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HomeMy WebLinkAbout1991-03-21 Workshop City Commission Meeting Minutes and Agenda MINUTES DANIA CITY COMMISSION WORKSHOP HEFTING March 21 , 1991 ROLL CALL: Present : Acting Mayor : Bob Mikes Acting Vice Mayor : Charles McElyea Commissioners: Bill Hyde Bobbie Grace John Bertino (late) City Attorney: Frank Adler City Manager: Robert Flatley City Clerk: Wanda Mullikin ITEM 3 WAS HEARD AT THIS TIME 1. -Water System improvements to water mains and laterals - a bid for a one year contract renewable each year. City Manager Flatley reminded the Commission that Berry & Calvin was requested to prepare a proposal on replacing the rpY old 2" water lines in the City with 6" lines so that bids could be advertised. Mr. Flatley mentioned that water pressure has been very low in some areas of the City due to the 2" lines requiring more water to be drawn down from Fort Lauderdale. He stated that 6" lines would increase the pressure from the City end which would decrease the water needed from Fort Lauderdale . His recommendation was to enter into a one year contract renewable each year so that the City could make improvements as monies become available. Don Windham of Berry & Calvin mentioned the need to replace all of the 2" lines as they are not sufficient for servicing the City population now and presented his preliminary proposal on provisions for furnishing water system improvements for bidding purposes . In reviewing the proposal , Acting Mayor Mikes requested a change to page 18 of 44 first paragraph regarding specifying the type of gaskets for flanged unions . I Marie Jabalee , Finance Director, clarified for City Manager Flatley that since this project will be funded by impact fees , the timing of the project will riot affect the budget . City Manager Flatley mentioned that Berry & Calvin does not need further direction to go forward with advertising for sealed bids to be brought back to the Commission at a regular meeting in April . 2. Renovations recommended to the Water Treatment Plant and funding proposals to accomplish them. City Manager Flatley presented the Commission with Berry &. Calvin ' s report for the water treatment plant physical evaluation for their review and mentioned the need to discuss financial alternatives with Lisa Lavne of Rachl.in & Cohen. John Calvin of Berry & Calvin informed the Commission of several meetings with Bud Palm, Utility Director, with regards to the renovation of the Water Treatment plant to ensure all costs have been presented. WORKSHOP MEETING 1 March 21 , 1991 4, Berry & Calvin reviewed the chemical syste Ray Shimokubo of m ed at tlWCons and responded to renovations need pertinent questions b)' the mision hr company Lisa Layne of Rachsin studyeonethexplacosdtstOftthis renovation performed an analy. and its affects on waterrovi rates .ed for S8S5, 000n men tioned the current budget p this project with around 6 months of interest which makes the current rates sufficient to osorb endati cos on abternatlivesnportfinan�cinge1 this project in the future based on the City' s timing frame . Ms . Layne suggested that RFP ' s be sent out to several term loans as the financing must lending institutions on the alternatives available on 5 , 1 and 15 year short and long be in place prior to entering into a contract for the renovations . City Manager Flatley suggested that Lisa Layne work with Marie Jabalee to send out the loan proposals and ,once received, totrank and trevie w them he with their recommendations to be re ITEM 4 WAS HEARD AT THIS TIME ITEM 3 WAS HEARD AT THE BEGINNING OF THE MEETING 3. Policy guidance requested in the newly annexed area regarding city code requirement for sidewalk construction in conjunction with the building of a single family home. 3 Will Allen, Growth Management Director, informed the Commission that DrequestviSanaotwaivefthe crom lityl]requirementewly tto area, has made a install a sidewalk with the construction of his single family home at sW 44 Street and SW 23 Avenue. Mr. Allen stated that Mr . Sandstrom is willing to enter into an the sidewalk at a later date when agreement to install sidewalks are being instal led in the rest othehinstallatiion. that he would have to post a bond covering Mr . Allen made a recommendation to require Mr. Sandstrom to install the sidewalk at this time for less disruption Mr . Aand cost since he is responsible as property stated the need to establish ation policy areaon the instare wllatbe ion of ny j sidewalks in the newly more requests . Commissioner Hyde mentioned that there are no sidewalks in front of the homes in the immediate location of this home and dtthat requiring ucMr . Sandstrom m to oainstall a sidewal}: would be Vice Mayor McElyea suggested that special assessment Actingnted sidewalks projects could be implemeltotlestablishnaepolicy for the and expressed general approval installation of sidewalks . ill City Man atFthelregular mentioned meetingthat on Marchs26thwand be up brought up recommended a policy be established. City Attorney Adler reminded the Commission of situations that have come up in the past where bonds are placed for emethese type of impancelsntheabondhe Heo suggested rthe need when the bonding company place special upgrade areas . Heent ams ill menti nedatheeneedgtolfollows as a way to establishing policy or to go thru the proper the Code in establishing procedure and change the code. WORKSHOP MEETING 2 March 21 , 1991 i 4 The Commission generally agreed to maintain a citywide policy to require the installation of sidewalks unless a petitioner comes before the Commission for a variance request . AT THIS TIME, ITEM 1 WAS HEARD ITEM 4 WAS HEARD AFTER ITEM 2 4. Request for increased benefits by B.S.O. officers remaining in City Police/Fire Pension Plan. Mike Smith stated that an ordinance has been presented by a representative of the 16 Police Officers covered by the Dania Police & Firefighters Retirement System requesting an increase in benefits . He mentioned that the ordinance is rather premature as the actuarial study showing the costs of this increase will not be ready until May and changes need to be made to the language . Commissioner. Grace expressed her concern that the General Employees have not received equal benefit increases as the •. ' Firefighters and whether the City would be prepared to follow the same procedure for the General Employees if the increase is made for the Police Officers . Mike Smith responded to a misunderstanding that BSO gives 1 the City money in relation to pension benefits but instead BSO charges the City for police services and part of the service cost goes towards benefiting Police officers salaries . He expressed his concern with tying the City' s . 1 pension costs with the Florida Retirement Svstem as their .u, costs will be going up significantly each year. Commissioner Grace felt the need to review the budget in an effort to weigh the possibilities for this increase and to wait until the actuarial study is completed so that the I actual cost of the increase is available prior to further review. Marie Jabalee, Finance Director , responded to Commissioner. ' Bertino regarding if the payback from BSO is factored in the City Budget by stating that the entire BSO contract and pension costs for police officers is budgeted as an expenditure and the payback from BSO is budgeted as revenue. The officers should pay 7% and the City contributes 896 for a total. contribution of 15% of base wages. Commissioner Bertino stressed that these officers are only asking for the same amount of dollars that the City pays towards the officers in FRS along with the same benefits . He also mentioned that the officers have agreed to pay the difference above what the City pays in the BSO contract . Marie informed the Commission that the definition of earnings as stipulated in the proposed ordinance will substantially increase the firefighter ' s supplemental contribution paid by the City as well as the police officers contribution even if they pay the difference . She expressed her concern that the ordinance changes the definition of earnings for al.l members to include all kinds of compensation such as detail , overtime and accrued time for police and firefighters . Acting Mayor Mikes mentioned the need to take a look at the budget and expressed his concern on whether the City can afford this increase . He agreed with Commissioner Grace to wait for all information regarding the cost of these benefits and the need to he fair with all employee groups . WORKSHOP MEETING 3 March 21 , 1991 1 A F Commissioner Bertino expressed his understanding that in accordance with the BSO contract , the City is charged the same pension rate for the 16 officers that is used for BSO officers in the Florida Retirement System. He explained that the City obtains a credit back each month from BSO as the City contributes a much lower rate towards the officers in the Dania Plan and that this credit comes to around $40 , 000 a year . In an effort to give these officers the same benefits that the BSO officers receive , the City would pay what they are charged in accordance with the BSO contract and not receive the credit . Several police officers explained their reasons for remaining in the Dania Plan as the cost was too high to buy back their years of service into the FRF. Discussion followed regarding the need to equalize the benefits . Acting Vice Mayor McElyea felt that the City of Dania has an obligation to give these officers what they were represented by the City to receive at the time they opted to stay in the Dania Plan. Discussion followed on the financial affect this ordinance will have in regards to the BSO contract . Thecall Commission ain a better generally agreed to wait until the City +; financial picture and an opportunity to view the actuarial r, report on the ordinance sometime in May. AM 5. Cost estimate to update the Arnold/Goodwin airport i y , report known as the "Dania Plan" . City Manager Flatley mentioned the need to update the "Dania Plan" with updated projections on the impact from the expansion of the Airport South Runway thru ex the year 2005 . ex Flatley informed the Commission that the cost will be $5, 000 to update the plan and that it should take one month to complete . 6. Status reports on the following: I l Northside Park City Manager Flatley reported that design plans have been prepared for Northside Park. He informed the Commission that repairs are being made to the sprinkler system and that subsoil is being used from the Olsen Middle construction project . Discussion followed with Mike Smith, Personnel Director, on review of the design plans for the location of the tennis, basketball and paddle ball courts along with pertinent issues relating to the operation of Northside Park . At this time, Mike Smith reported that 56 resumes have been received for Recreation Director and that he has selected 27 candidates from the 56 who have met the requirements of the position. He mentioned that a review board comprised of Recreation Directors from comparable cities to Dania have reviewed the 27 candidates and selected 6 semi-finalist to be interviewed by the Commission. Beach Restrooms City Manager Flatley reported on the deplorable condition of the bathrooms at the beach and mentioned that the City will not be receiving a qrant this year for these improvements . He recommended to build two bathrooms by connecting them into the City sewer system at the lifeguard restroom along with replacing the plumbing and fixtures for a cost of around $20 ,000. Mr. Flatley informed the Commission that plans for the bathroom improvements can be prepared by the WORKSHOP MEETING 4 '.March 21 , 1991 'y Chief Building Official , who is a licensed architect , at a savings to the City. Discussion followed regarding beach maintenance and the proper functioning of beach parking meters . Marina Mile Association City Manager Flatley mentioned that monthly meetings have been conducted since July with property owners located on the southside of State Road 84 who are interested in an effort to stimulate redevelopment . Mr. Flatley mentioned that an association has been formed with these property owners called Marina Mile Association . He requested an expenditure of $500 a year to join the Marina Mile Association to show participation in the redevelopment of this area. Future City Office Space City Manager Flatley brought up the subject of over-crowding of City Hall office space . He said the City could utilize the Boisey Waiters Center for additional. space but explained the inconvenience to citizens going to several locations for City services . Mr. Flatley informed the Commission that the Broward County Library is anticipating to move to the O'Donald Building near Stirling Road in an effort to expand and that some departments could then utilize the City Hall 1, space not utilized by the Library. Mr. Flatley expressed } the idea of negotiating with Broward County to assist the City in moving and expanding the Library and renovating the t City Hall offices as one exchange for Dania ' s loss of some 37 acres of land with the expansion of the airport . s The Commission suggested that the City should determine the total amount the County owes Dania for the 37 acres and that s, part of the first years payment from the County could be used towards the City ' s purchase of the O'Donald Building which could then be leased back to the County for the Library. 1 Mr. Flatley mentioned that he will continue with this idea `{ and advise the Commission on any developments . Dania Pier Request for Proposals (RFP) The Commission generally agreed with City Manager Flatley to use the firm of Berry & Calvin to prepare the request; for proposals for the Dania Pier project . This workshop meeting was then adjourned. II - MAYOR-COMMISSIONER X,'���1'l� CITY CLERK-AUDITOR WORKSHOP MEETING 5 March 21 , 1991 i Y. r AGENDA DANIA CITY COMMISSION WORKSHOP MEETING MARCH 21 , 1991 7:00 P.M. 1. Water System improvements to water mains and laterals — a bid for a one year contract renewable each year. 2. Rennovations recommended to the Water Treatment Plant and funding proposals to accomplish them. 3. Policy guidance requested in the for newly annexed area uction the regarding city code of a single family home . in conjunction with the building ! by B.S.O. Officers 4. Request for increased benefits Pension Plan. remaining in City police/Fire to date the Arnold/Goodwin airport report 5. Cost estimate up known as the "Dania Plan" . 6. Status reports on he following : r Park Beach Restrooms f Marina Mile Association Future City Office Space Dania Pier Request for Proposals (RFP) i i