HomeMy WebLinkAbout2007-07-24 Budget Workshop City Commission Meeting Agenda Packet
AGENDA
DANIA BEACH CITY COMMISSION
BUDGET WORKSHOP
TUESDAY, JULY 24, 2007 - 8:00 A.M.
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MEETING OR HEARING WILL NEED A RECORD OF Till: PROCEEDINGS,AND FOR SUCH PURPOSE MAY NEED "10 ENSURE
IIIA'r A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES TIIF;TESTIMONY AND EVIDENCE
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ORDINANCE NO. 01'93. REGISTRA"PION FORMS ARF AVAILABLE IN THE CITY CLERK'S OFFICE IN II IF ADM IN ISTRAIION
CENTER.
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ANY OF THESE PROCEEDINGS SHOULD CONTACT IHE-('HY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA
BEACI I,FL 33004,(954)924-3624,AT LEAST 49 HOURS PRIOR TO THE MEETING.
IN CONSIDERATION OF OTI IERS,WE ASK TI IA'I YOU:
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ORDER NOT TO INTERRUPT THE MEETING.
I. Call to Order
2. Roll Call
3. Presentation and discussion on the City" Manager's Proposed FY07/08 Operating Budget
Appropriations:
8:00 A.M.: City Manager/Finance Director Summary Presentation
8:45 A.M.: City Manager/Code Compliance/Beach/General Administration
9:45 A.M.: Department of Human Resources & Risk Management
10:00 A.M.: Public Services Department
11:00 A.M.: Department of Community Development
11:30 A.M.: Parks & Recreation
12:00 P.M.: City Attorney
12:15 P.M.: Lunch Break
12:45 P.M.: Police (BSO)
1:00 P.M.: Fire Department
2:00 P.M.: Finance/Information Services/Actuary presentation on GASB 45
3:00 P.M.: City Clerk
3:15 P.M.: City Commission
3:30 P.M.: Marina Fund
3:45 P.M.: Revenue
4:00 P.M.: City Manager Performance Review
4. Adjournment
Personnel Services
Personnel service, which includes all fringe benefits, reflects a 1.6% increase
which is equivalent to $254,632 in the FY 2008 budget. Both union contracts expire on
September 30, 2007. Currently, this budget is funded at a 2.5% cost of living increase for
all employees. A 4% merit increase (some employees may earn more or less depending
on their performance evaluations) is provided in the budget for our general employees. A
5% step increase or longevity pay is budgeted for Fire Personnel. There is no increase in
personnel and no reduction in services in the proposed FY 2008 budget. The employer's
pension contribution which includes the pick-up and requirement to fund the pension
plans is approximately$2.4 million. The calculations performed by the actuary, to
determine the required contributions by the City, reflects a reduction of$56,698 in the
General Fund and an increase of$78,598 in the Police and Fire Pension Plan. All newly
hired general employees after March l st, 2006 participate in the Florida Retirement
System with a City match of 1.8% contribution to their 457 deferred compensation plan.
The Florida Retirement System contribution rate effective July I st, 2007 is 9.85% of pay.
The City changed to the AVMED Health Care Plan Program effective October 1,
2005. As a result we are able to recognize substantial savings from the Network.
According to,calculations by the actuary, the required funding for the health plan will be
reduced by 9%, realizing a savings of$227,761 in health insurance funding in FY 2008.
The only proposed personnel change is in the Finance Department. The Director
of Finance is requesting the reclassification of the current"Accountant" position to
"Controller" and the "Payroll and Accounting Specialist" position to "Accountant".
There is no fiscal impact to the budget as the proposed increase in salaries including
fringe benefits amounts to $2,592 for the Controller position. This cost will be absorbed
by the reduction of outside consultant services. There is no increase in pay for the
reclassification of the "Payroll and Accounting Specialist position. The Finance
Department has taken on additional responsibilities such as marina billing, filing and
calculating eligible reimbursement for Medicare Part "D", filing for reimbursement of
grants, reconciliation of SRF projects for drawing down funds from the State Revolving
Loan and the implementations of continuous changes in the Governmental Accounting
Standard Board requirements and the Governmental Accounting Auditing Standards
issued by the US Governmental Accounting Office. The Director has also taken on
additional responsibilities in fiscal year 2007, the Information Services Division now
reports directly to her. The City annually engaged a consultant to update its
infrastructure assets for a cost of approximately$5,200. This cost will be reduced by
50% as the City will have all the data in the H.T.E. system and the consultant will only
have to update the roads and water pipes infrastructure costs. Finance is in the process of
having this data entered into the H.T.E. system in the next few months. The requested
changes have my support.
In fiscal year 2006-07 budget, the commission approved a three year transition
plan to staff the fire department in order to achieve minimum manning of three
Ap� firefighters per engine in accordance with the National Fire Protection Agency standard.
Should the Commission choose to approve the three additional firefighters I have set
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aside in this budget funding in the contingency fund for one additional firefighter for a
six month period, and two additional firefighters for a 3 month period. We will seek
direction from the commission on this matter.
If the Commission approves these additional full time positions, hiring of these
firefighters should only be instituted once union negotiations are finalized. Much will
also depend on the outcome of the referendum on the "Super Exemption" in the Tax
Reform Act. The fiscal impact is $87,011.
The part-time salaries reflect a 12% increase over FY 2007 budget. This is
mainly due to a full year budget for the operations of the C.W. Thomas Recreation Center
which is scheduled to be opened in October, 2007.
The personnel expenses for beach lifeguards are included in this proposed budget.
Should the Commission decide to outsource this and contract out the service; the City
will recognize a savings of$104,426 between salaries and operating expenses.
Operating Expenses
The total operating expenses reflect a decrease of 1.6% or $274,751 when
compared to Fiscal Year 2007.
According to the Broward Sheriff Office's contract, a 5% increase or $430,985 is
to be allocated in the FY 2008 budget. A $100,000 lapse factor is recognized in the FY
!� 2008 budget, reducing the additional funding to $330,985.
When compared to the FY 2007 budget, we have included the following budget
reductions:
1) Training, education reimbursement and recertification: $46,976
2) CRA reserve: $50,000
3) Economic Development: $50,000
4) July 4`h celebration: $5,000 (available for FY 2008 - $5,000 City's
funding and$10,000 from donation)
5) Streets Division Grounds Maintenance`. $28,000
6) General Administration Division: Reduced miscellaneous promotions
$4,000 and Martin Luther King celebration $2,000 (still has available
funding of$3,000)
7) Fire Department: Bunker gear replacement $20,000
8) Hurricane Expenses: $150,000
9) Election expense: $109,000 as there is no election in FY 2008
The property and liability insurance is budgeted at a 9% increase over FY 2007
actual premiums based on the recommendation of the City's insurance agent.
Included in the operating expenses are the directive from the City Commission at
the Strategic Planning Session for funding of professional services for the second phase
iii
of the Citywide Zoning in the amount $110,500 and to engage consulting services to
��. seek grant opportunities for the City in the amount of$48,000.
Also included in the budget is a contingency of$587,011. This will cover any
fiscal impacts which may occur due to union negotiations or any shortfalls in revenues as
the Director of Finance has been unusually and uncomfortably aggressive in her
projections for Fiscal Year 2008. Also included in this amount will be the funding that
the City may be required to reimburse Broward County for the land purchased under the
CDBG grant.
Capital Outlay
We have funded $36,950 in capital outlays compared to $173,376 for Fiscal Year
2007. The C.W. Thomas pool has not been in operation since Hurricane Wilma. With
the new center scheduled to be open in October, 2007, an estimated amount of
approximately$16,000 is required to restore the pool back to operation. The remaining
budget is for the replacement of computers which are four to five years old and do not
have enough memory or the capability to expand in order to install the latest version of
software.
Revenue
According to the Certified Taxable Value issued by the Property Appraiser's
Office on July 1, the City of Dania Beach's taxable property value increased by 12.9%
including new constructions of 0.5%. Based on the roll back rate of 5.4044, the property
tax revenue generated in FY 2008 is $17,209,073. The millage rate required to fund the
General Obligation bond is 0.1316 mill.
The three year average in call volume for fire services has decreased by 1.5% in
the residential category compared to FY 2007. Therefore, to generate the same revenue
in fire assessment as Fiscal Year 2007, the residential rate will be $91.57 instead of
$95.55. The hotel/motel category and the commercial category increased in call volume
and their allocation of fees will be increased in the FY 2008 assessment. In the
hotel/motel category the largest impact for hotels over 50,000 sq. ft. will be an increase in
fees of$1,154 per year, while in the commercial area it is $1,067. The fee for the
Medical category is calculated with no subsidy for FY 2008 which generates an addition
of approximately $30,000 in fire assessment revenue. Should the rate for residential
properties remain at the FY 2007 level of$95.55, it will generate additional revenue of
$100,742, but there will be even greater impact to the hotel/motel and commercial
categories.
According to the Waste Management Solid Waste Collection and Disposal
Agreement, we are allowed every fiscal year to increase the rate by the Producer Price
Index for Durable Goods for the region in Broward County. The propose increase is
0.7%, which means the garbage fee will be increased from the current of$240.12 to
$241.92 annually.
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In this budget, a proposed increase of Building Permits is recommended and is
included in the base budget. For Fiscal Year 2007, the revenue generated by the permits
does not fully cover the related costs. A new fee structure is proposed by the Building
Official and has been reviewed by both the Community Development Director and the
Director of Finance. Staff is recommending this new fee structure which is forecast to
generate an additional $96,000 in revenue. Additionally, staff is recommending
imposition of a plan review fee to recover costs incurred for reviews. Often plan reviews
are performed and a permit application is never made, thus the City winds up absorbing
this cost. This new fee will generate approximately $40,000 in revenue and is also
included in the FY 2008 revenue forecast. The Director of Finance will at the end of
each fiscal year re-evaluate the expenses and revenue collected and should additional
revenue be generated, a special reserve has to be set up in according to Florida Statutes
553.80 instead of recognizing it under General Fund Balance. This reserve can be
utilized in the future to offset the costs of the Building Division.
The Community Development Director also recommends the increase in
Development Application fees. This is projected to generate an additional $30,000 in
revenue.
No other fee increases are recommended in the FY 2008 budget.
Capital Projects Fund
A summary of the Capital Improvement Projects can be found on page 3 of the
budget document.
The projects that are funded are as follows:
1) Bleachers/Lighting System at Frost Park: $36,000 (Recreation Impact
Fees)
2) Skid Steer Loader (3 cents gas tax): $50,000
3) Dump Truck: $95,000
4) Loader: $140,000
5) Scanning& Plotting Equipment: $28,000
6) 53rd Court Solar Lighting (G.O. Bond and 3 cents gas tax): $418,000
7) Landscape for Fire Station: $112,000 ($80,000 will be funded from the
Tree Preservation Fund and$32,000 from General Fund).
8) Public Works Compound: Total project cost $2.9 million ($750,000 from
General Fund in FY 2008 and$750,000 in future years; $650,000 from
Water and Sewer Fund respectively and $100,000 from Stormwater Fund)
9) Chester Byrd Park Playground Equipment: $53,000
10) S.W. Community Center: $451,000 ($300,000 from G.O. Bond and
$151,000 from Recreation Impact Fees)
11) Concrete Light Poles at Parks: $120,000 ($88,000 from G.O. Bond and
$32,000 from General Fund)
12) Mausoleum: $745,000
13) Neighborhood Improvements based on CPTED study: $1.1 million
14) Planking for Pier: $20,000
v
The Commission directed staff to fund the P.J. Meli Park fence in the amount of$68,000
and the first year of the lease of the video surveillance & video monitoring service in the
amount of$60,180 from the Law Enforcement Trust Fund. Staff is currently obtaining
legal opinion to ensure this funding source can be utilized for the above projects.
However, a word of caution, should the legal opinion determine the funding to be legal;
the City will have to find funding for the tease agreement and monitoring service for
future years.
Marina Fund
The Marina budget is balanced without any recommendation of fees increase for a total
budget of$506,072. The City has engaged a collector to assist in collecting any slip
rentals which are over a delinquent amount of$500. The Assistant City Manager
submitted a memo to the Commission on July 10, 2007 with a letter attached from the
marina engineer, Cutcher& Associates, Inc., that outlined the present condition of the
Marina as well as estimated costs to rebuild it. At the Capital Improvement Plan
workshop the Commission provided $192,500 in funding for plan and design work
through an inter-fund loan from the General Fund. As directed, I will be looking into
other alternatives and will submit to the Commission in the near future options for
whether the operation of the Marina should be contracted out.
Water Fund
The Water Fund operating and personnel expenses for FY 2008 amount to
$3,126,488. This represents a 7% increase compared to fiscal year 2007. This is mainly
attributed to the engineering costs for the water looping project, refurbishing of the water
plant, water plant upgrades and the construction of Well"I". Only $465,000 of the
budgeted amount of$1,025,000 in engineering fees is eligible for State Revolving Loan
funding. Therefore, the remaining of the funding is derived from Impact Fees and Utility
fees. It is expected that most of the capital projects will be in its construction phase, and
that the current estimate of costs is much higher than was expected in 2004, included is
this budget is $30,000 consultant fees to re-evaluate the rate structure which will be
shared between the Water Fund and the Sewer Fund respectively. This rate study will not
be performed until the later part of the fiscal year to capture all actual construction costs.
The personnel expenses in FY 2008 budget reflect a decrease of 5% which is attributed to
lower insurance premiums and pension costs.
The City is expected to start incurring some of the debt service in FY 2008 for the
water main looping projects in Downtown and Dania Beach Boulevard as well as the
Water Tank and High Service Pump project. This budget has funded the reserves of
$271,474 net of FY 2008 debt service as stated by the consultant as well as a 12%
increase in rate. However, in order to balance this budget we are appropriating $400,000
from impact fees to fund for the engineering fees and the Public Service compound
improvements. In FY 2007, the City committed to utilizing $775,309 in impact fees for
the infrastructure improvements, therefore, after FY 2008 appropriations, the available
impact fees is projected to be reduced to $17,048.
vi
Sewer Fund
The personnel and operating expenses of the Sewer Fund amounts to $3,196,983
representing a 7.5% increase when compared to FY 2007 budget. Personnel cost
indicates a 1.17%. The increase in the operating expenses is mainly due to a 10%
increase by the City of Hollywood on the processing of the bulk sewer under the Large
User agreement. This generates an additional cost of approximately $218,000.
This budget is utilizing the consultant's recommendation of an 8% increase in the
rate. However, in order to balance the budget, $222,434 is re-appropriated from retained
earnings and $400,000 from impact fees for the public services compound. In addition,
the reserve recommended by the consultant for Renewal and Replacement is reduced to
$125,000.
Stormwater Fund
The FY 2008 proposed budget includes $100,000 for the partial funding of the
public works compound, and $200,000 engineering fees for plan and design of
stormwater retention and treatment areas along S.E. 5 Avenue.
Utilizing the information provided from the digitalizing of the properties, the
consultant calculated that the City will recognize an additional $120,000 in revenue at the
$23 per ERU which is at the same level for the past three years. With the funding of the
above projects, a contingency amount of$26,030 is available in the FY 2008 budget.
Conclusions
The proposed FY 2008 budget is balanced at the State mandated roll back rate of
5.4044 mills. There are opportunities for additional cost reductions; if the commission
wishes to look at additional cuts we are ready to discuss several options. Any additional
savings could be used to boost up our reserves. A note of concern, the Fire impact fees
will be reduced to zero after utilizing them to fund the shortfall from the G.O. Bond to
complete the construction of the new fire station, the reserves from the 3 cents gas tax has
been exhausted on the traffic claming construction in the Southeast neighborhood, and
the Fiscal Year 2008 three cents gas tax has been utilized to purchase the skid loader and
solar lighting at SW 53rd Court. We have additional concerns; if voters approve the
January referendum on additional property tax reforms, it could create what some experts
have referred to as "the perfect financial storm" for many local and county governments
throughout the State of Florida. Next year's budget will be far more challenging than this
one.
Based on the direction the Commission provided at the Capital Improvement Plan
workshop, two projects have been deferred to future years. However, the funding to
equip the Fire Station in the amount of$105,000 will definitely need to be funded in FY
2009. Depending on the progress of the Public Services Compound, several hundred
thousand additional dollars may also be needed in FY 2009. In addition, the five year
Capital Improvement Plan also calls for a new fuelling station projected to cost
op� approximately$800,000 to be allocated in FY 2009 and FY 2010.
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The preliminary calculation by the actuary for the City's annual contribution to
fund the OPEB (Other Post Employment Benefits) liability is approximately $1.2 million
dollars; effective fiscal year 2009, the City will have to provide funding for such amount,
otherwise this financial liability must be recognized annually which will result in
additional reductions to the City's fund balance.
Although Fiscal Year 2007 is projected to recognize a surplus of approximately
$2.5 million which will bring the City's unreserved undesignated fund balance to
approximately $16 million, it is still far short of the Commission's stated objective to
have a fund balance of$20 million dollars. With the uncertainty surrounding property
tax reform and the limitations that the legislature imposed on local governments with
regards to property tax revenue, it is very important that the City not only preserve its
fund balance but continue to build it up to stated goal of$20 million. Property tax
revenue represents 46.49% of the total revenues in the general fund.
Staff will continue to explore additional revenue opportunities and consider other
fee increases such as Fire Inspection/Assessment Fees, Business License Tax, Recreation
Fees and Parking Fees that may need to be imposed in subsequent years. Since the 3
cents gas tax funds is now exhausted, special assessments for road improvements,
sidewalks, lighting etc. will likely have to be considered in future years. The years ahead
will be extremely challenging.
I would like to extend my appreciation to the Department Directors and their staff
for their hard work and dedication for completing this very challenging budget under
extremely difficult circumstances in a timely and responsible manner. The cost
reductions they contributed to this budget are very much appreciated. A special thanks to
Patricia Varney, Director of Finance, her assistant Nicki Satterfield and their staff for
their dedication and commitment in preparing and creating this well informed budget
document.
I look forward to continue working closely with the Commission as it determines
the vision and policies that set the course for the future of this great city. We face
extraordinary challenges this coming year; we have a seasoned commission as well as the
experienced and dedicated staff needed to handle the challenges. Our management team
looks forward to working with you to make the Commission's vision a reality.
Sincerely,
Ivan Pato
City Manager
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City of Dania Beach
Millage Summary
Millage Rate
FY 2007 FY 2008 FY 2008 Decrease over
Actual Rate Rolled Back Rate Proposed Rate FY 2007 Actual Rate
Operating Millage 5.6062 5.0431 5,0431 -10.04%
Operating Debt 0.4617 0.3613
Equivalency 0.3613 21.75%
Total Operating Millage 6.0679 5.4044 5.4044 1 -10.93%
Voted Debt Millage 0.1494 0.1316 0.1316 -11.92%
Aggregate Millage Rate 6.2173 5.5360 5.5360 -10.96%
Millage Value
Mills Revenue Generated
/r. Gross Net(95% of Gross)
1.00 $3,351,883 $3,184,289
0.75 $2,513,913 $2,388,217
0.50 $1,675,942 $1,592,145
0.25 $8371971 1 $796,072
Property Tax
Assessed Value Millage Rate Property Tax with Homestead at 5.4044
$300,000 5.4044 $1,485
$200,000 $945
$150,000 $675
$125,000 $540
$100,000 $405
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Personnel Complement
DEPARTMENT TUAPTF`Y TEMP FT._ P7- TEMP 2006 'FT PED F TEMPIJPF�POPT' FTEMP
wity Commission 5 5 5 5
City Manager 4 4 5 0.54 5 2.15
Code Compliance Division 9 9 11 11
Beach 6 3.72 6 3.72 6 4.27 6 2.32
City Attorney 2 2 2 2
City Clerk 3 3 3 3
Finance 6 6 7 7
Information Services 2 1 2 2 2
Human Resources& Risk M mt 3 4 4 4
Fire-Rescue 55 56 59 59
Community Development 6 8 8 7
Building 7 - 1 6 1 7 7
Recreation(Administration) 6 6.41 5 3.76 4 0.65 4 0.60
Recreation (C.W. Thomas) 1.78 2.28 2.58
Recreation (Frost Park) 1 1 1 2.28 1 2,38
Recreation(I.T. Parker) 1.18 1.331 1 1.49 1.61
Recreation (PJ Mali Rec. Center) 1 1 2.43 2.43
Recreation (PJM Aquatic Center) 3.56 1.58
Public Services Administration 7 5 1 1 5 6
Construction and Maintenance 3 3 1 3 3
Streets 10 10 10 10
Garage 1 1 1 1
Cemeter 1 1 1 1
or ark Maintenance 3 3 3 3
Stormwater Management 5 5 5 5
Water Accounting and Billinn 2 0.5 2 0.50 2 0.50 2 10.50
Water Plant 6 6 6 6
Water Distribution 6 6 6 6
Sewer Accounting and Billing 2 0.5 2 0.50 1 0.50 1 0.50
Sewer Collection 5 5 6 6
Dania Beach Marina 1 1 0.10
TOTAL 166 17.65 1 166 11.39 1 174 14.83 0 174 15.06 0
Part-lime position in Full-time Equivalency
Following changes are reflected from FY 2007 Adotped Budget to FY 2008 Proposed Budget
Reclassification
Accountant to Controller Position and Payroll and Accounting Specialist to Accountant Position FY 2008
Interim Marina Supervisor to Crew Leader at mid-year 2007
Transfers:
Beach Custodian transferred to the Office of the City Manager in mid-year of 2007
Engineer transferred to Public Services in mid-year 2007
2
FY 2008 Capital Outlays
General Fund
Department Description New Replacement Department Recommended
formation Replacement of Computers $15,750 $15,75
service SUB-TOTAL
$15,750 $15,15
Code I Scanners for Each Administrative Station $3,000 $0
Compliance SUB-TOTAL $3,000 $0 $3,000 so
Recreation Acoustic Panels(C.W.Thomas) $5,000 $5,000
Replace Pool Pumps/Motors, Filters&Chem. Feeders w/Installation $15,000 $15:000
Alarm Installation(C.W.Thomas) $1,200 $1,200
Plastic Lectern/Podium(I.T. Parker) $1 250 $0
Solar Pool Covers for Small Pool and Competition(PJ Meli Aquatic) $24,000 $0
Floor Buffing Machine w/Scrubbing/Buffing Pads(PJ Meli Park) $1,500 $0
John Deer ATV(PJ Meli Park) $4,000 $0
SUB-TOTAL $36,950 $15.000 $51.950 $21,200
Beach Six Grills for Adler Park $3,600 $0
Gator $7,500
$0
SUB-TOTAL $11,100 $0 S11,100 SO
Total $81,8001 $36,950
Enterprise Funds
Department Description New Replacement Department Recommended
Totals
Water Handheld for Meter Reader $2,975 $2,975
Distribution SUB-TOTAL 1 92.975 $0 $2 975 $2 975
ewer Handheld for Meter Reader $2,9751 $2,975
.,ollection Pumps and Electric Panels $20,000 $20,000
SUB-TOTAL $22,975 $0 E22 975 E22,975
3
General Fund
FY 2007 Estimated Actual
Estimated Revenues
Ad Valorem Taxes $17,546,206
Sales & Use Tax $623,519
Franchise/Utility Taxes $6,224,258
Licenses/Permit Fees $1,591,000
Intergovermental Revenues $2,845,299
Charges for Services $3,395,754
Fines & Forefeitures $545,505
Assessments $2,404,000
Miscellaneous Revenues $2,566,453
Operating Transfers $478,394
Impact Fees $541,000
Reappropriated Fund Balance $1,111,884
Total Revenues $39,873,272
Estimated Expenses
General Government $12,343,763
Public Safety $18,390,249
Physical Environment $2,559,321
Transportation $1,615,280
Recreation Services $1,920,756
Total Expenditures $36,829,369
Reserves for Impact Fees $541,000
Estimated Surplus $2,502,903
Projected Fund Balance
Undesignated Fund Balance
Available Fund Balance as of 9/30/06 $13,504,461
Estimated Surplus for FY 2007 $2,502,903
Projected Fund Balance as of 10/1/07 $16,007,364
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General Fund
Projected . Balance
Designated Fund Balance
Fire Impact Fees
Fund Balance as of 9/30/06 $371,029
Estimated FY 2007 Additions $79,000
FY 2007 Appropriations (Fire Station) ($450,000)
Projected Fund Balance as of 10/1/07 $29
Recreation Impact Fees
Fund Balance as of 9/30/06 $132,936
FY 2007 Appropriations ($91,530)
FY 2007 Additions $385,000
FY 2008 Appropriations ($187,000)
Projected Fund Balance as of 10/1/07 $426,406
Police Impact Fees
Fund Balance as of 9/30/06 $147,909
FY 2007 Appropriations (Fire Station) ($80,000)
Estimated FY 2007 Additions $42,000
Projected Fund Balance as of 10/1/07 $109,909
Administrative Impact Fees
Fund Balance as of 9/30/06 $48,751
Estimated FY 2007 Additions $35,000
Projected Fund Balance as of 10/1/07 $83,751
Fire Reserve
Fund Balance as of 9/30/06 $658,408
FY 2007 Appropriations ($54,936)
Estimated FY 2007 Additions $171,610
Projected Fund Balance as of 10/1/07 $775,082
Airport Related Issue
Fund Balance as of 9/30/06 $500,000
FY 2007 appropriations ($60,000)
Projected Fund Balance as of 10/1/07 $440,000
3 Cents Gas Tax
Fund Balance as of 9/30/06 $1,578,716
Estimated FY 2007 Additions $143,634
FY 2007 Appropriations (Street Lighting and Bucket Truck) ($375,418)
FY 2007/08 Appropriations (SE Neighborhood Traffic Calming) ($1,346,932)
em, Projected Fund Balance as of 10/1/07 $0
5
FY 2007 General Fund Projected Revenue
Account No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2006 $
Actuate Actuals Budget 6/30/2007 Est. Proposetl
.,01-0000-311.01-00 Current Ad Valorem 13,244.011 15,769,437 17,959,733 17,054,787 17,959,733 18,114,91 155,186 0.86%001-0000-311.01-01 Debt Svc.Ad Valorem 0 421,693 438,667 418,970 438,667 440,992 2,325 0.53 001-0000-311.02-00 Discount Ad Valorem -457,276 -511,639 -897,985 -599,441 -897,985 -905,7a6 -7,761 0.86%001-0000-311.02-01 Discount Debt Svc.Ad Val 0 -14,130 -19,709 -14,721 -19,709 -22,050 -2,34t 11.88%001-0000-311.03-00 Delinquent Tax 47,294 65,569 33,946 58,112 65,000 65,000 31,054 91.48%001-0000-311.03-01 Del.Tax Debt Svc. 0 827 0 389 500 p
001-0000-312.41-00 First Option Gas Tax I318,6fii 317,931 309,000 208,596 313,000 314,000 5,000 10.62 001-0000-312,42-01 Add'I 3 cents gas tax 203.3001 214,286 201,600 146,773 220,634 221,000 19,400 9.62%
001-0000-312.42-02 5th cents gas tax 82,680 81,420 80,150 60,738 89.885 112,320 32,170 40.14%
001-0000-313.10-00 Electricity Franchise 1,872,1lN 2,197,867 1,880,000 1,250,967 2,222,051 2,261,750 381,750 20.31
001-0000-313.40-00 Gas Franchise 29,236 33,717 39,600 30,172 42,000 37,200 -2,400 -6.06%
001-0000-314.10-00 Electricity Utility Tax 2,061.362 2,061,164 2,068,000 1,337,205 2,068,000 2,104,000 36,000 1,74%
001-0000-314.30-00 Water Utility Tax 427,034 422,937 466,440 336,315 406.440 460,V4u -5,500 -1.18%
001-0000-314.70-00 Gas Utility Tax 27,197 23,542 27,600 15,543 21,000 21,000 -61600 -23.9I%
001-0000-314,80-00 Propane Gas Utility Tax 17,840 20,594 19,200 15,627 19,2001 21,0001 1,800 9.38%
001-0000-315.00-00 Telecommunication Tax 1,479,004 1,436,9361 1,413,1421 104,Ut,41 1,445,5671 1,440.0001 26,858 1.90%
r r:.
001-0000-321.01-00 Occupational Licenses 458,920 449,575 440,000 469,340 470,000 460,000 20,000
001-0000-322,01-00 Building Permits 680,738 1,048,217 835,000 666,574 790,000 936,000 101,000 12.10%
001-0000-329,01-01 Other Building&toning 97,089 144,176 100,000 666,574 790,000 120,000 20,000 20.00%
001-0000-329,01-02 Variances&Appeals Fees 25,623 38.449 20,000 37,527 41,000 70,000 50,000 250.00%
001-0000-329.01-03 Plans reviews 12,583 47,163 70,000 26,766 55,000 50,000 -20,000 -28.57%
001-0000-329.02-01 Utility Permit Fee 33,028 23,584 20,000 0 0 0 -20,000 -100.00%
1-0000-329.02-03 Solid Waste Permit Fees 120,880 U4,I vul 110,0001 50.334 95,000 95,000 -15,000 -13.64%
rrr r: rrr rrr , rrr
001-0000-331.10-01 FEMA Rem Federal 344,065 2,627,960 0 231,093 231,095 0 0 -100.00°/
001-0000-334.10-01 FEMA Reim.-Stale 51,998 422,319 0 10,759 10,758 0 0 -100.00%
001-0000-335,12-00 State Revene Sharing 659,394 687,427 772,380 452,124 737,156 775,893 3,513 0.45%
001-0000-335,14-00 Mobile Home Licenses 5,393 5,041 5,300 4,953 5,300 5,300 0 0.00%
001-0000-335.15-00 Alcoholic Beverage Lic, 21,023 17,425 20,000 14,293 18.000 20,000 0 0,00%
001-0000-335,18-00 Half Cents Sales Tax 11655.649 1,794,862 1,743,045 1,203,700 1,798,010 1,830,678 87,633 5.03%
001-0000-3 3 5 20-00 Firefighter's Supplement 12,860 11.724 11,640 5,212 10.580 10,920 -720
001-0000-335,49-00 1Motor Fuel Tax Rebate 6,0031 6,520 6,400 3,039 6,400 fi,080 -320 -5.00
001-0000-338.01-00 County Occupational Lic 1 23,4381 27,837 27,0001 27.596 28,000 m8gul 1,8901 7.00%
Ur
001-0000-341.90-01 Lien Inquiry Fee 64,530 442391 36,000 26,335 •35,000 34,000 -2,000 -5.56%
001-0000-342.20-01 False Alarms Response 18,800 17,900 18,000 8,425 12,000 13,000 -5,000 -27.78
001-0000-342.20-02 Fire Inspection Fees 93,762 118,161 180,000 178,616 212,000 256,206 76,206 42.3a
001-0000-342,20-03 Fire Special Detail Svc. 67,937 57,459 85,000 69,761 85,000 65,000 -20,000 -23.53
001-0000-342,20-04 Hazmat Permits 12,225 12,925 12,000 15,025 17,000 13,000 1,000 8.33%
001-0000-342.60-01 Transport Fees 684,592 737,302 748,160 570,766 714,270 750,000 1,840 0.25%
001-0000-343.40-01 Garbage 956,416 949,552 985,671 727,378 974,500 995,049 9,378 0.95"
001-0000-343.40-02 Garbage-Griffin 686,300 693,520 690,tfi2 711,090 718,0011 697A20 71258
001-0000-343.40-03 Recycling Revenues 42,092 37,599 33.000 25,080 35,000 35,000 2,000 6.06
001-0000-343,40-04 Trash Pick-up 18,759 17,524 18,000 14.025 16,000 15.000 -3,000 -16.67
001-0000-343.80-01 Grave Open&Close 28,575 39,050 28,000 23,516 26.000 28,000 0 0.00
001-0000-343,80-02 Install Cemetery Markers 2,100 2,475 1,700 1,875 2,000 2,400 700 41.18%
0101-0000-343.90-03 Lot Clearing&Mowing 30.536 29,820 30,000 10,325 15,000 18,000 -12,000 -a0.00
)1-0000-343.90-04 Sidewalk 50/50 22,865 17,085 22,000 50,838 53,000 40,300 18,300 83.18%
6
FY 2007 General Fund Projected Revenue
Account No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008
Actuals Actuals Budget 6/30/2007 Est. Proposetl
.A1-0000-344.50-01 Parking Fees 302,790 272,713 280,000 261,072 38Q484 334,00E 54,00E 19.29%
001-0000-347.20-01 Recreation Fees 8,823 12,119 29,480 14,162 17,00E 18,330 -71,750 -37.82%
001-0000-347.20-03 Summer Program 7,895 9,12E 34,50E 75,425 16,00E 15,000 -19,500 -56.52%
001-0000-347.20-04 I.T.Parker Rentals 39,349 46,152 52,00E 40,313 48,00E 52,00E 0 0.00%
001-000E-347.20-05 Special Events 2,32E1 2,3801 1 725
1,054 1,50E 1,80E 75 4.35%
001-0000-347.2E-06 PJ Mali Aquatic Center 77,436 26,251 12,458 9,3021 18,00E 26,32E 13.8621279/41
•-
r: r
001-0000-351.01-01 Jud ements 8 Fines r 'r 9 131,27E 185,228 153,60E 105,799 155,505 157,00E 3.40E 2.21%
001-0000-354.E1-01 Parking Violations 44,527 41 049 45,00E 23,943 40,00E 40,00E -5,000 -11.11
001-0000-354.01-02 Code Violations 227,547 291,463 275,E00 322,534 350,000 275,00E 0 0.00%
r ,rr r
001-0000-361.1E-01 Operating Interests 492,109 915,688 820,000 1,138.813 1,573.609 1,229,011 409,Otr1 49.88%
001-0000-361.10-02 Fire Reserve Interests 11,356 28,496 27,00E 26,565
001-0000-361.10-03 CemeteryInterests 32,61E 31,00E 4,00E 14.81
16,208 29,895 28,00E 27,401 33,775
001-0000-362,01-01 Harbour Towne Lease 32,000 4,000 14.29%
323,871 287,308 281,080 255,864 314gO 246,500 -34,580 -12.309
001-0000-362.01-02 Pier Lease 44.560 4,493 103,500 86,553 726,00E 162,000 58.500 100.00%
001-0000-362.01-03 Seatech Lease 30,611 34,713 34,712 34,713 34,713 34,712 001-0000-362,01-04 Beach Grill 0 0.00%
28,244 29,376 30,556 21,904 29,856 29,856 -700 -2.29%
001-0000-362.02-01 Bus Shelter 11,000 20,467 17,938 12,749 15,988 22,708 4,77E 26.59%
001-0000-362.02-02 Sprint PC Tower 28,106 27,992 29,359 32,901 37,009 41,027 11,668 39.74%
001-0000-363,01-01 Fire Assessments 2,163,254 2,246,794 2,133,688 2,082,57E 2,235,00E 2,206,774 73,086 3.43%
001-0000-363.01-02 Fire Assessment Res 160,740 170,015 160,797 157,194 169,00E 160,197 001-0000-363.22-01 Police Impact Fees 0 0.0E
P 24,419 56,635 0 38,011 42,00E 0 0 -100.00%
1-0000-363.22-02 Fire Impact Fees 49,358 120,351
0 78,433 79,00E 0 0 -100.0E
.1-0000-363.27-01 Recreation Impact Fees 223,3gg 0
0 381,846 365,00E 0 0 -100.00%
001-0000-363.29-01 Atlministrative Impact Fees 0 48,751
0 33,365 35,00E 0 0 -100.00%
001-0000-364.01-01 Cemetery Plots-Eastside 8,71E 16,E15 9,00E 10,699 13,00E 11,00E 2,00E 22.22%
001-0000-364.01-02 Cemetery Plots-Westside 13,159 16,07E 9,00E 7,41E 7,50E 9,00E 0 001-0000-365,01-01 Sale of Surplus Property 8,088 0.00%
0 0 0 550E 0 0 0.0E
001-0000-365.01-02 Sale of Surplus Land 113,563 115236 115,45E 113869 71545E 107,955 -7,495 0.00%001-0000-366.01-01 Health Ins.from Retiree -32,264 0 0 0
001-0000-369.01-01 Mis. Revenues 0 0 0 0.00%
223,497 199,838 145,05E 82,375 153,943 156,117 11,067 7.63°h
001-0000-369.02-02 Insurance Reimbursements 33,588 112,883 52,00E 42,855 52,000 55,900 3,900 7.500
001-0000-369.02-02 BSO Pension Reim 3 207 0 0
0 0 001-0000-369.02- 0 0 0.00%
03 BSO Utilities 17,834 18,908 19,20E 15,143 21,50E 79,20E
r r '1 0.00%
001-0000-381.01-04 Transf from Water 235,038 244,440 254,217 190,663 254,217 259.300 5,083 2,000
001-0000-381.01-05 Transf from Sewer 207,264 215,555 224,177 168 Ogg 22q 177
001-0000-384.0E-00 Debt Proceeds 0 228,66E 4,483 2.00%
0
0 0 0
001-0000-389,90-01 Appropriated Fund Balance 0 0 97.000 0 0.001
0 60,00E 0 -97,00E -100.0E
001-0000-389.9E-03 Appro.Rea Impact Fees 0 0 0 0 91,53E 187,00E 187,00E 100.00%
001-0000-389.90-04 Appro.3 cents gas tax 0 0 0
0 375,418 0 0 0.00%
001-0000-389.9E-05 Appro.Fire Reserve 0 0 54,175
0 80.00E 0 -54,175 -100.00%001-0000-389.9E-06 Appro.Police Impact Fee
80,00E 001-0000-369.9E-08 Appro.Fire Impact Fee 0 11 0 0
r 0 450,00E 0 01 0.00%
TOTAL GENERAL FUND 31.510,978 38,605,625 36,616,9E 32,865,908 39,873,27 38,206,828 1,589,924 4.34%
7
General Fund Line Item Summary
Acct No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ Var. %Ch
Actuals Actuals Budget 6130107 Est. Proposed g.
11-10 Executive 99.836 103,159 106,593 79,272 105.853 108,986 2,393 2%
12-10 Regular 5,495,294 7,052,915 8,109,356 5,399,817 7,678,811 8,417,674 308,318 4%
12-11 Hurricane Regular 620 7,053 0 0 0 0 0 0%
12-12 Salary in lieu of pension 412 42627 45,479 32,216 45,335 51,627 6,148 14%
13-10 Part-time 378.6161 274,092 323,3811 189,985 327,2871 362,257 38,876 12%
14-10 Overtime 263,366 352,549 276,280 188,210 269,922 267.452 -8,828 -3%
14-11 Hurricane OT 39.795 130.339 0 0 0 0 0 0%
15-10 Longevity Pay 319,770 226,654 225,292 219,007 219,007 227,438 2,146 1%
15-20 State Incentive 12,891 11,776 16,070 7,372 10,151 10,920 -5,150 -32%
15-30 Extra Fire Duties 62,212 89,164 90,000 34,430 55,000 70.000 -20,000 -22%
15-40 Accrued Leave Buyback 163.837 329,830 178,500 122,633 161,900 174,000 -4,500 -3%
21-10 FICA Taxes 518.906 551,302 638,339 397,591 595,527 655,747 17,408 3%
21-20 Medicare Taxes 1 128.9581 140,5911 154,5891 101,8391 148,743j 1577201 3,131 2%
22-10 Retirement Contributions 2,033,221 2,361.525 2,813,667 1,931,193 2,709,607 2,859,390 45,723 2%
23-10 Life&Health Insurance 1,965,834 2,183,874 2,147.446 1,610,583 2,147,446 1.919,685 -227,761 -11%
24-10 Workers'Compensation 382.995 435.315 381,729 287,590 313,091 483,457 101,728 27%
25-10 Unemployment Comp. 1,960 12.584 15,000 -64 10,0001 10.000 -5,000 -33%
:r
31-10 Professional Services 7,963,811 9,006,315 10,119,682 7.130,539 10,158,878 10,232.984 113,302 1%
31-20 Other Legal Services 121,069 99.626 150,000 115,079 180,201 150.000 0 0%
31-30 Consultant Engineers 16,482 9,238 213.500 10,552 235,000 18,000 -195.500 -92%
31-40 Code/Lien Legal 159,632 149,767 150,000 110,761 150,000 150,000 0 0%
31-50 Airport Consultant Legal 74,899 90,498 100,000 147,076 210,000 150,000 50,000 50%
31-60 Community Bus Svc. 126,438 126,095 129,000 100,243 150,091 175,500 46,500 36%
31-70 Pre-Emp Physical&Check 7,700 7,245 6.810 5,080 8,000 8,860 2,050 30%
32-10 jAccounting&Auditing 38,428 429101 45,360 44,7531 44,753 45,000 -360 -1%
34-10 Contractual Services 1.828,091 2,083,051 2,255.813 1.558,405 2,189,844 2,293,022 37.209 2%
40-10 Training&Per Diem 39,363 34,512 83.325 37,754 73,413 46,5D0 -36,825 .44%
40-20 Edu Reim&Certification 20,890 28,692 48,156 26,838 43,007 38,005 -10,151 -21%
40-30 Expense Account 76,688 79,947 81.900 56,797 80,555 81,900 0 0%
41-10 Telephone 76,169 74,228 78,965 56,094 79,588 68,905 -10,060 -13%
41-20 Postage 26,186 27,353 32.400 32,062 39,000 36,710 4,310 13%
43-10 Water 497011 87,639 121,202 68,933 99,2981 129,437 8,235 7%
43-20 Electricity 394,075 391,929 468,4061 263,699 431.987 466,504 -1,902 0%
43-30 Natural Gas 1,926 4,772 1,9401 1,222 1,910 1,940 0 0%
44-10 Equipment Rentals 31,394 26,831 29,5601 22,361 31,100 25,400 -4,160 -14%
44-20 Trailer Rentals 5.835 12,601 14,050 14,083 17,550 4.050 -10,000 -71%
44-30 Misc. Rentals 99,065 104,191 107,788 77,118 103,115 105,242 -2,546 -2%
45-10 Insurance Coverage 482,371 507,229 667,414 674,578 674,578 738,905 71.491 11%
45-20 Judgements&Settlements 350 30.875 20,000 885 35,000 20,000 0 0%
46.10 Equipment Maintenance 48,0021 82,591 80,085 51,074 83,2591 66,950 -13,135 -16%
46-20 Communication Equip Mtn. 1,669 679 5.500 2,863 5,000 2,250 -3,250 -59%
46-30 Vehicles Maintenance 80,325 89,605 100.170 89,167 112,450 95,120 -5,050 .5%
46-40 Building Maintenance 40,643 41,011 37,3651 34,099 78,322 42,003 4,638 12%
46-50 Grounds Maintenance 220,132 196,009 264.493 169,460 267,364 236,050 -28,443 -11%
46-60 Streets Maintenance 271,079 343,566 341,100 280,019 360,000 389,900 48,8D0 14%
47-10 Printing&Binding 25,026 21,498 31.170 10,443 39,596 20,465 -10,705 -34%
48.10 Promotional Activities 79,971 34,323 50.140 17,542 39,301 21,840 -28,300 -56%
48-11 Airport Related Promotion 0 0 50,000 1,134 50,000 50,000 01 0%11
9
General Fund Line Item Summary
Acct No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008
Actuals Actuals Budget 6/30107 Est. Proposed 9 Var. %Chg.
48-12 Centennial Celebration 29,952 0 0 0 0
0 0 0%
49.10 Other Current Charges 11,041 8,066 10,890 9,255 10,522 9,940 -950 -g%
49-20 Legal B Display Advertise 30,618 27,604 40,800 35,715 61,240 34,700 .6,100 -1590
49-30 Permits B Licenses Fees 34,813 34,343 43,095 29,101 43,197
42,030 -1,os0
49-40 Election Expenses 52,066 0 109,000 83,223 109000 0 -109,000 100%
51-10 Office Supplies 43,334 40,359 47,860 31,528 48,320 42,870 -4,990 -10%
52-10 Gasoline 94.300 122,737 155.407 72.636 135,906 161.949 6,542 4%
52-20 Mi50.Supplies 109,489 122,736 109,945 84,522 124,636 104,243 -5,702 -5%
52-30 Computer Software 25,560 '30,720 20,616 7,918 16,880 9,250 -11,366 -55%
52-40 Chemical Supplies 16,198 14,335 22,000 10,739 15,000 21,200 -800 -4%
52-50 Uniforms 28.587 33.596 59,399 29,614 56,552 36,494 -22,905 -39%
52-60 Building Supplies 24,552 20,805 26,760 13,277 23,080 29,790 3,030 11%
52-70 Medical Supplies 61,194 57,688 54,400 43,238 54,400 55,900 1,500 3%
52-90 Hurricane Expenses 391.084 3.294,622 150,000 136.948 150.000
0 -150,000
53-10 Road Materials&Supplies 7,092 7,919 7,500 4,366 7,500 7,000
54-10 Books,Subscriptions 7,852 10.987 10,243 4,878 9,148 11,681 1,438 14%
54-20 Memberships 17,519 20,796 22.006 18,253 23,675 21,975 -31 0%
rr
62-10 Buildings 16,897 0 17,500 0 8000 5,000 -12,500 100%
63-10 Improv. Other Than Bldg, 0 74 910 0 8,400 8,400 0 0 0
64-10 Computer 48,980 55,178 60,151 23,489 47,823 15,750 44,401 -74%
64-20 Vehicles 26,7211 0 0 0 0 0 0 0%
64-30 Machines&Equipment 41,039 53,731 89,725 81,309 160,513 16,200 -73,525 -82%
64-50 Office Furniture 01 0 6,000 0 2,850 0 -6,000 -100%
71-10 Principal 420,574 361.815 144,361 104,277 135,065 112,394 -31,967 -22%
72-10 Interest 55,180 38,369 38,520 19,372 30,666 31,481 -7,039 -18%
Wn
Aids to Private Ong_ 10,000 30.792 17,938 14,688 14,688 14,908 -3,030 -17%
Transfer to Grant 0 107,069 150.000 389,972 415,972 50,000 -100,000 -67%
Transfers to CIP 1.273,019 1,534,912 21206598 688018 3270222 4,274627 2;068,029 94%
Transfers to Water 348,820 0 0 0 0Transfers to Sewer 348,820 0 0 0 0 0 0ransfer to Debt Service 212,025 620,415 630 538 526,855 631 030 631443 905ontingency 0 0 596840 0 0 587011 -9,829Reserve for Fire Rescue 0 0 187 197 0 201610eserve For Co0 0 124600eserve for CRA 01 0 50,000 ul 01 0 -50.000 100%
•.
TOTAL BUDGET 29,063,259 34,864,669 36,616,904 24,283,978 36,829,369 38,206,828 1,589,924 4^^/
10
General Fund Expenditures Summary by Departments/Divisions
Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ /Ch
Actuals Actuals Budget 6130/07 Est. Proposed Var. g.
Mayor and Commission 256,502 275,908 330,008 153,032 211 T363 251,677 -78,331 -24%
City Manager Office 426,469 412,679 591,588 395,713 574,982 642,573 50,985 9%
Code Compliance' 0 0 730,304 454,232 660,577 688,616 -41,688
Human Resources 367,149 414,334 494,477 320,505 473,364 513,790 19,313 4%
City Attorney 651,496 639,021 712,980 591,933 846,871 771,319 58,339 8%
Community Development' 1,075,620 1,412,299 1,254,210 573,357 1,374,941 830,312 -423,898 -34%
Building 673,932 933,698 1,308,508 812,935 1,301,4351 1,246,854 -61,654 -5%
City Clerk 274,693 229,312 394,258 291,919 426,5201 288,796 -105,462 -27%
Finance 574,619 629,052 761,220 561,552 765,521 761,770 550 0%
Information Services 373,917 382,986 383,653 259.036 376,962 365,636 -18,017 -5%
General Admin 4,313,491 7,328,796 5,699,926 3,197,684 6,522,084 7,448,085 1,748,159 31%
Cemetery 74,032 111,229 104,926 78,619 110,578 113,007 8,081 8%
Police 7,033,800 8,010,237 8,665,687 6.499,220 8,565,627 9,001,621 335,934 4%
Fire Rescue 7,473,278 81220,233 8,886,212 5,899,685 8,523,187 8,820,887 -65,325 -1%
Solid Waste Division 1,587,541 1,627,062 1,662,324 1,243,813 1,646,129 1,699,744 37,420 2%
Public Services Admin, 181,818 193,379 198,206 142,003 207,137 320,554 122,348 62%
Construction&Mtn. Div 245,281 266,790 271,721 194,421 274,426 283,632 11,911 4%
Fleet Management 103,988 114,163 112,033 76,231 109,823 112,258 225 0%
Parks Maintenance 328,307 335,131 333,369 223,169 321,806 312,749 -20,620 -6%
Streets 1,290,900 11335,546 1,636,616 1,039,166 1,615,280 11499,339 -137,277 -8%
Recreation Administration 728,190 737,682 570,306 413,990 601,512 643,117 72,811 13%
Beach 586,369 711,131 684,834 446,544 655,623 651,465 -33,369 -5%
C.W.Thomas Park 40,160 37,121 75,348 11,380 19.006 167,663 92,315 123%
I.T. Parker Center 77,247 63,429 82,905 48,140 77,505 88,597 5,692 7%
Frost Park 51,559 85,626 186,219 104,158 171,831 177,567L23
-5%
PJ Meli Aquatic Center 189,609 263,164 258,423 175,941 250,436 281,879 9%PJ Meli Park 17,590 21,841 111,881 57,802 97,243 90,789 -19%Summer Program 44,522 72,820 114,762 17,798 47,600 132,532 15%
29,042,079 r- r,
,828
'Code Compliance established its own division in FY 2007,no longer within Community Development Dept.
12
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City Attorney
Services, Functions and Activities:
The City Attorney attends all meetings of the City Commission and acts as the legal advisor to the
Commission. The City Attorney also attends all Planning and Zoning Board meetings and advises
the Board on legal issues. Ordinances and resolutions are prepared by the City Attorney for
adoption by the City Commission. All contracts, agreements and other written documents to which
the City is a party are prepared or reviewed and approved as to form by the City Attorney. The
defense of the City in legal proceedings is undertaken by the City Attorney or the defense is
coordinated between the City Attorney and special legal counsel. The City Attorney also advises
the City Manager, the Department Heads and City employees on matters which have legal
implications.
FY 2007 Accomplishments:
➢ The legal framework (a development agreement) and approvals for the redevelopment of
the "Dania Jai Alai" site were processed successfully.
➢ "Adult Use" enforcement has been instituted after a complete update of all City adult use
regulations. Of the four businesses that were affected, two complied with the updated
requirements, one is being evicted by its landlord and one remains (the latter two involve
litigation with the City, due to enforcement of the regulations).
➢ The City zoning code has been updated to be consistent with the federal law known as the
Religious Land Use and Institutionalized Persons Act ("RLUIPA"), to prevent costly
litigation arising out of the treatment of churches, synagogues and other religious uses
under City zoning laws.
➢ Legal matters associated with the Pier Restaurant ("Beach Watch") and the fishing pier are
being addressed to ensure that operations run smoothly.
➢ A substantial number of infrastructure bids have been processed and construction work is
proceeding towards completion.
FY 2008 Key Objectives:
Objective 1: Continue resolving claims and disputes without resorting to litigation.
Objective 2: Assist in bringing the Fire Station No. 93 construction project to a successful
conclusion.
14
Objective 3: Pursue the acquisition of the City Marina from Florida Atlantic University under the
existing leasehold to completion.
Personnel Summary
Position Full Time Part Time Salaries
City Attorney 1 $ 157,165
Legal Assistant 1 $ 49,123
Total 2
Salaries include COLA and merit for FY2008 where applicable
15
Office of the City Attorney
.
FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Acct Number Account Description
Actual Actual Budget 6130/2007 Est. Proposed Var. Chg.
001-1400-514A2-10 Regular 1,726 178,305 193,496 137,062 192,878 206,288 12,792 7%
001-1400-514.12-12 Payment in lieu benefits 412 42,627 45,479 32,216 45,335 51,627 6,148 14%
001-1400-514.21-10 FICATaxes 144 11,151 9,516 8,331 9,804 10,045 529 6%
001-1400-514.21-20 Medicare Taxes 34 3,372 3,613 2,577 3,296 3,193 -420 -129%
001-1400-514.22-10 Retirement Contributions 66 6,844 11,017 7,957 10,996 11,7451 728 7%
11
001-1400-514.23-10 Life& Health Insurance 0 33,594 28,902 21,6771 28,902 25,980 -2,922 -10
001-1400-514.24-10 Workers'Compensation 1 7261 460 501 816 206 34%
11
PERSONAL SERVICES r. 276,596 292,633 210,280 291,712 309,694r
001-14D0-514.31-10 Professional Services 286,627 1 1 10,500 011 0 I 1 0
D01-1400-514.31.20 Other Legal Services 121,069 99,626 150,0001 115,0791 180,201 150,000 D 0%
001-1400-514.31-40 Code/Lien Legal 159,632 149,767 150,000 110,761 150,000 150,000 0 0%
001-1400-514.31-50 Airport Consultant Legal 74,899 90,498 100,000 147,076 210,000 150,000 50,000 50%
001-1400-514,40-10 Training 8 Per Diem 75 0 2,400 01 1,900 1,200 -1,200 -50%
001-1400-514.40-30 Expense Account 115 5901 6,000 4,253 6,000 6,000 0 0%
001-1400-514.41-10 Telephone 1,650 1,744 1,704 1,093 1,478 480 -1,224 -72%
001-1400-514.44-30 Misc.Rentals 0 0 2400 0 0 0 -2,400 100%
001-1400-514.46-40 Building Maintenance 0 0 2,828 1,358 2,028 0 -2,828 100%
001-1400-514.51-10 Office Supplies 2,314 2,079 2,500 593 1,200 1,700 -800 -32%
001-1400-514.54-10 Books,Subscriptions 1,736 1,882 1,950 1,100 1,902 1,680 -270 -14%
001-1400-514.54-20 Memberships 271 428 565 340 450 565 0 046
•• r 278 r
TOTALS 651,496 639,0211 591,933 846,871 771,319 58,339 8%
Ma'or Variance or Hi hli hts of the Department
Cate o /Llne Item Amoun Add
t Explanation
.31-50 Airport Con. 50,000 itional legal activity may incurr in FY 2008
A -50 Bldg.Maint. (2,828) Office relocated to the City Hall
16
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Office of the City Clerk
Services,Functions and Activities:
The Office of the City Clerk's is dedicated to providing quality service to the citizens of
Dania Beach, the City Commission and the City Manager. Our office is responsible for
maintaining City records, including but not limited to, ordinances, resolution, minutes,
contracts and agreements. The office is responsible for the preparation and distribution of
the City Commission agenda packet, as well as the transcription of minutes from these
meetings. The City Clerk's Office responds to all public records requests in a timely,
courteous and professional manner.
Our office maintains an updated list of the City's 14 committee and advisory boards, acting
as the liaison between the boards and the City Commission. We advertise vacancies and
accept applications, monitor all terms, keep the Commission abreast of all term expirations
and prepare all required paperwork for the appointments.
The City Clerk acts as the Supervisor of Elections for the City's Primary and General
Election coordinating all functions through the Broward County Supervisor of Elections
Office to insure compliance with State Laws. City Elections are held biennially, with
Commissioners serving four year terms.
The City Clerk's Department advertises administrative public hearings, special assessments,
Requests for Proposals/Requests for Qualifications (RFP/RFQ) and Bid Announcements.
Our office is responsible for updating the Code of Ordinances and providing supplements to
City staff.
FY 2007 Accomplishments:
➢ Hired Records Technician.
➢ Purchased Optivew Imaging and Document Management Program and began the
process of converting City documents into TIF Files.
➢ Conducted successful City Election.
Issues:
➢ Computer files are not organized. Need to develop Standard Operating Procedures
(SOP)to facilitate research and/or retrieval.
➢ Office files are not organized. Need to inventory, organize, index and maintain
public records according to State of Florida General Records Schedule for Local
Government Agencies. Also need to develop Standard Operating Procedures (SOP).
ewl
17
FY 2008 Key Objectives:
Objective 1: Develop Standard Operating Procedures (SOP).
Objective 2: Inventory and organize office and computer files.
Objective 3: Convert all microfilm documents into the Optiview Imaging and Document
Management Program.
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
City-wide compliance to State of Florida General Records
Schedule for Local Government Agencies 50% 100% 100%
Transcribe minutes of Commission meeting within 7-10 days 100% 100% 100%
Scan current records into document imaging program 50% 100%
Personnel Summary
Position Full Time Part Time Salaries
City Clerk 1 $ 74,682
Deputy City Clerk 1 $ 46,714
Records Technician 1 $ 26,529
Total 3
Salaries include COLA and merit for FY 2008 where applicable
18
Office of the City Clerk
Acct. Number Account Description FY 2006 FY 2006 FY 2007 YTD FY 2007 FY 2008 $
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
101-1600-512,12-10 Regular 86,771 98,501 137,564 95,008 136,177 147,927 10,363 8%
001-1600-512.14-10 Overtime 82 120 300 390 500 500 200 67%
001-1600-512.21-10 FICA Taxes 6,583 7.243 9,361 6,418 9,574 10,040 679 7%
001-1600-512.21-20 Medicare Taxes 1,539 1,694 2,189 1,501 2,239 2,348 159 7%
001-1600-512.22-10 Retirement Contributions 30,838 30,703 26,749 18,899 27,137 30,814 4.065 15%
001-1600-512.23-10 Life
&Health Insurance 42,770 46,192 39,740 29,805 39,740 38,969 -771 -2%
001-1600-512.24-10 Workers'Compensation 398 490 435 326 360 587 152 35%
001-1600-512,31-10 Professional Services 13,409 7,833 13,900 2,542 13,900 13,400 -500 -47%
001-1600-512.34-10 Contractual Services 1,179 1,852 18,700 20,220 32,700 19,200 500 3%
001-1600-512.40-10 Training& Per Diem 546 558 1,250 564 1,250 450 -800 -64%
001-1600-512.40-20 Edu Reim/Re-Certification 1,946 633 2,516 915 2,516 1,830 -686 -27%
001-1600-512.40-30 Expense Account 6,023 6,016 6,000 4,253 6,000 6,000 0 0%
001-1600-512.41-10 Telephone 333 307 360 206 360 276 -84 -23%
001-1600-512.44-30 Misc. Rentals 0 3,640 5.839 4,586 6,214 660 -5,179 -89%
001-1600-512.46-10 Equipment Maintenance 3,180 3,110 3,500 2.623 3,500 3,670 170 5%
001-1600-512.49-10 County Recording Fee 655 36 1,000 44 1,000 300 -700 -70%
001-1600-512,49-20 Legal& Display Advertise 8,536 9,056 10,000 18,694 28,498 10,000 0 0%
001-1600-512.49-40 Election Expenses 52,066 0 109,000 83,223 109,000 0 -109,000 100%
001-1600-512.51-10 Office Supplies 2,088 760 1,200 979 1,200 1,200 0 0%
001-1600-512.52-20 Misc.Supplies 115 6,515 Soo 402 500 0 -500 -100%
001-1600-512,54-20 Memberships 542 553 655 319 655 625 -30 -5%
OPERATING EXPENSES 90,618 40.669
001-1600-512.64-10 IComputer 1 5,2761 0 01 01 0 01 0 0%
F ON 301-1600-512.64-30 Machines 8 Equipment 9,818 3,500 3,500 0 3,500 0 -3,500 -100°b
CAPITAL OUTLAY 15,094 3,500r
TOTALS 274,6931 229,3121 394,258 J 291,9191 426,6201 288,796 •105,462 •27%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.49-40 Election Exp (109.000) Election in FY 2007
19
Office of the City Manager
Services, Functions and Activities:
The City Manager, as Chief Administrative Official of the City, provides the primary source of
leadership to the administration and staff, directs the operation of all municipal functions, and is
responsible for the supervision and efficient operation of City Departments. Working closely with
the Department Directors, the City Manager coordinates the provision of services to the residents,
assumes responsibility for asserting a leadership role in the community, and strives to improve
intergovernmental relationships. The City Manager assists the City Commission in developing
policy proposals and program alternatives, establishing the long range goals and objectives of the
City, and determining revenue saving options.
Under the City Manager's direction, this department also:
• Researches and pursues available grant opportunities for the City of Dania Beach
• Works in conjuction with City personnel to prepare and write grant applications
• Follows through on the grant process to award, execution of agreement, project completion
and close-out documentation
• Manages Special Projects within the City of Dania Beach, i.e. the CRA, Street
Beautification Program,Neighborhood Revitalization Programs, Economic Development
and Expanding the City's tax base
• Directs the Assistant City Manager and all departments under the ACM's direct
supervision
• Manages the Code Compliance Unit
FY 2007 Accomplishments:
• Continued to build up the City's reserves
• Completed renovations to P.J. Meli Park
• Re-structured City Manager's Office to include the Code Compliance, Beach Parking,
Marina and Beach Lifeguards.
• Completed expansion of City Hall
• Applied for and received approval from the Children's Services Council Summer Camp
grant for the P.O.W.E.R. Summer Camp Program.
• Re-opened the City's pier to the return of fishing and the new Beach Watch Restaurant
• Applied for and received FRDAP grant in the amount of$107,950 for improvements to
C.W. Thomas Park which includes playground equipment
• Completed renovations to P.J. Meli Recreation Center
• Completed renovations to I.T. Parker Center
• Completed 32"d year CDBG project of the installation of 123 solar powered street lights in
the western area of the City on time and within budget
20
• Implementing ADA standards in construction projects throughout the city in compliance
with legal settlement.
• Launched the biggest infrastructure program in the City's history
• Made important water infrastructure improvements in-house in the south west section of
the city: laid 7000 feet of pipe, installed 14 fire hydrants and installed over 250 water
services. This in-house work saved tax payers $400,000.
• Eliminated the back log of 127 code cases waiting to be heard by the Code Board.
• Reduced the time it takes for a non compliant code case to go before magistrate from 8
months to 90 days
• Improved Code Compliance productivity and performance by more than 50%
• Increase from 33% to 98%the number of fire inspections on eligible property
• Created and adopted planning and zoning code changes that created Transit Orientated
Corridor and Downtown Transit Orientated Development plans.
• Completed FRDAP Frost Park Phase II improvements that were funded in part with a grant
in the amount of$103,750.
• Negotiated with Broward County to share costs of the Library/Parking Garage Master Plan
Issues:
➢ Prepare long term strategy for the delivery of services in anticipation of funding
challenges brought by anticipated constitutional property tax reforms.
➢ Investigate restructuring City Departments in order to improve on the delivery of city
services while containing costs.
➢ Evaluate the methods for the delivery of City services for cost efficiencies
➢ Present the annual budget to the Commission.
➢ Expand and diversify the City's tax base through redevelopment and economic
development in a tight real estate market and uncertain economic indicators.
➢ Remain vigilant and engaged in airport expansion issues.
➢ Remain actively engaged in casino/gaming related issues.
➢ Manage traffic and quality of life improvement projects related to opening of the casino
in all areas of the City
➢ Attract quality Development that fit the Commission's vision for the City of Dania Beach
➢ Explore options and methods for capping the ever expanding cost of employee health
benefits and pension benefits
➢ Getting Broward County's commitment to fund the downtown library
FY 2008 Key Objectives:
➢ Provide more civic/public education on Code Compliance Issues
➢ Implement users fees where it makes sense as a funding mechanism for city services
➢ Implement the traffic calming plans recommended by Kimberly-Horn Associates for NE
and SE Dania Beach
➢ Monitor and maintain the successful Time-4-Kids grant that the City assumed from
Turn Around Dania Beach
21
➢ Create a plan to make the marina self funding and free of public tax support
➢ Complete the Neighborhood Improvement Advisory Board projects funded by the G.O.
Bond.
➢ Continue the process of developing neighborhood master plans for the Dania Beach
Heights, Sunny Garden Isles, and College Gardens.
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
Each Department meets or exceeds their performance
measures N/A N/A 90%
Personnel Summary
Position Full Time Part Time Salaries
City Manager 1 $ 143,816
Assistant City Manager 1 $ 89,873
0001, Executive Assistant to the City Manager I S 45,436
Administrative Technician 1 $ 32,099
Crew Leader* 1 $ 36,113
CSA/Parking Enforcement Specialist* 0.42 $ 14,068
Custodian _ 1.73 $ 41,837
Total 5 2.15
NOTE: Full time Equivalency for PT= 2.15
Salaries include COLA, longevity, merit, and step increases for FY 2008 where applicable.
*Partial hours of these positions are also allocated to the Marina operations.
22
Office of the City Manager
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 6
Actual Actual Budget 6/3012007 Est. Proposed Var. Chg.
001-1201-512.12-10 Regular 241,904 239,206 335,490 218,236 315,202 343,725 8,235 2%
001-1201-512.13-10 Part-time Salaries 0 0 19,290 20,021 35,811 55,905 36,615 100%
001-1201-512.14-10 Overtime 74 121 88 187 250 200 112 127%
001-1201-512.15-40 Accrued Leave Buyback 0 6.881 0 0 0 2,000 2,000 100%
001-1201-512.21-10 FICA Taxes 1 15,1321 14,3241 20,5001 14,1751 18,7051 23,9101 3,410 17%
001-1201-512,21-20 Medicare Taxes 4,044 4,145 5,787 3,764 5,458 6,617 830 14%
001-1201-512.22-10 Retirement Contributions 75,621 80,509 93,524 65,804 90,042 105,787 12,263 13%
001-1201-512.23-10 Life&Health Insurance 35,011 37,811 63,316 47,487 63.316 56,861 -6.455 -10%
001-1201-512.24-10 Workers'Compensation 814 1036 8591 647 706 - 7,487 6,628 772%
001-1201-512,31-10 Professional Services 0 0 0 0 0 0 0%
001-1201-512.40-10 Training&Per Diem 8,600 8,438 13,600 4,113 7,958 7,800 -5,800 -43%
001-1201-512,40-30 Expense Account 14,465 12,461 14,400 8,954 13,055 14,400 0 0%
001-1201-512.41-10 Telephone 1,762 1,374 1,605 1,192 1,605 1,390 -215 -13%
001-1201-512.46-10 Equipment Maintenance 0 0 11,000 3,955 11,000 5,000 -6,000 100%
001-1201-512.46-30 Vehicles Maintenance 2,402 1,410 1,320 2,651 4,000 1,620 300 23%
001-1201-512.51-10 lOffice Supplies 12,5721 583 1,500 _4001 1,5001 900 -600 -40%11
001-1201-512.52-10 Gasoline 1,838 1,880 5,999 2,431 3,214 5,411 -588 -10%
001-1201-512.52-20 Misc.Supplies 122 187 1,650 209 1,450 1,700 50 3%
001-1201-512.52-50 Uniforms 0 0 300 178 300 300 0 100%
001-1201-512.54-20 Memberships 1,1481 1,313 1,3601 1,409 1,410 1,560 200 11%
•• 40,081
001-1201-512.64-10 lComputers 1 01 1,000 0 0 0 0 0 0%
001-1201-512.64-20 Vehicles 18,907 0
CAPITAL OUTLAY 18,907000 r r r r 0 r
001-1201-512.71-10 JPrincipal 2,048 01 0 01 0 01 0%
001-1201-512.72-10 Interest 15 0 0 0 0 0 0 D°h
DEBT SERVICE 2,063r r r r r r r
TOTALS 426,4691 412,6791 591,6881 395,7131 674,9821 642,673L= 9%
Major Variance or Highlights of the Department
CategorylLine Item Amount Explanation
Personal Services 55,506 Custodians relocated to City Manager's Office from Parks&Recreation
23-10 Insurance (6,455) Reduction in premium
40-10 Training&Per (5,800) Reduced based on trend
Diem
.46-10 Equip.Maint (6,000) New parking meters;less repairs parts
f
23
Code Compliance Division
Services, Functions and Activities:
This division is responsible for the enforcement of the City's codes relating to zoning violations
(i.e. property use, conducting business in a residential area, setbacks & standards, etc.), public
nuisances (i.e. junk, trash, debris on private property, overgrown grass & lots, etc.), junked and
abandoned vehicles (cars, truck, boats, etc.), minimum property standards for dwellings and
structures (paint, appearance, landscaping, etc.), occupational licenses, and permit requirements.
FY 2007 Accomplishments:
➢ Re-structuring and re-staffing of Code Compliance.
➢ Code Compliance received almost 1,100 complaints, issued over 3,100 violation notices (which
includes violation letters, courtesy notices, abandoned vehicle letters, red tags, etc.), and
removed/confiscated over 5,000 illegal signs from public properties and rights of ways.
ter. FY 2008 Key Objectives:
F Continue with operational changes and updates, including IT improvements, further enhance the
application of "solution-based" training, educate the public on the codes of the City, increase
unlicensed rental/business enforcement, and continue to move the division into a more proactive
form of enforcement versus the previous reactive method. Also, the inspector's zone sizes will be
reduced to give each area of the City a more intensive and complete coverage of enforcement.
Performance Measures: FY 2006 FY 2007 FY 2008
Actual Projection Goals
Operations
➢ Each Inspector to produce an average of 85% 90% 95%
20 code related activities per day
Response Times
➢ Safety Complaints (1 to 2 hours) 85% 90% 95%
➢ Non Life Safety complaints (24-48 hours) 85% 90% 95%
➢ Non Life Safety referrals from other 85% 90% 95%
departments (24-48 hours)
➢ Violations entered into HTE database for 75% 85% 90%
monitoring, tracking and scheduling within
f 24 hours of identification
24
Personnel Summary
Position Full Time Part Time Salaries
Administrative Specialist 3 $ 95,101
Code Compliance Office Supervisor 1 $ 42,149
Manager, Code Compliance 1 $ 53,566
Code Inspector 6 $ 228 211
Total 11
Salaries include COLA and merit for FY 2008 where applicable.
25
Office of the City Manager (Code Compliance Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-1203-529.12-10 Regular 0 0 398,032 232,004 346,342 419,027 20,995 5%
001-1203-529.14-10 Overtime 0 0 4,400 3.120 4,400 2,400 -2,000 -45%
001-1203-529.15-40 Accrued Leave Buyback 0 0 1,000 3,116 3,500 0 -1,000 -100%
001.1203-529.21-10 FICA Taxes 0 0 26,776 15,582 22,837 26,875 99 0%
001-1203-529.21-20 Medicare Taxes 0 0 6,262 3,644 5,341 6,285 23 0%
001-1203-529.22-10 Retirement Contributions 0 0 88,205 54,999 78,928 67,192 -21,013 -24%
001-1203-529.23-10 Life&Health Insurance 0 0 121,304 90,978 121,304 94,359 -26,945 -22%
001-1203-529.24-10 Worker's Compensation 0 0 22,384 16.864 18,359 25,697 3,313 150
PERSONALSERVICESr r 668,363 420,307601,011
001-1203-529.31-10 Professional Services 0 0 12,684 9,428 14,334 •16,000 3,316 26%
001-1203-529.34-10 Contractual Services 0 0 0 250 250 0 0 0%
001-1203-529.40-10 Training&Per Diem 0 0 0 315 315 0 0 0%
001.1203-529.40-20 Edu Reimb&Certification 0 0 9,940 1,572 7.740 6,500 -3,440 -35%
001-1203-529,41-10 Telephone 0 0 2,450 1,615 2,050 2,880 430 18%
001-1203-529.46-30 Vehicles Maintenance 0 0 1,650 1,700 1,800 1,900 250 15%
001-1203-529.47-10 Printing&Binding 0 0 750 185 750 750 0 0%
001-1203-529.51-10 Office Supplies 0 0 4,500 4,687 6,7001 5,500 1,000 22%
001-1203-529,52-10 Gasoline 0 0 10,732 4,603 8,432 10,011 -721 -7%
1-1203-529.52-20 Misc.Supplies 0 0 1,620 3051 3,295 1,190 430 -27%
1203-529.52.30 Computer Software 0 0 2,880 2,880 2,880 0 -2,880 -100%
001-1203.529.52-50 Uniforms 0 0 2,275 1,922 2,775 1,750 -525 -23%
001-1203-529.54-10 Books,Subscriptions 0 0 50 0 50 50 0 0%
001-1203-529.54-20 Memberships 0 0 210 217 220 250 40 19%
OPERATING EXPENSES r r r
001-1203-529.64-10 Computer 0 0 7,200 1,5001 6,125 0 •7,200 -100%
001-1203-529.64-40 JOffice Furniture 0 0 5,000 0 1,850 0 Anno/
CAPITAL OUTLAY r r 12,200 1,500 7,975 r rr 00 .
TOTALS 0 01 730,3041 464,2321 660,5771 688,616 -41,688 -6°k
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal Services (26,528) More employees on singe health plan;Three new hues are are under the FRS pan instead of City's
ension plan
.40-20 Educ Reimb (3,440) Reduction based on trend
.52-30 Equip. Maint (2,880) Start up fee for Code software in FY 2007.
26
Beach Division
Services, Functions and Activities:
This division is responsible for providing maintenance and safety for over one mile of beach
waterfront along the coastline of the City of Dania Beach.
Personnel Summary
Position Full Time Part Time . Salaries
Manager, Beach Lifeguards 1 $ 66,978
Supervisor, Beach Lifeguards 1 $ 44,075
Beach Lifeguards 4 2.32 $ 248,257
Total 6 2.32
Salaries include COLA and merit for FY 2008 where applicable.
27
Office of the City Manager (Beach Division)
Acct.Number Account Description FY 2006 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-7202-572.12-10 Regular 192,829 238,137 257,763 156,397 224,420 272,513 14,750 6%
001-7202-572,13-10 Pan-time 100,821 119,169 131,795 66,936 131,795 86,796 -44,999 -34%
001-7202-572.14-10 Overtime 9,230 3.880 3,000 1,973 3.000 3,000 0 0%
001-7202-572,15-10 Longevity Pay 11,797 0 0 0 0 0 0 0%
001-7202-572.15-40 Accrued Leave Buyback 4,459 2,810 1,500 5,696 7,500 2,500 1,000 67%
001-7202-572.21-10 FICA Taxes 21,069 23,412 25,760 14,615 22,312 22,968 -2,792 -11%
001-7202-572,21-20 Medicare Taxes 4,927 5,476 6,026 3,418 5,219 5,372 -654 -11%
001-7202-572.22-10 Retirement Contributions 40,376 53,549 68,176 41,806 57,454 51,051 -17,125 -25%
001-7202-572.23-10 Life 8 Health Insurance 80,278 86,792 58,510 43,883 58,610 61,763 3.253 6%
001-7202-57 Workers'Compensation 15,456 25,482 21,023 15,838 17,245 24,075 3,052 15%
PERSONAL481,242 558,707r 530,038
001-7202-572.31-10 Professional Services 1 44,691 40,546 40,701 37,533 47,701 41,030 329 1%
001-7202-572.34-10 Contractual Service 0 649 0 0 0 0 0 0%
001-7202-572.40-10 Training 8 Per Diem 70 145 1,450 405 1,450 1,450 0 0%
001-7202-572.40-20 Edu Reim 6 Certification 1,262 0 1,000 0 0 0 -1.000 100%
001-7202-572,40-30 Expense Account 1.280 0 0 0 0 0 0 0%
001-7202-572.41-10 Telephone 1,624 696 720 454 720 0 -720 -100%
001-7202-572.43-10 Water 0 21,344 17.000 19,610 25,531 36,000 19,000 112%
001-7202-572.43-20 Electricity 2,921 1,694 3,895 1,659 2,000 7,200 3,305 85%
001-7202-572.44-30 Misc.Rentals 3,449 4,831 4,620 4,923 5,000 3,600 -1,020 -22%
001-7202-572,46-10 Equipment Maintenance 0 65 0 0 0 650 650 0%
001-7202-572.46-20 Communication Equip Mtn. 0 225 1,000 0 500 0 -1,000 100%
001-7202-572.46-30 Vehicles Maintenance 294 1,236 2,000 2,444 3,000 5,000 3,000 150%
001-7202-572.46-40 Building Maintenance 4,105 3,032 4,800 5,291 5,400 3.800 7,000 -21%
001-7202-572.46-50 Grounds Maintenance 9,031 12,496 7,590 7,057 10,913 5,590 -2,000 -26%
001-7202-572.47-10 Printing&Binding 245 0 500 0 500 0 -500 -100%
001-7202-572,49-30 Permits 8 Licenses 0 0 0 602 602 6101 610 100%
001-7202-572.52-10 Gasoline 2,979 3,141 4,555 962 4,555 1,647 -2,908 -64%
001-7202-572.52-20 Misc.Supplies 9,680 9,115 4,950 8,772 10,171 2,850 -2,100 -42
001-7202-572.52-50 Uniforms 4,406 3,895 4,375 2,239 2,500 4,375 0 0%
001-7202-572.52-60 Building Supplies 4,301 5,441 5,500 3,013 4,000 6,000 600 9%
001-7202-572.52-70 Medical Supplies 1,560 719 1,400 1,0181 1,400 1,400 0 0%
001-7202-572.54-20 Memberships OF 0 225 0 225 225 0 D%
OPERATING EXPENSES 91,898 109,270 106,281
001-7202-572.62-10 Buildings 0 0 5,000 0 01 -5,000 100%
001-7202-572.63-10 Improv.Other Than Bidg. 0 41,625 0 0 0 0 0 0%
001-7202-572.64-30 Machines 6 Equipment 11,685 7,529 0 CAPITAL 0 0 0 0 0°h
• rrr r rrr r rrr rr
001-7202-572.71.10 Principal 1,5331 0
001-7202-572.72-10 Interest 11 0 0 0 0 0 0 0%
DEBTSERVICE 1,544 0 0 r r I
TOTALS 1 586,3691 ,131 884,834 448,644 866,523 661,465
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
+ A 3-10 Part-time (44,999) Custodian positions transferred to City Manager's Office in mid year of FY 2007
�--� Additional bathroom share between Marina to be operation in October 2007, Also,budget amount in FY
.43-10 Water 19,000 2007 is low as City of Hollywood failed to charged the City prior to FY 2006 and there is no trend to make
an accurate projection.
28
General Administration
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 S %
Actual Actual Budget 613012007 Est, Proposed Var. Chg.
)01-1800-519.23-1 Life&Health Insurance 429,234 450,000 514,306 385,729 514,306 474,501 -39,805 -89/6
001-1800-51).25-10 Unemployment Comp. 1,960 12,584 15,000 -64 10,000 10,000 -5,000 -33%
PERSONAL06 385,665 524,306 484,50180
001-1800-519.31-10 Professional Services 243,019 217,322 262,050 119,675 332,300 251,000 -11,050 -4%
001-1800-519.31-30 Consultant Engineers 6,686 9,238 10,000 2,500 6,000 10,000 0 0%
001-1800-519.34-10 Contractual Service 15,098 15,527 61,940 9,367 11,940 16,860 -45,080 -73%
001-1800-519.41-10 Telephone 36,544 38,895 41,190 31,064 42,734 35,560 -5,630 -14%
001-1800-519.41-20 Postage 26,186 27,353 32,400 32,062 39,000 36,710 4,310 13%
001-1800-519.43-1C Water 7,312 7,705 8,058 7,040 9,000 10,484 2,426 30%
001-1800-519.43-2C Electricity 49,463 62,299 74,052 37,080 67,520 84,507 10,455 14%
001-1800-519.43-3C Natural Gas 436 1,536 380 235 350 380 0 0%
001-1800-519.44-1C Equipment Rentals 10,494 10,307 10,346 4,757 8,000 7,704 -2,642 -26%
001-1800-519.44-2 Trailer Rentals 0 8,551 10,000 11,045 13,500 0 -10,000 -100%
001-1800-519.45-1 Insurance Coverage 482,371 507,229 667,414 674,578 674,578 738,905 71,491 11%
001-1800-519.45-2 Judgements&Settlements 350 30,875 20,000 885 35,000 20,000 0 0%
001-1800-519.46.1 Equipment Maintenance 3,322 3,228 3,200 3,521 4,120 3,315 115 4%
001-1800-519.46-4 Building Maintenance 7,090 21,110 10,258 6,961 43,000 9,543 -715 -7%
001-1800-519A6-5C Grounds Maintenance 11,354 8,867 10,450 7,203 10,000 10,450 0 0%
001-1800-519.47-1 Printing&Binding 9,491 9,045 7,450 3,204 7,450 4,950 -2,500 -34%
001-1800-519.48-1 Promotional Activities 76,003 29,555 35,440 13,550 33,995 18,540 -16,900 -48%
001-1800-519.48-11 Airport Related Promotion 0 0 50,000 1,134 50,000 50,000 0 0%
001-1800-519.48-1 Centennial Celebration 29,952 0 0 0 0 0 0 0%
001-1800-519.49-1C Other Current Charges 6,249 4,482 6,530 5,882 6,162 6,280 -250 -4%
001-1800-519.49-2 Legal&Display Advertise 4,120 5,500 7,300 4,450 7,300 5,200 -2,100 -29%
001-1800-519.51-1 Office Supplies 9,360 5,724 10,920 5,059 9,200 9,650 -1,270 -12%
001-18DO-519,52-2C Misc Supplies 4,235 4,052 4,700 1,432 3,000 2,900 -1,800 -38%
001-1800-519.52-6 Building Supplies 4,398 3,546 5,840 2,371 5,340 4,840 -1,000 -17%
001-1800-519.52- Hurricane Expenses 391,084 3,294,622 150,000 136,948 150,000 0 -150,000 -100%11
001-1800-519,54-1 Books,Subscriptions 161 251 290 119 286 260 -30 -10%
001-1800-51 9.54-2jMemberships 11,050 11,332 12,0301 10,4571 12,0371 11,090 -940 -8%
•• r
001-1800-519.64-3 Machines&Equipment 0 0 0 17,558 27,588 0 0 0%
001-1800-519.64-4 Office Furniture 0 0 0 0 0 0 0 0%
CAPITAL OUTLAY r • 17,558 27,588 r r r
001-1800-519.71-1 Principal 1 217,193 217,6611 44,3541 33,2401 44,524 46,479 2,125 5°h
001-1800-519.72-1 Interest 26,592 17,212 12,114 9,109 11,9d2 9,988 -2,126 -18%
• r
001-1800-519.82-1 Aids to Private Org. 10,000 30,7921 17,9381 14,688 14,688 14,908 -3,030 -17
GRANTS &AIDS 10,000 30,7920 I I
11001-1800-519.91-2C Transfer to Grant 0 107,069 150,0001 389,972 415,9721 50,000 -100,000 -67%
/'^ 001-1800-519.91-3 Transfers to CIP 1,273,019 1,534,912 2,206,598 688,018 3,270,222 4,274,627 2,068,029 94%
f 001-1800-519.91-4 Transfers to Water 348,820 0 0 0 0 0 0 0%
001-1800-519.91-5 Transfers to Sewer 348,820 0 0 0 0 0 0 0%
29
General Administration
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 S %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
Oi-1800-519.91-8 Transfer to Debt Service 212,025 620,415 630,538 526,855 631,0301 631,443 905 0%
INTERFUND .r 4,956,070
001-1800-519.99-1 Contingency 10 D1 596,840 0 0 5877011
--
OTHER USES 0 r 596,840 r 0 587,011
TOTALS 4,313,4911 7,328,7961 5,699,9261 3,197,6841 6,522,0841 7,448,085 1,748,159 31%
Major Variance or Highlights of the Department
CategorylLine Item Amount Explanation
.31-10 Prof.Svc. (11,050) Pension consultant services,CRA brochure and Arts downtown display expenses will not reoccur in FY 2007
.34-10 Contract Svc. (45,080) Eliminated capital project management services
.45-10 Ins.Coverage71,491 Project increase as per consultant
. 11
71-10 Principal 2,125 Debt paid off in FY 2006
30
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Department of Community Development
Services, Functions and Activities:
Planning and Zoning: This Division is responsible for comprehensive planning, strategic
planning (special projects), CRA Planning, site plan review, current planning (zoning amendments,
land use plan amendments, zoning text amendments, plats, site plans, variances, special exceptions,
special permits) and Geographic Information Services (GIS). The Division also manages and
coordinates the site plan review process with fire-rescue, public services, and landscaping and
engineering consultants.
Business Licensing: The Business Licensing Division is responsible for the processing and
issuance of business licenses (`B.L.") for new and existing businesses. This includes the
distribution of the B.L. applications to the appropriate review disciplines (zoning, building,
electrical, mechanical, plumbing, and fire-rescue) and collection of fees at time of B.L. issuance.
Major Accomplishments (July 1, 2006—July 1,2007):
➢ Completed TOD and TOC Zoning Districts.
➢ Completed Industrial General ("IG") Zoning District amendments (Port Laudania).
➢ Completed Marina Mile (MA-1) Zoning Districts.
/�+ ➢ Completed and obtained Florida DCA approval of Comprehensive Plan EAR Report.
€ ➢ Completed Transportation Element (Florida DCA comments pending).
➢ Established Multi-Disciplinary Pre-Site Plan Committee.
➢ Responded to over 1,500 zoning and land development inquiries.
➢ Received and processed 124 Planning and Zoning Applications.
➢ Issued over 3,400 Business Licenses.
➢ Established Business License processing procedures.
➢ Established administrative variance procedure (See 2008 Key Objectives below).
Maior Development Projects (Construction, Construction Pending, or Site Plan Pending)
➢ Aqua Isles (127 townhouses)
➢ Bank Atlantic (Dania Beach Boulevard)*
➢ Banyon Bay Expansion (128,000 sq. ft. marina, dry stack, and restaurant)
➢ Broward International Commerce Center Phase II (200,000 sq. ft. —Bryan Road)
➢ Bryan Road Warehouse (200,000 sq. ft. — Bryan Road and NW 1" Street)
➢ Best Western Hotel (100 rooms— Stirling and I-95)*
➢ Boyd Gaming Complex (300,000 sq. ft.)
➢ Cape Fear (55 townhouse and zero lot line units)*
➢ DCOTA (250,000 sq. ft. office building)
➢ DJP Airport West (200,000 sq. ft. of Office/Warehouse adjacent to SW 30`h Avenue).
➢ Forest View SF Homes (31 homes—NW corner of Stirling and SW 351h Avenue).*
➢ Griffin Road Partners (NW corner of Ravenswood & Griffin: 282 hotel rooms).
➢ Harbour Town Marina Dry Stack (40,000+ sq. ft.).
➢ Hyatt and Summerfield Suites (250 units, behind Spring Hill Suites).
31
➢ Ippolito Homes (34 units; behind Tropical Acres).
➢ Leto Townhouses: (20 units - Griffin Road east of 30`h Avenue).*
➢ Leto Retail: (5,000 sq. ft. - Griffin Road east of 30`h Avenue).*
➢ Maimonides School —Phase 2 (30,000 sq. ft. —East side of SW 40`h Avenue)*
➢ Maimonides School —Phase 3 (25,000 sq. ft. —East side of SW 40`' Avenue)
➢ Oaks Condominium Phase (114 units— Stirling Road east of SW 40`h Avenue)*
➢ Sheridan Hotel Phase 11 (100+ units).
➢ Shops at Griffin(SW corner of Ravenswood & Griffin: 50,000 sq. ft. shopping center).
➢ SR 84 Commerce Center (15,000 sq. ft. of office/warehouse).
➢ Trivium Office Condo (59,427 sq. ft. — SR 84)*
➢ US Customs (30,000 sq. ft. — SW 7`h Avenue).
➢ Venetian (40 townhouses; 20 condos)
➢ Villas at Oak Hammock (31 town homes)*
➢ Watercolors Townhouses (20 units - SW 32 Avenue).*
*Projects under construction.
FY 2008 Key Objectives:
Planning and Zoning
➢ Complete Neighborhood Master Plan*
➢ Complete Library Master Plan**
➢ Complete 90% of EAR-Based Comprehensive Plan Amendments (18 months)***
➢ Complete Unified Land Development Code (24 months)**
➢ Improve ranking of Commuter Rail Station Site at FEC and Dania Beach Blvd
➢ Begin Local Census Update preparation (2010 Census)
➢ Revise and Update Planning and Zoning Application Fees
➢ Simply variance process for SF homes (subject to City Attorney and Commission approval)
➢ Improve administrative variance procedure (subject to Commission approval)
**In partnership with Consultants.
***Includes preparing new Land Use, Housing, Transportation, Capital Improvements,
Infrastructure (water, sewer, and drainage), and Conservation Elements of the Comprehensive
Plan. In partnership with Consultants and Public Services Department.
Business Licensing: Maintaining and update the B.L. database. Review and process B.L.'s in a
thorough manner. Reevaluate delinquent license collection procedures.
Performance Measures: FY 2006 FY 2007 FY 2008
Actual Projection Goals
Pre-Application Site Plan Review
(20 working days or less) 1 N/A 95% 95%
Initial Site Plan Review (25 working days or less)1 85% 95% 95%
'Includes Planning, Zoning, Engineering, Public Services, Landscape, and Fire review.
32
Personnel Summary
Position Full Time Part Time Salaries
Director of Community Development 1 $ 123,156
Administrative Specialist II 1 $ 36,704
Occupational License Specialist 1 $ 56,927
Occupational Licensing Coordinator 1 $ 39,781
Planning Associate 1 $ 59,459
Planner 1 $ 49,863
Principal City Planner 1 $ 78,575
Total 7
Salaries include COLA and merit for FY 2008 where applicable.
33
Department of Community Development
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 S %
Actual Actual Budget 6/3 012 0 0 7 Est. Proposed Var. Chg.
01 1-1501-515.12-10 Regular 572,715 631,214 487,586 293,999 428,945 444,465 -43,121 -9%
u01-1501-515.1410 Overtime 3,495 10,187 2,700 2,025 2,700 3,100 400 15%
001-1501-515.15-40 Accrued Leave Buyback 5,747 43,811 7,000 0 5,000 4,000 -3,000 -43%
001-1501-515.21-10 FICA Taxes 41,062 45,537 32,046 18,681 27,595 28,644 -3,402 -11%
001-1501-515,21-20 Medicare Taxes 10,0331 11,148 8,039 4,769 7,095 7,284 -755 -9%
001-1501-515.22-10 Retirement Contributions 179,944 203,570 133,5031 88,819 125,162 121,882 -11,621 -9%
001-1501-E1 23-10 Life& Health Insurance 167,225 222,588 94,117 70,588 94,117 58,576 -35,541 -38%
0011 1501-515.24-10 Workers Compensation 17,929 26,2281 4061 306 334 1,780 1,374 338%
PERSONALr r
001-1501-515.31-10 Professional Services 11,603 124,340 233,100 50,884 J9b'tsvbl 119,982 -113,118 -49%
001-1501-515.31-30 Engineer Cost 0 0 200,000 4,340 212,000 0 -200,000 100%
001-1501-515.40-10 Training& Per Diem 4,536 4,476 9,000 7,061 9,000 5,850 -3,150 -35%
001-1501-515,40-20 Edu Reimb&Certification 2216 1,478 2,500 2,316 2,500 2,375 -125 -5%
001-1501-515.40-30 Expense Account 2,409 2,407 2,400 1,701 2,400 2,400 0 0%
001-1501-515.41-10 Telephone 3,582 3,140 1,550 1,127 1,550 1,350 -200 -13%
001-1501-515.44-10 Equipment Rentals 4,392q9""..379721
4,400 3,307 4,392 3,436 -964 -22%
001-1501-515.46.10 Equipment Maintenance 382 500 0 250 475 -25 -5%
001-1501-515.46-30 Vehicles Maintenance 1,506 350 200 350 350 0 0%
001-1501-515.47-10 Printing&Binding 6,888 6,750 4,229 15,750 5,000 -1,750 -26%
001-1501-515.49-20 Legal&Display Advertise 12,444 11,000 8,545 16,442 9,000 -2,000 -18%
01-1501-515.51-10 Office Supplies 6,166 4,000 3,644 4,000 3,600 -400 -10%
,1-1501-515.52-1 0 Gasoline 6,398 7,285 3,578 737 2,578 1,369 -2,209 -62%
001-1501-515.52-20 Misc.Supplies 317 10762 500 94 400 445 -55 -11%
001-1501-515.52-30 Computer Software 0 9,123 0 0 0 0 0 0%
001-1501-515.52-50 Uniforms 1,134 1,836 450 0 250 375 -75 -17%
001-1501-515.54-10 Books,Subscriptions 1,193 1,153 1,010 631 1,010 863 -147 -15%
001-1501-515.5420 Memberships 1,034 2,651 1,870 885 1,870 1,683 -187 -10%
OPERATING EXPENSES 66,200 195,572 482,958 89,701 670,638
001-1501-515.6410 1 Computer 1,129 13,1001 1,8001 2, 6,300 0 -1,800 -100%
001-1501-515.6430 MachinesB Equipment 0 0 0 07
3,000 0 0 0%
CAPITAL OUTLAY00 1,800 2,441 9,300 r 4,800 -100%
POI-1501-515.71.10 1 Principal 9.411 8,849 3,8301 1,9311 3,830 1,995
001-1501-515.72-10 Interest1 730 495 225 97 225 33 -192 -85%
DEBT SERVICE 10,141i t r r
TOTALS 1,076,6201 1,412,2991 1,264,210 673,3571 1,374,941 J 830,312 -423,898 -34%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal Services (95,666) Transfer Engineer position to Public Services Department
1-10 Prof Svc. (113,118) Comprehensive Plan update,Local Activity Center consulting fees budgeted in FY 2007
31-30 Eng.Cost (200,000) Central City Traffic Impact Study in FY 2007
34
Building Division
Services, Functions and Activities:
This Division is responsible for the health, safety and welfare of the citizens of Dania Beach
through permitting and inspection of all construction, including new, remodel, additions and
repairs of all properties, both commercial and residential; performance of inspections for
code compliance on commercial properties prior to issuance of occupational licenses; aid law
enforcement by identifying, condemning and removing or causing to be restored or upgraded,
substandard buildings within the City; maintains property standards by enforcing building
and City code requirements for existing properties; and project administration of City
construction.
FY 2007 Accomplishments (July 1, 2006—July 1, 2007)
Approximately 3,707 building permits issued with an estimated construction value of
$74,509,239.00.
Performed approximately 14,000 building inspections.
FY 2008 Key Objectives:
Meet or exceed updated performance measures (see below).
Promote the general safety and well being of buildings and their occupants by conducting
complete and thorough building plan review and inspections.
Continue to emphasize personal service and education to those not familiar with the
construction process, especially home-owner builders.
Update building permit fees.
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
Maintain 30 - 60 working day initial review period for
Commercial, Industrial, and Multi-family projects* 90% 95% 95%
Maintain 30 working days or less initial review period for
Single-family homes* 90% 95% 95%
Respond to inspection requests within 24—48 hours* 90% 95% 95%
*Zoning, Structural, Electrical, Mechanical, Plumbing, Engineering (Fire Department
excluded)
35
Personnel Summary
Position Full Time Part Time Salaries
Administrative Technician 2 $ 74,528
Building Inspector 1 $ 65,314
Chief Electrical Inspector 1 $ 84,107
Permit Service Specialist 2 $ 69,796
Permitting Office Supervisor 1 $ 42,480
Total 7
Salaries include COLA and merit for FY 2008 where applicable.
36
Department of Community Development
(Building Division)
Acct.Number Account Description FY 2006 FY 2006 FY 2007 YTD FY 2007 FY 2008 9 %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-1502-524.12-10 Regular 225,370 276,550 306,307 222,663 306,532 336,224 29,917 10%
001-1502-524.14-10 Overtime 3,211 4,714 4,000 514 3,500 3,000 -1,000 -25%
001-1502-524.14-11 Hurricane Overtime 0 121 0 0 0 0 0 0%
001-1502-524.15-10 Longevity Pay 1,191 0 0 0 0
0 0 0%
001-1502-524.15-40 Accrued Leave Buyback 3,608 21950 2,500 p p
2,500 0 0
001-1502-524.21-10 FICA Taxes 16,446 20,220 22,192 15,656 21,965 23,428 1,236 6%
001-1502-524.21-20 Medicare Taxes 3,846 4,729 5,218 3,661 5,137 5,480 262 5
001-1502-524,22-10 Retirement Contributions 81,571 81,723 100,542 72,663 99,722 107,326 6,784 7%
001-1502-524,23-10 Life 8 Health Insurance 57,050 76,999 83.278 62,458 83,278 61,763 -21.515 -26%
001-1502-524.24-10 Workers'Compensation 21.450 6,467 9,891 7,452 8.111 14,217 4,326 44%
001-1502-524.31-10 Professional Services 241.631 437.152 753,740 416,322 753,740 673,085 -80,655 -11%
001-1502-524.40-10 Training 8 Per Diem 1,213 2,092 2,900 1,432 2,100 2,300 -600 -21
001-1502-524.41-10 Telephone 1,165 1,029 1,350 757 1,350 950 -400 -30%
001-1502-524.44-10 Equipment Rentals 2,196 2.196 2,300 1,653 2.200 3,220 920 40%
001-1502-524.46-10 Equipment Maintenance 0 0 100 25 60 75 -25 100%
001-1502-524.46-30 Vehicle Maintenance 1280 1,055 1,800 655 1,800 1.800 0 0%
001-1502-524A7-10 Printing S Binding 1479 1,975 2,500 1,290 2,250 2,100 -400 -16%
001-1502-524.51-10 Office Supplies 3,094 2,154 2,200 2,203 2,500 2.100 -100 -5%
001-1502-524.52-10 Gasoline 2.396 3,583 4,200 2.408 4.200 5,001 801 19%
001-1502-524.52-20 Misc.Supplies 188 1302 11 0 0 0 0 0%
001-1502-524.52-50 Uniforms 322 462 650 471 650 550 -100 -15%
001-1502-524.54-10 Books,Subscriptions 692 12 1300 373 800 1,250 -5 --4%
001-1502-524.54-20 Memberships 454 603 540 279 540 485 -55 -10
001-1502-524.64-10 Computer 0 3,673 0 0 0 0 0 0%
001.1502-524.64-40Of0ce Furniture 0 0 1,000 0 1,000 0 -1,000 -100%
001-1502-524.71-10 Principal 3,661 1,901 0 0 0 0 0 0%
001-1502-524.72-10 Interest 218 37 0 0 0 0 0 0%
DEB T SERVICEr
TOTALS 873,832I111 812,9361 1,301,4361 1,246,854 -61,654 -6Ye
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.12.10 Salaries 29,917 One employee went in to DROP plan,of which salary increased by employer pick-up of employee contribution
.31-10 Prof Svc. (80,655) Based on projected activity and trend in FY 2007.
37
orl� Department of Finance
Services, Functions and Activities:
The Finance Department is responsible for managing the City's financial resources in the
most cost effective and efficient manner. It includes accounting, budgetary, procurement,
debt management, and treasury management functions.
Under the accounting functions, the department provides accurate and monthly financial
reports to all departments, prepares the Comprehensive Annual Financial Report, payroll
processing, accounts payable, accounts receivable billing and collections and fixed assets
reporting. The department is also responsible for water and sewer utility billings and
collection.
For budgetary functions, the department is responsible for preparing and monitoring the
annual operating budget. In April each year a mid-year review is conducted with all
departments to address any issues that may arise which requires budget revision. The
department is also responsible for the preparation of a five-year Capital Improvement Plan.
As for purchasing function, the department ensures all goods and services are procured in the
most competitive methods and adhere to the purchasing policies set forth by the City's Code
of Ordinance and management.
Finance is also responsible for investment of city's idle funds to ensure that it is invested in
the most liquidable, low risk and maximum rate of return. Internal controls are also
established to ensure all city's funds are secured and free of fault. When required, the
department is responsible for the debt issuance as approved by City Commission and
payment of of debt service.
Effective October 1, 2007, the Information Services Division reports directly to the Director
of Finance.
FY 2007 Accomplishments:
➢ Issued RFP and successfully negotiated audit fees and engaged new auditing firm for
FY 2008, 2009 and FY 2010.
➢ Implemented surcharge for water utility fees due to restriction imposed by South
Florida Water Management.
➢ Performed numerous analysis of how the "Tax Reform Proposals" could impact the
City.
➢ Provided detailed quotes analysis for furniture to be purchased at second floor of City
Hall.
38
➢ Engaged actuarial services for the implementation of GASB 43 and 45 (Other Post
Employment Benefits) and presented findings to City Commission.
➢ The Comprehensive Financial Report issued in FY 2005 continued to receive the
award from Government Finance Officer's Association for the Certificate of
Excellence in Financial Reporting.
➢ Finalized the Citywide Infrastructure and Fixed Assets Policy and developed forms to
account for assets through acquisition, transfer/disposition and lost or damaged
property.
➢ Issued FY 2005-2006 financial statements and implemented new GASB 44 for the
statistical section of the financial statements.
➢ Inventoried all City fixed assets. This is the first year that the City has utilized its
own system instead of engaging consultant to perform the task. A savings of over
$10,000 to the City. Also, this will provide better internal control as we will be also
accounting for small items that can be easily remove from City's premises such as fax
machine, printers, digital cameras etc.
➢ Implement process to review all zero consumption accounts on a monthly basis with
Public Services to ensure meters are functioning accurately. (This was initially
targeted for every 6 months.)
➢ Implemented paperless approval for accounts payable expenses incurred less than
$1,500 which streamlines the operation and less paper to be filed.
➢ Document images all accounts payable invoices for fiscal year 2004-2005.
➢ Successfully placing City's surplus assets for an on-line auction, generating
$5,588.94 in proceeds.
➢ Initiated negotiations or obtained other bids from vendors for comparison to those
submitted by the departments and realized savings.
Issues:
➢ Explore Other Revenue Options: Parking Fees, Recreation Fees, Fire Inspection Fees,
Business License tax, special assessments and other funding sources.
➢ With the assistance of the project manager, develop a cash drawdown schedule for
all general obligation projects so idle cash can be invested to the fullest.
➢ Research credit card or debit card payment for permit fees and utility fees.
➢ Implementation of Government Accounting Standard Board Statement 45.
➢ Develop a Financial Policy.
➢ Develop a monitoring schedule of City's debt capability.
➢ Provide data base for City's infrastructure assets.
➢ Ensure AvMed Health Care provide claims data on Medicare eligible retirees so
that Medicare Part "D" reimbursement can be filed in a quarterly basis instead
annually.
➢ Rate Study for Water and Sewer. Ensure it will cover the SRF projects debt
service.
39
FY 2008 Key Objectives:
Objective 1: Explore other revenue options
Objective 2: Implementation of credit card payment option for citizens
Objective 3: Water and Sewer Rate Study
Objective 4: Develop a quarterly investment report to the Commission.
Objective 5: Medicare "Part D" reimbursement
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
Payment of Accounts Payable within 5 days of due date 90% 96% 98%
Month End Closing by the 12th of each month 50% 70% 80%
Management Comments issued by Auditor 0 1 0
Investment return higher than SBA by 30 basis point N/A 30% 35%
Personnel Summary
Position Full Time Part Time Salaries
t�
Director of Finance 1 $ 114,208
Assistant Finance Director 1 $ 78,224
Purchasing and Contracts Coordinator 1 $ 74,317
Payroll & Accounting Coordinator 1 $ 46,923
Accountant 1 $ 45,433'
Administrative Coordinator 1 $ 57,410
Administrative Technician* .5 $ 11,621
Accounting Technician II* 1 $ 29,567
Accounting Specialist* 1 $ 37,082
Accounting Technician II 1 $ 38,363
Administrative Technician** .5 $ 11,621
Customer Service Representative** I _ $ 26,673
Total 10 1
Salaries include COLA and merit for FY 2008 where applicable.
Full Time equivalency for part-time position
1 Salary reflects "Controller" position. If not approved, accountant salary is $43,269.
*Denotes Water Fund
**Denotes Sewer Fund
40
Department of Finance
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-1701-513.12-10 Regular 315,809 347,723 415,015 301,622 424,562 454,876 39,861 10%
001-1701-513.14-10 Overtime 0 309 500 21 200 0 -500 -100%
001-1701-513.15-10 Longevity Pay 12,709 0 0 0 0 0 0 0%
001-1701-513,15-40 Accrued Leave Buyback 944 5,191 3,000 1,848 3,000 3,000 0 0%
001A701-513.21-10 FICA Taxes 22,508 23,377 28,223 19,041 26,714 29,447 1,224 4%
001-1701-513,21-20 Medicare Taxes 5,522 5.928 7,0241 4,8461 6.8741 7,3731 349 5%11
001-1701-513,22-10 Retirement Contributions 98,941 111.581 131,4261 92,1391 127,3871 117,740 -13,686 -10%11
001-1701-513.23-10 Life 8 Health Insurance 50,563 54,609 92,218 rg,1631 92,218 74,752 -17,466 -19°b
001-1701-513.24-10 Workers'Compensation 1,131 1,399 1,324 997 7,090 1,612 488 37%
PERSONALt: 127 550,117 678r730 rr 10,270
001-1701-513.31-10 Professional Services 5,385 2,915 5,950 5,165 10,000 3,450 -2,500 42%
001-1701-513.32-10 Accounting&Auditing 38,428 42,910 45,360 44,753 44,753 45,000 -360 -1%
001-1701-513.40-10 Training&Per Diem 644 2.593 2,680 2,706 2,706 600 -2,080 -78%
001-1701-513,40-20 Edu Reim.&Certification 1,861 3.192 9,100 6,842 7.823 5.350 -3,750 -41%
001-1701-513.40-30 Expense Account 6,023 6,016 6,000 4,253 6,000 6,000 0 0%
001-1701-513.41-10 Telephone 356 307 360 210 276 300 -60 -17%
001-1701-513.46-10 Equipment Maintenance 115 315 400 0 400 300 -100 -25%
001-1701-513.47-10 Printing&Binding 1,851 2,079 3,120 1,066 2,796 2,590 -530 -17%
001-1701-513.49-10 County Recording Fee 4,137 3,5481 3,3601 3.3291 3,360 3,360 0 0%
001-1701-513.51-10 Office Supplies 4.035 4,1501 4,6001 2,5451 3,800 4,300 -300 -7%
001-1701-513.54-10 Books,Subscriptions 361 814 560 454 500 360 -200 -36%
001-1701-513.54-20 Memberships 720 870 1000 552 1,062 1,160 160 16°b
•• ,r
001-1701-513.64-30 Machines&Equipment 0 6,650 0 0 0 0 0 0%
001-1701.513.71.10 Principal 2,421 2,4721 0 0 0 0 0 0%
001-1701-513.72-10 Interest 155 104 0 0 0 0 0 0%
DEBTSERVICE 2,576 2,576 0 r r
TOTALS 1 574,6191 629,0621 761,220---M,5521 765,5211 761,770 560 0%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.12-10 Salaries 39,861 One employee went in to DROP plan,of which salary increased by employer pick-up of employee contribution
.31-10 Prof.Svc. (2,500) Perform capital assets in house and only engage consultant to update on roads infrastructure
.40-10120 Training (5,830) Reduce due to budget constraints
41
CITY OF DANIA BEACH
� inzlx FY 2008
13�c�ch,
ter. fi Program Modification Request Form
..$quest
Restructure Finance Department
Department Information
Department: 1701 Finance Accounting E!!
Fund 1: %
Fund 2: % Total Impact
Fund 3: % $92
Justification (Expected Outcome)
With the new implementations issued by the Governemnt Accounting Standard Board and Govenment Accountablity Office which occurred nearly every year,the
Finance Department requires someone to devote the time to address these implementations. Also,the Department has since the departure of the Assistant to the
City Manager,managed and filed for all grant reimbursements,including the reconciliation of the T.I.M.E.for kids program. SRF reimbursements and
reconciliation,marina billing also added additional functions to the division. Since FY 2006,the Department has been performing assets accounting which
includes annual inventory and reconcilation of fixed assets and in the process of inputting the infrastructure assets to the H.T.E.system. These functions was
contracted out prior and incurred over$10,000 per year. Also the Department is responsible for reimbursement of Medicare Part"D'which came into effect in
January 2006. This is a complicated process to obtain claims from our carrier,and to breakdown the costs that is allowed,calculated certain percentage that is
allowable by law. Currently,our calculation for 2006 reimbursement is approximately$18,000. The intent of this restructure is to reclass the current accountant to
"Controller"and the current Payroll and Accounting Coordniator position to"Accountant". No salary increase is proposed for the upgrade of the accountant,but
the Controller will have a 5%increase of$2,164
Alternatives/Adverse Impact if not funded:
Personnel:
Description of Personnel Requests:
Salary FICA Medicare Pension Insurance W Comp Salary Total
$0 $0 $0 $0
Expenditure:
Line Item Description of Request Cost
Salaries account $2,164
Fringe Benefits $428
3110 Prof. Svc. Professional Svc. -$2,500
Revenue: Total: $92
Line Item Description of Funding Amount
Total: $p
RECOMMENDED
42
Information Services Division
Services, Functions and Activities:
This division is responsible for the development, installation and maintenance of computer
systems and applications that support City services. Information Services is involved in the
identification of user needs, review of products and the selection of appropriate systems and
applications for use by the City. The division then follows through to acquire and implement
hardware and software and provide ongoing user support. Information Services also supports
the Internet, T-1 Line, Web Site, WAN, LAN, and telephone infrastructure, supports the
City-wide personal computer environment and ensures compliance to City policies relative to
technology acquisition and use.
FY 2007 Accomplishments:
➢ Installed servers and software for Document Imaging system (Optiview).
➢ Trained staff on use of document imaging program. This includes a group for general
searching and various individual members of different divisions on the use of the
applications set up for them. The training in the divisions also included the care and
use of the scanners.
➢ Created document imaging applications for the City Clerk, Code Compliance, Fire
Inspectors, Public Services, Occupational Licenses, Building Permits, Fixed Assets
and Human Resources.
➢ Provided for an off-site backup of the Document Imaging system to protect the
critical electronic data allowing us to destroy paper documents.
➢ Installed and implemented a ticketing system (Tracklt!) for tracking user calls and
requests for I.T. services.
➢ Purchased and brought new Citrix server on line for use by an expanded number of
users including remote workers.
➢ Upgraded the Symantec Anti-Virus Server for system wide protection and
monitoring.
➢ Performed memory upgrades on computers that access H.T.E./Naviline software
which is required for the new upgrade version.
➢ Consulted with phone system vendor and the State of Florida on best practices for
implementing the new phone system.
➢ Expanded website to include online Building Permits inquiries and requests for
inspections.
➢ Enhanced the online job applications module on the web site to include more
accessible EEOC reporting functions are required by law.
➢ Implement on-line Code Enforcement inquiries with regard to code compliance either
by owner name, addresses or folio number.
➢ Installed, received training and implemented a 24/7 cable channel information system
that provides citizens and visitors with up to date information about city meetings,
important city events and other information of interest.
43
R Issues:
➢ Provide training for users for different software.
➢ Need to address the replacement of aging computers.
FY 2008 Key Objectives:
Objective 1: Port current data documents over to storage server from current file server.
Provide logon scripts to map drives.
Objective 2: Continue replacing paper forms with electronic forms for all departments.
Objective 3: Implement new Phone System including multiple automated attendants to
improve customer service.
Objective 4: Provide cost efficient electronic solutions to work flow processes
and implement those solutions.
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Actual Goals
Respond to service calls within 24 hours N/A 88% 90%
Provide up time on network services N/A 93% 95%
Personnel Summary
Position Full Time Part Time Salaries
Technical Support Supervisor 1 0 $ 66,837
Technical Analyst/Webmaster 1 0 $ 57,770
Total 2
Salaries include COLA and merit for FY 2008 where applicable.
44
Department of Finance (information Services Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 8/30/2007 Est. Proposed Var. Chg.
J01-1704-713.12-10 Regular 101,201 109,558 113,530 82,720 116.970 124,607 11,077 10%
001-1704-713,14-10 Overtime 60 66 500 136 136 0 -500 100%
001-1704-713.14-11 Hurricane OT 117 228 0 0 0 0 0 0%
001-1704-713.15-10 Longevity 1.328 0 0 0 0 0 0 0%
001-1704-713.15-40 Accrued Leave Buyback 4,131 1,121 3,500 0 0 1,500 -2.000 -57%
001-1704-713.21-10 FICA Taxes 7,646 7,973 8.419 5,962 8,635 9,061 642 8%
001-1704-713.21-20 Medicare Taxes 1,788 1,864 1,969 1,394 2,020 2,119ffi4,00510%
001-1704-713.22-10 Retirement Contributions 31,420 36,104 39,396 29,156 39,948 43,401001-1704-713.23-10 Life B Health Insurance 12,973 14,010 11,023 8,267 11,023 9,804001-1704-71124-10 Workers'Compensation 355 451 370 279 304 499
001-1704-713.31-10 Professional Services 1.310 3,075 3,500 428 2,000 1,895 -10 -46%
001-1704-713.34-10 Contractual Services 70.144 83,747 85,100 64,022 84,000 83,600 -1,500 -2%
001-1704-713.40-10 Training&Per Diem 814 79 1,500 1,323 1,323 1,455 -45 -3%
001-1704-713.41-10 Telephone 667 701 785 513 691 720 -65 .8%
001-1704-713.46-10 Equipment Maintenance 2,928 8,308 16.600 6,673 15,250 11,750 -4,850 -29%
001-1704-713.49-30 Permits 8 Licenses Fees 31,442 31,067 37.200 24,994 36.700 34,825 -2,375 -6%
001-1704-713.52-20 Misc.Supplies 14,507 12,197 16,000 18.188 24,000 15,000 -1,000 -6%
001-1704-713.52-30 Computer Software 10,038 18,640 16,736 5,038 13,000 9,000 -7,736 -46%
001-1704-713.52-50 Uniforms 240 250 275 250 250 250 -25 -9%
001-1704-713.54-10 Books,Subscriptions 126 35 250 0 150 100 -150 -60%
001.1704-713.54-20 Memberships 249 294 300 195 468 300 0 0%
OPERA
00 1.1704-71 3.64-10 Computer 41,1271 32.251 26,7001 9,498 10,578 15,750 -1Q950 -41%
001-1704-713.64-30 1 Machines&Equipment 0 4,154 0 0 9,516 0 0 0°b
001-1704-713.71-10 JPrmclpal 37,8341 16,288 0 0 0 0 0 0%
001-1704-713.72-10 Interest 1,472 525 0 0 0 0 0 0%
DEBTSERVICE 39306 16.813 0 0 0 0 r 011
TOTALS 1 373,9171 382,9861 3113,6531 269,0361 376,9621 366,636 -18,017 4i%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal Services 15,082 Promotion of Technical Support Analyst to Technical Support/Webmaster after FY 2007 budget process
.46.10 Equip.Maint (4,850) Certification and ID of new phone sytem peformed in FY 2007
.52-30 Comp Software (7,736) Reduction in Adobe and Form Docs Upgrades
Capital Outlay
Account No. Account Description Amount Project Description
.64-10 Computer 15,750 21 computers(desktops only;no monitors)
45
.. Department of Fire-Rescue Services
Services, Functions and Activities:
"Advancing Service Through Caring" is the passion of Dania Beach Fire Rescue. Our Mission is
to preserve life, protect property, alleviate suffering, and care for the sick and injured through the
delivery of comprehensive, quality emergency services. These essential services include fire
suppression, fire prevention and life safety assessments, annual inspections, building plan review
and approval, emergency medical treatment, through a CON for advanced life support, and
medical transport of the sick and injured.
All our departmental efforts and energies are organized through departmental PILLARS. These
PILLARS: Fiscal Responsibility, Operational Improvement, Customer Service and Community
Outreach, Professional Development, Health/Wellness and Safety, and Infrastructure Support,
undergird our organization and function as steering elements for the delivery of our services.
Dania Beach Fire Rescue provides city-wide leadership in the mitigation, planning, response and
recovery from disasters. Through an "all-hazards" approach to Emergency Management, Dania
Beach Fire Rescue assists in the institutionalization of the National Incident Management System
(NIMS) into every aspect of emergency preparedness.
FY 2007 Accomplishments:
➢ Emergency Medical Services received an "Exemplary Status" Rating by the State of
Florida in a 2007 from a surprise service inspection.
➢ Maintained an average response time within all National benchmarks for Advanced Life
Support response and full fire suppression response to over 7,500 emergency calls for help
➢ Fire Prevention Division has reached a 98% business occupancy annual inspection
completion rate resulting in significant increases in inspection revenue, due to
commission supported staffing levels.
➢ Electronic medical reporting program fully operational including; data collection,
printed report at patient bedside, transport billing sent electronically to third party billing
agency, and the ability to easily extract data for internal quality assurance program,
outside legal requests and state reporting purposes.
➢ Improved unit responsiveness through our Automatic Aid Partnership redefining response
zones to increase citywide coverage.
➢ Greatly improved training through a new "on-line" CEU program, resulting in improved
training at a reduced cost and less "out of service time" required for training paramedics.
➢ Quality Assurance Program through the "Because We Care" initiative received State of
Florida review and approval.
➢ Utilized our "Mentorship Program" to train all new employees, resulting in improved
probationary status reports.
➢ CERT Team (Citizen Emergency Response Team) initiated without cost to Dania Beach,
through working partnership with Fort Lauderdale Fire Rescue's Training Division.
Allowed us to train a total of 8 citizens and begin a CERT Program for disaster response.
46
Issues:
➢ Insufficient staffing on the fire apparatus. Dania Beach is typically responding to 20-30
fires or high hazardous responses monthly. The city has a responsibility to respond to
large industrial, manufacturing, marina, and warehouse occupancies. These type
occupancies have an increased inherent response danger. The 3 personnel per year for
three year is entering year two, we are only supplying a fireman on the fire engine 30% of
the time. Dania Beach is one of only three remaining cities in all of Broward County to
operate a fire engine with that level of staffing.
➢ Apparatus replacement plan must be continued. An aging fleet both of staff vehicles
and emergency response apparatus needs replacement per CIP.
➢ Bunker gear replacement must be added to uniform operational budget. Out of Date
bunker gear is insufficiently protecting our firefighters. Three year purchase plan needs
funding for year two; 12 additional sets in year two @ $1,200 /set = increase uniform
budget $14,400.00
FY 2008 Key Objectives:
Objective 1: Continue the adopted hiring plan to reach a minimum of 3 paramedic firefighters for each
apparatus. Entering year two of a commission supported three year hiring process of three
personnel per year.
Objective 2: Continue the process of CIP fleet replacement, as described in our Capital Improvement
Plan. Replace: One transport rescue apparatus and two staff vehicles.
Objective3: Facilitate budgetary commitment to fund bunker gear replacement plan
Objective 4:Complete all required NIMS training for all required city workers at each differing level of
responsibility and the institutionalization of NIMS into the fabric of all preparedness,
response and recovery plans.
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
4• First Advanced Life Support Unit on Scene
from time of dispatch to arrival 5 minutes 5.5 minutes 5 minutes
Increased Professional Development: 10% >25% Same
Certifications, Degree Programs, technical specialties
% = Total Department advancement in educational
achievements during any given year per previous
total for combined certificate and degree programs
47
❖ 100% Closest Unit Response Plan Activation In Process Complete Complete
Automatic Aide Closest Unit Response regardless of
location between the two cities of Dania Beach and
Hollywood. Response Matrix: 9 Engines, 3 Ladders,
9 Rescues,2 Battalions, 1 Rescue Captain all
within 4 miles of city border responding
instantaneously per run assignment.
15 Firefighters on scene at a structural fire
within 9 minutes 90% 90% 90%
I.S.O National Rating Top 7% Submit Receive Maintain
8• NIMS Training Completed with recurrent Not Started In Progress Completed
Training matrix planned for all Dania Beach
required essential employees for response and
recovery
Personnel Summary
Position Full Time Part Time Salaries
Fire Rescue Division
Fire Chief 1 $ 102,500
Deputy Fire Chief 1 $ 128,116
Administrative Coordinator 1 $ 54,170
Administrative Assistant 1 $ 39,648
Fire Captain/EMT 1 $ 82,198
Fire Marshall/Captain 1 $ 90,450
Fire Inspector 3 $ 182,700
Battalion Chief 3 $ 291,287
Fire Captain/Paramedic 5 $ 404,212
Rescue Lieutenant 6 $ 421,332
Engineer/Operator/Paramedic/EMT 6 $ 449,796
Firefighter/Paramedic/EMT 28 $ 1,569,249
Division Chief—EMS 1 $ 99,658
Training Captain 1 $ 95,661
Total 59
Salaries include COLA, longevity, merit, and step increase for FY 2008 where applicable.
48
Fire Department (Fire-Rescue Services)
FY 2005 FY 2006 FY 2007 VTD FY 2007 FY 2008 Acct.Number Account Description $ %
Actual Actual Budget 6/30/2007 Est Proposed Var. Chg.
001-2201-522.12-10 Regular 3,689,4211 3,769,594 4,142,396 2,774,447 3.932,466 4,200,924 58,528 1%
001-2201-522.12-11 Hurricane Regular 126 3,020 0 0 0 0 0 0%
001-2201-522.14-10 Overtime 232,616 327,044 250.136 178,497 250,136 250,000 -136 0%
001-2201-522.14-10 Hurricane OT 26.114 104,440 0 0-0-0-0 0%
001-2201-522.15-10 Longevity Pay 226,855 226,654 225.292 219,007 219,007 227,438 2.146 1%
001-2201-522.15-20 State Incentive 12,891 11,776 16,070 7,372 10,151 10,920 -5,150 -32%
001-2201-522.15-30 Extra Fire Duties 62,212 89.164 90,000 34,430 55,000 70,000 -20,000 -22%
001-2201-522.15-40 Accrued Leave Buyback 130,092 240,014 150,000 105,653 130,000 150,000 0 0%
001-2201-522.21-10 FICA Taxes 280,148 293,508 341.385 205,658 322,319 347,091 5,706 2%
001-2201-522.21-20 Medicare Taxes 71.829 77,573 81,561 54,603 80,917 82,340 779 1%
001-2201-522,22-10 Retirement Contributions 1.053,112 1,224,647 1,512,944 1,026,368 1,464,527 1.564,224 51,280 3%
001-2201-522.23-10 Life&Health Insurance 721,975 781,671 713,227 534,926 713,227 636,988 -76,239 -11%
001-2201-522.24-10 Workers'Compensation 254,2281 298,4511 265.0861 199,711 217,406 3331315 68,229 260b
PERSONALr
001-2201-522.31-10 Professional Services 75,269R20,369
92,060 63,438 92,060 85,930 -6,130 -7%
001-2201-522.34-10 Contractual Service 82,039E20,500
25,995 136,885 149.602 14.217 11%
001-2201-52240-10 Training&Per Diem 9,898 11,345 20,500 11,000 -9,500 -46%
001-2201-522,40-20 Edu Reim/Re-Certification 11,432 13,814 15,000 15,500 500 3%
001-2201-522.40-30 Expense Account 2,409 640 2,400 2,400 0 0%
001-2201-522A1-10 Telephone 15,672 10,223 15,540 13,800 -1,740 -11%
001-2201-522.43-10 Water 4.316 , 5,3351 3,669 5,335 5,650 315 6%
001-2201-522.43-20 Electricity 17,122 20,195 26.274 12,331 26,274 22,750 .3,524 -13%
001-2201-522.43-30 Natural Gas 1.490 3,236 1,560 987 1,560 1,560 0 0%
001-2201-52244-10 Equipment Rentals 4,069 3,888 4,032 2,996 4,032 4,032 0 0%
001-2201-52244-30 Misc.Rentals 74,571 84,321 87,629 64,898 87,629 89,082 1,453 2%
001-2201-522.46-10 Equipment Maintenance 14,762 18,826 19,235 12,710 19,235 12,420 .6,815 .35%
001-2201-522.46-20 Communication Equip Main 1,669 454 4,500 2,863 4,500 2,250 -2,250 -50%
001-2201-522.46-30 Vehicle Maintenance 53,655 62,261 70,850 61,362 75,000 64,000 -6,850 -10%
001-2201-522.46-40 Building Maintenance 17,020 7,656 11.500 7,963 11,500 5,500 -6,000 .52%
001-2201.522.46-50 Grounds Maintenance 3,744 2,800 2,800 2,100 2,801 2,800 0 0%
001-2201-522.47-10 Printing&Binding 4,538 2,234 3,700 45 3,700 1,500 -2,200 -59%
001-2201-522.48-10 Promotional Activities 1,298 2,858 1,600 1,101 1,600 800 -800 -50%
001-2201-522.49.30 Permits&Licenses Fees 2,726 1,775 4,190 2,920 4,190 4,890 700 17%
001-2201-522.51-10 Office Supplies 6,2461 7,110 6,600 5,968 6,600 5,300 -1,300 -20%
001-2201-522.52-10 Gasoline 37,315 46,853 55,497 28,540 55,497 61,387 5.890 11%
001-2201-522.52-20 Misc Supplies 18,328 25,772 19,450 18,085 21,631 20,350 900 5%
001-2201-522.52-50 Uniforms 15,689 21,997 42,282 20,028 42,282 22,182 -20,100 -48%
001-2201-522.52-60 Building Supplies 6,547 5.464 5,500 3,964 5.500 5,500 0 0%
001-2201-522.52-70 Medical Supplies 59,634 56,969 53,000 42.220 53,000 54,500 1,500 3%
001-2201-522.54-10 Books,Subscriptions 2,543 5,345 2,600 1,893 2,600 5,345 2.745 106%
001-2201-522.54-20 Memberships 851 620 790 853 1500 1040 250 32%
OPERATING EXPENSES 544,852 632,410 709,809
671,070
001-2201-522.64-10 Computer 1,448 3,9901 24.4511 6,000 20,770 $0 -24,451 100%
001-2201-522.64-20 Vehicles 7,814 01 0 0 0 0 0 0%
/r. 001-2201-522.64-30 Machines&Equipment 17,735 10,539 54,300 50,796 82,050 0 -54,300 -100%
OUTLAYCAPITAL r r -78,751 r
49
Fire Department (Fire-Rescue Services)
YTD FY 2007 FY 2008 Acct.Number Account Description FY 2005 FY 2006 FY 2007 S
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-2201-522.71-10 Principal 114,931 105,923 96,177 69,106 86,711 63,920 -32,257 -34%
001-2201-522.72-10 Interest 24,879 19,815 26,181 10,166 18,499 21,460 -4,721 -18%
• r
U01.2201-522.99-20 Reserve for Fire Rescue 0 0 187,197 0 201,610 191,197 4,000 2%
OTHERUSESr 0 167,197 0 201,610 191,197 4,000
TOTALS 7,473,278 8,220,233 8,888,21211 899,6861 8,523,187 8,820,887 -65,325 -1
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.12-10 Salaries 58,528 Salaries increase only 1%due to retirement of some employees and the departure of Fire Chief in FY 2007
.15-30 Extra Duties (20,000) Based on FY 2007 trend
.34-10 Contract.Svc. 14.217 Tablet Software maintenance-new radio system and dispatcher agreement of Hollywood contractual increase
.52-50 Uniforms (20,100) Replacement of 3 sets of bunker gear instead of 18 in FY 2007
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.• Department of Human Resources & Risk Management
Services, Functions and Activities:
The Department of Human Resources & Risk Management is responsible for recruitment and
selection,job classification and pay, benefits administration, safety and risk management, staff
training and development, policy development and implementation, labor and employee
relations, collective bargaining agreement/contract development, negotiation and
implementation and management assistance on all related issues. The department is also
responsible to ensure that the City is in compliance with local, state and federal labor laws.
FY 2007 Accomplishments:
➢ Continued trend in health care cost reductions through effective oversight of managed
care health services
➢ Researched, tested and selected web based Performance Management system to
upgrade current performance based management system and increase effectiveness
➢ Obtained grant for city wide training addressing work force issues, employment legal
issues, and leadership training key to succession planning
➢ Recruited for 36 vacancies (October 1, 2006—June, 2007
)0 Issued RFP for city wide life insurance program ( current plan outdated and not
competitively priced)
➢ Began negotiations with unions for new labor contracts
➢ Implemented monthly safety training for high risk/high exposure departments and
divisions, reducing workers compensation claims by 51.85% from the previous year
➢ Obtained three million dollars in hurricane damage insurance claims
➢ Processed 15 liability cases
➢ Implemented Employee Assistance Program
➢ Implemented document scanning
➢ Developed draft city wide administrative procedures manual
➢ Settled 9 union grievances without arbitration
➢ Implemented ADA programs addressing needs of hearing and visually impaired
residents
➢ Implemented Service Recognition program to promote morale and address turnover
➢ Developed internship plan to provide opportunities for local students seeking careers in
government
Issues:
➢ Inadequate city-wide training initiative to support staff development , succession
planning and appropriately trained supervisors, managers and directors
➢ Lack of comprehensive policy and procedure manual
➢ Union negotiations
51
➢ Outdated Technology/Systems Applications
➢ Staffing Shortages
➢ Pension Plan Costs (Fire Department)
FY 2008 Key Objectives:
Objective 1: Continue development of city-wide training initiative
Objective 2: Release of administrative procedure manual
Objective 3: Implementation of web based performance management system
Objective 4: Completion of fiscally responsible collective bargaining agreements
Objective 5: Implementation of internship program
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
Positions filled within 60 days of receipt of staffing 90% 96% 100%
Requisition
Individuals who rate their training programs as 00% 99% 100%
Satisfactorily meeting their needs and objectives
Employee and or labor issues resolved without arbitration 80% 99% 100%
Personnel Summary
Position Full Time Part Time Salaries
Director of Human Resources & Risk Mgmt. 1 $ 100,426
Recruitment Coordinator 1 $ 37,957
H.R. Generalist 1 $ 64,861
Administrative Assistant 1 $ 37,925
Total 4
Salaries include COLA and merit increase for FY 2008 where applicable.
52
Department of Human Resources and Risk Management
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-1300-513.12-10 Regular 150,946 180,136 229,401 145,057 206,862 241,170 11,769 5%
001-1300-513.14-10 Overtime 0 0 500 0 100 0 -500 -100%
001-1300-513.15-10 Longevity Pay 295 0 0 0 0 0 0 0%
001-1300-513.15-40 Accrued Leave Buyback 969 0 1,000 0 3,000 0 -1,000 -100%
001-1 300-513.21-10 FICA Taxes 110,9251 12,4551 15,7881 9,3481 13,4611 16,3231 535 3%11
001-1300-513.21-20 Medicare Taxes 2,585 3,020 3,883 2,409 3,520 4,072 189 5%
001-1300-513.22-10 Retirement Contributions 46,422 58,992 70,574 49,473 68,100 75,288 4,714 7%
001-1300-513.23-10 Life&Health Insurance 22,039 44,596 34.414 25,810 34,414 43,871 9,457 27%
001-1300-513.24-10 Workers'Compensation 430 735 6791 512 556 958 279 41°h
PERSONALr• 330,013
001-1300-513.31-10 Professional Services 2280 6,504 5,760 3,305 5,760 6,480 720 13%
001-1300-513,31-70 Pre-Emp Physical&Check 7,700 7,245 6,810 5.080 8,000 8.860 2,050 30%
001-1300-513.34-10 Contractual Service 67,547 68,166 83,000 56,105 83,000 83,720 720 1%
001-1300-513.40-10 Training&Per Diem 300 0 7,140 1,475 9,180 2,990 -4,150 -58%
001-1300-513.40-20 Edu.Reim.&Certification 0 2,910 5,000 2,306 5,000 5.000 0 0%
001-1300-513.40-30 Expense Account 6.023 6,016 6,000 4,253 6,000 6,000 0 0%
001-1300-513.41-10 iTelephone 1959 2,0661 360 206 276 3001 -60 -17%
001-1300-513.43-20 Electricity 2924 347 0 0 0 0 0 0%
001-1300-513.44-10 Equipment Rentals 1383 408 0 0 0 0 0 0%
001-1300-513.44-30 Misc.Rentals 19200 6,400 0 0 0 0 0 0%
or 001-1300-513.46-10 Equipment Maintenance 173 30 0 0 0 0 0 0%
01-1300-513.47-10 Printing&Binding 90 0 1,000 45 1,000 1,800 800 80%
001-1300-513,49-20 Legal&Display Adv. 5,518 7,834 12,5001 4,026 9,000 10,500 -2,000 -16%
001-1300-513.51-10 Office Supplies 1,549 1,249 1,820 921 1.700 1,620 -200 -11%
001-1300-513.52-20 Misc.Supplies 0 512 2550 1,581 4500 2,550 0 0%
001-1300-513.52-30 Computer Software 14572 1,457 0 0 0 0 0 0%
001-1300-513.54-10 Books,Subscriptions 985 1495 1,883 308 1,500 1,773 -110 -6%
001-1300-513.54-20 Memberships 335 597 515 350 500 515 0 0%
OPERA
001-1300-513.64.10 lComputer 0 11641 0 4,050 4,050 0 01 0%
001-1300-513.64-30 Machines 8 Equipment 0 0 3,900 3,885 3,885 0 -3,900 100%
CAPITAL OUTLAY 0 1,164 3900
TOTALS 367,149 414,3341 494,477 320,506 473,3641 513,790 19,313 4%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.23-10 Health Ins. 9,457 Family coverage instead of single coverage budgeted in FY 2007.
.40.10/20 Training (4,150) Based on trend
53
Mayor and Commission
Amt.Number Account Description FV 2005 FV 2006 FV 2007 VTD FV 2007 FV 2008 6 %
Actual Actual Budget 6130I07 Est Proposed Var. Chg.
J1-1100-511.11-10 Executive 99,836 103,159 106,593 79,272 105,853 108,986 2,393 2%
001-1100-511,21-10 FICA Taxes 8,815 8,912 9.076 6,565 8,783 9,049 -27 0%
001-1100-511.21-20 Medicare Taxes 2,062 2,084 2,123 1,540 2,054 2,116 -7 0%
001-1100.51122-10 Retirement Contributions 24,073 24,534 21,115 14.075 18,079 17,771 .3,344 -16%
001.1100-511,23-10 Life 8 Health Insurance 1 31,760 23.802 19,963 14,9721 19,963 30,881 10,918 55%
001-1100-511,24.10 lWorkers Compensation 350 418 3381 255 278 431 93 28
r 169,234 10,026
001-1100-511.31-10 lProfessional Services 45,8801 76,261 68,000 9,885 15,000 45,000 .23,000 -34%
001.1100-511,40-10 Training 8 Per Diem 7,129 4.873 10,000 1,823 7,750 5,000 -5,000 -50%
001-1100-511,40-30 Expense Account 30,000 30,000 30,000 22,323 30,000 30,000 0 0%
001-1100.511.41-10 Telephone 817 316 360 341 551 756 396 110%
001-1100-511.44-20 Trailer Rentals 1,785 0 0 0 0 0 0 0%
001-1100-511,47-10 Printing 5 Binding 75 225 240 75 240 75 -165 -69%
001-1100-511,48-10 Promotional Activities 2,125 521 10,000 164 500 200 -9,800 -98%
001-1100-511.51.10 Office Supplies 1,138 267 750 306 750 250 -500 -67%
001-1100-511.52-20 Misc.Supplies 657 36 950 354 500 100 -850 -89%
001-1100-511,54-20 Memberships 0 500 500 91,062 1062 1062 562 100%
OPERA NNG EXPENSES 89606 112 999 120,500
001-1100-511.99-80 1 Reserve for CRA 0 0I 50,000 0 0 0 -60,000 100-
OTHER
TOTALS 256,5021 275,9081 330,0081 3,032 211,3631 251,677 -78,331 -24%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
22-10 Retirement (3,344) One Commissioner under FRS
23-10 Life and Health 10,918 One Commissioner joined City Health Plan in December 2006
31-10 Professional Sery (23,000) Reduced CRA Attorney based on projected activity
40-10 Training 8 Per Diem (5,000) Reduced based on trend
48-10 Promotional (9,B00) Reduced based on trend
pal
R
54
Police
Acct.Number Account Description FV 2005 FV 2006 FV 2007 VTD FY 2007 FY 2008 E %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001.2100.521.22-10 Retirement Contributions 89,11 117,054 164,0141 123,0111 164.014 188,713 5,099 3%
PERSONALr 09
001-2100-521.31-10 1 Professional Services 6,943,873 7,892,8761 8,501,337 6.376,0031 8,401.337 8,832,232 330.895 4%11
001-2100-521.41.10 Telephone 333 307 336 206 276 276
OPERATING EXPENSES 6,944,206 7,893,183 8,501,673 6,376,209 8,401,613r is
TOTALS 7,033,8001 8,010,2371 8,665,6871 6,499,2201 8,566,627 9,001,621 335,934 4%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
31.10 Prof.Svc. 330,895 Contractual Increase net of$100,000 in lapse factor
55
Department of Public Services
Services, Functions and Activities:
The Department of Public Services stewards the city's infrastructure through the maintenance of public
streets, alleys, and parking lots, public buildings and grounds, including cemeteries, street lighting, park
grounds and trees. The Department is also responsible for the production and distribution of water; the
collection of wastewater; the collection of solid waste and recycling; as well as the provision and
oversight of civil engineering and capital planning and construction. In addition, Public Services
maintain all city-owned equipment, including city owned vehicles except specialized fire vehicles.
The Public Services Department effectively operates through 7 functions as follows:
Right of Way /Street Maintenance: This includes responsibility for street sign maintenance, repair and
minor reconstruction of city owned streets, curb and sidewalk repairs, bulk trash collection, city-owned
parking facilities plus storm sewer structures within the corporate limits.
Parks Maintenance Services: Provides service for the care of all public grounds and trees, including
state and county right of way trees. This includes new tree planting, tree spraying, tree trimming, weed
spraying, brush removal, arterial landscaping restoration, parking lot and public building grounds
maintenance including cemeteries. Small neighborhood parks are included in this division. The focus is
to insure these parks are brought up to meet ADA requirements. Also, to meet the needs of our
residents and visitors including safety.
Building Maintenance: Responsibility includes routine maintenance of all municipal buildings and city-
owned rental property. The maintenance areas include heating and air conditioning systems, ventilation,
plumbing, minor structural and roofing systems, and all minor repairs and replacements, as well as
miscellaneous requests required but not handled by other divisions. This division is also responsible for
minor electrical maintenance requirements of municipal buildings. Included is minor repairs regarding
safety at the fishing pier and marina.
Utilities/Equipment Maintenance: Responsible for the environmentally safe operation and maintenance
of utilities including water distribution and metering system, and the sanitary and stone sewer
collection systems. Including street sweeping and canal cleaning. It is also responsible for the operation
of the City's Central Garage and for the environmentally safe maintenance of all city-owned mechanical
equipment including Fire, Parks, Public Services vehicles, and other city vehicles. Also responsible for
emergency storm drainage pump stations, sanitary lift stations and pump equipment repairs required for
the utilities operation.
Water Treatment Plant: Responsible for the operation and maintenance of the city's 3MGD water
treatment plant, the well water supply, water quality, storage reservoirs and pumping station systems.
01" Disaster Recovery/Stone Cleanup Management: The department provides oversite of disaster recovery
contracts and works in the field to assure roadway clearence and continued utilities operation.
56
Engineering: Assist in coordination for the planning, design and/or review of plans for city construction
projects, oversite of construction supervision, inspection and administration of all Public Services
projects. Utility system records and city maps are maintained by this division. All utility locations
requested by contractors or other Public Services divisions are provided by under this function.
Reviews and approvals of site plans for private property development may also be part of the
responsiblity.
The administration of this department is responsible for managing violations within the city's right of
way, lot clearing violations, liens placed against property owners for violations to city code under its
jurisdiction and administering the refuse collection throughout the city. Additional responsibilities of
this office also include the administration of all other utilities within the city which include lighting,
telephone and fiber optic networks, and the administration of traffic issues including traffic calming
devices.
Under the direction of a Licensed Professional Engineer this department will reduce engineering
outsourcing and will allow the city to plan, assess and manage the design of utility and facility
infrastructure projects in house. Project management of SRF funded utility projects is managed through
this office as well as the assistance in the management of most CDBG grants to provide proper
technical application and engineering oversight of monies obtained in the grants.
FY 2007 Accomplishments:
➢ Continued engineering design for solar street lighting for annexed areas such as Ravenswood
and Lauderdale Estates. Completed design for western section between SW 30`h Avenue and SR
7. Construction started April 9, with the installation of 124 fixtures.
➢ Construction estimates were developed for work identified in the CPTED study for the DBHCA
and TVCA to provide comprehensive measures for crime prevention though environmental
applications including traffic management, lighting and BSO crime prevention applications.
➢ Prepared Request for Qualifications for Neighborhood Improvements. Selected Firm and started
Design of street lighting. sidewalks and speed humps. Construction should start this year.
➢ Completed Traffic Studies on SW 2"d Avenue, and SE I" and SE 2"d Streets.
➢ Completed Design for SW 2"d Avenue and Sheridan Street Intersection Modification.
Construction to commence this year.
➢ Started design for traffic circle at SW 2"d Avenue and Dixie Highway.
➢ Continued coordination with the Florida Department of Transportation (FDOT) and Broward
County in the rehabilitation, traffic management improvements, and drainage improvements
along Dania Beach Blvd, Stirling Road, Federal Highway, Griffin Road and Ravenswood Road.
FDOT started work on Stirling Road.
➢ Established Quiet Zone at Railroad Crossings
➢ Continued with Capital Improvement Requirements necessary to move forward with a
comprehensive five years Water/Wastewater/Stormwater Capital Improvement Program.
➢ Continued with construction of the new 2.0 Million Gallon Water Storage Tank at the Water
Treatment Plant.
➢ Completed design of the Sodium Hypochlorite System.
00*� ➢ Started and continuing with Membrane Pilot Study at Water Treatment Plant.
57
➢ Started construction of the 12" water main on Dania Beach Blvd. from US-1 east to Gulfstream
Road.
➢ Complete construction of major water lopping project Phase I, water mains from Water
plant to intersection of Dania Beach Blvd., and US-1. Also west on West Dania Beach Blvd.,
under the Canal to Bryan Road.
➢ Started construction of the sanitary sewer forcemain, replacement of 14" with new 16" on Dania
Beach Blvd. between SE 2"d and SE 5`h Avenue.
➢ Completed design of the 12" Water Main to Melaleuca Gardens, directional drill under the
Dania Cut off Canal. Construction to start this year.
➢ Completed design of the 12" Water Main relocation on Stirling Road. Required to avoid
interference with FDOT's proposed Signal Mast Arm. Construction to start and finish this year.
➢ Establishing procedure, forms and new database for Backflow Prevention Program.
➢ Bid Documents for the new traffic signal at SE 51h Avenue and Dania Beach Blvd. were
completed. Construction must be completed by September 1.
➢ The department continued with the 50/50 sidewalk repair program citywide. Awarded new
contract.
➢ Continued working with Parks Department on various projects including Frost Park, I.T. Parker
and Meli Park. Assisted with the construction management of the Pier Restaurant. All four
projects were completed. Also, assisted with C.W. Thomas design build project, construction
started.
➢ Awarded Design Build Contract for City Hall Expansion. Construction started and should be
completed by September. Emergency generator sized to serve entire facility was added to the
project.
➢ Continued with Safety Training Program for Public Work Employees.
➢ Continued wastewater conveyance repairs citywide, repaired and sealed all sanitary sewer
collection system manholes.
➢ Continued coordinating major drainage improvements in the SE area with parallel FDOT US 1
improvement project. Held several meetings with SFWMD to address regulations and latest
requirements.
➢ Continued evaluating the pumping requirements and equipment and basin reconstruction along
SE 51h Ave. Held several meetings with Broward County and SFWMD. Continuing with
engineering design.
➢ Department continued and completed upgrading of water distribution pipes (replaced 2" lines
with 8" water mains and installed fire hydrants) in the southwest area between SW 2nd and SW
41h Avenues and between SW 3`d and SW 9[h Streets.
➢ Installed trees in various areas of the city. Relocated trees from SW Section, Phippens Road to
the Beach.
➢ Continuing with engineering design for the upgrade and security of the Public Services
Compound. Developed Building Floor Layout. Coordinating site plan layout with SFWMD.
➢ Monitored solid waste pickup throughout the city.
➢ Maintained vacant lots throughout the city. Fine tuning vacant lot system and continuing with
inspections.
➢ Cited properties in violation of vacant lot ordinance requirements.
➢ Fleet maintenance and preventative maintenance of all city vehicles.
!� ➢ Acquisition of new Service Vehicles. Needed bucket truck was purchased.
58
➢ Reconfigured backflow compliance program. Continued gathering information and status to
restart program. Program was restarted.
➢ Started New Cemetery Program and Entering in Records.
➢ Completed Mausoleum Feasibility Study for both Cemeteries. Requested Design Cost Proposal
from Consultant.
➢ Replaced some of the old decking with new decking at the fishing pier.
➢ Printed/mailed 2006 Water Quality Report.
➢ Prepared and implemented Water Conservation Ordinance and Irrigation Ordinance.
➢ Applied for $2.5 million in grants from the SFWMD ($1.0 million for storm drainage injection
wells in the SE section of City, adjacent to SE 5`h Avenue and $1.5 million for storm drainage
improvements in the annexed SW section.)
➢ Also, prepared backup and assisted with other grants, Community Budget Issue Request
($500,000 for Water Main Looping Project, $250,000 for SW Community Center, $250,000 for
Solar Street Lighting). Also, $2.5 million for West Dania Beach Blvd. Bridge over canal.
Issues:
➢ Raw water supplies, raw water quality, water treatment, water quality and water distribution are
the most important issues in the near future for the City of Dania Beach. The City is moving
forward with its slated 13 Million Water infrastructure capital improvement program, under
state revolving funds, which will take into account the rehabilitation of existing transmission
systems to provide proper supply for anticipated redevelopemnt. The program will also
incorporate the upgrade of the City's existing 3 MGD Water Treatment Facility through the
construction of a new 2.0 Million Gallon Ground Storage Water Tank Facility as well as a new
hybrid nano-filtration/lime softening system and upgrade the high service pumps to distribute up
to 4.5 MGD of average daily demand to its projected design year of 2025. Due to raw water
volume restrictions implemented by the SFWMD, alternative raw supplies and reuse options
will need to be investigated. The program will also include the implementation of a Capacity,
Management, Operation, and Maintenance Program for wastewater distribution which will take
into account performance measures such as existing lift station operability, an RDII I/I
evaluation and subsequent improvements, as well as the implementation of lateral repairs city
wide to reduce excess rainfall infiltration flows into City sewers. The program will also address
flood abatement issues on key affected areas, such as the southeast neighborhood, through the
construction of conveyance and flood distribution and flood storage/staging systems. Including
construction of injection wells. The program will be funded through State Revolving Funds,
and Impact Fees. We are persuing possible grants from the SFWMD. Curtailing the upgrade of
this system will adversely impact the growth of the city thereby reducing future revenues.
Construction of the 2.0 Million Gallon Ground Storage Water Tank is continuing. Contruction
of the Main Water Looping Project is completed.
➢ The Department will continue to coordinate traffic issues citywide with both FDOT and the
County. As our city and the region grow and more development takes place, more internal as a
result of slots coming to the Dania Jai Alai as well as external traffic is anticipated to pass
through our City. It is critical that proper planning be considered to abate traffic impacts into our
community. We will continue to meet with Dania Jai Alai Traffic Consultant to coordinate
existing traffic issues and future issues due to the Casino.
59
➢ The Department is also engaged in a 50150 cost sharing citywide sidewalk repair program. This
five year program will continue to excersise the substantial improvement and betterment of our
sidewalks and help expedite sidewalk repair.
➢ Lighting Improvements are a critical component to the overall safety and crime prevention of
our community. The department completed a street lighting plan design for the Ravenswood
area. Since FPL was not able to proceed due to their work load priority improving major
infrastructure we decided to consider solar street lighting. Engineering designs for solar street
lighting for the annexed area west of SW 30t' Avenue was finalized. Construction started April
9. Through anticipated CDBG funding, the program will continue to evaluate other
communities, Ravenswood and Lauderdale Estates and other areas and provide street lighting
solutions where presently needed.
➢ Compliance matters must continue to insure compliance with Federal, State and City codes.
Much of the infrastructure and administration required to insure compliance has been neglected
for many years. It is imperative that the city address these issues to avoid future violations and
fines imposed by these agencies.
➢ Old Cemetery records need to be confirmed and documents updated. We started a new program
to move forward. We investigated other computer programs and are in the process of making a
recommendation. Also, to extend the use of the cemeteries, a Mausoleum feasibility study was
done. To confirm available area for the Mausoleum, we conducted ground penetrating radar
testing at Dania Westlawn Cemetery.
FY 2008 Key Objectives:
Objective 1: Water/Wastewater: Continue with the Integrated Waterworks Capital Improvement
Program. The continued execution of this program will assure the City the proper
infrastructure required to sustain anticipated re-development. It will also ensure the
environmental compliance required for potable, waste and storm water systems.
Complete construction of the 2.0 Million Gallon Water Storage Tank to provide for fire
flows as requested by BCDOH. Continue Phase I of stormwater improvements for the
southeast section of the city. We may need to include construction of storm water
injection wells. Continue to coordinate all utility construction along main arterials with
FDOT in order to curtail 5 year construction moratorium following rehabilitation of US-
1, Stirling Road, and Dania Beach Blvd. Continue WTP improvements and dovetail with
comprehensive security measures to effectively minimize existing plant vulnerability
level. Address raw water supply and quality issues.
Objective 2: Right of Way: Continue to coordinate traffic and traffic signalization improvements on
arterials and local city streets, Coordinate ROW improvements with FDOT and the
County taking into account City beautification and re-development planning. Continue
50150 sidewalk reconstruction incentive program which reimburses participant property
owners up to 50% of the city repair costs to promote pedestrian safety. Continue Solar
Street Lighting designs and construction for Annexed areas.
Objective 3 City Buildings/Parks: Fund and monitor preventive maintenance program for all City
buildings. Continue to foster new tree planting and landscaping, as well as maintenance
and improvement of existing trees and landscapes.
60
Objective 4: Environment: Promote public environmental awareness through public outreach, policy
planning and implementation of environmental programs such as Save our Swales,
National Pollutant Discharge Elimination, to bring the City into compliance with
environmental Federal, State and local mandated standards and administrative codes.
Objective 5: Staffing: Evaluate Engineering and inspection requirements. Administer and oversee
organizational and staffing activities and changes to ensure adequate resources for an
effective Public Works operation. Continue expanding safety training for all PS
employees. Continue to implement customer commitment program. Promote training
and proficiency and safety in the use of latest equipment and machinery.
Objective 6: Cemeteries : Continue to determine needs to address old records and to extend the use of
the Cemeteries. Hire a consultant to prepare documents for construction of a Mausoleum
at both Dania Memorial Park and Dania Westlawn Cemeteries. Also, continue to update
records.
Objective 7: Disasters: Assure Contracts are in place and Department is ready for Disaster Relief
Operations.
Personnel Summary
Position Full Time Part Time Salaries
Director of Public Services* 1 $ 104,674
Public Works & Utilities Superintendent* 1 $ 77,554
Administrative Coordinator* 1 $ 41,300
Administrative Specialist* 1 $ 30,200
Engineer Project Manager 1 $ 83,157
Trades Mechanic II 2 $ 89,654
Trades Maintenance Supervisor 1 $ 63,077
Crew Leader 3 $ 129,118
Landscape/Grounds Tech I 2 $ 61,508
Landscape/Grounds Tech II 1 $ 35,357
Landscape/Grounds Tech III 1 $ 35,615
Parks/Grounds Technician 1 $ 35,984
Maintenance Worker/Equipment Operator I 4 $ 124,560
Public Works Supervisor 1 $ 69,832
Maintenance Worker/Equipment Operator II 5 $ 184,144
Maintenance Equipment Operator III 2 $ 105,195
Fleet Mechanic/Service Coordinator 1 $ 58,752
Cemetery Caretaker 1 $ 39,400
Chief Treatment Plant Operator 1 $ 69,831
61
Personnel Summary
Position Full Time Part Time Salaries
Treatment Plant Operator I 3 $ 140,341
Treatment Plant Operator II 2 $ 103,470
Irrigation Mechanic 1 $ 41,037
Utilities Mechanic 6 $ 263,871
Utilities Mechanic*** 1 $ 37,117
Compliance Officer** 1 $ 35,232
Parks Maintenance & Landscape Supervisor 1 $ 43,598
Meter Reader 1 $ 32;952
Total 47
Salaries include COLA and merit for FY 2008 where applicable.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer Fund and
Stormwater Fund.
**These positions are allocated among the following funds: Water Fund, Sewer Fund and
Stormwater Fund.
***These positions are allocated among the following funds: Sewer Fund and Stormwater Fund.
62
Department of Public Services
(Cemetery Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-1901-519,12-10 Regular 31,353 34,812 37,172 26,199 36,874 39,400 2,228 6%
001-1901-519.12-11 Hurricane Regular 0 123 0 0 0 0 0 0%
001-1901-519A4-10 Overtime 348 182 1,000 0 300 300 -700 -70%
001-1901-519,14-11 Hurricane OT 48 888 0 0 0 0 0 0%
001-1901-519.15-10 Longevity Pay 4,441 0 0 0 0 0 0 0%
001-1901-519.21-10 FICA Taxes 2,569 2,548 2,738 1,863 2,639 2,855 117 4%
001-1901-519.21-20 Medicare Taxes 601 596 641 436 617 667
001-1901-519,22-10 Retirement Contributions 10,244 11,641 12,899 9,399 12,851 13,724 825 6%
001-1901-519,23-10 Life&Health Insurance 6,486 7,005 5,512 4,134 5,512 4,902
001-1901-519.24-10 Workers'Compensation 2,165 2,749 2,244 1,691 1,840 2,911 667 30°h
PERSONALr544 62,206 43,722 60,633
001-1901-519,31-10 Professional Services 0 0 0 7,750 7,750 10,000 10,D00 100%
001-1901-519,34-10 Contractual Service 290 186 300 140 300 300 0 0%
001-1901-519.40-10 Training&Per Diem 0 120 200 90 200 200 0 0%
001-1901-519.41-10 Telephone 333 306 360 200 300 280 -80 -22%
001-1901-519.43-20 Electricity 2,407 3,299 3,985 1,845 3,985 3,590 -395 -10%
001-1901-519,46-10 Equipment Maintenance 675 1,653 1,000 112 1,000 500 -500 -50%
001-1901-519.46-30 Vehicle Maintenance 301 01 400 01 400 0 -400 -100%
001-1901-519,46-50 Grounds Maintenance 8,123 31,300 31,800 23,139 31,800 29,800 -2,000 -6%
001-1901-519.52-10 Gasoline 1,432 1,533 2,000 845 1,400 1,978 -22 -1%
/►. 001-1901-519,52-20 Misc Supplies 1,177 1,589 1,400 626 1,400 1,200 -200 -14%
001-1901-519.52-30 Computer Software 950 1,500 1,000 0 1,000 250 -750 -75%
001-1901-519,52-50 Uniforms 89 79 225 150 360 150 -75 -33%
001-1901-519.52-60 Building Supplies 0 25 50 0 50 D -50 -100%
OPERATING EXPENSES 15,777 41,590 42r720
001-1901-519.64-30 IMachines& Equipment 0 9,095 0 01 01 0 0 0%
CAPITAL OUTLAY r 9,095 0 r r r r r
TOTALS 74,0321 111,2291 104,9261 78,6191 110,5781 113,007 8,081 8°.5
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.31-10 Prof.Svc. 10,000 Consultant service for the Mausoleum
.46-50 Grounds Maint (2,000) Based on trend
63
Department of Public Services
/► (Solid Waste Services)
AccE Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-3401-534.14-10 Overtime 2,021 0 0 0 0 0 0 0%
001-3401-534.21-10 FICA Taxes 140 0 0 0 0 0 0 0%
001-3401-534,21-20 Medicare Taxes 33 0 0 0 0 0 0 0%
001-3401-534.34-10 Coniradual Services 1,585,347 1,624,623 1,659,324 1,243,813 1,643,129 1,699,744 40,420 2%
001-3401-534.47-10 Printing 0 2,439 3,000 0 3,000 0 -3,000 -100%
a• r r
TOTALS 1,687,5411 1,627,0621 1,662.3241 ,243,8131 1,646,129 1,699,744 37,420 2%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
34-10 Contract Sv.T 40,420 additinoal 14 cent increase per month per customer and 121 new accounts
64
Department of Public Services
(Administration Division)
Acct.Number Account Description FY 2006 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-3901-539.12-10 Regular 87,874 99,478 107,913 77,951 107,157 197,334 89,421 83%
001-3901-539.14-10 Overtime 829 387 500 118 200 300 -200 -40%
001-3901-539,15-10 Longevity Pay 5,849 0 0 0 0 0 0 0%
001-3901-539.15-40 Accrued Leave Buyback 5,056 2,845 2,000 1,794 2,000 2,000 0 0%
001-3901-539,21-10 FICA Taxes 7,090 7,493 8,043 5,147 7,499 13,548 5,505 68%
001-3901-539.21-20 Medicare Taxes 1,658 1,752 1,881 1,322 1,872 3,169 1,288 68%
001-3901-539.22-10 Retirement Contributions 24,816 33,548 34,643 24,857 34,386 46,568 11,925 34%
001-3901-539.23-10 Life&Health Insurance 22,101 21,422 17,966 13,475 17,966 32,732 14,766 82%
001-3901-539.24-10 Workers'Compensation 430 436 348 262 286 789 441 127%
001-3901-539.31-30 Consultant Engineers 9,796 0 3,500 3,442 15,000 5,000 1,500 43%
001-3901-539.34-10 Contractual Service 711 8,068 1,021 768 1,021 1,021 0 0%
001-3901-539.40-10 Training& Per Diem 774 0 2,000 150 Soo 500 -1,500 -75%
001-3901-539.40-30 Expense Account 1,880 2,707 2,700 1,914 2,700 2,700 0 0%
001-3901-539.41-10 Telephone 3,337 3,527 3,700 2,494 3,200 3,700 0 0%
001-3901-539.43-20 Electricity 683 630 800 420 800 630 -170 -21%
001-3901-539,44-10 Equipment Rentals 1,559 1,499 1,606 911 1,600 1,182 -424 -26%
001-3901-539.44-20 Trailer Rentals 4,050 4,050 4,050 3,038 4,050 4,050 0 0%
/�► 001-3901-539.46-40 Building Maintenance 150 307 300 526 900 200 -100 -33%
001-3901-539.51-10 Office Supplies 1,668 2,449 1,900 1,890 3,500 1,800 -100 -5%
001-3901-539,52-10 Gasoline 83 1,298 1,035 703 1,000 1,531 496 48%
001-3901-539,52-20 Misc.Supplies 283 570 800 521 1,000 800 0 0%
001-3901-539.52-60 Building Supplies 1,141 913 1,500 0 500 1,000 -500 -33%
OPERATING EXPENSES 26,115 26.018r
001-3901-539.64-10 lComputer 1 0 01 01 0 01 0 0 0%
CAPITAL OUTLAY r r r 0 r 0 r
TOTALS 181,8181 193,3791 198,2061 142,0031 207,137 320,664 122,348 62%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal Services 123,14f lEngineer position transferred from Community Development to Public Services
65
Department of Public Services
(Construction and Maintenance Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-3902-539.12-10 Regular 121,440 133,167 142,698 102,259 144,436 152,731 10,033 7%
001-3902-539.12-1 Hurricane Regular 0 245 0 0 0 0 0 0%
001-3902-539A4-10 Overtime 2,429 1,500 2,000 0 1'000 600 -1,400 -70%
001-3902-539.14-11 Hurricane Overtime 863 2,422 0 0 0 0 0 0%
001-3902-539.15-10 Longevity Pay 8,535 0 0 0 0 0 0 0%
001-3902-539.15-40 Accrued Leave Buyback 0 4,078 500 2,253 3,000 2,000 1,500 300%
001-3902-539.21-10 FICA Taxes 9,611 10,086 10,425 7,485 10,549 11,153 728 7%
001-3902-539,21-20 Medicare Taxes 2,2481 2,359 2,439 1,751 2,467 2,606 167 7%
001-3902-539.22-10 Retirement Contributions 38,396 44,232 49,516 36,081 49,506 53,196 3,680 7%
001-3902-539,23-10 Life 8 Health Insurance 46,658 50,392 43,353 32,515 43,353 38,969 -4,384 -10%
001-3902-539.24-10 Workers'Compensation 7,178 9,081 7,430 5,598 6,095 9,969 2,539 34%
260,406
001-3902-539,34-10 Contractual Service 804 478 520 363 520 520 0 0%
001-3902-539.40-10 Training 8 Per Diem 0 360 1,500 270 500 1,300 -200 -13%
001-3902-539.41-10 Telephone 1,208 698 975 644 900 975 0 0%
001-3902-539.44-10 Equipment Rentals 27 0 250 37 250 200 -50 -20%
001-3902-539.44-30 Misc.Rentals 0 0 400 0 400 0 -400 -100%
001-3902-539,46-30 Vehicles Maintenance 1,039 700 1,000 979 3,000 1,000 0 0%
001-3902-539.52-10 Gasoline 3,215 4,649 5,765 3,046 5,500 6,363 598 10%
001-3902-539.52-20 Misc.Supplies 1,336 1,944 2,200 713 2,200 1,600 -600 -27%
001-3902-539.52-50 Uniforms 294 399 650 427 650 450 -200 -31%
001-3902-539.52-60 Building Supplies 0 0 100 0 1)0 0 -100 -100%
O. r 6,479 14,020
TOTALS 1 246,2811 266,790 271,7211 194,4211 274,426 283,632 11,811 4°k
66
Department of Public Services
(Fleet Management Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ •/,
Actual Actual Budget 613012007 Est. Proposed Var. Chg.
001-3903-539.12-10 Regular 46,420 51,894 55,429 38,966 55,028 58,752 3,323 6°k
001-3903-539.14-10 Overtime 334 438 900 120 500 400 -500 -56%
001-3903-539.14-11 Hurricane Overtime 636 2,370 0 0 0 0 0 0%
001-3903-539.15-10 Longevity Pay (5,561 0 0 0 0 0 0 0%
001-3903-539.15-40 Accrued Leave Buyback 188 2,408 500 0 0 500 0 0%
001-3903-539.21-10 FICA Taxes 3,854 4,006 4,077 2,777 3,975 4,284 207 5%
001-3903-539.21-20 Medicare Taxes 901 937 954 650 930 1004 50 5°�
001-3903-539.22-10 Retirement Contributions 15,112 17,187 19,233 14,006 19,169 20,463 1,230 6%
001-3903-539,23-10 Life&Health Insurance 15,553 16,797 14,451 10,838 14,451 12,990 -1,461 -10%
001-3903-539.24-10 Workers'Compensation 1,512 2,530 2,069 1,559 1,700 2,723 654 32%
-1110r
001-3903-539.34-10 Contractual Service 252 158 230 121 230 230 0 0°k
001-3903-539.40-10 Training&Per Diem 40 144 150 108 150 150 0 0%
001-3903-539,41-10 Telephone 344 350 400 217 400 400 0 0%
001-3903-539,46-10 Equipment Maintenance 319 3,019 1,000 286 1,000 500 -500 -509
001-3903-539.46-30 Vehicles Maintenance 905 857 1,200 1,087 1,200 1 000 -200 17%
001-3903-539,46-40 Building Maintenance 217 238 400 283 300 400 0 0%
001-3903-539.49-30 Permits&Licenses Fees 85 711 770 50 770 770 0 0
)1-3903-539.51-10 Office Supplies 0 102 100 0 100 80 -20 -20%
001-3903-539.52-10 Gasoline 1,128 956 1,450 599 1,200 1,212 -238 -16%
001-3903-539.52-20 Misc.Supplies 9,530 6,276 8,500 4,417 8,500 6,250 -2,250 -26°h
001.3903-539.52-50 Uniforms 97 90 220 147 220 150 -70 -32%
001-3901-539.64-30 Machines&Equipment 1 01 2 A951 01 01 0 CAPITAL 0 0 0°k
OUTLAY
r2,695 r r r r
i r
TOTALS 103,988 114,163 112,03J 76,231 108,823 112,258 225 0%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.52-20 Misc.Supp (2,250) Based on Trend
67
Department of Public Services
(Parks Maintenance Division)
Acct. Number Account Description FY 2005 FY 2006 F °/
Y 2007 YTD FY 2007 FY 2008 S
Actual Actual Budget 6/3012007 Est. Proposed Var. Chg.
001-3904-572.12-10 Regular 110,722 118,978 117,532 75,568 106,887 114,781 -2,751 -2%
001-3904-572,12-11 Hurricane Regular 128 1,254 0 0 0 0 0 0%
001-3904-572,14-10 Overtime 492 500 700 136 500 500 -200 -29%
001-3904-572.14-11 Hurricane OT 5,806 7,593 0 0 0 0 0 0%
001-3904-572.15-10 Longevity Pay 6,627 0 0 0 0 0 0 0%
001-3904-572.15-40 Accrued Leave Buyback 0 3,457 1,000 780 1,000 1,000 0 0%
001-3904-572.21-10 FICA Taxes 8,940 8,909 8,058 5,488 7,806 8,354 296 4%
001-3904-572,21-20 Medicare Taxes 2,091 2,083 1,885 1,284 1,826 1,953 68 4%
001-3904-572,22-10 Retirement Contributions 34,672 32,550 29,391 21,484 29,630 39,979 10,588 36%
001-3904-572.23-10 Life&Health Insurance 37,591 40,599 34,414 25,810 34,414 22,793 -11,621 -34%
001-3904-572.24-10 Workers'Compensation 7,149 9,048 6,2991 4,7461 5,165 7,684 1,385 22%
PERSONALr
001-3904-572.34-10 Contractual Services 771 527 520 4011 520 520 0140%.
001-3904-572.40-10 Training&Per Diem 1,495 779 1,585 1,283 1,585 1,485 -100001-3904-572,41-10 Telephone 1,031 912 1,100 663 1,000 1,100 0001-3904-572,43-10 Water 147 10,643 12,500 4,727 12,500 9,722 -2,778001-3904-572.43-20 Electricity 564 552 815 360 815 600 -215001-3904-572.44-10 Equipment Rentals 1,849 200 1,500 992 1,500 1,000 -50001-3904-572.46-10 Equipment Maintenance 2,675 3,502 2,750 2,314 2,750 2,000 -750Ji-3904-572.46-30 Vehicles Maintenance 1,730 1,553 1,900 1,663 2,200 1,750 -150001-3904-572.46-40 Building Maintenance 99 0 500 0 300 300 -200001-3904-572.46-50 Grounds Maintenance 86,243 69,159 87,300 69,170 87,300 74,800 -12,500001-3904-572.49-30 Permits&Licenses Fees 60 255 300 0 300 300 0001-3904-572.52-10 Gasoline 9.421 9,736 13,660 5,725 11,000 13,178 -482
001-3904-572,52-20 Misc.Supplies 7,615 8,296 9,000 7,992 9,000 8,500 -500 -6%
001-3904-572.52-50 Uniforms 389 397 6601 450 660 450 -210 -32%
001-3904-572.54-20 Memberships 0 01 01 251 0 01 0 0%
OPERA TING EXPENSES 114,089r. 511 134,09r 85,765 131,430 115,705
001.3904-572.64-30 Machines&Equipment 1 0 "491 01 2,1081 3,1481 0%
CAPITAL OUTLAY r 3,649 0 2,108r r r
TOTALS 1 328,3071 335,13111 223,1681 3211,806L 312,748 -20,820
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.22-10 Retirement 10,588 Budgeted for new hire under FRS plan for vacant position. However,position was filled by existing
employee transferred from Streets Division
.46-50 Grounds Maint (12,500) Reduce additional landscape costs based on trend
68
Department of Public Services
(Streets Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-4101-541.12-10 Regular 281,481 291,684 365,677 236,166 336,156 363,175 -2,502 -1%
001-4101-541.12-1 Hurricane Regular 366 2,411 0 0 0 0 0 0%
001-4101-541.14-10 Overtime 2,434 935 4,000 973 2,500 2,000 -2,000 -50%
001-4101-541.14-11 Overtime 6,211 12,277 0 0 0 0 0 0%
001-4101-541.15-10 Longevity Pay 12,402 0 0 0 0 0 0 0%
001-4101-541.15-40 Accrued Leave Buyback 2,126 3,570 1,500 0 0 1,500 0 0%
001-4101-541.21-10 FICA Taxes 21,519 21,625 25,877 15,634 22,519 24,489 -1,388 -5%
001-4101-541.21-20 Medicare Taxes 5,033 5,057 6,052 3,656 5,266 5,727 -325 -5%
001-4101-541.22-10 Retirement Contributions 83,640 91,555 103,441 68,483 93,772 83,517 -19,924 -19%
001-4101-541.23-10 Life& Health Insurance 139,974 121,798 121,120 90,840 121,120 105,634 -15,486 -13%
001-4101-541.24-10 Workers'Compensation 20,378 24,470 20,6471 15,555 16,935 25,884 5,237 25%
PERSONALr
0014101-541.31-30 Consultant Engineers 1 0 0 0 270 2,000 3000 3,000 0%
001-4101-541.34-10 Contractual Services 3,909 2,317 6,000 3,956 7,049 4,780 -1,220 -20%
001-4101-541.40-10 Training 8 Per Diem 1,931 1,475 2,270 1,069 1,846 1,270 -1,000 -44%
0014101-541.40-20 Edu Reim/Re-Certification 1,700 110 1,200 220 528 450 -750 -63%
001-4101-541.41-10 Telephone 1,841 1,652 1,800 1,403 2,292 1,800 0 0%
001-4101-541.43-10 Water 5,679 14,364 32,502 15,210 20,678 24,141 -8,361 -26%
001-4101-541.43-20 Electricity 226,934 221,985 254,500 157,905 250,000 255,000 500 0%
1-4101-541.44-10 Equipment Rentals 3,369 2,388 3,000 6,564 7,000 2,5D0 -500 -17%
A-4101-541.46-10 Equipment Maintenance 10,591 15,600 13,000 12,671 17,000 13,000 0 0%
001-4101-541.46-30 Vehicle Maintenance 14,766 13,529 16,000 15,538 18,000 15,000 -1,000 -6%
001-4101-541.46-40 Building Maintenance 35 136 300 215 300 300 0 0%
001-4101-541,46-50 Grounds Maintenance 99,171 69,156 122,360 67,785 120,000 107,360 -15,000 -12%
001-4101-541.46-60 Sheets Maintenance 271,079 343,566 341,100 280,019 360,000 389,900 48,800 14%
001-4101-541.47-10 Printing&Binding 0 425 0 0 0 0 0 0%
001-4101-541,49-30 Permits 8 Licenses Fees 0 35 35 35 35 35 0 0%
001-4101-541.52-10 Gasoline 25,783 39,549 46,615 20,586 35,000 49,777 3,162 7%
001-4101-541.52-20 Misc Supplies 7,377 9,684 12,000 9,918 12,000 10,000 -2,000 -17%
001-4101-541.52-40 Chemical Supplies 0 126 1,000 0 1,000 200 -800 -80%
001-4101-541.52-50 Uniforms 1,148 1,341 2,200 1,474 2,200 1,500 -700 -32%
001-4101-541.52-60 Building Supplies 126 284 150 0 150 100 -50 -33%
001-4101-541.53-10 Road Materials 8 Supplies 71092 7,919 7,500 4,366 7,500 7,000 -500 -7%
001-4101-541.54-20 Memberships 155 135 1701 255 4001 300 130 76%
• r
001-4101-541.63-10 im rov.Other Than Bldg. 0 0 0 8,400 8,400 0 0 0%
001-4101-541.64-40 Machines 8 Equipment 0 5,495 0 0 0 0 0 0
CAPITAL OUTLAY r 5r495 r 8,400 8400 r r r .
001-4101-541.71-10 1 Principal 31,542 8,722 D 0 0 0 0 0%
001-4101-541.72-10 Interest 1,108 171 0 0 0 0 0 0°h
DEBTSERVICE 32,650 8,893 r r r r r r
Jl-4101.541.99-30 Reserve For Comp Plan 0 01 124,6001 01 143,634 0 -124,600 -100%
OTHER USES r r 124,600 r 143,634 r ,rr rr
TOTALS 1 1,290,900 1,335,5461 1,636,6161 1,039,166 1,615,2801 1,499,339 -137,277 -8%
69
Department of Public Services
(Streets Division)
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.22-10 Retirement (19,924) Existing employee transferred to Parks Division,new hire under FRS plan.
A3-10 Water (8,361) Based on trend
46-50 Ground Maint (15,000) Reduced based on trend
46-60 Streets. Maint 48,800 Increase in side-walk repairs and funding of the 50-50 program
f
70
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�.. Department of Parks & Recreation
Services, Functions and Activities:
The Parks and Recreation Department is responsible for providing quality programs and activities
to the highly diversified recreational and environmental interests of children, teenagers, adults and
senior citizens residing in, or visiting, the City of Dania Beach.
The Department manages the overall operation of the City's recreation areas including; 3
recreation centers, 1 community center, 3 tennis courts, 3 outdoor basketball court facilities, 2
aquatic facilities, and 5 playground areas.
The Parks & Recreation Department is also responsible for the Community Bus Service.
The Department provides:
Two Fitness Centers, three Summer Camps, After School Program, Jazzercise, Yoga, Walking
Program, Tennis Lessons, Swim Lessons, Karate, Computer Lab. The Crafty Seniors at Thomas
Park and the Dania Beach Senior Citizens Club.
The Parks & Recreation Department also provides special events such as: July 4`h Celebration, 3
.. Flea Markets, Halloween Celebration, Spring Celebration, Volunteer Recognition, and 3 Cruise
Night Car shows annually.
Due to the reconstruction and renovations to our park facilities there will be an increase in
recreational programs, facility rentals, and revenue generated at all facilities.
FY 2007 Accomplishments:
➢ Patrick J. Meli Park Recreation Center Grand Opening
➢ Beach Watch Restaurant Grand Opening
➢ Dania Beach Walker's Club
➢ Deployed Ocean Buoys
➢ Supervised three successful Summer Camps (Attucks Middle School- Meli-Frost)
➢ New roof, sound system, and remodeling of I.T. Parker Community Center
➢ Awarded sealed bids for laser grade & re-soding project for Thomas, Frost, and Meli
➢ Awarded bid for Marina Restroom project
➢ New playgrounds installed at Frost, Meli, Melaleuca, and Mullikin
➢ C.W. Thomas Park Project will be completed in two months
➢ Meli Park Exercise Equipment
71
FY 2008 Key Objectives:
Growth and Economic Development
Objective 1: Market recreation programs and promote our City's major assets; i.e., park
facilities, beaches, programs and special events.
Objective 2: To provide governmental service and physical infrastructure which will enhance
our citizens' pride in their community and which will assist the City of Dania Beach
to become a visionary city
Objective 3: Continued focus on the Parks and Recreation Master Plan of constructing new
Recreation facilities and renovating all old structures by evaluating project priorities
already identified.
Objective 4: Implement construction projects safely and efficiently and on a timely basis
Objective 5: This department values fiscal accountability through careful management of our
financial resources and recognize that problem solving requires vision and
originality.
Objective 6: Work towards a goal of upgrading all facilities and programs to meet all specific
ADA standards
Community Emphasis
Objective 1: Provide avenues of community input regarding community services, & recreation
issues.
Objective 2: To provide open and candid communication in order to develop and maintain
cooperation and good relationships with the public and within the work place.
Innovation
Objective 1: Establish an environment for creative ideas and innovative thinking.
Objective 2: To attract, train, motivate, and retain a competent and cohesive work force that
delivers effective and efficient services.
Objective 3: Create incentives for employees to offer innovative ideas regarding efficiency and
productivity.
Objective 4: This department will continue to value employees who subscribe to a code of
professionalism, ethics, honesty, and integrity in their career and personal life and
support their continued education and training.
Quality of Life
Objective 1: Provide safe and attractive park facilities for residents and visitors.
Objective 2: To provide cost effective services that efficiently utilize City resources.
Objective 3: To adequately fund and provide essential services that are needed to ensure a high
quality of life, health, safety, and welfare to the residential and business
communities and visitor while preserving the historical heritage as the `Broward's
First City".
72
t� Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
Aquatics:
Increase participation from 60 users a day to
100 users a day. Increase Splash Card revenue 60% 100% 100%
Customer Service:
Increase volunteer participation in city wide
special events and programs to 50 participants
NA 50% 50%
Recreation:
Increase quality standards of Summer program
planning and coordination to include 15% more
activities for participants NA 15% 15%
Personnel Summary
Position Full Time Part Time Salaries
Director of Parks & Recreation 1 $ 109,234
Senior Program & Facilities Manager 1 $ 55,166
Recreation Program Manager 2 $ 91,677
Administrative Coordinator 1 $ 43,678
Recreation Assistants 1/11 _ 9.56 $ 219,556
Total 5 9.56
NOTE: Full time Equivalency for PT= 9.56
Salaries include COLA, longevity, merit, and step increases for FY 2008 where applicable.
73
Department of Recreation (Administration Division)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6130/2007 Est. Proposed Var. Chg.
001-7201-572,12-10 Regular 237,312 241,511 226,354 160,559 225,697 254,625 28,271 12%
001-7201-572,13-10 Part-time 135,630 100,938 13,188 19,724 25,598 13,805 617 5%
001-7201-572.14-10 Overtime 5,711 2,166 1,056 0 0 1.152 96 9%
001-7201-572.15-40 Accrued Leave Buyback 5,521 5,592 3,000 774 3,000 1,500 -1,500 -50%
001-7201-572.21-10 FICA Taxes 25,829 23,935 17,733 12,418 17,391 18,628 895 5%
11
001-7201-572.21-20 Medicare Taxes 6,108 5,702 4,156 3.040 4,203 4,357 201 5%
001-7201-572,22-10 Retirement Contributions 74,363 89,275 80,074 59,538 80,537 89,391 9.317 12%
001-7201-572.23-10 Life&Health Insurance 35,011 40,599 25,4741 19,105 25,474 27,695 2,221 9%
001-7201-572,24-10 Workers'Compensation 20,184 21,043 8,4991 6,403 6,970 8,207 -292 -3%
PERSONAL SERVICES 545,669 r .r
001-7201-572.31-10 Professional Services 18,361 27,305 28,100 14.301 28,100 23,100 -5,000 -18%
001-7201-572.31-60 Community Bus Svc. 126,438 126,095 129,000 100,243 150,091 175,500 46,500 36%
001-7201-572.40-10 Training&Per Diem 1,298 1.558 3,200 945 3,200 1,500 -1,700 -53%
001-7201-572.40-20 Edu Reim&Certification 473 0 1,900 130 1,900 1000 -900 100%
001-7201-572.40-30 Expense Account 6,071 6,016 6,000 4,253 6,000 6,000 0 0%
001-7201-572.41-10 Telephone 1,611 1,261 1,600 1,054 1,600 1,332 -268 -17%
001-7201-572.43,-20 Electricity 2,614 3,473 4,365 1,648 3,135 0 -4,365 -100%
001-7201-572.44-10 Equipment Rentals 2,056 1.553 1,526 1,144 1,526 1,526 0 0%
001-7201-572.44-30 Misc.Rentals 1,845 1,747 900 704 900 900 0 0%
001-7201-572,46-10 Equipment Maintenance 6,852 18,211 0 0 0 0 0 0%
001-7201-572.46-30 Vehicles Maintenance 2,447 2,114 1,700 988 1,700 1,700 0 0%
001-7201-572.46-40 Building Maintenance 1,273 873 984 699 984 0 -984 -100%
001-7201-572,47-10 Printing&Binding 131 198 500 90 500 200 -300 -60%
001-7201-572.48-10 Promotional Activities 62 1,170 700 605 700 700 0 0%
001-7201-572.51-10 Office Supplies 1,945 2,586 2,750 979 2,750 2,750 0 0%
001-7201-572.52-10 Gasoline 2,312 2,274 321 1,451 2,330 3,084 2,763 861%
001-7201-572.52-20 Misc.Supplies 3,246 4,759 3,000 1,134 3,000 2,550 -450 -15%
001-7201-572.52-50 Uniforms 1,354 1,038 1,700 729 1,700 800 -900 -53%
001-7201-572,52-60 Building Supplies 1,422 0 900 276 900 0 -900 100%
001-7201-572.54-10 Books,Subscriptions 0 0 350 0 350 0 -350 -100%
001-7201-572.54-20 Memberships 710 900 1276 1,055 1276 1,115 -161 -13%
OPERATING EXPENSES 182,521 203,131r
001-7201-572.64-30 Machines&Equipment 01 3,790 0 70= OF 0 0 0°/
CAPITAL OUTLAY 0 •r r r r r
TOTALS 1 728,190 737,682 6-10,3061 413,9901 601,5121 643,1171 72,811 13%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
12-10 Salaries 28,271 One employee went in to DROP plan,of which salary increased by employer pick-up of employee contribution
.31-60 Community 46,500 Provide community bus service on Saturday and additional one hour during weekdays
Bus
43-10 Electricity (4,365) Administration division will be operating from the Center instead of the trailer
F
74
Department of Recreation (C.W. Thomas Park)
♦^ Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007iffi
Actual Actual Budget 6/30/2007 Est. . Chg.
001-7203-572.13-10 Part-time 1,699 0 17,373 0 0543 239%
001-7203-572.21-10 FICA Taxes 105 0 1,077 0 0576 239%
001-7203-572.21-20 Medicare Taxes 25 0 252 0 002 239%
001-7203-572.22-10 Retirement Contributions 0 1504 2,015 0 0819 239%
001-7203-572.24-10 Workers'Compensation 2,514 0 1,244 937 1,020 , ,655 213%
• rr
001-7203-572.34-10 Contractual Service 01 549 16,330 0 0 18,144 1.814 11%
001-7203-572.43-10 Water 7,478 7,786 12,407 1,519 3,264 12,800 393 3%
001-7203-572A3-20 Electricity 17,175 6,094 9,400 5,262 9,180 17,238 7,838 83%
001-7203-572.46-10 Equipment Maintenance 1,019 453 1,550 0 0 5,300 3,750 242%
001-7203-572.46-40 Building Maintenance 3,446 508 500 541 541 2125 1.625 325%
001-7203-572.46-50 Grounds Maintenance 24 0 0 0 0 500 500 0%
001-7203-572.49-30 Permits 8 Licenses Fees 200 200 200 200 200 200 0 0
001-7203-572,52-20 Misc.Supplies 1,831 643 2,500 620 2,500 4,700 2,200 811%
001-7203-572,52-40 Chemical Supplies 4,123 3,900 7,000 0 01 7,000 0 0%
001-7203-572.52-50 Uniforms 360 0 0 0 ol 300 300 0%
001-7203-572,52-60 Building Supplies 161 599 1,000 0 01 4,0001 3,000 300%
OPERATING EXPENSES 35,817 20,732I ; r
001-7203-572.152-10 Building 0 14,885 0 0 0 5,000 5,000 100%
001-7203-572.64-30 Machines 8 Equipment 0 0 2,500 2,301 2,301 16,200 13,700 548%
CAPITAL OUTLAY r 14,885 2,500 2,301r rr 18,700
TOTALS 40,1501 37,121 7 5.34 8 11,380 19,006 167,663 92,316 123%
F
Major Variance or Highlights of the Department
CategorylLine Item Amount Explanation
Personal Svc. 52,195 Full year of operations. FY 2007 only budgeted for 4 months of operation.
Operating Expenses 21,420 Full year of operations. FY 2007 only budgeted for 4 months of operation.
capital Outlay
Account No. Account Description Amount Project Description
.62-10 Building $5,000 Acoustic Panel
$1.200 Alarm System
.64-30 Equipment&Machinery $15,000 Replace Pool pumps/motors,filters 8 chemical feeders
75
Department of Recreation (I.T. Parker Community Center)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 E %
F Actual Actual Budget 6/30/2007 Est. Proposed Van. I Chg.
001-7204-572.13-10 Part-time 30.194 31,634 34.100 23,957 37,008 36.9331 2,833 8%
001-7204-572.15-40 Accrued Leave Buyback 0 0 0 719 900 0 0 0%
001-7204-572.21-10 FICA Taxes 1,872 1.973 2,114 1,542 2,347 2,290 176 8%
001-7204-572.21-20 Medicare Taxes 438 461 494 361 548 536 42 9%
001-7204-572,22-20 Retirement 0 1,263 3.955 3,310 3,429 4,284 329 100%
001-7204-572.24-10 Workers'Compensation 1,554 2,037 1,969 1,483 1,615 2,444 475 24%
001-7204-572.31-10 Professional Services 0 250 0 0 0 0 0 0%
001-7204-572.43-10 Water 1,140 1,689 1,800 2,443 3,317 3,720 1,920 107%
001-7204-572.43-20 Electricity 11,443 13,929 17,225 7,990 11,897 14,475 -2,750 -16%
001-7204-572.46-10 Equipment Maintenance 569 863 1.250 105 144 750 -500 -40%
001-7204-572.46-40 Building Maintenance 3,174 1,229 675 594 700 16,265 15,690 2729%
001-7204-572,46-50 Grounds Maintenance 2,253 2,231 2,193 3,006 4.550 2,500 307 0%
001-7204-572.47-10 Printing&Binding 238 299 500 214 500 500 0 0%
001-7204-572.51-10 Of0ce Supplies 132 94 500 108 500 300 -200 -40%
001-7204-572.52-20 Misc.Supplies 6,150 4,070 2,350 1,124 2,350 1,200 -1.150 -49%
001-7204-572.52-50 Uniforms 180 200 200 160 150 -50 -25%
001-7204-572.52-60 Building Supplies 1,0 33 1,207 1,180 1,024 1150000 2,250 1,070 91%
OPERATING EXPENSES 26,292 26.061
001-7204-572.62-10 Buildings 16,8971 0 12,500 0 6,000 0 -12,500 100%
OUTLAY 16,897 I 12,500 0 6,000 I 0 I I
TOTALS 77,247163,4291 82,905 48,140 77,5051 88,5971 5,692 7%
Major Variance or Hi hli hts of the Department
Category/Line Item Amount Explanation
.46-40 Bldg.Maint 15,690 Painting the outside of the Center
76
Department of Recreation (Frost Park)
Acct.Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
L
-572.12-10 Regular 0 12,467 40,001 22,934 35,220 45,130 5,129 13%
-572.13-10 Part-time Salaries 0 0 52118 29,496 47,426 54,384 2,266 100%
-572.15-40 Accruetl Leave Buyback 0 848 500 0 00 -500 100%
-572.21-10 FICA Taxes 0 950 5,713 3,304 5,020 6,170 457 8%
-572.21-20 Medicare Taxes 0 222 1,336 7731,120 1,443 107 8%
-572,22-10 Retirement Contributions 0 7,628 10,875 5.421 9,058 11,660 785 7%
-572.23-10 Life 8 Health Insurance 11,582 12,598 10,838 8,129 10.838 4,902 -5,936 -55%
-572.24-10 Workers'Compensation 1,655 2,061 3,658 2,756 3,000 3,599 -59 -2%
PERSONAL
001-7205-572.34-10 Contractual Svc 0 549 0 0 0 0 0 0%
001-7205-572.41-10 Telephone 0 358 360 212 439 280 -80 -22%
001-7205-572.43-10 Water 13,658 10,595 16,000 9,290 13,349 14,620 -1,380 -9%
001-7205-572.43-20 Electricity 14,436 17,775 18,910 11,960 18,502 20,299 1,389 7%
001-7205-572.44-10 Equipment Rentals 0 0 600 0 600 600 0 0%
001-7205-572.46-10 Equipment Maintenance 0 279 1,500 1440 1,500 2,145 645 43%
001-7205-572.46-40 Building Maintenance 2113 3,546 1,610 1.877 3,559 2,445 835 52%
001-7205-572.46-50 Grounds Maintenance 1891 0 01 0 0 900 900 0%
001-7205-572.48-10 Promotional Activities 483 219 500 344 500 600 20%
001-7205-572.51-10 Office Supplies 525 627 1,020 317 1.020 7202d215
-29%
001-7205-572.52-20 Misc.Supplies 3,723 3,594 5,300 1,864 5,300 5.515 41001-7205-572.52-50 Uniforms 120 394 155 140 155 155 0%
001-7205-572.52-60 Building Supplies 3,075 1,716 2,200 1,035 2,200 2,000 -9%
OPERATING
001-7205-572.63-10 Improv.Other Than Bldg. 011 0 01 0 0 0%
�. 001-7205-572.64-30 MachinesB Equipment 0 0 13,025 2,866 13,025 0 -13,025 -100%
CAPITAL OUTLAY r 9,200 13,025 2866 13,025r 13,025 _100%
TOTALS 51,559 85,626 186,2191 104,158 171,8311 177,567 -8,652 -5%
77
Department of Recreation (P.J. Mel! Aquatic Center)
AccE Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
001-7206-572.13-10 Pad-time 110,272 22,351 0 0 0 0 0 0%
001-7206-572.15-40 Accrued Leave Buyback 996 4,254 0 0 0 0 0 0%
001-7206-572.21-10 FICA Taxes 6,899 1.665 0 0 0 0 0 0%
001-7206-572.21-20 Medicare Taxes 1613 389 0 0 0 0 0 0%
001-7206-572.22-10 Retirement Contributions 0 834 0 3 0 0 0 0%
001-7206-572.24-10 Workers'Compensation 5,009 0 0 0 0 0 0 0
PERSONAL r r
001-7206-57234-10 Contractual Service •0 165.891 187.443 132.584 188,000 214,481 27,038 14%
001-7206-572.43-10 rEquipmeMnAaintenan�
8,673 7,384 11,700 4,380 5.062 9,300 -2,400 -21%
0ob7206-572,43-20 33.966 33,270 37,715 21,124 33,065 33,015 -4,700 -12%
001-7206-572-46-10 t Maintenance 0 5.054 3.000 4,639 5,550 4,000 1,000 33%001-7206-572.46-40 aintenance 892 1 119 800 84 800 500 -300 -38%001-7206-572.47-10 Binding 0 0 660 0 660 500 -160 -24%001-7206-572.48-10 al Activities 0 0 900 672 900 500 -400 -44%001-7206-572.49-30 &Licenses Fees 300 300 400 300 400 400 0 0%
001-7206-572.51-10 Office Supplies 368 292 500 688 800 500 0 0%
001-7206-572.52-20 Misc.Supplies 6,246 6,865 905 333 799 4183 3.278 362%
001-7206-572.52-40 Chemical Supplies 12,075 10,309 14,000 10,739 14,000 14'000 0 0%
001-7206-572.52-50 Uniforms 424 0 0 0 0 0 0 0%
001-7206-572.52-60 Building Supplies 20 552 400 395 400 500 100 25%
001-7206-572.54-10 Books,Subscriptions 55 0 0 0 0 0 0 0%
OPERATING EXPENSES 63,019
001-7206-572.64-30 Machines&Equipment 1,801 2,635 0 0 0 0 0 0
CAPITAL • 8 r r r r r
TOTALS 189,809 283,164 258,423 175,941 250,436 281,879 23,456 9%
Major Variance or Highlights of the Department
Cate o /Line Item Amount I Explanation
Actual increase of contractual agreement is 9%. Additional amount is budgeted in FY 2008 for 80%share of
34-10 Contractual 27,038 swim lessons revenue as per contract
78
Department of Recreation (P.J. Meli Park)
Acct Number Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $
Actual Actual Budget 6130/2007 Est Proposed Var. Chg.
001-7207-572,13-10 Part-time 0 0 55,517 29,851 49,649 55,518 1 0%
001-7207-572.21-10 Fica Taxes 0 0 3,442 1,880 3,078 3,442 0 0%
001-7207-572.21.20 Medicare Taxes 0 0 806 440 724 805 0 0%
001-7207-572.22-10 Retirement Contribution 0 498 6,440 3,442 5,733 6.440 0 0%
001-7207-572.24-10 Workers'Com ensation 0 0 3,917 2,951 3,215 3,674 -243 -60A
001-7207-572,34-10 Contractual Service 0 549 0 300 300 300 300 100%
001-7207-572,43-10 Water 1,29816,387
3900 1,045 1,262 3,000 -900 -23%
001-7207-572.43-20 Electricity 11,423 16,470 4,115 4,814 7,200 -9,270 -56%
001-7207-572.44-30 Misc.Rentals 0 0 971 972 0 0 0%
001-7207-572.46-10 Equipment Maintenance 440 500 0 500 1,100 600 100%
001-7207-572.46-40 Building Maintenance 1,029 2010 7,707 8,010 625 -1,385 -69%
001-7207-572.46-50 Grounds Maintenance 0 0 0 0 1,350 1,350 0%
001-7207-572.47-10 Printing 8 Binding 0 500 0 500 500 0 100
001-7207-572.48-10 Promotional Activities 0 0 1,000 1,106 1,106 500 -500 100%
001-7207-572.52-20 Misc.Supplies 1,336 246 2,6401 937 2,640 4,310 1,670 63%
001-7207-572.52-50 Uniforms 360 370 400 252 400 225 -175 -44%
001-7207-572.52-60 Building Supplies 1,704 585 1,8401 1,010 1,8401 1,800 -40 -2%
•. 20,910
001-7207-572.63-10 Improv.Other Than Bldg 0 9,200 01 01 0
001-7207-572.64-30 Machines&Equipment 01 12,500 1,795 12,500 0 -12,500 0°h
CAPITAL OUTLAY r 9,200 12,500rr r rr r
TOTALS 17,5901 21,841 111,8811 57,802 97,241 90,789 -21,092 -19%
Ma or Variance or Highlights of the Department
Category/Line Item Amount Explanation
.43-20 Electricity (9,270) Based on FY 2007 trend
79
Department of Recreation (Summer Program)
FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $
i
Acct.Number Account Description Actual Actual Budget 6/30/2007 Es[. Proposed Var. Chg.
001-7208-572.31-10 Professional Services 30,273 65,512 98,800 13,880 39.000 110,400 11,600 12%
001-7208-572.44-30 Misc,Rentals 0 1,875 6000 1,036 2,000 11,000 5,000 83%
500 241 500 600 100 20%
001-7208-572.51-10 Office Supplies 34 362 6,480 1,855 4,500 6,350 -130 -2%
001-7208-572.52-20 Misc.Supplies
11,490 3,750 0 0%
001-7208-572.52-50 Uniforms 1,981 848 2,382 597 1.000 2,382
001-7208-572.52-60 Building Supplies 644 473 G 189
600
nu 1800 1,200
a
•• TOTALS 44,522 72,8201 114,762 '17,7981 47,6001 132,532 17,770 15%
80
Water Fund
FY 2007 Estimated Actual
Estimated Revenues
Charges for Services $3,121,030
Miscellaneous Revenues $325,000
Loan Proceeds (SRF) $6,090,929
Re-appropriated Impact Fees $775,309
Total Revenues $10,312,268
Estimated Expenditures
Operating/Capital Expenditures $9,798,916
Reserves for Impact Fees $145,000
Reserves (as per consultant calculation) $336,770
Total Expenditures $10,280,686
Projected Retained Earnings
Unreserved Retained Earnings as of 9/30/06 $1,967,307
Estimated FY 2007 Surplus $31,582
Projected Retained Earnings as of 10/1/07 $1,998,889
Reserved Retained Earnings (Impact Fees) as of 9/30/06 $1,047,357
Reappropriated Retained Earnings FY 2007 ($775,309)
Estimated FY 2007 Additions $145,000
Projected Reserved Retained Earnings as of 9/30/07 $417,048
Reappropriated Retained Earnings FY 2008 ($400,000)
Projected Reserved Retained Earnings as of 10/1/07 $17,048
Reserved Retained Earnings (Debt Service) as of 9/30/06 $527,100
Estimated FY 2007 Additions $336,770
Projected Reserved Retained Earnings as of 10/01/07 $863,870
81
WATER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Administrative Technician .5 $ 11,621
Accounting Technician II I $ 29,567
Accounting Specialist 1 $ 37,083
Director of Public Services* 1 $ 104,674
Public Works & Utilities Superintendent* 1 $ 77,554
Administrative Coordinator* 1 $ 41,300
Administrative Specialist* 1 $ 30,200
Chief Treatment Plant Operator 1 $ 69,831
Treatment Plant Operator I 3 $ 140,341
Treatment Plant Operator II 2 $ 103,470
Irrigation Mechanic 1 $ 41,037
Utilities Mechanic 4 $ 175,841
Compliance Officer* 1 $ 35,232
Meter Reader 1 _ $ 32,952
Total 19 .5
�► Full-time equivalency for part-time
Positions shown also appear in the Program Description for the Department of Public Services
and the Department of Finance. This information is provided as detail to indicate the positions
funded in the Water Fund.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer
Fund, and Stormwater Fund.
82
Water Fund Projected Revenue
Account No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 Est. FY 2008 $ Var. %Chg.
Actuals Actual Budget 6/30/2007 Adopted
401-0000-343.30-01 Utility Revenue 2,640,203 2,829,391 3,164,010 2,330,577 3.062,030 3,461,115 297,105 9%
401-0000-343.30-02 Meter Installations 22,410 17,450 15,000 10,480 15,000 15,000 0 0%
401-OD00-343.30-03 Permit Fee 44,338 44,900 44,000 38,950 44,000 44,000 01 0%
CHARGES FOR SERVICES 2,706,9513,223,010 2,380,0073,121,030 3,520,115r
T401-OOOO-363.23-01
0-01 Operating Interests 47,910 106,323 100,000 69.818 105,000 110,000 10,000 10°/
0-04 Capital Interests 22,488 47741 0 37,642 45,000 0 0 0%
Impact Fees 137,967 1,243 0 971_01 Mis.Revenues 76,679 74,936 80,000 61,223 75,000 75,000 -5,000 -6%
MISCELLANEOUS04 r 180,000 266,324 325,000 185,000 5,000
001-0000-381,01-01 Transf from Gen.Fund 348,820 0 0 0 0 0 0 0%
401-0000-384.00-00 Debt Proceeds 0 0 2,084.638 699441 6,090,929 12,070,000 9.985,362 479%
401-0000-389.90-02 Appro.Retained Earnings 0 0 118,312 0 0 0 -118,312 -100%
401-0000-389.90-07 Appro.Impact Fees 0 0 492,500 0 775,309 400,000 -92,500 100%
OTHER SOURCESr r 2,695,45012,470,000 9,774,550
TOTAL WATER FUND 3,340,Bt5 3 1 Ipp 41 6,098,4601 3,345,7721 10,312,2681 16,175,116 10,075,555 165%
83
Water Fund Line Item Summary
Acct No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 E %Chg.
Actuals Actuate Budget 6130107 Est. Proposed Var.
12-10 Regular 608,428 660,265 711,052 469,062 661,673 730,902 19,850 3%
12-11 Hurricane Regular 0 1,064 0 0 0 0 0 0%
13-10 Part-time 8,996 5,620 10,902 5.131 9,207 11,621 719 7%
14-10 Overtime 28,944 23.962 30,500 13,222 22,500 24,800 -5,700 -19%
14-11 Hurricane OT 1,694 5,998 0 0 0 0 0 0%
15-10 Longevity Pay 37,452 0 0 0 0 0 0 0
15-40 Accrued Leave Buyback 9,619 18,841 9,000 18,544 21,700 8,000 -1,000 -11%
21-10 FICATaxes 48,544 49.720 51,683 33,981 47,547 50,766 -917 -2%
21-20 Medicare Taxes 11,354 11,628 12,088 8,007 11,199 11,874 -214 -2%
22-10 Retirement Contributions 184,339 198,972 215,837 145,468 195,187 183,209 -32.628 -15%
23-10 Life&Health Insurance 207,284 248,468 206,528 154,897 206,528 163,672 -42,856 -21%
24-10 Workers'Compensation .7331 26,330 19,837 21,092 25,756 -574 -2%
PERSONAL SERVICES r r 1,210,600 r
31-10 Professional Services 3,061 40,748 29,000 66,523 20,000 47,5001 18,500 64°/
31-30 Consultant Engineers 26,169 209,598 745,000 348,314 1,346,956 1,025,000 280,000 38%
32-10 Accounting&Auditing 3,556 4,205 4,368 4,310 4,309 4,140 -228 -5%
34-10 Contractual Service 292,800 204,147 260,438 139,740 227,715 250,933 -9,505 -4%
40-10 Training&Per Diem 5,038 1.867 5,000 1,266 3,250 4,420 -580 -12%
40-20 Edu Reim/Re-Certification 1,510 100 1,700 470 1,700 1,600 -100 -6%
40-30 Expense Account 1,253 1,805 1,800 1,276 1,800 1,800 0 0%
41-10 Telephone 7,335 6,9881 8,020 4,791 6,5901 7,170 -850 -11%
41-20 Postage 11,723 12,442 13,120 9,766 13,333 13,870 750 6%
43-20 Electricity 118,734 144,166 151,045 90,846 150,360 150,162 -883 -1%
44-10 Equipment Rentals 1,187 1,520 1,544 704 1,544 1,138 -406 -26%
44-20 Trailer Rentals 2,700 2,700 2,700 2,025 2,700 2,700 0 0%
44-30 Misc.Rentals 2,144 3,468 6,160 2,885 6,160 3,879 -2,281 -37%
45-10 Insurance Coverage 34,793 34,047 36,750 31.312 31,312 34,130 -2,620 -7%
46-10 Equipment Maintenance 49,554 41,085 43,604 29,458 36,492 42,000 -1,604 -4%
46-30 Vehicle Maintenance 4,163 4,700 5,600 2,098 3,800 4,500 -1,100 -20%
46-40 Building Maintenance 9,174 4,617 3,100 3,233 4,600 4,150 1,050 34%
46-50 Grounds Maintenance 12,330 11,194 14,525 13,662 15,525 14,025 -500 -3%
46-70 Utilities Maintenance 3,193 9,630 23,000 14,028 18,000 21,000 -2,000 -9%
47-10 Printing&Binding 4,273 3,635 3,700 4,214 4,586 4,645 945 26%
49-10 Permits&Licenses Fees 5,3481 9,212 7,650 8,349 14,150 5,150 -2,500 -33%
51-10 Office Supplies 1,489 1,524 2,000 1,025 1,831 1,700 -300 -15%
52-10 Gasoline 13,595 16,953 21,630 6,972 13,2131 19,036 -2,594 -12%
52-20 Misc,Supplies 35.137 26,954 57,942 31,064 45,600 45,600 -12,342 -21%
52-30 Computer Software 0 0 0 0 0 600 600 0%
52-40 Chemical Supplies 169,948 191,224 190,000 147,295 200,000 200,000 10,000 5%
52-50 Uniforms 1,040 1,448 2,860 1,494 2,840 1,950 -910 -32%
52-60 Building Supplies 460 1,001 1,750 458 1,450 1,250 -500 -29%
54-10 Books,Subscriptions 0 0 1501 205 297 300 150 100%54-20 Memberships 1,348 722 1,700 1,081 1,700 1,500 -200 -12%
59-10 Depreciation 198,918 234,819 0 0 0 0 0 0
OPERATING
61-10 Land 0 01 150,00011 150,000 0 -150,000 -100%
62-10 lBuildings 0 0 300,000 01 01 650,0001 350,000 117%
84
Water Fund Line Item Summary
Acct No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %Chg.
( Actuals Actuals Budget 6130/07 Est. Proposed Var.
63-10 Improv.Other Than Bldg. 0 0 2,054,638 2,163,156 5,993,022 11,600,000 9,545,362 465%
64-20 Vehicles 0 0 0 0 0 0 0 0%
64-30 Machines&Equipment 0 0 1,000 1,335J 17,272 2,9751 1,975 198%
CAPITAL OUTLAY r 0 2,505,638r
71-10 Principal1 0 01 81,794 2,870 5,788 155,190 73,396 90%
71-20 Interest 668 427 335 144 241 109,728 109,393 32655%
DEBT SERVICE • 668 427 B2,129 3,014
91-10 Transfer to General Fund 235,0381 44,440 254,2171 3 254,217 I 259,300 5,063 2%
INTERFUND TRANSFER 235,038r 254,217 190,663rr 5,083
99-50 Reserves 01 01 336,7001 01 336,700 271,474 -65,226 -19%
OTHER USES 0 0 336,700 0 336,700
TOTALS 2,425,772 2,72;,3,5771 098,460 4,1195, 811 10,135,686 16,175,115 10,076,655 165%
Oil
85
Water Utility (Water Accounting and Billing)
M4,81I4.385IT3,222
6 FY 2007 YTD FY 2007 FY 2008 S %
Acct.Number Account DescriptionActual Budget 613012007 Est. Proposed Var. Chg.
401-1702-513,12-10 Regular 545 68,678 43,836 62,342 66,650 -2,028 -3%
401.1702-513.13-10 Part-time 620 10,902 5,131 9,207A5,284 -428
719 7%
401-1702-513.14-10 Overtime 0 0 0 00 0%
401-1702-513.15-10 Longevity Pay0 0 0 00 0%
401-1702-513.15-40 Accrued Leave Buyback ,160 1.500 0 0500 -33%
401-1702-513.21-10 FICA Taxes ,385 5,712 3,222 4,836428 -7°/401-1702-513.21-20 Medicare Taxes 1,125 1,026 1,336 753 1,131100 -7%401-1702-513.22-10 Retirement Contribution 18,305 21.034 25,166 16,376 22,778 ,306 -29°k11
401-1702-513,23-10 Life&Health Insurance 22,038 33,594 28,902 21,677 28,902 ,010 -38°h401-1702-513.24-10Workers'Compensation 250 324 313 236 2511 0%
PERSONAL 142,509
401.1702-513.31-10 Professional Services 5001 309 2,500 246 0 15,000 12,500 500-
401-1702-513,34-10 Contractual Service 4.6461 4,413 4,992 2,834 4,234 4,457 -535 -11%
401-1702-513.40-10 Training&Per Diem 0 0 0 0 0 120 1 0%
401-1702-513.40-20 Ed,Reim.&Certifcatio 0 0 0 0 0 0 01 0%
401-1702-513.41-10 Telephone 2,131 1,898 2,380 1,265 1,690 1,950 -430 -18%
401-1702-513.41-20 Postage 10,062 10,521 11,120 7,774 11,333 11,870 750 7%
401-1702-513,46-10 Equipment Maintenance 410 1044 1104 830 1,992 0 -1,104 -100%
401-1702-513.47-10 Printing&Binding 115 135 200 140 336 350 15t
401-1702-513,51-10 Office Supplies 243 686 500 287 331 500
401-1702-513.52-20 Mis.Supplies 70 490 D 0 0 0
401-1702-513.52-30 Computer Software 0 0 0 0 0 600 60
401-1702-513.59-10 Depreciation 2,242 106 0 0 0 600 60
OPERA TING EXPENSES r,319 .r2 22,796 13,376 19,916 34,847 12,051
401-1702-513.64-30 Machines&Equipment 0 0 0 0 0 2975 2,975 0%
e r
CAPITAL TOTALS 136,884 1",2901 166.306 104,607 149,363 169,679 -5,626 -3°/
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal Services (20,344) New hire at lower salary and single coverage
.31-10 Prof.Svc. 12,500 SRF project costs has increased dramatically since Aug 2004 study which was performed based on
estimate. Need consultant to review the rate structure based da on Co 's cost to cover future debt service.
alntenace o han eids no longer available, New maintenance will be included in purchase price for 1
46-10 Equip Maint (1,104) ear.
Capital Outlay
Account No. Account Description Amount Project Description
.64-30 Machines&Equip. $2,975 Purchase of 2 new handhelds meter reading devices(50%allocation)
87
Water Utility (Administration)
OPC Aeet.Number Account Description
FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Actual Actual Budget 6130I2007 Est. Proposed Var. Chg.
r01-3301-533.12-10 Regular 69,405 75,717 94,205 68,211 94,774 100,781 6,576 7%
401-3301-533.14-10 Overtime 553 258 500 227 500 300 -200 -40%
401-3301-533.15-10 Longevity Pay 3,900 0 0 0 0 0 0 0%
401-3301-533.15-40 Accrued Leave Buyback 3727 1,897 1,000 1,196 1200 1500 500 50%
401-3301-533.21-10 FICA Taxes 5,420 5,552 6,693 4,440 6,427 7,122 429 6°A
401-3301-533.21-20 Medicare Taxes 1.2681 1,299 1,566 1,117 1,582 1,666 100 6%
401-3301-533,22-10 Retirement Contributionsl 24,3101 23,196 25,582 18,360 25,540 27,356 1,774 7%
401-3301-533,23-10 Life&Health Insurance 25,8151 23,100 22,093 16.570 22,093 22,254 161 1%
401-3301-533.24-10 Workers'Compensation 1489 1,825 370 279 297 406 36 10%
PERSONALrr• 110,400
401-3301-533.31-30 Consultant Engineer 60981 1525 5,00011 1000 51. 0 0%
401-3301-533.32-10 Accounting&Auditing 3,556 4,205 4,368 4,310 4,309 4,140 -228 -5%
401-3301-533.34-10 Contractual Service 2,794 7.764 1,381 513 1,381 1,381 0 0%
401-3301-533.40-10 Training&Per Diem 74 0 500 0 500 300 -200 -40%
401-3301-533.40-30 Expense Account 1,253 1,805 1,800 1,276 1,800 1,800 0 0%
401-3301-533,41-10 Telephone 2,274 2,246 2,520 1,603 2,300 2,520 0 0%
401-3301-533.43-20 Electricity 390 360 420 240 360 360 -60 -14%
401-3301-533,44-10 Equipment Rentals 1044 1,428 1,244 626 1,244 988 -256 -21%
401-3301-533.44-20 Trailer Rentals 2.700 2,700 2,700 2,025 2,700 2,700 0 0%
401-3301-533.45-10 Insurance Coverage 34,793 34,047 36,750 31,312 31,312 34,130 -2,620 -7%
401-3301-533A640 Building Maintenance 100 0 100 0 100 150 50 50%
401-3301-533.49-30 Permits&Licenses Fees 0 0 0 6500 6500 2000 2,000 0%
401-3301-533,51-10 Office Supplies 1,246 838 1,500 738 1,600 1,200 -300 -20%
11-3301-533.52-10 Gasoline 0 477 0 0 0 0 0 0%
401-3301-533.52.20 Misc.Supplies 672 500 600 333 600 600 0 0%
11 401-3301-533.52-60 Building Supplies1 460 4171 1,000 01 7501 500 -500 -50%
401-3301-533.59-10 Depreciation 1 0 23,471 0 0 0 0 0 0%
•• r
401-3301-533.62-10 1 Buildings 0 ol"'Mool1 01 650,000 350,000 117%
CAPITAL OUTLAY r r 300,000 r r 650,000 r rrr
401-3301-533.72-10 Interest 0 0 0 01 01 0i 0 0%
DEBT SERVICE r r r r 0 0 r r
401-3301-533.91-10 Transfer to General Fund 235,031r"'T4'4440J 254,217 190,683 254,217 259,300 5,083 2°/
INTERFUND TRANSFER 235,038244,440 254,217 190,663II 5,083
401-3301-133.99-10 Contingency 0 0 0 0 0 15,814 15,814 0%
401-3301-533.99-50 Reserve for Debt Servical0 0 336,700 0 336,700 377,700 41,000 12%
OTHER USES r r 336,700 r 336,700
TOTALS 428,3791 469,0671 1,102,8091 351,2271 953,686J 1,621,968 419,159 38%
Capital Outlay
Account No. Account Description Amount Project Description
.62-10 Buildings $650,000 Public Works Compound
P
88
Water Utility (Water Distribution)
FY 2006 FY 2006 FV 2007 YTD FY 2007 FY 20D8
Acct.Number Account Description Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
401-3302-533.12-10 Regular 207,285 234,572 243,345 150,167 217,944 249,829 6,484 3%
401-3302-533.12-11 Hurricane Regular 0 932 0 0 0 0 0 0%
401-3302-533.14-10 Overtime 5,665 4,012 8,000 1,632 4,000 4,500 -3,500 -44%
401-3302-533,14,11 Hurricane OT 1,119 5,030 0 0 0 0 0 0%
401-3302-533.15-10 Longevity Pay 13,310 0
401-3302-533,15-40 Accrued Leave Buyback 2,500 4,846 2,500 811 2,500 1,500 -1,000 -40%
401-3302-533.21-10 FICA Taxes 16,422 17.704 17,669 10,985 16,003 17,675 6 0%
401-3302-533,21-20 Medicare Taxes 3,841 4,140 4,133 2,551 3,743 4,134 1 0%
401-3302-533.22-10 Retirement Contributions 65.642 76,844 84,440 57,997 78,928 77,834 -6,606 -8%
401-3302-533.23-10 Life 8 Health Insurance 75,182 90,991 68,827 51,620 68,827 61,763 -7,064 -10%
401-3302-533,24.10 1 Workers'Compensation 9,588 13,650 12,696 9.565 10,170 13,179 483 4%
PERSONAL r r 265,328 402,115 430,414
401-3302-533.31-10 Professional Service 2,009 99 25.000 63.757 i5,000 25,000 0 0%
401-3302-533.31-30 Consultant Engineers 3503 89,085 310,000 124,529 403,347 495,000 185,000 60%
401-3302-533.34-10 Contractual Service 1,179 2,786 2,100 810 2,100 1,790 -310 -15%
401-3302-533.40-10 Training 8 Per Diem 684 744 1250 658 1250 1250 0 0%
401-3302-533.41-10 Telephone 1,910 1,794 2,000 1,279 1,600 1.800
401-3302-533.44-30 Misc.Rentals 2.104 2.748 5,560 2.885 5.560 3,879 4,681 -30%
401-3302-533,46-10 Equipment Maintenance 1.525 355 2,500 1,242 2,500 2,000 -500 -20%
401-3302-533.46-30 Vehicle Maintenance 3,501 4,488 5,000 2,061 3,500 4,000 -1,000 -20°,6
401-3302-533.46-50 Grounds Maintenance 3.092 1,007 4,000 3,901 5,000 4,000 0 0%
401-3302-533.46-70 Utilities Maintenance 3,193 9,630 23,000 14,028 18,000 21,000 -2,000 -9%
401-3302-533,49-30 Permits B Licenses 3229 8,252 6,000 1,269 6,000 1,500 -4,500 100°b
401-3302-533.52-10 Gasoline 11,514 11,4041 15,1651 6,681 12,613 14,388
401-3302-533,52-20 Misc.Supplies 1 224901 5.0371 38,8421 19,556 28,000 28,000 -10,842 -28%
401-3302-533.52-50 Uniforms 465 766 1320 651 1,300 900 -420 -32%
401-3302-533,54-10 Books,Subscriptions 0 0 0 147 147 200 200 100%
401.3302-533.54-20 Memberships 0 0 200 0 200 D -200 -100%
401.3302-533.59-10 IDepreciafion 177,579 194,862 1 01 01 01 01 0 0%
401.3302.533.61.10 Land • 0 0 150,0001 01 150,000 0 -150,000 100%
401-3302-533.63-10 Improv.Other Than Bldgs. 0 0 864,6381 1,496,025 2,522,997 3,450,000 2,585,362 299%
401-3302-533.64-30 i Machines B Equipment 0 01 1,000 01 15,937 0 -1,000 -100%
OUTLAYCAPITAL r 0 1,015638 1,496,0253,450,000
401-3302-533.71-10 Principal 0 0 5,694 2,870 5,788 84,260 78,566 1380%
401-3302-533.72-10 Interest 626 42711335 144 241 58678 58,283 17398%
•EBT SERVICE FUND 626 427 6,029r r
TOTALS 639,1671 786,2051 1,905,214 2,027,821 3,603,196 4,627,999 2,722,786 143%
Major Variance or Highlights of the Department
t.52-2OMisc.
e Item tAmount Explanation
.Eng 0 Engineer service for Water Main LOOPUS 1 8 Malelucia and Well 1
Lic ) Permit for South Water Management District(20 yr permit)
upp (10,842) As per trend
Capital Outlay
Account No. Account Description Amount Project Description
.63-10 Improv.Other than Bldg. $3.450,000 Water Main Loop US 1 8 Malelucia and Well I
89
Water Utility (Water Plant)
FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Acct.Number Account Description Actual Actual Budget 6130/2007 Est. Proposed Var. Chg.
401-3303-533.12.10 Regular 272,051 294,431 304,824 206,848 286,613 313,642 8,818 3%
401-3303-533,12-11 Hurricane Regular 0 132 0 0 0 0 0 0%
401-3303-533.14-10 Overtime 22,726 19,692 22,000 11,363 18,000 20,000 -2,000 -9%
401-3303-533,14-11 Hurricane OT 575 968 0 0 0 0 0 0%
401-3303-533.15-10 Longevity Pay 20,242 0 0 0 0 0 0 0%
401-3303-533,15-40 lAccrued Leave Buyback 3,039 8,9381 4,000 16.537 18,0001 4,000 01 0%
401-3303-533.21-10 FICA Taxes 21,891 22,079 21,609 15,334 20,281 20,685 -924 -4%
401-3303-533.21-20 Medicare Taxes 5,120 5,163 5,053 3.586 4,743 4,838 -215 -4%
401-3303-533.22-10 Retirement Contributions 76,082 77,898 80,649 52,735 67.941 60.159 .20.490 -25%
401-3303-533.23-10 Life&Health Insurance 84,249 100,783 86,706 65,030 86,706 61,763 .24,943 -29%
401-3303-533.24-10 Workers'Compensation 10,112 11,934 12,951 9,757 10,374 11,857 -1,094 -8%
PERSONAL , r:7 542,018 537,792 381.190 r
401-3303-533.31-10 Professional Services 552 40,340 1,500 2,520 5,000 7,500 6,000 400%
401-3303-533.31-30 Consultant Engineers 16,568 108,988 430,000 223,097 788,609 525,000 95,000 22%
401-3303-533.34-10 Contractual Service 284,281 189,184 251.965 135,583 220;000 243,305 -8,660 .3%
401-3303-533.40-10 Training&Per Diem 4,280 1,123 3,250 608 1500 2,750 -500 -15%
401-3303-533.40-20 Edu Reim/Re-Certification 1,510 100 1,700 470 1,700 1,600 -100 -6%
401-3303-533.41-10 Telephone 1,020 1,050 1,120 644 1,000 900 -220 -20%
401-3303-533.41-20 Postage 1,661 1,921 2,000 1,992 2,000 2,000 0 0%
401-3303-533.43-20 Electricity 118.344 143,8261 150,625 90,606 150,0001 149,802 .823 -1%
401-3303-533.44-10 Equipment Rentals 143 92 300 78 300 150 -150 -50%
401-3303-533.44-30 Misc.Rentals 40 720 Soo 0 600 0 -600 -100%
401-3303-533.46-10 Equipment Maintenance 47,619 39,686 40,000 27.386 32.000 40,000 0 0%
401-3303-533.46-30 Vehicle Maintenance 662 212 600 37 300 500 .100 -17%
401-3303-533.46-40 Building Maintenance 9,074 4,617 3.000 3.233 4,500 4,000 1,000 33%
401-3303-533,46-50 Grounds Maintenance 9,238 10,187 10,525 9.761 10.525 10,025 -500 -5%
401-3303-533.47-10 Printing&Binding 4,158 3,500 3,500 4,074 4,250 4,295 795 23%
401-3303-53349-30 Permits&Licenses Fees 2,119 960 1.650 580 1.650 1,650 0 0%
401-3303-533.52A0 Gasoline 2,081 5,072 6,465 291 600 4,648 .1,817 -28%
401-3303-533.52-20 Misc.Supplies 11,905 20,927 18,500 11,175 17,000 17,000 -1,500 -8%
401-3303-533.52-40 Chemical Supplies 169,948 191,224 190,000 147,295 200,000 200,000 10,000 5%
401-3303-533,52-50 Uniforms 575 682 1,540 843 1,540 1,050 -490 -32%
401-3303-533.52-60 Building Supplies 0 584 750 458 700 750 0 0%
401-3303-533.54-10 Books,Subscriptions 0 0 150 58 150 100 -50 -33%
401-3303-533.54-20 Memberships 1,348 722 1,500 1,081 1,500 1,500 0 0%
401-3303-533.59-10 Depreciation Expense 19,097 16,380 0 0 01 0 0 0%
OPERATING EXPENSES 706,223r
401-3303-533.63-10 jImprov.Other Than Bldg. 0 01 1,190,0001 667,131 3,470,025 8,150,000 6,96Q000 585%
401-3303-533.64.30 MachinesB Equipment 0 0 0 1,335 1,335 0 0 0%
CAPITAL OUTLAY 0 I 1,190,000 6 8,150,000 6,960,000
401-3303-533.71-10 Principal 01 0 76,100 01 0 70,930 -5,170 100%
401-3303-533.72-10 linterest 142 0 0 0 0 51110 51,110 0%
DEBTSERVICEFUND 42 r 76,100 0 r 122,040 45,940
TOTALS 1 1,222,3521 1,324,1151 2,925,1321 1,711,526 5,429,"21 9,9137,5091 7,062,377 241
90
Water Utility (Water Plant)
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal Services ($45,433) One employee in DROP,one new employee to FRS;2 employees elected single coverage
31-30 Erg.Svc. $95,000 Water Membrane Project
34-10 Contractual Svc. $8,660 As per trend
Capital Outlay
Account No. Account Description I mount Project Description
$6,880.000 Water Membrane Project
63-10 Land $220,000 Water Tank Removal
$1,050,000 Water Plant Rehab
91
Sewer Fund
FY 2007 Estimated Actual
Estimated Revenues
Charges for Services $3,272,229
Miscellaneous Revenues $255,000
Loan Proceeds (SRF) $425,277
Reappropriated Impact Fees $130,000
Total Revenues $4,082,506
Estimated Expenditures
Operating/Capital Expenditures $3,715,530
Reserves for Impact Fees $95,000
Reserves (as per consultant calculation) $374,200
Total Expenditures $4,184,730
Projected Retained Earnings
Unreserved Retained Earnings as of 9/30/06 $1,913,267
Estimated FY 2007 Deficit ($102,224)
Projected Unreserved Retained Earnings as of 9/30/07 $1,811,043
Reappropriated Retained Earnings to balance FY 2008 budget ($222,434)
Projected Retained Earnings as of 10/1/07 $1,588,609
Reserved Retained Earnings (Impact Fees) as of 9/30/06 $911,978
Reappropriated Retained Earnings FY 2007 ($130,000)
Estimated FY 2007 Additions $95,000
Projected Reserved Retained Earnings as of 9/30/07 $876,978
Reappropriated Retained Earnings to balance FY 2008 budget ($400,000)
Projected Retained Earnings as of 10/1/07 $476,978
Reserved Retained Earnings from 3 cents gas tax as of 9/30/06 $175,000
Projected Reserved Retained Earnings as of 10/1/07 $175,000
Reserved Retained Earnings (Debt Service) as of 9/30/06 $443,100
Estimated FY 2007 Additions $249,200
Projected Reserved Retained Earnings as of 10/01/07 $692,300
Reserved for Renewal & Replacements as of 9/30/06 $250,000
Estimated FY 2007 Additions $125,000
Projected Reserved Retained Earnings as of 10/1/07 $375,000
92
�,. SEWER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Administrative Technician .5 $ 11,621
Customer Service Representative 1 $ 26,673
Director of Public Services* 1 $ 104,674
Public Works & Utilities Superintendent* 1 $ 77,554
Administrative Coordinator* 1 $ 41,300
Administrative Specialist* 1 $ 30,200
Maintenance Worker/Equipment Operator I 1 $ 36,074
Maintenance Equipment Operator III 2 $ 105,195
Utilities Mechanic 2 $ 88,030
Utilities Mechanic* 1 $ 37,117
Compliance Officer* 1 _ $ 35,232
Total 12 .5
Full-time equivalency for part-time position
Positions shown also appear in the Program Descriptions for the Department of Public Services
and the Department of Finance. This information is provided as detail to indicate the positions
funded in the Sewer Fund.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer
Fund and Stormwater Fund.
93
Sewer Fund Projected Revenue
Account No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 E %Ch
Actuals Actual Budget 6/30/2007 Est. Adopted Var. g'
402-0000-312.42-01 Atld'I 3 cents gas!ax 0 0 01 01 01 0 0 0%
TAXES a r r r t r r
402-0000-343.50-01 1 Sewer Utility Revenue 3,013,15111 ,083,575 3,350,1631 2,473,5391 3,259,1951 3,571,6991 221,536 7%
402-0000-343.50-03 1 Sewer Penalties 10,225 12,172 13,000 10,441 13,000 13,500 500 4%
402-0000-343,50-04 Sewer Inspection Fees 0 0 0 0 0 0 0 0%
.. CHARGES FOR :r
402-0000-361.10-01 Operating Interests 36,063 97,715 80,000 101,870 160,000 130,000 50.000 63%
402-0000-361.10-04 Capital Interests 20,976 41,571 0 34,025 45,000 0 0 0%
402-0000-363.23-01 Impact Fees 65,085 1,065 0 46,038 50,000 0 0 0%
402-0000-369.01-01 Mis. Revenues 968 53 0 34 34 0 0 0%
402-0000-369.30-01 Mis. Settlements 0 910,000 0 0 0 0 0 200%
MISCELLANEOUSr• r r -r, 80,000 181,967 255,034130,000 50,000
402-0000-381,01-01 Transf from General Fund 348,820 0 0 0 0 0 0 0%
402-0000.384.00-00 Debt Proceeds 0 0 1,817,450 61,565 425,277 2,225,000 407,550 22%
402-0000-389.90-02 Appro.Retained Earnings 0 0 197,120 0 0 222,434 25,314 13%
402-0000-389,90-07 Appro. Impact Fees 0 0 130,000 0 130,000 400,000 270,000 100%
OTHER SOURCESr
TOTAL SEWER FUND 3,495,2881 4,146,1511 5,587,7331 2,727,5121 4,082,6061 6,662,633 974,900 17%
F
94
Sewer Fund Line Item Summary
FY 2005 FY 2006 FY 2007 YTD Fy ypp7 FY 2008 $ %
Acet.No. Account Description
( Actual Actual Budget 6I30I2007 Est. Proposed Var. Chg.
12-10 Regular 258,132 280,500 310,819 213,551 300,559 325,310 14,491 5%
12-11 Hurricane Regular 0 739 0 0 01 0 0 0%
13-10 Part-time 6,696 5,619 10,902 5,131 9,207 11,621 719 7%
14-10 Overtime 4,978 6,638 6,400 6,389 7,7501 6,200 -200 -3%
14-11 Hurricane OT 2,433 5,223 0 0 0 0 0 0%
15-10 Longevity Pay 23,957 0 0 0 01 0 0 0%
15-40 Accrued Leave Buyback 14,065 4,807 4,500 2,717 3,300 4,000 -500 -11%
21-10 FICA Taxes 21,559 21,268 22,864 15,738 22,490 24.110 1.246 5%
21-20 Medicare Taxes 5,042 4,974 5,348 31720 5,300 5,640 292 5%
22-10 Retirement Contributions 77,145 91,977 94,868 68,241 94,211 107,176 12,308 13%
23-10 Life&Health Insurance 106,055 107,287 106,247 79,6851 106,247 87,408 -18,839 -18%
24-10 Workers'Compensation 8,064 10,523 10,416 7,8471 8,344 11,038 622 6%
PERSONAL403,019 08 582,503 10,139
31-10 Professional Service 1 0011 0 7,500 15,000 7,500 100%
31-30 Consultant Engineers 3,166 11,120 117,450 45,585 256,440 139,500 22,050 19%
32-10 Accounting&Auditing 4,159 4,920 5,125 5,056 5,056 4,140 -985 -19%
34-10 Contractual Service 1,773,034 2,262,220 2,045,392 1,153,659 2,044,634 2,262,842 217,450 11%
40-10 Training&Per Diem 955 857 1,260 1,448 1,500 1,720 460 37%
40-30 Expense Account 627 903 900 638 900 900 0 0%
41-10 Telephone 4,800 5,141 5,860 4,005 4,734 5,540 -320 -6%
41-20 Postage 10,016 10,521 11,120 7,759 11,2971 11,870 750 7%
43-20 Electricity 63,108 63,557 68,265 41,096 64,180 64,542 -3,723 -5%
44-10 Equipment Rentals 522 646 972 314 900 972 0 0%
44-20 Trailer Rentals 1,350 1,350 1,350 1,013 1,350 1,350 0 0%
44-30 Misc. Rentals 2,776 2,750 3,1501 2,970 3,150 3,130 -20 -1%
45-10 Insurance Coverage 41,825 40,857 44,1001 37,575 37,575 40,957 -3,143 -7%
46-10 Equipment Maintenance 17,747 10,807 19,104 8,051 15,992 13,000 -6,104 -32%
46-30 Vehicles Maintenance 2,251 2,618 3,000 2,517 3,0001 2,500 -500 -17%
46-40 Building Maintenance 289 0 120 0 100 0 -120 -100%
46-50 Grounds Maintenance 2,865 3,382 3,295 2,656 3,795 3,835 540 16%
46-70 Utilities Maintenance 22,375 16,232 24,000 4,724 16,000 16,000 -8,000 -33%
47-10 Printing&Binding 130 135 200 0 200 350 150 75%
49-30 Permits&Licenses 0 0 01 3,780 3,780 0 0 0%
51-10 Office Supplies 810 694 1,000 441 900 900 -100 -10%
52-10 Gasoline 4,585 8,286 10,944 4,218 6,900 10,872 -72 -1%
52-20 Misc.Supplies 22,120 5,080 23,000 7,821 15,000 13,000 -10,000 -43%
52-30 Computer Software 0 0 0 0 0 600 600 0%
52-50 Uniforms 391 572 1,496 688 1,496 900 -596 40%
52-60 Building Supplies 0 0 300 0 200 0 -300 -100%
54-20 Memberships 0 20 60 0 60 60 0 0%
59-10 Depreciation Expense 236,3651 241,306 0 24 0 0 0 0%
O'ERATING EXPENSES 2,216,766 2,697,532 2,398,963 1,336,038 2,506,6398
62-10 Buildings 0 0 300,000 0 0 650,000 350,000 117%
63-10 Improv.Other Than Bldg 0 0 1,700,000 298,888 409,277 2,100,000 400,000 24%
64-30 Machines 8 Equipment 01 01 12,0001 12,0001 22,9751 10,975 91%
CAPITAL OUTLAY r r 2,012,000 r
71-10 lPrincipal 01 0 5,6941 2,8701 5,788 28,956 23,262 409%
71-20 1 Interest 682 427 335 144 241 15,6041 15,26914558%11
95
Sewer Fund Line Item Summary
scription FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
e. Acct.No. Account De
Actual Actual Budget 6/30I2007 Est. Proposed Var. Chg.
6,029 44,560
91-10 Transfers to General Fund 1 207,29, 215,555 2 !4,1771 158,0881 224,1771 228,660 4,483 2%0
INTERFUND TRANSFER r r:: 224,177 228,660
99-50 Reserve for Sewer I 0 01 249,2001 0 249,200 194,455 -54,745 -22%
99-60 1 Reserve for R&R 0 0 125,000 0 125,000I 125,OOOJ ol 100%
OTHER USES r r 374,200 r 374,200
TOTALS 2,952,338 3,453,069 5,587,733 2,209,047 4,089,730 6,5621633 974,900 17%
96
Sewer Utility (Sewer Accounting and Billing)
FY 2006 FY 2006 FY 2007 YTD FY 2007 FY 2008 f %
Acct.Number Account Description Actual Actual Budget 6/30/2007 Est. Proposed Var. Chg.
402-1703-513,12-10 Regular 63.386 56,160 25,209 18,286 25,677 26,673 1,464 6%
402-1703-513.13-10 Part-time 6,696 5,619 10,902 5,131 9,207 11,621 719 7%
402.1703-513.14-10 Overtime 11 48 0 13 50 0 0 0%
402A703-513.15-10 Longevity Pay 3,029 0 0 0 0 0 0 0%
402-1703-513.15-40 Accrued Leave Buyback 9211 1,099 1,000 0 0 500 -500 -50%
402-1703-513.21-10 FICA Taxes 5,397 4,243 2301 1,474 2,2441 2,4051 104 5%11
402-1703-513.21-20 Medicare Taxes 1,262 992 539 345 525 563 24 J-66%
402-1703-513.22-10 Retirement Contributions 10.566 17.459 4,443 2,762 4,232 4.565 122
402-1703-513.23-10 Life&Health Insurance 22,038 19,603 14,451 10.838 14,451 4.902 -9,549 402-1703-513.24-10 Workers'Compensation 275 284 143 108 115 153 10
PERSONALr r r
402A703-513.31-10 Professional Services 500 309 2,500 0 700 15,000 12,500 500%
402-1703-513.34-10 Contractual Service 4,546 4,413 4,992 2,834 4,234 4,457 -535 -11%
402-1703-513.41-10 Telephone 1,798 1,592 2,040 1.059 1,414 1,560 -480 -24%
402A 703-513.41-20 Postage 10,016 10.521 11,120 7,759 11,297 11,870 750 7%
402-1703-513,46-10 Equipment Maintenance 0 1044 1,104 830 1,992 0 -1.104 .100%
402-1703-513.47-10 Printing&Binding 130 135 200 0 200 350 150 75%
402-1703-513.51-10 Office Supplies 314 444 400 45 300 300 -100 -25%
402-1703-513.52-30 Computer Software 0 0 0 0 0 600 600 0%
402-1703-513.59-10 Depreciation Expense 0 462 0 24 0
OPERATING402-1703-513.64-30 1 Machines&Equipment 0 0 01 01 01 2975 2,975 0%
CAPITAL OUTLAY r 0 0 r r 2,975 2r975 t
TOTALS 139,1001 124,4271 81,3441 51,50811 78,438 88,614 7,270 9%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
31-10 Prof Services 12,500 PRMG water and sewer rate study update
.46-10 Prof Services (1,104) Maintenace of handhelds no longer available. New maintenance will be included in purchase price for 1 year.
Capital Outlay
Account No. Account Description Amount Project Description
.64-30 Machines&Equip $2,975 Purchase of 2 new handhelds meter reading devices(50%allocation)
C
98
Sewer Fund (Sewer Administration)
FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ %
Acct.Number Account Description Actual Actual Adj.Budget 613012007 Est. Proposed Var. Chg.
402-3501-535.12-10 Regular 26,206 27,111 37,458 19,971 32.651 39,645 2,187 6%
402-3501-535.14-10 Overtime 237 84 400 9 200 200 -200 -50%
402-3501-535.15-10 Longevity Pay 1,950 0 0 0 0 0 0 0%
402-3501-535.15-40 Accrued Leave Buyback 1,637 948 1,000 490 800 1.000 0 0%
402-3501-535.21-10 FICA Taxes 2,129 2,070 2,783 1,297 2,305 2,910 127 5%
402-3501-535.21-20 Medicare Taxes 498 4841 650 343 579 681 31 5°h
402-3501-535.22-10 Retirement Contributions 15.838 10,166 11,708 7,455 11,010 12,404 696 6%
402-3501-535.23-10 Life& Health Insurance 6,254 7,897 7,980 5,985 7,980 7,165 -815 -10%
402-3501-535.24-10 Workers'Compensation 673 874 150 113 120 161 11 7%
PERSONALr
402-3501-535.31-30 Consultant Engineer 31166 10,620 011 0 14,500 14,500 0%
402-3501-535.32-10 Accounting&Auditing 4.159 4,920 5,125 5,056 5,056 4,140 -985 -19%
402-3501-535.34-10 Contractual Service 1.175 4,061 340 256 340 350 10 3%
402-3501-535,40-30 Expense Account 627 903 900 638 900 900 0 0%
402-3501-535.41-10 Telephone 2,298 2,246 2,500 1,603 2,000 2,580 80 3%
402-3501-535.43-20 Electricity 180 180 240 120 180 180 -60 -25%
402-3501-535.44-10 Equipment Rentals 0 0 300 96 300 300 0 0%
402-3501-535.44-20 1 Trailer Rentals 1,350 1,3501 1,350 1.013 1,350 1,350 0 0%
402-3501-535.45-10 Insurance Coverage 41,825 40,857 44,1001 37,575 37,575 40,957 -3.143 -7%
402-3501-535,4640 Building Maintenance 496 250 6001 3961 6001 600 0 0%
402-3501-535.51-10 Office Supplies 0 239 0 0 01 0 0 0°h
402-3501-535.52-60 Building Supplies 0 0 300 0 200 0 -300 -100%
OPERATINGr
rk 402.3501-535.62-10 Buildings 01 01 650,000 350,000 117%
CAPITAL OUTLAY 0 r 300,000 0 r 650 000 350,000
402.3501-535.71-10 Principal 01 01 t,,6941 2,870 5,788 2,966 -2,728 -48%
402-3501-535.72-10 Interest 682 427 335 144 241 49 -286 -85%
DEBT SERVICE FUND 682 427 6,029
402-3501-535.91-10 1Transfers to General Fund 207,264 215,555 224,1771 168,088 224,177 228,660 4,483 2%
INTERFUND TRANSFER 207r264
402-3501-535.99-50 Reserve for Sewer 0 001 0 249,200 194,455 -54,745
OTHER USES 0 r 249,200 r
TOTALS 318,933 331,242 897,4101 253,5181 583,6521 1,206,163 308,743 34%
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.31-30 Engineering 14,500 Sewer Atlas
Capital Outlay
Account No. Account Description Amount Project Description
.62-10 Buildings $650,000 Public Works Compound
P
99
Sewer Utility (Sewer Collection)
FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 6 %
Acct.Number Account Description Actual Actual Adj.Budget 6/30/2007 Est. Proposed Var. Chg.
402-3502-535,12-10 Regular 168.540 197,229 248,152 175,294 242,231 258,992 10,840 4%
402-3502-535.12-11 Hurricane Regular 0 739 0 0 0 0 0%
402-3502-535.14-10 Overtime 4.730 6,506 6,000 6,367 7,500 6,000 0 0%
402-3502-535.14-11 Hurricane OT 2,433 5,223 0 0 0 0 0%
402-3502-535.15-10 Longevity Pay 18.978 0 0 0 0 0 0 0%
402-3502-535.15-40 JAccrued Leave Buyback 3,217 2,7601 2,500 2,227 25001 2500 1 0%
402-3502-535,21-10 FICA Taxes 14,033 14,955 17,780 12,967 17.941 18,795 1.015 6%
402-3502-535.21-20 Medicare Taxes 3,282 3,498 4,159 3,032 4.196 4,396 237 6%
402-3502-535.22-10 Retirement Contributions 50.741 64.352 78,717 58,024 78,969 90,207 11,490 15%
402-3502-535.23-10 Life 8 Hea0h Insurance 77,763 79,787 83,816 62,862 83,816 75,341 -8,475 -10%
402-3502-535,24-10 Workers'Compensation 7,116 9,365 10,123 7,626 8,109 10.724 601 60A
PERSONAL / : 1.
402-3502-535,31-10 Professional Service 0 3250 5000 0 5.000 0 -5,000 100%
402-3502-535.31-30 Consultant Engineers 0 500 117,450 45,585 256,440 125,000 7,550 6%
402-3502-535.34-10 Contractual Service 1,767,313 2,253.746 2,040,060 1,150,569 2,040,060 2,258,035 217,975 11%
402-3502-535.40-10 Training 8 Per Diem 950 857 1,260 1,448 1,500 1,600 340 27%
402-3502-535.41-10 Telephone 704 1,303 1,320 1,343 1320 1400 80 6%
402-3502-535.43-20 Electricity 62,928 63,377 68,025 40,976 64.000 64,362 -3,663 -5%
402-3502-535.44-10 Equipment Rentals 522 646 672 218 600 672 0 0%
402-3502-535.44-30 Misc.Rentals 2,776 2,750 3,150 2,970 3,150 3.130 -20 -1-A
402-3502-535.46-10 Equipment Maintenance 17.747 9.763 18,000 7,221 14,000 13.000 -5,000 -28%
402-3502-535.46-30 Vehicles Maintenance 2,251 2,618 3,000 2,517 3,000 2,500 -500 -17%
402-3502-535.46-50 Grounds Maintenance 2.865 3,382 3,295 2,656 3,795 3,835 540 16%
402-3502-535.46-70 Utilities Maintenance 22,375 16,232 24,000 4,724 16,000 16,000 -8,000 -33%
402-3502-535.49-30 Permits 8 License fees 0 0 0 3,780 3,780 0 0 0%
402-3502-535.52-10 Gasoline 4,585 8,046 10,944 4,218 6,900 10,872 -72 -1%
402-3502-535.52-20 Misc.Supplies 22,120 5,0801 23,0001 7,8211 15,0001 13,000 -10,000 -43%
402-3502-535.52-50 Uniforms 391 572 1,496 688 1,496 900 -596 -40%
402-3502-535.54-20 Memberships 0 201 rol 0 601 601 0 0%
402-3502-535.59-10 1 Depreciation Expense 236,365 2408441 01 0 0%
• r
402-3502-535.63-10 �lm rov.Other Than Bldg 0 0 1,700,000 298,888 409,277 2,100,002 400,000 24%
402-3502-535.64.20 Vehicles 0 0 0 0 0 0 0 0%
402-3502-535.64-30 Machines 8 Equipment 0 0 12,000 01 12,000 20,0001 8,000 67
CAPITAL OUTLAY I 0 1,712,000 298,888 421,277 2,120,000 40
402-3501-535.71-10 Principal 0 0 0 2i 0 25.990 25,990 0%
402-3501-535.72-10 Interest 0 0 0 0 0 15,5551 15,555 0%
402-3502-535.99-60 Reserve for R 8 R 0 0 1250001 01 125,000 125,000 0 100%
OTHER USES 0 0 125,000 r 125,000r
TOTALS 1 2,04,7261 2,997,4001 4,608,9791 11,904,02111 3,427,6401 6,267,866 668,887 14%
ol
Sewer Utility (Sewer Collection)
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.31-10 Prof.Svc. (5,000) Included in Engineering Services under line item 31-30
31-30 Engineers 7,550 Reallocated from Professional Services
.34-10 Contract.Svc. 217,975 38%rate increase by City of Hollywood for sewer processing
.46-10 Equip Maint. (5,000) Based on trend
.46-70 Utilites Maint. (8,000) Based on trend
.52-20 Utilites Maint. (10,000) Based on trend
Capital Outlay
Account No. Account Description Amount Project Description
.64-30 Machines&Equip. $20,000 Pumps and electrical panels
$450,000 Sanitary Sewer Infiltration and Inflow Program
.63-10 Improv.Other Than Bldg.
$1,650,000 Lift Station Rehabilitation
1�
100
Stormwater Fund
FY 00 Estimated Actual
Estimated Revenues
Charges for Services $780,000
Miscellaneous Revenues $64,500
Total Revenues $844,500
Estimated Expenditures $739,500
Projected Retained Earnings
Retained Earnings as of 9/30/06 $676,916
Estimated FY 2007 Surplus $105,000
Projected Retained Earnings as of 10/1/07 $781,916
101
STORMWATER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Director of Public Services* 1 $ 104,674
Public Works & Utilities Superintendent* 1 $ 77,554
Administrative Coordinator* 1 $ 41,300
Administrative Specialist* 1 $ 30,200
Crew Leader 2 $ 84,322
Utilities Mechanic* 1 $ 37,117
Maintenance Worker/Equipment Operator II 3 $ 121,363
Compliance Officer* 1 $ 35,232
Total 11
Positions shown also appear in the Program Description for the Department of Public Services.
This information is provided as detail to indicate the positions funded in the Stormwater Fund.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer
Fund and the Stormwater Fund.
l�
Stormwater Fund Projected Revenue
FY 2005 FY 2006 FY 2007 YTD FY 2007 Est. FY 2008 $ %Chg.
Account No. Account Description Actual Actual Budget 6/30/2007 Adopted Var.
403-0000-343.90-01 Stormwaler Fees 781,443 821.925 CHARGES
843,914 748,254 780,000 900,000 56,086 7%
;r
403-0000-381.10-01. Operating Interests 11770 36,012 48,00077 39,870 64.000 60,000 12,000 25%
403-0000-369.01-01 Mis.Revenues 120 114 0 366 500 200 2001 -100%
MISCELLANEOUS
403-0000-389.90-02 Appro.Retained Earnings 0 0 4,535 0 71 0 -4,535 -100
e r
TOTAL STORMWATER FUND 793,333 858,051 896,449 788,490 844,500 960,200 63,751 7%
102
Stormwater Management
110,529
FY 2 006 frY 2007 YTD FY 2007 FY 2008 $ %
Acct.Number Account Description Actual Budget 613012007 Est Proposed Var. Chg.
3-3801-538.12-10 Regular 210,184 238,972 147,559 218,824 247,466 8,494 4%
J3-3801-538.12-11 Hurricane Regular 836 0 0 0 0
403-3801-538.14-10 Overtime 3,035 4,000 1,874 3,000 3,000 -1,000 -25%
403-3801-538,14-11 Hurricane OT 6,877 0 0 0 0
403-3801-538.15-10 Longevity Pay 0 0 0 0 0 0 0%
403-3801-538,15-40 Accured Leave Buyback 2,0881 6,222 3,0001 1,348 1,500 3,000 0 0%
403-3801-538.16-10 Compensated Absences 19,9221 20,144 01 0 0 0
403-3801-538,21-10 FICA Taxes 14,626 15,636 16,892 10,210 15,450 17,563 671 4%
403-3801-538,21-20 Medicare Taxes 3,420 3,657 3,951 2,414 3,640 4,108 157 4%
403-3801-538.22-10 Retirement Contributions 48,053 56,119 67,988 45,242 66,148 72,368 4,380 6%
40303-383801-538.23-10 Life&Health Insurance 70,451 72,374 74,777 56,083 74,777 67,158 -7,619 -10%
4 - 01-538.24-10 Workers'Compensation 11,224 14,471 14,966 11,275 11,988 10,350 -4,616 -31%
PERSONALr•: 409,55500 r 0"
403-3801-538.31-10 Professional Services 9,549111 ,0001 ,8761 1000 36,913 -19,087 -34%
403-3801-538,31-30 Consultant Engineers 4,9561 5,574 50,0001 17,711 50,000 250,000 200,000 400%
403-3801-538.32-10 Accounting&Auditing 857 1,015 1,147 1,132 1,132 920 -227 -20%
403-3801-538,34-10 Contractual Services 2,288 6,152 2,843 714 1,500 1,722 -1,121 -39%
403-3801-538.40-10 Training&Per Diem 0 1,775 1,970 1,006 1,970 1,500 -470 -24%
403-3801-538.40-30 Expense Account 418 601 600 425 600 0 -600 -100%
403-3801-538.41-10 Telephone 849 616 720 332 600 720 0 0%
403-3801-538.43-20 Electricity 8,933 7,749 9,350 4,764 8,000 8,913 -437 -5%
403-3801-538.44-10 Equipment Rentals 348 348 348 209 348 255 -93 -27%
403-3801-538,44-20 Trailer Rentals 9001 900 900 675 900 900 0 0%
403-3801-538.44-30 Misc.Rentals 01 930 1,000 977 1,000 1,000 0 100%
03-3801-538.45-10 Insurance Coverage 7,0231 6,819 7,360 6,271 6,271 6,840 -520 -7%
403-3801-538,46-10 Equipment Maintenance 10,3221 5,871 8,000 3,527 20,000 8,000 0 0%
403-3801-538.46-30 Vehicle Maintenance 12,3781 8,599 9,000 8,872 12,210 12,000 3,000 33%
403-3801-538,4640 Building Maintenance 1,746 0 5001 0 300 300 -200 -40%
403-3801-538,46-50 Grounds Maintenance 13,016 18,049 22,460 15,921 22,460 19,234 -3,226 -14%
403-3801-538.46-60 Utility Maintenance 16,202 19,815 20,000 3,537 13,000 15,000 -5,000 -25%
403-3801-538.49-30 Permits&License Fees 599 4,180 4,455 4,149 4,149 4,548 93 2%
403-3801-538.51-10 Office Supplies 133 170 300 93 300 150 -150 -50%
403-3801-538.52-10 Gasoline 8,469 11,573 13,190 5,429 10,408 13,349 159 1%
403-3801-538.52-20 Misc.Supplies 3,560 -6.191 7,000 2,361 5,300 7,000 A-1
403-3801-538,52-50 Uniforms 274 513 1,044 540 800 780 -
403-3801-538.52-60 Building Supplies 0 0 350 0 0 0 -403-3801-538,59-10 Depreciation 139,121 230,861 0 0 0 0
403-38 11-538.62-10 Buildings 0 01 01 01 Ul IUU,UUUI 100,000 01/.
403-3801-538.63-10 Improv.Other Than Bldg 0 5,5741 100,0001 9,5701 104,535 0 -100,000 -100%11
403-3801-538-64-20 Vehicles 0 0 22,000 23,2191 23,219 0 -22,000 0%
403-3801-538.64-30 Machines&Equipment 0 0 0 20,000 20,000 0 0 0%
CAPITAL OUTLAY r 5,574 122,000 52,7119 147,754 lot,,WO err
403-3801-538.71-10 Principal 0 0 15,013 11,251 15,071 15,732 719 5%
403-3801-538.72-10 Interest 5,388 4,673 4,100 3,083 4,100 3,381 -719 -18
DEBT SERVICE FUND r
403-3801-538.99-10 Contingency 0 0 107,718 0 0 26,030 -81,688 -76°/
OTHER USES r r 107,718 r r 26,030
TOTALS 626,427 752,649 891,914 423,649 739,500 960,200 68,286 8%
104
Stormwater Management
Major Variance or Highlights of the Department
rtegory/Line Iteml Amount Explanation
.31-10 Prof.Svc. (19,087) Study to be conducted west of Ravenswood budgeted in FY 2007
.31-30 Eng.Fees 200,000 Engineering fees for S.E. 5 Ave stormwater rentention and treatment project
Capital Outlay
Account No. Account Description Amount Project Description
.62-10 Buildings $100,000 Public Services Compound
105
Marina Fund
FY 2007 Estimated Actual
Estimated Revenues
Rental Revenues $304,311
Total Revenues $304,311
Estimated Expenses
Operating Expenses $304,774
Total Expenditures $304,774
Projected Fund Balance
Undesignated Fund Balance
Available Fund Balance as of 9130/06 ($5,517)
Estimated Deficit for FY 2007 ($463)
Projected Fund Balance as of 10/1107 ($5,980)
106
r Marina
Services, Functions and Activities:
The marina is managed by the dockmaster who runs the day-to-day operations of the marina.
There are 92 slips of which 42 are fixed and 50 are on floating docks. One marina space services
the Broward County Sheriff s Office Marine Patrol. Less than half the slips have utilities.
In the fall of 2007, restrooms/shower facilities will be available to marina patrons with the
completion of the re-building marina restroom, which were destroyed by Hurricane Wilma. A
dedicated office for the dockmaster is part of the improvement.
FY 2007 Accomplishments:
• Hired Dockmaster to organize and run the day-to-day operations of the marina.
• Instituted recommendations of Marine Advisory Board for marina improvements into the
construction plans for the rehabilitation of the marina restrooms.
• Put in place debt collection policies for marina patrons and contracted with collection
service
• Addressed several longstanding safety issues
• Evaluated marina security and instituted contractor's recommendations
Issues:
➢ The marina's physical plant is at a critical state and is recommended to be re-built by the
City coastal marine engineering consultant
➢ Revenue to run the marina is less than expenditures.
➢ Day time marina security is weakened by a shortage of day time personnel.
FY 2008 Key Objectives:
➢ Start planning process to re-build marina which includes a redesign of the marina and
initiate the permitting process.
➢ Address security concerns by improvements to fencing of the marina
➢ Cross train staff in order to meet personnel shortage
➢ Explore contracting out for marina service.
Performance Measures:
FY 2006 FY 2007 FY 2008
Actual Projection Goals
Revenue Collection N/A N/A 90%
Personnel Summary
Position Full Time Part Time Salaries
Dockmaster 1 $ 37,419
Crew Leader* $ 3,611
CSA/Parking Enforcement Specialist .10 $ 3,307
Total 1 .10
NOTE: Full time Equivalency for PT = .10
* Allocated 10% of Crew Leader position in the City Manager's Office for Marina functions
Salaries include COLA, longevity, merit, and step increases for FY2008 where applicable.
t�
Marina Fund Projected Revenue
Account No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $ °
Actuals Actuals Budget 6130/2007 Est. Proposed Var. �Chg.
105-0000-362.02-03 Marina Boat Slip Rentals 0 144,981 315,455 224,034 298,711 307,130 162,149 112%
105-0000-369-01-01 Misc.Revenues(Penalty) 0 701 0 4,288 5,600 6,442 5,741 100%
105-0000-384-01-01 Interfund Loan from GF 0 0 0 0 0192,500 192,500 100
Total Revenue 0 145,682 315,456 228,322 104,311 506,072 167,890 247%
Marina Fund Projected Expenditures
Account No. Account Description FY 2005 FY 2006 FY 2007 YTD FY 2007 FY 2008 $
Actuals Actuals Budget 6/30/2007 Est. Proposed Var. %Chg.
105-7209-572.12-10 Overtime 01 0 42,810 15,019 25,260 41,030 41,030 -4%
105-7209-572.13-10 Part-time salaries 0 0 0 0 0 3,307 31307 100%
105-7209-572,21-10 FICA Taxes 0 0 2,715 942 1571 2,785 2,785 3%
105-7209-572,21-20 Medicare Taxes 0 0 6331 0 368 649 649 3%
105-7209-572.22-10 Retirement 0 0 5,226 1,730 3031 6,060 6,060 16%
105-7209-572.23-10 Health Insurance 0 0 13,247 6,623 9935 4,902 4,902 -63°h
105-7209-572-24-10 Worker's Compensation 0 0 143 108 1151 2,093 2,093 1364%
PERSONALr r 64,774 24,642 40,280 60,826 60, 0 %
105-7209-572.31-10 Professional Service 1 0 111,902 87,600 69,440 103,990 284,460 196,880 225%
105-7209-572,34-10 Contractual Services 0 21,277 104,000 44,122 105,568 106,429 2,429 2%
105-7209-572.41-10 Telephone 0 435 1,140 999 1,140 1,920 780 68%
105-7209-572,43-10 Water 0 0 840 0 120 1,680 840 100%
105-7209-572.43-20 Electricity 0 8,830 16,201 7,198 11,000 12,000 -4,201 -26%
105-7209-572.44-30 Misc. Rentals 0 0 0 2,276 2,850 0 0 0%
105-7209-572.45-10 Insurance 0 5,455 6,000 15,216 15,216 16,737 10,737 179%
105-7209.572.46-50 Grounds Maintenance 0 0 30,000 2,493 20,000 20,000 -10,000 -33%
105-7209-572.51-10 Office Supplies 0 01 1,000 4521 1,000 1,000 0 0%
105-7209-572.52-20 1 Misc Supplies 0 3,301 2,400 2,958 3,610 1,000 -1,400 -58%
OPERATING EXPENSES r 151,200 r,
105-7209-572.64-10 Computer 0 0 1,500 0 0 1 0 -1,500 -100%
CAPITAL OUTLAY 1 r 1,500 r r I 00 rr
Total Expenses 01 151.2001 315,455i 209.7951 304.7741 505,072 190,617 60°/
Ma or Variance or Highlights of the Department
Category/Line Item Amount Explanation
.13-10 Part-time sal. 3,307 Allocate part-time CSA(4 hours a week)who performs function for the Marina.
.31-10 Prof.Svc. 196,880 Increase as per contract with Aargon; and$192,500 for plan and design of the Marina
.43-10 Water 840 Currently water is drawn from FAU property. City is in the process of installing a line for the
Marina and the 50%share of the Marina/Beach bathroom to be in operation in Oct.,2007
.45-10 Insurance 10,737 Both Property and Liability Insurance. Only Property insurance was budgeted in FY 2007
107
Tree Preservation Fund
FY 2007 - • Actual
Estimated Revenues
Miscellaneous Revenues $65,000
Interest $32,000
Total Revenues $97,000
Estimated Expenses
Operating Expenses $13,500
$13,500
Estimated Surplus/Deficit $83,500
Projected Fund Balance
Designated Fund Balance
Available Fund Balance as of 9/30/06 $522,189
/^ Estimated Surplus for FY 2007 $83,500
Appropriations for FY 2008 ($37,000)
Projected Fund Balance as of 10/1/07 $568.689
108
Tree Preservation Fund Projected Revenue
Account No. Account Description FY 2005 FY 2006 FY 2007 Y-T-D FY 2007 FY 2008 $ %Ch
Actuals Actuals Budget 6/30/07 Est. Proposed Var. g'
102-0000-361.10-01 Operating Interests 9,800 22,779 18,000 20,355 32,000 36,000 18,000 100%
102-0000-369.01-01 Mis. Revenues 290,882 84,910 30,000 57,660 65,000 40,000 10,0001 330.
Miscellaneous Revenues 300,682 107,689 : rrr 78,015 97,000 76,000 28,000
102-0000-389.90-01 Reappropriated Fund Bal 0 01 0 0 0 37,000 37,000 100
Other Sources r r r r r 37,000 37,000 100
Total Revenue 300,682 107,689 48,000 -18,015 -37,0001 113,000 65,000 135%
Tree Preservation Fund Projected Expenditures
Account No. Account Description FY 2005 FY 2006 FY 2007 Y-T-D FY 2007 FY 2008 $ °/,Ch
Actuals Actuals Budget 6/30/07 Est. Proposed Var. g'
102-4101-541.14-10 Overtime 193 0 0 0 0 0 0 0%
102-4101-541.21-10 FICA Taxes 6 0 0 0 0 0 0 0%
102-4101-541.21-20 Medicare Taxes 1 0 0 0 0 0 0 0%
PERSONALrr r r r r r r r•
102-4101-541.44-10 Equipment Rentals 101 01 3,00011 01 3,000 0 0%
102-4101-541.46-50 Grounds Maintenance 15,941 10,2021 40,000 4,995 9,500 105,000 65,000 163%
102-4101-541.52-20 Misc Supplies 1,232 25,688 5,000 2,611 4,000 5,000 0 0%
OPERA TING EXPENSES 17,173 35,890 48,000 7,606 13,500 113,000 65,000
Total Expenses 17,3731 35,890 48,000 7,6061 13,5001 113,000 65,000 135%
109
Capital Projects Fund
Department Description Amount Funding Source
Community Dev. Scanning & Plotting Equipment 28,000 General Fund
Fire Rescue Irrigation for New Fire Station 32,000 General Fund
Parks & Recreation Planking for Pier 20,000 General Fund
Bleachers/Lighting System - Frost Park 36,000 Rec. Impact Fees
Playground Equipment - Chester Byrd Park 53,000 General Fund
Southwest Community Center 451,000 G.O./Rec. Impact Fees
Concrete Light Poles 120,000 G.O./General Fund
C.W. Thomas Grounds Improvements 215,900 G,O/Grant
Public Services Public Services Complex 750,000 General Fund
Neighorhood Improvements - CPTED Study 1,100,000 General Fund
Citywide Lighting Program 418,000 G.0/3 cents/GF
Mausoleum 745,000 General Fund
Garage Fleet Skid Steer Loader with Attachments 50,00013 cents gas tax
Dump Trucks 95,000 General Fund
Loader 140,000 General Fund
Debt Service Principal & Interest 854,627 General Fund
Total $5.108,527
Revenue Sources
Description
Transfer from General Fund: $4,274,627
Funded from GF 3,907,927
Funded from 3 cents gas tax 179,700
Funded from Recreation Impact Fees 187,000
General Obligation Bond 725,950
Grant 107,950
TOTAL 5,108,527
110
00 . Debt Service Fund
Revenue Sources
Ad-Valorem Tax (Voted Debt Sevice) $418,943
Interfund Transfer from General Fund $212,500
Total Revenue Sources $631,443
Expenditures
Debt Service - Principal Payment $220,000
Debt Service - Interest $411,443
Total Expenditures $631,443
11]