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HomeMy WebLinkAbout31082 - MINUTES - City Commission MINUTES OF SPECIAL MEETING OF CITY COMMISSION, CITY OF DANIA Fit FLORIDA, HELD MARCH 6, 1968. The City Commission of the City of Dania, Florida met in Special session in the Commission Room at the Dania City Hall. ® Present were: Mayor-Commissioner Robert Kelly Commissioners Richard Marant Joseph Thornton Robert Houston (absent) Boisy N. Waiters City Attorney Clarke Walden ® City Manager Stanley Goldberg Chief of Police Donald Parton (absent) Building Inspector Hubert Walker (absent) Mayor Kelly called the meeting to order for the purpose of changing signature cards for the Dania Bank and Clarke Walden had prepared a new Resolution to be passed so that the change can take place. City Attorney Clarke Walden presented said Resolution which authorizes the Mayor and the City Manager to sign checks in all accounts . City Attorney Walden suggests that the City Commission formally accept the resignation of Jean Moore as City Clerk. Commissioner Marant stated that Mrs . Moore called him on this date and she advised him that she ® would not be back and that she would submit her resignation henceforth. Commissioner Marant then made a Motion that the position of City Clerk be vacated. Commissioner Waiters seconded the Motion. Roll being called the vote went as follows: Marant yes ® Waiters yes Thornton yes Kelly yes City Attorney Clarke Walden read the Resolution regarding signatures on checks as follows: BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA Section 1- That with respect to all accounts maintained by the City of Dania, Florida, with the Dania Bank, a Florida banking corporation, including, but not limited to, the following accounts • to wit: Payroll Account Water Revenue Account City of Dania City of Dania-Water Revenue (Sinking Fund) 1955 • City of Dania-Water Revenue (Depreciation Fund) City of Dania-Water Revenue (Sinking Fund) 1946 City of Dania-Sewer Fund All checks, warrants, drafts and orders for the payment of monies from any of said accounts shall be signed in every event by both Robert B. • Kelly as mayor-commissioner and Stanley C-61dberg, as City Manager, with both signatures being required in every instance. Section 2- That this resolution shall be in effect only so long as the office of City Clerk-auditor, acting City Clerk-Auditor or assistant City Clerk-Auditor is vacant. Section 3- That the City Manager is directed and instructed to obtain from the Dania Bank whatever signature cards or other documents are necessary to carry into effect the purposes of this resolution to obtain whatever signatures are required by the Dania Bank. O Section 4- That all resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. - 1 - r - s: ® Section 5- That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED this 6th day of March, 1968. Mayor Kelly asked that if when they hired a new City Clerk a new Resolution would have to be adopted. Mr. Walden stated that was correct. City Manager Goldberg brought up the issue that if the Resolution had rear] "any two signatures" out of the three instead of having the City Clerk sign in every instance, we wouldn't have had this problem now. Mr. Walden stated we would still have the problem of removing Jean Moore's name from the accounts. Mr. Goldberg stated that it has been customary ® in the past to have three signing and any of the two of the three signing. Mr. Walden agreed this was true but stated that Mr. Houston was the one that brought it to your attention that the City Charter called for the City Clerk signing all checks. Mr. Thornton asked what would happen if she was sick or on vacation. Mr. Walden stated then the Deputy Clerk or Assistant Clerk would sign. Commissioner Waiters made a Motion to adopt the Resolution as presented by the City Attorney and Commissioner Marant seconded the Motion. Roll being called the vote went as follows: Marant yes ® Waiters yes Thornton yes Kelly yes Commissioner Waiters asked to amend the Resolution to change the Volunteer Fire Department to be under the City of Dania, since we supply them with O approximately $10,000 a year and could have the opportunity to audit their books . The State auditors stated that we could have done it if it were changed. Attorney Walden stated that the Dania Volunteer Department was a non-profit corporation, existing under the laws of the State of Florida and was set • up in the early 19501s . What you really have is an Agreement with the Volunteers, and if you want to superimpose this and they are willing to do this, that will be fine. Commissioner Marant asked if they have a right to refuse this even though the City contributes approximately $10,000. a year to it. • Co mmissioner Waiters stated that he is trying to establish something to go even further. He stated that we should be able to explain to taxpayers how these funds are being expended. The City does not know if social security or income tax is even being deducted. Commissioner Thornton asked if we do this for every other organization i we donate money in to. Commissioner Marant said that we should be and whenever we spend money we should be held accountable for it. This is the reason for the Purchase Orders, etc. People do ask where the money is going and there seems to be a question arising about it now and then. It was recommended by the City Auditors that some system should be estab- lished to check the expenditures of the money and presently the Dania Volunteer Fire Department is being paid every month in a lump sum. Com- missioner Marant recommended that every effort be made to assure that the money was being used properly. Commissioner Thornton feels that since this is a private corporation we do not have the right to audit them, just as we have no right to audit other corporations we do business with. Commissioner Waiters and Thornton cited examples of other private corp- orations , such as a gas company, etc. , as to the Dania Volunteer Fire Department and could not agree as to such comparisons. City Attorney Walden stated that this is basically a contractural re- lationship that the city has with the Volunteer Fire Department. 2 - .' In the very near future Mayor Kelly stated he will schedule a meeting aith the Fire Department and that we could possibly discuss it at this time and then at that time if you feel there is any further action to be taken then there will be a time and place for action. Commissioner Waiters asked when did the Mayor have this appointment set. The Mayor stated, very shortly. Commissioner Waiters withdrew his Motion until the outcome of the meeting. Mayor Kelly asked if there was any further business. Commissioner Marant stated that someone asked him if he knew about the State Auditors coming in here and that he didn't and would like to know something about it. Commissioner Thornton said he would also like to know about it. Mr. Waiters stated it was a surprise •to him too and that he only learned about it this morning, but he was glad to see them. Mayor Kelly stated that it was a surprise -* to everybody. He said they were sent by the State's Attorneys Office. He stated that he had some information and some problems he felt we needed some help with. He did promise some help and I presume this is what he considers some help, although he was never contacted by Russell Clarke that the auditors • were coming in. The auditors are auditing the complete city, all phases, and will go back as far as they deem necessary. Mr. Walden thought it strange that the State auditors would come into another governmental body. He asked if they were here by invitation. ,e Mayor Kelly stated that he would not object to it but that he did not send them an invitation. Mayor Kelly adjourned the meeting. e or- ommiss one • • 3 - • s