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HomeMy WebLinkAbout31047 - MINUTES - City Commission owl a MINUTES OF MEETING OF CITY COMMISSION, CITY OF DANIA, FLORIDA, HELD OCTOBER 17, 1968. Mayor Robert Kelly called the meeting to order and asked the Clerk. to call the roll and the following Commissioners and City Officials were present: Mayor-Commissioner Robert Kelly Commissioners Robert E. Houston Richard Marant Joseph Thornton Boisy N. Waiters City Manager Stanley Goldberg City Attorney Clarke Walden (absent) Police Chief Donald Parton A Mayor Kelly stated that this meeting was called for two reasons, one to consider the pay scale and also to discuss the city alldit. Mr. Joseph Spina of Cusplich, Spina 6 Company, City Auditors, stated that he has found the same condition existing as did exist several months ago and which was indicated in the state p auditors report. The four areas which Mr. Spina found out of balance were accounts receiveable in the Water Department, Water Deposits, the Cemetery Fund and the Pension Fund. Mr. Spina stated that since the same situation existed, he suggested that he use the rest of the time putting into operation .the recommendations of the state auditors. He said that the remaining $3,500.00 could ® be applied towards putting into operation the practices that the state auditors cited were'not even in existence, and also install the proper procedures into the system. Commissioner Thornton asked Mr. Spina if he could mention some of the areas he was referring to. Mr. Spina stated that it was necessary to reconcile the accounts which were out of balance; to prepare a procedural manual encompassing the duties and flow of information for each function which affects the financial structure of the city; to install the necessary systems and to update all the financial data. Other discussion passed regarding the control of parking tickets issued at the beach. Mr. Spina recommended a different method of handling this so that each ticket could be accounted for. Other functions in the Police Department were also discussed and certain procedures used. Commissioner Houston stated the auditors said in their opinion as far as any misappropriation of funds is concerned that they found nothing wrong. Commissioner Marant stated that this was correct but what they are trying to bring out is that if something would happen, we would at least have a system. They said what is wrong is that a system is not being carried out. Mr. Spina, in concluding, stated that he thought the Commission would better utilize their money if they install the recommendations suggested. He stated that he personally feels that the City should utilize the remaining $3,500 to install the necessary procedures for the financial records of the City. Mayor Kelly stated that he thought this was a good idea, and `0 this is why they changed auditors. He stated we didn't want to pay somebody to tell us everything is alright, we want to know what is wrong, then it is up to the Commission to see that these things are done. There was more discussion on the procedures in which the auditors would undertake to get the Water Department in balance, etc. Mayor Kelly asked if they set up procedures would an employee be able to ® balance out the accounts quarterly or monthly. Mr. Spina stated they should be balanced every month. Mayor Kelly requested Mr. Spina to present to the Commission at the next regular commission meeting on October 21, 1968, something in writing as to what he has in mind. This was agreed upon by all Commissioners. - 1 - a . Mayor Kelly stated that there have been numerous requests for a day or a night for working people to register and Mrs . Moore advised that she could work all day Saturday, October 26, 1968; thereby giving these people a chance to register. This will be the last Saturday before the closing of the books, which is October 29th, a week before the election. It was agreed upon that the City Hall would be open between 9:00 A. M. and 5:00 P. M. and instructed City Manager Goldberg to make arrangements for someone to work with Mrs. Moore. Also to notify the news media of this. ® Commissioner Houston brought up certain licenses to be transferred that were up for second and final reading. They are as follows: 4 COP Puffy's to Poffy's - Bender, Inc. a Florida corporation 4 COP Granada Restaurant & to Granada Restaurant & ® Cocktail Lounge Cocktail Lounge - Michael R. Minno 4 COP Cotton Club to Sweetts Lounge, Inc. Jocob Adderly 2 COP Val's Drive-Inn to L & R Chicken Skillet Corp. Leo & Rachel Brezial 2 COP Ship N Shore Bar to Jean's Ship & Shore Bar Dottie Jean Romberg A Commissioner Houston moved that the licenses be approved on Second and final reading, Commissioner Marant seconded the Motion, and the Commission voted as follows: Houston yes Marant yes Thornton yes Waiters yes Kelly yes Mayor Kelly stated that the next order of business was the pay schedule. Commissioner Marant made a motion that the Commission accept the ® recommendation of the City Manager and the Personnel Director as far as the employees covered under Civil Service are concerned, to exclude the Department Heads at this time. Discussion followed this Motion with certain corrections being made, as follows: Fireman Eugene Jewell's salary be set at $5414, as this is the new starting salary of all police and firemen; Police Officer Arthur Zeman's salary be set at $5414; Truck driver Bolen's salary should be $4673, and Sewer Plant Operator Gerald ® England'ssalary be set at $6,584; Public Works - T. Millerts salary to be changed to $3,841.50. Commissioner Waiters seconded the Motion, that the Commisssionerts accept the recommendations for all employees covered under civil service with the corrections as stated. (It was also added that the retroactive check for these raises be ready by Tuesday, October 22, 1968) Commission voted as follows: Houston yes Marant yes ® Thornton yes Waiters yes Kelly yes Notion passed. _ 2 _ • 0 RIM Commissioner Marant made a Motion that all increases as to Department Heads be deferred until after the general election. Commissioner Houston seconded the Motion. Discussion regarding the fairness of this was brought out from members of the audience. Chief Parton stated he thought the Department Heads were entitled to a raise at this time just as the employees were. Carl Zenobia asked if the police officers will be getting time and a half for the overtime they have had to put in. Commissioner Marant said that there was no question about it, they would ® definitely be paid time and a half for the sixth day they had to work. It was ascertained that the whole police department is not to work six days, but if called in they would be paid time and a half for it. After further discussion regarding the fairness of deferring Department Head's raises, Commissioner Marant withdrew his Motion. Commissioner Houston then made a Motion that Department Head salaries be held in abeyance until the new Commission takes over, and if they will be made retroactive will also be done at that time. Commissioner Waiters seconded the Motion. The Commission voted as follows: Houston yes ® Marant yes Thornton yes Waiters no Kelly yes Motion passed, ® There being no further business to discyAsT the meeting was adjourned, A�' 3 _