HomeMy WebLinkAboutR-2007-196 Chen and Associates Neighborhood Improvements RESOLUTION NO. 2007-196
A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AUTHORIZING
THE CITY MANAGER TO PURCHASE SERVICES FROM CHEN AND
ASSOCIATES RELATING TO ENGINEERING SERVICES FOR THE
NEIGHBORHOOD IMPROVEMENT PROGRAM; PROVIDING THAT THE
COST FOR SUCH SERVICES SHALL NOT EXCEED ONE HUNDRED FIFTY-
TWO THOUSAND SEVEN HUNDRED NINETY DOLLARS($152,790.00);
PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That that certain agreement with Chen and Associates,Inc. in an amount not
to exceed One Hundred Fifty-Two Thousand Seven Hundred Ninety Dollars ($152,790.00) for
engineering services for the Neighborhood Improvement Program, with the proposal in substantial
form as Exhibit "A", attached, is approved and the appropriate City officials are authorized to
execute it.
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the agreement for such services which are deemed necessary and in the best interest of
the City of Dania Beach.
Section 3. That the Director of Finance is authorized to appropriate funds from the 3
cents gas tax account to fund this project in the Capital Projects Fund.
Section 4. That all resolutions in conflict with this Resolution are repealed to the
extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on October 9, 2007.
13613 A ON
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY: /-") Pt l�
THdMASh. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2007-196
Revised 12/6/2D07
7.4 RESOLUTION#2007-192
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
APPLY FOR A SUPPLEMENTAL APPROPRIATION RELATED TO HURRICANE WILMA FROM THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS DISASTER RECOVERY PROGRAM ACTION PLAN
THROUGH THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS TO PROVIDE FUNDING
FOR MITIGATION AND HARDENING OF QUALIFIED RESIDENTIAL PROPERTIES WITHIN THE CITY
OF DANIA BEACH; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE
APPLICATION; FURTHER, AUTHORIZING THE ACCEPTANCE AND EXECUTION OF THE GRANT
AGREEMENT UPON ITS AWARD (AND ANY TIME EXTENSIONS, IF DEEMED NECESSARY);
AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT FOR SERVICE DELIVERY WITH
BROWARD COUNTY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
City Attorney Ansbro read the title of Resolution#2007-192.
Colin Donnelly, Assistant City Manager, confirmed there was no expense to the City for this
grant. He noted that Broward County will be administering the grant and the City will advertise
so our residents are aware of this opportunity. The funds will be for private homeowners to
mitigate their homes for hurricane repairs.
Vice-Mayor Jones motioned to adopt Resolution #2007-192; seconded by Commissioner
Castro. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
7.5 RESOLUTION #2007-195
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO
PURCHASE ROAD RESURFACING SERVICES IN AN AMOUNT NOT TO EXCEED $250,000.00 IN FISCAL
YEAR 07/08, FROM FLORIDA HIGHWAY PRODUCTS, INC. UNDER PALM BEACH COUNTY BID 03iO4-
06; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.6 RESOLUTION #2007-196
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA. AUTHORIZING THE CITY MANAGER TO
PURCHASE SERVICES FROM CHEN AND ASSOCIATES RELATING TO ENGINEERING SERVICES FOR
THE NEIGHBORHOOD IMPROVEMENT PROGRAM; PROVIDING THAT THE COST FOR SUCH
SERVICES SHALL NOT EXCEED ONE HUNDRED FIFTY-TWO THOUSAND SEVEN HUNDRED NINETY
DOLLARS($152,790.00); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution #2007-196.
Mayor Anton wanted the residents to be aware that the project is moving forward.
Commissioner Flury asked for a project schedule for the Southeast neighborhood.
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,October 9, 2007—7:00 p.m.
Vice-Mayor Jones wanted confirmation that the Scope of Services listed under Phases IA, I
and portions of Phase 2 was work that is really needed at this time. He does not want to incur
any costs on portions that do not require urgent attention.
Dominic Orlando, Director of Public Services, noted the design would take five months, but the
actual construction work would only take three months. He suggested completing the design and
engineering then decide what portions we want to prioritize.
Commissioner Castro suggested adding a clause in the contract with the engineering firm that
states their recommendation is approved by the County, so it can be built when the time comes.
Patricia Varney, Director of Finance, clarified the funding for the project.
Discussion followed regarding the possible location of the traffic calming devices and the
importance of going through with the project as previously approved.
Commissioner Flury motioned to adopt Resolution #2007-196; seconded by Commissioner
Castro. The motion carried on the following 5-0 Roll Call vote:
Commissioner Bertino Yes Vice-Mayor Jones Yes
Commissioner Castro Yes Mayor Anton Yes
Commissioner Flury Yes
7.7 RESOLUTION#2007-177
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
RESOLUTION NO, 2006-003, WHICH APPOINTED NANCY E. STROUD OF THE LAW FIRM OF LEWIS,
STROUD AND DEUTSCH, P.L. TO REPRESENT THE CITY IN LAND USE MATTERS AND RELATED
MATTERS AS SPECIAL CITY ATTORNEY, TO ADJUST THE RATE OF COMPENSATION; PROVIDING
FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.8 RESOLUTION#2007-197
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO
ENTER INTO A SERVICE AGREEMENT WITH MOTOROLA, A SOLE SOURCE PROVIDER, FOR THE
MAINTENANCE AND REPAIR OF COMMUNICATIONS EQUIPMENT FOR AN AMOUNT NOT TO
EXCEED $20,841.84, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.9 RESOLUTION#2007-198
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO
PURCHASE REPLACEMENT AND INSTALLATION OF SIDEWALK SERVICES IN AN AMOUNT NOT TO
EXCEED $70,000.00 IN FISCAL YEAR 2007-2008, FROM STRAIGHTLINE ENGINEERING SERVICES
UNDER SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE GROUP BID #05-06-012;PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday, October 9, 2007—7:00 p.m.
AGREEMENT
THIS IS AN AGREEMENT (the "Agreement") entered into onZ/� 2007,
between: the City of Dania Beach, Florida, a municipal corporation, (the "City") and Chen and
Associates, Inc. (the "Consultant").
In consideration of the mutual covenants,terms and conditions contained in this Agreement,
and other good and valuable consideration,the adequacy and receipt of which are acknowledged,the
parties agree as follows:
I. Scope of Services. The Consultant agrees to perform consultant services for the City
in accordance with the scope of services described in Exhibit "A", a copy of which is attached and
made a part of this Agree
y this reference. The Parties acknowledge and agree that services are
to commence on I and that that date is the effective date and commencement
date of the services.
2. Subcontracts. Consultant may subcontract certain items of work. It is expressly
agreed by the parties,however,that the City shall approve in advance in writing any subcontractors
and the fees to be paid them by Consultant prior to any such subcontractor proceeding with any such
work.
3. Payment for Services.
A. City agrees to pay Consultant for services provided by Consultant, as
described in Section 1,an agreed upon lump sum amount of One Hundred and Fifty-Two Thousand
Seven Hundred Ninety Dollars (the "Fee"). The Fee includes full payment, including all labor,
overhead and other costs. No travel and meal costs are reimbursable unless incurred outside of
Miami-Dade, Broward and Palm Beach Counties, and approved in writing in advance by the City.
Any such costs are payable at the City reimbursement rate.
B. Any necessary additional work, as determined by City,which is not covered
by the scope of services described in the attached Exhibit "A", shall not be undertaken without a
written amendment to this Agreement to that effect, executed in advance by both parties.
C. Consultant shall submit its invoices in the format and with supporting
documentation as may be required by City.
D. City shall pay Consultant monthly for services rendered within thirty (30)
calendar days from date of approval of each of Consultant's invoices by the City Manager. If any
errors or omissions are discovered in any invoice, City will inform Consultant and request revised
copies of all such documents. If any disagreement arises as to payment of any portion of an invoice,
City agrees to pay all undisputed portions and the parties agree to cooperate by promptly conferring
to resolve the disputed portion.
E. Any invoice which is not timely paid as prescribed above will be subject to the
accrual of interest at the statutory rate prescribed by applicable Florida law.
4. Indemnification of City.
A. Consultant shall indemnify and hold harmless City, its officers, employees and
agents (collectively,the "City"),from liabilities, damages,losses, and costs, including,but not limited to
reasonable attorney fees, to the extent caused by the negligence, recklessness or intentional wrongful
misconduct of Consultant and persons employed or utilized by Consultant in the performance of this
Agreement, including any Subconsultant and Subcontractor.
B. To the extent considered necessary by City any sums due Consultant under this
Agreement may be retained by City until all of City's claims for indemnification pursuant to this
Agreement have been settled or otherwise resolved, and any amount withheld shall not be subject to
payment of interest by City.
C. To the extent this indemnification clause does not comply with Florida law this
provision and all aspects of this Agreement shall be interpreted as the parties' intention for the
indemnification provisions and this Agreement to comply with Florida law applicable to indemnification.
5. Insurance. Consultant shall provide,pay for and maintain in force at all times during
the term of this Agreement, such insurance, including professional liability insurance, Workers'
compensation insurance and comprehensive general liability insurance as stated below:
A. Professional liability insurance with minimum limits of liability of One
Million Dollars ($1,000,000.00) to assure the City of coverage of the
indemnification specified in this Agreement.
B. Workers' Compensation insurance to apply for all employees in compliance
with the "Workers' Compensation Law" of the State of Florida and all
applicable federal laws, for the benefit of the Consultant's employees.
C. Comprehensive general liability insurance, including contractual, with
minimum limits of One Million Dollars ($1,000,000.00) per occurrence,
combined single limit for bodily injury liability and property damage liability.
The City is to be included as an "additional insured" with respect to any
claims arising out of this Agreement.
D. Automobile Liability with minimum limit of One Million Dollars
($1,000,000.00) combined single limit.
E. If Consultant hires a subcontractor for any portion of any work, then such
subcontractor shall provide general liability insurance with minimum limits
of liability of One Million Dollars ($1,000,000.00).
Page 2 of 8
F. The Consultant shall provide the Risk Manager of the City Certificates of
Insurance for coverages and policies required by this Agreement. All
certificates shall state that the City shall be given thirty (30) days' advance
notice prior to expiration or cancellation of any policy. Such policies and
coverages shall not be affected by any other policy of insurance which the
City may carry in its own name.
6. Assipmnent of Agreement.
A. It is understood and agreed by both parties that this Agreement,in whole or in
part, cannot be assigned, sublet or transferred by the Consultant without the prior written consent of
City. The City is relying upon the apparent qualifications and expertise of Oscar R. Bello, P.E.,one
of Consultant's associates, and such person's familiarity with the City's circumstances and desires.
In the event Consultant wishes to re-assign or replace such individual, the Consultant shall tender
one or more substitutes acceptable to City. In the event the City is not,for any reason or no reason at
all, satisfied with such substitute, Consultant shall be considered in breach of this Agreement.
Violation of the terms of this paragraph shall constitute a breach of Agreement by Consultant and
City may, at its discretion, terminate this Agreement for cause and all rights, title and interest of
Consultant in this Agreement shall then cease and terminate.
B. The Consultant acknowledges, understands and agrees that its performance
under this Agreement is or may be contingent upon the City receiving timely services from other
consultants whose subcontracts must be approved by City as specified in Paragraph 2, above (the
"Supporting Consultants"). The Consultant agrees to use its best efforts to coordinate its services
with the services of the Supporting Consultants and further agrees that in the event the rendition of
any services of any of the Supporting Consultants is delayed, such delay will not entitle the
Consultant to any additional compensation or payment of any kind. Furthermore, the Consultant
shall not be entitled to an increase in compensation, or be entitled to payment of any kind from the
City,for damages or expenses incurred which are direct,indirect or consequential or other costs and
lost profits of any kind including,but not limited to, costs of acceleration, inefficiency or extended
overhead, arising because of any other delay,disruption, interruption,interference or hindrance from
any cause whatsoever,whether such delay,disruption or interference be reasonable or unreasonable,
foreseeable or unforeseeable, or avoidable or unavoidable; provided, however, that this provision
shall not preclude recovery of damages by the Consultant for hindrances or delays caused solely by
fraud, bad faith or active malicious interference on the part of the City. The Consultant shall only be
entitled to extensions of time for performance as the exclusive and sole remedy for delay.
7. Examination of Records. Consultant shall maintain books, records, documents and
other evidence directly pertinent to performance of work under this Agreement in accordance with
generally accepted accounting principles and practices. The Consultant shall also maintain the
financial information and data used by the Consultant in the preparation of support of any claim for
reimbursement for any out-of-pocket expense or cost. The City shall have access to such books,
records, documents and other evidence for inspection, audit and copying during normal business
hours. The Consultant will provide proper facilities for such access and inspection. Audits
Page 3 of 8
conducted under this section shall observe generally accepted auditing standards and established
procedures and guidelines of the City. The Florida Public Records Act, Chapter 119 of the Florida
Statutes, may have application to records or documents pertaining to this Agreement and Consultant
acknowledges that such laws have possible application and agrees to comply with all such laws.
8. Termination.
A. Termination of Agreement for Convenience. It is expressly understood and
agreed that the City may terminate this Agreement at any time for any reason or no reason at all by
giving the Consultant written notice by certified mail, return receipt requested, directed to the
principal office of the Consultant, thirty (30) days in advance of the termination date. In the event
that the Agreement is terminated pursuant to this provision, the Consultant shall be entitled to be
compensated for the services rendered from the effective date of execution of the Agreement up to
the date of receipt of Notice of termination. Such compensation shall be based on the percentage of
work completed, as fairly and reasonably determined by City after conferring with Consultant.
B. Termination of Agreement for Cause. If City elects to terminate the
Agreement for cause, City will provide Consultant five (5) days' advance written notice. If
Consultant promptly cures the matter giving rise to the cause within that time, this Agreement shall
continue. If not timely cured,the Agreement will stand terminated and the City will pay Consultant
for work completed less any costs, expenses and damages incurred by City as a result of such
termination. If a court of competent jurisdiction determines that the termination was not authorized
under the circumstances then the termination shall be deemed to be a termination for convenience
and the City will not be neittled to any additional costs, expenses and damages as a result of
termination.
9. Ownership of Documents. All correspondence, studies, data, analyses, documents,
instruments, applications, memorandums and the like, including drawings and specifications
prepared or furnished by Consultant (and Consultant's independent professional subcontractors or
subconsultants) pursuant to this Agreement shall become owned by and be the property of the City
and the City shall consequently obtain ownership of them by any statutory common law and other
reserved rights, including copyright; however, such documents are not intended or represented by
Consultant to be suitable for reuse by City on extensions of the work or on any other work or project.
Any such reuse, modification or adaptation of such document without written verification or
permission by Consultant for the specific purpose intended will be at City's sole risk and without
liability or legal exposure to Consultant or to Consultant's independent professional subconsultants.
If City alters any such documents, City will expressly acknowledge same so that no third party will
be in doubt as to the creation or origination of any such document.
10. Notices. Except as provided above,whenever either parry desires to give notice to the
other, it must be given by written notice, sent by certified U.S. mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified and the place for giving of
notice in compliance with the provisions of this paragraph. For the present,the parties designate the
following as the respective persons and places for giving of notice:
Page 4 of 8
City: Ivan Palo, City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
With a copy to: Thomas J. Ansbro, City Attorney
100 West Dania Beach Blvd.
Dania Beach, Florida 33004
Consultant: Chen and Associates, Inc.
Attn: Oscar Bello, Project Manager
420 Lincoln Road, Suite 700
Miami Beach, FL 33139
11. Consent to Jurisdiction. The parties agree that the jurisdiction for any legal action
arising out of or pertaining to this Agreement shall be the Circuit Court for the Seventeenth Judicial
Circuit in and for Broward County,Florida, or the federal District Court in the Southern District of
the United States. Each party further agrees that venue for any action to enforce this Agreement shall
be in Broward County, Florida.
12. Governing Law. The parties agree that this Agreement shall be construed in
accordance with and governed by the laws of the State of Florida.
13. Attorneys' Fees and Costs. If City or Consultant incurs any expense in enforcing the
terms of this Agreement, whether suit is brought or not, each party shall bear its own costs and
expenses including, but not limited to, court costs and reasonable attorneys' fees.
14. Headings. Headings in this document are for convenience of reference only and are
not to be considered in any interpretation of this Agreement.
15. Exhibits. Each exhibit referred to in this Agreement forms an essential part of this
Agreement. Each such exhibit is a part of this Agreement and each is incorporated by this reference.
16. Severability. If any provision of this Agreement or the application of it to any person
or situation shall to any extent be held invalid or unenforceable, the remainder of this Agreement,
and the application of such provisions to persons or situations other than those as to which it shall
have been held invalid or unenforceable, shall not be affected, shall continue in full force and effect,
and shall be enforced to the fullest extent permitted by law.
17. All Prior Agreements Superseded. This document incorporates and includes all prior
negotiations, correspondence, conversations, agreements and understandings applicable to the
matters contained in this Agreement and the parties agree that there are no commitments,agreements
or understandings concerning the subject matter of this Agreement that are not contained in this
document. Accordingly, it is agreed that no deviation from the terms of this Agreement shall be
predicated upon any prior representations or agreements, whether oral or written.
Page 5 of 8
18. Consultant and its employees and agents shall be and remain independent contractors
and not employees of City with respect to all of the acts and services performed by and under the
terms of this Agreement. This Agreement shall not in any way be construed to create a partnership,
association or any other kind of joint undertaking, enterprise or venture between the parties to this
Agreement.
19. The Consultant understands and agrees that the City, during any fiscal year, is not
authorized to expend money, incur any liability, or enter into any contract which, by its terms,
involves the expenditure of money in excess of the amounts budgeted as available for expenditure
during such fiscal year and that any contract,verbal or written,made in violation of this subsection is
null and void and that consequently, no money may be paid on such contract beyond such limits.
Nothing contained in this Agreement shall prevent the making of contracts for periods exceeding one
(1)year,but any contract so made shall be executory only for the value of the services to be rendered
or agreed to be paid for in succeeding fiscal years. Consultant shall not proceed with services under
this Agreement without City's written verification that the funds necessary for Consultant
compensation and other necessary expenditures are budgeted as available within the appropriate
fiscal year budget.
20. Consultant warrants and represents that no elected official,officer,agent or employee
of the City has a financial interest,directly or indirectly,in this Agreement or the compensation to be
paid under it and, further, that no City employee who acts in the City of Dania Beach as a
"purchasing agent"as defined in Chapter 112,Florida Statutes, nor any elected or appointed officer
of the City of Dania Beach,nor any spouse or child of such purchasing agent,employee or elected or
appointed officer, is a partner, officer, director or proprietor of the Consultant and, further, that no
such City employee,purchasing agent,City elected or appointed officer,or the spouse or child of any
of them,alone or in combination,has a material interest in the Consultant. Material interest means
direct or indirect ownership of more than five percent(5%)of the total assets or capital stock of the
Consultant.
21. Consultant shall comply with all federal, state and City laws applicable to the
Consultant services and specifically those covering Equal Opportunity Employment,the Americans
With Disabilities Act ("ADA") eligibility to perform services as specified in the Florida Public
Entity Crime law and the Florida Building Code. The Consultant is expected to fully comply with all
provisions of all laws and the City reserves the right to verify the Consultant's compliance with
them. Failure to comply with any laws will be grounds for termination of the Agreement for cause.
22. In the event of any conflict between any provisions of this Agreement and any
provision in any attached Exhibit, the parties agree that the provisions of this Agreement are
controlling (including, but not limited to, all terms and provisions governing compensation).
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and
year first above written.
Page 6 of 8
CITY:
CITY OF DANIA BEACH,
a Florida Municipal Corporation
ATTEST:
-d
LOUISE STILSON, CMC/p a3--lD JM ANION
CITY CLERK MAYOR
i
1VAN P �'
.CITY MANAGER
APPROVED FOR FORM APPROVED AS TO "SCOPE OF
AND CORRECTNESS: SERVICES"
6 , D,
THOMAS J. A SB OMINIC ORLANDO /D z3 zze?
CITY ATTOR EY PUBLIC SERVICES DIRECTOR
Page 7 of 8
CONSULTANT:
CHEN AND ASSOCIATES, INC.
Signed, sealed and delivered
in the presence of:
_ B :
ness 1.
c )'//�W
es Print Name 99 �
�(C7Ct;� MEJ,�lgfL(
Title
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me on GJ&6et- j g 2007,
by OS c Ar t7 a Florida Corporation, on behalf of the
Corporation. He is personally known to me or produced as
identification and did (did not) take an oath.
47J
N ARY PUBLIC, State of Florida
My commission expires:
Jawn McCglr
l My Commission D023W55
1�rtif Expres November 16,2007
Page 8 of 8
EXHIBIT A
SCOPE OF SERVICES
for
Chen and Associates,Inc
Proposal for
SOUTHEAST NEIGHBORHOOD TRAFFIC CALMING PHASES IA & 1B, and
PORTIONS OF PHASE 2
September 2007
BACKGROUND
Chen and Associates was selected by the City of Dania Beach to provide professional
engineering services for its Neighborhood Improvement Program. The general scope of
services includes the following:
• Street Lighting Layout and Design;
• Sidewalk Layout and Design;
• Traffic Calming Study and Design;
• Bidding Services;
• Construction Observation; and
• Public Awareness.
The City requested an additional proposal from Chen and Associates to design additional
traffic calming features. These traffic calming features are listed on a Memorandum
prepared by Kimley-Horn. The City asked that this scope covers the features listed under
Phases IA, 1B and portions of 2. Broward County Traffic Engineer requested that portions
of Phase 2 be included in Phases 1 A & 1 B.
BASIS OF SCOPE
1. This scope does not cover geotechnical investigation.
2. This scope does not include permitting or permitting fees.
3. This scope does not include electrical engineering or lighting design.
4. The CITY has provided Chen and Associates the following information:
Kimley-Hom's Memorandum dated May 15, 2007.
The design fees are based on designing the traffic calming treatments described in the
memo.
5. This scope does not include traffic counts.
Page 1 of 5
September 2007
SCOPE OF SERVICES
Please refer to the list of identified traffic calming features.
PHASE IA
SE Park Street 1
SE 2nd Street 1
SE 1 st Street 2
SE 1 st Terrace 1
SE 1stAvenue 1
SE 2nd Terrace 1
SE 3rd Street 2
MININNIMINOMM
SE 2nd Avenue
MINERINNEIRIMMI
SE 2nd Street&SE 2nd Avenue
SE 2nd Street&SE 1st Street
SE 4th Avenue&SE 3rd Terrace
SE 2nd Avenue&SE 3rd Terrace
SE 2nd Avenue east of Federal Hwy
(temporaryIMM
SE 3rd Avenue&SE 1st Street
nil
Approximately 500ft south of Dania
Beach Blvd.
Between SW 5th&7th Streets
A i
oximatel SE 14th Street
SE 3rd Street
SE 4th Terrace
SE 10th Street
Paint existing-SE 3rd Street to SE
7th Street
Approximately 2,000 linear feet
Page 2 of 5
September 2007
SE 4th Terrace&SE 2°"Avenue
SE 7th Street&SE 2"Avenue
SE 2nd Avenue 1
SE 2nd Avenue 1
Task 1.Traffic Calming Plans and Specifications for Phase IA
ENGINEER will prepare design drawings proposing the improvements as per the above list
of traffic calming devices. The improvements will include geometric revisions, proposed
hardscape and pavement marking/signage, and recommended lighting. The general layout of
the roundabout will follow the existing site conditions so that the intersection does not need
drastic change.
A submittal will be made to the CITY for review. A meeting will be held to review
comments. The technical specifications will then be prepared by the ENGINEER along with
the cost estimate and final drawings for submittal to the CITY.
Deliverables:
1 submittal of preliminary design drawings for review
Final Drawings
Technical Specifications
Cost Estimate
Task 2.Traffic Calming Plans and Specifications for Phase IB
ENGINEER will prepare design drawings proposing the improvements as per the above list
of traffic calming devices. The improvements will include geometric revisions, proposed
hardscape and pavement marking/signage, and recommended lighting. The general layout of
the roundabout will follow the existing site conditions so that the intersection does not need
drastic change.
A submittal will be made to the CITY for review. A meeting will be held to review
comments. The technical specifications will then be prepared by the ENGINEER along with
the cost estimate and final drawings for submittal to the CITY.
Deliverables:
1 submittal of preliminary design drawings for review
Final Drawings
Technical Specifications
Cost Estimate
Page 3 of 5
September 2007
Task 3.Traffic Calming Plans and Specifications for portions of Phase 2 as requested by
BCTED
ENGINEER will prepare design drawings proposing the improvements as per the above list
of traffic calming devices. The improvements will include geometric revisions, proposed
hardscape and pavement marking/signage, and recommended lighting. The general layout of
the roundabout will follow the existing site conditions so that the intersection does not need
drastic change.
A submittal will be made to the CITY for review. A meeting will be held to review
comments. The technical specifications will then be prepared by the ENGINEER along with
the cost estimate and final drawings for submittal to the CITY.
Deliverables:
1 submittal of preliminary design drawings for review
Final Drawings
Technical Specifications
Cost Estimate
Task 4. Bidding Assistance
ENGINEER shall provide bidding assistance services as follows: preparation of post-
approval bid documents, assistance in contractor bidding and selection review, and pre-
construction conference attendance.
Task 5. Construction Administration
ENGINEER shall provide construction services as follows: general observation of the work
(up to 6 hours per week), review of material shop drawings, review of contractor pay
requests, statement of work completion, and review of "as-built" drawings prepared by a
registered land surveyor. It is estimated that all construction will last approximately (12)
weeks. Construction services exceeding 12 weeks can be arranged as an additional task not
included in this contract.
Task 6. Survey
The ENGINEER shall arrange and coordinate the efforts of licensed surveyor to prepare
topographic survey of the intersection that would receive traffic circles. Elevations will be
based on N.G.V.D. of 1988 established from the nearest governmental benchmark.
Coordinates will be based on an assumed datum base on the previous survey.
Task 7. Reimbursables
ENGINEER shall provide services, as necessary, to assist the CITY in the preparing plans,
coordination or other requested tasks to facilitate successful completion of the Project. Costs
incurred in providing these services shall be reimbursed.
Page 4 of 5
September 2007
DELIVERABLES
Deliverables are described in the Scope of Services.
FEE AND SCHEDULE
From the Notice to Proceed and receipt of all documents requested from the CITY, Chen and
Associates will complete the design phase of all the projects within 150 Calendar Days.
FEE SUMMARY
TASK LUMP
NUMBER TASK SUM FEE
Task 1 Phase I Design Service $46,164
Task 2 Phase 1B Design Service $23,762
Task 3 Phase 2 Design Service (Portions of Phase 2 as requested by $26,358
BCTED)
Design Subtotal $96,284
Task 4 Bidding Assistance $3,706
Task 5 Construction Administration (3 months) $34,300
Task 6 Survey $16,000
Task 7 Reimbursables $2,500
TOTAL FEE
$152,790
Page 5 of 5
September 2007