HomeMy WebLinkAboutO-1980-241 f d
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ORDINANCE NO. 241
AN ORDINANCE OF THE CITY OF DANIA, FLORIDA, AMENDING ITS
BUDGET FOR THE FISCAL YEAR, 1979-80 BY CHANGING THE WATER
FUND BUDGET REVENUES AND APPROPRIATIONS FOR EXPENDITURES
FOR THE FISCAL YEAR 1979-80 TO INCREASE SAID WATER FUND
BUDGET ESTIMATED REVENUES AND APPROPRIATIONS FOR EXPEN-
DITURES FROM THE TOTAL OF $520,000 to $564,000; AND PRO-
VIDING THAT ALL RESOLUTIONS OR PARTS OF RESOLUTIONS AND
j ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HERE-
WITH ARE HEREBY REPEALED TO THE EXTENT OF SUCH CONFLICT;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the budget of estimated revenues and appropriations for expendi-
tures for the fiscal year 1979-30 has been approved by the City Commission of
the City of Dania, Florida, and
WHEREAS, certain changes to said fiscal year budget of estimated revenues
and appropriations for expenditures are now necessary.
NOW, THERFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
DANIA, FLORIDA:
Section 1. That the water fund budget for the fiscal year 1979-30 be and
the same is hereby amended, deleted and otherwise changed by increasing the
total estimated revenues and appropriations for expenditures from the sum of
$520,000 to $564,000 as set forth in the detailed schedule attached hereto
and made a part hereof as "EXHIBIT A".
Section 2. That all resolutions or parts of resolutions and all ordi-
nances or parts of ordinances in conflict herewith be and the same are here-
by repealed to the extent of such conflict.
Section 3. That this ordinance shall be in force and take effect im-
mediately upon its passage and adoption.
PASSED AND ADOPTED on First Reading on the 13 day of May , 1980.
PASSED AND ADOPTED on Second and Final Reading on the 27tk day of May,
1980.
"AYOP.-COMMISSIONER
CITY CLE K-AUDITOR
Approved for Form and Correctiveness
B�� c°
Frank Adler, City Attorney
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CITY OF DANIA
INTER-OFFICE MEMORANDUM #875
1
TO: Mayor and Commissioners
FROM: Richard Marant, City Manager
RE: General Fund Mid-year Budget Revisions
DATE: May 9, 1980
i
As you are aware, March 31 ended the first six months for the present fiscal
year, During this last week, we have spent a considerable amount of time re-
viewing revenues projected for the year as well as expenditures by department.
In both instances we have taken very conservative positions with regard to
projecting year-end figures.
After careful analyses of revenues we have projected additional revenues of
approximately $160,000. I will discuss at a later time how we have decided ,.
to priortize the use of approximately 75 percent of these funds. In pro-
jecting these additional revenues , I want to advise ycu that the carry-over
,r surplus of approximately $30,000 from the fiscal year 1978-79 is not in-
cluded in the above figure.
It is estimated that we will have a surplus of $40,000 at the end of this
fiscal year. In addition we believe that there is a $30,000 surplus for
fiscal year 1978-79. Total surplus projected for fiscal year-end 1979-80
will be approximately $70,000.
I will attempt at this time to break down the major changes that we recom-
mend with regard to line item changes within each department. I emphasize
the line item changes so that you will understand that none of the projected
revenue surplus is being utilized to make the intradepartmental adjustments.
City Commission
Minor changes.
City Manager
In this department there have been major changes. I have eleminated the po-
sition of a full-time Assistant City Manager. I have realigned the salaries
within my department to include a $200 a month assignment pay for Eugene
Jewell who is acting as my Administrative Assistant. In addition, I have
utilized the funds allocated for salaries for the full-time Assistant to
transition Irma Taylor on to my staff from the CETA program. Mrs. Taylor
operates the switchboard. Considering the adjustments made within this
department, we still reflect approximately an $8,000 savings from the ori-
ginal estimated budget.
City Clerk
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Minor changes.
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Mayor and Commissioners -2- May 9, 1980
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Personnel
Minor changes
Finance
There are no major changes in this department but the purchase of a new cash
register is necessitated which I will discuss later.
Administration
Two major changes effect this department, the first being the addition of
$4100 to cover the audit expense for 1978-79 and also funding for a feasi-
bility study for microfilming and computerization which will be discussed
later.
Insurance & Pension
a) Group Insurance - a significant change in group insurance necessitates
a $14,000 change in this line item.
b) Workmens Compensation - through the continued efforts of Risk Management,
we have an additional $13,000 reduction in workmens compensation expenses.
c) General Liability - because of the new program recently adopted by the
City with Risk Management for general liability, we have saved an addi-
tional $47,000 over what was originally projected.
d) Judgements & Settlements - because of contingent liabilities to West
.J Shore Sanitation as well as the Venezio case, we have increased this
line item approximately $67,000 to cover the settlements for the above.
e) "Sick Leave Pool " - this is a new line item that will require funding of
approximately $4300 which will be discussed later.
City Attorney
Due to the fact that our City Attorney has become a cosmopolitan traveler,
travel expenses within this department will require minor adjustments in
the area of $700. Miscellaneous legal fees within this department due to
the addition of an Assistant City Attorney as well as outside court expen-
ses, have required an adjustment of $4,000.
Advisory Boards
Minor changes.
Contingency
The line item for salary contingency has been zeroed out and the general con-
tingency has been increased to approximately $40,000. The surplus from 1978-
79 is not included in this contingency figure at this time due to the fact
that the audit has not been submitted.
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Mayor and Commissioners -3- May 9, 1980
Special Projects
! Two major changes in this area include $15,000 for a bike path and $10,000
for additional tree trimming. These two items will be discussed later.
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Construction & Maintenance
Minor changes.
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City Safet
Minor changes
Police
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Due to the fact that we have made internal adjustments within this depart-
ment, we are now able to provide funds for two cars, one new copy machine
and two new radios.
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Fire
Minor changes.
Building & Zoning
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We are recommending the transition of Cynthia Langston from the CETA program
to a full-time status in this department. Line item adjustments within the
department are such that this transition can be made with existing funds
from within the department.
EMS
Minor changes.
Cemetery
Additional funds have been committed that approximate $1200 to complete
fencing installation along SW Fourth Avenue.
City Hall
Minor changes.
Garage
Minor changes.
Public Works Administration
Minor changes
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Mayor and Commissioners -4- May 9, 1980
s
Streets & Parks
3 There are three critical concerns within this department: a) Additional
equipment for trash removal is absolutely necessary, the purchase of an
additional trash truck will approximate $32,000; b) We have had to increase
J our land fill disposal fees some $6500 due to the fact that the land fill
behind the Airport Hi-Way Drive-in is now closed and we will be required to
haul our trash to a county facility; c) $10,000 has been added to the
electricity line item to cover additional electrical expenses for street
lighting.
i Social Services
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Minor changes.
Recreation Administration
Additional monitary requirements within this department will require the
addition of $20,000 for the purchase of a bus which will be discussed later.
Beach
During the last budget hearings $10,000 was requested to make certain im-
provements to Dania Beach. This $10,000 figure has now been inserted in
as a line item in this department.
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Frost Park
A $3,000 line item change has been made to provide for the installation of
a concrete light pole.
Modello Park
Minor changes.
Swimming Pool
Minor changes.
Houston Park
Minor changes.
Mullikin Park
Minor changes.
Northside Park
Minor changes.
Mayor and Commissioners -5- May 9, 1980
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Brooks Park
}
Minor changes.
1 Summer Program
Minor changes.
RECOMMENDED ADDITIONAL EXPENDITURES FOR FISCAL YEAR 1979-80
Personnel Management
Personnel - due to the fact that the CETA program has changed significantly,
it becomes extremely difficult to hire qualified individuals to fill va-
cancies. We will attempt to eliminate all CETA positions in the budget
year 1980-81. We are moving in this direction by the transition of Cynthia
Langston, Irma Taylor and Pat Ziegler. These changes were effected through
line item changes within each department. CETA positions still remaining
in the City total 6.
Revised Cost of Living Program - approximately 5 to 6 years ago the City
granted the employees a 5 percent cost of living increase each year in May
in conjunction with the consumer price index. As we are all aware, double
digit inflation is now a fact of life and will probably be so in the years
to come. I believe it is time we recognize that a small adjustment needs
to be made in the area of the cost of living. A 3 percent adjustment is
recommended for May 1, 1980, through September 30, 1980. The cost of this
3 percent adjustment will total approximately $25,000 for fiscal year 1979-
80.
Sick Leave - at the present time, city employees are allowed to accumulate
sick time with no limitation as to the number of days accumulated. In the
instance where employees accumulate over 90 days, they have the option of
taking those additional days over 90 as vacation days on a one for two
basis. I am recommending a policy change that will allow any employee to
accumulate only 90 days of sick time. The policy change would also in-
clude a stipulation that once an employee reaches a 90 day maximum that he
will be paid for days accumulated over 90 within that particular fiscal
year for any days not taken over 90. In effect, an employee could be paid
for a maximum of 12 days in any fiscal year for days not taken as sick
leave. The amount of monies required to pay those employees who have sick
days over 90 at present, is $1300. I am also recommending that we escrow
$3,000 to provide for the payment of sick time to individuals who termi-
nate from the City in good standing. These monies will allow a department
head to pay-off accumulated sick time without having to wait to replace
the terminated employee as now is the case.
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_6_ May 9, 1980
Mayor and Commissioners
Projects
Cash Register - the present cash register used in the Water Department
is antiquated. In order to provide better control and to eliminate con-
tinued maintenance expenses, we are recommending the purchase of a new cash
register.
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1 Computerization and Microfilming Study - over the last two months I have
been in contact with representatives of MICA which is an organization that
specializes in municipal management control . In past years we have dis-
cussed the possibility of computerization and microfilming. I believe it
is now time to conduct a feasibility study to determine the need of either
of these programs.
1 Bike Path - a $15,000 allocation is recommended for Dania Beach for bike
path construction along Dania Beach Boulevard.
Tree Trimming - during this fiscal year we have begun a tree trimming pro-
ject. In order to continue this project, we will need additional funds
that will approximate $10,000.
Trash Truck - a recommendation to purchase an additional trash truck is
based on two factors: a) the equipment that we have now is completely
jworn out; b) we are going to have to haul our trash out of the City for
i distances that present equipment cannot handle. This purchase is of vital
importance.
Bus - as you are aware, the bus that the City now owns is worn out and
should not be repaired. It has been a constant drain with regard to
maintenance and upkeep. As the City' s Recreation Department is ever
improving its efforts to provide different services to all citizens, trans-
JF portation becomes ever more important. This $20,000 expenditure will allow
us to continue to provide better services for all citizens in Dania.
Beach Improvement - Mr. Tomaini has embarked on a very ambitious program
that will necessitate $10,000 to build chickees, restoration of bathrooms
as well as additional planting of trees.