HomeMy WebLinkAbout22330 - MINUTES - City Commission MINUTES OF WORKSHOP
DANIA BEACH CITY COMMISSION
CAPITAL IMPROVEMENT PLAN (CIP)
MONDAY, JULY 16, 2007 — 10:00 A.M.
1. Call to Order
Mayor Anton called the Workshop to order at 10:00 a.m.
2. Roll Call
Present:
Mayor: Bob Anton
Vice-Mayor: Albert Jones
Commissioners: John Bertino —arrived at 10:09 a.m.
Anne Castro
Patricia Flury
City Manager: Ivan Pato
City Clerk: Louise Stilson
Absent:
City Attorney: Thomas Ansbro
3. Discussion of Capital Improvement Plan
City Manager Pato indicated this is the fifth year the City prepares the 5-Year Capital
Improvement Plan, which is updated every year and is subject to change on an as-needed basis.
He noted that the results of today's Workshop will be included in the proposed Budget for FY
2008.
Patricia Varney, Director of Finance, presented a PowerPoint on the proposed Capital
Improvement Plan which is attached to and incorporated into these minutes.
General
Director Varney explained that the funding sources for the CIP are: General Obligation Bonds,
Gas Tax, 50-50 Sidewalk Program, Recreation Impact Fees, Fire Reserves, Existing Loan
Balance, Grants, General Fund, State Revolving Fund, Water Impact Fees, User Fees, and other
financing sources.
Director Varney clarified that she received information from the State Attorney that, based on
the Tax Reform Act, the City will have a zero percent tax cut this year. She noted that the deficit
in the General Fund Budget for FY 2008 will be approximately $125K, with a millage rate of
5.044. Director Varney indicated that the Water Impact Fees; Three Cent Gas Tax, and the Fire
Impact Fees are exhausted.
Commissioner Flury confirmed with Director Varney that the millage rate will be 5.044, as
presented, and that we would need about $310K to fund the items listed for FY 2008. She
agreed with the allocation of funds for computer replacements and related equipment.
Commissioner Flury noted we were committed to set aside funds for legal settlements for the
ADA Plan.
City Manager Pato clarified we would be carrying forward $50K from this fiscal year.
Vice-Mayor Jones thought we could get a better deal for computers through the School Board
bids.
It was the Commission consensus to accept the amounts allocated for computers and Information
Services.
Fire Rescue Department
It was the Commission consensus to move the Fire Department funding of$105K to FY 2009.
Parks and Recreation
It was the consensus of the Commission to approve the items funded in Parks and Recreation.
Discussion followed between the Commission and Kristen Jones, Director of Parks and
Recreation, regarding the proposed repairs at C.W. Thomas Park and how the project was
funded. Further discussion ensued in connection with the proposed construction of the NW
Community Outreach Center.
Mayor Anton indicated that we are currently refurbishing C.W. Thomas Park, where we will
have new meeting rooms. There are also meeting rooms at the Herman Wrice Center and some
of these are not being utilized. Mayor Anton questioned if we would have to reimburse the
CDBG funds that we have already used for this project.
Colin Donnelly, Assistant City Manager, advised there were two CDBG grants for this project,
one for the acquisition of the property ($35,000) and the other one for the design and engineering
of the project ($75,000). He indicated that if we do not move forward with the project, we could
probably keep the funds for another project as long as it meets the CDBG criteria.
It was the consensus of the Commission to eliminate the NW Community Outreach Center
project and keep the property as green space.
Kristen Jones, Director of Parks and Recreation, indicated that Adler Park needs upgraded
playground equipment. She asked the Commission to consider the requested $53,000.
Minutes of Workshop 2
Dania Beach City Commission
Capital Improvement Plan(CIP)
Monday,July 16, 2007— 10:00 a.m.
Commissioner Flury noted the planking on the Pier needs to be upgraded. She also thought that
video surveillance was essential in the parks since people were vandalizing them and we were
spending a lot of money trying to fix things when they get broken.
Mayor Anton noted that we could use law enforcement funds for surveillance equipment because
it is a crime-related issue and the City controls the money, provided it is approved by the City
Attorney.
It was the consensus of the Commission to use law enforcement funds for the fencing at P.J.
Meli Park as well as the installation of video surveillance and video monitoring at all the parks
($68,000 out of General Fund budget).
Director Varney pointed out that we only have $40,000 available and we still need to submit a
funding request to BSO to draw down the funds ($130,000).
City Manager Pato clarified for the Commission that our current contract with BSO gives us
control of the money.
Vice-Mayor Jones noted that the Boisey Waiters property is not being used. He suggested
selling it and using the funds to build a SW Community Center.
It was the consensus of the Commission to add $20,000 to the budget for the planking of the
Pier.
Commissioner Castro questioned the status of the Linear Park.
Assistant City Manager Donnelly indicated that we recently applied for a Land and Water
Conservation Grant for $200,000, which requires a fifty percent match. He noted that the main
problem with the Linear Park is the stormwater retention issue at SE 5`h Avenue.
Director Varney clarified that $500,000 will come from G.O. Bond funds for the Linear Park.
Commissioner Bertino explained that some years ago Broward County wanted to build a bridge
over the Dania Cut-Off Canal to allow the circulation of trucks from Fort Lauderdale-Hollywood
International Airport and Port Everglades. The southeast section of our City did not accept this
proposal and staff suggested placing a water feature in the Linear Park to address the stormwater
containment.
Director Varney clarified for Commissioner Castro that the Linear Park is funded from the GO
Bond ($420,000) and the General Fund ($80,000).
Commissioner Flury suggested leaving the sidewalk in the Linear Park as is, thus eliminating the
stormwater problem. She would like the Linear Park project to begin in 2008.
Dominic Orlando, Director of Public Services, advised that Calvin Giordano and Associates is
the consultant for the stormwater project and the Linear Park. He noted the stormwater system
Minutes of Workshop 3
Dania Beach City Commission
Capital Improvement Plan(CIP)
Monday,July 16, 2007— 10:00 a.m.
was the governing factor in the area. Director Orlando indicated he is currently reviewing the
preliminary design.
Commissioner Flury asked Director Varney to separate the drainage problem from the cost of the
Linear Park when the Capital Improvement Book is revised.
Commissioner Castro was concerned with the problems we are having with Calvin Giordano and
Associates.
Director Orlando noted that CGA had a lot of turnover in the past 16-18 months and that he and
City Manager Pato are working on the problem.
It was the consensus of the Commission to terminate the services of Calvin Giordano and
Associates.
Commissioner Flury clarified for the record that the stormwater project and the Linear Park will
be funded separately.
Discussion followed between the Commission and Director Orlando regarding the need to have a
consultant who would be in a position to design a Linear Park. It was suggested that a due date
be included on future contracts with consultants. The Commission agreed to direct staff to start
looking for other consultants.
Commissioner Castro stated for the record that she would like the bike-path and the sidewalk to
be included in the Linear Park design.
Public Services
Public Services Compound
Commissioner Flury noted we are all aware that the work cannot be completed in one year. She
suggested we spread it out for 2-2.5 years and pay cash, therefore we would not have any debt.
Director Varney advised that if we take our own money from cash, she could spread the funding
in the General Fund over a 3 year-period.
Director Orlando indicated we would need to do it within an18 month period, i.e., $750,000 per
year for two years.
It was the consensus of the Commission to fund $750,000 for the Public Services Compound
Project o over a two year period.
Cemetery
Mayor.Anton questioned why the Mausoleum should be funded from the General Fund.
Minutes of Workshop 4
Dania Beach City Commission
Capital Improvement Plan (CIP)
Monday,July 16, 2007— 10:00 a.m.
Director Varney explained that the Cemetery Trust Fund only covers maintenance. She noted
she would need to check with the Auditors to see if a Special Revenue Fund could be created for
the Cemetery.
Commissioner Flury noted we currently have about $750,000 in the Cemetery Trust Fund which
we never use because the maintenance is paid from the General Fund. She clarified that the
Charter states that those funds can only be used for maintenance. Commissioner Flury would
like the City Attorney to clarify if the verbiage in that section of the Charter could be changed to
read "for maintenance and improvements", without having to go to referendum.
Commissioner Castro asked Finance Director Varney what the annual maintenance budget
would be for the Cemetery.
Finance Director Varney advised that the annual maintenance for the Cemetery is approximately
$100,000. She further noted that the Cemetery Trust Fund interest is deposited into the General
Fund to help defray the cost of Cemetery operations.
Director Orlando pointed out that Calvin Giordano and Associates is our consultant for this
project and he was planning to ask them to prepare a cost proposal for a design-build plan. He
suggested continuing to use their services for this specific project.
Neighborhood Improvements—CPTED Studies
Commissioner Castro confirmed with Director Varney that this amount was not GO Bond
money. She asked what items were included in the $1.9M, and the order of priority.
Director Orlando indicated the priorities would be determined every year with Commission and
resident input, and the funding split over a five-year period
Director Varney clarified for the Commission that the City funds $1.1M in the General Fund and
the remainder will be GO Bond money.
Commissioner Bertino commented that all projects have engineering fees. He asked Director
Orlando if we could contract with a large firm and have them do everything at a good price.
Director Orlando advised that Chen & Associates is our engineer, and they do a great job. He
clarified that Camp Dresser and McKee would be the firm to use, but he did not recommend this
because not all their offices are local and they would have to use their other offices nationwide.
It was the consensus of the Commission to accept the funding for Lighting at 53`d Court
($418,000), the Citywide Sidewalk Repairs ($81,600) and the Roadway Repaving Program
($252,300) as presented.
Mayor Anton clarified that we still have funds for the ADA Sidewalk Compliance modification
from last year, so this item does not need to be funded.
Minutes of Workshop 5
Dania Beach City Commission
Capital Improvement Plan(CIP)
Monday,July 16,2007— 10:00 a.m.
Vice-Mayor Jones asked Director Orlando to provide a breakdown of the areas within the City
that will be repaved.
Fleet Replacement
It was the consensus of the Commission to accept the request for a Skid Steer Loader with
attachments ($50,000) as presented.
Director Orlando requested a Tool Cat and Dump Truck, Backhoe and Loader. He indicated that
of all of this equipment, the Loader was the priority.
It was the consensus of the Commission to add the Loader for $140,000.
Commissioner Flury asked Director Varney to let the Commission know how much SRF funds
have been drawn to date.
Director Varney will obtain the information and report back to the Commission.
Discussion followed between Vice-Mayor Jones and Director Orlando regarding the City's wells
and the possibility of preventing a thirty percent surcharge in the future by increasing our
capacity.
It was the consensus of the Commission to accept all funded items under Water Utilities and
Sewer Utilities, as presented by staff.
Director Varney responded for Mayor Anton that the difference between 5.044 and 6.39 was
close to $2.1 M
Marina Improvement
Mayor Anton referred to the information distributed to the Commission which outlined the
Marina Evaluation submitted by Cutcher and Associates, Inc. He noted he did not see a problem
with the bulkhead. Mayor Anton asked Assistant City Manager Donnelly for an explanation on
the bulkhead situation.
Assistant City Manager Donnelly advised that the bulkhead at the Marina is in poor condition.
He would prefer the coastal engineering firm provide the technical explanation of the problem.
Mayor Anton noted the amount of$192,500 has been allocated in 2008, but it would not include
any construction or repair costs.
Assistant City Manager Donnelly indicated he has contacted FIND and they are very excited
about the project. However, their main concern is that municipalities using FIND funds charge
the market rate. The engineers believe some modifications could be made to facilitate the
addition of slips, reduce travel distance, and provide for multiple ingress and egress points.
Minutes of Workshop 6
Dania Beach City Commission
Capital Improvement Plan (CIP)
Monday,July 16, 2007— 10:00 a.m.
Commissioner Flury thought our rates were acceptable.
Commissioner Bertino would like to look at a private enterprise and find out what they would
offer.
Commissioner Flury noted we already looked at it some months ago.
Director Varney responded for Commissioner Flury that the Revenue Source for the 2008
allocated amount of$192,500, which is the Interfund Loan, would be in the form of cash from
the General Fund.
Commissioner Flury thought that the $3.9M allocated in 2009 should be stretched out over a
period of at least two years so the project may be done in phases.
Assistant City Manager Donnelly indicated he would like to hear the construction consultant's
comments regarding the construction time period.
Vice-Mayor Jones thought it would be a safety issue to park near the bulkhead.
Assistant City Manager Donnelly confirmed we are not parking any heavy vehicles in the area.
Commissioner Flury confirmed with Assistant City Manager Donnelly that the hiring of the
consultant would be through a bidding process.
It was the consensus of the Commission to have the $192,500 allocated for the study.
Director Varney reported that we are ahead by $638,000.
Commissioner Flury suggested keeping the money allocated for the NW Community Center in
case we need to reimburse the CDBG funds.
Commissioner Bertino would like to consider the Dump Truck for Public Services.
It was the consensus of the Commission to move the Dump Truck ($95,000) to Fiscal Year 2008,
and add the Beach Retainer Wall ($485,420)which was not previously funded.
4. Adjournment
Mayor Anton adjourned the Workshop at 12:33 p.m.
Minutes of Workshop 7
Dania Beach City Commission
Capital Improvement Plan(CIP)
Monday,July 16,2007— 10:00 a.m.
CITY OF DANIA BEACH
ATTEST: BOB ANTON
MAYOR-COMMISSIONER
LOUISE STILSON, CNIC
CITY CLERK
Approved: August 14, 2007
Minutes of Workshop 8
Dania Beach City Commission
Capital Improvement Plan(CIP)
Monday,July 16, 2007— 10:00 a.m.
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