dead Animal Carcasses
e. Fallen Trees
f. Hazardous Stumps
g. Fill Dirt
h. Sand Screening
i. Freon Removal
2. The CONTRACTOR shall offer the following additional services to the CITY at no
additional cost, as defined in Section VII.B.6.:
a. Training and Assistance
b. Preliminary Ground level Damage Assessment
c. Preliminary Aerial level Damage Assessment
d. Mobilization and Demobilization
e. Mobile Command Unit
f. Temporary Storage of Documents
g. Debris Planning Efforts
h. Closure and Remediation of TDSRS
i. Reporting and Documentation
E. CONTRACTOR's Guaranteed Response Time
1. A knowledgeable and responsible representative for the CONTRACTOR shall be
physically on site and ready to report to the Contract Administrator (CA), as defined
in Section I.D., or authorized designee within twenty-four(24) hours after receiving
a written NTP from the CITY.
2. The CONTRACTOR shall have available for CITY use (In Compliance with Section
VII.B.6.c) a helicopter with pilot within two (2) hours of notification that a disaster
may have occurred in the CITY. CONTRACTOR shall be responsible for meeting
this time table whether or not a NTP has been issued.
3. The CONTRACTOR's representative shall have the authority to implement all those
actions required to begin the execution of the NTP, including but not limited to the
following:
a. The CONTRACTOR, within three (3)days of receipt of the NTP, shall
provide in writing to the CITY multiple, estimated Minimum Level of Service
Commitments and/or Plan(s)of Action that shall be included as Exhibit A,
attached hereto and incorporated herein.
b. The estimated commitments and action plans shall include but are not limited
to the following:
Mobilization schedules
-Eligible Debris estimates
-Number of calendar days allowable for completion of services
-Resource, equipment and personnel designations and requirements
-Operational plans for debris removal in the designated Work Zones
-TDSRS Layout(s) and Operational plans
-Method used to record Eligible Debris tonnages/cubic yards
-Minimum processing/reduction rates at the TDSRS
Page 7 of 42
c. The multiple commitments shall be commensurate with the required
minimum level of service for the varying degrees of severity of the disaster
event.
d. The determination as to which minimum level of service commitment is
implemented shall be the responsibility of the CITY, and the decision shall
be based on the actual severity and impact of the disaster event.
4. Once level of service commitments and action plans are approved, the CITY
shall issue to the CONTRACTOR a written Task Order to designate specific
scope(s) of work, work locations and maximum allowable time period for
completion of designated work.
F. Debris Classifications
1. Eligible Debris: Debris that is produced or generated by declared, natural or
manmade disasters, is placed at street-side by residents and/or commercial
establishments or cleared from rights-of-way located within the City of Pompano
Beach and falls under six (6) possible classifications: 1) woody vegetative and yard
debris, 2) C & D, 3) white goods, 4) recyclables, 5) hazardous and/or toxic waste,
and 6) any other disaster-generated debris, such as bulky household waste/garbage,
that FEMA deems is Eligible Debris. These debris classifications are not mutually
exclusive in that some debris classifications, for example, woody vegetative and yard
debris, may be recyclable also.
a. Woody Vegetative and Yard Debris: Includes but is not limited to damaged
and fallen trees, partially broken and severed tree limbs, hazardous tree
stumps, palm fronds, bushes and shrubs.
b. Construction and Demolition Debris (C & D): Includes but is not limited to
non-hazardous debris resulting from the destruction of a structure such as
window glass, brick, concrete, roofing material, pipe, gypsum wallboard and
lumber.
c. White Goods: Includes but is not limited to household appliances, such as
ranges, washers, water heaters and other domestic or commercial-size
appliances.
d. Bulky Household Waste/Garbage: Includes but is not limited to damaged
furniture, mattresses, clothing, carpeting and household linens, or any other
disaster-generated debris that FEMA deems eligible in the interests of safety,
health and/or welfare.
e. Recyclables: Includes but is not limited to materials or products that can be
recovered from the Eligible Debris to be used for raw material in producing a
new product, such as paper, plastics, glass, aluminum, ferrous metals, wood,
uncontaminated soil and tires. These materials shall be transported to a
recycling facility, a broker or an end user.
f. Hazardous and/or Toxic Waste: Includes but is not limited to debris, such as
petroleum products, paint products,gas containers, electrical transformers and
known or suspected hazardous materials, such as asbestos, lead-based paint,or
other chemicals or toxic matter.
2. Ash: Ash is the residue produced by incineration of the burnable, Eligible Debris.,
3. Ineligible Debris. Debris-not generated by the declared, natural or manmade disaster
and thus, outside the scope of this Contract.
Page 8 of 42
G. Conduct of Operations
I. The CONTRACTOR shall provide all labor, personnel, tools, equipment,
transportation, supervision and all other services and/or facilities (including temporary
power generation, communication equipment and base camps/housing for
CONTRACTOR's staff) necessary to accomplish the Statement of Work and Scope(s)
of Service as described herein.
2. The CONTRATOR shall provide Disaster Debris Recovery Services in a good,
workmanlike manner demonstrating the level of expertise of the profession.
3. The CONTRACTOR shall comply with all federal, state and local safety and health
requirements.
4. The CONTRACTOR shall guarantee that the CONTRACTOR and/or subcontractors
contracted to perform Disaster Recovery Services are not currently on (or pending
investigation) the FEMA List of Parties Excluded from Federal Procurement and
Non-procurement Programs.
5. The CONTRACTOR shall conduct the work so as not to interfere with the disaster
response and recovery activities of federal, state, county and CITY governments or
agencies, or of any public utilities.
6. The CONTRACTOR's employees or subcontractors shall not exhibit any pattern of
repeated discourteous behavior or behavior that is or could be interpreted as sexual
harassment, or harassment of any kind to the public, city staff or other contractors.
7. The CONTRACTOR shall conduct operations in such a manner as to minimize
damage to existing City and private property and improvements and to the public and
private infrastructure.
8. The CONTRACTOR shall be responsible for property damage and personal injury to
the extent caused by its negligent acts or omissions or willful misconduct, during the
course of performance under this Contract. Such damage or injury must be properly
substantiated, documented and reported to the CA or an authorized designee.
9. The CONTRACTOR shall not make any attempt to charge any resident, business or
institution for work performed under this Contract nor shall the CONTRACTOR or
anyone employed or subcontracted by the CONTRACTOR accept any additional
monies from any resident, business or institution for work performed under this
Contract.
10. The CONTRACTOR shall not solicit work from private citizens or others to be
performed in the designated Work Zone during the period of this Contract.
11. Under no circumstances shall the CONTRACTOR mix Eligible Debris hauled for the
CITY under this Contract with Eligible Debris hauled for other Counties or
Municipalities.
H. Work Hours
1. The CONTRACTOR shall conduct those debris removal and reduction operations
generating noise levels above that normally associated with routine traffic flow from
dawn until dusk, unless otherwise directed by the CA.
2. Work may be performed seven (7) days per week, including holidays and as
approved by CITY.
3. Adjustments to work hours, as local conditions may dictate, shall be coordinated
between the CITY and the CONTRACTOR.
Page 9 of 42
V. DISASTER DEBRIS REMOVAL, HAULING, DISPOSAL AND RECYCLING
A. Scope of Service
1. The CONTRACTOR shall assist the CA, or authorized designee, in determining
Work Zones within the City of Pompano Beach in order to facilitate crew tasking and
to provide coordination with the CITY Work Zone Supervisor, as defined in Section
I.BB., property owners and the public relative to the timing of passes.
2. The CONTRACTOR shall provide debris removal services from the Work Zone(s)
designated on Exhibit B, to be created within seven calendar days of execution of the
contract, attached hereto and incorporated herein, which shows the Work Zone List,
including Descriptions and Maps.
3. The CONTRACTOR, with approval from the CA, shall establish and schedule
collection routes and shall be responsible for coordinating deliveries with the
designated TDSRS staff, disposal facilities staff and recycling facilities staff.
4. The CONTRACTOR shall collect the Eligible Debris from public and/or private
ROW within the City of Pompano Beach and transport it to the TDSRS approved by
the CA.
5. The collection, hauling or disposal of Ineligible Debris, as defined in Section IV.F.3.
is not within the scope of this Contract.
6. If, however, the Ineligible Debris poses a threat to the health, welfare or safety of the
community-at-large, the CITY may direct the CONTRACTOR, in writing, to handle,
services and a
haul or dispose of Ineligible Debris. The CITY shall authorize suchpay
the CONTRACTOR for these services performed.
7. The CONTRACTOR is responsible for hauling the Eligible Debris from the TDSRS
to a previously approved landfill that is permitted to accept non-recyclable debris.
Recyclable materials shall be hauled to an approved recycling facility, broker or end
user for further processing and/or marketing.
S. The CONTRACTOR shall make at least two (2) passes, as defined by Section V.F.,
through the designated Work Zones, or more, as required by the CA.
9. The CONTRACTOR shall not move from one designated Work Zone to another
Work Zone without prior approval from the CA.
10. Separation or segregation of Eligible Debris at street level shall be performed by the
CONTRACTOR as directed by the CA. Debris at the TDSRS shall be grouped into
six (6) categories, as noted in Section W.A.b. All materials in these categories shall
be collected, including hazardous and toxic waste.
11. The CONTRACTOR shall keep Eligible Debris sorted at street level and shall haul
segregated debris so debris categories are not combined or mixed together while
being transported.
12. All work performed by the CONTRACTOR shall be done in conformity with all
applicable federal, state and local requirements, regulations, and ordinances
governing personnel, equipment and work place safety.
13. The CONTRACTOR shall operate in accordance with all Florida Department of
Transportation standards including all pertinent traffic control techniques and
procedures, as well as transportation of debris over roadways.
14. The CONTRACTOR shall be responsible for the control of pedestrian and vehicular
traffic in the Work Zone. The CONTRACTOR's traffic control personnel and
equipment shall be in addition to the personnel and equipment necessary to perform
all other work described in this Scope of Service.
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15. The CONTRACTOR shall operate all trucks, trailers and all other equipment in
compliance with all applicable federal, state and local rules and regulations.
16. All trucks/equipment shall be permanently numbered and shall be inspected by the
CA, or an authorized designee, prior to their use by the CONTRACTOR. All
equipment shall be in good working condition. The CITY reserves the right to deny
the use of equipment not deemed to be in good working order.
17. The CONTRACTOR shall provide a serialized, four-part Load Ticket, as defined in
Section V.I. The Load Ticket shall be initiated at the loading site in the Work Zone
by the CITY's Work Zone Monitor, as defined in Section LAA. The final
disposition Load Ticket shall be initiated at the TDSRS by the CITY's TDSRS
Tower Inspector, as defined in Section I.U.
18. The equipment staging area(s) for the CONTRACTOR's use shall be established in
cooperation with the CA, and it is the CONTRACTOR's responsibility at the
equipment staging area(s) to monitor fueling and equipment repairs to prevent and
mitigate spills, including but not limited to, petroleum products, hydraulic fluids and
synthetic oils or lubricants. No major equipment repairs are to be performed at the
staging area.
19. The CONTRACTOR shall also set up plastic liners, when necessary,under
stationary equipment such as generators and mobile lighting equipment. If a spill
occurs, it shall be the responsibility of the CONTRACTOR to notify the CA and to
clean up the spill immediately at the CONTRACTOR's own cost.
20. The CONTRACTOR shall provide the CA with daily reports and electronic
spreadsheets that disclose the cubic yards/tonnage removed from the assigned Work
Zone for the current day, as well as cumulative totals and other reports or
information the CITY deems necessary, including reports described in Section
IV.A.e., to detail the progress of debris removal, disposal and recycling.
21. The CONTRACTOR's supervisory personnel shall communicate with the CA daily
to determine progress of debris removal work, including but not limited to the
locations of CONTRACTOR crews, status of clean up efforts in assigned Work
Zones and any property damages arising out of or relating to the work performed by
the CONTRACTOR.
22. The CONTRACTOR shall comply with all applicable FEMA guidelines when
performing disaster debris recovery services.
23. The CITY reserves the right to inspect the Work Zone(s), verify quantities of debris
and review operations and equipment at any time.
24. The CITY may initiate additions, deletions or other modifications to the Scope of
Service by written change order.
B. Performance Schedule
1. The CONTRACTOR shall commence mobilization under this Contract only upon
receiving a written NTP from the CITY.
2. In conjunction with the NTP, the CITY shall issue a written Task Order which shall
designate the Work Zone and the maximum allowable time to complete the scope(s)
of service, as mutually agreed by the CITY and the CONTRACTOR.
3. Upon receipt of the Task Order, the CONTRACTOR shall begin debris removal
operations within the authorized Work Zones in accordance with the approved action
plans.
4. The CONTRACTOR shall submit daily progress reports the CA, indicating the status
of current operations, projection reports for Eligible Debris removal within the
Page I 1 of 42
designated Work Zone and any other reports that may be required by the CA as
defined in Section VII.C.
C. Certification of Load Carrying Capacity
1. Prior to commencing debris removal operations, the CONTRACTOR shall present to
the CA, or authorized representative, all trucks, trailers and other equipment that will
be used for transporting debris for the purposes of determining hauling capacity in
cubic yards.
a. The measured volume of each piece of equipment shall be calculated from
the actual physical, inside measurement performed by the CITY and
monitored by an authorized CONTRACTOR representative. Maximum
volumes may be rounded up to the nearest cubic yard, if the incremental
measurement is 0.5 cubic yards or more. If less than 0.5 cubic yards, the
maximum volume will be rounded down to the nearest cubic yard.
b. Truck measurements and volume capacity, including any volume
adjustments, deductions or comments, shall be dated and recorded on the
Truck and Trailer Volume Measurement form(s), attached hereto and
incorporated herein as Exhibit C.
c. The CONTRACTOR and CITY representative shall sign and date the
Truck and Trailer Measurement form certifying the actual physical, inside
dimension measurement and volume capacity of each piece of equipment
presented.
d. The purpose of this measurement shall be for daily production reporting
purposes, when actual weight measurements are not possible.
2. The CONTRACTOR shall submit to the CITY within 30 days of execution of this
contract, a Vehicle and Equipment List, which will be attached hereto and
incorporated herein as Exhibit D, that indicates the name of the CONTRACTOR,
the name of the subcontractor, if any, description of vehicle and/or equipment,
quantity of equipment and any other information required by the CA for the purpose
of monitoring and inspecting performance.
3. The name of the CONTRACTOR, the hauling capacity, in cubic yards, as well as
the assigned identification number, shall be recorded and marked on each vehicle
and/or trailer with permanent markings. In addition, each CONTRACTOR truck
shall prominently display a sign stating that it is a "City of Pompano Beach Storm
Debris Removal' vehicle.
D. Equipment
1. All loading equipment shall be operated from the ROW using buckets, boom and
grapple devices and/or hydraulic or mechanical lift systems to collect and load
debris. The CONTRACTOR, without exception, shall not be permitted to hand load
trucks/trailers unless prior,written authorization is given by the CITY. No
equipment shall be allowed behind the curb or outside of the defined
roadway/shoulder unless directed by the CITY.
2. The CONTRACTOR is responsible for determining and complying with applicable
requirements for securing loads while in transit. At a minimum, the CONTRACTOR
shall assure that all loads are transported without threat of harm to the general public,
private property and/or public infrastructure.
3. Any truck used to haul debris must be capable of rapidly dumping its load without
the assistance of other equipment, be measured and marked for its load capacity, and
be equipped with a tarp or load cover and a solid tailgate that will effectively contain
Page 12 of 42
the debris during transport and permit the truck to be filled to capacity (which means
the tailgate must be the same height as the sideboards on the truck).
4. Sideboards or other extensions to the bed are allowable provided they meet all
applicable piles and regulations, cover the front and both sides, and are constructed
in a manner to withstand severe operating conditions. The CA or authorized
representative must approve all requests for extensions to the bed, and any such
extensions shall not be removed without prior CITY approval.
5. Any adjustments made to the truck configuration, after the truck has been measured
and the cubic yard capacity has been recorded, must be reported to the CA
immediately. With CITY approval, the truck shall be re-measured, another Truck
and Trailer Volume Measurement form must be dated and completed, the truck
signage must be changed and field personnel must be notified of the change to the
cubic yard capacity.
6. Equipment used under this Contract shall be rubber-tired and sized properly to fit
loading conditions. Excessive sized equipment (60 cu.yds. or larger) and non-
rubber-tired equipment must be approved by the CA.
7. Trucks/equipment shall be inspected and approved by CA or authorized
representative prior to its use by the CONTRACTOR.
8. Trucks or equipment that is designated for use under this Contract shall not be used
for any other work during the working hours of this Contract.
9. In anticipation of certain "hot spots," as defined in Section I.I. and the need to
quickly respond to certain calls or areas, at the direction of the CITY, the
CONTRACTOR shall make two "Helping Truck" crews available each day. These
trucks can be quickly dispatched to accommodate residents in immediate need. In
addition, these trucks will provide a visible form of"advertising" in neighborhoods
showing residents that the debris removal process is progressing and their needs are
being met.
E. Ownership and Disposal of Debris
1. Upon collection from public and/or private ROW all debris, including the ash residue
from the TDSRS, shall become the property of the CONTRACTOR.
2. The CONTRACTOR shall be responsible for either the lawful disposal or recycling
of all debris collected and/or transported, including hazardous and toxic waste.
3. The CONTRACTOR shall use only City-approved disposal sites or recycling
facilities unless prior written consent is obtained from the CITY.
4. Any revenue earned for recyclable materials recovered from the Eligible Debris shall
be credited to the CITY to be applied against invoices received from the
CONTRACTOR.
F. Scheduled Passes
1. The number and schedule of passes, as defined in Section I.O., shall be coordinated
by the CA with sufficient time between each subsequent pass to accommodate
reasonable preparation time needed by residents and/or City agencies.
2. The CONTRACTOR, as directed by the CA, shall make multiple, scheduled passes
of each Work Zone impacted by the disaster, commensurate with the magnitude of
the natural or manmade disaster.
3. The CONTRACTOR shall assign work crews and equipment so that the debris
removal process will progress in a systematic and predictable manner.
4. At all times, the CONTRACTOR shall know the names and current location of all
subcontractors and the location of all equipment under their direct supervision.
Page 13 of 42
5. Residents may be advised of the number and schedule of passes through Public
Service Announcements (PSA) initiated by the CITY, and the PSA shall advise
residents to separate and place all Eligible Debris at the curbside of the ROW.
G. Traffic Control
l. The CONTRACTOR shall mitigate impact on local traffic whenever possible.
2. The CONTRACTOR shall be responsible for establishing and maintaining
appropriate traffic control in accordance with the latest Manual of Uniform Traffic
Control Devices.
3. The CONTRACTOR shall provide all flag persons, proper signs, equipment, safety
vests and other necessary devices and shall provide sufficient signing, flagging and
barricading to ensure the safety of vehicular and pedestrian traffic in all Work Zones.
At a minimum, one flag person shall be posted at each end of each active loading site
within the designated Work Zone.
H. Use of Temporary Debris Storage And Disposal Site(s)
1. The CONTRACTOR shall use only TDSRS sites pre-designated by CITY and
CONTRACTOR unless otherwise approved by the CA.
2. The TDSRS Supervisor, as defined in Section I.V., shall direct all dumping and
loading operations effectively and efficiently so that the debris removal and disposal
process will progress in a systematic and predictable manner.
3. The CONTRACTOR shall be responsible for hauling all Eligible Debris, including
but not limited to recyclables, reduced debris, ash residue from the TDSRS
incinerators and any other disaster-generated debris located at the drop-off sites that
may be established for the residents by the CITY.
4. The TDSRS operators shall be responsible for loading all vehicles at the TDSRS for
final disposition of debris, and the CONTRACTOR shall provide vehicles as needed
under the direction of the TDSRS Supervisor to ensure there is no significant
accumulation of debris at the TDSRS.
5. The CITY makes no representations regarding the turn-around time at the TDSRS;
however, the CONTRACTOR shall inform the CA if any problem arises regarding
inability of trucks/vehicles to load and/or unload in a timely manner.
I. Load Tickets
I. Serialized, four-part Load Tickets, shown as Exhibit E, attached hereto and
incorporated herein, shall be used for recording cubic yards/tons of Eligible Debris
removed from Work Zones and for recording cubic yards/tons of debris removed
from the TDSRS for final disposition at an approved landfill or recycling facility.
2. All tickets shall be distributed in numerical order and the numbering system shall be
unique to the City of Pompano Beach. Numbers shall be recorded on a Load Ticket
Log, attached hereto and incorporated herein as Exhibit F, by the CA or authorized
designee. No Load Tickets shall be unaccounted for. If a Load Ticket is voided for
any reason, at least one copy of the ticket must be retained by both the
CONTRACTOR and the CITY for accounting purposes.
3. Each Load Ticket shall contain the following information:
-Preprinted ticket number
-Assigned vehicle/equipment number
-VIN number (if, requested)
-Vehicle/equipment driver's name
-Contract number
-CONTRACTOR name
Page 14 of 42
-Date
-Loading time
-Dumping time
-Maximum capacity in cubic yards
-Load size, either in tons or cubic yards
-Debris classification
-Assigned Work Zone
-Dumpsite location (TDSRS/final disposition site)
-Work zone monitor's signature
-Dumping site supervisor's signature (TDSRS/final disposition site)
4. The Load Tickets for debris hauling shall be completed upon arrival at the TDSRS
and a new ticket initiated upon the departure of debris hauling trucks at the
inspection tower(s) located at the entry/exit point for each TDSRS, to be completed
at the final disposition site.
5. Initial Load Ticket. The original Load Ticket shall be initiated by the Work Zone
Monitor and used to record CONTRACTOR's load information of Eligible Debris
hauled to the TDSRS for storage and reduction.
a. The Work Zone Monitor, or an authorized.CITY representative, shall prepare
the initial Load Ticket at the designated Work Zone(s), providing all pertinent
information; including departure time, and sign the Load Ticket indicating
that all info contained on the form is correct.
b. The Work Zone Monitor shall give all copies of the initial Load Ticket to the
CONTRACTOR's hauler/driver prior to departure from the Work Zone.
c. Upon arrival at the TDSRS:
i. The CONTRACTOR's hauler/driver shall give all copies of the initial
Load Ticket to the CITY TDSRS Tower Inspector, as defined in Section
LU.
ii. The TDSRS Tower Inspector, or an authorized CITY representative, shall
visually inspect each load hauled to the TDSRS to verify that the contents
are in accordance with the definition of Eligible Debris.
iii. The TDSRS Tower Inspector shall note on the Load Ticket the arrival
time of the CONTRACTOR's truck/trailer.
iv. The TDSRS Tower Inspector and an authorized CONTRACTOR
representative shall visually verify the load volume (in cubic yards)or
weight (in tons, when a scale is available) recorded on the Load Ticket
and any other information, including but not limited to the truck number,
truck capacity and Work Zone location, as directed by the CITY.
v. The TDSRS Tower Inspector and the CONTRACTOR's representative
shall sign and date the Load Ticket to indicate acceptance of the load and
the information recorded on it.
vi. The TDSRS Tower Inspector shall retain one copy of the Load Ticket for
CITY records, give one copy to the hauler/driver and give the remaining
copies to the CONTRACTOR representative for CONTRACTOR
records.
6. Final Disposition Load Ticket. The TDSRS Tower Inspector shall issue a new Load
Ticket for the final disposition of Eligible Debris or recyclables for loads that
originate at the TDSRS.
Page 15 of 42
a. The TDSRS Tower Inspector, or authorized representative, shall initiate a Load
Ticket for final disposition of disaster debris, residue or recyclables at the
TDSRS.
b. The TDSRS Tower Inspector and the CONTRACTOR's representative shall
sign the Load Ticket indicating that all information provided is accurate.
c. The TDSRS Tower Inspector shall retain one copy of the Load Ticket for CITY
records. One copy shall be provided to the CONTRACTOR's representative in
the tower and two copies shall be given to the hauler prior to departure from the
TDSRS.
7. Upon arrival at the Final Disposition Site or recycling facility, the CONTRACTOR's
hauler shall give the two copies to the Disposal/Recycling Site Supervisor.
a. The Disposal/Recycling Site Supervisor shall visually validate the load
volume/weight and note the dump time on the final disposition Load Ticket,
retain one copy of the Load Ticket and give the remaining copy to the
CONTRACTOR's hauler.
b. The CONTRACTOR shall submit one copy of the Load Ticket and
corresponding Disposal/Recycling Site scale ticket to the CITY with the daily
disposal report and retain one copy for the CONTRACTOR's files.
c. In addition to the above, when recyclable, Eligible Debris is taken to a
recycling facility, broker or end-user, the CONTRACTOR shall include the
name and address of the recycling facility, broker or end-user, the amount and
type of recyclable materials delivered and the final use or product produced
from the recyclable material, if known, in the daily report to the CITY.
8. The CONTRACTOR shall summarize the information from the Load Tickets of the
previous day and submit an electronic Load Ticket Spreadsheet, attached hereto and
incorporated herein as Exhibit G, to the CITY on daily basis.
J. Measurement
1. Eligible Debris collected and hauled by the CONTRACTOR shall be measured by
the cubic yard as predetermined through truck bed measurement, or by the ton as
weighed (if a scale is available) when entering the TDSRS or final disposition site(s).
2. The CITY TDSRS Tower Inspector, or an authorized representative, shall inspect
each load hauled by the CONTRACTOR to verify the load size (whether cubic yards
or tons) recorded on the Load Ticket,
3. If the TDSRS Tower Inspector determines by visual inspection that the load volume
(measured in cubic yards), is different than that recorded on the Load Ticket, the load
volume shall be adjusted at the TDSRS by the TDSRS Tower Inspector and shall be
recorded on the Load Ticket as the official documentation for the load size. Load
Tickets validated by the TDSRS Tower Inspector shall document the measurement.
4. If the CITY TDSRS Tower Inspector and the CONTRACTOR representative
disagree on the cubic yard volume of the truck load of Eligible Debris, the TDSRS
Tower Inspector shall take photos of the load, document that the Load Ticket is
incomplete and notify the CA that a final determination of the load size in cubic
yards is needed. The CA shall review the photos taken and make the final
determination of the load size in cubic yards.
Page 16 of 42
VI. TEMPORARY DEBRIS STORAGE AND REDUCTION SITE(S) MANAGEMENT
AND OPERATIONS
A. Scope of Service
I. The CONTRACTOR shall assist the CA, or authorized designee, in determining the
selection of TDSRS within the City of Pompano Beach and shall provide TDSRS
management and operational services at the approved TDSRS. The TDSRS List,
Descriptions and Maps will be completed within thirty (30) days of execution of this
contract, designated as Exhibit H, attached hereto and incorporated herein.
2. Upon approval of TDSRS selections by the CA, the CONTRACTOR shall submit a
Site Layout Plan and Operations Plan to the CA for review.
3. At a minimum, the Site Layout Plan and Operations Plan shall address the following:
a. A list of TDSRS, including the site location, physical description of site,
acreage available for use and a site map
b. Site management, including but not limited to point-of-contact and
organizational chart
c. Accessibility to site
d. Traffic control procedures and on-site traffic patterns to avoid delays in
moving debris
e. Measures taken to prevent any significant accumulation of debris at TDSRS.
(Debris shall be constantly flowing to incinerators, grinders, and/or chippers,
and the residue and materials that are not recyclable shall be hauled to the
landfill and recyclables shall be hauled to recycling facilities,brokers or end-
users.)
f. Site safety
g. hazardous and toxic waste materials plan
h. Environmental mitigation plan, including considerations for smoke, dust,
noise, traffic routes, buffer zones, storm water runoff, archeology, historic
preservation, wetlands, endangered species, as appropriate
i. Remediation and restoration
4. The CITY may request that additional TDSRS be opened, if the need arises, and the
CONTRACTOR shall have three (3) days following notification of new TDSRS to
prepare a Site Operations Plan.
5. The CONTRACTOR shall provide all management, supervision, labor, machines,
vehicles, tools and equipment necessary to accept, process, reduce and incinerate
Eligible Debris and to load CONTRACTOR vehicles hauling debris to the Final
Disposition Site or recyclables to the Recycling Facility.
6. The CONTRACTOR shall provide all other services and/or facilities of any nature
necessary (including temporary power generation and base camps/housing for
CONTRACTOR's staff) to accomplish the Statement of Work and Scope of Service
as described herein.
7. The CONTRACTOR shall manage and supervise the TDSRS to accept Eligible
Debris collected under this Contract and other contracts or agreements approved by
the CITY.
8. The CONTRACTOR shall be responsible for traffic control, dust control, erosion
control, fire protection, on-site roadway maintenance, security and safety measures.
9. The CONTRACTOR shall set up plastic liners under stationary equipment such as
generators and mobile lighting plants unless otherwise directed by the CA.
Page 17 of 42
10. The CONTRACTOR shall direct traffic entering and leaving the TDSRS and shall
supervise all dumping and loading operations at the TDSRS.
11. The CONTRACTOR shall be responsible for the sorting, separating and stockpiling
of Eligible Debris at the TDSRS and shall ensure that the Eligible Debris remains
segregated at the TDSRS.
12. TDSRS Supervisor shall ensure that all Eligible Debris is deposited in areas
designated for that type of debris and, if needed, shall determine the appropriate
dumpsite for any mixed loads of debris.
13. The CONTRACTOR shall be responsible for erecting two inspection towers at each
TDSRS for the purpose of allowing CITY personnel to visually inspect and properly
document loads arriving and departing at the TDSRS. The inspection tower shall
accommodate four (4) employees, be constructed of materials acceptable to the
CITY, have a roof, be constructed to facilitate the observation and quantification of
debris hauled to the TDSRS (even in inclement weather conditions) and be
constructed so that the safety of employees is guaranteed. The exit tower shall
accommodate two (2) employees, be constructed of materials acceptable to the
CITY, have a roof, be constructed to facilitate the observation of trucks leaving the
TDSRS and ensure the safety of employees.
14. After obtaining prior approval from the.CITY, the CONTRACTOR shall utilize tub
grinders, chippers, shredders, air curtain incinerators and any other equipment
necessary to reduce the volume of Eligible Debris.
15. Before white goods received at the TDSRS that contain Freon are hauled to the Final
Disposition Site, the CONTRACTOR shall remove and dispose/recycle all the Freon
in accordance with applicable regulatory requirements. The CONTRACTOR shall be
responsible for and shall provide all manpower and equipment necessary to load
CONTRACTOR's vehicles at the TDSRS for final disposition of reduced debris
and/or recyclable materials.
16. The CONTRACTOR shall establish lined temporary storage areas for ash, any
hazardous and toxic waste, fuels and other materials that may contaminate soils,
runoff or groundwater at the TDSRS.
17. The CONTRACTOR shall be responsible for the removal of hazardous and toxic
waste from the TDSRS, including loading of hazardous and toxic waste at the site
and properly disposing of the hazardous and toxic waste.
18. Upon completion of the debris reduction process, the CONTRACTOR shall clear the
TDSRS of all debris, including hazardous and toxic waste, and restore the site to its
previous condition and use to the satisfaction of the CA. Restoration will take place
within thirty (30) days after the conclusion of the CONTRACTOR's activities.
19. The CONTRACTOR shall comply with local, state and federal safety and health
requirements.
B. Performance Schedule
1. The CONTRACTOR shall commence work under this Contract only upon receiving
a written NTP from the CITY and shall continue until the CITY determines the work
is complete.
2. In conjunction with the NTP, the CITY shall issue a written Task Order which shall
designate the TDSRS and the maximum allowable time to complete the scope of
service, as mutually agreed by the CITY and the CONTRACTOR upon the
assessment of the amount of debris produced.
Page 18 of 42
3. The CONTRACTOR is required to process and reduce Eligible Debris at a specified
predetermined yardage rate. This production rate may be increased in the event the
CITY exercises the option for additional reduction capacity, either by supplying
additional equipment or opening another TDSRS. This rate shall be determined, in
part, by the severity of the disaster and the amount of debris produced and shall be
equitably negotiated by the CITY and the CONTRACTOR.
4. All site remediation work, including site restoration prior to close-out, shall be
completed within thirty (30) calendar days after receiving written notice from the CA
that the last load of debris has been delivered, unless the CITY initiates additions or
deletions to the Contract by written change order(s). Subsequent changes in
completion time shall be equitably negotiated by both parties pursuant to applicable
state and federal law.
C. TDSRS Considerations
l. The CONTRACTOR shall perform all testing of soil and groundwater at the site(s)
pre-selected for use as TDSRS at the time when site preparation begins. The test
results shall serve as a baseline for soil and groundwater conditions at the TDSRS.
Certified copies of the test results shall be provided to the CA before site operations
begin.
2. The CONTRACTOR shall also conduct continuous groundwater sampling once
operations commence, including samples taken from hazardous and toxic waste, ash
and fuel storage areas.
3. The CONTRACTOR shall perform soil and groundwater testing during the closure
of the TDSRS which shall serve as a comparison to the baseline testing to determine
whether soil or groundwater contamination has occurred.
4. The CONTRACTOR shall be responsible for preparing the TDSRS to accept the
debris, including but not limited to:
a. Clearing, erosion control, grading, constniction and maintenance of haul roads
and entrances
b. Providing utility clearances and sanitation facilities, if needed
c. Protecting existing structures at the sites
d. Repairing any damage caused by TDSRS operations at no additional cost to
the CITY
5. The CONTRACTOR shall be responsible for installing site security measures and
maintaining security for site operations at the TDSRS.
6. The CONTRACTOR shall manage the site to minimize the risk of fire, including but
not limited to locating fire extinguishers throughout each TDSRS as required by
OSHA regulations and employing personnel trained in incipient fire suppression
operations and safety procedures, such as operation of fire extinguishers and water
trucks.
7. The CONTRACTOR shall be responsible for the storage, removal and containment
of ash from all burning operations. At the end of each burning cycle,the ash residue
from the air curtain incinerator shall be removed from the burning area and placed in
a pre-identified ash disposal area. The containment area shall be "wetted down"
periodically to prevent particles from becoming airborne.
8. The CONTRACTOR shall erect an inspection tower with a roof to facilitate
observation and quantification of debris hauled to TDSRS and an exit tower to
facilitate observation of trucks leaving the site. Tower construction method and
material shall be approved by CITY prior to construction.
Page 19 of 42
9. The CONTRACTOR shall be responsible for control of pedestrian and vehicular
traffic in the TDSRS.
10. The CONTRACTOR shall provide all flag persons, proper signs, equipment and
other devices necessary to meet federal, state and local requirements. The traffic
control personnel and equipment shall be in addition to the personnel and equipment
required in other parts of this Contract. At a minimum, one flag person shall be
posted at each entrance to direct traffic to the site unless otherwise approved by
CITY.
D. TDSRS Closure Requirements
1. The CONTRACTOR shall be responsible for the closure of the TDSRS within thirty
(30) calendar days of receiving the last load of disaster-generated debris.
2. The site closure shall include removal of equipment, debris, and all remnants from
the processing operation (such as temporary toilets, observation towers, security
fence, etc.), final groundwater and soil testing, grading the site and restoring the site
to pre-work conditions.
3. The site shall be restored in accordance with all federal, state and local requirements.
4. The CONTRACTOR shall receive approval from the CA as to the final acceptance
of a site closure.
E. Equipment
1. The CONTRACTOR shall provide all equipment necessary to prepare the site,
accept Eligible Debris, stockpile the debris, feed the chippers, grinders and air
curtain incinerator(s), remove ash from the incinerator(s), load all ash residue for
disposal load all TDSRS debris and any other necessary equipment for final
disposition.
2. Prior to the commencement of Eligible Debris storage and reduction operations at
the TDSRS, the CONTRACTOR shall submit to the CITY a Vehicle and Equipment
List, attached hereto and incorporated herein as Exhibit D, that indicates the type of
vehicle and/or equipment to be used for debris handling, sorting, processing,
incinerating and loading, including manufacturer's name, and any other information
required by the CA for the purpose of monitoring and inspecting performance.
3. All equipment must be in compliance with applicable federal, state and local rules
and regulations.
4. All equipment and operator qualifications shall meet the requirements of federal,
state and local safety and health requirements.
5. Equipment which is designated for use under this Contract shall not be used for any
other work during the working hours of this Contract.
6. Reduction of Eligible Debris may be accomplished by chipping and grinding,
provided the processing rate defined in Section VI.B.2. can be maintained. (Section
VI.F. specifies requirements for chipping and grinding procedures.)
7. If approved by the CITY, the reduction of burnable Eligible Debris shall be
accomplished by portable air curtain incinerators,pursuant to Section VLF
incinerators herein.
F. Chipping and Grinding
L The CONTRACTOR shall use chipping/grinding'as a method of woody debris
reduction. Because the volume reduction achieved by chipping/grinding may not be
as great as the volume reduction achieved by incineration, incineration is the
preferred method for debris reduction.
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2. The average chip size produced shall be dependent on the needs of the end user,but
typically should not exceed 4 inches in length and '/a inch in diameter.
3. Contaminants are all materials other than wood products. Contaminants must be
held to 10% or less for the chips or mulch to be acceptable. Plastics shall be
eliminated completely. To help eliminate contaminants, root rake loaders should be
used to feed or crowd material to the chipper/grinder. Bucket loaders are not to be
used. The use of manual laborers shall be utilized to pull out contaminants prior to
feeding the chipper/grinders. Shaker screens shall be used when processing stumps
with root balls or when large amounts of soil are present in the vegetative, woody
debris.
4. Chips/mulch should be stored in piles no higher than 15 feet and shall meet all
federal, state and local laws.
G. Portable Air Curtain Incinerators
I. There shall be a minimum distance of 100 feet between the portable incinerator and
the nearest debris piles and a minimum distance of 1,000 feet between the portable
incinerator and the nearest building.
2. The CONTRACTOR must assure that the public and workers are kept a safe distance
from the incinerator.
3. The bum shall be extinguished at least two (2) hours before removal of the ash.
4. No hazardous or contained-ignitable material is to be dumped into the incinerator.
5. The CONTRACTOR shall ensure that the public and employees are protected from
the burn operation by the use of signs, fences and other protective measures.
6. Emissions shall meet state and federal standards for burning operations.
7. The CONTRACTOR shall be responsible for dust control while handling ash
materials.
8. Water trucks shall be provided by the CONTRACTOR and stationed at each TDSRS
and shall be used to reduce the threat of fire from all types of debris, to dampen
areas, including temporary roadways, to suppress dust from vehicles/equipment
entering and leaving the TDSRS and to aid in suppressing fires.
H.. Hazardous And/Or Toxic Waste (hazardous and toxic waste) Issues
1. The CONTRACTOR shall be required to construct a containment area at the TDSRS
for hazardous and toxic waste that has been received at the TDSRS. This
containment area shall consist of an earthen berm with a non-permeable soil liner.
The hazardous and toxic waste containment area must be covered at all times with a
non-permeable cover.
2. The CONTRACTOR shall immediately report the presence of any hazardous and
toxic waste at the TDSRS to the CA, or authorized designee. Hazardous and toxic
waste shall be segregated from the remaining debris using a method that will allow
the remaining non-hazardous and toxic waste debris to be processed. All hazardous
and toxic waste debris shall be moved and placed in the designated hazardous and
toxic waste containment area:
3. The CONTRACTOR shall abate all hazardous and toxic waste in accordance with all
applicable federal, state and local laws, standards and regulations to include but not
limited to 29 CFR 1910,120, 40 CFR 311 and 49 CFR 100-199.
4. Hazardous and toxic waste abatement shall be accomplished in accordance with the
CONTRACTOR's hazardous and toxic waste Debris Management Plan and
Environmental Protection Plan, which shall become part of this Contract. The plan
includes but is not limited to:
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a. Establishing and implementing proper handling procedures for hazardous and
toxic waste, including household hazardous waste, which after a disaster may
become concentrated and no longer be considered de minimus.
b. Segregation and removal of hazardous and toxic waste from the debris stream
prior to the recovery of other debris and sorting and additional recovery of
hazardous and toxic waste within each TDSRS.
5. All recovered hazardous and toxic waste shall be removed to a proper disposal site or
temporarily stored in the hazardous and toxic waste disposal areas constructed within
each TDSRS.
6. Hazardous and toxic waste shall be collected and removed from the TDSRS by the
CONTRACTOR's Hazardous and/or Toxic Waste Recovery and Disposal personnel.
I. CONTRACTOR hazardous and toxic waste Spills
l. The CONTRACTOR shall be responsible for reporting hazardous and toxic waste
spills to the CA and cleaning up all hazardous and toxic waste spills caused by the
CONTRACTOR's operations at no additional cost to the CITY.
2. Immediate containment actions shall be taken as necessary to minimize the effect of
any spill or leak. Cleanup shall be in accordance with applicable federal, state and
local laws and regulations.
3. Spills, at the TDSRS or off site, that meet the federal reporting requirements must be
reported on the Standard Spill Report to the National Response Center (as defined in
Section I.M.) and to the CA immediately following discovery.
4. A written follow-up report shall be submitted to the CA not later than seven (7) days
after the initial oral report. The written spill report shall be in narrative form and at a
minimum shall include the following:
a. Description of material spilled (including identity, quantity, manifest number)
b. Determination as to whether or not the amount spilled is EPA/State reportable
c. Exact time and location of spill, including description of the area involved
d. When and to whom it was reported
e. Affected stream or waters
f. Cause of incident
g. Equipment and personnel involved
It. Injuries or property damage
i. Duration of discharge
j. Containment procedures initiated
k. Summary of all communications the CONTRACTOR has had with press,
agencies, or Government officials other than CA
1. Description of cleanup procedures employed or to be employed at the site,
including disposal location of spill residue
J. Load Ticket
See Section V.I. herein.
K. Measurement
See Section V.J. herein.
VII. ADDITIONAL ASSISTANCE
A. Technical Disaster Recovery Assistance
1. Grant Administration
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a. The CITY's appointed Grant Coordinator (as defined in Section I.G.), or an
authorized designee, shall manage and direct grant project application(s),
documentation and the reimbursement/close-out process.
b. The Grant Coordinator, or an authorized representative, shall be the contact
person for the CONTRACTOR in matters regarding FEMA public assistant
grants and shall act as liaison between FEMA and the CITY.
c. The Grant Coordinator, or an authorized representative, shall issue a written
NTP to the CONTRACTOR for Technical Services to be provided during
the term of this Contract. No level of technical assistance work shall
commence until a written NTP is received by the CONTRACTOR from the
Grant Coordinator.
2. FEMA Training Sessions
a. The CONTRACTOR shall conduct orientation and training sessions for
CITY key personnel in areas, including but not limited to, Request(s) for
Public Assistance and preparation of grant project application(s), criteria for
eligible work and eligible costs and FEMA requirements for quality and
quantity of required documentation to support requests for reimbursement.
b. The CONTRACTOR shall conduct training sessions for CITY personnel in
all categories of emergency work (Categories A — G, as defined in FEMA
322), including but not limited to the following:
i. One day training session for administrative key personnel
ii. One day training session for administrative representatives
iii. Annual, two day training session for CITY key personnel, upon any
renewal of the contract each year.
3. Preliminary Damage Assessment(PDA)
a. Upon request from the CITY before a formal NTP is issued by the CITY to
the CONTRACTOR, the CONTRACTOR shall provide a qualified,
authorized representative to accompany the federal, state and/or local
preliminary damage assessment team responsible for determining the impact
and magnitude of the disaster event before federal assistance is requested.
b. The CONTRACTOR shall assist CITY personnel in identifying damaged
facilities, quantifying types of damaged areas, distinguishing between
previous damage and disaster-generated damage, and documenting eligible
costs, describing the estimated, physical and financial impact of the disaster.
4. The CONTRACTOR shall assist CITY personnel in developing a plan of action for
the formulation of the Project Worksheet, developing and documenting a proper
Scope of Work and estimating costs necessary to repair the damage and/or replace
facilities for all categories of emergency work (Categories A —G, as defined in
FEMA 322).
a. The CONTRACTOR shall provide a qualified, authorized representative to
accompany the federal, state and CITY inspection team(s) responsible for
identifying the damaged site(s).
b. The CONTRACTOR shall assist CITY personnel in the identification of
work eligible for disaster assistance by FEMA and the preparation of a
quantitative estimate of the work necessary to complete repairs.
5. Documentation Support
a. The CONTRACTOR shall assist CITY personnel in the preparation and
completion of any and all forms and/or documentation necessary to support
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the reimbursement claims made to state or federal agencies, including but
not limited to FEMA.
b. Documentation shall include but is not limited to Project Applications,
Project Worksheets, Requests for Public Assistance and all other disaster-
generated documentation needed for the payment of claims, such as records
tracking administrative allowances, donated resources and labor timesheets
and repair expenses.
c. The CONTRACTOR shall assist CITY personnel in the review of
documentation for accuracy, quality and completeness before submitting for
payment of claims.
d. The CONTRACTOR shall assist CITY personnel in the preparation and
submittal of any and all necessary cost substantiation requests, replies to any
and all agency inquiries and/or appeals to any and all agency denials.
6. Consultation and Negotiation Services
a. The CONTRACTOR shall provide guidance to CITY personnel on issues
involving federal and state reimbursement of disaster-generated expenses.
b. The CONTRACTOR shall assist CITY personnel in negotiations with
federal and state officials.
c. The CONTRACTOR shall assist CITY with the exploration of alternative
funding options through other federal or state programs, including but not
limited to the Environmental Protection Agency and the US Department of
Agriculture.
B. Additional Services/Compensation
1. If, upon written agreement by the CITY and the CONTRACTOR, the
CONTRACTOR shall perform additional services beyond the Scope(s) of Service in
this Contract, and if such additional services are not required as a result of error,
omission or negligence of the CONTRACTOR, then, in such an event, the
CONTRACTOR shall be entitled to additional compensation.
2. The additional compensation shall be computed, using the attached Pricing
Schedule(s), by the CONTRACTOR on a revised Minimum Level of Service
Commitment(s) and/or Plan(s) of Action proposal(s) and submitted to the CA, or an
authorized representative, for review and approval by the CITY. The cost and
timeframe for the completion of services shall be agreed upon before commencement
of any additional services by the CONTRACTOR. The Minimum Level of Service
Commitment(s) and/or Plan(s) of Action shall be incorporated into this Contract by a
written Amendment.
3. Upon acceptance of the Minimum Level of Service Commitment(s)and/or Plan(s) of
Action,the CITY shall issue a Task Order to the CONTRACTOR, and the Scope of
Work shall be performed by the CONTRACTOR according to the approved terms.
4. Any additional service or work performed before a written Amendment to this
Contract shall not be compensated by the CITY.
5. Additional Services that may be requested by the CITY include but are not limited to
the following:
a. Private Property Demolition and Debris Removal—The CONTRACTOR
shall operate beyond the public ROW only as identified and directed by the
CITY. Operations beyond the ROW on private property shall be only as
necessary to abate imminent and significant threats to the public health and
safety of the community and shall include but is not limited to the
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demolition of structures and the removal and relocation of the debris to the
public ROW.
b. Marine Debris Removal—The CONTRACTOR shall clear canals and
waterways of marine debris only as identified and directed by the CITY.
c, Hazardous and toxic waste Disposal—The CONTRACTOR shall collect,
transport and dispose of hazardous and toxic waste in accordance with all
applicable federal, state and local laws, standards and regulations as directed
by the CITY. The coordination for hazardous and toxic waste removal and
disposal at a lawfully permitted disposal facility shall be the responsibility of
the CONTRACTOR.
d. Dead Animal Carcasses—As identified and directed by the CITY, the
CONTRACTOR shall collect and haul dead animal carcasses, including but
not limited to dead livestock, poultry and large animals that pose an
imminent and significant threat to public health and safety, to the TDSRS
and/or Final Disposition Site at an approved landfill.
e. Fallen Trees—Any Eligible Debris, such as fallen trees, which extends onto
the ROW from private property, shall be cut by the CONTRACTOR at the
point where it enters the ROW, and that part of the debris which lies within
the ROW shall be removed by the CONTRACTOR.
f. Hazardous Stumps—Any Eligible Debris, such as hazardous stumps, that
poses a threat to life, public health and/or safety shall be identified by the
CONTRACTOR and reported to the Work Zone Monitor. Each stump shall
be measured by the CONTRACTOR and the CITY Work Zone Monitor, or
an authorized representative, three (3) feet above normal ground level to
determine the diameter of the trunk. Once the diameter is established, the
stump shall be physically numbered by the best means available, photo
documented and recorded by the CONTRACTOR on a Hazardous Stump
Log, and submitted to the CA, or an authorized representative, on a daily
basis. The Work Zone Monitor shall initiate a Load ticket for the hazardous
stumps at the Work Zone in which they are collected. The CONTRACTOR.
shall remove and haul all hazardous stumps to the TDSRS and backfill each
stump hole with compatible, clean fill material.
g. Fill Dirt—As identified and directed by the CITY, the CONTRACTOR
shall place compatible fill dirt in ruts created by equipment, holes created by
removal of hazardous stumps and other areas that pose an imminent and .
significant threat to public health and safety.
h. Sand Screening—The CONTRACTOR shall screen all sand to remove
Eligible Debris deposited as a result of a natural or manmade disaster. Sand
screening shall include the collection of debris-laden sand, hauling to the
processing screen, processing the sand through the screen and returning
clean sand to the beach. Eligible Debris removed from the sand shall be
collected, hauled and processed at the TDSRS.
i. White Goods—The CONTRACTOR shall recycle all eligible white goods as
defined in Section IV.I.e. in accordance with all federal, state and local
rules, regulations and laws. There is no additional payment for the handling
of white goods. The cost is included in the cubic yard price for debris
removal.
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j. Freon Recovery. Any white goods that may contain Freon, such as
refrigerators, freezers or air conditioners, shall have the Freon removed by
the CONTRACTOR at the TDSRS or final disposition site in accordance
with all federal, state and local rules, regulations and laws.
6. The CONTRACTOR shall offer the following additional services to the CITY at no
cost:
a. Assistance and Training—as defined in Section VII.A.
b. Preliminary Ground level Damage Assessment—Upon request from the
CITY before a written Task Order is issued, the CONTRACTOR shall
provide a qualified, authorized representative to accompany the federal, state
and/or local Preliminary Damage Assessment team responsible for
determining the ground level impact and magnitude of the disaster event
before federal assistance is requested. In addition, the CONTRACTOR shall
assist CITY personnel in identifying damaged locations and facilities,
distinguishing between previous damage and disaster-generated damage, and
documenting eligible costs, describing the physical and financial impact of
the disaster.
c. Preliminary Aerial Damage Assessment—Upon request from CITY, and
before a written task order is issued,the Contractor will provide a qualified,
authorized representative, along with the pre-arranged use of a helicopter
(including a pilot) for an aerial determination of the impact and magnitude of
the disaster event before federal assistance is requested. This service shall
also be available for the first thirty (30) days following an event, and shall be
provided at no cost to the CITY. The CITY shall support FEMA
reimbursement for the aircraft should funding for the service be available,
but FEMA funds collected shall be payment in full with no payment due
from the City for the service. In addition, the CONTRACTOR shall assist
CITY personnel in identifying damaged locations and facilities,
distinguishing between previous damage and disaster-generated damage, and
documenting eligible costs, describing the physical and financial impact of
the disaster.
d. Mobilization and Demobilization—All arrangements necessary to mobilize
and demobilize the CONTRACTOR's labor force and equipment needed to
perform the Scope of Service contained herein shall be made by the
CONTRACTOR.
e. Mobile Command Unit—Use of the mobile command unit for CITY debris
recovery management personnel to serve as a field operations command
center.
f Temporary Storage of Documents—Storage of daily or disaster-related
documents and reports for protection during the disaster event.
g. Debris Planning Efforts—The CONTRACTOR shall assist in all disaster
debris recovery planning efforts as requested by the CITY. These planning
efforts shall include but not be limited to development of a debris
management plan, identification of adequate temporary debris storage and
reduction sites, estimation of debris quantities, and emergency action plans
for debris clearance immediately following event.
h. Closure and Remediation of the TDSRS-The CONTRACTOR shall
remove all CONTRACTOR equipment and temporary structures and shall
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dispose of all residual debris from the TDSRS at an approved, final
disposition site. Ash piles shall be tested using the Toxicity Characteristic
Leaching Procedure, and ash shall be disposed of in a Class I landfill if
contamination is not found. If unacceptable levels of contamination are
detected, the ash shall be disposed of in a hazardous material landfill. Once
stockpiled debris is removed from the site, the CONTRACTOR shall test
soil and groundwater, and the test results shall be compared to baseline test
results to determine if contaminants are present. The CONTRACTOR is
responsible for the reclamation and remediation of the TDSRS site to its
original state.
i. Reporting—The CONTRACTOR shall provide and submit to the CITY all
reports and documents as may be necessary to adequately document the
Debris Recovery Services.
C. Reporting
1. Commencing with the issuance of a Task Order, the CONTRACTOR shall submit a
daily report to the CA that fully and completely describes the CONTRACTOR's
operations conducted that day.
2. The daily report shall contain, at a minimum, the following information:
a. CONTRACTOR's Name
b. Contract Number
c. Date of work performed
d. Subcontractor's Name(s)
e. Work Zone Crew (total number of personnel and vehicle/equipment in
operation that day)
f. Employee daily time tickets, for hourly rates if needed
g. Location of Work Zone
h. Location of TDSRS
i. Daily and cumulative totals of debris collected
j. Daily and cumulative totals of debris processed, to include method(s) of
processing, by debris category
k. Daily estimate of hazardous and toxic waste segregated, and cumulative
amount of hazardous and toxic waste placed in the designated holding area
1. Copies of Load Tickets for day
m. Copies of Damage Reports and Resolutions
n. Any inspections conducted by federal, state or local government agencies
o. Any damages to private property caused by CONTRACTOR operations
p. Any problems encountered or anticipated
3. The CONTRACTOR shall submit daily projection reports, which shall outline an
action plan indicating estimates of Eligible Debris collection/transportation and
debris reduction with a one-, two- and seven-day forecast.
4. At completion of work performed under this Contract, the CONTRACTOR shall
prepare and submit a detailed description of all Eligible Debris collection and
transportation activities conducted, including but not limited to, total volume/tonnage
of debris collected and hauled; a detailed description of all debris reduction activities
conducted, including but not limited to, total volume/tonnage of debris received and
loaded for final disposition, by category; the total cost of the project; any lessons that
may have been learned for improving operations in the future; and any other
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additional information or recommendations as may be necessary to adequately
document the conduct of debris management operations.
VIII. INVOICING
A. The CONTRACTOR shall invoice the CITY on a monthly basis commencing with the
first day of the month following the first full month of service(s) for work satisfactorily
completed.
B. The invoice submitted by the CONTRACTOR to the CITY shall be an original invoice
and not a faxed copy or carbon copy.
C. The invoice shall be sent to:
City of Pompano Beach
Attention: Office of the Controller
P.O. Drawer 1300
Pompano Beach, Fl. 33061
D. The CONTRACTOR (on the first of each month) shall be entitled to invoice for 90% of
the line items after work is completed on a monthly basis.
E. The invoice shall be completed and signed by the CONTRACTOR.
F. The invoice shall describe the work performed during the invoice period and be
supported by such data as the CITY may reasonably require to include but not limited to
the following:
1. Each invoice shall contain verification of each cubic yardage/tonnage collected and
hauled by the CONTRACTOR by attaching a copy of each Load Ticket.
2. Each invoice shall also contain a summary sheet indicating, daily totals of verified
load receipts and invoice amounts.
G. The CITY may temporarily remove any disputed amount, by line item, from the invoice
for review.
H. The CONTRACTOR shall be notified of the disputed charge within ten (10) working
days of the date on which a proper invoice (as defined in FS 218.72.1) is received by the
CITY.
I. The CONTRACTOR shall provide clarification and a satisfactory explanation of charges
to the CITY prior to payment of those charges.
J. Payment for verified and authorized work completed shall be made to the
CONTRACTOR within 45 days after the date on which a proper invoice (as defined in
FS 218.72.1) is received by the CITY.
K. Upon receipt of the CONTRACTOR's invoice and written approval of same by the
CITY's authorized representative, the CITY shall pay the CONTRACTOR through
payment issued by the Clerk of the Court pursuant to the Florida Prompt Payment Act.
L. The CONTRACTOR will be subject to audit by federal, state, and local agencies upon
request by said parties.
M. Payment to the CONTRACTOR for services outlined in this Contract shall not be
contingent on funding from one source.
IX. PAYMENT
A. The CONTRACTOR shall be compensated for the removal, hauling, disposal and
processing (separation, chipping grinding and incineration) of only Eligible Debris
B. If any load is determined to contain material other than Eligible Debris, the load will
not be accepted, and the CONTRACTOR will not be paid for removing, hauling,
disposing or processing that load.
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C. The CITY may direct the CONTRACTOR to handle Ineligible Debris if that debris
poses a threat to the health, welfare or safety of the community-at-large. If such services
are required, the CITY shall give prior written authorization for the handling of this
debris and the CITY shall pay the CONTRACTOR for these services performed.
D. Payment for work completed by the CONTRACTOR shall be invoiced on a monthly
basis, commencing with the first day of the month following the first full month of
service. Invoices shall be based on verified and approved cubic yard/tonnage quantities
from the daily operational reports and valid Load Tickets signed by the CITY's
authorized representative.
E. Payment for verified and authorized work completed shall be made to the
CONTRACTOR within 45 days after the date on which a proper invoice (as defined in FS
218.72.1) is received by the CITY.
F. Pursuant to the Pricing Schedule and Hourly Pricing Schedule, Exhibit J and Exhibit K
respectively, attached hereto and incorporated herein, the CONTRACTOR shall invoice
the CITY for the following:
1. The removal, hauling and disposal of Eligible Debris (as defined in Section V.):
a. each validated load picked up at the designated Work Zone, hauled to and
dumped at a TDSRS; and
b. each validated load hauled from the TDSRS for final disposition at a City-
approved landfill or recycling facility; and
c. tipping fees incurred at a City-approved landfill based on the current tipping
fee at the time of disposal.
2. TDSRS Management and Operations (as defined in Section VI.) including:
a. selection, preparation and layout of site;
b. management, maintenance and operation of the TDSRS;
c. the sorting, segregation, processing and reduction (chipping, grinding or
incinerating);
d. groundwater and soil testing;
e. furnishing materials, supplies, labor, tools and equipment necessary to
perform services;
f, providing traffic control, dust control, erosion control, inspection tower(s),
lighting, ash and hazardous and toxic waste containment areas, fire
protection, permits, environmental monitoring, and safety measures;
g. loading reduced/stored and initiating Load Tickets for final disposition; and
h. closure and remediation of TDSRS.
3. Additional Services (as defined in Section VII.B.5.):
a. Additional services, including but not limited to the services listed below
shall be performed by the CONTRACTOR upon issuance of a Task Order
by the CITY:
i. Private Property Demolition and Debris Removal
ii. Marine Debris Removal
iii. Hazardous and/or Toxic Waste Disposal
iv. Dead Animal Carcasses
v. Fallen Trees
vi. Hazardous Stumps
vii. Fill Dirt
viii. Sand Screening
ix. Freon Removal
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b. The CONTRACTOR shall offer the following additional services to the
CITY at no additional cost (as defined in Section VII.B.6.):
i. Training and Assistance
ii. Preliminary Damage Assessment
iii. Mobilization and Demobilization
iv. Mobile Command Unit
v. Temporary Storage of Documents
vi. Debris Planning Efforts
vii. Closure and Remediation of TDSRS
viii. Reporting and Documentation
c. Travel and Per Diem Costs incurred by the CONTRACTOR, or any
employees/subcontractors of the CONTRACTOR, during the term of this
Contract shall be paid by the CONTRACTOR. The CITY will not pay any
Travel or Per Diem costs incurred by the CONTRACTOR.
G. Other than the rates described herein, the CONTRACTOR shall not be entitled to
payment for expenses, fees or other costs incurred at any time and in any connection with
performance of work under the Contract.
H. Any CONTRACTOR or subcontractor that is identified on the List of Parties Excluded
from Federal Procurement and Nonprocurement Programs (as defined in Section I.K.)
shall not be authorized to perform services as outlined in the Scope of Service and the
said CONTRACTOR/subcontractor shall not be paid for any services performed.
I. At the request of either party, the CITY may modify the CONTRACTOR's Pricing
Schedule for each subsequent contract year, after the first contract year, and the new
Pricing Schedule shall be increased by multiplying the Consumer Price Index (CPI) by
75%. The formula shall be as follows:
Contractor Fee x (1 + 75% of CPI) = Subsequent Year Fee
1. The CPI shall be calculated as the lesser of a twelve (12) month average of the
United States All Urban or Southern All Urban Consumer Price Index based on the
information from the Bureau of Labor Statistics, Southeastern Regional Office for
the twelve (12) months ending December 31 preceding each new contract year.
2. If the CPI is discontinued or substantially altered, the CITY may select another
relevant price index published by the United States government or by a reputable
publisher of financial or economic indices.
J. The CONTRACTOR shall be entitled to invoice the CITY for 90% of the line items, after
work is completed, on a monthly basis (the first of each month). The remaining 10% will
become due after all Eligible Debris is properly processed and disposed of at the final
disposition site(s), the TDSRS final closure and remediation process is approved by the
CITY, all subcontractors and material suppliers verify that they have been paid and the
CONTRACTOR submits a proper, final invoice.
K. Final payment shall be released to the CONTRACTOR upon approval by the CA.
X. OTHER CONSIDERATIONS
A. The CONTRACTOR shall supervise and direct the work, using skilled labor and proper
equipment, safely operated, for all tasks.
B. Safety of the CONTRACTOR's personnel and equipment is the responsibility of the
CONTRACTOR.
C. Additionally, the CONTRACTOR shall employee when possible local area vendors
qualified to assist in the Debris Recovery Services operation.
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D. The CONTRACTOR shall pay for all materials, personnel, taxes, and fees necessary to
perform under the terms of this Contract.
E. The CONTRACTOR must be duly licensed in accordance with the state's statutory
requirements to perform the work.
F. The CONTRACTOR shall be responsible for determining what permits are necessary to
perform work under the Contract. The CONTRACTOR shall obtain all permits necessary
to complete the work. Copies of all permits shall be submitted to the CA.
G. If burning as a method of reducing Eligible Debris is determined as necessary by the
CITY, the CITY shall assist the CONTRACTOR in obtaining a burn permit to allow air
curtain incineration at the TDSRS.
H. The CONTRACTOR shall be responsible for taking corrective action in response to any
notices of violations issued as a result of the CONTRACTOR's or any subcontractor's
actions or operations during the performance of this Contract. Corrections for any such
violations shall be at no additional cost to the CITY.
I. Any and all CONTRACTOR documents, records, disks, original drawings, photos,
videos or other information shall become the property of the CITY for its use and/or
distribution as may be deemed appropriate by the CITY.
J. The CONTRACTOR shall maintain adequate records to justify all charges and costs
incurred in performing the work for at least three (3) years after completion of this
Contract. Furthermore,the CITY shall have access to such books, records, documents
and photos as required in this Contract for the purpose of inspection or audit. This
provision shall extend three (3) years beyond the term of this Contract or any extension
thereto.
XI. INDEPENDENT CONTRACTOR
A. All employees of the CONTRACTOR shall be, at all times, the sole employees of the
CONTRACTOR under its sole discretion and not an employee or agent of the CITY.
B. The CONTRACTOR shall supply competent and physically capable employees who
shall have and wear proper identification.
C. The CITY reserves the right to require the CONTRACTOR to remove any employee the
CITY deems careless, incompetent, insubordinate or otherwise objectionable.
XII. OTHER CONTRACTS
A. The CITY reserves the right to issue other contracts or direct other contractors to work
within the Scope(s) of Service included in this Contract. Both CONTRACTOR and CITY
agree this contract is non-exclusive
B. The CONTRACTOR shall be required to cooperate with other contractors relative to
providing information requested in a timely manner and in the specified form.
X111. CITY OBLIGATIONS
A. The CA, or an authorized representative, is designated by the CITY to be the primary
contact person for the CONTRACTOR, and this Disaster Debris Recovery Services
Contract shall be administered on behalf of the CITY by the Solid Waste Division of the
Public Works Department.
B. The CITY shall provide inspectors for the monitoring of Eligible Debris collection,
segregation and removal operations in the Work Zones.
C. The CITY inspectors shall examine each load hauled from the Work Zones by the
CONTRACTOR to verify that the contents are in accordance with the definition of
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Eligible Debris and to verify the load size (whether cubic yards or tons) recorded on the
Load Ticket.
D. The CITY shall provide TDSRS Monitors to inspect each load received by the
CONTRACTOR at the TDSRS to verify that the contents are in accordance with the
definition of Eligible Debris and to verify the load size (whether cubic yards or tons)
recorded on the Load Ticket.
E. The CITY monitors shall inspect all vehicles/equipment entering and leaving the TDSRS
to ensure that haulers do not add excessive amounts of water or soil to debris prior to
unloading/loading.
F. Should operation of equipment be required outside of the ROW, the CITY shall provide a
Right-of-Entry Agreement, Hold Harmless Agreement and a Non-duplication of Benefits
Agreement executed with the Property Owner prior to CONTRACTOR work being
authorized.
XIV. TERMINATION
A. This Contract may be terminated by the CITY upon thirty (30) days advance written
notice to the CONTRACTOR at the primary business address as designated on the
signature pages; however, if any work or service hereunder is in progress but not
completed as of the date of termination, then this Contract may be extended upon written
approval from the CITY until said work or services are completed and accepted by the
CA.
B. In the event this Contract is terminated or cancelled upon the request and for the
convenience of the CITY with the required thirty(30) day advance written notice, the
CITY shall reimburse the CONTRACTOR for actual work satisfactorily completed.
C. Termination by the CITY for cause, default or negligence on the part of the
CONTRACTOR shall be excluded from the foregoing provision, and the CITY reserves
the right to terminate the Contract by issuing a written notice to the CONTRACTOR.
Any termination costs, including demobilization of equipment and personnel, shall be
incurred and paid by the CONTRACTOR. The thirty (30) day advance written notice
requirement is waived in the event of termination for cause.
D. In the event there should occur any material breach or material default in the performance
of any covenant or obligation by the CONTRACTOR which has not been remedied
within five (5) calendar days after receipt of written Notice of Termination from the
CITY specifying such breach or default, the CITY may, if such a breach or default is
continuing, terminate this Contract with the CONTRACTOR immediately. In such case,
the CONTRACTOR shall not be entitled to receive further payment for services rendered
from the effective date of the Notice of Termination.
FORCE MAJEURE
A. Force Majeure
Except for any payment obligation by either party, if the CITY or CONTRACTOR is
unable to perform, or is delayed in its performance of any of its obligations under
this Contract by reason of any event of force majeure, such inability or delay shall be
excused at any time during which compliance therewith is prevented by such event
and during such period thereafter as may be reasonably necessary for the CITY or
CONTRACTOR to correct the adverse effect of such event of force majeure.
Page 32 of 42
I
B. Events
1. An event of"Force Majeure" shall mean the following events or circumstances to the
extent that they delay the CITY or CONTRACTOR from performing any of its
obligations (other than payment obligations) under this Contract:
a. Strikes and work stoppages unless caused by a negligent act or omission of
CONTRACTOR or its agents or assignments;
b. Acts of God, tornadoes, hurricanes, floods, sinkholes, fires, and explosions
(except those caused by negligence of CONTRACTOR, its agents, and
assigns), landslides, earthquakes, epidemics, quarantine, pestilence, and
extremely abnormal and excessively incumbent weather; and
c. Acts of public enemy, acts of war, terrorism, effects of nuclear radiation,
blockades, insurrection, riots, civil disturbances, or national or international
calamities.
d. Suspension, termination or interruption of utilities necessary to the operation
of the Project.
Economic Hardship
Economic hardship of the CONTRACTOR shall not be considered an event of Force
Majeure.
Modification
In order to be entitled to the benefit of this section, a party claiming an event of
Force Majeure shall be required to give prompt written notice to the other party
specifying in detail the event of Force Majeure and shall further be required to
diligently proceed to correct the adverse effect of any Force Majeure. The parties
agree that, as to this section, time is of the essence.
XVI. LIQUIDATED DAMAGES
A. The CONTRACTOR and CITY agree that the CONTRACTOR's compliance with the
terms of this Contract is of great importance. As such, the CITY, or an authorized
representative, shall monitor, inspect and verify the CONTRACTOR's activities for
compliance.
B. The CONTRACTOR and CITY acknowledge and agree that it is difficult or impossible
to accurately determine the amount of damages that would, or might, be incurred by the
CITY due to the CONTRACTOR's failure to comply with the terms of this Contract and
for which the CONTRACTOR would otherwise be liable. Accordingly, in addition to the
payment of other damages, liquidated damages may be assessed against the
CONTRACTOR for the following failures to comply with the Contract:
1. A $5,000.00 per day charge for failure to provide adequate manpower and equipment
to perform the scope(s) of service as outlined in the Contract. (see Section IV.G.I)
2. A $1,000.00 per incident charge for failure to properly separate TDSRS debris at
street/road level or during hauling as outlined in the Contract (see Section V.A.10.-
11.)
3. A $1,000.00 per incident charge for failure to properly segregate Eligible Debris at
TDSRS as outlined in the Contract (see Section VI.A.12.)
4. A $500.00 per incident charge for collection and hauling of ineligible or unauthorized
disaster-generated debris as outlined in the Contract (see Section V.A.5.)
5. A $500.00 per incident charge for acceptance of ineligible or unauthorized disaster-
generated debris at the TDSRS as outlined in the Contract(see Section VI.A.12.)
Page 33 of 42
6. A $1,000.00 per day charge for failure to provide all reports and Load Tickets as
outlined in the Contract (see Section VII.C.)
7. A $1,000.00 per day charge for failure to provide adequate traffic control as outlined
in the Contract (see Section V.A.14. and VLC.9A 0.)
& A $1,000,00 per incident charge for failure to safely operate equipment or vehicles as
outlined in the Contract (see Section V.A.15. and VLA.9.)
9. A $5,000.00 per day charge for failure to meet the completion date (time period
determined by number of calendar days) for services performed in a designated Work
Zone (see Section IV.E.2.-3.)
10. A $5,000.00 per day charge for failure to maintain the minimum processing rate,
unless non-compliance is due to insufficient debris amounts being delivered to the
site. (see Section IV.E.2.-3.)
11. A $1,000.00 per day charge for failure to close-out TDSRS by the completion date
established by the CITY. (see Section IV.E.2.-3.)
12. A $1,000.00 per day charge for failure to fully remediate TDSRS by the completion
date established by the CITY. (see Section IV.E.2.-3.)
XVII. LIENS AND TAXES
A. The CONTRACTOR shall not at any time suffer or permit any lien, attachment or any
other encumbrance under the laws of the State of Florida or otherwise by any person or
persons whomsoever to remain on file with the CITY against any money due or to
become due for any work done or materials furnished under this Contract or by any
reason or claim or demand against the CONTRACTOR.
B. The CONTRACTOR shall keep all equipment and vehicles free and clear of all levies,
liens and encumbrances, The CONTRACTOR shall pay all taxes, license and
registrations fees, and similar charges imposed on the ownership, possession or use of the
equipment and vehicles during the term of this Contract.
C. Such lien, attachment or encumbrance, until it is removed, shall preclude any and all
claims or demands for any payment by virtue of this Contract.
XVIII. INDEMNIFICATION AND HOLD HARMLESS
A. The CONTRACTOR shall pay on behalf of and indemnify and hold harmless, the CITY,
its commissioners, officers, employees, agents and volunteers from and against any and
all claims, actions, damages, fees, fines, penalties, defense costs, suits or liabilities which
may arise out of any act, omission, or default of the CONTRACTOR arising out of or in
any way connected with the CONTRACTOR's (or CONTRACTOR's officers,
employees, agents, volunteers, or subcontractors, if any) performance or failure to
perform duties under the terms of this Contract. This section of the Contract will extend
beyond the term of the Contract.
B. The CONTRACTOR further agrees to investigate, handle, respond to, provide defenses
for and defend any such claims, even if claim is groundless, false or fraudulent.
C. Nothing herein shall be construed to hold the CONTRACTOR liable for the negligence
of the CITY.
D. This indemnification and hold harmless agreement shall survive the termination or
expiration of this Contract.
XIX. INSURANCE
A. Insurance Procurement. Before performing any contract work, the CONTRACTOR shall
Page 34 of 42
procure and maintain, during the term(s) of this Contract, unless otherwise specified,
insurance listed below. The policies of insurance shall be primary and written on forms
acceptable to the CITY and placed with insurance carriers approved and licensed by
Insurance Department in the State of Florida and meet a minimum financial A.M. Best
and Company rating of no less than Excellent. No changes are to be made to these
specifications without prior written specific approval by the City Risk Management
Division.
1. Worker's Compensation: CONTRACTOR will provide Worker's Compensation
Insurance, on behalf of all employees who are to provide service under this Contract,
as required under Florida Laws, Chapter 440, the Jones Act and Longshoreman and
Harbormasters exposures, and Employers Liability no less than $100,000 per
employee per accident; $100,000 employee per disease and $500,000 disease
aggregate.
2. Commercial General Liability: Including but not limited to bodily injury, property
damage, contractual products and complete operations, watercraft, if under twenty-
six (26)feet and Ocean Marine if over twenty-six (26) feet, and personal injury with
limits of not less than $1,000,000.00 per occurrence, $1,000,000.00 aggregate
covering all work performed under this Contract.
3. Automobile Liability: Including bodily injury and property damage, including all
vehicles owned, leased, hired and non-owned vehicles with limits of not less than
$1,000,000.00 combined single limit covering all work performed under this
Contract (Limits may be satisfied by combining an Umbrella form and an
Automobile form for a combined total limit of$5,000,000.00)
4. Umbrella Liability: With limits of not less than $5,000,000.00 per occurrence
covering all work performed under this Contract.
5. Hazardous Materials Insurance: For the purpose of this section: the term "hazardous
materials" includes all materials and substances which are now designated or defined
as hazardous by Florida or federal law or by the rules or regulations of Florida or any
federal agency. If work being performed involves hazardous materials, the need to
procure and maintain any or all of the following coverage will be specifically
addressed upon review of exposure. However if hazardous materials are identified
while carrying out this Contract, no further work is to be performed in the area of the
hazardous material until the Risk Management Division has been consulted as to the
potential need to procure and maintain any or all of the following coverage through
an addendum to the Contract.
a. CONTRACTOR's Pollution Liability - for sudden and gradual occurrences
and in an amount no less that $1,000,000 per claim and $1,000,000 in the
aggregate arising out of work performed under this Contract, including, but
not limited to all hazardous materials identified under the Contract.
b. Asbestos Liability - for sudden and gradual occurrences and in an amount no
less than $1,000,000 per claim and $1,000,000 in the aggregate arising out of
work performed under this Contract.
c. Disposal - When applicable, the CONTRACTOR shall designate the
disposal site and furnish a certificate of insurance from the disposal facility
for Environmental Impairment Liability Insurance covering liability for
sudden and accidental occurrences in an amount not less than $3,000,000 per
claim and $3,000,000 in the aggregate and shall include liability for non-
Page 35 of 42
sudden occurrences in an amount not less than $6,000,000 per claim and
$6,000,000 in the aggregate.
d. Hazardous Waste Transportation - When applicable, the CONTRACTOR
shall designate the hauler and furnish a Certificate of Insurance from the
hauler for Automobile Liability Insurance with Endorsement MCS90 for
liability arising out of the transportation of hazardous materials with an
amount not less than S 1,000,000 annual aggregate and provide a valid EPA
identification number.
e. Certificates of Insurance - shall clearly state the hazardous material exposure
work being performed under the Contract.
6. Additional Insured: All policies, required by this Contract with the exception of
Professional Liability or Worker's Compensation, unless specific approval is given
by the City Risk Management Division, are to be written on an occurrence basis,
shall name the CITY, its commissioners, officers, employees, agents and volunteers
as additional insured as their interest may appear under this Contract, and the
insurer(s) shall agree to waive all rights of subrogation against the CITY, its
commissioners, officers, employees, agents or volunteers.
7. Subcontractor Insurance: Insurance and insurance provisions, itemized in this
Contract, and required of the CONTRACTOR, shall be provided by or in behalf of
all subcontractors to cover their operations performed under this Contract. The
CONTRACTOR shall be held responsible for any modifications, deviations or
omissions in these insurance requirements as they apply to subcontractors.
B. Each insurance policy required by this Contract shall:
I. Separate Application of Insurance. Apply separately to each insured against whom
claim is made and suit is brought, except with respect to the limits to the insurer's
liability.
2. Suspended, voided, Canceled Insurance. Be endorsed to state that coverage shall not
be suspended, voided or canceled by either party except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given to the City
Risk Management Division.
3. City Coverage Review. The City Risk Management Division shall retain the right at
any time to review coverage, form and amount of insurance.
4. The CONTRACTOR's Liability. The procuring of required policies of insurance
shall not be construed to limit the CONTRACTOR's liability nor to fulfill the
indemnification provisions and requirements of this Contract. Notwithstanding said
policy or policies of insurance, the CONTRACTOR shall be obligated for the full
and total amount of any damages, injury or loss caused by any act, neglect, omission
or default connected with this Contract.
5. Premium Payments. The CONTRACTOR shall be solely responsible for payment of
all premiums for insurance contributing to the satisfaction of this Contract and shall
be solely responsible for the payment of all deductibles to which such policies are
subject, whether or not the CITY is an insured under the policy.
6. Claims Made Policies. Claims Made Policies will be accepted for professional and
hazardous material and such other risks as are authorized by the City Risk
Management Division. All Claims Made Policies contributing to the satisfaction of
the insurance requirements herein shall have an extended reporting period option or
automatic coverage of not less than two (2) years. If provided an option, the
CONTRACTOR agrees to purchase the extended reporting period on cancellation or
Page 36 of 42
termination unless a new policy is effected with a retroactive date, including at least
the last policy year.
7. Insurance Certificates. Certificates of Insurance evidencing Claims Made or
Occurrence form coverage and conditions to this Contract, as well as the CITY's
Contract number and the description of work are to be furnished to the City Risk
Management Division prior to commencement of work and a minimum of thirty (30)
days prior to expiration of the insurance contract when applicable. All insurance
certificates shall be received by the City Risk Management Division before the
CONTRACTOR will be allowed to commence or continue work.
S. Notice of Accident. Notice of Accident (occurrence) and Notice of Claims
associated with work being performed under this Contract, shall be provided to the
CONTRACTOR's insurance company and the City Risk Management Division as
soon practicable after notice to the insured.
XX. PERFORMANCE BOND
A. Letter of Commitment. The CONTRACTOR shall furnish to the CITY a letter of
Commitment for a Performance Bond from a surety company to be included as Exhibit L,
attached hereto and incorporated herein, within five calendar days of the execution date
of this contract.
B. The CONTRACTOR shall furnish to the CITY, prior to the commencement of operations
hereunder, a Performance and Payment Bond, attached hereto and incorporated herein as
Exhibit M, executed by the CONTRACTOR, and a surety company authorized to do
business in the State of Florida, in the amount of$5,000,000., which bond shall be
conditioned upon the successful completion of all work, labor, services, and materials to
be provided and furnished hereunder, and the payment of all subcontractors, materials
and laborers. The CITY will only accept a Performance and Payment Bond with an A.M.
Best rating of`A-` (Excellent) or better. Said bond shall be subject to the approval by the
City Manager and Commission of the City of Pompano Beach, Florida.
XX1. ATTACHMENTS
A. Minimum Level of Service Commitments (Section IV.E.3.a.)
B. List of Work Zone(s)—Descriptions and Maps (Section V.A.2.)
C. Truck and Trailer Volume Measurement Form (Section V.C.I.b.)
D. Vehicle and Equipment List (See Sections V.C.2 and VLE.2.)
E. Load Ticket (Section V.L1.)
F. Load Ticket Log (Section.V.I.2.)
G. Load Ticket Spreadsheet (Section V.1.8.)
H. TDSRS List -Descriptions and Maps (Section VI.A.1.)
L Pricing Schedule (Section IX.F.)
J. Hourly Pricing Schedule (Section IX.F.)
K. Letter of Commitment (Section XX.A.)
L. Performance and Payment Bond (Section XX.B.)
M. Authorized contact list for NTP (Section I.N)
Page 37 of 42
XXIL MISCELLANEOUS
A. No amendment, change or addendum to the Contract is enforceable unless agreed to in
writing by both parties and incorporated into this Contract. For any material change in
the Scope of Services or any increase in the compensation for the services, the City
Commission for the CITY and the duly authorized representative for the CONTRACTOR
shall agree in writing to this change. For all other changes, the CITY'S Administrative
Agent and the CONTRACTOR'S representative shall agree in writing to the change.
B. Any reference to a specific chapter of the Florida Statutes in this Contract shall mean the
Florida Statutes and shall by reference be made a part of this Contract as though set forth
in full.
C. Any reference to a Specific City Employee in this Contract shall also include the
authorized designee of that employee.
D. The CONTRACTOR shall not assign any interest in this Contract and shall not transfer
any interest in same (whether by assignment or novation) without the prior written
consent of the CITY, except the claims for the money due or to become due to the
CONTRACTOR from the CITY under this Contract may be assigned to a financial
institution or to a trustee in bankruptcy without such approval from the CITY. Notice of
any such transfer or assignment due to bankruptcy shall be promptly given to the CITY.
E. The parties covenant and agree that each is duly authorized to enter into and perform this
Contract and those executing this Contract has requisite power and authority to bind the
parties.
F. The exercise by either party of any rights or remedies provided herein shall not constitute
a waiver of any other rights or remedies available under this Contract or any applicable
law. The rights and obligations of the parties under this Contract shall be governed by
the laws of the State of Florida and the venue for any legal or judicial proceedings in
connection with the enforcement or interpretation of this Contract shall be in Broward
County, Florida. If any term, condition, or covenant of this Contract is held by a court of
competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of
this Contract shall be valid and binding on each party.
G. Any notices, invoices, reports, or any other type of documentation required by this
Contract shall be sufficient if sent by the parties in the United State mail, postage paid, to
the addresses listed below:
CONTRACTOR'S REPRESENTATIVE CITY ADMINISTRATIVE AGENT
Ralph Dahlgren C. William Hargett
Managing Vice President City Manager
AshBritt Inc. City of Pompano Beach
480 S. Andrews Ave P.O. Drawer 1300
Pompano Beach, FL 33069 Pompano Beach, FL. 33061
(954) 545-3535 Office (954) 786-4609 Office
(954) 545-3585 Fax (954) 786-4504 Fax
'954) 818-3564 Cell
_.alph@ashbritt.com
Page 38 of 42
Copies:
(a) as to the CONTRACTOR, Ralph Dahlgren
(b) as to the CITY, Mary Chambers, Office of the City Clerk, P.O. Drawer 1300, Pompano Beach,
Florida 33061
Paragraph headings are for the convenience of the parties and for reference purposes only and shall be
given no legal effect.
ENTIRETY OF CONTRACTUAL AGREEMENT
The CITY and the CONTRACTOR agree that this Contract sets forth the entire Agreement between
the parties, and that there are no promises or understandings other than those stated herein. None of
the provisions, terms and conditions contained in this Contract may be added to, modified, superseded
or otherwise altered, except by written instrument executed by both parties.
This Contract constitutes the sole and complete understanding between the parties and supersedes all
Contracts between them, whether oral or written with respect to the subject matter.
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first above written.
Page 39 of 42
"CITY":
Witnesses: / CITY OF POMPANO BEACH
GQ By:
S igure ,J�1 C.C.jRAYSON, OR
Signature U C. WILLIfj4 HA GETT, JR.,
CITY MA AGER
*Ae (SEAL)
. HAMBERS
E
Approve s To Form:
G DON B. LINN
CITY ATTORNEY
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this 2nd day of
August , 2006 by JOHN C. RAYSON, as Mayor of the City of
Pompano Beach, Florida, a municipal corporation, on behalf of the municipal
corporation, who is personally known to me.
NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA
���LVyNIIII IP11tlP,d�,
Asceleta Hammond
asyj O�'� (Name of Acknowledger Typed, Printed or Stamped)
ai
2 #DO 148711 r Commission Number
i 5 ua2BOnded thN N�%S; P
moo!-p•, Public UnAec ,•���d`i
ea11011i�i Page 40 of42
STATE OF FLORID
A
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this 2nd day of
August , 2006 by C. WILLIAM HARGETT, JR., as City Manager of the
City of Pompano Beach, Florida, a municipal corporation, on behalf of the municipal
corporation,who is personally known to me.
`�Ott11111P11tlpp���
NOTARY'S SCE,�A NOTARY PUBLIC, STATE OF FLORIDA
�`�5G N\SS'ON�' �Os��
7,��O9'• Asceleta Hammond
(Name of Acknowledger Typed, Printed or Stamped)
#DD148711 oA
iA 1 o Zi
�99�.ayP°e cu��ae�:.�o�a
/o///✓���NIIIIIVI` tia�`��a\ Commission Number
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this 2nd day of
August , 2006 by MARY L. CHAMBERS as City Clerk of the City of
Pompano Beach, Florida, a municipal corporation, on behalf of the municipal
corporation, who is personally known to me.
t��t� �?iamuoll� .
NOTARY'S SEAL,,� kIUIHIFI/,�, NOTARY PUBLIC, STATE OF FLORIDA
J\\\QO�� TSSioy�?yp2�� Asceleta Hammond
* -Gaga Y�?of N = (Name of Acknowledger Typed,Printed or Stamped)
gym .
p. y #DD 148711 Q`? Commission Number
ion`AG Ubic Uede�N ��O mow`°'
1�,Y7�14J!@ II fEOI'aag4�\�`h..
Page 41 of 42
"CORPORATION":
AshBritt Inc.
Witnesses:
By:
Sign ture n ure
AA a � �a�l�C)L,-
Name Typed,Printed or Stamped Nam Typed,Printed or Stamped
Title: CM�(i,D
Address:q bo S• iA y dcutjjvS K-y- —
Signature
S� (c)3
--Ma4 e UnP Vi h
Name Typed,Printed or Stamped
STATE OF 'fl- Q,
COUNTY OF &rD VWJI
The foregoing instrument was acknowledged before me this day of
I 2006 by ��4'YL � 10(,{ �ck,
as t of kV-0k t I r I H L
(name of corporation), a Q. corporation, on behalf of the corporation.
He/she is personally known'tome or who has produced ��� 1y tLYU,. K-
(type of identification) as
identification.
NOTARY'S SEAL: NO AAQPBL—ICSTATEOF����
ILV' ��� Q 11 d L� h QX
\e... .... i z (Name of Acknowledger Typed, Printed or Stamped)
�'. 12, ��
Commission Number
Bnn t NP ��```�� Page 42 of 42
ATTACHMENT A
ASHBRITT,INC.
Scope of Services
Following is a detailed review of the AshBritt Scope of Services and a description of how
they would be provided in response to a request from the City of Pompano Beach.
1. Emergency Road Clearance
Emergency clearance of debris from primary transportation routes is conducted by
Asl Britt and subcontractor resources as soon as it is safe to do so. Street clearance is
accomplished by removing large debris from traffic lanes and stacking the debris on the
public rights-of-way. A combination of mechanized lifting equipment and ground labor
with chainsaws and other hand tools is utilized to complete this phase of work.
AshBritt will develop pre-event emergency response contracts with local equipment
contractors, as approved by the City, to ensure inclusion of local resources and to
supplement resources available to rapidly accomplish road clearance. Equipment and
personnel will assemble at pre-determined rally point(s), as established by the City and
AshBritt, to be assigned priority roads for immediate clearance based on the disaster event
debris stream. At the rally point(s) all equipment will be photographed, equipment
numbers assigned, and all the pertinent information for each crew recorded. A master crew
summary will be provided to the City for documentation purposes.
Crews will be instructed to protect to the extent practicable existing utilities, curbing,
sidewalks, signage, street pavements, and other permanent fixtures.
2. Debris Removal from Public Property and Rights-of-Way
Hazards. Although hurricanes are the most serious threat to The City of Pompano Beach,
the City is vulnerable to five potential hazards that could cause major or catastrophic
destruction: hurricanes, tornados, floods, wildfires, and terrorist activities using weapons
of mass destruction. The following table lists the characteristics of each hazard type and
the types of debris expected from these hazards.
` ` Types of
Hazard Type Characteristics
Damage/Del
Hurricanes High velocity winds, - Whole trees and
storm surge,wave action vegetation
- Construction materials
-Damaged structures
- Damaged marine vessels
- Sediment and sand
- Personal property
14 April 2006 City of Pompano Beach,FL
RLI H-37-06
ASHBRITT,INC.
Hazard Type Characteristics Types of
Damage/Debris
Tornados High velocity rotating - Vdhole trees and
winds, narrow path up to vegetation
1/2 mile wide, from 100 - Destroyed structures
yards long to several miles - Personal property
Floods Low velocity flows, sheet - Sediment deposition
flow, inundation - Damaged structures
- Personal property
- Removal of sand and sand
bags used in flood fighting
Wildfires Extensive bum areas - Damaged or unstable
structures
- Personal property
- Cars and trailers
-Metal objects
-Ash
- Charred wood waste
Weapons of Mass Rapidly spreading fire, - Damaged or unstable
Destruction high heat, chemical structures
exposure, shrapnel, shock -Personal property
and blast effects - Damaged utilities
- Hanging debris
Debris Removal. The principal contractor task in the recovery from a disaster event is the
debris removal from public rights-of-way. The type and magnitude of event and the make-
up of the resulting debris stream will dictate the number and composition of the recovery
resources deployed for the cleanup. AshBritt will begin mobilizing equipment to the City
as soon as a disaster event is deemed imminent. AshBritt maintains a fleet of self-loading
grapple trucks designed specifically for debris collection that will be mobilized along with
equipment from a select group of subcontractors from our extensive database.
Arriving equipment will be directed to a central rally point for inspection, measurement,
and certification prior to assignment and deployment. Photographs and detailed
information regarding each vehicle are recorded in the Truck Measurement Log. The City
14 April 2006 City of Pompano Beach,FL
RLI H-37.06
ASHBRITT,INC.
Representative (CR) will supervise the process and approve each entry. The actual
information recorded on the Log includes:
• Assigned equipment number
• License plate number of the haul vehicle.
• Operating company (either AshBritt or a subcontractor).
• Driver's name
• Measurements in feet of the height, width, and length of the truck or trailer bed
• Sketch of the vehicle indicating exactly where the measurements were taken
• Volume capacity in cubic yards as calculated for the truck or trailer bed
• Initials of the CR and AshBritt representative
A vinyl sticker bearing the AshBritt logo is adhered to the side of the truck or trailer. The
sticker will indicate in 8" numbers the assigned equipment number and the calculated
volume capacity of the truck/trailer bed. Truck stickers are designed to prevent alteration
after application.
t �
AshBritt Grapple Truck Collecting Debris
F* t�
AshBritt Grapple Trucks
14 April 2006 City of Pompano Beach,FL
RLI H-37-06
ASHBRITT, INC.
3- Debris Removal from Private Property
Private property debris removal or right-of-entry (ROE) work is periodically authorized for
reimbursement by FEMA under certain conditions. Widespread hazards, posing an
immediate threat to public health and safety, are present on private property and the
remediation of those hazards is beyond the homeowner's reasonable ability to self perform.
Prior to performing any work on private property proper survey and documentation of the
hazard(s) are necessary to ensure eligibility under the FEMA Public Assistance (PA)
program. Public Assistance funds may also be used for the demolition of unsafe structures
that pose an immediate threat to life, property, or public health and safety. (Section 403,
Essential Assistance, of the Stafford Act) AshBritt is experienced in residential and
commercial demolition and has been a member of the National Association of Demolition
Contractors since 1996.
The technical team provided by AshBritt can assist the City with the request for ROE,
interpretation of the ROE eligibility criteria, ROE rules for the current disaster, and the
documentation necessary to authorize work on private property.
The crew composition for ROE work is different than the crew composition for right-of-
way debris collection. Private property hazard mitigation generally requires a combination
of specialized personnel (chainsaw operators, climbers) and aerial reach equipment (bucket
trucks,cranes)to safely remove the hazard(s).
4. Temporary Debris Staging and Reduction (TDSRS)
All activities associated with massive debris clearance, removal, and ultimate disposal
operations depend upon the availability of suitable temporary debris storage and reduction
sites (TDSRS). Identifying these potential sites before a natural disaster will expedite
debris removal and subsequent volume reduction and disposal actions. Considerations for
evaluating potential TDSRS can be found in the FEMA Debris Management Guide. An
experienced AshBritt representative is available to assist our clients in the identification
and selection of potential 'fDSRS.
The US Army Corps of Engineers recommends sites of 100 acres for use as TDSRS.
However, in many communities undeveloped or semi-developed property of that size is not
available and smaller sites must be utilized. Smaller sites may lack sufficient storage area
for processed debris, recyclable materials, and landfill waste. In areas where prototypical
sites are unavailable the use of multiple TDSRS, twenty-four hour operation, and
immediate removal of separated and processed debris can help alleviate the constraints of
smaller temporary disposal sites.
As an example, after Hurricane Georges struck the Florida Keys in 1998 there were no
large parcels of public land or undeveloped property available for TDSR Sites. AshBritt
developed and operated five sites, each less than 7 acres, in environmentally sensitive areas
with no negative environmental impact. The cumulative total of debris processed at the
sites exceeded 1,250,000 cubic yards.
14 April 2006 City of Pompano Beach,FL
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For communities with undeveloped land of suitable acreage AshBritt can develop large
TDSRS capable of processing massive amcunts of storm generated debris.
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A 100-Acre Temporary Disposal Site Developed by Ashbritt after Hurricane Isabel in
Virginia. The Site Serviced Three Separate Clients and Segregated the Debris from
each Municipality
Baseline Data. Prior to site preparation and activation, steps should be taken to record
baseline data to document the site's pre-use condition. AshBritt recommends the following
actions as to support this process.
• Take ground or aerial video/photographs of the entire site
• Note important features, such as structures, fences, culverts and landscaping
• Take and analyze random soil samples
• Take and analyze ground water samples
The topography and soil/substrate conditions of the site should be evaluated to determine
the best layout for debris management and processing activities. AshBritt will attempt to
't to extent practicable in order to min
imize site closure and
limit the modification of the site I
restoration activities/cost.
Site Plan. The site plan and operating procedures for the TDSRS will be submitted to the
City for approval and will include the following:
14 April 2006 City of Pompano Beach,FL
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• Ingress/egress identified with caution signage on approach roads
• Establishment of a interior road system utilizing any existing roads to the fullest
extent
• Traffic flow throughout the site with appropriate traffic control and safety signage
• Inspection tower, with roof, sufficient for a minimum of three inspectors
• Separate bermed containment areas lined with an impermeable material for the
storage of HHW, ash, and fuel
• First aid station
• Debris collection area for receiving debris from haul trucks
• "Clean' debris area for separated woody debris and burnable C&D awaiting
reduction
• Temporary storage areas for metals,white goods
• Temporary storage area for non-burnable debris awaiting transfer to final disposal
• Debris reduction area with appropriate set backs for the type of reduction (burning
or grinding)employed
• TDSRS activation date/time and daily hours of operation
• TDSRS management team with 24 hour contact numbers
Debris Reduction. AshBritt can provide several debris reduction alternatives for
determination by the City. Consideration of logistical and environmental concerns, as well
as the disposal or beneficial use of the processing residual (ash, mulch) should be weighed
in the decision process.The preferred types of reduction available are illustrated below.
i
AshBritt Air Curtain Trench Burning Operation in Louisiana
after Hurricane Lili in 2002
Air curtain incineration uses a pit constructed by digging below grade or building above
grade (if a high water table exists) and a powerful blower unit. The blower will propel air
at a velocity exceeding 120 mph and will deliver 20,000 cubic feet per minute to the fire to
create a "curtain effect'. The air traps smoke and small particles and recirculates them to
enhance combustion, which can exceed 2,500 degrees. A single pit is capable of processing
over 200 cubic yards of debris per hour at a 20 to 1 reduction. Several pits may be
14 Apiil 2006 City of Pompano Beach,FL
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ASHBRITT, INC.
constructed at one reduction site to exoonentially increase the aggregate reduction
capacity. The resulting ash residue may be used as a soil additive by the local agricultural
community or disposed in a landfill licensed by the State to accept ash.
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AshBritt Grinding Operation in Hampton, Virginia after Hurricane Isabel in
1003. AshBritt Processed 2 million Cubic Yards of Storm Generated Debris
Reduction by grinding involves the use of industrial tub or horizontal feed grinders
powered by up to1000 hp diesel engines. An individual grinder will process up to 400
cubic yards of clean woody debris per hour, reducing the volume by approximately 4 to 1.
The residual mulch product may have some beneficial use as an agriculture additive,
ground cover, or as fuel for industrial heating and/or cogeneration plants.
Maintenance- Routine maintenance of the TDSRS is necessary throughout the tenure of
the site to ensure safety and minimize environmental impact. Normal maintenance
activities to the site will include:
• Adding rock to roads for stabilization
• Modifying road system as needed
• Installing silt fence or berm systems to divert rainwater and protect areas from run
off and loss of topsoil
• Relocation of traffic personnel and caution signage
• Periodic replacement of liners under stationary equipment
• Periodic updates of video/photographs of TDSRS features to track evolution
• Documentation of any accidents, spills, or environmental mishaps occurring at the
site
14 April 2006 City of Pompmo Beach,FL
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Site Closeout and Restoration. Each TDSRS will eventually be cleared of all debris and
restored to its pre-disaster condition and use. The key to timely closeout of the sites is the
efficient advance scheduling of closeout activities. Soil and ground water will need to be
tested and compared with the pre-disaster baseline test results to ensure that no long-term
environmental contamination is present at the site. The basic closeout steps are:
• Remove all debris, stored material, and unnecessary equipment from the site
• Conduct an environmental audit or assessment
• Develop a restoration plan
• Submit the plan for review and approval by the City
• Execute the approved plan
• Obtain acceptance from the City and execute the site closure documents
S. Household Hazardous Waste
Minor amounts of Household Hazardous Waste (HHW) are present in all normal
residential waste streams.However, after a disaster event, the destruction of residential
garages and sheds will produce quantities of HHW that must be separated from storm-
generated debris. AshBritt crews have been trained to identify HHW during ROW and
ROE collection as well as TDSRS debris separation activities. All collected HHW will be
segregated at the TDSRS, separated by type, and stored in a containment area prior to
proper disposal.
Common HHW Products that must be Separated fram:lhe Debris Stream
14 April 2006 City of Pompano Beach,FL
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6. Hazardous Material Containment & Abatement
Normal containment of hazardous material can be compromised as a result of a disaster
event. The AshBritt Specialty Environmental Services division can provide temporary
containment of any storm-generated hazardous waste identified by the City. AshBritt
maintains a teaming agreement with Onyx Special Services for a range of environmental
services that includes the abatement of hazardous waste material. John Noble, AshBritt
Division Vice President for the Specialty Environmental Division, is an Environmental
Engineer with a Masters Degree in Solid and Hazardous Waste Management and
personally supervises all remediation activities conducted by AshBritt or our teaming
partners.
7. Debris Disposal
All debris collected by Ashbritt duringdisaster recovery activities for the City will be
rY ty
disposed of in accordance with all applicable State, Federal and local laws, standards, and
regulations. A description of the most common types of debris normally generated in
recovery operations and the anticipated disposal method are detailed as follows.
• Mulch from woody debris reduced by grinding — Potential beneficial uses include
utilization as a fuel for industrial heating or cogeneration plants, land cover, and
agriculture additive. If no beneficial use is available mulch will be disposed of in a
licensed landfill.
• Ash from woody debris reduced by burning — Potential beneficial use as
agricultural soil additive. If no beneficial use is available ash will be disposed of in
a licensed landfill
• Construction and demolition material — This waste steam includes concrete,
asphalt, gypsum, wood waste, glass, bricks, clay roofing tile, and asphalt roofing
tile. Some of this material can be separated and recycled if recycling contractors are
readily available and market conditions are favorable. C&D that cannot be recycled
will be disposed of in a licensed landfill.
• Metals — Most ferrous and non-ferrous metals are suitable for recycling. Metal
maulers and shredders can be used to shred trailer frames, trailer parts, appliances
and other items. Metal that cannot be recycled will be disposed of in a licensed
landfill.
• White Goods — Household appliances can be recycled as part of a metal recycling
program and can be recycled for parts by used appliance dealers. Appliances that
cannot be recycled will be disposed of in a licensed landfill. Prior to disposal
certain appliances (freezers, refrigerators, coolers, AC units) will have CFC
refrigerants and motor oil removed by a licensed contractor.
• Soil — Collection of disaster generated debris; especially vegetation will include
various amounts of soil. Careful debris separation at the TDSRS possibly including
the use of screens can remove the soil, which will be stored onsite for backfilling
ruts and voids created by stump removal. Remaining soil will be used in the TDSR
site restoration.
14 April 2006 City of pompano Beach,FL
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• Household Hazardous Waste — HHW may consist of common household cleaning
supplies, pesticides, motor oil, lubricants, transmission and brake fluids, gasoline,
anti-freeze, paints, propane tanks, oxygen bottles, and batteries. HHW will be
separated from the general waste stream and stored in a tined containment area.
Technicians will segregate incompatible chemicals and properly store or pack the
waste for transportation to a facility specially permitted to accept hazardous waste.
• Hazardous Waste — Hazardous waste will be contained, collected, containerized,
manifested, and transported to a facility specially permitted to accept hazardous
waste.
8. Documentation
Documentation. The City may chose to utilize the AshBritt load ticket to record the debris
collected from the rights-of-way and transported to the designated disposal site. AshBritt's
load ticket was originally designed by the U.S. Army Corps of Engineers and captures 15
key data points described in the Debris Management Guide (FEMA). The five-part load
ticket allows all recovery participants to accurately maintain documentation of their
billable activities during the recovery project.
Each completed load ticket will be posted to a spreadsheet and/or database with a hard
copy and disk provided to the City. The following information from each ticket is detailed
on the report.
• Date
• Preprinted ticket number
• Hauler's name
• Truck number
• Truck capacity in cubic yards
• Load percentage full, as assigned by the City Representative in the tower
• Load amount in billable cubic yards
• Debris classification as burnable, non-burnable, mixed, other
• Point of origin for debris collected and time loaded
• Dumpsite location and time dumped
Ash '".:-. DEBRIS CLASSIFICATION
C._« ... LOAD TICKET
A. BURNABLE
TIOKLT NUMBER: I'B 97,1011 NON-0URNAN
MIXED
.ONTRACTOWNER: OTHER
HAULING COMPANY' LOCATION
LOAD ORIGiN(STREET MAME7:
DATE:
SECTO WARE A. OUMPBITE:
DEBRIS QUANTITY TIME iNSGECTOR
TRUCK NO CAPACITY LOADING
LOAOESTIMATE)h). TONS(SCALED). DUMPING
TRUCK DRIVER NAME: COMMENT$
WHI IE.OWNE PIS COPY YELLOW.ASMBRITT COPY PirvK.ASHBRITT COPY GCLD:OWNERS COPY GREEN.HAULERS COPY
l shBHU 5-part Sequentially Numbered Load Ticket
14 A
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A Project Deficiency Report is also provided weekly detailing any accidents, private or
public property damage, homeowner complaints as well as the actions taken by AshBritt to
resolve the deficiency. AshBritt is committed to an initial response to all deficiencies
within 24 hours. Final resolution of all property damages will include a written
unconditional release from the homeowner, indemnifying the City and AshBritt. AshBritt
will design custom reports to provide timely and comprehensive data as needed by the
City.
9. Work Areas
Collection Zones. Using a grid system that incorporates neighborhoods, major streets,
waterways, and other boundaries, AshBritt will prepare Collection Zone maps 'of the
affected area in the City. Crew assignments to specific zones for debris collection will be
made in coordination with the CR, prioritizing those areas most affected by the disaster.
In most disaster recovery operations three passes through each of the zones is sufficient to
remove all event-generated debris from the right-of-way. The use of Public Service
Announcements (PSA) to inform the public of all ongoing and planned debris clearance,
removal, and disposal activities is a critical tool in managing the recovery. Public notices
should emphasize the dates of each pass and actions that the public can perform to expedite
the cleanup process such as how to separate debris and where to place it for collection.
Ashbritt will assist in developing a Public Information program if requested. Close
inspection by the CR of each zone following the third original pass will certify the zone
clear of debris. Any deficiencies noted by the CR will be resolved immediately. The daily
reports to the City will indicate each zone's status including those that have been cleared.
10. Quality Assurance
Each of the Quality Control Coordinators deployed by AshBritt is accountable for the
debris collection activities in one or more Collection Zones. The QA Coordinator is
responsible for monitoring the safety and quality of the operations within his/her area of
control to include:
• Enforcing FEMA guidelines for determination of debris eligibility
• Safe operating procedures
• Compliance with specific project work rules
• Compliance with Federal, State, and local laws
• Immediate follow-up to homeowner complaints and concerns
• Immediate follow-up to City complaints and concerns
11. White Goods
14 April 2006 City of Pompano Beach, FL
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Household appliances can be recycled as part of a metal recycling program and can be
recycled for parts by a used appliance dealers. Appliances that cannot be recycled will be
disposed of in a licensed landfill. Prior to disposal certain appliances (refrigerators,
freezers, AC units, etc) will have CFC refrigerants and motor oil removed by a licensed
contractor.
12. Hazardous Stumps
All stumps uprooted on the public rights-of-way and identified as hazardous by the City
will be removed, loaded, and transported to the TDSRS. A City representative will inspect
the stump and measure the diameter above the root ball. The stump measurement, specific
point of origin, and notes by the CR indicating the reason the stump was considered a
hazard must be added to the load ticket for proper documentation. Voids created by stump
removal will be filled with suitable fill material.
Hazardous stumps located on private property can be removed by AshBritt under the
private property right-of-entry program if directed by the City to do so.
13. Dead Animal Collection
After a significant storm event AshBritt may be tasked to collect animal carcasses from
public property and rights of way. AshBritt will provide a special crew dispatched to the
specific locations where remains have been identified to collect and dispose of the carcass
as directed by the City.
14. Fill Dirt
Ruts and depressions inadvertently caused by contractor equipment and voids created by
stump removals will be filled with suitable material and reasonably compacted to grade.
These repairs will be made on a timely basis and completed to the satisfaction of the CR.
15. Boat Recovery, Containment, & Disposal Program
As titled, registered and/or tagged personal property,boats or trailers that were destroyed,
damaged, displaced, or abandoned require special handling and accountability. AshBritt
has designed a program that identifies and addresses the needs of the boat stakeholders:
owners, insurance companies, lenders, State agencies, and US Coast Guard. The key action
steps of the program are:
• Removal and transport
• Containment and security
• Claiming and release
• Salvage
14 April 2006 City of Pompano Beach,FL
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• Reduction and disposal
Each of these plan elements are addressed in detail as to the actions and responsibilities of
AshBritt and the City.
16. Emergency Life Support Services
AshBritt is also capable of providing a full range of post-event emergency services that
may be critical for public health and welfare until normal services are restored. These
services are not intended to duplicate services available through the State and Federal
programs but can be used in emergencies when government service may be temporarily
unavailable and/or untimely for the intended emergency need. Ashbritt additional services
may include:
• Emergency Water— Supplies of water in gallon, 2-liter bottle, or bulk tanker can be
delivered to a central distribution point.
• Emergency Ice — Supplies of bagged ice in 50 or 1001b bags can be delivered to a
central distribution point.
• Mobile Kitchen and Shower units — Mobile kitchen and shower units for
disaster
support workers can be delivered, set up, and powered by generators within 48
hours.
• Emergency Power Generation — Temporary power generation for critical facilities
can be delivered, set up, and maintained as long as the normal power supply is
disrupted.
17. Additional Recovery Services
As the types of potential threats to our client communities continue to increase AshBritt
will continue to add response capability through internal diversity, acquisitions, and
teaming agreements with recovery specialists who are experts in their field. AshBritt's
additional recovery capability is detailed below:
• Sand screening and Relocation — Sand that is carried inland by the storm surge is
collected, relocated to the beach areas, screened to remove contaminants, and
spread as appropriate to pre-storm elevation.
• Pumping and Water Relocation — Flood control and removal of standing water
collection zones and low areas.
• Sewer and Catch Basin Clearing — Removal of storm generated sediment and
debris from the storm water sewer system. This will aid in the prevention of
secondary flooding. Clearing is normally accomplished using industrial vacuum
trucks.
• Marine Recovery — To include underwater search and rescue, vessel recovery,
underwater welding and salvage, debris removal from canals and waterways,
deployment of divers, deployment of remote operated vessel (ROV), deployment of
barge and landing craft as work platforms for equipment and supply transport.
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• Dredging — Mechanical and hydraulic dredging of canals, marinas and navigable
waterways. AshBritt is a member of the Dredging Contractors of America.
• Mass Decontamination—Including decontamination of buildings and facilities after
the detection of biological or chemical agents.
• ,VoIdAbatement— Identification and remediation of mold in buildings and facilities
• Hazardous Waste Remediaiion — Containment, identification, remediation and
disposal of hazardous waste.
17. Training
Between the months of January and June the AshBritt staff conducts on site classroom
training for key personnel as selected by our Clients. Sessions are generally 6 to 8 hours in
length with appropriate time for questions and answers. The key points from the
curriculum utilized for last years training are as follows:
• Review of potential disaster threats
• Congressional actions in review and pertinent pending legislation
• Current debris management environment
• The current public assistance program
• Relationships of/for local Government
• Disaster recovery team (local Government, Federal Government, technical
assistance contractor, debris contractor)
• Roles and responsibilities of the Municipalities key staff members
• Local Government preparedness
• Required and recommended elected body resolutions
• Categories of Public Assistance
• Local Government actions—Mgt, Administration, Finance
• Recovery Meetings—Applicants briefing, kick-off meeting
• Benefits of action vs. reaction
18. Community Relations
AshBritt will assist the City with the public relation challenges that occur after a disaster
event. AshBritt views their role as a partner with the City in the recovery effort and can
play a significant role with regard to public announcements, public appearances,
commission meetings, and briefings.
14 April 2006 City of Pompano Beach,FL
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Program Management
The ultimate success of any disaster recovery project is directly related to the quality of the
guidance provided by the technical assistance team to the City's decision makers and the
resulting reimbursements received through Federal and State grant programs. All disasters
are unique and the response and methodology of the Federal government may differ as
well, however, the goal of obtaining 100% of eligible reimbursements remains constant.
The technical assistance team provided to the City by AshBritt will assist in resolving the
often-conflicting information supplied from government sources.
1. Technical Assistance
Compliance with Federal and State guidelines is critical to the success of disaster recovery
operations conducted under the Public Assistance Program. The reference materials that
determine the guidelines include: Debris Management Guide (FEMM), Policy Digest
(FEMA), Public Assistance Guide (FEMA), Applicant Handbook (FEMA), Stafford
Disaster Relief and Emergency Assistance Act (US Congress), and 44 CFR (Office of
Federal Register). Non-compliance with the published guidelines by a contractor or sub-
contractor can jeopardize the City's reimbursement and, in extreme cases, result in an
investigation by the Inspector Generals Office. In our history, AshBritt has never been
investigated for violation of Federal guidelines, and none of our clients have ever had
eligible reimbursements withheld due to non-compliance of FEMA regulations by AshBritt
crews.
As a value added service the AshBritt Technical Assistance Team will provide experienced
Compliance and Documentation Specialists to support and guide the City in dealing with
the State and Federal agencies that are responsible for providing project funding to disaster
impacted communities. A senior AshBritt team member will supervise the specialists
deployed to assist the City. This support will begin on site immediately following a
disaster event and continue until the City team tasked with the claim documentation is
trained and the City project worksheets have been submitted.
The following 12 activities form the core responsibilities of the technical assistance team
and are intended to assist the City in receiving the maximum eligible reimbursement from
external sources.
1.) Provide Recovery Overview to Local Elected Officials:
This overview briefing allows the City officials to understand the components
of the State and Federal disaster reimbursement programs. This greater
understanding may help to streamline decision-making and prioritize key
assignments for City Government.
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2.) Draft and Recommend Specific Local Government Resolutions for Recovery
Funding Purposes:
There are eight elected body resolutions that may be applicable as enabling
legislation for authorization, organization, and execution of specific recovery
activities.
3.) Brief Local Government Managers on the Recovery Process, Critical
Meetings, Required Procedures and the Current Disaster Recovery
Environment:
It is critical that all local government managers and key staff have a full
understanding of the City's rights and responsibilities as determined by the
State and Federal t programs and supporting legislation. Developing a plan
�
of action that accomplishes the following:
a. Establishes the City priorities for recovery
b. Defines a system to achieve the established priorities
C. Designates the authority to manage the system
Such a plan, properly implemented, will help avoid lost opportunities and/or
delays in receiving reimbursement payments from State and Federal programs.
4.) Provide Recommendation for Organizing a City Disaster Recovery Program:
The AshBritt team will make recommendations to assist the City in the
formation of a Disaster Recovery Team drawn from existing City personnel. It
is imperative that all managers and supervisors understand that the disaster
recovery effort will be in addition to the normal duties and responsibilities of
their office and staff members. Depending on the severity and magnitude of the
event, some managers and/or key staff will need to be reassigned or their
current workload reassigned to accommodate their recovery accountabilities.
S.) Prepare the Local Disaster Recovery Team for %y Recovery Meeting:
AshBritt will brief the Recovery Team on the purpose of the two key meetings,
the Applicants Briefing and the Kick-off Meeting, generally scheduled by
FEMA and the State early in the recovery process. Each meeting is unique and
requires some prerequisite preparation by local government.
6.) Assist the City with Preliminary Documentation for the Project Worksheets:
Proper documentation of expenses, purchases, force account labor, use of City
equipment, volunteer labor and volunteer equipment is the critical element in
ensuring full reimbursement. Dollars can be lost if the understanding of
eligibility and the supporting documentation are inadequate. Typically, the
greatest dollar value to the City will be in Category A, Debris Removal, and
Category B, Emergency Protective Measures.
7.) Review for Accuracy, Completeness, and Value all Project Worksheets
Documentation Sent to or Returned from the State and/or Federal Agency(s):
The FEMA team assigned to the City is responsible for the writing of large
project worksheets. The merit of the worksheets will reflect the quantity and
quality of information and documentation presented to the team for inclusion.
Some worksheets are based on projections or estimates of work that has yet to
be completed. Good estimates based on best available data will result in
14 April 2006 City of Pompano Beach,FL
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worksheets that reflect full and complete eligibility. The AshBritt Technical
Assistance team has the experience to support and assist the City with data
preparation and accurate estimates for presentation to FEMA.
8.) Assist and Support the Local Recovery Team Throughout the Recovery
Process:
The AshBritt Technical Assistance Team will remain on site as long as their
service is of a real benefit to the City. Generally the team will be deployed until
the project worksheets have been completed and the City Recovery Team is
fully trained. However, special situations may require a longer deployment. In
either case it is AshBritt's commitment to provide the guidance required for the
City to commence, conduct, and achieve a successful recovery effort.
9.) Provide Guidance of Alternate Grants and/or Mitigation Opportunities
Resulting from the Disaster Event.
Each disaster event provides new and unique opportunities for mitigation
actions. There may be leveraging opportunities for recovery grants beyond the
typical funding provided by project worksheets. The AshBritt technical team
will research and advise the City office of grants management about disaster
related special grants from departments such as MRCS, FHA or HUD.
10.) Conduct an Exit Interview with City Managers and/or Recovery Team
Members:
The AshBritt Technical Assistance Team will request an interview with each
City Department Manager involved with the disaster recovery at or near the
conclusion of the on-site technical support mission. These sessions will
evaluate the AshBritt efforts while providing a need based estimate for possible
additional technical support.
11.) Disaster Event After Action Report:
The Ashbritt Senior Team Manager will prepare an after action report for the
City Recovery Director and/or the City Manager. This report will detail the
efforts and results of the AshBritt technical team and contain recommendations
that can be used to amend and/or adjust the City of Pompano Beach Recovery
Plan.
11.) Additional Availability:
The AshBritt Senior Team Manager will remain available for additional
recovery assistance and guidance as may be requested by the City for as long as
the City of Pompano Beach remains a client of AshBritt.
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Mobilization Plan
Purpose. The purpose of the Mobilization Plan is to provide direction, guidance, and reference beyond the
routine actions and requirements of disaster response contract mobilization.
Guidance The guidance for this mobilization plan is consistent with the urgency necessary to respond to
an adverse emergency situation. It details the specific assignments for AshBritt management and
Droduction Dersonnel as it relates to the recovery effort.
Assumptions. It is assumed that all contracted work or special taskings will be issued by the City of
Pompano Beach. It is also assumed that the obligations of key state and/or federal agencies will be carried
out as per the City of Pompano Beach Disaster Recovery Plan and/or the Stafford Act. Further, it is
assumed that this mobilization plan does not include actions reserved for or conducted by any unit of
Range. The Mobilization Plan incorporates those projected activities from a period three days prior to
landfall until deployment and activation of debris collection crews in the City of Pompano Beach, FL.
Pre/Post Event
`Countdown Responsible
Activity or Plan Execution,.;, party
Days Hours
Initiate City contact at the Administration level. Discuss AshBritt General
-3 0 plan overview, identify and confine contact information for Manager (GM),
the City of Pompano Beach Recovery Management Team, Vice President
establish reporting and coordinatingschedule. Operations VPO
-3 0 Notify potential First Responders to begin preparation for VPO
activation.
3 0 Notify City of Pompano Beach subcontractors to begin VPO
preparation for activation
Initiate City contact at the Management level. Discuss plan
-2 0 details and confirm responsibilities. Confirm local "rally VPO
point" for inbound vehicles and equipment.
2 0 Organize AshBritt First Responder Teams. Instruct teams to VPO
prepare for immediate deployment.
Establish "hold points" 100 to 150 miles from the City o
2 0 Pompano Beach, and out of the storm path, where VPO
personnel and equipment can be staged. (Orlando, Punta
Gorda& West Palm Beach
Inventory and distribute as needed: sat phones,Nextels, cell
-2 0 phones, laptops, GPS units, cameras, safety supplies, Project Manager(PM)
badges, and other individual support equipment.
Pre/Post Event
Responsible
Countdown
Activity or Plan Execution Party
Days Hours
2 0 Inspect and prepare equipment for transport, order permits Equipment Manager
as necessary. (EM)
-1 0 Deploy First Responder personnel and equipment to the VPO
"hold point".
Arrange for local post-event crew lodging or activate
-1 0 temporary housing provider. Activate local service and Support Manager (SM)
supply accounts.
1 0 Place "on hold" orders for office trailers, generators, SM
scissor lifts, scaffolding, and other projected needs.
-0 18 Initiate 18 hour update for City , First Responders, Staff. PM
-0 12 Initiate 12 hour update for City , First Responders, Staff. PM
-0 6 Initiate update 6 hour for City , First Responders, Staff. PM
0 0 Maintain contact with the City . Receive available updates. VPO
Discuss preliminary damage reports.
+0 6 Deploy AshBritt Management Team to City of Pompano VPO
Beach
+0 6 Deploy personnel and equipment from "hold points" to pre- PM
determined "rally point' within the City
+0 12 Execute NTP work authorization: City of Pompano Beach/ VPO, City of Pompano
AshBritt Beach Administration
+0 12 Receive from City a list of immediate life support needs to City of Pompano Beach
be supplied. (ice, water, power generation, other) Representative (CR)
Begin equipment certification at the rally point to include:
+0 12 Load volume certification, safety inspection and PM,EM, CR
compliance, truck numbering, insurance certification, and
digital photos of all trucks and equipment.
Assist with preliminary damage assessment to determine
+0 12 VPO, PM, CR
quantity and composition of recovery resources needed.
+0 12 Deploy emergency clearance crews as directed by the City PM, CR
Staff.
Pre/Post Event
Responsible
Countdown
Activity or Plan Execution Party
Days Hours
Assess damage to Temporay Debris Storage and Reduction
+0 12 Site (TDSRS) sites. Confirm TDSRS site selection and PM, CR
post-storm viability.
+1 0 Approve site plans for development of TDSRS sites. PM, CR
Begin base line testing and development of TDSRS sites. Disposal Site Mgr
+1 0 Open for debris delivery as soon as possible, minimally 24 (DSM)
hours.
+1 0 Establish City collection zones for crew assignment. PM, CR
Collection crew meeting. Set debris collection parameters
for project, truck routes, TDSRS site status, reporting
+2 0 VPO, PM, CR
structure, quality control standards, safety concerns, chain
of command.
+2 0 Assign Collection crews to zones. Begin debris collection. PM, CR
+2 0 Deploy City debris monitors, and City tower monitors. CR
Deploy Quality Control Coordinators. Commence quality Quality Assurance
+2 0 assurance and compliance program to identify, track and
correct deficencies. Manager(QAM)
ASHBRITT, INC.
T -)ject Management Experience & Reporting
1. Recovery Project Standards
The size of the Project Management Team deployed by AshBritt will vary according to the magnitude of the
disaster event. When the quantity and diversity of the debris stream increases, the appropriate recovery
response in both equipment and personnel shall increase proportionately. In a large recovery operation
AshBritt will deploy a sizeable, mostly specialized management team to handle the complexity of the
expanded recovery mission. For smaller events where the recovery response is generally limited to collection
of vegetative debris specialized management may not be necessary and a smaller management team may be
deployed.
The primary location of AshBritt, Inc.'s corporate headquarters is 480 South Andrews Avenue, Pompano
Beach, Florida 33069. AshBritt also maintains `satellite' offices located throughout the United States to
ensure a rapid response. Once activated, AshBritt will establish `local' office(s) to coordinate with the City
of Pompano Beach, federal and state representatives.
AshBritt assures The City of Pompano Beach that the Project Management Team deployed to any recovery
in the City will be sufficient to meet the following standards:
• Rapid Deployment
The quantity and quality of resources deployed and the speed of the deployment meet AshBritt's
commitment to the City for the recovery mission
• Regulatory Compliance
All activities related to every aspect of the recovery operation are conducted according to FEMA,
Federal, State, and local laws, regulations and guidelines. Any deviation to the guidelines whether
through negligence or intent will be addressed immediately and decisively.
• Timely and Accurate Reporting
The daily and weekly reporting provided satisfies the City's needs. The best available supporting
technology is utilized and the data supply, documentation, and invoicing are timely and accurate.
• Qualified Technical Assistance
The guidance supplied by the Technical Assistance team is thorough and precise, resulting in full
eligible claim reimbursement in the shortest possible time frame.
• Safety
Operational safety and accident prevention measures are in effect and reinforced daily by field
supervision and during weekly crew meetings.
• Deficiency Response
Project deficiencies are posted, tracked, and reported timely to the City. Reports fully describe the
deficiency, evidence of 24 hour management response, conflict resolution, and corrective action to
prevent future occurrences.
14 April 2006 City of Pompano Beach,Florida
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.A3tIBRITT, INC.
• Project Organization
The recovery proceeds according to a flexible plan of operations that can be adjusted to accommodate
a changing recovery environment and mission. Operations are efficient and meet with the City's
approval.
2. Communications
The extent of the damage to cellular towers by the disaster event will determine the type of communication
system used during the recovery operation. If all cellular traffic is initially lost, satellite phones will be used
by the AshBritt Project Management Team and will be supplied to key personnel within the City. As soon as
cellular and radio traffic is restored Nextel radios will be used as the primary communication system. Radios
will be supplied to the City, as needed, to ensure constant communication.
3. Management Experience
AshBritt's greatest asset is the quality of personnel we are able to deploy for a recovery mission. The
AshBritt Management Team is extremely knowledgeable and capable, having the experience of conducting
recovery operations from all type of disaster events throughout the nation. The table below details the
experience of the primary AshBritt Project Management Team:
Years of Years of Years of
Years of
KeyRelated Debris Debris
Position Site Mgt
Personnel Mgt ' Collection Reduction
Experience
Experience Experience Experience
Randal R. Vice President
Perkins and General 25 13 25 25
Manager
John W. Noble Vice President of 18 10 13 9
Operations
Terry M.Jackson Division VicePresident 25 10 10 9
Bill Johnson Director of Site 26 24 24 15
Management
Don Madio Vice President 10 9 9 9
Client Relations
14 April 2006 City of Pompano Beach, Florida
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AJFIBRITT, WC.
The following summaries detail the experience and expertise of the AshBritt Senior Management team.
Randal Perkins — President. Randal Perkins founded AshBritt as a Florida corporation in 1992. As the
General Manager of the AshBritt management team Randal sets the vision for the organization through
constant analysis of the technical, operational, and political environment related to the disaster industry.
Randal is highly qualified and experienced in all phases of disaster recovery operations including debris
removal, reduction, recycling, and disposal. He has been directly involved in all AshBritt disaster recovery
projects.
John Noble — Vice President & Director of Operations. John Noble is an environmental engineer with a
masters degree in "Solid and Hazardous Waste Management" from the University of Florida. A graduate of
the United States Military Academy at West Point, John joined the AshBritt team in 1994. Since that time
John has successfully directed the operations of nineteen individual disaster recovery projects plus provides
operational oversight for all AshBritt deployments.
Terry Jackson —Division lice President Terry Jackson joined the AshBritt team after a twenty year career
with PepsiCo. His experience in multi-market management, organization, and system analysis has been used
to develop client service, marketing, and administrative practices for AshBritt. Since joining the AshBritt
team in 1995 Terry has successfully managed seventeen disaster projects.
T n Madio — Vice President, Client Relations. Don Madio has been involved in the disaster recovery
L .istry since 1998 and currently is the AshBritt primary contact for client relations. Mr. Madio has worked
50+ Federally Declared disasters, assisting clients with the Public Assistance program and day-to-day field
operations. In his position Don provides timely response to numerous client requests including meetings,
training, contract modification, presentations, reporting, and technical assistance. Don is a graduate of the
University of Florida.
Bill Johnson —Director of Site Management Bill Johnson has been involved in the solid waste industry for
over thirty years. Beginning as an owner/operator of a Florida waste collection firm, he was subsequently
recruited by BFI to manage their operations in several communities in South Florida. His expertise in
equipment, route management, logistics, and site management has been integrated as standard operating
procedures for AshBritt disaster recovery operations.
Tom Credle—Director of Quality Assurance. Tom Credle began his disaster experience in 1970 when he
was the first Director of the Virginia Office of Emergency Services. He began his federal career in 1973 as
the Regional Director of the Federal Disaster Assistance Administration which later became a key part of
FEMA. During his federal service he was appointed the Federal Coordinating Officer on 70 major disasters
across the United States. He also participated in several disaster recovery efforts outside the United States.
Tom retired from federal service in 1996. He worked for the State of Florida as a Disaster Recovery Officer
for two years before entering the private sector as a disaster recovery consultant. He currently is an
exclusive consultant to AshBritt where he supports the AshBritt efforts in training and active recovery
operations. Tom Credle is a graduate of the College of William and Mary and has a post graduate degree
fi the University of Maryland.
14 April 2006 City of Pompano Beach,Florida
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AoeBRITT,INC.
..,v Knight — Senior Project Manager. Dow Knight is a graduate of the United States Merchant Marine
Academy in Kings Point, New York. As a Lt. Commander in the Naval Reserve assigned to the Military
Sealift Command, Dow has obtained vital experience in logistics and transportation of large scale operations.
This expertise is utilized by AshBritt to manage timely resource allocations to multiple disaster projects and
to manage the complexities of large scale multi-faceted recovery projects. Dow also provides operational
oversight for all marine services projects.
Ralph Dahlgren — Senior Project Manager. Ralph Dahlgren has had over 20 years of customer service,
property management, logistics and transportation experience. As the Outport Operations Manager for Royal
Caribbean Cruise lines Ralph was responsible for transportation and logistics operations in ports and airports
world-wide. As the General Manager of the Disney Resort property in Hilton Head Island, he directed all
operations for a 15 acre resort property. Ralph is now fully integrated into the disaster industry and utilizes
his organizational talent to benefit AshBritt Clients. Ralph Dahlgren is a graduate of the Florida International
University and has a MBA from the University of Florida.
Randi E. Milner — Senior Marketing Coordinator. Randi Milner is a B.A. graduate of Marketing from
Florida Atlantic University with a minor in business. Ms. Milner joined AshBritt's Marketing Department in
2005 and has prepared proposals, market analysis and project quality control via client relations. Randi's
primary responsibility is marketing, but she also provides technical assistance & client quality control for
AshBritt's clients.
Managerial Capabilities
The 2004 &2005 Hurricane season, while extraordinary as to the volume and magnitude of the storm events,
was also a crucial assessment of the preparedness and flexibility for the disaster response contractors
involved in the recovery. Most of the contractors in the industry achieved a level of financial success;
however their operational success as measured by client satisfaction is more difficult to measure.
The maximum contingency planning conducted by AshBritt prior to the 2004 season was for the
simultaneous execution of twelve separate contracts. During September of 2004, however, AshBritt was
providing services for twenty-three separate contracts.Not only was the aggregate number of contracts
potentially problematic, the Florida landfall points were primary AshBritt contracts.
Hurricane Charley-landfall in Charlotte County (AshBritt contract)
Hurricane Frances—landfall in St. Lucie County, Port St. Lucie, Fort Pierce (AshBritt contracts)
Hurricane Jeanne - landfall in St. Lucie County, Port St. Lucie, Fort Pierce (AshBritt contracts)
Hurricane Ivan— landfall in Escambia County (AshBritt contract)
Hurricanes Charley, Frances,and Jeanne all impacted the Orlando/Orange County(AshBritt contracts)
In the extensive after-action reviews conducted January 2005 AshBritt management and team members
identified the strengths and weaknesses of our operations and recommended improvements in our operating
pr �dures for the 2005 season. However, in retrospect we identified four significant strengths that enabled
14 April 2006 City of Pompano Beach,Florida
RLI H-37-06
i
A�.i�RITT, INC.
or rirm to meet our contractual obligations during 2004 & 2005, It was these qualities that made the
d truly satisfying a client.
completing a contract an y g
I_ ,rence between merely comp g. Y
Qr dynamic
namic,ality Personnel — The strength of our firm is our people. AshBritt employs a well educated
management staff. Although the backgrounds are diverse, each has significant experience in multi-unit
management and comes from a multi-task work environment. Each of our management staff has been
empowered to make decisions quickly and definitively to move the recovery operation forward.
Superior Resources —AshBritt maintains a deep database of subcontractor resources experienced in the
recovery effort. Our reliance on mechanical equipment and legitimate companies rather that hand-loaded
trailers resulted in fewer performance issues,higher productivity, and greater client satisfaction.
Teamwork—Working together the AshBritt management team was able to successfully shift resources as
needed to address the needs of our clients. At times we managed the process as a triage ensuring that the
client with the most significant need had access to the necessary resources.
Technology—AshBritt management maintained contact with handheld PDAs, satellite phones, radios, and
truck mounted laptops. Our clients and the monitoring companies representing their interests were able to
view real time data from our web based data management system, DIMS. AshBritt will continue to utilize
the newest technologies that have an application to our industry.
14 April 2006 City of Pompano Beach,Florida _
RLI H-37-06
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ASHBRITT,INC.
DEBRIS REMOVAL OPERATIONS PLAN
All debris collected by Ashbritt during disaster recovery activities for the City of Pompano
Beach will be disposed of in accordance with all applicable State, Federal and local laws,
standards, and regulations. A description of the most common types of debris normally
generated in recovery operations and the anticipated disposal method are detailed as
follows.
• Mulch from woody debris reduced by grinding — Potential beneficial uses include
utilization as a fuel for industrial heating or cogeneration plants, land cover, and
agriculture additive. If no beneficial use is available mulch will be disposed of in a
licensed landfill.
• Ash from woody debris reduced by burning — Potential beneficial use as
agricultural soil additive. If no beneficial use is available ash will be disposed of in
a licensed landfill.
• Construction and demolition material — This waste steam includes concrete,
asphalt, gypsum, wood waste, glass, bricks, clay roofing tile, and asphalt roofing
tile. Some of this material can be separated and recycled if recycling contractors are
readily available and market conditions are favorable. C&D that cannot be recycled
will be disposed of in a licensed landfill.
• Metals — Most ferrous and non-ferrous metals are suitable for recycling. Metal
maulers and shredders can be used to shred trailer frames, trailer parts, appliances
and other items. Metal that cannot be recycled will be disposed of in a licensed
landfill.
• White Goods— Household appliances can be recycled as part of a metal recycling
program and can be recycled for parts by used appliance dealers. Appliances that
cannot be recycled will be disposed of in a licensed landfill. Prior to disposal
certain appliances (freezers, refrigerators, coolers, AC units) will have CFC
refrigerants and motor oil removed by a licensed contractor.
• Soil — Collection of disaster generated debris; especially vegetation will include
various amounts of soil. Careful debris separation at the TDSRS possibly including
the use of screens can remove the soil, which will be stored onsite for backfilling
ruts and voids Treated by stump removal. Remaining soil will be used in the TDSR
site restoration.
• Household Hazardous Waste —HHW may consist of common household cleaning
supplies, pesticides, motor oil, lubricants, transmission and brake fluids,gasoline,
anti-freeze, paints, propane tanks, oxygen bottles, and batteries. HHW will be
separated from the general waste stream and stored in a lined containment area.
Technicians will segregate incompatible chemicals and properly store or pack the
waste for transportation to a facility specially permitted to accept hazardous waste.
• Hazardous Waste — Hazardous waste will be contained, collected, containerized,
manifested, and transported to a facility specially permitted to accept hazardous
waste.
14 April 2006 City of Pompano Beach, Florida
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ASHBRITT,INC.
Documentation
Documentation. The City may chose to utilize the AshBritt load ticket to record the debris
collected from the rights-of-way and transported to the designated disposal site. AshBritt's
load ticket was originally designed by the L.S. Army Corps of Engineers and captures 15
key data points described in the Debris Management Guide (FEMA). The five-part load
ticket allows all recovery participants to accurately maintain documentation of their
billable activities during the recovery project.
Each completed load ticket will be posted to a spreadsheet and/or database with a hard
copy and disk provided to the City. The following information from each ticket is detailed
on the report.
Date
Preprinted ticket number
Hauler's name
• Truck number
Truck capacity in cubic yards
• Load percentage full, as assigned by the City Representative in the tower
Load amount in billable cubic yards
Debris classification as burnable, non-burnable, mixed, other
• Point of origin for debris collected and time loaded
Dumpsite location and time dumped
Ash"
DEBRIS CLASSIFICATION
LOAD TICKET+
s, FnHnmmmul BURNABLE
NONBURNABLE
ICKETNUMBER: N9 97401 MI%ED
'• OTHER
CONTRACT OWNER' LOCATION
HAULING COMPANY: LOAD ORIGIN(STREET NAME)'.
DATE SECTIOH/AREA DUMPSITE:
DEBRIS QUANTITY TIME INSPECTOR
TRUCK NO.. CAPACITY'. LOADING
LOAD ESTIMATE(%1: TONS(SCALED): DUMPING
COMMENTS:
TRUCK DRIVER NAME:
WHITE:OWNERS COPY YELLOW'ASHBPITT COPY PINK:ASHBRITTCOPY. GOLD'OWNERS COPV GREEN:HAULERS'COPY
AshBritt 5-part Sequentially Numbered Load Ticket
A Project Deficiency Report is also provided weekly detailing any accidents, private or
public property damage, homeowner complaints as well as the actions taken by AshBritt to
resolve the deficiency. AshBritt is committed to an initial response to all deficiencies
within 24 hours. Final resolution of all property damages will include a written
unconditional release from the homeowner, indemnifying the City and AshBritt. AshBritt
will design custom reports to provide timely and comprehensive data as needed by the
City.
14 April 20D6 city of Pompano Beach,Florida
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ASHBRITT,INC.
White Goods
Household appliances can be recycled as part of a metal recycling program and can be
recycled for parts by a used appliance dealers. Appliances that cannot be recycled will be
disposed of in a licensed landfill. Prior to disposal certain appliances (refrigerators,
freezers, AC units, etc) will have CFC refrigerants and motor oil removed by a licensed
contractor.
Hazardous Stumps
All stumps uprooted on the public rights-of-way and identified as hazardous by the City
will be removed, loaded, and transported to the TDSRS. A City representative will inspect
measure the diameter above the root ball. The stump measurement, specific
the slum and .
P considered a
point of origin, and notes by the CR indicating the reason the stump was
hazard must be added to the load ticket for proper documentation. Voids Treated by stump
removal will be filled with suitable fill material.
Hazardous stumps located on private property can be removed by AshBritt under the
private property right-of-entry program if directed by the City to do so.
Dead Animal Collection
After a significant storm event AshBritt may be tasked to collect animal carcasses from
public property and rights of way. AshBritt will provide a special crew dispatched to the
specific locations where remains have been identified to collect and dispose of the carcass
as directed by the City.
Fill Dirt
Ruts and depressions inadvertently caused by contractor equipment and voids treated by
stump removals will be filled with suitable material and reasonably compacted to grade.
These repairs will be made on a timely basis and completed to the satisfaction of the CR.
Boat Recovery, Containment, & Disposal Program
As titled, registered and/or tagged personal property, boats or trailers that were destroyed,
damaged, displaced, or abandoned require special handling and accountability. AshBritt
has designed a program that identifies and addresses the needs of the boat stakeholders:
owners, insurance companies, lenders, State agencies, and US Coast Guard. The key action
steps of the program are:
• Removal and transport
• Containment and security
• Claiming and release
14 April City of Pompano Beach,Florida
RLI H-37-06
f
ASHBRITT,INC.
Salvage
Reduction and disposal
Each of these Debris Disposal Plan elements are addressed in detail as to the actions and
responsibilities of AsliBritt and the City of Pompano Beach.
ENVIRONMENTAL PROTECTION PLAN
Quality Control Program
This Quality Assurance/Quality Control Program follows the guidelines set forth by the
United States Army Corps of Engineers (USACE) for construction quality management for
contractors. The Quality Control Manager, Terry Jackson, has been certified by the
USACE and officially trained in construction quality management.
1. The Quality Control Organization (QCO)
The organization will consist of one quality control manager (QCM) and a quality control
site supervisor(QCSS). Both the QCM and the QCSS shall at all times be familiar with the
contract they are administering. This includes familiarity with the plans and specifications
including all revisions, changes, and amendments. The QCM and the QCSS shall be
familiar with pertinent City, State and the Federal Emergency Management Agency,
(FEMA) laws, regulations, and administrative policies. The QCM will also act as the
Safety Manager of the contract. The QCSS shall report directly to the QCM and will act as
the assistant safety manager for the duration of the project. The QCSS will be familiar and
responsible for implementing the provisions of the contract documents, submittals, and
modifications. All AshBritt employees and subcontractors involved will be responsible to
the QCM.
2. Authority and Area of Responsibility
The AshBritt QCM will be responsible for the following tasks:
Preparing all submittals and paperwork before the work commences.
14 April 20D6 City of Pompano Beach,Florida
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ASHBRITT, INC.
• Briefing the QCSS on his daily duties and responsibilities.
Q 7
• Conduct periodic site inspections to ensure the QCSS is in compliance with his
responsibilities.
• Conduct periodic safety inspections in accordance with the Health and Safety Program
of AShBritt.
• Conduct preparatory meetings with the Contracting Officer's Representative (COR)
and the QCSS before each definable phase of work.
• Ensure the job is being conducted in accordance with all pertinent Federal, State, and
local regulations.
• Receive and log all calls for damaged property as a result of the debris collection
process (i.e. damaged mailboxes, destroyed plants, damaged fences, etc.) Log these
• complaints on the Deficiency Tracking Chart.
• Assign area supervisors to investigate quality control complaints and conduct periodic
spot checks to ensure complaints/deficiencies are completed.
The QCSS will be responsible for the following tasks:
• Maintain a daily diary of job progress and weather conditions on the inspection forms
as shown in the contract.
• Inspect material delivered to the site in order to assure compliance to specifications,
drawings, and approved submittals.
• Notify the City of materials and methods used by the contractor that do not meet
contract specifications. Materials or methods not meeting contract requirements shall
be documented and also submitted to the City.
• Perform routine observations to determine compliance with all contractual technical
requirements.
• Attend all site visits performed by City personnel.
• Where the contractor and/or the subcontractor is in non-compliance with safety
guidelines, the QCSS will stop all work and immediately correct the deficiency and
notify the City.
• Monitor the progress of the project to assure that the project does not exceed its
approved limit.
• Oversee all subcontractor quality control programs.
14 April 2006 City of Pompano Beach, Florida
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ASHBRITT,INC.
3. Quality Control Inspections
Following is the inspection schedule for the Quality Control Program:
Preparatory Phase
Preparatory meetings will be conducted before each definable phase of work. Definable
phase of work are shown as follows:
1. Route Inspection
2, Debris Collection Operations
3. Debris Hauling & Dumping
4. Debris Reduction
5. Cleanup
Preparatory meetings will specifically detail what is expected in each phase of the
operation. Some key points that will be addressed are as follows:
1. Route Inspection
• Method of estimating debris volumes
• Route planning and timing
• Traffic problems and issues
• Customer briefings and procedures for stacking debris
• Safety concerns
2. Collection Operations
• Loading methods
• Loading volumes
• Vehicle inspections and safety checks
• Dispatch methods for highest volume areas
• Debris inspection and sorting
• Customer relations
• Safety concerns
3. Debris Reduction & Separation
14 April 2006 City of Pompano Beach,Florida
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ASHBRITT,INC.
• Traffic control operations
• Dump site routing
• Equipment inspections and safety checks
• Load inspections
• Safety concerns
4. Debris Disposal
• Source disposal options
• Define debris disposal criteria
• Route planning
• Safety concerns
5. Cleanup
• Removal of debris to 3 inch (minus)
• Grading of areas
• Collection of traffic control devices
• Removal of towers and trailers
• Disconnect of any temporary utilities
The COR, QCM, and the QCSS will meet to ensure that all documentation is complete and
all materials/methods are in accordance with the specifications.
Initial Phase
Initial inspections will be conducted at the beginning of each definable feature of work.
This inspection is to ensure that AshBritt has the capability to perform the said phase of
work in accordance with the job specifications. During this phase the objectives and goals
set forth in the initial phase are executed. Before beginning a phase spot check of vehicle
safety inspection records are conducted. Routes are checked and timed. All items covered
above are reviewed to ensure that the plan set forth is executable.
14 April 2006 City of Pompano Beach,Florida
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ASHBRITT, INC.
Follow-up Phase
Follow-up inspections will be conducted daily by the QCSS when work is in progress.
This will ensure that the controls implemented in the above-described phases are effective.
When a discrepancy is noted during the initial phase it is logged on the Deficiency
Tracking Chart. This QCM or QCSS will then review this chart daily to ensure that
deficiencies have been corrected. When they are corrected he will note it on the chart.
Inspection reports will be filed with the COR as they occur.
Example 41: A hauling vehicle does not have its vehicle identification number and volume
clearly painted on the side of the truck. The driver will be notified by the QCSS and told to
correct the problem. The QCSS will note the deficiency on the Deficiency Tracking Chart.
The QCSS will then check the vehicle the next time it comes to the collection site and note
when the problem is corrected. Problems will be identified and corrected within a
reasonable amount of time.
Example 92:A debris collection subcontractor collects debris that was piled around a
citizen's mailbox and in the loading process destroys the mailbox. The headquarters
section receives a complaint via telephone stating their mailbox was destroyed. The person
receiving the call will log it on the Deficiency Tracking Chart in headquarters. The QCM
will review this chart weekly and assign a QCSS to inspect the proposed damages. Once
the damaged has been assessed the contractor will repair the damages or compensate the
homeowner.
14 April 2006 City of Pompano Beach,Florida
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ASHBRITT, INC.
4. Testing
b
Each definable phase of work will be tested to ensure compliance with the contract
specifications.
It is vital that testing occur to ensure compliance with contact specifications. Continuing
with the above example, the QCSS will test volumes of vehicles by physically measuring
the dump bed and calculating volumes. This will ensure that drivers have correctly
estimated their load capacity and are being compensated accordingly.
Testing will be done for each definable phase of work and this plan will clearly spell out
testing methods once approved by City inspectors. Testing goals and objectives will only
be defined for City inspectors and AshBritt QC personnel so as not to compromise the
integrity of the test.
5. Methods of Documentation
The QCM will ensure that daily documentation of the work being conducted will be
submitted to the City at the end of each week. These documents will contain, but are not
limited to, the following material:
-Work formed er location, descri tion, and by whom.
p P
- Test and control methods applied.
-Material received with statement.
14 April 2006 City of Pompano Beach, Florida
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ASHBRITT,INC.
Reporting
I. Debris Information Management System (DIMS)
When a disaster occurs, quality "real time" communication is often the key to success.
The AshBritt Debris Information System (DIMS) facilitates communication during and
after a disaster by allowing AshBritt to instantly share debris related information
electronically and securely across the Intemet with our clients.
DIMS is a web based relational database developed and designed to track the daily,
weekly, monthly evolution of a disaster recovery project. DIMS allows AshBritt
management and our clients, to take advantage of Internet technologies to streamline the
data extracted from the debris load ticket, truck certifications, and incident reports. DIMS
significantly increases communication between AshBritt and our clients by providing a
method for us to instantly share information related to the recovery effort.
Some of the benefits of DIMS include:
• User friendly system with export to MS Excel function
• Quick & easy access to load tickets from single or multiple zones, municipalities,
crews, or projects
• Identification and segregation of debris collected on the federal highway system
• Increased accuracy resulting in fewer project modifications and appeals
• Subcontractor incident tracking for property damages
• Selection of management summary reports with graph and bar chart options
DIMS is used by AshBritt field personnel as well as our clients. Each day, as load-tickets
are entered into the system from the field, the information is "published" to the Internet.
AshBritt clients are able to instantly monitor the progress of the entire debris operation
process from the comfort of their own offices. An illustration of how this works is as
follows:
14 April 2006 City of Pompano Beach.FL
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ASHBRITT, [NC.
Technology Business Model
✓ Load Ticket Entry ✓ pre-Event Planning &
✓ Subcontractors
✓ Truck Specs FiZl(�Edltlon, ✓ Mana cnmgrnt Reports Clint Edltlon s
✓ Measurements ✓ Load Ticket Auditors
✓ Contracts ✓ Measurement Auditing
✓ ROE ✓ View Only Access
p USED BY
✓ Stumps USED BY
✓ Data Input
fir tME ME
DnIRNET INTERNEI'
DIMS contains a series of detailed and management reports that are accessed by AshBritt
clients right from their own desktops. A subset of these reports is as follows:
ROW Hauling:
Executive Summary
,4 Debris Right of Way (ROW) Report
4 Debris Right of Way (ROW) Federal Highway Report
m4 White Goods Report
Site Management & Processing:
.L Debris Site Management Report
4 Debris Site Management FHWA Report
.l Debris Site Management Non-FHWA Report
Removal & Disposal:
.,& TDSRS to Disposal Site by Material Type
1 Mulch
-4 C&D
14 April 2006 City of Pompano Beach, FL
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ASHBRITT,INC.
DIMS contains numerous graphs and charts that assist our clients with communicating
with the public as well as communicating with the press and legislators. These graphs
provide an easy-to-understand. "snapshot' of the debris operation. An example is as
follows:
Debris Hauling-ROW FHWA l,y Cdic Yards Debris Hauling.Ro W NNsa-FHWAby Culic Yards
ip
t� 2M64
trttli 1 ', l
■OLIMUe ■V.a d D Ratiasnede D Otlw ■drnable ■Maed ❑Nor.tlrndsa M OWW
Debris Remwal-'IDSRS to Final Destiaatleaby Cubic Yards Stm�q Remeval/Prsaesslsg
■A 00
■CrtlO ■Mukft - a ■D ■Ur*now
14 April 2006 City of Pompano Beach,FL
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ATTACHMENT D
AWBRITT,INC.
Qty Picture Description Like
75+ Truck, Pickup, `/Z & '/4 Ton, with Operator. Ford F-150,
F-250
100+ Truck, Dump, 6-8 yd3 capacities, with Operator. Single axle Dump
100+ Truck, Dump, 16-20 yd3 capacities, with Operator. Tandem or Triple
axle Dump
100+ Tractor/Trailer, Dump, 35-80 yd3 capacities, with
Operator. Hydraulic dump trailer or "walking floor"
trailer.
20 Knuckleboom, 10 ton lifting capacity, with Operator. Barko 160A
Trailer mounted and towed by tractor.
100 Self loading and self dumping Grapple Truck with Prentice 120
7500 LB lift capacity Grapple
20 Loader, Front-end, 3-5 yd capacities, with Operator. CAT 960F
Loaders used for debris collection will be equipped
with a grapple bucket or a rake attachment.
12 f Attachment, Loader Rake, mounts in place of the
bucket on 4-wheel drive or crawler loaders. Loads
debris at truck height. Long curved teeth for
maximum load capacity. Bucket cylinder controls
positions for digging depth or transporting.
Loader, Mini, Width of vehicle not to exceed 2 Bobcat 553
20 meters, for use in restricted maneuver area. JCB 165
Chipper Truck,with Operator. 30-yd3 bodies.
30 „t
14 April 2006 City of Pompano Beach, FL
RLI H-37-06
ASHBRITT,OC.
Wood Chipper, with Operator. Reduces wood debris Morbark 18"
75 up to medium size material. Mobile unit towed by Rotary Disk
chipper truck.
Unlimited Chainsaw, Gas engine, not less than 20"bar, with
{ Operator.
Unlimited `" u Chainsaw, Gas engine, not less than 14" bar, with
_ Operator.
TDSRS Management and Support Equipment
12 " . Excavator, Hydraulic, 1-2 yd3 bucket, 128 Net Hp, CAT 320
with Operator. Fitted with a grapple and is used to CASE 9030B
separate debris, load tractor/trailers, and feed the
- large Tub Grinders. Lift capacity and reach increase
with size.
12 ( Excavator, Hydraulic, 2-3 yd3 bucket, 168 Net Hp, CAT 325
with Operator. Fitted with a grapple and is used to
separate debris, load tractor/trailers, and feed the
large Tub Grinders. Lift capacity and reach increase
with size.
12 �4 Excavator, Hydraulic, 3-5 yd3 bucket, 286 Net Hp, CAT 350
with Operator. Fitted with a grapple and is used to
separate debris, load tractor/trailers, and feed the
large Tub Grinders. Lift capacity and reach increase
with size.
8 Attachment, Grapple, hydraulically operated clam-
type bucket with 360-degree rotation, for use in
demolition. Attached to an excavator is used to
sue= "pick"through mixed debris in the separation
process.
20 4M(Z Loader, Front-end, 3-5 yd capacities, with Operator. CAT 960F
14 April 2006 City of Pompano Beach,FL
RLI H-37-06
ASHBRITL tNc-
20 Loader, Front-end, 3-5 yd3 capacity, with Operator CAT 970F
CASE 921 B
4 Loader, tracked, 2-3 yd3 blade capacity, with CAT 953
Operator
2 Loader, tracked, 3-5 yd3 blade capacity, with CAT 973
Operator
Grader, Motor, 12 foot blade, 130-140 net Hp CAT 12H
8 Champion
710 Series IV
Water Truck, 5000 Gallon. Used for dust control in
10 b.,. TSDRS, especially along ingress/egress.
Dozer, tracked, 2-3 yd Blade capacity,with Operator CAT D8H
r
A
8 '
Dozer, tracked, 22'6" Blade length, 405 Net Hp, with Caterpillar D9R
Operator
3
_ Vs
9 Rake, Clearing and Stacking, Dozer mounted; lighter-
weight construction. Curved teeth lift and stack trees
and debris while sifting out dirt.
1 3 Burner, Air Curtain, fully self-contained system that Air Burners, Inc.
includes a power plant, hydraulic drive system Model"S
blower fan and fuel tank. A diesel injection system
andlor a propane ignition system are light-up options.
4 Bumer, Air Curtain, mobile unit, 6 cylinders Diesel Air Burners, Inc.
engine, minimum 89 HP (66 kW), full enclosure; Mobile System
bum container 4" (102 nun) thick walls; refractory Model "T- 359"
panels filled with thermal ceramic material.
8 Grinder, Tub, with 700-1000 Hp engine, 12 ft Diamond Z —
T� -� diameter tub 1463
Morbark 1500
Morbark 1300
14 April 2006 City of Pompano Beach,FL
RLI H-3 1.06
Attachment E
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Debris Information Management tern Page 1 of 7
Attachment G
��'x�. .
J
7100rReReport Builde port Detail tj"A Matt Melillo
Debris ROW Detail Report Printed On: 7/18/2006
Project: Hurricane Dennis Muni.: ALL Destination: ALL Truck: ALL
Sub-Project: Escambia Recovery Section/Area: ALL Subcontractor: ALL Tickets As Of: 10/19/2005
Tic'a' Ticket Truck Load Cubic Payable Create
Date„ Destination # Suffix p Est. Yards Load Origin(Street) Section/Area Status Date
071l3/2005 Jones Park Site-TDSRS 174875 0003 tOD.00 43.0 SCENIC HILLS OR A 03 Invoiced 0711512005
07/1312005 Jones Park Site TDSRS 175541 0004 100.00 52.0 HAROLD AVE A 17 Paid 07/15/2005
10711312005 Jones Park Site-TDSRS 174849 0002 100.00 40.0 DAVID ST A 03 Invoiced 0 7115/2 00 5
07/13/2005 Janes Park Site TDSRS 174798 0013 100.00 51.0 CAMDEN RD A 09 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174799 0014 100.00 49.0 CAMDEN RD A09 Paid 07/15/2005
07/13/2005 Jones Park Site TDSRS 174900 0005 100.00 43.0 BARON MILLER RD A 03 Invoiced 07/15/2005
07/13/2005 Jones Park Site-TDSRS 175519 0011 100.00 50.0 AMHERSTDR A09 Paid 07/15/2005
0711312005 Jones Park Site-TDSRS 275047 0023 95.00 45S ROCKWOOD RD A 18 Paid 07/1512005
10711312005 Jones Park Site-TDSRS 175518 0012 100.00 60.0 AMHERSTDR A09 Paid 07115/2005
07/13/2005 Jones Park Site-TDSRS 174823 0007 100.00 52a OAK FOREST DR A 17 Paid 07I15/2005
07113/2005 Janes Park Site-TDSRS 174923 0018 95.00 45E ASHLAND AVE AID Paid 57/1512005
07)13/2005 IJones Park Site-TOSRS 175525 0011 85.00 42S SATSUMA AVE A 09 Paid 07/1512006
07113/2D05 Jones Park Site-TDSRS 175411 0020 95.00 51.3 BLITHEWOOD DR A 18 Paid 07115/2005
070312005 Jones Park Site-TDSRS 175664 0015 100.00 44a MOONLIGHT DR AID Paid 07/1512005
07/13/2005 Jones Park Site-TDSRS 175792 0034 95.00 20.0 HWY 95 A A 25 Paid 07M5/2005
07I1312005Jones Park Site TDSRS 175524 0012 65.00 42.5 SATSUMA AVE A09 Paid 07/1512005
07/13/2005 Jones Park Site-TDSRS 275050 0023 95,00 45.6 ROCKWOOD RD A 18 Paid 07115/2005
071l3/2005 Jones Park Site-TDSRS 175695 0017 95.00 42a PONDEROSA OR A10 Paid 07115/2005
0]I13/2005 Janes Park Si1e-TDSRS 175694 0016 100.00 54o PONDEROSA OR A10 Paid 071/5/2005
07113/2005 Jones Park Site'DSRS 175544 0004 95.00 49.4 HAROLD AVE A 17 Paid 071
D]/13/2005 Jones Park Site-TDSRS 175718 0025 100.00 44.0 BEATRICE OR A 12 Paid 07115/2005
07/1312005Jones Park Site-TDSRS 1748611 0003 1 100.00 43C THUNDERBIRD DR A03 Invoiced 07115/2005
0 7/1 3120 05Jones Park Site-TDSRS 1754381 1 0019 1 100.00 49.0 FOWLER AVE I A10 I Paid 07/1 512 0 0 5
07/13/2005 Jones Park Site-TDSRSI 1749061 1 0005 1 100oQ 43.0 HILLVIEW DR A03 Invoiced 07/15/2005
071l3/2005 lJones Park Site-TDSRSI 1749791 1 0037 1 100.001 63.0 1 TATE SCHOOL RD A 22 Paid 07/15/2005
07/13/2005 lJcnes Park Site-TDSRS11748111 1 0014 1 100.001 49.0 1 VINE ST I A09 Paid 07/15/2005
07/13/2005 Jones Park S,Ie-TDSRS1 1748101 1 0013 1 100,001 510 VINE ST A09 Paid 07115/2005
07113/2005 Jones Park Sitei 175447 0024 1 100.001 45.0 1 JUANITA AVE Ala Paid 0711512005
07M3/2005Jones Park Sit&TDSRS1 1756981 1 W16 1 95.00 1 51.3 1 MESSICK ST A10 Pad 07M51200S
07/13/2005 Jones Park Site-TDSRSI 1748261 1 0007 1 95.00 49A DEBORAH CT A 17 Pad 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174925 0018 100.00 48.0 ASHLAND AVE A10 Paid 07115/2005
07113/2005 Janes Park Site-TDSRS 174085 0003 95.00 40.9 COLONIAL CIR A 03 Invoiced 07/1512005
07/13/2005 Jones Park Site-TDSRS 174824 0007 95.00 49.4 OAK FOREST DR A 17 Paid 07/1512005
10711312005 Jones Park Site405R5 175633 0001 100.00 40.0 MEADOWBROOK DR A 03 Invoked 07/1512005 -
07/13/2005 Jonas Park Bite-TDSRS 175663 0015 100.00 46.0 MOONLIGHT DR A10 Paid 07/15/2005
07113/2005 Jones Park Site-TDSRS 175717 0025 100.00 44.o BEATRICE DR A 12 Paid 07/15I2005
07/13/20D5 Jones Park Site-TDSRS 174847 0002 95.00 38.0 PLAINFIELD AVE A 03 Invoiced 07/15M005
07/13/2005 Janes Park Site-TDSRS 176791 0033 95.00 257 HIGHWAY 99A A 25 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174873 0003 95.00 40.9 SCENIC HILLS DR A 03 Invoiced 07/15/2005
07/13/2005 IJones Park Site-TDSRS 1755661 0008 95.00 38.0 BRIESE LN A 17 Prad 070512005
07/13/2006 Jones Park Site-TDSRS 1747971 0014 80.00 39.2 CAMDEN RD A 09 - Paid 0 7/1 512 00 5
07113/2005 Jones Park Site-TDSRS 175517 0011 85.00 42.5 DUKE AVE A 09 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174698 0005 95.00 40,9 BOXEN MILLER RD A 03 Invoiced 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174796 0013 50.00 40.E CAMDEN RD A 09 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 175540 0004 80.00 41.6 ACORN LN A 17 Paid 07/15/2005
10711312005 Jones Park Site-TDSRS 175516 0012 95.00 47S DUKE AVE A 09 Paid 07/15/2005
07/13/2005 Jones Park SiteTOSRS 174822 0007 95.00 49A SEARS BLVD A 17 Paid 07/15/2005
07/1312005 Jones Park 6lte-TD6R5174846 0002 100.00 40.0 PLAINFIELD AVE A03 Invoiced. 07/15/2005
07/13/2005 I,ones Park Site-TDSRS 175515 0006 95.00 61.8 PECAN OR A 09 Paid 07/15/2005
07/13/2005 Jones Park Site-TDSRS 174874 0003 100.00 1 43.0 OAKHILLS CIR A 03 Invoiced 07/15/2005
07/13/2005 lJones Park Site-TDSRS 175471 0010 95.00 1 54.2 PECAN DR A09 Paid 0711512005
07/13/2005 Jones Park Site-TDSRSI 174899 0005 1 95.00 1 40,9 BARON MILLER RD A 03 Invoiced 07/15/2005
10711312005 Jones Park S,te.TDSRSI 1756601 1 0015 1 100.001 44.0 1 STEFANI RD A10 Paid 07/15/2005
07/13/2005 Jones Park Sxe-TDSRS1 1755931 1 0009 1 100.00 1 52.0 J HOPE DRIVE A 17 Paid 07/15/2005
07113I2005 Jones Park Site-TDSR5175630 0001 1D0.00 40.0 SCENIC HILLS DR A03 Invoiced 07/1512005
0]/13/2005 Jones Park Sft.-TDSRS1 1755651 1 0008 1 95.00 38o JEFFERY LN A 17 Paid 07/15/2005
07/13/1011 Jones Park SIw-TDSRSI l 741241 1 1118 1101,11 48.0 ASHLAND AVE All Paid 07,11/2015
[07/13/2005
7/13/2005 Jones Park Site-TDSRS 174902 0005 100.00 43o HILLVIEW DR A 03 Invoiced 07/15/2005
7/13/2005 Jones Park Site-TDSRS 175436 0019 100.00 49.0 FOWLER AVE A10 Paid 07/15/2005
7/13/2005 Jones Park Site-TDSRS 1748$1 00 22 100.00 40.0 DAVID ST A 03 Invoiced 07/1512005
Janes Park Site-TDSRS 175662 0015 100.00 44.0 MOONLIGHT DR A10 Paid 07115/2005
/13/2005 Jones Park Site-TOSRS 175632 0001 100.00 40.0 MEADOWBROOK DR A03 Invoiced 07/1512005
11 312 0 0 5 Jones Park Site-TDSRS 174852 0002 100.00 40.0 BARRANGER DR A 03 Invoiced 0711512005
http://ashbritt.edims.com/eField/reportDetail.aspx?r=1&strLevel=3&asof=l0/19/2005&strE=Hurr... 7/18/2006
J
ATTACHMENT
Pompano Beach Disaster Recovery Pricing
I
Item Description of Service Unit Cost
Debris Removal,Processing& Disposal
Annual Pre-Event Contract Fee/Retainage N/C N/C
Mobilization and Demobilization(Lump Sum) Lump N/A
2. First Response(Emergency Road Clearance) Hourly Hourly Rate Schedule
3 Debris Removal from Public Propert)(Right-of--way)and CY S 12.95
Haulin m Tem o Debris Storage and Reduction Site
#3 ALTERNATE PER TON COMPENSATION Ton $135.00
1.
Debris Removal from Temporary Debris Storage and Reduction
M4. Site(TDSRS)and Hauling to Final Disposal Site up to 25 one- CY $ 4.75
way miles
#4 ALTERNATE PER TON COMPENSATION Ton $ 26.00
5 Debris Removal from Public Property(Right-of-way)and CY $ 14.95
Hauline Directly to Final Dis osal
#S ALTERNATE PER TON COMPENSATION Ton $175
6. Management of TDSRS CY S 2.50
7 Processing(Burning)of Debris at TDSRS or Final Disposal Site CY $1.75
8 Processing(GrindineChipping)of Debris at TDSRS.or Final CY $ 2.25
Disposal Site
#8 ALTERNATE PER TON COMPENSATION Ton - $22.00
9 Pick up and Haul of White Goods Unit S 46.00
10 Freon Removal from applicable White Goods Unit $ 79.00 _
11 Pick-up and Disposal of Hazardous Material LB S 2.00
12 Dead animal Collection,Trans ortation and Dis osal LB S 3.00
lernatrve ctng - ens o echon om Ic tg is-o -
Way;Stump Removal;Hazardous Limb Removal;TDSRS
Management;White Goods Collection;Dead Animal Collection;
13 Separate and Reduce Debris by Grinding;Load and Transport CY S 22.50,
Reduced/GroundDebris,compacted mixed debris,and
compacted C.&D to Final Disnnsa](0-25 miles)
13(a) Transporting Processed Debris to final Disposal (>25 miles) CY/Mile $ 0.029
Disposal Tipping Fee is a pass thm cost
NOTE: #13 is an optional pricingjormat that includes all of the primary services atone price. The
cost to the County and FEMA are the same regardless of how many stumps are collected,limbs are
removed, elc.Rather than break each line item down, we propose one cost that will encompass all
services.
Hazardous Stump Removal
14- 6 inch diameter to 11.99 inch diameter CY as debris
15 12 inch diameter to 23.99 inch diameter CY as debris
16 24 inch diameter to 47.99 inch diameter STUMP S 695.00
17 48 inch diameter and greater STUMP S 895.00
'v NOTE:#14 Thru 417Includes Haul to Disposal
Exhibit A-Pompano Beach,Florida
RLI H-37-06 Attachment A-Unit Pricing
Item Description of Service 11 Ell Cost
Ancillary and Miscellaneous Services
PER N/A
18 Pre-event training for Client personnel N/A
19 Client Technical Assistance PER
20 Debris removal from water bodies(bays,rivers,streams,canals, Hrly Rate or
Incident
lakes) Lump Sum Specific
Debris Removal from Private Property-Right-of-Entry(ROE) Hrly Rate or Incident
21 Pro Ltump Sum specific
Hrly Rate or Incident
22 Leaning Trees/Hanging Limbs/Imminent Threat Tree Program Lump Stuart Specific
Exhibit A-Pompano Beach,Florida Attachment A-Unit Pricing
RLI H-37d6
Item Description of Service Unit Cost
23 Demolition of Unsafe Wood Structures Identified by the County Square Foot S
2.00
Demolition of Unsafe Concrete Structures Identified by the Square Foot $ 3.00
24 County
25 Sand Collection,Screening,and Transport to Beach
CY $ 8.50
26 Beach Restoration Lump Sum Incident Specific
27 Fire Suppression Support Hourly Hourly Rate Schedule
55 Gal.Drum S 595.00
28 Hazardous Waste Collection(flammable solids) 475.00
29 Hazardous Waste Collection(flammable liquids) 55 Gal.Drum S
55 Gal.Drum S 475.00
30 Hazardous Was a Collection(pesticides) 475.00
31 Hazardous Waste Collection(paint related materials) 55 Gal.Drum S
725.00
32 Hazardous Waste Collection(oxidizer liquids or solids) 55 Gal.Drum $ 525.00
33 Hazardous Waste Collection(corrosives-acids bases) 55 Gal.Drum S
The following items are available through State and Federal government resources.However,in the event
that timely delivery of these items by the government does not meet the needs of the County,AshBritt will
arrange for delivery through our teaming partners.Pricing for these items will not exceed the prices
char ed to State and Federal government by their su pliers.
34 Emergenry Delivery of Potable Water
Various Cost+
35 lEmeigency Delivery of ice Various Cost+15%
36 Temporary Sanitation,Showers,Kitchens Each Cost+ 15%
37 Temporary Satellite Communication(satellite phones) Each Cost+ 15%
Exhibit A-Pompano Beach,Florida Attachment A-Unit Pricing
RLI H-37-06
ATTACHMENT
Hourly Rate Schedule for Pompano Beach, Florida
Heavy Equipment' Size or Type U1M Unit Price
operators Included
12-Foot Tub Grinder Morbark 1200 Hour 395.00
13-Foot Tub Grinder Morbark 1300 Hour 455.00
14 Foot Tub Grinder Diamond Z 1463 Hour 490.00
Backhoe Cat416 Hour 95.00
Bucket Truck Up to 50'reach Hour 130.00
Bucket Truck 50'to 75'reach Hour 150.00
Chipper w/2 man crew Morbark Storm Hour 125.00
Crane 30 Ton Hour 170.00
Dozer Cat D4 Hour 95.00
Dozer Cat D5 Hour 105.00
Dozer Cat D6 Hour 125.00
Dozer Cat D7 RHour
135.00
Dozer Cat D8 150.00
Equipment Transport w/Tractor 50 Ton 90.00
Excavators Cat 320 90.00
Excavators Cat 325 115.00
Excavators Cat 330 130.00
Mechanized Broom Street Swe er 75.00
Motor Grader Cat 120G Hour 120.00
Self Loading Knuckle boom Truck 25-35 CY Body Hour 125.00
Self Loading Knuckle boom Truck 3545 CY Body Hour 140.00
Skid Steer Loader Bobcat Hour 55.00
Stump Grinder Vermeer 252 Hour 85.00
Towed Loader w/Tractor Prentice 210 Hour 140.00
Tracked Loader Cat 955 Hour 125.00
Tractor w/Box Blade 80 Hp Hour 35.00
Trash Transfer Trailer w/Tractor 110 Yard Hour 125.00
Truck Mounted Winch Tow Truck Hour 90.00
Vacuum Trucks Jet Vac Hour 155.00
Water Truck 2000 Gallon Hour 65.00
Wheel Loaders Cat 950 Hour 115.00
Wheel Loaders Cat 966 Hour 125.00
Wheel Loaders Cat 980 Hour 135.00
_71-
Emergency Life Support', Size or Type - U/hi Unit Price
Emergency Ice Delivery Determined by availability Each incident specific
Emergency Water Delivery Determined by availabili Each incidents eci rc
Emergency Power Generators Determined thru site survey Each incident specific
Exhibit B-Pompano Beach,Florida
P HOUIti.Y PRICING
RLI 1i-37-06
Haul Vehicles. Size or Type v/M Unit Price
Operators Included
Dump Truck 10 to 15 CY Hour 40.00
Dump Truck 16 to 20 CY Hour 50.00
Trailer Dump w/Tractor 30 to 40 CY Hour 60.00
Trailer Dump w/Tractor 41 to 50 CY Hour 70.00
Trailer Dump w/Tractor 51 to 60 CY Hour 80.00
Trailer Dum w/Tractor 61 to 70 CY Hour 90.00
Walking Floor Trailer w/Tractor 100 CY Hour 95.00
Transportation Vehicles Size or Type UJM Unit Price-.
Operators Not Included
Box Truck 3/4 Ton Day 165.00
Passenger Car Full size Day 95.00
Passen er Van 9 Passenger Day 145.00
Pick-up Truck 1/2 Ton Da 125.00
PickW Truck 3/4 Ton Day 145.00
Pickup Truck 1 Ton Day 175.00
Utility Van 314Ton Da I15.00
Personnel Size or Type U/M Unit Price -
Administrative Assistant Individual Hour 45.00
Clerical Individual Hour 35.00
Climber w/Gear Individual Hour 85.00
Laborer w/Tools Individual Hour 30.00
Mechanic w/Truck and Tools Individual Hour 60.00
O erator w/Chainsaw Individual Hour 55.00
Safery or OC Manager w/Pickup Truck Individual Hour 60.00
Superintendent w/Pickup Truck Individual Hour 75.00
Supervisor w/Pickup Truck Individual Hour 60.00
Ticket Writers Individual Hour 35.00
Traffic Control Personnel Individual Hour 30.00
Marine Resources ,, . Size or'IyType„ U/M' . Unit Price
14'Utility Boat w/Motor Crew of 1 Day 545.00
33'Fast Barge w/Winch Crew of 2 Day 4,725.00
56'Shallow Draft Landing Craft w/Crane Crew of 2 Day 7,850.00
Air Pump w/multi breathing lines Brownie Lung Dav 450.00
Hardhat Diver w/Gear Individual Hour I incident specific
Scuba Bottle Refill air 80 Each 21.00
Tank Diver w/Gear Individual Hour incidentspecific
Water Discharge Hose 6 Inch FVDay 1.00
Water Discharge Hose 12 Inch FvDay 1.50
Water Pump 6Inch Day 1,295.00
Water Pump 12 Inch Day 2,095.00
Misc.Equipment Size or Tvpe UU/M Unit Price
First Aid Station OSHA Spec Dav 65.00
Light Tower w/generator Day 65.00
3bservation Tower USACE Spec Each 3,500.00
Office Trailer 40 foot I Dav 85.00
Exhibit B-Pompano Beach,Florida HOURLY PRICING
RLI H-37-06
Sin le \ 55.00
Porta::e 0ilet — ---- 55.00
ct r ntamer 40 foot Day
Exhibit B-Pompano Beach.Florida HOURLY PRICING
RLI H-37-06
07/K/2006 00: 05 410532E PAGE 01
Attachment L
A
ALLIED NORTH "ERICA
America's Construction Specialist'
1 M Rhode Island Avsn NW
Sute 601
We m ,D.0 20036
Tel:(202)292-2601
Fax(516)704d952
a mainelb®alliednaoom
City of Pompano Beach
Broward County, FL
P.O. Drawer 1300
Pompano Beach, FL 33061
To Whom It May Concern:
Ashbritt, Inc. is bondable with Federal Insurance Company a subsidiary of Chubb Surety, located
at 15 Mountain View Road,Warren, NJ 07061, an A-rated surety by United States Treasury
Department, in excess of$10,000,000.00 for a single project and aggregate as required.
They are prepared to provide Bid, Performance, and Payment Bonds on projects provided
Ashbritt Inc., makes an application to them at the time of need and they are satisfied with the
prevailing underwriting conditions, including but not limited to acceptable contract terms,job
specifications, and acceptable bond forms.
Sincerely,
(!�4 ✓"
Stephen Mainello
Executive Vice President
Allied North America
1730 Rhode Island Ave., NW, Suite 501
Washington, DC 20036
hied North America Insurance Brokerage of Washington DC LLC