HomeMy WebLinkAboutO-1980-238 fly�Fr ti�
ORDINANCE NO.238
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AN ORDINANCE OF THE CITY OF DANIA, FLORIDA, AMENDING ITS
{ BUDGET FOR THE FISCAL YEAR 1979-80 BY CHANGING THE FEDERAL
j REVENUE SHARING FUND BUDGET REVENUES AND APPROPRIATIONS FOR
EXPENDITURES FOR THE FISCAL YEAR 1979-80 TO INCREASE SAID
FEDERAL REVENUE SHARING FUND BUDGET ESTIMATED REVENUES AND
APPROPRIATIONS FOR EXPENDITURES FROM THE TOTAL OF $179,073.00
TO $182,073.00, AND PROVIDING THAT ALL RESOLUTIONS OR PARTS
p OF RESOLUTIONS AND ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH ARE HEREBY REPEALED TO THE EXTENT OF SUCH
+ CONFLICT: AND PROVIDING FOR AN EFFECTIVE DATE.
1 WHEREAS, the budget of estimated revenues and ap
propriations for ex-
penditures for the fiscal year I979-80 has been approved by the City Commission
i of the City of Dania, Florida, and
WHEREAS, certain changes to said fiscal year budget of estimated revenues
and appropriations for expenditures are now necessary.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
DANIA, FLORIDA:
Section I . That Federal Revenue Sharing budget for the fiscal year 1979-80
be and the same is hereby amended, deleted and otherwise changed by increasing
the total estimated revenues and appropriations for expenditures from the sum of
$179,073.00 to $182, 073.00 as set forth in the detailed schedule attached here-
to and made a part hereof as "EXHIBIT All.
Section 2. That all resolutions or parts of resolutions and all ordinances
or parts of ordinances in conflict herewith be and the same are hereby re-
pealed to the extent of such conflict.
.�+ Section 3. That this ordinance shall be in force and take effect im-
mediately upon its passage and adoption.
PASSED AND ADOPTED ON FIRST READING on the 13.tfbay of May 1980.
PASSED AND ADOPTED ON SECOND AND FINAL READING on the 27day of May,
1980.
MAYOR-COMMISSIONER
CITY CLERK-AUDITOR
Approved' as to Form and/�Correctiveness
ay[ Z,OL�- (7 e2-6a— ve
�
Frank Adler, City Attorney
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CITY OF DANIA
INTER-OFFICE MEMORANDUM #875
TO: Mayor and Commissioners
FROM: Richard Marant, City Manager
RE: General Fund Mid-year Budget Revisions
DATE: May 9, 1980
As you are aware, March 31 ended the first six months for the present fiscal
year. During this last week, we have spent a considerable amount of time re-
viewing revenues projected for the year as well as expenditures by department.
In both instances we have taken very conservative positions with regard to
projecting year-end figures.
After careful analyses of revenues we have projected additional revenues of
approximately $160,000. I will discuss at a later time how we have decided
to priortize the use of approximately 75 percent of these funds. In pro-
jecting these additional revenues, I want to advise ycu that the carry-over
! surplus of approximately $30,000 from the fiscal year 1978-79 is not in-
cluded in the above figure.
It is estimated that we will have a surplus of $40,000 at the end of this
fiscal year. In addition we believe that there is a $30,000 surplus for
fiscal year 1978-79. Total surplus projected for fiscal year-end 1979-80
will be approximately $70,000.
. V
I will attempt at this time to break dorm the major changes that we recom-
mend with regard to line item changes within each department. I emphasize
the line item changes so that you will understand that none of the projected
revenue surplus is being utilized to make the intradepartmental adjustments.
City Commission
Minor changes.
City Manager
In this department there have been major changes. I have eleminated the po-
sition of a full-time Assistant City Manager. I have realigned the salaries
within my department to include a $200 a month assignment pay for Eugene
Jewell who is acting as my Administrative Assistant. In addition, I have
utilized the funds allocated for salaries for the full-time Assistant to
transition Irma Taylor or) to my staff from the CETA program. Mrs. Taylor
operates the switchboard. Considering the adjustments made within this
department, we still reflect approximately an $8,000 savings from the ori-
ginal estimated budget.
City Clerk
Minor changes.
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Mayor and Pers_ onn_I Commissioners
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Minor changes May 9, 1980
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Finance
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Thereis are no major changes in
register is necessitated this
which department but Administr__-�tion I will discuss the Purchase of
_ later, a new cash
Two major c
$4100 to cover
effect this
bility study
the audit expense
later. y for microfil pease for 1978_79e first being the
Ming and computers and also fundin addition of
lnsura za"On which will be°" a feasi-
-n� P- ensjpn discussed
a) GrouP Insurance - a significant a $14,000 than than
ge in
h) Wor this line item. 9e in grow
' kmens p insurance necessitates
we have an°°�Pensation
a` ad.tiitional $13hrough the
continued efforts of
c) General ,000 reduction in
City
Liability - because oP WOrkmens compensation
Management
y with Risk pensation expenses'.
tional $47,000 my
for the new program Penses.
ver what wasOriginally
general recently adopted b
d) Jud° on liability, we have
errents R Set 9rna11y projected, saved any the
Shore Sanitationtlep1ents - because adds_
line item as well as the of contingent
approximately $67 000 o co liabilities
to co vercthe' we have increased West
e) "Sick Leave Pool " this
approximately this settlements for
'the$4300 whichis a new line the above.
Cit Attor�� will be discussed that will require fu
nding unding of
Due to the f
travel expenses
that our Cit P ses within y Attorney
the area of $700 this depart ey has become
the addition of 19iscella p tment will re a cosmopolite
ses, have r Assistant eous
gal f quire
n travel
an ylees witurre minor adjustments in
equired an adjustment of Attorney as well as is 'Advisor $4,000 Partment due to
�.� Boards outside court expen-
Minor changes.
CO!It nger_�cv
The line item f
tingency has °r sal3r
been y contingency
9 Ts not
includedincreased to a has been zeroed
that the audit in this pProxinratel
has not contingent y $40,000 out and the general
been subrnitted. figure at this The surplus fromcon-
_ time due to th 1978_
e fact
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Mayor and Commissioners
3_ May 9, 1980
Special Projects
I Two major changes in this area include $15,000 for a bike path and $10,000
{ for additional tree trimming. These two items will be discussed later.
Construction & Maintenance
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Minor changes.
} City Safety
Minor changes
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Police
Due to the fact that we have made internal adjustments within this depart-
ment, we are now able to provide funds for two cars, one new copy machine
and two new radios.
Fire
Minor changes.
' Building & Zoning
We are recommending the transition of Cynthia Langston from the CETA program
to a full-time status in this department. Line item adjustments within the
department are such that this transition can be made with existing funds
from within the department.
EMS
Minor changes.
Cemetery
Additional funds have been committed that approximate $1200 to complete
fencing installation along SW Fourth Avenue.
City Hall
Minor changes.
Garage
Minor changes.
Public Works Administration
Minor changes
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Mayor and Commissioners -4- May 9, 1980
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Streets & Parks
There are three critical concerns within this department: a) Additional
equipment for trash removal is absolutely necessary, the purchase of an
additional trash truck will approximate $32,000; b) We have had to increase
our land fill disposal fees some $6500 due to the fact that the land fill
behind the Airport Hi-Way Drive-in is now closed and we will be required to
haul our trash to a county facility; c) $10,000 has been added to the
electricity line item to cover additional electrical expenses for street
lighting.
Social Services
Minor changes.
Recreation Administration
Additional monitary requirements within this department will require the
addition of $20,000 for the purchase of a bus which will be discussed later,
Beach
During the last budget hearings $10,000 was requested to make certain im-
provements to Dania Beach. This $10,000 figure has now been inserted in
as a line item in this department.
a o
Frost Park
A $3,000 line item change has been made to provide for the installation of
a concrete light pole.
Modello Park
Minor changes.
Swimming Pool
Minor changes.
Houston Park
Minor changes.
Mullikin Park
Minor changes.
Northside Park
Minor changes.
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Mayor and Commissioners -5- May 9, 1980
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Brooks Park
Minor changes.
Summer Program
Minor changes.
RECOMMENDED ADDITIONAL EXPENDITURES FOR FISCAL YEAR 1979-80
Personnel Management
Personnel - due to the fact that the CETA program has changed significantly,
it becomes extremely difficult to hire qualified individuals to fill va-
cancies. We will attempt to eliminate all CETA positions in the budget
year 1980-81. We are moving in this direction by the transition of Cynthia
Langston, Irma Taylor and Pat Ziegler. These changes were effected through
line item changes within each department. CETA positions still remaining
in the City total 6.
Revised Cost of Living Program - approximately 5 to 6 years ago the City
granted the employees a 5 percent cost of living increase each year in May
in conjunction with the consumer price index. As we are all aware, double
digit inflation is now a fact of life and will probably be so in the years
to come. I believe it is time we recognize that a small adjustment needs
to be made in the area of the cost of living. A 3 percent adjustment is
recommended for May 1, 1980, through September 30, 1980. The cost of this
y 3 percent adjustment will total approximately $25,000 for fiscal year 1979-
80.
Sick Leave - at the present time, city employees are allowed to accumulate
sick time with no limitation as to the number of days accumulated. In the
instance where employees accumulate over 90 days, they have the option of
taking those additional days over 90 as vacation days on a one for two
basis. I am recommending a policy change that will allow any employee to
accumulate only 90 days of sick time. The policy change would also in-
clude a stipulation that once an employee reaches a 90 day maximum that he
will be paid for days accumulated over 90 within that particular fiscal
year for any days not taken over 90. In effect, an employee could be paid
for a maximum of 12 days in any fiscal year for days not taken as sick
leave. The amount of monies required to pay those employees who have sick
days over 90 at present, is $1300. I am also recommending that we escrow
$3,000 to provide for the payment of sick time to individuals who termi-
nate from the City in good standing. These monies will allow a department
head to pay-off accumulated sick time without having to wait to replace
the terminated employee as now is the case.
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Mayor and Commissioners -6-
May 9, 1980
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Projects
Cash Register - the present cash register used in the Water Department
i is antiquated. In order to provide better control and to eliminate con-
tinued maintenance expenses, we are recommending the purchase of a new cash
register.
Computerization and Microfilming Study - over the last two months I have
been in contact with representatives of MICA which is an organization that
specializes in municipal management control . In past years we have dis-
cussed the possibility of computerization and microfilming. I believe it
is now time to conduct a feasibility study to determine the need of either
of these programs.
Bike Path - a $15,000 allocation is recommended for Dania Beach for bike
path construction along Dania Beach Boulevard.
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Tree Trimming - during this fiscal year we have begun a tree trimming pro-
ject. In order to continue this project, we will need additional funds
that will approximate $10,000.
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Trash Truck - a recommendation to purchase an additional trash truck is
based on two factors: a) the equipment that we have now is completely
worn out; b) we are going to have to haul our trash out of the City for
distances that present equipment cannot handle. This purchase is of vital
importance.
Bus - as you are aware, the bus that the City now owns is worn out and
should not be repaired. It has been a constant drain with regard to
maintenance and upkeep. As the City's Recreation Department is ever
improving its efforts to provide different services to all citizens, trans-
portation becomes ever more important. This $20,000 expenditure will allow
us to continue to provide better services for all citizens in Dania.
Beach Improvement - Mr. Tomaini has embarked on a very ambitious program
that will necessitate $10,000 to build chickees, restoration of bathrooms
as well as additional planting of trees.
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