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Home My WebLink About2007-09-17 Police & Fire Pension Board Minutes City of Dania Beach RFC FT-vED Police and Fire Fighters Retirement System OCT 1 6 2007 113 S.W. 1 Street Dania Beach, Florida 33004 BY: Phone: (954) 921-0404 Fax: (954) 921-1403 E-mail: PFPENS@bellsouth.net Page 1 of 3 MINUTES SEPTEMBER 17, 2007 REGULAR MEETING I. CALL TO ORDER The meeting was called to order by Chairman Rogers at 7:35 pm MEMBERS PRESENT: MEMBERS ABSENT: Chairman Larry Rogers Secretary Beulah Lair Vice Chairman Vince Marlin Wardell Lee Ted Spongross Carolyn Jones John Williamson Commissioner John Bertino Roger Handevidt ALSO PRESENT: Attorney Robert Sugarman - Sugarman &Susskind, PA Pedro Herrera — Sugarman &Susskind, PA II. APPROVAL OF MINUTES MOTION: by Beulah Lair to accept minutes from the August 20, 2007 meeting as submitted. SECOND: John Williamson PASSED UNANIMOUSLY September 17, 2007 Page 2 of 3 III. CONSENT AGENDA No items listed on the Consent Agenda IV. OLD BUSINESS 4.1 S. DAVIS&ASSOCIATES Attorney Sugarman reviewed with the Board correspondence between him & S.Davis &Associates. The system received a statement dated 9/4/07 for $12,183.25. 4.2 DROP Participants Attorney Sugarman opened discussion with the Board pertaining to two fire fighters that are going to continue to work past their DROP end date of October 1, 2007. According to the Systems ordinance their DROP accounts must be frozen as of that date. A letter from City Manager Ivan Pato states that the end of a DROP period is the end of employment with the City. V. NEW BUSINESS 5.1 Ordinance 2007- This Ordinance originated with the City but some firefighters have read the ordinance and are wondering if it affects their pension here. Attorney Sugarman states that this ordinance is not a pension matter. Actuary Steve Palmquist has also emailed that this ordinance would not effect the retirement system. 5.2 CPPT New York April 16-19. 2008 Chairman Rogers opened discussion regarding Trustee/firefighter Ted Spongross who has paid his attendance fee of$500.00 in advance for the FPPTA sponsored trip to Wall Street for continuing education requirements is requesting along with Secretary Beulah Lair to attend the CPPT School in New York next April 16-19, 2008 Trustee Spongross is also requesting that the Board reimburse him the $500.00 fee paid in advance for the school. September 17, 2007 Page 3 of 3 MOTION by Commissioner John Bertino to approve expenses for Trustee Spongross and Secretary Lair to attend the FPPTA sponsored trip to Wall Street for their continuing education for the FPPTA as set forth in the Trustee Travel Guidelines. SECOND: Carolyn Jones PASSED UNANIMIOUSLY 5.3 Steven L. Gordon CPA-September 30, 2007 Audit Chairman Rogers opened discussion with the Board regarding the engagement letter received by the Administrator for the forthcoming audit. MOTION by Carolyn Jones to approve Steven I. Gordon, CPA to perform the audit for the System for year ending September 30, 2007 SECOND: Ted Spongross PASSED UNANIMIOUSLY VI. CORRESPONDENCE VII. NEW EMPLOYEE APPLICATIONS There were no new employees hired during this time VIII. RETIREMENTS / TERMINATIONS 8.1 Ted Spongross will enter the DROP October 1, 2007. IX. OPEN DISCUSSION AND INFORMATION 9.1 Administrator's E&O Insurance Chairman Rogers opened discussion with the Administrator and trustees regarding the E&O insurance for the Administrator required by the System. Last year the Trustees gave the administrator a bonus which she used to pay for the insurance. MOTION by Carolyn Jones to pay the professional liability insurance after review and approval by Attorney Sugarman. SECOND: Commissioner John Bertino PASSED UNANIMIOUSLY 9.2 Summary Plan Description Attorney Sugarman opened discussion concerning the System's recently completed Summary Plan Description as completed by the Systems Actuary, Steve Palmquist. Attorney Sugarman stated that only Fire Descriptions were included in the SPD and that the Police Descriptions were not included. MOTION by Vince Marlin to include Police Descriptions and information into the Summary Plan Description (SPD) that recently was updated. SECOND: Chairman Larry Rogers PASSED UNANIMIOUSLY X. ADJOURN MOTION by Beulah Lair to adjourn meeting SECOND: Carolyn Jones Meeting adjourned at 8:25 PM