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HomeMy WebLinkAboutR-2007-190 CivicPlus Renewal RESOLUTION NO. 2007-190 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING A ONE YEAR AGREEMENT WITH AN ANNUAL RENEWAL OPTION WITH CIVICPLUS, FOR THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT AND MATERIALS FOR AN ANNUAL AMOUNT OF $8,220.00, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), provides that during unusual conditions or emergencies, the City Commission may, by resolution, authorize the purchase by the City Manager of designated supplies, services, equipment and materials in amounts in excess of fifteen thousand dollars ($15,000.00) without competitive bids and without advertisement for bids, or if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the federal government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that certain City website services can be rendered to the City by Civic Plus; WHEREAS, the City Manager has determined that such services can be purchased at the least cost to the City from Civic Plus, under the City of Hallandale Beach bid awarded by that City's City Commission on October 3, 2006; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proper City officials are authorized to execute an agreement between the City of Dania Beach and CivicPlus, attached as Exhibit "A". The City Manager and City Attorney are authorized to make minor revisions to the Agreement as are deemed necessary and proper for the best interests of the City. Section 2. That the City Manager is authorized to pay $8,220.00 annually for a one year tern, payable from the Information Services Budget to CivicPlus, for the hosting of the City's website and related services. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on October 9, 2007. hf"�� OB ANTQK MAYOR— OMMISSIONER ATTEST: CE�LC�Q --2-C jt1Xj LOUISE STILSON,CMC CITY CLERK APPROVED AS TO AND CORRECTNESS: 7�i BY: i TH MA J. O CITY TO Y 2 RESOLUTION #2007-190 CivicPlus License and Service.Agreement for City of Dania Beach Organization: City of Dania Beach Web Address: www.ci.dania-beach.fl.us Contact Name: Joe Husosky E-mail jhusosky@ci.dania-beach.fl.us Address: Street Address: 100 W.Dania Beach Blvd Address 2: City Dania Beach State: FL Zip Code: 33004 Phone: 954-924-3636 Ext Fax: 954-921-2604 Billing Contact: Joe Husosky Billing Address (if different) Billing Phone#: 954-924-3636 Fax: Information required on invoices,e.g. P.O.#or Job#: Tax ID#: Sales Tax Exempt#: Payment Terms: Annual Acct. Rep. Arica Sadowsky Terms and Conditions: 1. Annual fees for CivicPlus services are invoiced prior to the year of service and are due by the first of the following month. 2. Either party may terminate the agreement at the end of the contract term by providing the other parry with 60 days prior notice. 3. In the event that neither party gives such notice prior to the end of the initial or any subsequent term,this agreement will automatically be renewed for an additional contract term. 4. In the event of early termination of this agreement by the client, full payment of the remainder of the contract is required within 15 days of termination. 5. Annual rates will automatically increase by 3%. In the event of a rate increase that exceeds 3%,CivicPlus will notify the client at least 6 months in advance of the annual renewal. 6. Payment is due on the date annotated on the invoice for that term's service. Service will be discontinued if payment is not made within 20 days after the due date.Payments received will be applied first to finance charges,then to the oldest outstanding invoice. 7. If the account exceeds 60 days past due,the web service will be removed and the data will be erased. 8. CivicPlus will support designated support contacts for the client. Support will include providing technical support and application support of the CivicPlus system. 9. Additional page design,graphic design,training,and custom programming may be contracted separately. Page I of 3 CivicPlus.317 Houston St., Suite E e Manhattan, KS 66502 888-228-2233,ext. 307, Fax:785-587-8951 www.civicplus.com CivicPlus License and Service Agreement for City of Dania Beach Project Summary Annual Fee On-going Services $ 8,220.00 Hosting,Upgrades, Support and Enhancements of Included Modules(800 MB) Total $ 8,220.00 Annual fees of $8,220.00 for the annual service term of Ocotber 1,2007 to September 30,2008 include the following Services: Annual Maintenance,Enhancements,Upgrades and Support Hosting: CivicPlus Application and Modules. Support: • Data Hosting • Upgrades • 24/7 Support • Data Backup • Fixes • Dedicated Support manager • Patch Maintenance • Improvements • 3 hour response • Site Monitoring • Integration • Proactive support for updates& • Offsite storage of backup • Testing foes • Data recovery • Development • Online training manuals • DNS hosting and maintenance • Usage license • Newsletters featuring nicks and • Router monitoring website ideas • Storage Space 500 MB • Discounted fee for Website • Data Transfer 343 GB per month Manager's Conference • Annual Website Review Included Modules O Archive Center [it Opinion Poll ❑ Banner Development—Add] ❑ Photo Gallery © Bid Posting ❑ Quicklinks ❑ Bing O RequestTracker for users ❑ Business Directory ❑ ASS © Document Center ❑ Slideshow ❑ Dynamic Breaderumbs © Staff Directory ❑ Dynamic Sitemap ❑ Other: ❑ E-Commerce Admin.Modules&Services 0 Events Calendar ❑ Additional Domains © FAQ ❑ Automated pdf converter O Forms Development Tool ❑ Links Redirect ❑ Intranet 17 Online Web Statistics 0 Job Posting O Printer Friendly O News Flash © Rotating Content © Notify Me Email Subscription ❑ Search Engine Registration 0 Online Job Application 17 Site Search&Entry Log ❑ Website Administrative Log Notes. Page 2 of 3 CivicPlus. 317 Houston St., Suite E. Manhattan,KS 66502 888-228-2233,ext. 307, Fax: 785-587-8951 www.civicplus.com CivicPlas License and Service Agreement for City of Dania Beach Additional Training: Training that involves billable time beyond the contracted amount will be documented and invoiced.Written approval by the client is necessary before billable time is incurred. Support: Page development support and technical support provided free throughout the terms of the contract. Technical problems with the software are addressed throughout the contract period at no charge. Additional Projects: Projects that involve billable time beyond the contracted amount will be documented. Written approval by the client is necessary before billable time is incurred. Maintenance Upgrades: Maintenance upgrades to the CivicPlus service are included in your service fee. Additional modules may be purchased and activated at any time Indemnification and Liability City of Dania Beach shall defend, indemnify and hold harmless CivicPlus, its partners, employees, and agents from and against any and all lawsuits, claims,demands,penalties, losses, fines, liabilities, dames, and expenses including attorney's fees of any kind, without limitation, in connection with the operations ofCity of Dania Beach and installation of software contemplated by this agreement,or otherwise arising out of or in any way connection with theCivicPlus' provision of service and performance under this agreement. This section shall not apply to the extent that any loss or damage is caused by the gross negligence or willful misconduct on the part of CivicPlus. CivicPlus will not be liable for any act, omission of act,negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the customer. CivicPlas will not be liable for any failure of performance that is caused by or the result of any act or omission by customer or any entity other than CivicPlus that furnishes services, facilities or equipment used in connection with CivicPlus services or facilities. Except as expressly provided in this agreement, CivicPlus makes no expressed or implied representations, or warranties, including any warranties regarding merchantability or fitness for a particular cause. Development Specifications Additional development specifications and requirements will follow upon commencement of the project. Acceptance: We the undersigned,agreeing to the ons specified in this document,understand and authorize the provision of services outlined in this contract. 7 Ivan Palo, 96 Manager Date City of D 0is Beact I I Tom Ansbro,City Attorn IV Date Louise Stilson,City Clerk Date (0//(, Name Date CivicPlus Please fax the above contract as soon as possible to FAX Number: 785-587-8951 For any billing questions,Accounting can be reached at 888-228-2233,exc215 Page 3 of 4 CivicPlas. 317 Houston St., Suite E. Manhattan, KS 66502 888-228-2233,ext. 307, Fax: 785-587-8951 www.civicplus.com