The URL can be used to link to this page

Home My WebLink AboutR-2007-173 Mohawk Carpet Distribution RESOLUTION NO. 2007-173 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE CARPET AND VCT TILE FOR CITY HALL FROM MOHAWK CARPET DISTRIBUTION LP, IN AN AMOUNT NOT TO EXCEED $19,500.00, UNDER STATE OF FLORIDA CONTRACT NO. 360-240-06-1, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part 111, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the federal government, state of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to replace the carpeting and VCT tile at certain downstairs offices at City Hall for an amount not to exceed $19,500.00; and WHEREAS, the City Manager has determined that such purchase can be made at the least cost to the City by purchasing carpet and VCT tile under State of Florida Contract, No. 360-240- 06-1, a copy of which is attached and made a part of this Resolution as Exhibit "A'; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to purchase carpet and VCT tile for City Hall under State of Florida Contract No. 360-240-06-1 in an amount not to exceed $19,500.00. Funding shall be derived from the Capital Projects Fund. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution shall be repealed to the extent of such conflict. • Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on September 25, 2007. F(O—B A TON MAYOR—COMMISSIONER EST: LOUISE STILSON, CAC CITY CLERK APPROVED AS TO F �Q�ID CORRECTNESS: � �1I BY: TH MAS J. ATfSBRO • CITY ATTORNEY 2 RESOLUTION #2007-173 Y. CERTIFICATION OF CONTRACT a - TITLE: Carpet & Flooring Materials DEPARTMENT OF M ANAGEM ENT CONTRACT NO.: 360-240-06-1 SERVICES ITB NO.: 28-360-240-F Re-Bid "We serve those who EFFECTIVE: June 1. 2006 tluough May 31, 2009 serve Florida" SUPERSEDES: 360-240-00-1 CONFRACTOR(S): See Attached List JEB BUSH Gnccrnnr Tom Lewis,Jr. scooarp A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services, a contract has been executed MvFlorlda.com between the State of Florida and the designated contractors. B. EFFECT - This contract was entered into to provide economies in the ru' purchase of Office Furniture & Files by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made Division or State Purchasing under the terms, prices, and conditions of this contract and with the 4050 Esplanade w'ay suppliers specified. Suire 360 Tallahassce, Florid`' C. ORDERING INSTRUCTIONS - All purchase orders shall be issued 3239 in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated. exclusive of all Federal, State and Telephone: local taxes. 850-488-8440 All contract purchase orders shall show the State Purchasing contract Fax, number, product number, quantity, description of item, with unit 850-414-6122 prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) Internet: %�v MyFlorida.com D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. E. SPECIAL AND GENERAL CONDITIONS - an Special d general conditions are P enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. 0 1 26 Authorized Signature (date) BW/meb Attachments Contractors Awarded: Beaulieu Commercial, Adairsville, GA (A) Bentley Prince Street,City of Industry,CA(A) Interface Flooring Systems, Inc. LLC ( D) J&J Industries,Inc., Dalton, GA( A) Johnsonite,Inc.,Chagrin Falls,OH (A ) Mannington Mills, Inc. ,Calhoun, GA(A) Mohawk Carpets/Lees Carpets. Greensboro,NC (A) Mohawk Carpets, Dublin,GA (A) Patcraft Commercial Carpet,Dalton, GA(A) Shaw Industries,Inc. (A) Sylvan Chemical Company(Milliken)(N) Tandus.US,Inc.,Dalton,GA(A) CONTRACT ADMINISTRATOR BRENDA WELLS PHONE: (850) 488-6904 SUNCOM 278-6904 E-MAIL: brenda.wellsndms.myflorida.com WRO INVITATION TO BID (ITB) FOR Carpet & Flooring Materials ITB No. 28-360-240-F -Re-Bid ITB Issue Date: April 25, 2006 Electronic Responses Due: May 5, 2006 Refer All Inquires to: Brenda Wells Purchasing Analyst Division of State Purchasing Department of Management Services 4050 Esplanade Way, Suite 360 Tallahassee,FL 32399 Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 5 of 37 Complete Solicitation I TABLE OF CONTENTS: 1.0 INTRODUCTION 2.0 GENERAL INSTRUCTIONS TO RESPONDENTS - PLEASE REFER TO STATE OF FLORIDA PUR 1001 LOCATED WITHIN THE MYFLORIDAMARKETPLACE SOURCING TOOL 3.0 SPECIAL INSTRUCTIONS TO RESPONDENTS 4.0 GENERAL CONTRACT CONDITIONS - PLEASE REFER TO STATE OF FLORIDA PUR 1000 LOCATED WITHIN THE MYFLORIDAMARKETPLACE SOURCING TOOL 5.0 SPECIAL CONTRACT CONDITIONS 6.0 PRICE SHEET 7.0 FORMS Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 6 of 37 Complete Solicitation 1.0 INTRODUCTION CONTENTS: 1.1 PURPOSE 1.2 CONTACT 1.3 EVENT TIMELINE 1.1 Purpose. The State of Florida, Department of Management Services, Division of State Purchasing invites interested Bidders to submit bids in accordance with these solicitation documents. The purpose of this solicitation is to establish a thirty-six (36) month State Term Contract for purchase of installed Carpet & Flooring Materials. The contract term is anticipated to begin June 1, 2006. The State's MyFloridaMarketPlace eProcurement system (the "System") will be used to conduct this competitive event. The estimated annual spend on this contract is $15 million. This estimated figure is supplied as a guide for preparing responses and should not be construed as representing actual sales. 1.2 Contact. The primary contact for this solicitation is: Brenda Wells Purchasing Analyst, State Purchasing Department of Management Services 4050 Esplanade Way, Suite 360 Tallahassee, FL 32399-0950 Brenda.wel l samdms.myflorida.com 1.3 Event Timeline. The following anticipated timeline applies to this solicitation: Event Time Date ITB Release (Re-Bid) 6:00 p.m. ET April 25, 2006 Preview Stage Be ins Deadline for Questions Submitted via the 6:00 p.m. ET April 28, 2006 Bidding &A Board within M FloridaMarketPlace Be ins Answers to Bidder Questions Posted 6:00 p.m. ET May 1, 2006 ITB Submission Deadline 6:00 p.m. ET May 5, 2006 Bidding Closes Notice of Intent to Award Posted 5:00 p.m. ET May 9, 2006 Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 7 of 37 Complete Solicitation 2.0 GENERAL INSTRUCTIONS TO RESPONDENTS, STATE OF FLORIDA PUR 1001 PLEASE REFER TO 1.2 ON THE RFX INFO TAB OF THIS SOLICITATION WITHIN THE MYFLORIDAMARKETPLACE SOURCING TOOL Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 8 of 37 Complete Solicitation 3.0 SPECIAL INSTRUCTIONS TO RESPONDENTS CONTENTS: 3.1 ADDITIONAL DEFINITIONS. 3.2 ORDER OF EVENTS. 3.3 MYFLORIDAMARKETPLACE SOURCING TOOL TRAINING. 3.4 SOURCING TOOL TIPS. 3.5 EMAIL NOTIFICATION. 3.6 ORDER OF PRECEDENCE_ 3.7 WHO MAY BID. 3.8 EXECUTION OF BID. 3.9 SUBMITTAL OF BID. 3.10 AMENDMENTS TO THE SOLICITATION DOCUMENTS. 3.11 BID EVALUATION CRITERIA. 3.12 ORDERING INSTRUCTIONS. 3.13 AUTHORIZED DEALERSANSTALLATION FIRMS & MANUFACTURER REPRESENTATION. 3.14 PRICE SHEET. 3.15 BASIS FOR AWARD. 3.16 STATE OBJECTIVES (REV. 07/28/04). 3.17 SPECIAL ACCOMMODATION. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 9 of 37 Complete Solicitation 3.1 Additional Definitions "Manufacturer" means the entity that holds the trademark in the identified brand name. "Manufacturer's authorized dealer /installer "or "Installer" - The dealership, installation firm, etc. hired by the manufacturer to install flooring and handle any other responsibilities specified by the manufacturer. "Manufacturer's Representative" - a direct employee of the manufacturer who, as part of the Contractor's team, shall keep all samples updated, meet with users, project architects, dealers and arrange for installation, visit job sites, act as a project manager, and facilitate the resolution of disputes. "Recycled Content" - for this Invitation and contract shall mean products offered containing post-consumer and/or post-industrial waste materials. "Broadloom carpet" — Woven and/or knitted, or tufted, nylon, wool, and/or wool/nylon blend. "Carpet Tiles" —tufted or fusion bonded, nylon wool, and/or wool/nylon blend. "Rubber Flooring" — rubber sheet or rubber tiles. 3.2 Order of Events Bidders will review and become familiar with the Event Timeline and solicitation documents, enter any questions in the MyFloridaMarketPlace Sourcing Tool Q&A Board by the date and time specified in the Event Timeline, answer all questions, submit required documents, complete information within the MyFloridaMarketPlace Sourcing Tool Items Tab for this solicitation. The Event Timeline gives the date and time (where applicable) for major activities in the solicitation. See Section 1.3 of this solicitation document for the Event Timeline. 3.3 MyFloridaMarketPlace Sourcing Tool Training This solicitation will be conducted using the MyFloridaMarketPlace Sourcing Tool. Training materials can be found at huv://marketplace.myflorida.com/vendor/vendor solicitation help.htm. Copy link and paste into access site! Download and review the document titled ITB Event User Guide. 1 For all technical questions about the Sourcing Tool, vendors should contact the MyFloridaMarketPlace Customer Service Desk at (866) FLA-EPRO or vendorhe IpCc�,myfloridamarketplace.com. 2 For additional information / assistance on using the Sourcine Tool, please visit the MyFloridaMarketPlace website at following link: httys://marketplace.mvflorida.com/vendor/vendor solicitation help.htm. This site includes: a. Solicitation User Guides b. On Demand web-based Sourcing training link c. WinZip FAQs d. Vendor FAQs Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 10 of 37 Complete Solicitation 3.4 Sourcing Tool Tips When working in the Sourcing Tool, be aware of the twenty minute time-out function in the tool. This means that you should save your work(click the SAVE button) at intervals of less than twenty minutes to insure your entries since you last saved are not lost. Please note that clicking the SAVE button within the Sourcing Tool only saves your bid responses. The SAVE button does not transmit your bid response to the State. In order to transmit your bid response to the State, you must click the SUBMIT button on the SUMMARY page of the bid response. After hitting the SUBMIT button, it is your responsibility to check your submitted bid response within the Sourcing Tool to verify that your response is accurately and completely captured within the Sourcing Tool. You must do this while there is time remaining in the bidding period in case you discover an error and need to resubmit a revised bid response. To validate your bid response, you should do the following before the bidding period ends: I. Go to the "My Bids / My Responses" tab within Sourcing Tool after you submitted your bid response 2. Click on the Bid ID number of your last submitted bid response 3. Review entire bid response to make sure all responses are complete, accurate and as you intended to submit. Minimum areas to check are: 1 Text boxes— Is your entire answer viewable? 2 Yes/No questions—Is the displayed answer correct? 3 All uploaded document files / scanned documents— Can you open attached document and clearly view entire content? 4 Offline electronic backup copy sent to the State (if applicable) - Can you open attached document and clearly view entire content? Does content of this file match your bid response within the tool (e.g., not an earlier version or working copy)? It is strongly recommended not to wait until the last minute save and submit your bid response. 3.5 Email Notification Vendors are reminded that the Sourcing Tool's email notifications are an option provided to bidders as a courtesy. The State of Florida is not under any obligation and does not guarantee that bidders will receive email notifications concerning the posting, amendment or close of solicitations. Vendors are responsible to check the MvFloridaMarketPlace Sourcinp Tool and/or the Vendor Bid System for information and updates concerning solicitations. 3.6 Order of Precedence Potential Bidders for this solicitation are encouraged to carefully review all materials contained herein and prepare bids accordingly. In the event any conflict exists between the Carpet&Flooring Materials ITB 28-360-240-F-Re-Bid Page I 1 of 37 Complete Solicitation Special and General Instructions, those instructions specified in the Special Instructions shall prevail. In the event any conflict exists between the Special and General Conditions, those conditions specified in the Special Conditions shall prevail. All responses are subject to the terms of the following sections of this ITB, which, in case of conflict, shall have the order of precedence listed: 1 Special Contract Conditions 2 Special Instructions to Respondents 3 General Instructions to Respondents (PUR 1001) 4 General Contract Conditions (PUR 1000) 5 Introduction 6 Forms 3.7 Who May Bid Manufacturers holding current Federal GSA Multiple Award Schedule Contracts for products offered on this contract may submit a bid. In furtherance of the One Florida Initiative, bidders are encouraged to seek the participation of certified minority business enterprises (CMBE). Information on the One Florida Initiative and CMBEs is available from the Office of Supplier Diversity at ham://osd.dms.state.fl.us. 3.8 Execution of Bid The bid shall include all appropriate forms located within the MyFloridaMarketPlace Sourcing Tool RFX Info Section and complete information within the MyFloridaMarketPlace Sourcing Tool Items Tab for this solicitation. Failure to provide all requested information within the bid package may result in rejection of the bid. 3.9 Submittal of Bid Bidders will submit their final bid online via the MyFloridaMarketPlace Sourcing Tool. In the event a Bidder submits more than one bid, only the last bid received by the MyFloridaMarketPlace Sourcing Tool shall be considered for award. Each Bidder is responsible for ensuring that its bid is submitted at the proper time. The Department shall not consider late bids and the MyFloridaMarketPlace Sourcing Tool will NOT accept bids after the due date and time specified in the Event Timeline, or as amended by the Department. BIDS MUST BE SUBMITTED IN THE MYFLORIDAMARKETPLACE SOURCING TOOL BY THE DATE SPECIFIED IN THE EVENT TIMELINE. Additionally, the following section contains information that must be received by the contact person below no later than the ITB Submission Deadline. Please refer back to the Event Timeline (1.3) for Dates and Times. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 12 of 37 Complete Solicitation Manufacturer's Published Federal GSA Multiple Award Schedule Contract Discounted Price Schedule for carpet, flooring materials, and installation. (Compact disc—CD format) Environmental & Recycled Content Requirements. Detailed environmental policy. Please reference Special Contract Conditions, 5.17 for additional information. Any format acceptable but prefer Compact disc- CD. Web Site URL Address for State of Florida. Any format acceptable. Reference Section 5.24. *Outer packaging shall clearly state Bid Title,Bid (Solicitation) Number, Bid Opening Time and Date (ITB Submission Deadline)!* Contact for submittals: Brenda Wells State Purchasing Florida Department of Management Services 4050 Esplanade Way, Suite 360 Tallahassee, FL 32399-0950 Bidders awarded shall submit the sample material folders/architect folders for each item offered at the direction of State Purchasing (after contract award date). In addition, detailed documentation of construction of product offered, Installation Specifications, backing options for carpet, all adhesives recommended for use with any item offered, and product options offered will be required. 3.10 Amendments to the Solicitation Documents The Department reserves the right to issue amendments to the solicitation. Notice of any amendment will be posted within MyFloridaMarketPlace using the message board and the Vendor Bid System. Such notice, if required, will contain the appropriate details for identifying and/or reviewing the formal changes to the solicitation. Each bidder is responsible for monitoring the sites for new or changing information concerning this solicitation. 3.11 Bid Evaluation Criteria The Department shall evaluate eligible responsive bids. Bids that do not meet all requirements of this solicitation or fail to provide all required information, documents, or materials will be rejected as non-responsive. Bidders whose bids, past performance, or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. The Department reserves the right to determine which bids meet the requirements of this solicitation, and which Bidders are responsive and responsible. The Department reserves Carpet 8 Flooring Materials ITB 28-360-240-F-Re-Bid Page 13 of 37 Complete Solicitation the right to accept or reject any and all bids, or separable portions, and to waive any minor irregularity, technicality, or omission if the Department determines that doing so will serve the State's best interest. 3.12 Ordering Instructions Bidders shall identify persons responsible for answering questions about the bid and administering the Contract and shall provide information necessary for placing orders under the Contract. This document will then be uploaded back into the space provided in the Forms Section of this RFX. 3.13 Authorized Dealers/Installation Firms & Manufacturer Representation Bidders shall include a list of authorized dealers and installation firms with mailing address, telephone numbers, email address, and URL. Bidders are encouraged to use certified Minority Business Enterprise dealers/installers. This document will then be uploaded back into the space provided in the Forms Section of this RFX. In an effort to encourage local and minority representation on this contract, the contractor may assign an authorized dealer or installation partner to receive orders on their behalf. It is the Bidder's responsibility to insure that all customers will be given equal representation and service with the approved dealers. If this ordering option is utilized, the following requirements and qualifications apply: o The Manufacturer is ultimately responsible for the complete project (products and installation), REGARDLESS if the orders are received by the Manufacturer or dealer. o The Manufacturer shall be held responsible for all requirements of this contract, which include, reporting sales and payment of the 1%transaction fee to MyFloridaMarketPlace. o Each dealer named will be responsible for delivery and installation of products, as well as providing needed assistance to Eligible Customers, as defined in Section 163.3164,F.S. c Any contract changes must be submitted by the Manufacturer, not the dealer. o All contract changes must be approved by State Purchasing prior to implementation. o All authorized dealers or installers participating in this contract are required to register in MyFloridaMarketPlace if they will be receiving orders on behalf of the manufacturer. o Upon complaint(s) against the Manufacturer or Manufacturer's authorized dealer, State Purchasing may require the Manufacturer to remove this ordering option from their contract. 3.14 Price Sheet In responding to the ITB, Bidders shall list the name and number of their current Federal Multiple Award Schedule Contract in effect at the time of the Bid opening. Bidders shall list the series and style names of the products submitted along with additional installation, Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 14 of 37 Complete Solicitation options, additives and any additional charges. Please do not include individual prices for product and installation for each series/style on your Price Sheet. The Price Sheet will be uploaded into the space provided in the Forms Section of this RFX. Failure to provide requested information for this requirement may result in rejection of the bid. 3.15 Basis for Award Award shall be made statewide for each manufacturer's carpet and flooring materials product offering, including installation, currently available on GSA schedule, on a multiple award basis. The Department reserves the right to award all items to a single vendor or award to multiple vendors, or any other separable portion if deemed to be in the best interest of the State. 3.16 State Objectives (rev. 07/28/04). Within thirty (30) calendar days following award of the contract, the successful bidder shall submit plans addressing each of the State's five (5) objectives listed below, to the extent applicable to the items/services covered by this solicitation. 1) One Florida Initiative: Florida is a state rich in its diversity. Governor Bush's One Florida Initiative is dedicated to fostering the continued development and economic growth of small and minority and women-owned businesses. Central to this initiative is the participation of a diverse group of vendors doing business with the state. To this end, it is vital that minority and women-owned business enterprises participate in the State's procurement process as both prime contractors and subcontractors under prime contracts. Small and minority and women-owned businesses are strongly encouraged to submit replies to this solicitation. To track the success of the One Florida Initiative, which has achieved substantial gains in extending opportunity to minority- and women-owned businesses, the State of Florida maintains data to establish benchmarks from which to measure supplier diversity in State contracting. Vendors who contract with the state are obligated to provide information related to the use of minority- and women-owned businesses and subcontractors. The Contractor shall submit documentation addressing the Governor's One Florida Initiative and describing the efforts being made to encourage the participation of small and minority and women-owned businesses. Please refer to the Governor's "Equity in Contracting Plan" when preparing this documentation: http://www oneflorida org mvflorida/government/govemorinitiatives/one florida/equity c ontractina html Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 15 of 37 Complete Solicitation Equity in Contracting documentation should identify any participation by diverse contractors and suppliers as prime contractors, sub-contractors, vendors, resellers, distributors, or such other participation as the parties may agree. Equity in Contracting documentation shall include the timely reporting of spending with certified and other minority business enterprises. Such reports must be submitted at least quarterly and include the period covered, the name, minority code and Federal Employer Identification Number of each minority vendor utilized during the period, commodities and services provided by the minority business enterprise, and the amount paid to each minority vendor on behalf of each purchasing agency ordering under the terms of this contract. 2) Environmental Considerations: The State supports and encourages initiatives to protect and preserve our environment. The Contractor shall submit as part of any proposal the Contractor's plan to support the procurement of products and materials with recycled content, and the intent of Section 287.045, Florida Statutes. The Contractor shall also provide a plan for reducing and or handling of any hazardous waste generated by Respondent company. Reference Rule 62-730.160, Florida Administrative Code. It is a requirement of the Florida Department of Environmental Protection that a generator of hazardous waste materials that exceeds a certain threshold must have a valid and current Hazardous Waste Generator Identification Number. This identification number shall be submitted as part of Respondent's explanation of its company's hazardous waste plan and shall explain in detail its handling and disposal of this waste. 3) Certification of Drug-Free Workplace Program: The State supports and encourages initiatives to keep the workplaces of Florida's suppliers and contractors drug free. Section 287.087 of the Florida Statutes provides that, where identical tie proposals are received, preference shall be given to a proposal received from a Respondent that certifies it has implemented a drug-free workforce program. If applicable, Respondent shall certify that the Respondent has a drug-free workplace program. The Contractor shall describe how it will address the implementation of a drug free workplace in offering the items of bid. 4)Products Available from the Blind or Other Handicapped (RESPECT): The State supports and encourages the gainful employment of citizens with disabilities. It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this contract shall be purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner and under the same procedures set forth in Section 413.036(1) and (2), Florida Statutes; and for purposes of this contract the person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for the state agency insofar as dealings with such qualified nonprofit agency are concerned." Additional information about the designated nonprofit agency and the products it offers is available at http7/h,vww.respectoftlorida.org. The Contractor shall describe how it will address the use of RESPECT in offering the items of bid. 9& Flooring Materials ITB 28 360 240-F-Re-Bid Page 16 of 37 P Complete Solicitation 5)Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE): The State supports and encourages the use of Florida correctional work programs. It is expressly understood and agreed that any articles which are the subject of, or required to carry out, this contract shall be purchased from the corporation identified under Chapter 946, F.S., in the same manner and under the same procedures set forth in Section 946.515(2), and (4), F.S.; and for purposes of this contract the person, firm, or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned. Additional information about PRIDE and the products it offers is available at http://w-ww.pridefl.com. The Contractor shall describe how it will address the use of PRIDE in offering the items of bid. 3.17 Special Accommodation. Any person requiring a special accommodation at State Purchasing because of a disability should call State Purchasing at(850) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech impaired, please contact State Purchasing by using the Florida Relay Service at (800) 955-8771 (TDD). Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 17 of 37 Complete Solicitation 4 0 GENERAL CONTRACT CONDITIONS, STATE OF FLORIDA PUR 1000 PLEASE REFER TO 1.3 ON THE RFX INFO TAB OF THIS SOLICITATION WITHIN THE MYFLORIDAMARKETPLACE SOURCING TOOL Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 18 of 37 Complete Solicitation 5.0 SPECIAL CONTRACT CONDITIONS CONTENTS: 5.1 ELIGIBLE & EXCLUDED PRODUCTS; INTENEDED USE 5.2 REQUESTS FOR QUOTES 5.3 MANUFACTURERS QUALIFICATION 5.4 RESPONSIBILITIES 5.5 SUPERVISION AND COORDINATION 5.6 ETHICAL BUSINESS PRACTICES 5.7 PRICES 5.8 PRODUCT VARIATIONS/CUSTOM ORDERS 5.9 PRODUCT ADDITIONS/DELETIONS 5.10 PRICING & PRODUCT ADJUSTMENTS 5.11 NEW MANUFACTURERS - ADDITIONS 5.12 PURCHASING CARD PROGRAM 5.13 PARTIAL PAYMENT 5.14 LEGISLATION/SPECIAL PROGRAMS 5.15 RECYCLING PROGRAM 5.16 ENVIRONMENTAL & RECYCLED CONTENT REQUIREMENTS 5.17 AMERICAN WITH DISABILITIES ACT (ADA) REQUIREMENTS 5.18 SUSPECT ASBESTOS CONTAINING MATERIAL(S) 5.19 TOXIC SUBSTANCES 5.20 CONTRACT REVISIONS 5.21 CONTRACTOR PERFORMANCE 5.22 DELAYS AND COMPLAINTS 5.23 SALES REQUIREMENTS 5.24 MANUFACTURER CONTRACT ADMINISTRATION: DEDICATED STATE TERM CONTRACT WEB SITE REQUIREMENT 5.25 MYFLORIDAMARKETPLACE (MFMP) ELECTRONIC CATALOG REQUIREMENT 5.26 CONTRACT SERVICE REQUIREMENTS 5.27 USE TAX Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 19 of 37 Complete Solicitation 5.28 INSURANCE 5.29 INSURANCE, LOSS DEDUCTIBLE CLAUSE 5.30 INSURANCE, SUBCONTRACTOR'S PUBLIC LIABILITY & PROPERTY DAMAGE 5.31 INSURANCE, WORKER'S COMPENSATION 5.32 PERFORMANCE AND PAYMENT BONDS 5.33 WARRANTY Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 20 of 37 Complete Solicitation 5.1 Eligible & Excluded Products; Intended Use The State of Florida is seeking responsible bidders to provide carpet and flooring products installed to State Agencies and all Eligible Users. Contractors shall furnish all labor, equipment, and materials to perform all operations necessary to install carpet and flooring materials in designated areas in accordance with the conditions and specifications included in this Invitation. All carpet and flooring materials offered and sold shall be new and unused and in current production. Carpet manufacturers may also include optional products such as VCT, linoleum, sheet vinyl and walk-off mats in their offering. The products included in this Invitation are: Carpet (Broadloom) Carpet Tiles Rubber Flooring Excluded Products: Ceramic or porcelain tile, laminate flooring Intended Use: The carpet, padding or flooring materials are intended solely for use as commercial grade floor coverings. No products may be used for wall covering. This contract does not apply to re-laying of existing carpet, nor installation of carpet or other flooring purchased from other sources. 5.2 Requests for Quotes CUSTOMERS ARE RESPONSIBLE FOR COMPETITIVELY SETTING THE PRICE FOR EACH PARTICULAR ORDER, AND THEY SHALL DO SO BY INITIATING A REQUEST FOR QUOTES ("RFQ"), which is an oral or written request for written pricing or service information from a Contractor for products available under the Contract from that Contractor. Customers shall create and maintain written records of oral and written requests, as well as records of quotes received. Quotes shall be in writing but otherwise informal, and need not be received or posted publicly or at a particular time or place. A Customer shall initiate a sufficient number of requests to obtain a minimum of three quotes, and shall place its purchase order with the Contractor quoting the lowest price, unless the Customer documents in writing that the lowest price quote would not result in best value. 5.3 Manufacturers Qualifications Carpet mill and flooring materials manufacturing plant must be regularly engaged in manufacturing products offered in response to this Invitation. Products must have been in satisfactory use under similar conditions, for not less than three (3) years or approved on the manufacturer's Federal GSA Multiple Award Schedule. However, the State reserves the right to review new products as deemed in the best interest of the State. Manufacturers shall be required to complete all information requested in the "Manufacturer's Qualifications" section of this Invitation. This includes naming designated persons residing in the corporate headquarters or mill who will be responsible for administering this contract and answering all inquiries from purchasers on the "Ordering Instructions Form" located in the Forms Section of this RFX. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 21 of 37 Complete Solicitation If the purchaser desires a quotation for carpet and services, the manufacturer will be responsible to have site measured and complete required "Quotation Form". The "Quotation Form" shall list the installer who shall receive and install the flooring material, and the Manufacturer's Representative who shall be responsible for resolving technical problems. State Purchasing reserves the right to request references from the bidder and contact the references regarding the services provided. State Purchasing reserves the right to request additional data pertaining to the respondent's ability and qualifications as it deems necessary to ensure competent and satisfactory work. Any respondent failing to submit, on request, the required information will be judged non- compliant and their proposal will not be considered for award. 5.3 Responsibilities The Contractor is responsible for all licenses, permits, and inspection fees required for any project, and shall comply with all laws, ordinances, regulations and any other requirements applicable to the work specified. All property shall be protected against damage by reason of the Contractor's operations in performance of contract. The Contractor is ultimately responsible for delivery and installation including moving and replacement of furniture, and the performance of all operations necessary or installs carpet in accordance with the conditions and specifications of this bid. Removal of existing floor covering is the responsibility of the Contractor in accordance with the requirements of the job and of the purchaser. Manufacturer's local representation is critical for sales, service, and resolving technical problems. The Contractor shall be responsible for having adequate representation throughout the State of Florida to meet all the State's needs. State Purchasing reserves the right to reject participation by local participation if deemed in the best interest of the State. 5.5 Supervision and Coordination The user should request a representative of the manufacturer act as a project manager for large installations (those over 50,000 square feet). It is in the best interest of the manufacturer to provide this service to protect their reputation and to ensure the conditions of this contract are fulfilled. The project manager should: oversee the delivery and installation to determine that all aspects of the job run smoothly, make sure there is no interference from the other trades or building contractor, and verify the instal lers are working in a professional manner and completing the job in accordance with all requirements specified herein. 5.6 Ethical Business Practices Any manufacturer awarded business as a result of this Invitation shall work in partnership with the State to ensure a successful and valuable contract, and ethical practices are required of State employees, Contractors, and all parties representing the Contractor. All Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 22 of 37 Complete Solicitation work performed under this contract will be subject to review by the Inspector General of the State of Florida, and any findings suggesting unethical business practices may be cause for termination or cancellation. Reference General Contract Conditions, PUR 1000, Lobbying and Integrity, paragraph 19 for additional requirements. 5.7 Prices Prices offered for this Invitation shall be for delivered and installed carpet and flooring materials, including sundries. Prices offered shall be equal to or lower than current approved GSA pricing. A copy of the price list quoted and documentation of the GSA approved contract with discount structure must be submitted with the Bid. Charges for all additives, deductions, options and services related to the product and installation shall be included in the Price Sheet. Adjustments to address a difference between the GSA Industrial Funding Fee and the MyFloridaMarketPlace Transaction Fee shall be listed on the Price Sheet as a percentage of the total applicable charge, and shall not exceed the exact difference of the two fees (.25%). State of Florida Use Tax, if applicable, shall be noted on the Price Sheet. Reference Section 5.27 Use Tax. Any GSA approved revision of pricing and products during the tern of the contract shall be submitted to State Purchasing with the State reserving the right to accept or reject within 60 days, or cancel the contract. Any increase accepted by GSA shall not become effective until approved by State Purchasing. Adjustments may be requested by utilizing the procedure outlined in Section 5.10, Pricing and Product Adjustments. Pricing for any extraordinary physical circumstances within a building shall be negotiated on a case-by-case basis. A copy of the price list quoted and documentation of the GSA approved contract with discount structure must be submitted with the Bid. Reference 5.10, Pricing & Product Adjustments paragraph for procedure to request price adjustments during the term of the contract. State Purchasing, at its discretion, may allow the Manufacturer to configure its own Price List of eligible offerings and to post prices on the Manufacturer's dedicated web site through the State of Florida Internet Contract page. Any subsequent revisions shall be submitted for review and approval prior to implementation to the attention of the State Purchasing Contract Manager. 5.8 Product Variations/Custom Orders New variations, substitutions, including custom orders of existing products awarded under the contract will be considered for the contract if in the best interest of the State. The Contractor will not be authorized to sell any product variation with reference to this contract prior to approval by State Purchasing. All deviations, product modifications and Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 23 of 37 Complete Solicitation special requests must receive prior written approval from the purchaser before execution of the purchase. Proposed changes shall not compromise the integrity of the product's performance. A "Change Order/Special Request" form must be completed and signed by the purchaser before any changes can be made. 5.9 Product Additions/Deletions State Purchasing reserves the right to add or delete products within 180 days after such action by GSA, as published in the Federal Multiple Award Contract Schedule and all "Supplements." 5.10 Pricing & Product Adjustments Requests for pricing adjustments or product additions should include the following: • Contract Rev ision/Authorization Form (see Blank Forms). • Copy of the Federal GSA Multiple Award Schedule Modification approving any product or change. ■ Manufacturer's current Federal GSA Multiple Award Schedule Contract - compact disc format (CD). • Literature or sample of product or series requested. 5.11 New Manufacturers - Additions The addition of manufacturers will not be considered until the time of the contract anniversary date of one year; and after that date, as determined by State Purchasing to be in the best interest of the State. Upon receipt of completed Bid documents and product review, manufacturers may be considered for addition. All requests must include the following information and sent to the attention of the Contract Manager: Completed Bid documents per this invitation must include all forms and requirements in addition to those listed here. o Registered in MyFloridaMarketPlace as a vendor. o Product offering must be represented on Manufacturer's Federal GSA Multiple Award Schedule contract. o Dedicated web site address for the State Contract. All information must be approved prior to award. o Manufacturer's current Federal GSA Multiple Award Schedule Contract - compact disc format (CD). o Three (3) Letters from Eligible Customers supporting addition to contract. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 24 of 37 Complete Solicitation o Literature and samples of product or series in product scope. 5.12 Purchasing Card Program The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors may receive payment from state agencies by the purchasing card in the same manner as other Visa purchases. Visa acceptance is mandatory but is not the exclusive method of payment. 5.13 Partial Payment Eligible users are encouraged to allow the manufacturer to bill for materials and have a partial payment of up to 80% of the total purchase order dollar amount, especially for large jobs and jobs where installation is delayed. Terms should be presented in writing and approved by both parties prior to any work being performed. Terns should address, at a minimum, expected delivery, installation dates, payment terms and penalties. 5.14 Legislation/Special Programs The State reserves the right to negotiate with Contractors at any point during the contract period if"pilot" or special programs are funded by the Legislature, or if new legislation is enacted pertaining to flooring materials or their disposal. 5.15 Recycling Program The State of Florida recognizes that proper disposal of used carpet is a concern for all individuals living and working in the state of Florida. Some landfills no longer accept carpet or carpet materials for land-filling. The contractor shall advise the contract user of the method of disposal of all materials removed from the job site and agrees to abide by all state and local carpet disposal regulations. All recycling efforts are encouraged. 5.16 Environmental & Recycled Content Requirements The State of Florida, as outlined in Florida Statutes 287.045, is committed to reducing waste and promoting energy conservation. To that effort, Bidders responding to this Invitation are encouraged to meet minimum recycled content standards AND to submit information relating to their company's environmental policy and implementation process. Bidder shall submit a detailed environmental policy. This policy should explain the Bidder's environmental mission and shall include detailed information on initiatives or procedures related to the realization of the environmental mission, for example: 1 Pollution prevention opportunities 2 Energy conservation 3 Water conservation 4 Green House Gas (GHG) reductions 5 Disposal of solid and/or hazardous waste 6 Recycling of scrap Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 25 of 37 Complete Solicitation 7 Health and safety issues 8 Community involvement Bidder shall provide a link to this information on the State Contract Web Page as described in the Special Conditions, Section 5, Manufacturer Contract Administration—Dedicated Web Site Requirements; paragraph 5.1 Bid responses not including this environmental information will be reiected. If applicable, Bidder shall submit any prepared and/or approved documentation in relation to the BIFMA Sustainability Guidelines,ISO 14001, and EPA Comprehensive Procurement Guidelines. Bidder shall identify all product lines (or products) including recycled content and/or post consumer recycled content. DEFINITIONS: Environmental Policy or Mission: Is a statement by the organization of its intentions and principles in relation to its overall environmental performance, which provides a framework for action and for the setting of its environmental objectives and targets. Greenhouse Gas Emissions: Emissions of gases related to human activities that accelerate the "greenhouse effect." The term "greenhouse effect"describes the natural heat-trapping qualities of trace gases in the Earth's atmosphere. Human activities have significantly increased the concentrations of natural greenhouse gases such as carbon dioxide. While carbon dioxide is not the only greenhouse gas, it is the main contributor to warming. Post-Consumer Content: Materials in a recycled product which are derived from businesses or consumers after having served their intended uses, and which have been separated or diverted from solid waste for the purpose of collection, recycling and disposition. Post-Industrial Content: Materials generated by manufacturers or product converters, such as trimmings, overruns and obsolete products, that are incorporating back into the manufacturing process of the same or a different products are considered post-industrial materials or scraps. 5.17 American with Disabilities Act (ADA) Requirements All work completed in accordance with this contract shall meet ADA guidelines. Carpet as installed shall be "securely" attached to the floor in compliance with ADA, Part III, Chapter 3 Building Blocks, paragraph 302.2 Carpet. ADARequirements web site link: www.acccess-board,gov/ada-aba/final.htm Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 26 of 37 Complete Solicitation 5.18 Suspect Asbestos Containing Materials(s) Before installing carpet where the installer suspects or detects there is (a) asbestos tile, (b) carpet over asbestos tile, (c) asbestos in the walls or mastic behind vinyl base, the installer must contact the Agency Asbestos Coordinator (or building owner). At that time, it will be determined if the material(s) contains asbestos. If asbestos is found, the installer can not commence or resume work until the Asbestos Coordinator instructs the installer how to proceed. 5.19 Toxic Substances When any toxic substance, as defined in Chapter 442, Florida Statutes, is used, it will be the responsibility of the successful bidder to post a notice, not only to his own employees, as required by the Chapter, but also post a notice in a conspicuous place at the job site, informing building occupants of the substance being used, and a material safety data sheet for their examination. 5.20 Contract Revisions Though contractors are responsible for maintaining their own contract information through their State Contract Web Page, any revisions to the originally approved contract information must be authorized in writing by State Purchasing prior to implementation. A revision authorization form is included in this document(Blank Forms under Forms Section) and should be submitted with any request to revise pricing and/or terms, ordering instructions, or servicing dealer listing. Upon review of a State Contract Web Page, should unauthorized information be discovered within the site, the contract link may be immediately suspended until the information is appropriately revised,or until the contract is cancelled. 5.21 Contractor Performance Each Contractor's performance will be evaluated on an ongoing basis through the following procedures: 1. Contract users will have access to the Contract Survey (Performance Evaluation) online as to their satisfaction with the overall contract, as well as their installation teams. 2. Contractors will be evaluated on the number of complaints received from contract users. 3. Timely submission of Monthly Transaction Reports and applicable fees will be a key factor in this evaluation. 4. Volume of sales will be reviewed as part of Contractor performance. 5.22 Delays and Complaints Delivery delays and service complaints will be monitored on a continual basis. Documented inability to perform under the conditions of the contract (via the established Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 27 of 37 Complete Solicitation Complaint to Vendor process (PUR 7017 form) may result in default proceedings and/or cancellation. 5.23 Sales Requirements Sales will be reviewed on a quarterly basis. Should no sales be recorded in two consecutive contract quarters, the contract supplier may be placed in probationary status or termination or cancellation. State Purchasing reserves the right to require Bidders to submit detailed sales upon request. Reference General Contract Conditions,PUR 1000, Transaction Fee, paragraph 15 for MONTHLY reporting requirements. 5.24 Manufacturer Contract Administration- Dedicated State Term Contract Web Site Requirement The contract resulting from this Invitation will become a public document. The State of Florida, State Purchasing, is using the Florida Communities Network(FCN) on the Internet World Wide Web (W W W)to distribute contract and product information to users of State Term Contracts outside of MyFloridaMarketPlace. The following components and activities are required of each contractor: Each contractor shall develop and maintain a State contract Web Page on the Internet W W W to post approved contract information to enable access to and ordering of Customers' specific items from the Contractor's catalog. The contractor's web page will be linked from the State Contract web site and dedicated to the State of Florida Contract. Access to the site and its' information cannot be password protected. Each vendor's State Contract Web Page must be built and then maintained over the life of the State Term Contract to be compatible with the most recent version of browser software being used by State Purchasing. As of the writing of this Invitation,Netscape Navigator is the State Purchasing browser standard. State Purchasing intends to upgrade to new browser versions as they become available and fully tested, at its discretion. Except in the event of unforeseen technological interruptions or forces of nature, continued disruption of service or inadequate access may be grounds for the contract link to be removed and/or contract cancellation. Each contractor's State Contract Web Page must include the following information in the exact format provided in this Invitation: o Price Sheets, Section 2.0 o Ordering Instructions, Forms Section 7.0 o Authorized Dealers/Installation Firms & Mfr. Representation with current contact information, Forms Section 7.0 o Environmental &Recycled Content Requirements, Section 5.17. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 28 of 37 Complete Solicitation Though not required at this time, it is highly recommended that graphics and/or audio based information also be used. Additional links may be included to access additional product literature, the vendor's home page, or any other pertinent information. The Universal Resource Locator (URL) for the State Contract Web Page must be supplied to State Purchasing no later than ITB Submission Deadline . See Event Calendar. 5.25 MyFloridaMarketPlace (MFMP) Electronic Catalog Requirement Awarded vendors will be required to provide a completed data template that contains necessary information to enable your electronic catalog in MyFloridaMarketPlace (MFMP). This format is generally Microsoft Excel. Necessary information may include, but is not limited to, Contractor name, SKU, brand/manufacturer,product name and brief description, unit of measure, and price. Contractor shall provide this information in the format required by the MyFloridaMarketPlace third-party Service Provider. No costs or expenses associated with providing this information shall be charged to the Department, Customers, or Service Provider. Final award is contingent on completion of submitted MyFloridaMarketPlace electronic catalog. See Event Timeline. 5.26 Contract Service Requirements Requests by State Agencies and Eligible Users for Product Literature, Price Lists, and Specifications must be provided within five (5) working days after receipt of written request, at no charge to Eligible Users. However, the Department reserves the right to review and approve all Product Literature, Price Lists, and promotional materials before distribution to State Agencies and Eligible Users. 5.27 UseTax It is the responsibility of the Contractor to determine how work accomplished under this contract would be subject to a Use Tax as written in the "Sales and User Tax" Chapter 12A-1, Florida Administrative Code. Any questions concerning the Use Tax as it relates to this contract shall be directed to the Taxpayer Assistance Section at the Department of Revenue (800) 352-3671. 5.28 Insurance The manufacturer's authorized installer shall not commence any work in connection with this contract until they have obtained all of the appropriate insurance coverage to adequately protect damage hazards which may result in the performance of this contract. Furthermore, all insurance shall be with insurers qualified and duly licensed to transact business in this state. Upon request, the manufacturer shall furnish the purchaser an insurance certificate proving appropriate coverage is in full force and effect. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 29 of 37 Complete Solicitation INSURANCE, CONTRACTOR'S PUBLIC LIABILITY AND PROPERTY DAMAGE. The Contractor shall take out and maintain during the life of this agreement COMMERCIAL GENERAL LIABILITY AND COMMERCIAL AUTOMOBILE LIABILITY INSURANCE as shall protect him from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this agreement whether such operations are by himself or by anyone directly or indirectly employed by him, and the amount of such insurance shall be the minimum limits as follows: A. Contractor's Commercial General $300,000.00 Liability Coverages, Bodily Injury Each Occurrence, Combined Single Limit B. Automobile Liability Coverages, $100,000.00 Bodily Injury & Property Damage Each Occurrence, Combined Single Limit Insuring clause for both BODILY INJURY and PROPERTY DAMAGE shall be amended to provide coverage on an OCCURRENCE BASIS. 5.29 Insurance, Loss Deductible Clause The purchaser shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the contractor providing such insurance. Upon request, the Contractor shall furnish the purchaser an insurance certificate proving appropriate coverage is in full force and effect. 5.30 Insurance, Subcontractor's Public Liability and Property Damage The Contractor shall require each of his subcontractors to secure and maintain during the life of the subcontract, insurance of the type specified above or insure the activities of his subcontractors in his policy, as specified above. 5.31 Insurance, Worker's Compensation The Contractor shall take out and maintain during the life of this agreement, Worker's Compensation Insurance for all of his employees connected with the work of this project and, in case any work is sublet, the Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Workers' Compensation statute, the Contractor shall provide, and cause each subcontractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his employees not otherwise protected. 5.32 Performance and Payment Bonds The authority and responsibility for requesting performance and payment bonds shall rest with the purchaser. Under this contract, the purchaser issuing the purchase order may request a performance and payment bond as deemed necessary by the size of the job. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 30 of 37 Complete Solicitation Inability to provide a bond shall result in the Contractor being found in default of the contract. 5.33 Warranty All materials and labor shall be warranted for a minimum of three (3) years from the date of completion of installation. The Contractor shall see that all repairs or corrections necessary are made to maintain the completed work in first-class condition and according to industry standards, for a three (3) year period at NO additional cost. This shall include, but shall not be limited to, replacing carpet, relaying or re-stretching any carpet that does not provide an attractive, wrinkle free appearance, and correcting any condition due to faulty installation, such as loss of adhesion to sub floor, or frayed or raveled seams. All 6' carpet shall have a minimum non-prorated warranty of a minimum of fifteen (15) years from the date of completion of installation. All broadloom carpet shall have a minimum non-prorated warranty of ten (10) years from the date of installation. All carpet shall be warranted against excessive surface wear (not more than 10% loss of pile fiber weight measured before and after use) and delamination of secondary backing, edge ravels, and zippering when maintained as specified by the manufacturer. The manufacturer shall not be liable for abnormal circumstances and abuse. The warranty shall cover materials, labor, and transportation charges, if any. All modular carpet tile products must also be warranted against cupping, dishing, or doming for a period of no less than fifteen (15) years from date of installation. All other flooring products must (at a minimum) be liable for the manufacturer's warranty for those goods. The manufacturer's written instructions for carpet or flooring care and maintenance shall be provided to the purchaser upon completion of installation. Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 31 of 37 Complete Solicitation Carpet & Flooring Price Sheet MANUFACTURER'S MILL LABEL: GSA PRICE LIST NAME & NUMBER: Note: Individual prices and installation for each series/style bid shall be submitted pursuant to Section 3, Special Instructions to Respondents, Submittal of Bid, paragraph 3.9. SERIES/STYLES BID: (Note- Each series shall be listed by name and/or number) Please enter MAXIMUM GUARANTEED PRICES ARE TO BE ADDED TO THE NET INSTALLED PRICE IF APPLICABLE and not included in your GSA Contract: Adjustment for MyFloridaMarketPlace Transaction Fee(percentage) %(not to exceed .25%) Adjustment for State of Florida Use Tax if applicable CARPET STRETCHED-IN OVER 32 OZ. PAD,ADD: $ SQ.YD IF INSTALLATION SHALL OCCUR AT NIGHT AND ON WEEKENDS,ADD: $ SQ.YD IF INSTALLATION SHALL OCCUR AT NIGHT AND ON WEEKENDS,ADD: $ SQ.YD IF FURNITURE SHALL BE REMOVED,ADD: $ SQ.YD IF FURNITURE SHALL BE REPLACED,ADD: $ SQ.YD REMOVAL OF GLUED-DOWN, FOAM-BACKED CARPET,ADD: $ SQ.YD REMOVAL OF GLUED-DOWN CARPET: $ SQ.YD REMOVAL OF CONVENTIONALLY INSTALLED, CARPET-OVER-PAD, $ SQ.YD ADD: DISPOSAL FEE, ADD $ SQ.YD MATERIALS AND INSTALLATION OF STANDARD VCT(Vinyl Composition $ SQ.YD Tile)ADD MATERIALS AND INSTALLATION OF 4"COVE MOLDING,ADD $ LIN.FT MATERIALS AND INSTALLATION OF 6"COVE MOLDING,ADD: $ LIN.FT MATERIALS AND INSTALLATION OF 4"CARPET STRIP AND PLASTIC $ LIN.FT CAP AS MOLDING,ADD: MATERIALS AND INSTALLATION OF 6"CARPET STRIP AND PLASTIC $ LIN.FT CAP AS MOLDING, ADD CUTTING CHARGE FOR WOODEN DOORS,ADD: $ /PER DOOR CUTTING CHARGE FOR METAL DOORS $ /PER DOOR TRANSITION STRIPS: SPECIFY TYPE $ /LIN,FT QUANTITY DISCOUNTS-LARGE ONE TIME, ONE-DELIVERY ORDERS $ ADDITIONAL FREIGHT FOR QUANTITY DISCOUNTS: $ SYSTEM LIFTING $ Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 32 of 37 Complete Solicitation Note: Duplicate as necessary (Copy and paste within this document) OPTIONS CUSTOM COLOR-SPECIFY FOR THE FOLLOWING STYLES: ADD SPECIAL CARPET FINISHES/BACKING OPTIONS-SPECIFY FOR THE FOLLOWING STYLES: SPECIAL CARPET FINISHES-SPECIFIY FOR THE FOLLOWING STYLES: MINIMUM YARDAGE AMOUNT-SPECIFY FOR THE FOLLOWING STYLES: PATTERN MATCHING-SPECIFY FOR THE FOLLOWING STYLES: ADDITIONAL FLOOR PREP AS NEEDED ADDITIONAL SERVICES NEEDED OR REQUESTED BY USER PLEASE LIST VCT LINOLEUM SHEET VINYL BASE PAD INSTALLED BELOW: EXAMPLE: VCT INSTALLED $xx.xx/SQ.FT Armstrong Standard Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 33 of 37 Complete Solicitation STATE CONTRACT #360-240-06-1 QUOTATION FORM PAGElof2 DATE: MFG VENDOR NAME: CONTACT ADDRESS: MFG CTRL a CITY,STATE,ZIP: MFG ORDER k TELEk: FAX#: PROMISE DATE INSTALL DATE MATERIAL SHIP TO: COMPLETIO N INSTALLER CONTACT COMPANY: STREET: PHONEk CITY: PAGER# -- - _--- STATE-ZIP: FAXa - CUSTOMER/PROJECT: CONTACT' STREET: PHONE# CITY: IPAGER k STATE-ZIP: FAX# SERVICES REQUIRED CARPET PRODUCT COLOR BACKING: ADHESIVE: YARDAGE S/Y INSTALL AMOUNT= $ PRICE CPT Sly INSTALL AMOUNT= $ REMOVAL/DISPOSAL PRICE CPT DISPOSAL S/Y INSTALL AMOUNT= $ PRICE CARPET TILE S/Y INSTALL AMOUNT= $ REMOVAUDISPOSAL PRICE FURNITURE MOVING S/Y INSTALL AMOUNT= $ PRICE BORDERiLABOR LFT INSTALL AMOUNT= $ - PRICE PAD Sly INSTALL AMOUNT- PRICE BASE LET INSTALL AMOUNT= $ - PRICE MANUFACTURER,SIZE,MATERIAL, COLOR TRANSITION- LFT INSTALL AMOUNT= $ - REDUCER PRICE VCT S/F INSTALL AMOUNT= $ - PRICE MANUFACTURER, STYLE,COLOR Carpet d Flooring Materials ITB 28-360-240-F-Re-Bid Page 34 of 37 Complete Solicitation I SHEET VINYL Sn PRICELL AMOUNT= 2 MANUFACTURER, STYLE COLOR: FLOOR PREP JOB INSTALL AMOUNT= $ - PRICE MISC.LABOR INSTALL AMOUNT= $ - (N1GHT/WKEND, PRICE DOORS,STAIRS,ETC.) ;OTHER CHARGES 1 AMOUNT= $ ,AND INFORMATION TOTAL AGREEMENT $ - AMOUNT SPECIAL INSTALLATION START DATE: COMPLETION DATE: INSTRUCTIONS: SPECIAL CONDITIONS: CARPET SEAM TYPE: PROJECTED ATTIC STOCK: PLANS-FINISH SCHEDULE-SEAMING DIAGRAM ENCLOSED: CONTRACT COMPLETION FORM AND CHANGE ORDERS MUST ACCOMPANY INVOICE BEFORE PAYMENT CAN BE PROCESSED A FULLY EXECUTED CHANGE ORDER MUST BE ON FILE BEFORE ANY CHARGES NOT DESCRIBED IN ABOVE E SCOPE WILL BE PAID SIGN AND RETURN ONE AGREEMENT BEFORE ANY WORK BEGINS-KEEP ONE COPY FOR YOUR RECORDS NO PAYMENTS WILL BE MADE UNTIL AN EXECUTED AGREEMENT IS RECEIVED BY PURCHASER THIS CONTRACT IS SUBJECT TO THE"TERMS AND PROVISIONS OF CONTRACT'AS ACCEPTED,SIGNED BY THE INSTALLER AND ON FILE WITH STATE PURCHASING. MANUFACTURER'S DATE REPRESENTATIVE INSTALLER SIGNATURE DATE TITLE Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 35 of 37 Complete Solicitation STATE CONTRACT #360-240-06-1 CHANGE ORDER & SPECIAL REQUEST FORM PROJECT: CONTROL # PURCASE ORDER# DATE: This change order is to show that a particular change has been requested by an authorized representative of This change order gives company (Installer)the authority to perform all work required and to supply all materials it will take to perform work as described below. This change order authorizes < >. To add the additional charges for labor and materials to the total contract cost as agreed upon prior to the date of this request and which contract is represented by Purchase Order Number ITEMIZED DESCRIPTION OF THE WORK AND MATERIAL REQUIRED:- Extended Description Amount Unit Price Cost Needed Authorized Representative Approval Date Company Name Signature Title Note: Include itemized totals on the change order. Have change orders signed before beginning any additional work. Change orders will NOT be processed for payment without a signed approval from the end user. Carpet& Flooring Materials ITB 28.360-240-F-Re-Bid Page 36 of 37 Complete Solicitation STATE CONTRACT #360-240-06-1 CONTRACT COMPLETION FORM PURCHASE ORDER#: CONTROL# PROJECT NAME: ADDRESS: The undersigned hereby acknowledges that the above referenced project has been completed and has accepted the work as satisfactory. PURCHASER: DATE: BY: TITLE: AUTHORIZED REPRESENTATIVE PURCHASER ADDRESS: JOB NOTES AND PUNCH ITEMS: COMMENTS: INSTALLATION COMPANY: DATE COMPLETED: To expedite the processing of your invoice, please include the information listed below with your P invoice. Itemized invoice of work completed Signed Contract Completion Form Carpet& Flooring Materials ITB 28-360-240-F-Re-Bid Page 37 of 37 Complete Solicitation