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HomeMy WebLinkAbout30998 - MINUTES - City Commission mum CITY COIVISSInN MEETING OF OCTOBER 20, 1969 HELD IN THE DANIA, CITY CO"NISSION ROOM, CITY OF DANIA., FLORIDA. ROLL CALL Present Mayor-Commissioner Robert E. Houston Commissioners William J. Jackson Robert Kelly Boisy Waiters City Attorney Clarke Walden City Manager Stephen A. Derry Building Inspector Hubert Walkem City Clerk E. R. Clay Absent: Commissioner Joseph Thornton Police Chief Phil Thompson Excused on City Busineaa, ® 1. Minutes of September 15th, October 7th and October 9tb. Commissioner Kellyt then stated that he had not had time to road the minutes and asked that they be tabled to the next meeting. This was agreed apon by the Commission. 2. Bills paid for the month of September. 0 Commissionert•raiters made a motion they be approved, this was seconded by Commissioner Kelly. Roll Call was; then taken and the vote was four to zero. 31. Bills to be ptid' in the month of October. Commissioner Kelly made a motion that the bills be paid, this was seconded .p by Commissioner Jackson. Roll Call was then taken and the vote was four to zero. 4. Approvement of the Sewer Agreement between Elmer Christian and the City of Dania. A motion was made by Commissioner Kelly and seconded by Commissioner 4Taiters that the Agreement be accepted. Roll Call was then taken and the :® vote was Four to zero. 5. Second Reading on a 2 COP License. Penn Dutch Restaurant i A motion was made by Commissioner Kelly and seconded by Commissioner Waiters- it be approved. Roll Call was then taken and the vote was four to zero. 6. Second reading of a transfer from Minno Estate to Albert J. La Bonte & Frank G. McGonigle. This application was not approved by the Police Chief so no action was taken. 7. Letter from Alsac St Jude for a door to d)or campagain on Saturday November dth • 1969. A motion was made by Commissioner Waiters it be approved, this was. seconded by Commissioner Jackson. A11 in favor signify in the usual manner. them were four ayes. B. Tax Agreement from tiYlliam Markham Tax Assessorer. A motion was made by Commissioner Kelly to approve the City signing the agreement, this was seconded by Commissioner Jackson. All in favor signify in the usual manner. The Vote was four ayes. 9. Petition from citizens to have street lights installed in the alley between S. E. 2nd Avenue and S. E. 3rd Avemue and S. E. lath Street. On this item it was agreed by the Commissioners that this item be turned over to the Utility Committee. 1.0. Reading of Planning & Zoning Board Minutes. October 20, 1969 (1) n (2) The City Attorney stated the first item to be acted on was Item li 2 of the Planning & Toning Meeting. Application of Robert & Virginia Marston for a variance on the rear setback that would allow the construction of a Swimming Pool on the property at 325 N. S. 3rd Avenue, the Planning & 7oning Board asked for a Public Hearing at 7:45 P. M. on November 11, 1969 The City Attorney then read Item # 3, this was the application of ® Anthony DIAmbrosin for a variance to permit the construction of a Florida Room to within 5' of the property line, address 113 S. 1st Terrace, Dania. The recommendation of the Toning Board was to have a Public Hearing at 8:96 °. M. on November 11, 1969, A motion was then made by Commissioner Jackson to approve the two Public Hearings, this was seconded by Commissioner Kelly. All in favor signify in the usual manner. There were four ayes. A Item number 6 was a request for the Royal.Palm Colony to set up a Trailer to dispense Orange Juice, and information concerning their properties and to give out maps of Dania and to direct people to various attractions in Dania. This Trailer would be on a lot at Eller Drive & North Federal Hwy. It was stated that the Planning & Zoning Board had denied the request. There was then a long discussion between the people from the Royal Palm Colony and the Commiss loners. Ater the discussion it was decided that if Royal Palm Colony wished they could file for a Public Hearing before the Planning & Toning Board, and if they did apply the Public Hearing would be held at 8:15 P. M. on November 11, 1969. Commissioner Kelly then made a motion that if they came in and filed in a few days they would be granted a Public Hearing at 8:15 P. M. on November 11, 1969, this was seconded by Commissioner Jackson. All in favor signify in the usual manner. There were four ayes. Item # 4 was a Public Hearing on Rufus J. Hyde his request was a zoning change from B-1 to C-2. This to permit the property to be used as a restaurant and if granted would allow the sale of beer and wine for consumption on the premises. ® The Planning and Zoning Board then denied the variance, but on another motion the zoning change be granted. There was then discussion on whether Mr Hyde wanted a Public Hearing or not. It was then decided that there would have to be separate Hearings one on the Toning and one on the Variance. Commissioner Kelly then made a motion to grant the Public Hearings, this was seconded by Commissioner waiters. All in favor signify in the usual manner. There were four Ayes. Item N 5 was a Public Hearing Lar Construction Cc request a variance which if granted would permit the construction of a Duplex, the property being at 203 S. S. 3rd Street. The Planning & Toning Board denied the request. The City Attorney then ruled that it was proper to give Lar Construction their money back on the Building Permit as they could not build there, and also it was asked to check if the ',star Meter had been installed. Commissioner Kelly then made a motion to return the money for the Building Permit, this was seconded by Commissioner I'aiters. All in favor signify in the usual manner. There were four eyes. 11. The City Attorney then read a letter from the Dania Police Reserves regarding ® the gift of a 1961 Valiant fully equipped and in good condition which they .could turn over the title to the City, if the City agreed to pay the Insurance License and Gas. This car was to be used as a back up unit. There was then a long discussion regarding the use of the car and finally the item was tabled till the next meeting Friday October 24, 1969 at 8:si P. M. 12. The City Attorney then presented a Resolution on condeming shacks on the west r� Side, he state Walker bad given him a list of four some time ago and then just lately he had given him eight more so there was a total of twelve. The City Attorney then stated he thought a resolution should be adopted to cover all twelve of the shacks. He said that way one number could be assigned to the L'.tn. The City Attorney then read parts of the resolution and cited Items 16.7 + and 16.8. He then stated the City Manager be authorized to send the property owners a notice and give then l8days to do something or the City would proceed and put a lien on the property. The Mayor then asked if the 4 acre and the 5 acre parcels were included in this resolution and he was told no. The City Manager then said he had sent the property owners a certified letter, and they had both responded. He said John Sessa was supposed to do it but he could not seem to get ahold of him. The City Manager said he had another gentlemen who would do it if Sessa could not. There was then a long discussion regarding Sessa on this previous work done and the Fire Chief said Sessa had completed his part of the work. Then was then a motion made by Commissioner Kelly tp pass the resolution, this was seconded by Commissioner '-'niters. Roll Call was then taRen and the vote was four to zero. October 24. 1969 (2) iy: d The City Attorney then stated that the City of Dania was going to have to put out a large sum of money to handle this and wondered if they had funds to provide for it, the Mayor then stated it would have to come out of the fund know as Contingencies. e 13. The City Attorney then referred back to Item # 10 which was in regards to the P.ernadine Morris request for rezoning. This was third reading. The property is Lot 5, Block 13. Town of Dania. After a lenghty discussion Commissioner a, Kelly made a motion it be denied, this was seconded by Commissioner Jackson. ?hc Roll Call was four to zero. rr1. lb. There was then a letter read regarding Poppy Day in the City of Dania. After W discussion Commissioner Jackson made a motion it be allowed, this was seconded 5,. by Commissioner Kelly. All those in favor signify in the usual manner, the vote was four to zero. 15. Questions from the Audience. Alomzo Nalliams then got up and gave a long talk on the water problem down on Phippen Road[ After discussion it was turned over to the City Manager to handle. After a long discussion it was decided to let it up to the City Manager if he could not get it done for $360 then go ahead with the price of x: $hOD. It was also discussed that it may be necessary to have more than Lap one dry well on Phippen goad. This was also left up to the City M$r. 6,. The City Attorney then stated the City Manager could spend up to $1000 but if it went over this figure the City would have to put out for bias . 16. A Mr, Hopstetter of the Hotel Ann then got up and was complaining N about Garbage Pick Up and Trash behind Jordan Furniture that was ;. blowing out onto Federal Highway. There was a long discussion between the Commissloners , Mr Hopstetter and the City Manager. The City ` Manager then stated he would check it out the following morning. nY. 17. A gentleman in the audience then got up regarding the street lights In the Alley of Sessa Estates between S. E, 2nd Avenue and S. E. 3rd Ave and S. E. 4th Street, The Mayor then stated this item had come up earlier and had been turned over to the Utility Committee. There was then a long discussion between the Commissioners and this party and the City Manager. The gentleman was told that the Utility Committee and the City Manager would check on it and report back by the next Gcmmission meeting. There was then a long discussion between Commissioner helly and the City Manager regarding the paying by the property owners for three years . The City Manager is to check with Mr Turpin of the f Florida Power & Light Co, F 18. There was then discussion and it was decided to have a Special Meeting on Friday October 24th at 8:00 P. M. 19. Mr Emil Nothelfer then got up and complained about the dirty beach, he said. it was so bad you could not put down a blanket or a beach chair. Fie said it was so bad that lately he and his wife had been going to other beaches , The City Manager then stated he was working with the City of Hollywood to try to get help in cleaning the beach, as they ? own to the South and to the North of our beach. The Mayor then said the beach was so bad that he thought our men should be taken down there tomorrow and clean the beach. The Mayor then brought up about mowing the crass in the Cemetery he said he had brought this item up two or three tJmes , The Mayor said we were really falling down on work on the outsIde , 20, The City Manager then asked tha City Attorney to read a letter received from an Attorney who represented the Cities Insurance Co. He wanted to commend the help he had received from the City, from Commissioner - Walters and the Police Force but especially Sgt Connors . He said Sgt Connors had spent numereous hours digging up witnesses and helping th,� Attorney to no end. The case was finally won by the City. L7 , The City Manager then asked if the City was to pay all the expense of the fence at the pier, the Mayor answered he thought so. The City M-,nader said he had four proposals and the price range was really 1lfferent , He said the lowest was $630 and the highest was 12710.68. He stated the price he had from Tropical of $800 was over the telephone. Thez • was then a long discussion of the type of wire , how it should be be ho:)ked to the concrete poles that are there and in the end the representative from Tropical Fence Co was told to be at the next meetinu with a price for a fence as the Commissioners wanted it. October 20, 1969 (3) ( 4) 22 . The City Manager then said he had one more item and that he had passed it out to the Ccmmissioners. It was a letter from Broome & Farina Regarding Trail' s End Trailer Park Senitary Sewer Connection. The Mayor said he thought they were going to put in a Disposal Plant ® out there and he wondered what happened to that deal. There was then a lenghty discussion regarding our Sewer Plant Capacity and that they were told at the time the extension to the Trailer Park was approved that perhaps the City could not handle their sewerage problem. Commissioner Kelly then made a motion to table the item and asked that the City Manager come up with a recommendation , this was seconded by Commissioner Waiters. All in favor signify in the usual manner. There were four ayes. 23. The Mayor then brought up the subject of a catch basin down on 4th Street, He said this catch basin takes care of the water on Federal Hi6hway , He said the only way this could be corrected was to continue the Storm Sewer that was on S. E. 2nd Avenue down to S. E. 6th St ^.nl hook in the catch basins off the other streets. Commissioner Kelly then brought up the drainage problem on N. E. 3rd Strait riett behind the Cozy Cove Marina. There was a long discussion on this Item , the Mayor thought the line was plugged as they never had any trouble before. The City Engineer to be advised to bring drawings to the next meeting both on S. E. 2nd Avenue and on N. E. 3rd Street. 24. The Mayor then brought up that the Auditor's had suggested that the City read the meters every two months rather than every thirty days. The City Clerk was instructed. to bring recommendations to the next mee t,Srg, '® 211. The Mayor then asked about the Paving of the Beach Parking Lot, the City Manager stated he was supposed to get a report from the City Engineers today but that he did not receive it. He then said the report was the final specs. He was asked to have the City Engineer have the final specs for the next meeting. 26. The Mayor then asked about the specifications for the Police Cars, Scooter, Tractor and Pick up Truck. The City Manager said they were In the mill. The Mayor asked that they be at the meeting on Friday night and the City Manager said he did not know if he w.inld have them ready. 27. The Mayor then brought up the three parking meters at the beach and he stated they were not up as yet. He said these meters were in very good spots at the beach for revenue. The Mayor and the City Manager then got into a heated discussion which I will not type unless requested. 0 2E. It was then discussed about the flower pots around the City , the Beautification Committee was willing to buy more flower but wondered If the City would see that they were watered. Commissioner Kelly stated that earlier they had discussed the important things that should be done in the City and he did not think this was one of the important things. He suggested that the merchants water the plants . Meeting adjourned at 10:35 P. M, Respectfully Submitted Mayor Hobert E. Houston r E. Clay City Clerk October 20, 1969 (4) KINDLY USE THESE FIVE PAGES 2 YOUR MEETING 2 SEPT »m, 19Q, USE THEM AS PAGE 4A AND THEY WILL REPLACE ITEM NUMBER Q OF THE MEETING THIS IS PER THE REQUEST 9 THIN CITY MANAGER* \ © , \ z : \ �\ yƒ . � �) 2\ �) .� \d +) d � 4,n MAYOR " ITEM M-APPOINTMENT OR REAPPOINTMENT OF PRESENT AUDITORS TO RAKE THE AUDIT FOR THE PEST TM YEARS. I DON IT KNOT.' WHAT THIS CALLS FOR GENTLEMEN. THE LAST AUDIT 'E HAD I GUESS, WAS MADE BY THE STPLTE.IS THAT TRUE?" KELLY "YES, THAT'S RIGHT." MAYOR "THEN T•.z VADE, I THINK T''E HAD A. CONTRACT TO MAKE THE AUDIT FOR THE COMING YEAR AND THAT VAS CHANGED, SO THAT T•B DIDN'T GET IT." THORTON " I THINK SPINA WAS SUPPOSED TO MAKE AN AUDIT AND HE VENT SO FAR. AND THEY COULD NOT CERTIFT IT. VELL, IF THEY COULDN'T CERTIFY IT THEN HOW ARE THEY C1)ING TO CERTIFY IT NOT•T?" KELLY "I THINK THE CITY MANAGER, I SPOKE TO HIN AND MR. CLOT AIR) I THINK THE CITY MANAGER HAS SOME INFORMATION ON IT. HE WAS SUPPOSED TO GET IN TOUCH ''°ITH SPINA." CITY MANAGER "' MR. MAYOR, I HAD A TELEPHONE CONVERSATION TNUTH THE AUDITOR TODAY ON THIS VERY THING. THE QUESTION OF TT,0 YEARS CAME UP, I G!AS UNAWAREOF THAT WHEN THAT 14S PUT ON THE AGENDA. I ASKED HIM TO REDUCE OUR TELEPHONE CONVERSATION TO I-XTING AND HE DID AND THIS IS 1I1AT HE PUT.""PURSUANT TO OUR TELEPHONE CONVERSATION TODAY. PLEASE BE ADVISED THAT OUR FIRM VILL AE MOST HAPPY TO PERFORM AN AUDIT ON THE BOOKS AND RECORDS OF THE CITY OF DANIA FOR BOTH THE GENERAL FUND AND THE WATER AND SEI-91 FUND FOR THE FISCAL YEAR BEGINNING SEPTEMBER 1, 1968 THROUGH AUGUST 31, 1969. WE APPRECIATE THE OPPORTUNITY AND CONSIDERATION YOU HAVE GIVEN US.""' I QUESTIONED HIM ABOUT THE TM YEARS AGAIN. HE POINTED OUT THAT THE STATE AUDIT CAME IN HERE AND AUDITED THE BOOKS UP TO APRIL OF 68."' CLERK " FEBRUARY 1968" CITY MANAGER " AND THAT THEY COULD PICK UP AS OF SEPTEMBER AND GO THROUGH AND AUDIT THE BOOKS AND GIVE US A REPORT . AND I ASKED ABOUT THE CERTIFICATION AND THEY SAID THEY T•.T)ULD CERTIFY WHAT THEY COULD CERTIFY ON THE x.ORK THEY COULD DO. AS TO GIVE A '® CERTIFIED AUDIT THEY T•DULD LOOK INTO THE RECORDS AS THEY MAY FIND THEM." FUITERS "THETIRS 1ORKING ON THE RECORDS NOV. IT SEEMS TO ME SINE THEY'VE BEEN WIMING ON THE RECORDS FOR THE LAST SEVEN OF EIGHT MONTHS. IF THEM ANYBODY THAT SHOULD HAVE SOME DEGREE OF AUTHORITY SURELY THEY SHOULD BE BROUGHT IN BECAUSE THEY'VE HAD A CHANCE TO GO THROUGH ALL OF OUR RECORDS." CITY MANAGER "HE SAID HE FAS BASSING HIS DECISION ON HIS KNONLVM OF THE RECORDS, SINCE HE HAS BEEN HERE AND HE FEELS HE CAN SATISFY AN AUDIT. AS TO COMMIT HIMSELF TO CERTIFY HE SAID THERE MIGHT BE SOMETHING THERE HE KNO4'S NOTHING ABOUT. BUT VIS SHOULD GET AN AUDIT. CAUSE IT'S REQUIRED, THE CITY ATTORNEY UTLL CORRECT ME ON THIS IF I'M PRANG, THE STATE DIES REQUIRE THE BOOKS TO BE AUDITED AFTER THE CLOSE OF THE YEAR PII THIN THIRTY DAYS. `® I THINK THE LA" IS THE CITY APPOINT AND AUDITOR TO AUDIT THE BOOKS FOR THE PAST YEAR, AM I RIGHT SN THAT, CITY ATTORNEY?" 14PLDEN " IOU NEED AN AUDIT NOW I DON'T KNOW IF IT SAYS A CEITTFIn AiIDIT?" WAITERS "RIGHT" CITY MANAGER "I DON'T KNOW IF THE 4RD CERTIFIED IS IN THE LEGA, STATE STATURE. I DON'T KNMT THAT. BUT I KNOW IT HAS TO BE 'WITHIN THIRTY DAYS AFTER THE CLOSE OF THE YEAR." MAYOR " T-'ELT,, W MUCH MONTT DO THEY WANT FOR THAT?" CITY MANAGER I RAISED THAT 4UESTION ALSO AND THEY SAID THAT THEY hOULD DO THIS t•ORK WITHIN THE LIMITS OF 1•1IAT FF HAVE IN THE BUDGET." THORTON "WHICH IS HOW MUCH?.w CITY MANAGER " I THINK IT'S $$,®09.Bi." KELLY THORTON 9 I'M NOT AGAINST THAT AT ALL IN FACT W$ AUTHHORIM TO HAVE AN AUDIT LAST YEAR AND l•'E HAD $59090.09, TO SPEND THEN, AND I THINK THAT #20,500.90 WAS SPENT OR SOMETHING OF THAT AMOUNT. AND HE CAME IN AND SAID THEY COULDN'T CONTINUE THE A11DIT OR VERIFY ANYTHING. THAT THEY WELD SUGGEST THtAT T''E USE THE REMAINDER OF THE MONEY -2 100 THAT ,.E HAD SET USA FOR THE AUDIT BE SPENT TOWARDS TH UP DIFFERENT MAE ACCnifNPS AND EVERYTHIN, STRAIGHTENING OUP EVERYTHING THAT ';'AS THERE. NO%, IF THEY COULDN 'T ME MAKE THE AUDIT THEN I DON'T SEE HOW THEY CAN MAKE IT NOW? I MEAN THAT'S WHAT I WANT FO CLARIFY:" MAYBE "FELL JOE, 1•E PAID THEM $5,560.69."' THORTION '114ELL, THAT'S 1-HAT I IM GETTIIIG AT. IF THEY COULDN'T DO IT LAST YEAR HOW CAN THEY DO IT THIS YEAR AND CERTIFY THAT'S IT'S RIGHT." KELLY "AS FAR AS CERTIFING IT, THE ONLY THING, I DON'T THINK AN AUDITOR ® CAN'T TELL YOU 1:'HETHER THEIR GOING TO CERTIFY IT TIL THEY GET THROUGH WITH IT. THAT'S THE THING. THIS I5 WHAT HE TRIED TO POINT OUT BEFORE , IN OTHER WORDS TO CERTIFY IT YOU SAY THAT YOU KNOTT THAT T•-ITHOUT, BEYOND A SHADOW OF A DOUBT THAT EVERYTHING IS PROPER. TT$ HAD ® A CERTIFIED AUDIT THE YEAR PAST AND YET THE STATE AUDITOR CAME IN AND CALLED THE GUY A LIAR. BECAUSE THEY SHOT•ED ':HERS, THEY JUST SAID V-S COULD NOT CERTIFY IT BECAUSE THERE T•'ERE NOT ENOUGH RECORDS TO PROVE IT. SO THIS IS WHAT THE PRESENT AUDITOR DID AND THEY ® SAID THEY ZAE GOING D) COME UP T`ITH THE SAME CONCLUSIONS AND A" THORTON "THIS IS PART OF THE PERIOD VE'RE TALKING ABOUT, ISNIT IT?" KELLY " NO, NO THIS IS THIS PAST YEAR." THORTON "'..HEN DID 1•E MAKE OUR LAST PAYMENT TO THIS FIRM?" CLERK "ABOUT A MONTH AN A ® HALF AGO." KEL:.Y "THEY DID AUDIT THE cM-JRR BECAUSED THAT, A COPY OF THAT HAD TO GO TO THE BOND HOLDERS AND SO FORTH." THORTON "MUT I'M GETTING AT ROBSRT, I KNOW THAT THEY DID A CERTAIN AMOUNT OF WORK AND THEY CAME IN AND RECOMMENDED 1-2 NOT SPEND ANY MORE MONEY ON IT AT ALL. NOT•' THEY'VE ALREADY COVERED US UP TO THAT PERIOD L'HICH WAS 'dflgN1 THE FIRST PART OF THE YEAR T'ASN'T IT?" CITY MANAGER "FEBRUARY 68" KELLY "WSLL,FROM FREBRUARY 68 TO AUGUST OF 68 u'A.S THE PERIOD THAT VAS NOT AUDITED. IN OTHER WORDS, THE ® STATE AUDITED US TIT, FEBRUARY 68." THORTON "THEY TOOK OVER ilHEN? AT 141AT PERIOD DID THEY AUDIT TO?" KELLY "1•'ELL, THEIRS WAS SUPPOSED TO GO FROM SEPTEMBER 67, SEPTEMBER 68" '•'ALDEN It GENTLEMEN.' I DON'T HAVE ALL THE LA'S TO GIVE YOU AN EXACT OPINM , BUT IT IS MY nPIVION THAT THE AUDIT;RHAT YOU HAVE 1,-JIME YOU MAY GET A CERTIFIED AUDIT, DOHS NOT HAVE TO BE CERTIFIED. THE ONLY QUALIFICATION I PUT ON IT, I SEEM TO RECALL THAT BOND RESOLUTION ON TIE THE SE ,ER BDNDS WHICH HALBURTON HAS ALT•.'AYS RAISED THE POINT. THAT Z HAD TO HAVE A. CERTIFIED AUDIT ON THE SE1•ER ISSUE, WHICH WOULD SOLVE PART OF IT. AREN'T YOU FORGETTING TO ENTER THE AGREEMENT ':ZTH THE STATE AUDITORS, GENTLEMEN?" HOUSTON "PIS SHOULD FIND OUT?" KET,LY "THE STATE AUDIT FILL ONLY COME IN ON A REQUEST IF THERE IS A. BROBLEI'I OF An CITY MANAGER "'ROCEDURES" KELLY It PROCEDURE OR SO FORTH . THEIR REPORT IS BASED TO COME BACI: AS RECOM'ENDATIONS WHfiT YOU'RE DOING 'PRONG AND SO FORTH. NOW IF THEY FIND RMBEZZ6LKENT nR S METfffNG, MISUSE OF FUNDS. THEN THEY MAKE RECOMMENDATIONS IN THAT RESPECT. THEYARE NOT IN TIC; AUDITING BUSINESS. THEY ONLY COME IN WHERE THERE IS A PROBLEM AND TEY&RE INVITED IN RY THE G IJERN OR OR THE STAT ATTORNEY OR SOMEONE.m CITY MANAGER "THEIR AUTHORITY IS LIMITE, T) LOOKING AT THE CITIES RECORDS TO THE EXTENT 1•10= IF THEYIDE BE IN VIOLATION OF STATE LAT . NOTHING BEYOND THAT." MAYOR "'+'ELL, THAT ISNIT TRUE. WHAT THEY DID HERS BEFORE. THEY ENT RIGHT STRAIGHT THROUGH ALL OF OUR RECORDS." CITY MANAGER" YES TO DETERMINE '.TiETINIR OR N)T YnU HAVE QUALIFIED TO THE STATE LAw AND THEIR REPORT REFLECTS THAT FACT." FET, Y "RIGHTI ONE OF THE THINGS WAS THIS 1932 GARBAGE ORDINANCE. THE ORDINANCE STATES F� -3_ Y ''E ')UGHT TO BE CHARGING A DOLLAR A CAN FOR ALL OVER ONE CAN OR SOMETHING AND THEY OF COI TRSE PUP THAT IN THE REPORT. I MEAN THAT THEY ','ERE VERY MINUTE AT SOME OF THES LITTLE DETLILS." CITY MANAGER" THEY ARE '..ELL TRAINED AND 1'ELL SCHOOLED ON THE STATE LAI" AS IT APPLIED TO MUNICIPATALITIES AND THEY DO NOT GO BEYOND THAT POINTI"' THORNTON "!,'ELT,,, THE QUESTION I IAVPs IS, IF 1•E HIRE THIS FIRM ARE 'fE GOING TO GET STARTED IN THE AUDIT AND THEN ARE 1,,E GOING D, GET A REPORT BACK IN HERE L1gE 1-2 DID BEFORE THAT THEY CAN'T CONTINUE. THATIS THE ONLY THING I DONIT" KELLY " THEYIVE BEEN WORKING IN HERE THE LAST SIX OR EIGHT MONTHS AND CERTAINLY SHOULD HAVE THINGS SQUARED AWAY." CITY MANAGERI'I^RAISED THAT QUESTION V9TH THEM TODAY, AND I FEEL THAT YOU 16ILL GET A AUDIT BETTER THAN IF YOU BROUGHT IN SOMEONE FROM THE OUTSIDE. THEY ARE ALREADY FAMILIAR WITH OUR RECORDS. THATIS IN OUR FAVOR, THE CITYIS FAVOR. TO BRING IN ANYBODY ELSE YOUIRE GONNA, IT VILL COST YOU A LOT MORE MONEY THEN THEY 'ILL DO IT FOR." MAYOR "VELL, LETIS FIND OUT?" THORTON "THE ONLY THING IS 'IeMN WE HIRE ' THEM I '-*ANT IT UNDERSTOOD THAT THEYIRE NOT GOING TO JUST STOP AND START," KELLY " YOU GOT IT RIGHT THERE IN 'WRITING, DERRYIS GOT IN THERE. XINEU== NOT JUST A PHONE CONVERSATION, THIS IS THE "AY THE CITY NANLGER DOES HIS BUSINESS. IILL MAKE A MOTION THAT THEY BE APPOINTED FOR THE NEXT YEAR AS THE CITY AUDITORS NOT TO EXCEED $506E0.00.0- WAITERS "' IILL SECOM IT '•'ITH ONE UNDERSTANDING. THAT IVS A CERTIFIED AUDIT."' KELLY I"THBY ;DILL NOT DO THAT, BOIST." THORTON "ROBERT. I WANT TO ASK A QUESTION ON THIS LINE. NOW, WE GOT A PROPOSAL, I THINK YOU CAN G BACK AND DIG IT OUT IN THE RECORDS, THE SAME 1aAY AS NOW AND THEN AFTER YE GET GOING, ABOUT FOUR, FIVE, OR SIX MONTHS EVEN IL IF 14E HAD A PROPOSAL JUST LIKE THIS ONE. THEY CAME IN AND SAID, DONIT SPEND ANY MORE MONEY." KELLY "THEY THOUGHT THEY ',ERE DING YOU A. FAVOR. IF WEIDE HAVE SAID NO SIR 1-3 WANT, a WANT YOU TO FINISH THEY ;OULD HAVE AND THEY l•.OULD HAVE BEEN BOUND BY A CONTRACT AND I MEAN IT h6DULD BE THAT SIMPLE. THEY FELT THEY WERE DOING THE CITY A SERVICE." THORTON "NOW DON IT MISUNDERSTAND ME, BOB: KELLY "NO, I DNDERSTAND." THORTON 11I1M BEHIND THE BOYS BUT I WANT IT UNDERSTOOD IF IT DO HIRE THEM THAT THEY WON IT COME IN HERZ, TM IVE BEEN IDRKING SINCE THEY IVE MADE THE RECOMMENDATION..DID THEY SET UP CERTAIN PROCEDURES AND EVERYTHING?" WAITERS "RIGHT" THORTON "THEN THOSE PROCEDURES SHOULD BE THERE." MAYOR " THEY HAVEN IT SET THEM UP. THEY HAVENIT BEEN SET UP. THATIS MY COMPLAINT, tiE PAID $5,5mso AND THE TIME THEY CAME BEFORE US AND SAID '•E CAN IT CERTIFY THIS AND WEIDE RATHER MAKE RECOMMENDATIONS, CHANGE OF PR'?CEDVIXES, AND THINGS LIKE THIS. THAT h8 SAID OKAY. NOtiY WE WENT AHEAD AND SPENT$5,500.E0 BUT '•E NEVER GCT THE CHANGE OF PR.'10EDUR?S." VAITERS "WAIT NOWT YOU DIDNIT SPEND $5,560./o 1•ITH THIS FIRM TD GET THE CHANGE OF PROCEDURES." MAYOR " WE SPENT $5,5e4.04 1••'ITH THIS FIRM." "•'LITERS "NO, YOU SPENT $5,59e.e0 WITH THE STATE." MAYOR"MKS, UITH SPINA." KELLY "ALTOGETHER 1''E SPENT ABOUT $2150®.©® ORIGINALLYS9325wee AND $999.99 FOR THE SEWER AUDIT." WAITERS "H'' FAR HAS HE GONE JTH THE PROCEDURAL OPERATIONS AND COMPLETION?" CLERK "NOT VERY FAR."' WALDEN "DOES THAT PRICE NOW INCLUDE THE SEPARATE SEWER AUDIT?" CITY MANAGER "YES IT DOES, IIDE LIKE TO MAKE A COMMENT THAT COMMISSIONER KELLY BROUGHT UP. I RAISED A QUESTION, I SAID WELT. 1'HI DID YOU STOP WHILE THE STATE AUDITORS teRY HERE. AND HE ANSIZIED HE SAID WELL IT WAS JUST A DUPLICATION OF T•DRK THAT THEY hBRA DOING, WHATA HE I'AS DOING AND HE FELT." 11DUSiON 11STfirE Aiildlr iiS ' !RENT HERE :HEN THEY CAME IN. THEY CAME AWv= AFTER TIM STATE AUDTT." KELLY "THEY CAME IN LATER OF COURSE SOME OF kNAT THE, IT WAS COVERING SOME OF THE SAME TIME." CITY MANAGER "THEN THAT'S 1-,'HAT HE MEANT COVERING THE SAME PERIOD AND IT .:AS BASTING MONEY IN HIS OPINION AND HE WANTED TO SAVE SOME CITY MONEY. YOUR RIGHT." . SLY "IN OTHER 4DRDS THEIMSIBIB OPINION ON THE STATE AUDIT, WE GOT BACK THIRTY SOME VIOLATIONS OR AREAS WHERE bIE '.JERE OUT OF THE STATE LAVB OR SO FORTH AND THIS IS 'hHAT THEY RECOMMENDED RATHER THAN TO FINISH THE AUDIT TO TRY TO CORRECT THESE AREAS IBM THESE LINES HADN'T BEEN TAKEN CARE OF. BUT I, AT THAT TIME, I STATED THAT IT FEEL LIKE THE PEOPLE OF THE CITY OF DANIA DESERVE IN AUDIT AND I FEEL THE SKME WAY RIGHT NOV. I AGREE WITH JOE, I14 AFRAID IF IT, WHETHER IT BE THIS COMPANY OR ANY OTHER COMPANY VLU kE CXNIT FINISH THE AUDIT NO MATTER I-IiAT ITS GOING TO COST FEIRE GOING TO GET AN AUDIT THIS YEAR IF t•'E HAVE 7) GET IT FROM THESE PEOPLE OR SOMEBODY ELSE AS FAR AS IIM CONCERNED." THORTON "THIS ONE IS GOING TO BE UNDERSTOOD" KELLY "RIGHT! i•,'S'RE GOING TO GET AN AUDIT AND IT'S GOING TO BE A COMPLETE ONE. I DON'T CARE IF IT COMES BACK AND IT SAYS THAT THEY DISCLAIM IT AND THEY CAN'T CERTIFY IT. I.1EIRE GOING TO GET AN AUDIT. THAT'S THE WAY I FEEL ." THORT',)N "IF THAT'S THE ',!AY YOU FEFL AND THEY'LL FINISH THE AUDIT THEN OKAY. IIM FOR IT. 1001. BUT I DON'T WANT SOMEBODY STARTING THE AUDIT AND THEN COMING IN AND SAYING I CAN'T FINISH IT." MAYOR "1•E[,L, SIDE LIKE TO SEE A CONTRACT ON WHAT THEY'RE GOING TO DO ." CITY MANAGER "GENTLEMEN, IILL ASSURE THAT THE AUDIT HILL BE COMPLETED. I'LL GUARENTEE THAT." KELLY I' I W)ULD LIKE ANN UNDERSTANDING ON HOW SOON IT 1%ILL BE? I DON IT WANT IT TO LINGER ON.° CITY MANAGER "THAT I CAN'T DISCUSS." MAYOR "' I WANT TO TELL YOU SOMETHING GENTLEMEN, WEIVE GOT A MAN HERE AE HIRE AND 1•.E PAY HIM AND W.E APPOINTED A CITY CLERK AUDITOR AND I THINK HE IS THE ONE 'HO SHOULD CONTACT THESE PEOPLE. HE IS THE ONE 1-710 IS GOING TO ImAK WITH THEM AND I KNO':' THAT BEFORE HIS 'CORK WAS DISTURBED HER& HIS OFFICE AND EVERTHING ELSE AND I THINK HE IS THE ONE WHO SHOULD TELL HIM LNAT HE 1•'ANTS AND WHAT THE COMMISSION WANTS AND SEE THAT THE CONTRACT IS RIGHT AND FOLLW THROUGH ON IT. HE IS THE AUDITOR, THAT'S HIS BUSINESS." CITY MANAGER " MR MAYOR, THE CHARTER SAYS THAT CITY MANAGER SHOULD SUBMITAN AUDIT BEFORE 30 a DAYS AT THE CLOSE OF THE FISCAL YEAR AND ITIS A CITY MANAGER RESPONSIBILITY, MR MAYOR." MAYOR "LET 14E REMIND THE CITY MANAGER YOU SEEM TO BE SO UP ON THE CHARTER AND EVERYTHING. y CITY MANAGER "YES THAT'S MY BUSINESS TO HE UP." MAYOR 'IWEi.L, THERE IS SOME THINGS YOU'RE • NOT UP ON." CITY MANAGER It THAT'S VERY TRUE, THAT'S VERY POSSIBLE." WAITERS `IMM, I THINK THIS ' 'AY GENTLEMEN T E HAVE A CITY MANAGER, t'E HAVE A CITY CLERK. 1d611E GOT EACH O C"TE IRKING." TIiORNTON "I DON IT CARE WHO CONTACTS THEM AS LONG AS IT IS IN WRITING IT IS GOING r BE FINISHED." ''AITERS I' I AGREE 1•71TH THAT." MIT "bTSLL, I THINK THAT WRITING T'IAT HE GAVE OR SUBMITTED TO US IS AS BINDING AS A PROFESSIONAL, CONTRACT." CITY MANAGER "THAT'S C''RRECT." 7,ELLY " AND HE AGREED TO DO IT AND HE COULD HAVE FUBUS® IT BEFORE BUT HE LTD C )MZ BEFORE, BUT HE DID COME BEFORE THE COMMISSION AND GAVE US AN ALTERNATIVE."' TH,,-)RTON " HE GAVE US AN ALTERNATIVE BUT LET'S GINS HIM AN UNDERSTANDING TO START WITH THAT IT IS C•OING TO BE FINISHED THERE WON IT BE ANY ALTERNATIVE." MAYOR "I DON IT THING THE CONTRACT f -5- Agak siloui.D BE AWARDED L YOU GET STRAIGHTENED OUT nN THAT. !B DON'T 13E SO QUICK* AF All THAT." KELLY "THESE THINGS HAVE A TENDENCY TO RUN AND RUN, VIND UP SIX MONTHS LATER BEFORE rE GET THE AUDIT." JACSON "HOW LONG ViOULD IT TAKE TO HAVE AN AGREEMENT VITH !IIhi." TH01iNT:!h1 "T.7{Y DOI1'T l•'E INSTRUCT THE CITY MANAGER, OR CLERK OR 'I{OEVER YOU 'WANT 4b DRA" UP AN AGREEMENT AND TS FINISH THE MEETING TOMORROW ANY'•'AY. AND VE'LL HAVE IT HERE AND 'E'LL SIGN IT." MAYOR "THAT'S THE WAY TO DO BUSINESS." THORTON "OKAY MAKE IT A MOTION ROBERT THAT IT 1•IL7, BE DRA':N UP AND PASSED FOR SIGNING TOMORROF'. LET'S GET IN S,'ItITING." CITY MANAGER "I DON'T THINK YOU'LL GET ANY MORE THAN YOU ALREADY HAVE." THORTON"HAVE IT UNDERSTOOD !,ITH HIM THAT HE DEFINITELY KNOVS THAT VE WANT IT FINISHED." CITY MANAGER "AS I SAID IT TWILL BE FINISHED AND THE CITY MANAGERS RESPONSIBILITY WILL BE CARRIED OUT."' KELLY " I THINK THE THE IDEA IF IT'S NOT FINISHED THEN YOU DON'T GET PAID." CITY MANAGER "THAT'S CORRECT." KELLY "THAT'S TUE WHOLE STORY ON THE WHOLE THINO." CITY MANAGER "IF e IT'S NOT FINISHED TO THE" CITYE MANAGERS SATISFACTION THAT CHECK WILL NOT BE 9IGNID." MAYOR "LET'S MAKE SOME OF THESE TO THE SATISFACTION OF THE CITY COMMISSION." CITY MANAOER "THE CITY COMMISSION NATURALLY WELL APPROVE OF IT BEFORE I PRESENT ANYTHING TO THE CITY e COMMISSION IT V.ILT, BE RIGHT." JACKSON "HE STATES HERS TO PERFORM AN AUDIT THAT'S EXACTLY !•9IAT IS IS." MAYOR "VE HAD THE SAME THING LAST YEARS BILL." KELLY "' HE DIDN'T JUST QUIT." THORTON 'HIE CAME OUT 10 GIVE US A PROPOSITION BUT HAVE IT UNDERSTOOD THAT THEIR WON'T BE e ANY." KELLY "LIKE I SAID JOY, I+E COUDA SAID NO VE WANT YOU TO FINISH." THORTON "-VELL, TELL HIM THIS YEAR !•lE '.WANT IT FINISHED WE'RE NOT ODING TO STOP WHATSVERS THERE, GIVE US A REPORT ON 7•7I1AT'S THERE." KELLY "RIGHT." THORTON "SO THE PEOPLE WILL KNOV.THERE'S A e M^TION AND SECOND ALREADY MADE." MAYOR. " WHAT IS THE MOTION." KELLY "THE MOTIOIL IS THEY BE APPOINTED OR REAPf'OONTED AS AUDITORS NEXT YEAR NOT TU EXCEED Ssoeee.ee FOR 68-69. MAYOR "ANY QUESTIONS? CALL THE ROLL." COM!SSSIONER JACKSON YES CONVISSIONERK-KELLY YES CC1,11ISSIONER THORTON YES' e COMMISSIONER WAITERS YES MAYOR HOUSTON NO e e i Sept 15, 1969 (4 A)