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HomeMy WebLinkAbout31064 - MINUTES - City Commission .T.• { f C 1 N` W MINUTES OF SPECIAL C014MISSION MEETING DANIA FLORIDA HELD ON JULY 17, 1968. Page -]- r; 4 The City Commission of the City of Dania, Florida, held a special meeting in the City Commission Room at the Dania City Hall at 8:15 P. M., July 17, 1968. Mayor-Commissioner Kelly asked the Clerk to call the roll and the foil-owing Commissioners and city officials were present: Mayor-Commissioner - Robert Kelly Commissioners - Robert E. Houston - Richard Marant - Joseph Thornton - Boisy N. Waiters City Manager - Stanley Goldberg Chief of Police - Donald Parton . Acting City Clerk - Gloria Houghton v Absent e iZs ty-fttorney - Clarke Walden Building Inspector - Hubert Walker Personnel - Acting City Clerk - Resolution Adoptive and Effective motion was ma e y ommissioner aran to au raze and instruct the City Attorney to draw a resolution adopted and effective as of July 17, 1968, to vacate the office of Acting City Clerk. Commissioner Houston seconded the motion. The Commissioners voted as follows: Houston Yes Marant Yes Thornton Yes Waiters Yes Kelly Yes Motion passed. Personnel - City Clerk - Auditor - Resolution Ado tive and Effective motion was made y commissioner Mar to au orize an instruct the City Attorney to draw a resolution adopted and effective as of July 17, 1968, to appoint E. R. Clay, a parttime city employee, to the office of City Clerk-Auditor at a salary of $7,500.00 per annum, based on monthly payments, and as in accordance with the resolutions adopted with respect to the Chief of Police and Fire Chief. The motion was seconded by Commis- sioner Thornton. Commissioner Maranted stated he wanted the following to appear in F the Minutes: that beside the City Clerk-Auditor post, which is the primary title of the position as stated in the Charter, at the will of the Commis- sion, he be placed in charge of Office Management and is to be the Financial Director and/or Coordinator of the City of Dania. Commissioner Thornton said he recognized the aforementioned in his second. Further, Commissioner Marant stated he wanted the following to appear in the Minutes: that the Commissioners will not go to Mr. Clay; that Mr. Clay is to go to the City Manager and the City Manager will talk to the Commission with his recommendations. Further, that if there were any disputes or if Mr. Clay did not recognize the will of the City Manager, he be instructed to ask the City Manager for a meeting with the Finance Com- mittee to resolve the difference. Commissioner Thornton said his second Still stood. City Manager Goldberg questioned the Commission and asked them if the sa} inq; that if there were any question of conflict or interpreta- tiun of the Charter of administration of personnel, or administration of finance, the City Manager, as his immediate supervisor would make the ,!etermination, and if Mr. Clay felt he did not want to go along with that interpretation, he would request the City Manager to bring the matter before the Finance Committee. Commissioner Marant said that the City Manager would honor that request no matter what was involved. City Manager Co.ldberg said Mr. Clay would then spell out to him the matter he wanted -1- MINUTES OF SPECIAL COMMISSION MEETING, DANIA FLORIDA HELD ON JULY 172 1968. Page -2- Personnele - City rete Clerk-Auditor - Resolution Adoptive and Effective (Cont'd) coming o Finance committee and what his position was an w ere t e dispute lay as far as his interpretation was concerned. Commissioner Thornton said, "both sides." City Manager Goldberg said he would so instruct Mr. Clay to notify him and that Mr. Clay was not to bring anything he might erroneously think is wrong before any Commissioner. Commissioner Thornton said this was not a one-sided deal, that it applied to both parties . Com- missioner Marant said this was what he was trying to resolve so that the Commission did not run into a conflict. Commissioner Thornton said, that if the matter cannot be resolved between themselves, then they will have to come to the Commission. Commissioner Marant said he believed everbody understood the intent of his motion. Commissioner Thornton said his second to the motion still stood. There being no *further discussion, the Commis- sioners voted as follows: Houston Yes Marant Yes Thornton Yes Waiters Yes Kelly Yes Motion passed. Commissioner Marant said that inasmuch as Miss Houghton had been relieved as Acting City Clerk he hoped she would stay on with the city in some capacity. He said in the past the city has had a Deputy Clerk and that he did not know whether it would be up to the new City Clerk to appoint her to that position. Commissioner Houston said the Deputy City Clerk was appointed by the City Clerk. Mayor Kelly said he thought the position was appointed by the Commission, that according to the Charter, the position was appointed by the Commission. Commissioner Thornton said he thought the Commission as a whole should endorse the matter of having a letter drawn and adopted thanking Miss Houghton for her services as Acting City Clerk. Commissioner Thornton moved to have a letter drawn and adopted thanking Miss Gloria Houghton for her services as Acting City Clerk. Commissioner Marant seconded the motion. The Commissioners voted as follows: Houston Yes Marant Yes Thornton Yes Waiters Yes Kelly Yes Motion passed. Commissioner Marant said the City Commission needed to consult with the City Clerk-Auditor about the position of Deputy Clerk. Commissioner • Houston said he would like to see the City Clerk-Auditor take his position at the dais and make some arrangements for whoever is going to take the Minutes to be seated at the table below the dais; that it was important that the City Clerk be there at every meeting and to handle the agenda; making it up and reading it off. Commissioner Marant said he thought Miss Houghton had done a well enough job to take some of the load; that Mr. Clay has completely relegated himself to the point that he can now feel he can work in the bookkeeping functions; that he probably has no idea as to agendas, voters' registrations, although he is responsible for this; that Miss Houghton would be a definite help to the City Clerk-Auditor because there would be paper work; ordinances that have to be filed, and many other things that have to be done. Commissioner Thornton suggested that Miss Houghton be Chief Clerk. Commissioner Houston said he wanted to get on with the meeting. Miss Houghton then expressed doubt she had a job as of the end of this meeting. Commissioner Thornton said to let the Conunission express, that if there was any doubt about her being employed, that she was employed by the city, and will be employed by the city. 7/17/68 -2- 4p Mi NUTES OP SPECIAL COMMISSION MEETING DANIA FLORIDA ELll ON JU Y 1 , 196 Page -3- 4. K _ P,,rsonnel (Cont'd) -commissioner Marant said he would like to leave it that some definite 9 proposal be submitted by the City-Clerk Auditor within the next couple of days and that some definite provision be established for her at a commensurate + salary . Conunissioner Thornton said for Miss Houghton to rest assured she was not fired; that she is an employee of the city and hoped, with her per- G ' r m:Lssion, she would continue. Commissioner Marant said there would be a , < salary change here, or that there was a possibility of it, and that the new ,r ' City Clerk-Auditor also take this into consideration and for Mr. Clay to ?F make a proposal for Monday night at the Commission meeting so that the Com- mission could pass on it. 3 Bank Signatories - Personnel - Resolution Adoptive and Effective Commission ouston made a motion that the City Attorney be instructed „ ?` and authorized to draw a resolution, adoptive and effective July 17, 1968, t to change the bank signatories on all City of Dania accounts in all banks in that Gloria D. Houghton's name be removed from the records and E. R. Clay's name be added . Commissioner Marant seconded the motion. The Com- missioners voted as follows: Houston Yes ' Marant Yes ; Thornton Yes ' Waiters Yes x e Kelly Yes Motion passed. Mr. Armand Wells appeared before the Commission and was recognized by the Mayor . He asked if the title "Chief Clerk," or whatever title or position assigned Miss Houghton would come under Civil Service. Commissioner Thornton said she would be under Civil Service, but that her actual official title has not been established. Commissioner Houston said, that if Miss Houghton were named a department head, she would not come under Civil Service and that was something to be decided. Personnel - Civil Service - Resolution Adoptive and Effective Commissioner Waiters intro uce t e name o er Mase, City of Hollywood to be named parttime Civil Service Personnel Director to be paid at the rate of $5.00 an hour and moved that the City Attorney be -instructed and authorized to draw a resolution, adoptive and effective July 17, 1968, to employ Robert E. Mase as parttime Civil Service Personnel Director to be paid at the rate of $5.00 per hour. Commissioner Marant seconded the motion. F Commissioner Marant said he had talked to the Personnel Director, City of 1ollywood, and to Mr. Bachman, Personnel Director, City of Fort Lauderdale, since last Monday night when this matter was deferred until the meeting of July 22, 1968, and that Mr. Mase was very highly recommended by these gentle- men. He further stated it was his desire to see this thing go through and that he felt obligated to follow through on seconding the motion on the floor inasmuch as this matter had been brought up prior to the July 22nd meeting. E At this time Commissioner Thornton said he must take the Mayor back or or .� two years in that Dania had a man apply for the position of City Manager who had been very highly recommended by the City of Hollywood; that the man was hired without checking into his background. He said he would like it clearly understood there was no reflection on Mr. Mase; that he had not had a chance to talk to the gentleman or to check his background, but that insofar as a recommendation from the City of Hollywood as to what he might or might not be, then he would ask that the Commission go back to this other man that was higii1yrecommended by Hollywood for the City Manager's post. He said this man was very highly controversial and that he finally wound up by being shot in a motel with another woman, who was not his wife. Commissioner Thornton said, in all due respect to everyone concerning, he wanted it brought out he would not vote yes or no insofar as Mr. Mase was concerned; that it could be a case where they wanted to get rid of somebody. Mayor Kelly pointed out Mr. Mase was not leaving the employment of the City of Hollywood; that he did not think it was someone Hollywood was trying to get rid of as in the other case. 7/17/68 -3- S;.G MiNUTES OF SPECIAL COMMISSION MEETING DANIA FLORIDA HELD J l Page -4- Personnel - Civil Service - Resolution Adoptive and Effective (Cont'd) Commissioner Thornton said he would not have made the above statement, = q if Commissioner Waiters had waited until Monday night, July 22nd, and had a given him a chance to check the man. He asked again that the motion on the floor be withdrawn and that the Commission wait until Monday night to make a decision so that he could give an affirmative or negative vote; that he would hate to ass his vote on the matter at this time. After much more 4 + P controversial discussion concerning the motion, the Commissioners voted _ as follows: Houston Pass Marant Yes ate, Thornton No Waiters Yes = a; Kelly Yes k Motion passed. r, City Manager's Report - Personnel - Fire Department "# City Manager Goldberg reported that the Fire epartment recently lost ;x one of their personnel and he had just received notification of this fact; that the notice had also been sent to the Police and Fire Committee. He 4s said, that unless there were any objections, he intended to handle this; matter and start fingerprinting and processing a man, or any other possible {' applicant, in order that there is no delay unless the Finance, and Police � and Fire Committees say no, that they want to take it. He said he wanted to know if the Commission wanted the Police Chief or himself to fill the position inasmuch as under the City Charter it says that the City Manager shall fill the position. Commissioner Marant pointed out some of the firemen were working 36 hourshifts, which, he said, was too much. Commissioner Thornton moved that the recommendation Of the Fire Chief be accepted. Motion died for lack of a second. Commissioner Houston said the Fire Chief had recommended a man, but that he could not commence work right away; and that the firemen working the extra time be compensated for it, and that this was the recommendation of the Fire Chief. Mayor Kelly said this matter was under the jurisdiction of the City Manager. City Manager Goldberg brought up the fact that Mr. E.R. Clay had never been fingerprinted. Commissioner Thornton said every city employee had to be fingerprinted. Certificate of Occupancy Carl Zeno is appeared before the Commission and requested to know the statusof Mr. Bellows' rental apartments with regard to a Certificate of Occupancy and the fact that the job was not yet finished, but that people were already living there and wanted to know how he got the certificate. +. Mayor Kelly said Mr. Bellows had a temporary Certificate of Occupancy. Commissioner Thornton said he thought the Building Inspector should enforce the Charter and Ordinances as they were written, and if the man did not comply, he should be made to do so before residents moved into the building. Adjournment n motion made, seconded and unanimously carried, the Commission adjourned the Commission meeting at 9:45 P. M. until Monday, July 22, 1968. Respectfully submitted, yopL ommI si er 1�pert Kel.1y � ' G. oria [ oug ton, cting City C Ter -4-