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Home My WebLink About31229 - MINUTES - City Commission r i i MINUTES BUDGET WORKSHOP 1989-90 FISCAL YEAR JULY 14 , 1989 9 : 00 AM ROLL CALL: Present- Vice Mayor Bob Mikes Commissioners: John Bertino Jean Cook Bobbie Grace City Attorney: Frank Adler City Manager: Robert Flatley City Clerk: Wanda Mullikin Finance Manager : Marie Jabalee Personnel Director: Mike Smith Absent- Mayor Charles McElyea i City Manager Flatley introduced the recommended budget for + the 1989/90 fiscal year . He stated that the focus of this budget is for a cleaner City, nicer looking beach, more code enforcement , better parks, and additional public landscaping . ,W. i ANTICIPATED REVENUES I AD VALOREM After discussion the Commission agreed to incorporate the millage figure of 5.78 into the Proposed Budget for fiscal year 1989-90. L t s.rt� SALES S USE TAX City Manager Flatley stated that the figures for the Local Option Gas Tax came from the State and are final . j i FRANCHISE FEES City Manager Flatley stated that the franchise fee for Florida Power & Light ( FPL) increased to $650 ,000 because the City had to pay $80 ,000 as a past settlement in 1988/89 . The proposed increase in the Peoples Gas franchise from $14 ,000 to $24 ,000 is based upon negotiations to increase the percentage from 38 of Gross Sales to 6% . Next , under Cable TV the City Manager stated that he is in the process of speaking with Jones Intercable to charge 58 which would increase the fee from $26 ,000 to $43 ,000 . � UTILITY SERVICE � City Manager Flatley stated that the Utility Tax increased because the City is realizing more than what it had budgeted for this year . i! f � LICENSES AND PERMITS jCity Manager Flatley stated that the increase in Occupational V Licenses is due to the 25% increase which was passed at an earlier date by the Commission. Next, he stated that the Building Permit Fees decreased because building permits have decreased in number . Next , City Manager Flatley stated that Building and Zoning remained the same . Next, the City July 14 , 1989 Budget Workshop 1 I 1 x I � Manager stated that Contractors Registration Fees and Variance and Appeal Fees remained the same. Also, he stated I that Interim Service Fees decreased because building permits have been down in the past year or two. GRANTS City Manager Flatley stated that the City will receive $80 ,000 under the Safe Neigborhood Grant . INTERGOVERNMENTAL City Manager Flatley stated that the Cigarette Tax decreased because people are not smoking as much. Next , State Revenue Sharing decreased to $325 ,800 because the population percent dropped compared to the growth in Western cities . Next , he stated that Mobile Home Licenses remained basically the same . Next, the City Manager stated that the Gas Tax Rebate and the County Share of Occupational Licenses remained basically the same. i PHYSICAL ENVIRONMENT—SOLID WASTE City Manager Flatley stated that due to the increase in tonnage , tipping fee , and the CPI index for the next year and a half , extension of the Seacoast contract brings the Sanitation Fee to $12 . 19 . The City Manager proposed raising this fee to $15. 19 to generate enough revenue to increase the trash pick up in the City. TRANSPORTATION y City Manager Flatley stated that Parking Fees increased because meters were raised to $1 an hour at the beach. RECREATION City Manager Flatley stated that the Afterschool Program increased a bit . He further stated that new fees must be established for. the Civic Center because costs have been double what the income has been . Commissioner Bertino stated that the Civic Center committee did some investigating and concluded that the fee to cover the cost would be too high _ and organizations will not be able to use the center . He further stated that the City has three options: ( 1 ) increase the fee , ( 2 ) subsidize the Civic Center for the organizations out of the ad valorem tax , or ( 3 ) lease out the Civic Center. COURT CASES City Manager Flatley stated that the City is presently ahead in Fines and Forfeitures and this is expected for the following year. He further stated that Confiscated Property should also increase. I INTEREST City Manager Flatley stated that Interest increased based upon this year. ) RENTS a ROYALTIES City Manager Flatley stated that Rents and Concessions remained basically the same. The Commission discussed the E fact that the City should call a workshop to discuss the Seafair Lease. j I Budget Workshop 2 July 14 , 1989 F71 1 NON—OPERATING City Manager Flatley stated that the utilities assessments for the Water and Sewer funds are being studied to make sure that the percentage used for administrative purposes is correct. EXPENDITURES COMMISSION OPERATIONS Commissioner Flatley stated that the Department Total of $71 ,790 includes life and health insurance premiums. Vice Mayor Mikes suggested that the $10 ,000 allocated for Travel Expenses be cut to $5 ,000 and place the other. $5,000 in the contingency fund . There was discussion regarding the health insurance plan and family coverage. CITY MANAGER OPERATIONS City Manager Flatley stated that he is recommending that Nanci Denny become Administrative Assistant and Recreation Supervisor . Commissioner Bertino suggested that it would be beneficial if one of the persons in charge of a park was made Parks Director and then hire lesser paid people to perform the daily work needed at the parks. City Manager Flatley stated that he will reorganize the parks operation . ,. City Manager Flatley stated that Travel and Training will be cut to $1 ,000 and the other $1 ,000 will go to the contingency fund . ADMINISTRATION City Manager Flatley stated that the $17 ,000 spent last year was used to introduce a new budget format and a new purchasing system. He further stated that he feels comfortable with the $10 ,000 allocated for this year. Regarding the Consulting Engineers, City Manager Flatley stated that the $45 ,000 he is recommending is necessary for purposes of annexation . City Manager Flatley stated that $60 ,000 is allocated for the Safe Neighborhood Grant and the other $20 ,000 will be included in various salaries . Ms. Jabalee explained that the City will be receiving $80 ,000 from the State and that the City must then match that $80 ,000 for a total of $160 ,000 . CITY ADMINISTRATION CENTER City Manager Flatley stated that Data Processing was moved to the Finance Dept . He stated that there were no other changes. i I CITY CLERK OPERATIONS + City Manager Flatley stated that with the Secretary I position instead of the Administrative Aide position the City I j will be saving about $7 ,000 . He also stated that due to the layoffs, the City found it necessary to create an Account Clerk III position . r i Budget Workshop 3 July 14 , 1989 1777 { I FINANCE OPERATIONS City Manager Flatley stated that the Account Clerk III is a newly created position. City Manager Flatley stated that the $13 ,825 for 1988-89 under Professional Services was dropped to $500 for 1989-90 because it was the money used for the budget format and purchasing of programs in 1988-89 . i DATA PROCESSING OPERATIONS City Manager Flatley stated that Data Processing will be under the Finance Dept . Vice Mayor Mikes suggested that the Travel and Training be cut in half to $1 ,250 and place the other half in the contingency fund. PERSONNEL OPERATIONS City Manager Flatley stated that Personnel would be staying basically the same . PERSONAL SERVICES City Manager Flatley stated that this would be staying basically the same . INSURANCE City Manager Flatley stated that General Liability was reduced by $76 ,000 from 1987-88 . CITY ATTORNEY OPERATIONS w- City Manager Flatley stated that Expenses would be increasing to $4 , 200 for the great amount of traveling the City Attorney does . POLICE OPERATIONS City Manager Flatley stated that the contract specifies that the B.S.O. can raise up to 5% . However, they are only making a raise of 2 .75% . Also, there was discussion regarding motorcycle policemen. The Commission agreed to add one motorcycle policeman to the contract . FIRE OPERATIONS City Manager Flatley stated that he did not increase the firefighters by three as the department had requested because it would be less expensive to pay the firefighters overtime than to hire three more. Also, there was discussion reducing the seven man shift to a five man shift . In addition , there was discussion regarding the amount of overtime paid to firefighters . City Manager Flatley stated that this item along with EMS OPERATIONS will be discussed at greater length i at a future time. , GROWTH MANAGEMENT OPERATIONS City Mananager Flatley stated that a Code Enforcement Inspector was added . Also, he stated that the Building ! Inspectors will be in charge of code violations when they are 1 not doing inspections . Commissioner Bertino suggested that i the City hire retired citizens with expertise as part time i employees for code operations. Budget Workshop 4 July 14 , 1989 j ff� I rr I 3 1 PUBLIC WORKS ADMINISTRATION I City Manager Flatley stated that the Public Works Supervisor was upgraded to an Administrator. Also, he stated that a Clerk Typist I position will be added . CONSTRUCTION AND MAINTENANCE City Manager Flatley stated that this will stay basically the same. STREETS & PARKS City Manager Flatley stated that two maintenance workers have been added to follow after the compactor truck . There was discussion regarding reducing the number of workers from 16 to 14 since half of the City will be under contract with a sanitation company next year. Also, City Manager Flatley stated that the $17,400 allocated for the Front End Loader will not be needed. GARAGE OPERATIONS City Manager Flatley stated that this will stay basically the same . BOISEY WAITERS CENTER City Manager Flatley stated that he would like to look at this item throughout the course of the year. Commissioner Grace stated that the City should be paid by the organizations utilizing this center for the cost of running it . CEMETERY OPERATIONS City Manager Flatley stated that money was added to complete the sprinkler system and repairing the grounds. RECREATION ADMINISTRATION City Manager Flatley stated that the two custodians were placed under the Beach. Commissioner Bertino stated that the bus driver will no longer be needed if the City leases buses from a company. FROST PARK, MODELLO PARK, SMALL NEIGHBOR PARKS City Manager Flatley stated that this is subject to the restructuring of Recreation. i CIVIC CENTER City Manager Flatley stated that the fees will have to be upgraded. f AFTER SCHOOL PROGRAM t City Manager Flatley stated that this will remain basically 3 the same . II� BEACH e City Manager Flatley stated that one of the part time Marine Safety Officers was moved to full time . In addition, he stated that he allocated $10 ,000 for an engineering study of the pier . Also, he stated that the $60,000 the City has to match for the prospective grant will be used for beach Budget Workshop 5 July 14 , 1989 hr , I ' 1 f improvements. SWIMMING POOL/MODELLO PARR City Manager Flatley stated that this was moved to the Modello Park budget . i SUMMER PROGRAM City Manager Flatley stated that this will remain basically the same. SANITATION OPERATIONS City Manager Flatley stated that the City will upgrade this to cover the cost of increased Dump Fees and Trash Pick-up. WATER FUND & SEWER FUND City Manager Flatley stated that this depends on the utility rates that are underway now. In addition, he stated that on September 1 an analysis of where the City stands on sewer and water will be presented. City Manager Flatley stated that Lou Ann Cunningham is the crosstrain person for Gail Fondo. This meeting was then adjourned. -mayor-Commissioner / f City Clerk-Auditor � F 1a i f( Budget Workshop 6 July 14 , 1989 � a rs: S > 1 ! Fr L 'offj ' ,r 1 AGENDA DANIA CITY COMMISSION WORKSHOP MEETING � JULY 14, 1989 ! 9:00 A.M. 1 . Discussion regarding 1989-90 Budget . i w- 1 I , I I i 1 ar I r r 1.: