HomeMy WebLinkAbout31188 - MINUTES - City Commission xx x
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MINUTES
DANIA CITY COMMISSION i
WORKSHOP MEETING ;
PRELIMINARY BUDGET
JULY 13 , 1990
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ROLL CALL:
Present :
Mayor. : Charles McElyea
Vice Mayor : Bob Mikes
Commissioners : Jean Cook
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Bobbie Grace
I John Bertino
f City Attorney: Frank Adler
City Manager : Robert Flatley
City Clerk : Wanda Mullikin
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1 . Discussion of preliminary budget for fiscal year 1990/91 . f
City Manager Flatley presented an overview of the
city ' s slow economy in the development and building
industry and mentioned the extreme decrease, over the
past few years , in impact fees as a means of revenue to
the City. Mr . Flatley stated that the property values
in the City have continued to increase by 7 to 8% and
expressed the benefits that should come with the recent
annexation of some 200 acres west of the City.
Mr. Flatley informed the Commission that: he will be
j presenting a five-year capital program sometime in
August for review .
3, Mr. Flatley mentioned that the tax increase dropped to
2. 5% last year and that this year, it should be 2 .3%
and expressed a positive future foi- Dania as long as
spending continues to be conservative .
Discussion continued with the Commission regarding
future revenue the City can expect from the development
of the Seafai.r Hotel and the new annexation area . The
Commission discussed Dania ' s loss of tax money due to
the loss of waterfront property taken by the County
with the expansion of the south runway at the airport
and development restrictions due to concurrency
requirements .
City Manager Flatley informed the Commission that
operating revenue increased and non-operating revenue
decreased substantially due to water assessments being
cut from 2.6% to 13%. Discussion continued regarding
the need for additional technical employee positions in
the Utility and Recreation Departments .
The Commission reviewed the projected 1990/91 revenues
in the areas Ad Valorem tax, Local Option Gas Tax,
Franchise fees, utility tax , occupational license feces,
building permit license fees , and other building k
zoning fees .
{ Mr. Flatley mentioned that he has applied for monies
thru the Community Development Block Grant program for
the Safe Neighborhood g program and if he is unable to
obtain funds , he will use capital improvement funds. ;'
BUDGET WORKSHOP 1 JULY 13, 1990
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Mr. Flatley informed the Commission that the State
Revenue Sharing tax dropped to $308 , 000 and that lie
will correct the projected amount in the budget of t
$325 , 800.
Marie Jabalee confirmed that the projected amount of
! the 1990/91 budget for cigarette tax and sales tax is
conservative.
j Marie Jabalee explained the change to the BSO Pension
i Reimbursement was due to BSO fixing their contract fee
for police officers at the FRS rate. Marie informed
the Commission that Dania gets reimbursed by BSO the
difference between the 20% FRS rate and Dania ' s 15%
a rate. Marie explained that in the past , Dania was
given a credit against the contract amount , but now the
County wishes to return a monthly check for the
, difference .
Mr. Flatley mentioned th,:tt the Police Officers , who
remained in the Dania Pension Program when BSO took
over the police services for the City, have requested
to meet with the Commission in an effort to request the
same pension benefits that the Fir(` Department
receives . +`
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Mr. Flatley mentioned that he projected it 15% increase
in the county dumping fees for garbage/trash based on a
recent letter received from Seacoast SaruCation . Mr . f
Flatley expects to be able to have a more fixed amount
from the County in September
p prior Co adr,pCion of the
final budget .
jDiscussion continued regarding City Mariager Flat:ley
pursuing a grant. to purchase a truck and trash chipper
to crush trees and branches Co minimize the amount of
Loads to the dump.
Commissioner Cook suggested contracting with a person j
to pick-up just the white good items discarded in the
City.
Mr. Flatley mentioned that he has not increased the
manpower in the Public Works Department and will use
private contractors for special
P �
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Mr . Flatley mentioned that he has added a landscape
person to be responsible for tree trimming ,
fertilizing, planting of bushes and overseeing the park
areas who will assist Cliff Taylor in the Public Works
Department . Mr . Flatley mentioned that this would be
an entry level position at around $20 , 000 a Vcar.
Commissioner Bertino suggested hiring a landscaping
consultant to set up ,i schedule of landsc,lpiny neecL;
for the City and then have the Public Works Department
complete the work. Mr . Flatley stated that. thi;
procedure has not been productive or cost effective in
the past .
Mr . Flatley mentioned that hey expects to m.rke $10 , 000
in capital improvements to the cemeteries in the City.
Mr . Flatley stated that the funds are covered under the
cemetery line item amount and that he will not have to
add it as part of his capital improvement program .
commissioner Bertino informed the Commission that. the }
I .T. Parker Advisory Board has increased the schedule --
of fees to be charged to use the Civic Center that. he
BUDGET WORKSHOP 2 JUI,Y 13, 1990 n
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will be presenting shortly. Commissioner Bertino
suggested placing any profits over and above the
operation costs for the T .T. Parker Civic Center be !
allocated back into the Replacement and Rehabilitation
Fund to cover future repairs . i
After the Commission reviewed the budget , Mr . Flatley
stated that the projected general fund budget amount of
$10 , 417 , 105 will be reduced by $17 , 000 due to the
3 change being made to the State Revenue Sharing for an
estimated amount of $10 , 399 , 000 .
Commissioner Bertino mentioned that the prior years
surplus is $310 , 000 but he doesn ' t see anything
budgeted for 90/91 and only $25, 000 was appropriated in
89/90.
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Marie Jabalee responded by staging that prior years
surplus is not normally projected under. revenue. She
mentioned that this year , funds were used from prior
i years surplus to tale the atrium area . Marie stated S
that it is not listed as a line item in the budget
unless funds are going to be used or the budget would
not balance . Marie mentioned that it is shown as an 4
asset on the balance sheet . Marie also mentioned that-
funds from the prior years surplus will be used as part
of the capital improvement budget to be presented by
Mr . Flatley in August .
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City Manager Flatley stated that a resolution must be
adopted by the Commission setting up this capital fund
and , at that Lime, it: will appear in the budget as a
line item called Capital Fund .
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City Manager Flatley advised the Commission of a need
to set up an emergency trust fund in the event of
disaster. Mr . Flatley suggested taking $60 , 000 from
Ithe prior years surplus for this fund .
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jCommissioner Bertino suggested setting up a Replacement
and Rehabilitation Fund to assist, in the replacement of
city vehicles.
0100 COMMISSION OPERATIONS
The Commission generally agreed to increase the Expense
Account- by $5 , 000 .
0200 CITY MANAGER OPERATIONS
i No changes were made to the City Manager Budget
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0210 ADMINISTRATION
The Commission reduced consulting Engineers by $5, 000
g and Contingency by $1.7 , 000 clue to the decrease .in State
q Revenue Sharing .
0240 CITY ADMINISTRATION CENTER
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City Manager Flatley mentioned the need for a
computerized card system for security purpose .
0300 CITY CLERK OPERATIONS .�f :4;a
City Manager Flatley recommended the Secretary T in the Maw;
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City Clerk Department be promoted to Secretary 1I and =;
to add an additional Secretary T in the Finance nc`
Department Budget . Mr . Flatley explained that there is
BUDGET WORKSHOP 3 JULY 13 , 1990
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a need for an account clerk in the Utility Department
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to be cross-trained as a back-up for Gail Fondo.
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0400 FINANCE OPERATIONS
City Manager Flatley recommended to promote Marie
Jabalee from Deputy City Clerk/Finance Manager to
Deputy City Clerk/Finance Director at a 10% increase .
After further discussion, the Commission generally
agreed that Marie should be promoted to Director as she
has been assuming all responsibilities in the past
without the proper title.
At this time, Commissioner Bertino requested Mike
Smith , Personnel Director, to research further
information on a possible 25' reduction of Worker ' s
Compensation .
0410 DATA PROCESSING OPERATIONS 1
City Manager Flatley recommended to purchase software
and computer equipment for Code Enforcement and Growth
Management to digitize maps and assist in the building
department functions at an estimated cost of $16 , 500 .
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0500 PERSONNEL OPERATIONS t
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City Manager Flatley recommended to promote the ( -w-,
Secretary I in the Personnel Department, to
Administrative Assistant .
0600 CITY ATTORNEY OPERATTONS
City Attorney Adler mentioned the only change was to
show the full salary for the Administrative Assistant:
II in his budget instead of just half .
0700 POLICE OPERATIONS
City Manager Flatley informed the Commission that the
Law Enforcement Trust fund has an estimated $60, 000 in
it and that the Broward Sheriff ' s Office will be paying
back $26, 000 that. Dania spent. for computers . Mr.
Flatley mentioned that the fund will be brought back up
to $96 , 000 and should remain at that balance .
Discussion involved the need to look into funds coming
back to Dania for confiscated goods from BSO to be
added to the Law Enforcement Trust Fund and the
decrease in revenue from parking tic:.-kets .
Mr. Flatley mentioned that an additional patrolman will
be added to cover police services in the nowly annexed
area and that the revenue to cover this service will
start October 1 .
Mr . Flatley mentioned that he will advise the
Commission on the outcome of the counteroffer made t ,�^
BSO regarding contract negotiations .
0800 FIRE OPERATIONSr
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Discussion involved the contract: with Broward County
for additional fire protection and emergency medical f } tly ,
services in the �newly annexation area and Dania ' s back-
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up support .
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7%' 1 BUDGET WORKSHOP 4 JULY 13 , 1990
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The Commission and City Manager discussed the wage
reopener in the Firefighter' s Contract and the need for
a study to be conducted on the need for overtime costs C
in the fire department. .
1000 GROWTH MANAGEMENT OPERATIONS
City Manager Flatley recommended an additional. Clerk
Typist I and one Planner position to be added to the
Growth Management Department . Discussion then involved
the salary increases in the Department .
Mr. Flatley stated that there is an extreme need for
two more vehicles for the Growth Management Department
and mentioned that he has included this addition in his
proposed Capital Fund Program.
1100 PUBLIC WORKS ADMINISTRATION
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City Manager Flatley mentioned that the Clerk Typist I {
I has been promoted to Clerk Typist II and the only other
change was to add a landscape superintendent to assist
Cliff Taylor.
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Vice Mayor Mikes requested a report to show the
breakdown of costs for the trash removal in the City
and the chipper equipment that may he purchased .
1.500 RECREATION ADMINISTRATION
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City Manager Flatley commented on the need for the
Recreation Director to oversee the City parks , beach
and pier. Mr . Flatley mentioned that the additional
j annexation area Will also include additional.
1 recreational responsibilities .
The Commission discussed the need to cut: the two
recreation coordinators salaries by 10% and move some
of their responsibilities over to the new Recreation
Director. f
The salary for the Recreation Director was reduced from
$39 , 000 to $35 , 000. k
1514 CIVIC CENTER
The Commission discussed the use of the I .T. Parker
Community Center by non-profit , non-resident and
' resident groups and the need to increase fees .
1820 WATER ACCOUNTING AND BTLLTNG
City Manager Flatley restated that Gail Fondo has been
moved up to Account Clerk T. I
1900 SEWER COLLECTION
City Manager Flatley restated that Sharon Prentice will
be promoted to Account Clerk to cross train With Gail
Fonda in the Water: Department .
City Manager Flatley informed the Commission that part
of the settlement. monies; from the lawsuit with * � -
Hollywood will have to be used to balance the Sewer
.bud et " w
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At the request of Commissioner Bertino, Mr. Flatley
stated that lie will include the request to purchase two
(2) vehicles for the Planning & Building Department and
one (1) meter vehicle, prior to submission of the
proposed Capital Program, to the July 24th regular
meeting agenda.
Wanda Mullikin, City Clerk, advised the Commission that
she will certify to the County Assessor ' s Office that
j the public hearing for the Midget will be held
September 10, 1990 and the millage rate will be 5. 78 .
The Commission agreed.
This budget workshop meeting was then adjourned .
l MAYOR-COMMIS ONE'
CITY CLERK-AUDITOR i
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