HomeMy WebLinkAbout34833 - MINUTES - City Commission r
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AGENDA
DANIA CITY COMMISSION I
WORKSHOP MEETING
TUESDAY, JANUARY 7, 1992
8:00 P.M.
1 . Six month review of Tim Tapp, Recreation Director.
2 . Variations to the City Commission - City Manager form of
government.
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3 . Discussion of monthly utility billing and status report on a City
newsletter.
4 . Seacoast Sanitation presentation. i
5 . Choice of paint color for the Water Plant.
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YI 6. Request by Southern Bell for utility easement on City Hall
property.
7 . Request by Smilen Building Corporation for return of funds
deposited for alley paving.
8. Occupational license for J b J Auction located at 2822 Griffin
Road.
9 . Errant golf balls from nearby driving range finding their way to
Meadowbrook Condominium parking lot.
1 10 . Bungee jumping at Seafair.
11 . Discussion of possible vacrancy problems that may occur with the
County' s quick-take of the Trail ' s End Trailer Park.
12 . Representation at Broward Day 1992 to be held on January 29-30,
1992 .
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MINUTES
DANIA CITY COMMISSION
WORKSHOP MEETING
JANUARY 7, 1992
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ROLL CALL:
y. Present:
Mayor: Bob Mikes
j Vice Mayor: Charles McElyea
it Commissioners: Bobbie Grace
John Bertino
-j City Attorney: Frank Adler
City Manager: Robert Flatley
City Clerk: Wanda Mullikin
Absent:
Commissioner: Bill Hyde
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ITEM 3 WAS HEARD AT THIS TIME
ITEM 1 WAS HEARD AFTER ITEM 10
?r 1 . Six month review of Tim Tapp, Recreation Director.
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Commissioner Bertino requested an explanation on the recent changes
j in responsibilities for some recreation employees and the cost
j involved . He also requested an organizational chart showing the
i structure of the department.
In regards to Mr. Tapp' s review, Commissioner Bertino felt that he
was hired for his expertise in pier operations and grant
submissions and that Public Works responsibilities were not a part
of his position.
City Manager Flatley gave a brief overview of Mr. Tapp' s abilities
in assuming recreation and public works responsibilities since his
being hired in April 1991 . He recommended Mr. Tapp be upgraded to
a salary of $40, 000 due to his additional duties in both the Public
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Works and Recreation Departments.
Vice Mayor McElyea commented on the need for supervision in the
Public Works Department and comments that Bud Palm, Utilities
Director, may have the necessary experience for the job. He
requested City Manager Flatley supply him with a record of
maintenance on all Public Works vehicles.
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Commissioner Grace commented that Mr. Tapp' s expertise was in the
Recreation area and that he should not be placed over Public Works.
She felt that if the Public Works Department is having problems
then this should be addressed as a separate issue. She said that
people have complained to her that the City is now charging for
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recreation services at Modello Park and requested an explanation.
: .I Tim Tapp, Recreation Director, advised that his fee proposal has
not been presented to the Commission as of yet and that his
intentions were to charge people for private affairs when using
park facilities to help increase revenues . Mr. Tapp explained his
recent changes made to Recreation by taking Mardie Holloway from
Modello Park and Kristen Jones from Frost Park and assigning them a
to all the City Parks . He felt this would better utilize their
skills based on their experience in the recreation field and stated y, '
that both employees were in agreement with the change. .,_ '
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WORKSHOP MEETING 1 JANUARY 7, 1992
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Mr . Tapp commented on his efforts to review the City ' s streets and
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alleys and supervision of the trash and garbage collection as part '
of his Public Works responsibilities . '
I Vice Mayor McElyea expressed his dissatisfaction with the present C
trash and garbage collection services in the City and the need for
supervision in this area .
This item was continued to the regular meeting of January 14 , 1992.
ITEM 5 WAS HEARD AFTER ITEM 1
ITEM 2 WAS HEARD AFTER ITEM 10
2. Due to Commissioner Hyde's absence, the Commission decided to
continue discussion of variations to the City Commission - City
Manager form of government until the next workshop.
j ITEM 3 WAS HEARD AT THE BEGINNING OF THE. MEETING. j.
3. Marie Jabalee, Finance Director, reported on staff 's cost
analysis to change bimonthly utility billing to monthly utility
billing. Marie advised that the increase cost with an additional
motor reader would be $57, 180 and without the meter reader it would
be $27, 691 less. She explained the need for an additional cashier
costing $23, 912 with benefits and advised that the present cashier
is overloaded ringing in the present bills received and that this
would double her work load.
Commissioner Bertino expressed his opinion that monthly billing is
needed based on the high two month bill citizens receive which
causes them a hardship to pay at one time. He suggested to
eliminate the need for a meter reader by reading the meter one
month and estimating the following and to look into hiring part-
time personnel for the cashier work to save on the cost of employee
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benefits . He also suggested to research the possibility of using
a payment agency for the billing .
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Mr. Flatley presented a 1991/92 rate comparison report distributed
by the City of Hollywood showing utility rates for 14 cities . He
advised that Dania is lower than Broward County, Oakland Park,
Wilton Manor, Miramar, Plantation, Pembroke Pines , Davie and Cooper
City; Dania falls in the middle and is even with Sunrise and
Tamarac. He explained that the water, sewer and sanitation fees
received go directly to pay for services and that the City is not
receiving any excess revenues .
In response to a citizen who came forward to discuss the high
garbage collection fees , Mayor Mikes explained that Broward County
has built incinerators that have forced cities to pay high tipping
fees to dispose of their garbage . Mayor Mikes mentioned that Dania
is one of four cities using the Reuter Recycling plant that is
cheaper than the Broward County incinerator.
City Manager Flatley advised that Dania ' s garbage rate is $18 .00
compared to the $22 . 00 charged for the annexed area under Broward
County ' s contract with IWS since it goes to the Broward County
incinerator. Mr. Flatley also reminded the audience of the recent
building moratorium imposed by Broward County due to over capacity
of the Hollywood Sewer Plant and to anticipate a rate increase to
repair and develop the plant to service the area.
Lou Manzella , Seacoast Sanitation, came forward to clarify that his {
cost to the City to pickup garbage is $11 .41 per unit per month and
that he didn ' t know why the City charges residences $18.00.
City Manager Flatley clarified that Mr . Manzella is paid $11 .41 for
his garbage collection and that the additional charge covers hard
junk and bulk pickup by Southern Sanitation.
WORKSHOP MEETING 2 JANUARY 7 , 1992 '.
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"<_ r Residents complained that Southern Sanitation is not picking up
t1 hard junk on the west side of the City, that the utility bills are
too high for people on fixed incomes and that residents were not
=an properly notified of the reduction in time to pay their water ft
bills . I{ ,
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y Marie Jabalee, Finance Director, stated that people have 15 days to rt
pay water bills before the penalty goes out . Discussion followed E
on whether the City could allow 30 days to pay water bills and an {
explanation was given on how water meters are read.
Commissioner Bertino explained the City's costs involved in garbage
collection and utility service. He encouraged residents to advise
the City when garbage/trash is not being picked up and when they
feel their water meter is defective or has been read wrong.
After numerous responses from the audience on their dissatisfaction
with the water rates and procedures used to read water meters,
Mayor Mikes scheduled a special meeting for Thursday, January 16 at
7 : 30 p.m. Mayor Mikes suggested staff be present to have an
Ii opportunity to respond to the questions expressed.
ITEM 6 WAS HEARD AT THIS TIME
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ITEM 4 WAS HEARD AFTER ITEM 8
4 . Mr. Lou Manzella, Seacoast Sanitation, distributed a letter to
the Comminsion requesting an adjustment to the recent rate increase
by Reuter Recycling for disposal of garbage. Mr. Manzella
mentioned that he based his bid price for the Dania garbage
Contract on the $57.00 a ton (S11 . 41 per unit) referenced in the
Reuter Contract. On November 1 , 1991 , he was advised by Reuter of
an increase to $58 .70 per ton and an additional $3.00 per ton for
landfill costs. Mr. Manzella mentioned that there was no prior
notification from the City or Reuter of an amendment to the Reuter
Contract and mentioned the financial hardship that this has caused
him.
The commission questioned Mr. Manzella on the report from Reuter
suggesting that 211 tons of solid waste is being delivered to the
Reuter Plant and not 458 tons as claimed by Mr. Manzella . Mr.
Manzella stated that he is not delivering all of the solid waste to
the plant because of the high cost .
Marie Jabalee, Finance Director, reminded Mr. Manzella that the
City stated at the pre-bid conference that the tipping fees would
be based upon the City' s agreement with the Reuter Recycling
Company. The contract gives a specific formula used for increases
based on the cost of living index and that no amendment to the
contract is necessary.
Mr. Manzella stated his confusion on how Reuter determined there
$48 . 00 per ton cost back in 1988 when they just recently opened the
plant . He felt the increase was arbitrarily imposed without proper
notification or explanation. ! `
Mayor Mikes suggested that a written response be prepared from
staff based on the letter submitted by Mr. Manzella to be discuased
with City Manager Flatley.
ITEM 10 WAS HEARD AFTER ITEM 4
ITEM 5 WAS HEARD AFTER ITEM 1 (I(
5. Choice of paint color for the Water Plant
Bud Palm, Utilities Director , recommended to change the color of
the water plant to brown to enhance the building and the Commission
generally agreed.
ITEM 11 WAS HEARD AFTER ITEM 5
WORKSHOP MEETING 3 JANUARY 7, 1992
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ITEM 6 WAS HEARD AFTER ITEM 3
6. Will Allen, Growth Management Director, advised that Southern ,
sY�`1'40 Bell has requested a 17 ' by 30' utility easement on City Hall
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property located along SW 3 Avenue. Mr. Allen mentioned his
r concern on granting a perpetual easement in event that the City
Rlr..rja needs the property in the future.
a ' Ken Dostie, Southern Bell Engineering Department , advised that the
easement is needed to establish a fiber optic facility in the area
in accordance with a request by BSO to provide a highly specialized
f ', data circuit . Mr . Dostie explained that the data circuit will
provide data at a rate of 1 . 544 million bits of information per
second and provide a specialized network to BSO and Broward County i .
+' users . Further discussion followed on the design of the facility
and proposed landscaping.
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City Attorney Adler explained his concerns on granting a perpetual
easement to Southern Bell and the City' s future needs to expand the
City Hall facilities that may require a need for the property in
question.
i, General Commission consensus was against granting the easement and
Southern Bell was encouraged to look into other alternatives for
their project .
7 Will Allen, Growth Management Director, advised the Commission on
a request by Smiles Corporation for a return of funds deposited for
paving a 15' wide alley bounded on SE 7th Street and SE 10th Street
and SE 3rd Avenue and 3E 3 Street. Mr. Allen mentioned that the
cost of paving the alley was suppose to be collected an each
individual lot was built . The amount collected is $800 per lot and
the estimate to pave the alley is $18,000. The City has collected
i $9,200.00 ($7,600 was paid by Smiles for 12 of the 20 lots) . The
first four lots were built by Raynor Builders a number of years ago
and no money was collected. Mr. Allen presented a background
overview of the complications involved with collecting the
additional funds from homeowners to pay for paving the alley and
other options available to the Commission. I
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City Attorney Adler recommended to process a special assessment
procedure to pay for paving this alley by collecting the revenue
from each property owner involved .
Commissioner Bertino commented on the positive impact to property
value when alleys are paved and suggested Dania make up the
i difference of the $8 , 800 to pave this alley by using gas tax funds
and obtain the money back thru ad valorem taxes . Will Allen
advised that one lot is undeveloped and that $800 could be
collected from the developer leaving the City with $8 , 000 to
I subsidize . Commissioner Bertino didn ' t feel it fair to lien a
property owner now when they most likely bought their property with
no knowledge of this paving requirement .
Vice Mayor McElyea asked whether Mr. Smiles would repay the money
he collected from the people he sold these lots to in the event
that the City refunded his money. Vice Mayor recommended to pave
the alley to continue upgrading the City.
Mr . Smilen advised that he did not collect for the paving of this
alley when he sold the properties and if the City does not pave the
alley, he felt a refund should be granted to him. ,.
General consensus of the Commission was to go forward with paving
the alley.
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ITEM 9 WAS HEARD AT THIS TIME
8. Maurice Graham, representing Sidney Gordon, J J Auction, 2822
Griffin Road, came forward to request a waiver of the Dania Code
requirement for an auctioneer license since he is licensed with the ;•
State of Florida. I'
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WORKSHOP MEETING 4 JANUARY 7, 1992
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City Attorney Adler advised Mr. Graham that Mr. Gordon now resides
within the City of Dania and that all auction establishments must
comply with the law as required by the municipal jurisdiction . `<
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Mayor Mikes mentioned that its not the intention of the City to
� impose undue hardship upon businesses located in the annexed area
I and requested further explanation from Will Allen, Growth
Management Director.
Mr . Allen explained that the fee in the City Code is $843.75 for an f
occupational license and that businesses in the annexed area have
already paid for a County license and now have to retain a City
license. Mr . Allen stated that this issue has been before the Code
Enforcement Board and that they have referred it to the Commission.
i Comments were made in regards to the expense to businesses and the
need for conformity by imposing the same rules for all businesses f
i throughout Dania . The Commission generally agreed that it would I
+ not be beneficial to change the fee structure.
j ITEM 4 WAS HEARD AFTER ITEM 8 ; . , .
ITEM 9 WAS HEARD AFTER ITEM 7
9. City Manager Flatley mentioned the problem of golf balls from a
nearby driving range damaging cars and landing in the Meadowbrook
Lakes Condominium parking lot.
Commissioner Grace reported that 9 cars have been hit at
Meadowbrook and that the owners of the golf course have fixed some
of the cars . She felt that. the City needs to attempt to try and
resolve this problem. ;
Mayor Mikes expressed his concern for possible injury to people
since the balls are causing damage to cars .
Ted Kay, ex-manager of the driving range property, gave a brief -
overview of the history behind the golf course property over the
past 30 years and efforts made in being responsible for accidents
caused by golf balls . Mr. Kay welcomed anyone who has any damage
from golf balls to let him know so that he may resolve the problem.
Comments were made in regards to whether the net is in need of
repair .
Mayor Mikes suggested that the City Manager meet with the
representative of the driving range and the Meadowbrook residents
to attempt to resolve the problem.
ITEM 8 WAS HEARD ITEM 9
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ITEM 10 WAS HEARD AFTER ITEM 4
10. Bungee jumping at Seafair.
Wayne Mascolo, Bungee Jump Inc. , informed the Commission that
Bungee Jumping has been ongoing in Europe for five years and has i
stayed out of the United States due to the high cost of insurance.
lie presented his proposal for bringing this exciting new sport to
Seafair and commented on the revenue that can be anticipated.
The Commission generally agreed to look into this business
opportunity and suggested that Bungee Jump Inc. leave the video
tape of the bungee jumping for further review. They agreed Mr.
j Snyder, Seafair, be advised to update them on his intentions for
building the hotel as proposed before approving any new proposals
at the beach
THE COMMISSION DECIDED, AT THIS TIME, TO SKIP ITEM 2 UNTIL
COMMISSIONER BILL HYDE IS PRESENT. x
ITEM 1 WAS HEARD AFTER ITEM 10
WORKSHOP MEETING 5 JANUARY 7, 1992
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ITEM 11 WAS HEARD AFTER ITEM 5
11 . Mayor Mikes suggested that a letter be sent to the Broward
County Commission in regards to possible vagrancy problems that may
occur with the County's quick-take of the Trail 's End Trailer Park.
Mayor Mikes felt that extra deputies could be provided for by the
County and that the City should not be responsible.
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12. Commissioner Grace suggested that a representative be
designated to attend the Broward Day 1992 in Tallahassee on January
29-30, 1992.
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The Commission generally agreed to send a representative but,
without Commissioner Hyde in attendance, no firm decision Was made
on Who would be attending.
City Manager Flatley advised that the Marina Mile Association Will
be part of the Dania presentation.
DISCUSSION
MR. FLATLEY ADVISED THAT FEBRUARY 22ND AND 23RD HAVE BEEN SET ASIDE
FOR BEACH PLANTING DAY. MR. FLATLEY ADVISED THAT $40, 000 WORTH OF
PLANTS HAS BEEN RECEIVED FROM THE GRANT WITH THE FLORIDA DEPARTMENT
OF TRANSPORTATION TO BE USED TO UPGRADE THE CLOVERLEAF AT DANIA
BEACH. MR. FLATLEY STATED THAT FOOD IS BEING PROVIDED FOR THE
VOLUNTEERS ASSISTING WITH THE PLANTING.
MAYOR MIKES REMINDED THE COMMISSION ON THE PUBLIC HEARING SCHEDULED
THURSDAY, JANUARY 16 AT 7: 30 P.M. TO DISCUSS PUBLIC UTILITIES AND
TO ENSURE STAFF MEMBERS ARE PRESENT TO RESPOND TO QUESTIONS.
r1 MAYOR MIKES MENTIONED THAT A WORKSHOP MEETING IS SCHEDULED TUESDAY,
JANUARY 14 AT 7:30 TO DISCUSS PUBLIC HOUSING WITH THE HOUSING
AUTHORITY.
COMMISSIONER BERTINO REQUESTED TO DISCUSS CONSIDERATION OF
INCREASING CODE ENFORCEMENT TO WORK WEEKENDS AT THE NEXT WORKSHOP
MEETING.
This workshop meeting was then adjourned.
14AYOR-COMMIqSIONER
CITY CLERK-AUDITOR
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JANUARY 7 , 1992
WORKSHOP MEETING 6
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