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HomeMy WebLinkAbout31141 - MINUTES - City Commission Y ll / Y�. } A, Y. f' I( MINUTES OF SPECIAL MEETING, CITY COMMISSION, CITY OF DANIA, FLORIDA, HELD JANUARY 25, 1967. The City Commission of the City of Dania, Florida, met in Special Session in the Commission Room at the City Hall. a Present were: MAYOR-COMMISSIONER RICHARD MARANT _= COMMISSIONERS JAMES G. ADAMS GUS S. BRICE ® ROBERT KELLY BOISY N. WAITERS CITY ATTORNEY CLARKE WALDEN CITY MANAGER STANLEY GOLDBERG BUILDING INSPECTOR ARMAND WELLS ri CITY CLL MARY THORNHILL The meeting was called to order at 5:15 P.M. by Mayor Marant. k City Attorney Walden stated that he went to see Mr. Philpott Monday afternoon to make certain as to whether the Sewer System was in operating condition. He then read a letter addressed to ® the City Commission, written on January 23, 1967, as follows: Gentlemen: The complete Sanitary Sewer System now meets the requirements of the specifications insofar as the under- ground system is concerned. Considerable site restoration work remains to be done. Therefore, we recommend accep- tance of the underground system and pumping stations as substantially complete, subject to the approval of the City Attorney. We wish to point out in the strongest possible manner ® that all connections made by Plumbers to the system, es- pecially in the area East of US#1 should be subject to the most rigid inspection by the Plumbing inspector at the time each connection is made. Any carelessness in making these connections can result in a substantial increase in infil- tration, with the attendant increase in maintainance and ® operating costs. When the system is accepted as above connections can be permitted immediately. City Attorney Walden advised that, based on this letter, they could let people beginning hooking ttp immediately. He further advised that • they must have a hearing on the assessments. He stated that they have to have an ad published at least 12 days before the hearing. He stated that, at that time the public can make any complaints or objections to the assessment roll. He stated that in regards to the hook-up, Mr. Philpott urged him (Walden) verbally that he recommend to the Commission as strongly as possible, that they actually have the inspector present ® at the moment that the individual actually hook up to the main sewer lines . He then asked Building Inspector Wells if he would be needing an assistant. Building Inspector Wells replied that he would. 0 Commissioner Brice asked, if they accept this immediately, would it actually throw a burden on Inspector Wells within the next week or ten days, or would they have that length of time to get an assistant. Inspector Wells replied that it would if he has to actually stand and watch the hook up being made ' Commissioner Brice suggested that Inspector Wells work out a time sc} 1iL Inspector Wells replied that he will do the best he can. -1- • ;r City Attorney Walden then asked Mr. Carney, Sewer Plant Operator, if he could get the plant running immediately. Mr. Carney replied yes, but they are still having trouble with ra; Station "F" . It is not functioning properly. He stated that they � have been in touch with Mr. Bray, and Florida Power & Light Company have been checking it, and as of today they will have to run a 7- ' ' day test, and until this is corrected they should not run the sewers . City Attorney asked what is Philpott's attitude on this "Is this ® something that has happened since Monday"? fMr. Carney replied no, it was happening at the time of the last meeting they had. They said it was a problem that could be corrected in a short time, but they haven't been able to correct it since the <'+ last meeting. Florida Power & Light Company said they will have to } run a 7-day voltage test before they can determine if it is their r problem. City Attorney Walden asked if they could block off this section and let everyone else get hooked into it. a Mr. Carney replied that they could. City Attorney Walden asked if the people in that section could hook in even though they would have to continue to use their septic tanks a for a while. ® Mr. Carney replied that they could lay their laterals and just leave out their "tap-in" , because if they are allowed to tap in they could not prevent them from using the system. Commissioner Brice asked what section is this. ® Mr. Carney replied that it is Southeast, everything from Sheridan Street to the railroad track to 7th Avenue. Mr. Carney further advised that at the time of the infiltration and exfiltration tests, there were some things found that had to be corrected; such as there are in the pumps objectionable matter, stones and things, the wet wells should be pumped out, the lines should be cleaned before they • go into the station. These are the known corrections to be made that they have talked about in the past. As yet, these wet wells have not been pumped down, the stones have not been removed, they can do dam- age to the powers inside the station. He stated that everyone con- cerned, the Bonding company, Davis & Craven, M B Construction, all got copies of this (corrections) , and they were brought to their attention • every day. If they go ahead and tie into the system and find trouble with the power in the station, they are in trouble. He stated that this doesn't mean that they couldnrt accept it (the system) today, and these things could be corrected. "But:I thought that I should bring these things to your attention, because once we accept it, you are going to look to me if We have trouble in that station. And I don't feel that we should accept that station when we know that there is a known problem in it. The problem could develop next week in one of the other stations." He further reported that in station"H" the lines have to be cleaned, wet wells should be cleaned, etc. Commissioner Brice stated that Florida Power & Light Company ought to ® be able to tell with a 48 hour check whether it is a power surge or not. 22 Giayor Marant questioned why Mr. Philpott would write a letter to Mr. Malden stating that the system is fully operable when he knew that these things needed to be corrected. h;r. Carney stated that perhaps he (Philpott) felt that by the time the Commission was ready to take action, these things would have been corrected. -2- ;F� Commissioner Brice stated that they hired Mr. Carney to look after the sewers. He (Brice) was in favor of going on Mr. Carney's re- commendation. If he (Carney) says it is not ready, or if there is some default there that may effect the system after it is put in 0 operation, then he (Brice) is not in favor of accepting it. City Attorney Walden suggested that they work with Mr. Philpott and try to get everything done during the coming week, and he will have the acceptance resolution ready by February 6th. He asked if Mr. Farina would have the assessment roll ready by then. Mr. Farina replied that he would have it ready by February 6th. Mr. Walden also informed the Commission that he would have the reso- lution authorizing the public hearing on the assessment roll ready for the February 6th meeting. Commissioner Brice asked Mr. Farina, in preparing the roll, if he has considered every lot on an equal basis. He asked if everyone was being treated exactly as everyone else in like circumstances. Mr. Farina replied that all similar situations were treated the same. ® He further stated that in order to have the roll ready by February 6th, he would have to have some word from the Commission on agreeing as to what they are going to charge per foot; and he would need that as soon as possible. City Attorney Walden also brought up the fact that it has been dis- cussed whether to charge churches and schools. He recommended that they not be excluded; that they ought to assess everybody who bene- fits by the system. He pointed out that if they exclude churches, then they will have the question of parsonages, rectories, American Legion, Masonic Hall, etc. They ought to assess everybody who is benefitted by the sewer system; and if later they want to make an ® exception, then they can do that. Mr. Farina stated that the minimum that they could charge to raise $800,000 would be $5.65 a lineal foot. The grand total that the city would raise at $6.00 a foot would be $850,680.00. ® Commissioner Brice recommended that they take the $6.00 a foot; because there are going to be some exceptions that they will have to consider on an individual basis. "And if we go so close to the $800,000 line we are going to be below what the bond agreement calls for" . A City Attorney Walden stated that they would have to go over. "If there is any chance that we are going to be short the City cannot take its General Funds and use it on this project, because this is a Revenue project. The only way you could possibly use the General Funds is if you charge the City for any assessments to the City like anyone else. So if there is any chance that we are going to be short d on paying the thing off, then perhaps you ought to charge the City, because that is one way you can use General Funds to get a little bit more money into the "Kitty"." Commissioner Brice asked what $6.10 would give. Mr. Farina replied $865 . Commissioner Brice recommended $6.10. Commissioner Brice `. 0 further suggested that if they are going to assess the City for its property, it should be limited to 3 pieces of property; the City Hall, the Fire Station, and the new Bank Building, and hold the assessment to $6.00. There followed a discussion on the method of billing for the sewer charges, after which it was decided that they would use the same method as is used on the water billing. -3- AML i City Manager Goldberg asked what kind of penalty can be provided for unirspe^-ted hook-ups . City Attorney Walden replied that he will include a heavy fine in the ordinance. City Manager Goldberg sug- gested that perhaps a plumber would be ready to hook up and would be told that he would have to wait perhaps two hours before the inspector can get there, so he probably wouldn't wait. Commissioner Brice stated that he thought there was a provision in the ordinance that if a contractor violates an ordinance they can ® revoke his license, which should be done if he is guilty. It was asked if the plumber couldn't hook in but leave it uncovered until the inspector can inspect it. It was agreed that it could be done that way. ® Building Inspector Wells pointed out that the ordinance states that a General Contractor can make these connections, but according to the Health Department the General Contractors are not qualified. He can sub-contract it, but he cannot do the work himself. It was also asked if an Engineer can do the work. Building Inspector Wells replied that if he is a licensed and examined Engineer, but a Paving Engineer cannot. ® He stated that qualified Engineers who have taken an examination and Plumbing Contractors are qualified to hook up. City Attorney Walden suggested that he and Mr. Wells get together to rewrite the ordinance. . City Manager Goldberg asked, in regards to the inspections, would it be alright for the people working in the Sewer Department (Mr. Carney ® and Mr. Gunnels) to assist Building Inspector Wells in the inspections. Commissioner Brice stated that he thought it would have to be brought up at an official meeting. He then asked City Attorney Walden if they wouldn't have to specify who could be the inspector. City Attorpey Walden stated that he thought the ordinance says the Building Inspector or his assistant, or assistants. Commissioner Brice stated that they would then have to take action at the next meeting. Commissioner Brice asked that they take a vote on setting the assess- ment figure at $6 .10 . ; Commissioner Kelly suggested that they set it tentatively at $6 .10 until after the public hearing. City Clerk Thornhill asked, this $5.00 permit fee, would that go into the General Fund like a building permit, or would it go into the Sewer Fund. Commissioner Brice stated that he would think it would go into the Sewer Operating Fund. She stated but the Building Inspector gets paid out of the GFreral Fund. Commissioner Brice stated that part of the Building Inspe=tor's salary will have to be paid out of the Sewer Fund and then credit the Sewer Department with the $5.00 inspection fee. He stated that that is the only way it will come out, because they are talking about letting the other men help with inspections, and their pay already comes out of the Sewer Fund. Building Inspector Wells asked if it would help to state that any inspections to be made shall' be made by a man with at least 10 years Journeyman's Card or a Master's License, to be authorized to make inspections. Commissioner Brice asked if Armand had in mind some- one that he could recommend as his assistant. Mr. Wells teplied "d that he knew of two or three retired contractors. City Manager Goldberg asked if the bill will be billed to the owner or the tenant. City Attorney Walden suggested that .they bill whoever the registered meter owner is, and then have a condition in there to make the owner responsible in that it will be a lien on the land and they will not hook up water service until the bill is paid. Mr. , ,ldb,�rg asked if they will require a deposit on it as they do with h , water. City Attorney Walden replied that it was agreed in the br,jinning that they would not require a c'eposit. -4 a. Commissioner Kelly asked City Attorney Walden if he sent the resolution about the 44 acres of submerged land to A. J. Ryan. City Clerk Thornhill replied that she sent it right to Tallahassee. ® City Manager Goldberg brought up the discussion on the Land and Sea Festival that Hollywood is having, and asked if the City wanted to contribute the $1,200.00. Commissioner Kelly informed that it starts in March and goes through April. They are going to have a Derby Day, the Rodeo, etc. O There was no action taken. O Mry hornhill City Clerk-Auditor O O Richard Marant Mayor-Commissioner O O O O