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HomeMy WebLinkAbout1991-09-16 Workshop City Commission Meeting Minutes and Agenda Y. MINUTES DANIA CITY COMMISSION WORKSHOP MEETING SEPTEMBER 16, 1,991 ROLL CALL: Present: Mayor: Bob Mikes Vice Mayor: Charles McEl.yea Commissioners: Bill Hyde John Bertino City Attorney: Frank Adler City Manager: Robert Flatley City Clerk: Wanda Mullikin Absent: Commissioner: Bobbie Grace City Manager Flatley advised that Lisa Layne, Rachlin & Cohen, will be late for this meeting and suggested item 2 be addressed prior to her 1% arrival . ITEM 2 WAS HEARD AT THIS TIME 1. Sewer rates for FY 91-92 ' City Manager Flatley requested Lisa Layne, Rachlin & Cohen , present background information on the regional waste water system and the impact on sewer rates . - Lisa Layne advised that her office analyzed the water rates for the upcoming year based on the City budget and that they appear to be adequate . She recommended the City adjust the conservation blocks based on the most recent 12 month consumption data . Ms . Layne mentioned that the City has not obtained a waste water study in a long time and presented a preliminary 5 year study that she expects to be in final form in a week. She commented on the debt service impact that should take effect October of 1992 regarding the Large User Agreement with Hollywood and the need for the City to budget a significant increase in sewer rages . Ms . Layne explained that i.n reviewing the City' s budget for 1991/92 FY she allocated the components between fixed costs in running the system relating to costs for consumption , treatment costs passed thru from Hollywood, accounting, billing , personal services , insurance and administrative costs . She explained that sources of revenue had to be taken into account ; interest income and miscellaneous revenues , i .e . , turn-ons , turn-offs , had check charges . The base facility charge was figured on how many equivalent bills are sent out during the course of the year on a bimonthly basis; residential category billed based on the units and business category based on meter size equivalencies. She explained that the calculation was determined by taking the net revenue requirement divided by the number of equivalent bills sent out to develop a base facility charge on a bimonthly basis which came out to $13 . 24 per unit . Consumption charge was figured by taking the cost of Hollywood' s processing and the City ' s cost for electricity and chemicals and dividing it by the gallonage billed to customers which is $2 . 83 per thousand gallons . She explained that the City' s current charge is $8 . 66 bimonthly on the base facility charge and $2 .03 per thousand on the consumption charge . Ms . Layne recommended to retain the crap on the sewer gallonage for residential units in the present sewer rate design and to remove the cap on businesses for sewer gallonage. Slie mentioned that the City presently gives a reduced rate after 250 , 000 gallons for businesses and WORKSHOP MEETING 1. SEPTEMBER 16, 1991 i felt this should be eliminated as this could generate an additional $100, 000 in revenue. Ms . Layne commented on Hollywood ' s charge to Dania for treatment of sewerage for this coming year including the fiscal year 89/90 adjustment and the actual. estimated costs for the 91 treatment . Ms . Layne commented cn projections for 1993 in regard to the debt service for the bond issue with Hollywood and presented a comparative survey on sewer rate charges with other cities in the area . ITEM 3 WAS HEARD AFTER ITEM 1 ITEM 2 WAS HEARD PRIOR TO ITEM 1 2. Water Plant: a) Water plant bid evaluations John Calvin, Berry & Calvin, advised that 9 bids were received on the renovations to the Water Plant and that R.J . Sullivan, Inc. was the lowest bidder at $815, 000. Mr . Calvin stated that there is a possibility that this bid can be decreased due to a miscellaneous item included in the bid that may or may not be spent . He felt that Mr. Sullivan may be able to decrease the bid by $25, 000 and that he would recommend to award the bid to R . J . Sullivan with the possibility that the cost will be lowered opposed to rebidding the project . w, b) Reduction in water plant renovation engineering inspection fees Mr . Flatley advised that since Bud Palm, Utilities Director, has been hired the engineering inspection fees have been reduced by some $20, 000 . He mentioned the proposed Construction Certification fee charge of $79 , 000 by Berry & Calvin has been reduced to $50 , 000 . % II John Calvin, Berry & Calvin, explained that his office would not. have to l, t be at the water plant on a consistent basis for inspections due to the ^' ! experience of Mr. Palm which has decreased their proposed engineering fees . Mr. Flatley stated that the approval for Berry & Calvin ' s engineering services in the amount of $50 , 000 will be added to the next agenda . Cc) Roof repair at water plant The Commission directed Bud Palm to check into what cast would be involved to replace the entire roof at the water plant . ' d) Water tower painting and design alternatives City Manager Flatley mentioned that due to the development on the east side, the City needed to enter the Ft . Lauderdale interconnect for additional water as the Dania water tower lacked enough pressure for the east side. Mr . Flatley suggested a new tank be built on the east side that would eventually service the entire City and then Ft . Lauderdale ' s service costs would be eliminated . He also suggested the option to repaint and repair the old water tower to be used as a landmark and not pay the high cost for structural work needed. John Calvin stated that he wasn ' t aware t;he City depended on or used the water tower in the nine years he has been City Engineer and he didn ' t think the tower has been filled to capacity more than 20% of the time. He felt the City has a need for ground storage with high service pumps but that a tower on the east side is not necessarily the answer. Discussion followed on the inability to gauge the water level in the Water Tower and whether monies should be spent to install a pressure valve. ITEM 1 WAS HEARD AT THIS TIME 3. Typical R-O-W for City Code purposes . City Manager Flatley mentioned that the City needs to establish a typical right-of-way design to be used in accordance with code requirements. WORKSHOP MEETING 2 SEPTEMBER 16, 1991 4. iewed his design as prepared for a John Calvin, City Engineer , rev be used for Dania and presented other typical right.-of-way detail to city designs for a comparison. Mayor Mikes suggested adding consideration of this design to a meeting with a light agenda. ITEM 5 WAS HEARD AT THIS TIME 4. Sanitation rates for FY 91 - 92 of the Reuter Mr. Flatley encouraged attendance at the pre-opening Recycling Plant on Friday at 9 : 00 a . m . Mr. Flatlet' stated that the sanitation rate to cover all costs llection, hull: trash will be for approval at the next regular meeting. $18 . 85 and that the contracts for garbage cosh an chipper service will be ready A Discussion followed on the terms of the City' s r_ontract in relation to the Reuter Contract . suggested to store the City' s garbage equipment in Commissioner Bertino sug3 o back into the garbage r'ollection _ s the event the City' deciyears fromnow . business in three y ITEM 6 WAS HEARD AT THIS TIME 5, Agency requests for funding from Child Care Connection and Area Agency on Aging. Agency on Aging explained that Dania A representative on behalf of Area g ents the received $191 , 223 worth re services for their resid contrributionstb,. Pas year and submitted a fair share report showing Cot 574 andwhi will munic She into $59 , 166in federal requested deraland statelmonies on order to meet, the mandated local 10% match. Commissioner Bertino expressed the need to ould l use ti o ke to contribute positive payer monies for municipal uses only and stated that Dania w are very P to these agencies as well as to other agencies that residents but that Dania cannot afford it . Mayor Mikes commented on Dania ' s low assessed property value due to lack Of wealth in the City but expressed the nehe�°cliesibute something to these agencies due to the involvement by that inrehresentatareafaretservhe hced each yearild Care eatlancostlofd$20 ,7362andmthats they are only requesting a contribution of $13 , 110 . Discussion followed on Dania�hepbudgetolicy sto donate in 5t o these not mtwo agencies donations , the possibility of revising and the precedent that would be set to contribute to other deserving agencies as well . ITEM 4 WAS HEARD AT THIS TIME 6 . Cl.osing hours on bars City Attorney Adler presented section 4 (a Page ions from the City of Hollywood Code that he felt addresssedethen�rthPslicenser extending hours on bars and the fee to charge for Discussion followed on restricting the extension of bar hours for businesses operating as a restaurant bar , hotel or motel bar , night club or show club in the city. After further discussion, the Commission generally agreed to not make any changes to the bar hours . 7 . "Discover Dania" , re-edited for final approval WORKSHOP MEETING 3 SEPTEMBER 16 , 1991. Y City Manager Flatley advised that some changes have been made t.o thesed video tape "Discover Dania" being aired on Jones11 beInter held e and ad prior to the that a premiere showing film Wi commission meeting on October 8 . 8 , Re-landscaping project for Dania Beach Boulevard cloverleaf at the beach. Dan Oyler , City Planner , explained a five (5) year grant commitment to provide $300 , 000 per year to beautify State Highways by F.D.O.T. He stated that Mr . Carl Higgins , Highway Maintenance Specialist for F.D.O.T. , has set aside almost $37 , 000 worth of plant materials f areas or Dania excluding labor for installation. Mr . Olyeroverpass mS .R. 84 and Downtown for beautification; A-1-A/Dania Bch . Blvd overpass , Dania/U.S . 1 . He then reviewed the procedures thaCitytCrewlandementioned used to prepare the areas for planting by delivery would be expected in January. on making this a community project to complete the Discussion followed ays , irrigational needs , pl.anc selection and planting within two d maintenance costs . Mayor Mikes suggested that Mr. Olyer attempt to schedule the dethe livery the plants on a sporadic basis instead of all at onces that om dying,proper planting procedures can be followed and to keep plants 9. Two F.D.O.T. roadway service/maintenance ado greements a) Dania Beach Boulevard cloverleaf at the beach b) SR 84 from I-95 west to South fork of the New River i '. City Manager Flatley advised on the need to enter into service/maintenance agreements with F.D.O.T. and commented on the h � progress of the Marina Mile Association developments . Mr . Flatley is being filed tom he advised that the annexation billLaudrdle is iortake17 over asome of will know if Davie or Ft. havet havve been made in forming the area . Mr . Flatleyfor the association with the businesses in the area a art ofrDania�evelopment and the benefits to the businesses for being P 10. Dania Memorial Tree Program Dan Oyler, City Planner, explained that many cities in Broward County ee in utilize the Memorial Tree Prograoofwae reby l departedlovedzens pone .lant a r He advised public lands or parks in memory plaque and concrete monument at the axe that Coral Springs uses a brass of the tree and thattheMfamilyill r. Oyler ��mmentod ers d o service n thecoststinvolvedefor.e tree r being planted . the tree and plaque and the areas in Dania that could use this program. Commissioner Bertino suggested to involve civic associations in this tree program and to not restrict this program for memorial purposes . P 11 . Start u times for regular Commission meetings Commi-ssioner Hyde suggested start up times for regular Commission meetings be moved up to 7 :30 p.m. He mentioned the interest from citizens who wish to be involved in the meetings but can' t remain because the meetings go so late. d coils Commission comments were made in regards wto the pros and longer changing the time and the City' s g roth meetings . 12. Double-fee penalty for trash violations (8 SW 1. Court) Mr. Flatley recommended to alter the double-fee penalty charge for trash violations as it is too high. He then explained the procedure that arrangements used in allowing violators a three day time for removal of the trash prior to the penalty . Vice Mayor McElyea commented on the lack of enforcement for trash violations to certain citizens and the high costs to the normal q SEPTEMBER 16, 1991 WORKSHOP MEETING r" - i Y. population. Vice Mayor McElyea felt the need to be just in imposing these penalties to all citizens. 1.3. Discussion of updating the Cemetery Board ordinance. Mr . Flatley advised that the last ordinance covering Memorial Park and Woodlawn cemeteries was adopted back in 1952 and that no provisions have been included for Westlawn. He stated that City Clerk Mullikin recommends a committee be formed with the City Attorney, Finance Director, Public Works Director and City Clerk to compile an up-to-date ordinance governing all three cemeteries that would be brought back before the Commission. The Commission agreed. 14 . Discussion of using Police Capital Funds for a City Hall building addition for law enforcement. City Manager Flatley suggested to build an addition onto the Police Department with the use of capital police funds. He mentioned the overcrowding of City Hall offices and how the addition would free up space in the upstairs police department that could be used for city employees . He stated that the funds can only be used for new construction and felt this to be a beneficial. project. He advised that the space would remain part of City Hall and that BSO would be required to lease. Y � 1 City Manager Flatley commented on the problem of dump trucks traveling down 12th Avenue and Taylor Road spilling fill on the road and the danger of them running red lights . He recommended proper si.gnage be placed on 12th Avenue to deter trucks and to enter- into an agreement with Mr. Picarilli to provide cleanup of the road with a street cleaner . � 1 City Attorney Adler mentioned the need to enforce the payment of special k. assessment liens for the NE 7th Avenue project and requested permission to go forward with legal action. The Commission agreed to ad this to the next agenda . Roxanne Knight commented on the need to enforce the FEC Railroad to cut the grass along the railroad where the City maintenance ends . This workshop meeting was then adjourned. MAYOR-COMMISSIONER CITY CLE�1AUDITOR WORKSHOP MEETING 5 SEPTEMBER 16, 1991 i A, k. AGENDA DANIA CITY COMMISSION WORKSHOP MEETING MONDAY, SEPTEMBER 161 1991 7:00 P.M. 1. Sewer rates for FY ' 91- 192 2 . Water Plant: a) Water plant bid evaluations b) reduction in water plant rennovation engineering inspection fees c) Roof repair at water plant d) Water tower painting and design alternatives 3. Typical R-O-W for City Code purposes s for FY 91-' 92 4 . Sanitation rate ' from Child Care Connection and Area 5. Agency requests for funding Agency on Aging ? 6. Closing hours on bars A � 7 . "Discover Dania" , re-edited for final approval 8. Re-landscaping project for Dania Beach Boulevard cloverleaf at the beach 9. Two F.D.O.T. roadway service/maintenance agreements a) Dania Beach Boulevard cloverleaf at the beach b) SR 84 from I-95 west to South fork of the New River 10. Dania Memorial Tree Program 11. Start up times for regular Commission meetings 12 . Double-fee penalty for trash violations ( 8 SW 1 Court) 13. Discussion of updating the Cemetery Board ordinance 14 . Discussion of using Police Capital Funds for a City Hall building addition for law enforcement.