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HomeMy WebLinkAboutNULL (522) f 101 f MINUTES DANIA CITY COMMISSION WORKSHOP MEETING SEPTEMBER 21, 1993 ROLL CALL: i Present: ` Mayor: Bobbie Grace Vice Mayor: Bob Mikes Commissioners: Bill Hyde Albert Jones City Manager: Robert Flatley City Clerk: Wanda Mullikin Absent: Commissioners: John Bertino City Attorney: Frank Adler i ITEM 2 WAS HEARD AT THIS TIME ITEM I WAS HEARD AFTER ITEM 4 1. Ed Curtis, Esq., presented a Court Order extending the time for negotiation with the County regarding the airport expansion until December 15, 1993, and explained the single event contours showing takeoffs to the cast only. Mr. Curtis discussed his idea of purchasing a computer program that can be used for determining noise impact around the airport to use during the negotiations with the County. Further discussion followed on the proposed settlement agreement and legal strategy for Dania. City Manager Flatley reported on pending issues being discussed in the negotiations and the Commission decided to hold a Special Session at the next regular meeting. Mr. Flatley requested direction from the Commission on what information should be given to the Airport Advisory Board and the general consensus was to keep information private from the private sessions. Vice Mayor Mikes suggested to pursue distributing the survey for the Melaleuca Gardens area and incorporate this in the newsletter in an effort to inform residents on airport issues. i WORKSHOP MEETING 1 SEPTEMBER 21, 1993 rx , s44WP� : r� A ri F I FURTHER DISCUSSION FOLLOWED ON ITEM 4 AFTER ITEM 1 ITEM 2 WAS HEARD AT THE BEGINNING OF THE MEETING. 2. Ellen Feiler, Health Education Director for the Broward County Public Health Unit, introduced Shirlitha Lewis, Outreach Educator in the Aids Education Unit, and gave a brief history of the services provided by these agencies to educate the public on Aids and HIV. Ms. Feiler mentioned that her agency needs permission from the Commission to provide jeducation to people in Dania. Mayor Grace was concerned about this information being provided to children without the permission of their parents and felt that the program could be provided with the mutual cooperation of the school system and did not feel that the program should be provided through the Recreation Department. Commissioner Bertino concurred with Commissioner Grace and stressed the need for permission slips from the parents through the school system. Ms. Feiler clarified that the policy of her agency is not to distribute condoms or literature to children but rather to make information available to those people who need it. She said that t II there are individuals who do not attend church or schools that may not have an opportunity 1 to receive this information and these are the individuals that they need to reach. The Commission discussed the possibility of having Ms. Feiler make a presentation to the Human Relations and Recreation Boards so that a recommendation can be brought back to the Commission on how to proceed with the program. The Commission generally agreed that the program would not be conducted through the City parks, no condoms throughout the City including prostitutes and drug addicts, the program can be provided to private businesses with the owner's permission and to speak with Mike Lynn, Director of the Housing Authority to conduct the program in the housing projects. i i j , Vice Mayor Mikes commended the two representatives for their presentation as he felt that they are saving lives by distributing this material. ITEM 4 WAS HEARD AFTER ITEM 2 ITEM 3 WAS HEARD AFTER ITEM 4 3. Mayor Grace stressed the need to cleanup the property at 149&1502 South Dixie lien to explain the outcome from the last Planning & Zoning Highway and asked Will A t Board Meeting regarding the Mirrer property. Will Allen, Growth Management Director, mentioned that there have been ongoing code enforcement problems with the Nassau Big Daddy and Mirrer sites. In September the Planning& Zoning Board reviewed the request for a boat repair/sales business for the Mirrer j WORKSHOP MEETING 2 SEPTEMBER 21, 1993 r r �tti f 4 property and the petitioner withdrew their request because a letter was submitted by LES opposing the requested use based on incompatibility. City Manager Flatley advised that he is awaiting an environmental survey from Berry & Calvin to determine if the City should buy the other two lots in next years budget and then all four lots could be marketed and sold. The other item to resolve is the 560,000 lien against one of the lots with the Hospital District that would have to be settled prior to sale of the properties. The real estate broker mentioned the past problems to sell the property because of the code violations and her dissappointment that the proposed use was not acceptable to the Commission. ITEM 5 WAS HEARD AFTER ITEM 3 ITEM 4 WAS HEARD AFTER ITEM 2 4. City Manager Flatley said that the budget needs an adjustment of$20,000 to provide the Aker-School Programs and that these funds can come from Contingency. Tim Tapp, Recreation Director, said that he has spoken to school officials about operating the programs in the schools so that City parks can be freed up for those children in the j neighborhoods. He said that Dania Elementary is not sure if they can provide the After School Program because of current construction at the school. Discussion followed on HRS J requirements that would have to be met and placing a cap on the amount of children that could be in the program. Commissioner Bertino suggested to budget funds for Tigertail Park and to provide a salary j increase for Bud Palm. Vice Mayor Mikes requested to have the Parks & Recreation Board II visit Tigertail Park so that they can provide improvement recommendations to the Commission. Further comments related to the inability to provide a raise for Bud Palm and any other deserving employees under the City's current financial situation. ITEM 1 WAS HEARD AFTER ITEM 4 Mary Stanford presented statistical information on the significant increase in health claims cost this year comparing the 1991-92 total claims cost of$628,000 and presently the claims cost of$550,000 through July which translates to about $800,000 for the 12 month period in 1993. She presented information on the City's current benefits and mentioned the information that was obtained from the survey conducted this year. An RFP was prepared j including a few different health designs and varying designs in dental and vision coverage based on the results of the survey. ' I 1 Three valid proposals were received on the medical stop loss reinsurance coverage for the self- insured plan and a recommendation on the reinsurance carrier will be forthcoming as WORKSHOP MEETING 3 SEPTEMBER 21, 1993 i ..-.W.:. .o j negotiations are in process on the specific stop loss premiums and aggregate liability factors with two of the three companies. The City's present plan design is constructed as a Preferred Provider and Non-Preferred Provider Program. Traditionally, the plan has been a SIOJ calendar year deductible, a $300 family combination deductible, co-insurance maximum of out of pocket at an 80% benefit after the deductible at $500 and the rest of the benefits follow pretty much the 80% and all of the services that are used apply toward that 5500 maximum out of pocket. i I 1 i Ms. Stanford presented the following concerns with the current plan design as it relates to j increased costs: (1) once the employee meets the $100 deductible and 5500 out-of-pocket, f benefits are automatically paid at 100% thereafter. With medical cost as expensive as they are 1' jtoday, it just doesn't take very long to get to the 5100 deductible and $500 out-of-pocket and the plan ends up paying a 100%. No one has any incentive whatsoever to manage the cost of the plan or to be sure that they are getting appropriate cost for services provided. (2) The 1 PPO portion of this program basically says that if you use a preferred provider then the preferred provider fee is discounted and the employee receives a benefit because there 20% '? that they pay for the doctors visit is based on a discounted rate rather than 20% of the normal fee. The employee does gain some advantage for using the Preferred Provider, however, that advantage is so minuscule that there really is no incentive for the employee to use the i Preferred Provider. She recommended for employees and dependents to use the list of preferred providers and those who do not use the PPO facilities to increase the deductible to $200 with $600 out-of- ? j pocket and with a $1,000 co-insurance maximum instead of$500. Regarding hospitalization, the Plan does not require a per admission deductible when a Preferred Provider hospital is used but a non-PPO hospital would require a $200 deductible. The benefit for non-PPO Providers would be 60GA> instead of 80% but the difference here is that the 40% applied towards the $1,000 you would get there fairly quickly paying 40% of the charges anyway. She also encouraged employees to let her know if they would like their doctor to join the PPO and she will try to get them on the program. The two proposals are Lexington and Commercial Union and they are both A+ companies in f terms of ratings in the insurance industry which shows that they are extremely stable. She f, advised that Lloyds of London did not submit a bid and that Blue Cross was so high that they were eliminated. Ms. Stanford confirmed for Commissioner Bertino that she does not receive any commission on the insurance company selected by the City and that the RFP did not include a change in the Third Party Administrator because the City has been satisfied with the current service. She mentioned that the current reinsurance policy is with Lloyds and that the aggregate claims last year amounted to $852,858 which makes the attachment point in excess of 51,000,000. Currently, the City has a specific stop loss level of$40,000 meaning when one individuals claims reach $40,000 then the insurance company takes over and the aggregate loss ratio is 99.21% and that it should be around 82%. , WORKSHOP MEETING 4 SEPTEMBER 21, 1993 i 1 [ Mike Smith, Personnel Director, mentioned that employees are encouraged to become n ivolved the wellness program and that the City holds a yearly health fair to help employees become a better educated consumer regarding health care costs. The current administrator has been very cooperative in providing claims data directly from their computer which w•as used in the preparation of the RFP and this also provides the City insight on ways the plan can be managed better. Ms. Stanford felt that the Clinton Health Care Program will not work as he is mixing health care management and cost issues with the fact that there are some people who are unable to access health care. ITEM 3 WAS HEARD AFTER THE HEALTH INSURANCE ITEM 5. Commissioner Bertino said that the I.T. Parker Board of Trustees recommended an increase in the fee structure for the I.T. Parker Community Center and Tim Tapp, Recreation Director, presented the changes in the fees and rental form. Charlie McKenna, Center Coordinator, presented the need to charge when events are canceled, to increase the fees and to advertise for business. Further discussion followed on the new dock being completed in October and possible water taxi use for the Convention Center to increase revenues. Commissioner Bertino recommended a Replacement and Rehabilitation Sinking Fund for the Center to cover roof repairs, carpeting, and needed furniture replacement. Mr. McKenna recommended to build an office kitchen in the exercise room so that the room could be rented ] for birthday parties. Wanda Mullikin, City Clerk, recommended to set aside a percentage of ithe sales from the Center to build up the Replacement and Rehabilitation Fund. G. Discussion of the After School Program was heard during the Budget comments in item 4. ITEM 7 WAS HEARD AFTER ITEM 5 7. At the Port Everglades Transition Meeting, Will Allen, Growth Management ` Director, advised that the City's will be getting the Occupational License Fees from their own properties at the Port, Ft. Lauderdale provides water and sewer, police services will be provided by BSO, fire would remain as is, and that zoning issues have to be resolved. There will be another meeting scheduled to complete the pending issues. 8. Commissioner Jones requested the City Manager to pursue hiring another grants man j since Maurice Connell is no longer handling this for the City. City Manager Flatley said that he is currently negotiating with some people and that Linda Cox from Ft. Lauderdale is being considered. The City would still write the programs but requests to Tallahassee. Discussion followed on would need a person to take the grant ti WORKSHOP MEETING 5 SEPTEMBER 21, 1993 I f i f pursuing a grant for dredging the Cut-Off Canal and park improvements. Tim Tapp commented on the different agency requirements. Will Allen advised the Commission that the grant request for the Nyberg/Swanson House is going well and that the City needs to get recertified for the 5% reduction in Flood Insurance. The Commission generally agreed that the City should contract with individuals as needed based on the type of grant being requested. Mayor Grace mentioned that there needs to be less agenda items added to meetings and more I meetings scheduled so the meetings won't go so long. She requested to schedule a workshop to discuss the Seafair problems by itself. The Commission agreed to have City Manager Flatley contact Checkers and advise them to construct a wall instead of the approved fence. This workshop meeting adjourned. Mayor-Commissioner 1 City Clerk-Auditor i f WORKSHOP MEETING 6 SEPTEMBER 21, 1993 t Ik{ff: i AGENDA DANIA CITY COMMISSION WORKSHOP MEETING SEPTEMBER 21, 1993 7:00 P.M. f ? 1. Airport status report. (Staff) 2. HRS Aids Prevention Education Outreach Program. (Comm. Jones) 3. Development plan for 1496-1502 South Dixie Highway. (Mayor Grace) 4. Fiscal Year 1993-94 budget revisions. (Staff) I 5. Fee structure for I.T. Parker Community Center. (Comm. Bertino) 6. After-school programs at Frost Park and Modello Park. (Staff) 7. Port Everglades Transition to the County in 1994. (Staff) S. Grant schedule and projects. (Comm. Jones) ii . E: S _ . .. _,_, .: .. _ . _ . . . £. i t ': f -. (E I „ t. � u �, , � � .�. �t � � ,. ..:STeN`1 Fyj�r.�, �+ r �:1 f A g�. �tyM _ Y�yY�Y�7. tom•"�} �*`]ri' v g _ � TN ,�P� t � v -y ti1�. � i :.r'. 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