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HomeMy WebLinkAbout1968-08-14 Special City Commission Meeting Minutes V F Ix, 4H r M,I:NUTES OF SPECIAL ADJOURNED COMMISSION MEETING DANIA FLORIDA HELD ON AUGUST 14P 1968. -1- The City Commission of the City of Dania, Florida, held a special '" adjourned Commission meeting in the City Commission Room at the Dania City Hall at 7: 25 P. M. , which was recessed from Monday night, August 12, 1968. Mayor-Commissioner Kelly asked the Clerk to call the roll and the fol.l.owin Commissioner and city officials were resent: N 9 Y P ; �L 9. Mayor-Commissioner - Robert Kelly r� Commissioners - Robert E. Houston Ja. �:..; Absent - Joseph Thornton y L' - Richard Marant w v - Boisy N. Waiters yY{ ® City Manager - Stanley Goldberg City Attorney - Clarke Walden Building Inspector - Hubert Walker n; V Absent - Donald Parton, 7 % Chief of Police L There being a quorum present, the meeting was called to order. Public Hearing - 1.968-69 Budget (Cont'd from 8/12/68) p he first item discussed this date was the 12th .;tem in the 1968-69 t advertised budget, Sandfly and Mosquito Control. Mayor Kelly noted the ' ® advertised budget listed the following: Payroll $ -0- w, " Expenses -0- Mayor Kelly said he thought something should be in the above account and not lumped into the Public Works Department and recommended that a sum for chemicals he put into the Expense account and the Payroll account be left in the Public Works Department, therefore the Sandfly and Mosquito Control account was budgeted as follows: Payroll $ -0- 0 Expenses 800.00 $ 800.00 The Fishing Pier account now came under discussion and Mr. Goldberg said, that un ecTr t e—advertised budgeted figure of $20,132.00 for Expenses, this amount did not cover repairs and maintenance an a more and more repair and maintenance is required because the pier seems to be deteriorating ver,. rapidly. Mayor Kelly said there was some major maintenance that would have to be done very shortly out there; that the open exposed plumbing was getting in a sad condition. Mayor Kelly said that of the $20,132.00, there was $5,000.00 for self-insurance on the pier and that $14,832.00 was the principal and interest on the loan in connection with the fishing pier and • there was $300.00 for ad valorem tax . He said he thought the minimum amount that should be put into the account would be $2,000.00 for maintenance and repairs . Commissioner Houston said, at this time, he firmly believed a Sinking Fund should be started for the fishing pier to take care of the major repairs that will be coming up on the fishing pier and he would like to see $5,000.00 put there . Mayor Kelly said he agreed with Commission Houston d' about providing for repairs and that was why they were recommending putting $2,000.00 into the budget at this time, although there was nothing recommended by -the Finance Committee. Mr . Gus Brice, Dania, said from the audience, he would like to suggest th Commission entertain the idea, along Mr. Houston's idea, of establishing a policy this year of taking 10% of the revenue, which would, in this case, 0 amow;t to approximately $2,000.00 and that would be established each year to go into a Sinking Fund and then the Commission would have an established procedure in the same way the city has with the Water Plant and with the S wers . After some further discussion, the Commission concurring, the final figure for the Fishing Pier was: •�- Expenses $22,132.00 $222132.00 F -1- f11DIUTES OF SPECIAL ADJOURNED CORM ISSION MEETING DANIA FLORIDA HELD ON AUGUST 1 , 1968. -2- Public Nearing - 1968-69 Budget (Cont'd from 8/12/68) The Contingency Fund was now taken under consideration and it was noted, that in the advertised budget there were no monies set aside in a contingency fund and, that in the original budget they had set aside $8,000.00. He said any budget should have a cushion for unexpected or emergency situations such as hurricanes or other disasters. Later, the Commissioners concurring, they put in: Contingencies $ 52000.00 $ 5,000.00 Mayor Kelly said that under Miscellaneous, there were the following figures and accounts; which the Commission concurred with after discussion. Advertised Final Chamber of Commerce ,500.00 $ 7,500.00 Administration Building 8,640.00 45200.00 Discount on Taxes 6, 500.00 6,500.00 Library 2,000.00 2,000.00 Elections 2,000.00 2,000.00 Traffic Association 400.00 400.00 Zoning Consultant -0- -0- Parking Meters (Mainte- 500.00 500.00 nance) Special Projects 11,373.00 12,023.00 Acquisition of Rights- of-Way -0- -0- Compensation -0- -0- Civil Defense 300.00 300.00 $39, 213.00 $352423.00 Under the above "Miscellaneous" account, the second item, "Administration Building," $4, 440.00 was deleted from the advertised amount in that account and put into the Department of Public Works for salaries. It should also be noted, that fees for the Zoning Consultant, seventh item listed above, is to be found in General Government under "Advisory Boards," and that, while the Finance Committee had no provision in their proposed budget for Special Projects, the Commission, at its meeting of August 6, 1968, allocated $11,373.00, wj which figure was picked up from the Police Department's budget through an error in adding the Police Salaries' account. Mr. Gus Brice came before the Commission and requested that $5,000.00 be put into Special Projects for a specific purpose, namely tearing down condemned shacks on the West side of Dania. Mayor Kelly said the Commission could do this, if it so desired and could find the money, if necessary. City Attorney Walden asked. if they were allocating more monies to the Special Projects fund and was advised that the Commission was adding $650.00 there, and was putting $5,000.00 into the Contingencies fund account where they had previously been no monies allocated by the Finance Committee, but which had been recommended in the City Manager's proposed budget. The next item under discussion was Cemeteries and Mayor Kelly said the figures were: Payroll $ 8,672.00 Expense 800.00 Improvements 2,000.00 $11,472.00 Mayor Kelly said, that under the consolidation recommended previously, the payroll account of $8,672.00 would be put into the Public Works Department's payroll account, thus the Cemeteries account is as follows: Payroll $ -0- Expense 800.00 Improvements 2,000.00 $ 2,800.00 8/14/68 -2- win I-IJNUTES OF SPECIAL ADJOURNED COMMISSION MEETING, DANIA, FLORIDA MEM FIELD ON AUGUST 14, 1968. -3- Public Haring - 1968-69 Budget (Cont'd from 8/12/68 [n conneconnection with the Cemeteries , Mr. Gus Brice asked what personnel handled opening and closing the graves, etc. at Memorial Park and also asked if this was not carried under a separate fund. The City Clerk replied that Public Works handles this , that the monies are put into Revenues or the Perpetual Care Fund . Mayor Kelly said that part of the answer was that there ® werc one or two men assigned totally for the subject function, but, then, at times of grave openings they take a Public Works ' man, and these men come out of a labor pool. The 'Dotal General Fund Expenditures, upon being recapitulated are as follows : Advertised Budget for 1968-69 Final Budget for 1968-69 $794, 334.00 $798,834.00 Mayor Kelly now introduced the Estimated Departmental Revenues and Resources which he said were: Utility Tax $105,000.00 Cigarette Tax 1.469000.00 Licenses 70,000.00 Permits 14,000.00 Cemeteries 13,000.00 Fees and Interest 3, 500.00 Fines and Forfeitures 623000.00 R<nts -0- Mayor Kelly now said that they recommended that $2,000.00 be put into the budget for proposed rental of land out at the beach for the giant slide. Mr. Goldberg said that under "Rents" nothing had been included for dockage fees this year, and, that if the Commission wished to do so, they could certainly get at least $2,000.00 in rents into the budget, especially with an offer before them of at least $3,000.00 from the Giant Amusement Co. for the giant slide. After further discussion $2,000.00 was added in the "Rents" category $ 2,000.00 Pirates Port Head Tax 22,000.00 Fronton Head Tax 29, 500.00 Florida Power E Light Franchise 43,700.00 Southern Bell Telephone Franchise3,000.00 Miscellaneous Revenues 10,000.00 Delinquent Tax -0- The Commissioners, after discussion, recommended that $500.00 be included under "Delinquent Tax," therefore, added was: 500.00 _ Pool Revenues -0- Dock Rent -0- Lease - Marine Life of Florida -0- The Commissioners, after discussion, recommended that $1,800.00 be included as revenue under "Lease-Marine Life of Florida," therefore added was: 1)800.00 Lease - Dania Beach Grille 1,950.00 Lease - Fishing Pier Restaurant 4,000.00 Lease - Fishing Pier and Tackle Shop 15,220 .00 Parking Meters & Fines 18,877.00 Total Beach Enterprises Total Departmental Revenues 565,947.00 Transfer - Appropriated Surplus 21,957.00 (increased by $200.00 from advertised budget) Total Revenues & Resources General Fund $798,834.00 8/14/68 -3- AC[PIUTES OF SPECIAL ALU011RNED COMMISSION MEETING, DAIJIA, FLORIDA HELD ON AUGUST9 -4- Public Hearing -1968-69 Budget (Cont'd from 8/12/68) Much discussion now centered around the advertised "General Govern- meat" budget . City Manager Goldberg said the advertised General Government had $191, 5.1l..00 and the budget he said he recommended was $187,511 .00. k City Attorney Walden said they should discuss the advertised budget in the amount of $191, 511.00 and explain the change, if there was one, very briefly. is At this time, Mr. Gus Brice, objected to the $4,000.00 difference ® now under discussion in the area of General Government. City Attorney Walden pointed out that the final budget was not approved at the public hearing held August 12, 1968, although he said he understood that the $1.91, 511 .00 was basically approved at that time. City Manager Goldberg ; said, as he understood the matter, there could not have been any final action on the General Government figure, because as the City Clerk had • previously mentioned during this public hearing, the Commission had not gone into full detail of the general budget and so, obviously, there could not have been any final action on it and the City Commission has asked that it come back and discuss this as a continuation of the public hearing Monday night, August 12, 1968. City Manager Goldberg said the City Attorney had just ruled the Commission can and still was in a public hearing and can • adjust the figures . rt; N He said the reason for the $4,000.00 difference in figures of $191, 51.1.00 and $187, 511.00 was that $4,000.00 had been added to the City r Clerk's budget, which was not in the original recommendation of the Clerk and that he (Mr. Goldberg) went by the Clerk's original recommendation. O Mayor Kelly said, in answer to Commissioner Houston's question as to the $4,000.00 breakdown, that in the breakdown he had received from the Finance Committee there was $31, 414.00 under Salaries in the Clerk's department, of which Mr. Goldberg was taking our $4,000.00 out of the advertised budget. Mr. Goldberg said that Mr. Clay had submitted to him and the Finance Com- mittee, a couple of weeks ago, a recommendation and that was the difference. • He said the Finance Committee added $4, 000.00, but that he was going by the City Clerk's recommendation. Mayor Kelly said the Salaries in the Clerk's office included the .Cl.erk, Deputy Clerk, Head Bookkeeper, Machine Operator, and Cashier . City Clerk Clay said he had to keep on another person, a Senior Clerk, because it was a case of the girl quitting, if returned to the posi- tion of Cashier; or keeping her on. Mayor Kelly now noted there was $800.00 • allocated here for parttime help. Mayor Kelly said he did not see where the Commission could take out $4,000.00, that he understood these figures reflected the employees the city now has and their salaries . Mr. Carl Zenobia appeared before the Commission and asked if raises were included for personnel in the Clerk's department. City Manager Goldberg • said that in the budget he submitted their were raises included, but that the Finance Committee was not recommending any raises and this was the dif- ference between his recommendation and the Finance Committee. Commissioner Houston said the Finance Committee had not recommended raises, but that the Clerk be given additional help in place of raises . Mr. Zenobia then asked how much was the Building Inspector going to be raised and Mr. Goldberg said, • that according to the Finance Committee and was then interrupted by much wrangling and discussion. Commissioner Marant said the basic problem in the budget was that the City Manager did present to the Commission a balanced budget, but that the Finance Committee did not agree with the City Manager's recommendations . Commissioner Houston said that the Finance Committee did not agree with the City Manager's budget, that two commissioners were out of • town while revisions were discussed and made by the Finance Committee, con- siting of two members along with Commissioner Waiters and the City Manager and that neither Commissioner Waiters nor the City Manager attended all conferences. Commissioner Marant now said the City Commission did not agree with the Finance Committee. Mayor Kelly said, that basically, the two budgets were so nearly alike that it was not even funny, that there was probably only $5, 000.00 difference and that internally the same amount of money was juggled around considerably and that Expenditures and Revenues were 95% the same. 8114168 -4- F71NUTES OF SPECIAL ADJOURNED COMMISSION MEETING DANIA FLORIDA HELD ON AUGUST' 14 196 . -5- Public Hearing - 1968-69 (Cont'd from 8/12/68) -- Commissioner Houston said e had to leave the public hearing, but that before he left he wished that the Commission would not remove $3,000.00 from the Water Revenue from the Fire Department. He said he wanted to also criticize the budget for taking out the money for street improvements and drainage, and that he wanted to stand by the Finance Committee in balancing the budget and increasing the millage. He said the Commission was going to pass by the opportunity of putting in a little millage, and that next year the Commission would sock the people with a raise they would not be able to take . Ile said to get the millage up to where it should be: 4.909, and get the extra $22,000.00. (Commissioner Houston excused himself from the meeting at 9: 20 P.M. ) . 1968-69 Budget - Resolution Adopted and Effective ' Tt the conclusion of the discussions, City Attorney Walden carefully reviewed each budget change that had been agreed upon as to changes in the published budget and then presented a Resolution entitled: "A Resolution Reciting the Conformity by the City Manager and the City Commission of City of Dania, Florida, of the Steps and Procedures Required by the Charter of the City Concerning the Adoption of an Official Budget for the Fiscal Year 1968-1969; and Reciting the Changes, Increases, Decreases and Adjustments Made to the Published Budget at the Public Hearings Where Objections and Criticisms were Heard and Considered; and Officially and Finally Adopting and Approving an Annual Budget of City of Dania, Florida, and Fixing the Amount and Rate of Taxation and Making the Tax Levy for the Fiscal Year 1968-1969; and Providing that this Resolution Shall Take Effect Immediately upon Its Passage and Adoption; and Repealing all Ordinances and Resolutions in Conflict Herewith." Commissioner Waiters moved that the foregoing Resolution be passed and adopted effective immediately and Commissioner Marant seconded the motion. The Commissioners voted as follows: Marant Yes Waiters Yes Kelly Yes Motion passed 1968-69 Sewer Department Budget Mr. William Carney, .n iscussing his 1968-69 budget for the Sewer Department said chemical costs had increased since the preparation and sub- mission of his budget and requested that that account be increased. He further requested an increase in the Salary account to cover possibly over- time due to hurricanes and/or emergencies . Mr. Goldberg, City Manager, said tho Sewer Department has two known sources of income: sewer service charges, and assessments . He also said there were certain known costs as set up by the sewer bend ordinance and the difference between these costs and the revenue should be given to Mr. Carney's department and that he had discussed this matter with Mr. Clay, City Clerk and Mr. Carney. Mr. Carney asked Mr. Goldberg if he was giving him the authority to discuss this with Mr . Halliburton at the Dania Bank and Mr. Goldberg said yes, this would be satisfactory . 1968-69 Budgets - Water Department and Sewer Department n motion o Commissioner Waiters, secon e y ommissioner Marant and unanimously carried, the Commission approved the budgets of the Water Department and Sewer Department as recommended by the Finance Committee for th fiscal year 1968-69. Adjournment 'On—motion made, seconded and unanimously carried the Commission adjourned its public hearing. Respecs lly submitted, - ommissione e y i City erk-Auditor E R. Clay (gh) 8/14/68 -5-