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HomeMy WebLinkAboutNULL (511) MINUTES DANIA CITY COMMISSION BUDGET WORKSHOP JULY 23, 1993 ROLL CALL: Present: Bobbie Grace Mayor: i Vice Mayor: Bob Mikes Commissioners: John Bertino Bill Hyde Albert Jones i Robert Flatley i City Manager: Wanda Mullikin City Clerk: ` I Proposed Budget for 93/94 FY wit City Manager Flatley presented the preliminary budget for the fiscal year 93/94:)r the City to address a recommended 5.98% mthige need f( earcin an efflort to protecatley t tax revenue and property values for 1 airport expansion issue y upgrading the Downtown District residents and to look towards a future economic base by upg g ` thru the League of Cities Study. General Summary of the Budget: with the increase in � Mr. Flatley advised that Operating Revenue will increase by $e00.ase�front $90the i to increase in ,270 millage from 5.78 to 5.98. Non-operating Revenues will enues by $900,000 over last years budget. The $900,000 is from which will increase total rev loan proceeds this year to cover cove the estimatapital ed 8% for the BSO contract and will go to City Parks), $300,00 to co I'. j $100,000 for the debt service which involves the airport litigation, the old debt from 1987,the ' pier and capital projects. BSO: Mr. Flatley explained that the City agreed in last years contract to a maximum 5% in the t Increases and that the Cost of Living Increases were awarded by budget for Operational Cos JULY 230 1993 i BUDGET WORKSHOP 1 4 r I • the County Commission. Sheriff Cochran wants to pass this onto Dania which is another I 2.5`"a increase and a Contract increase of 7.5`Yo. Mr. Flatley mentioned that Dania is being hit 1 real hard with the loss in tax base property with the airport expansion and that the Airport 1111 and Port Everglades arc major patrol areas for BSO. , Mayor Grace mentioned the need to spread this increase out over a three year period and further Commission comments were expressed in regards to Dania not being compensated for the additional police services provided around the Airport and Port Everglades. The Commission commented on the possibility of Dania providing some police services with their own department and contracting with BSO for special services as needed and whether funds ifrom the McCutcheon confiscation case will be given to Dania. BSO representatives advised the Commission that the McCutcheon confiscation case is currently still pending and were not sure how the distribution of the funds would be divided. They stressed the need for the Commission to consider the wide variety of technical services provided by BSO under the contract. Discussion followed in regards to professional liability insurance being far cheaper thru BSO because they belong to a State Fund and the municipal - liability costs being far more expensive if Dania had their own police department. 5 The Commission requested BSO to consider the tremendous impact being brought upon Dania with the current litigation against the airport expansion and the loss in tax base in an effort to attempt to adjust the figures as discussed. The BSO representatives agreed to take j these considerations to the Sheriff and bring back their answer by August 4. j" Department Expenditures: City Manager Flatley presented a projected summary of the expenditures by department. The Commission discussed the plans to set aside $60,000 to renovate the Library for the Growth Management Department, Building & Zoning, Code Enforcement, Fire Inspection, storage and a conference room for City meetings. Vice Mayor Mikes didn't feel that there is an immediate need to move the department at this time until further information is received on the BSO contract and airport litigation. The i Commission discussed plans to ready offices at the Nyberg/Swanson House. Marie Jabalee, Finance Director, mentioned that on the list of capital items there is $50,000 for the library renovation and $10,000 was for a car in Growth Management. The draw out period has been extended to October 1st on the sales tax bond and the $605,000 can only be used for Capital Projects and the Pier Construction. This money cannot be used for operational needs as this would go against the covenants of the bond and $448,000 is for Capital and the balance to be used to retire the debt service. . City Manager Flatley recommended to expend funds to upgrade the infrastructure and to look towards Economic Development of the City: Marina Mile Association, Downtown Redevelopment District and upgrading Parks. Mr. Flatley advised that Debt Service is still BUDGET WORKSHOP 2 JULY 23, 1993 i I I . x i 2.6% of the Operational Budget and pointed out that the Fire Department capital has increased by $87,000 to conform with the Hollywood Resale Communications. Revenues: Discussion followed on franchise, utility taxes, building permits, hauling permits, and cigarette tax fees. City Manager Flatley thought that revenues should increase by 5280,000 with the increases being made to Occupational License fees and that a special meeting and f Friday,July 30 on the adoption of the Occupational License public hearing is scheduled for fee Ordinance. Expenditures: City Manager Flatley recommended an increase in Commission salaries as Dania Commissioners rank much lower compared to other cities. Vice Mayor Mikes suggested to ission salaries so that a take funds fro m the Commission expense e and increase the Comm better social security and pension benefit can be provided for elected officials. The Commission decided to address their salary category after the rest of the budget is reviewed. City Manager: City Manager Flatley advised that Nanci Denny has obtained the first Purchasing Agent Certification and that she will eventually be upgraded to this new position as Purchasing Agent. !I Commissioner Bertino suggested to provide a Secretarial pool system for typing to be done for Department I-leads. Marie Jabalee, Finance Director, advised that the City is not set up like this because secretaries in each department are cross trained in numerous duties other than typing and could not be taken away from their individual departments. Mr. Flatley thought that in the future when Nanci is utilized more in the Purchasing area that coul also share with the re Department. Comments a sect regard ngarytclbe benefit of hiring pe hired that he art are employees for isome positions because benefits re are not provided. Administration I City Manager Flatley mentioned that the increase in the Administration Budget is due to the 4 fees forairport related litigation.. Discussion followed on the Commission standing firm in not making donations to charities ecause every charity is for a good cause and the City is not in a unless its for City business b financial position to make donations. 3 JULY 23, 1993 BUDGET WORKSHOP 1 FEMA The Commission commended Will Allen and staff members for their efforts in receiving the 5305,000 reimbursement from FEMA for the Hurricane Andrew disaster last year. City Clerk Department: City Clerk Mullikin presented a memo requesting her Secretary to be upgraded in classification to Administrative Aide based on her job duties exceeding her current Secretary II classification. Commissioner Bertino questioned whether classifications should be extended and what is involved in the description of Administrative Assistant compared to Secretary positions. Mayor Grace advised that the Commission is not in any position to give an increase to any employees this year and City Manager Flatley stated that plans need to be made in the future to promote those individuals when the City is in a better financial position. Commissioner Bertino suggested to have the current job description provided for each employee being considered for upgrade to compare with the classification request when it comes time to review promotions. Finance Department: Marie Jabalee, Finance Director, requested a salary increase based on the fact that she has not received a salary review since she was promoted to Finance Director and because her salary falls well below the standard provided for other Department Heads. Mayor Grace restated the City's position that no upgrades or increases will be granted this year. Data Processing: City Manager Flatley mentioned that the City's computer system is being changed over to the LAN System. Wanda Mullikin advised that the $12,000 that has been budgeted for PDP maintenance will not be needed and that these funds will be used to pay back the Water Fund. Personnel: City Manager Flatley advised that employee health insurance continues to be the biggest cost a to Dania and all Cities and asked Mike Smith to present the City's current position. i Mike Smith, Personnel Director, advised that the RFP for a Health Insurance Package has been reviewed with the insurance consultant and that proposals are advertised and expected to come back in August. The high cost is in reinsurance and the City needs to set the aggregate and specific limits so the City can start to save some money. In response to Commissioner Bertino's suggestion to handle claims administration in-house, Mr. Smith didn't feel it would be cost effective as this is being accomplished for around 520,000; the administration cost is BUDGET WORKSHOP 4 JULY 23, 1993 t �k 513,5C0 and %,C00 goes towards commissions and it would be more expensive to hire a Clerk Typist. The reinsurance attachment points are around 5685,000 and with premiums and ying over a million dollars. Mr. Smith said that insurance administration cost, the City is pa will be made a part of the collective bargaining process and that changes may be made to require employees to pay a contribution for insurance benefits or choose an alternauve benefit plan at no charge. THE COMMISSION ADJOURNED FOR LUNCH AT THIS TIME Fire Department: i City Manager Flatley mentioned that the Fire Department is requesting 3 to 6 additional positions to prepare for the 1995 takeover of the Griffin area and that services are being provided in the Griffin area with current staff. Wanda Mullikin, City Clerk, felt that the City needs to conduct a study of the comparison of costs between what the County is providing and what the City can provide in the Griffin area as the County is charging Dania $500,000 to provide services in the Griffin area and they have only made 8 fire calls this year. Discussion followed on the drop in Fire Rescue and Fire } Inspection fees which has been a drain on the Budget. rl Chief Grammer and Rescue Division Chief Mulford presented their request to increase the Fire Rescue Department by adding 3 paramedic/fire fighters to upgrade services in the Griffin I Road area. Fire Chief Grammer advised that it would be difficult to operate without the needed positions but that the same level of service will continue to be provided whether the l positions are approved or not. ` Vice Mayor Mikes stated the need for an outside group to conduct a study of the service methods provided by the Fire Department to ensure that the most efficient procedures are being utilized. Discussion followed on the City, current financial position which restricts the hiring of additional personnel and the possibility of adding additional people next year. Vice Mayor Mikes recommended to take $25,000 from the Capital Projects that was set aside for , i the Library renovation and use these funds to cover the Fire Department roof as requested in the Fire Budget. The Commission agreed. City Manager Flatley mentioned that there are plans to provide secretarial services for the Fire Department in the future when other upgrades are addressed and when Nanci Denny takes over the Purchasing Agent position. Growth Management: f- Will Allen, Growth Management Director, presented the cost needs for the laser scan program, title searches, upgrading maps, two vehicles and an additional Code Enforcement Y Officer. The Commission discussed the $37,000 yearly salaries for the Electrical and ing qualifications for these positions and the need for the new Plumbing inspectors, licens JULY 23, 1993 1 BUDGET WORKSHOP S �`•` s : Building Official to supervise their duties. Mayor Grace mentioned that the City can only afford one vehicle and Commissioner Bertino suggested the idea of leasing a vehicle. Marie js Jabalee, Finance Director, wasn't sure if capital funds could be used for leasing purposes. Further discussion involved the inability to grant the additional Code Enforcement Officer which would decrease the vehicle request to one. Will Allen presented his recommendation to promote Lou Ann Cunningham to be his assistant since her computer skills will be utilized in the computerization of the building permits and because of her exemplary efforts with FEMA this past year. Mayor Grace advised Mr. Allen that the City is unable to provide increases or upgrades for any employees at this time. Economic Development: t City Manager Flatley mentioned the need to budget $17,000 for the next five years for implementing the Community Vision Startup Program that will promote Dania as a place where businesses would want to locate and people would want to live. The City needs to promote the Marine industry thru the Marina Mile Association and business in the downtown I area thru the Antique Association. Mr. Flatley recommended to distribute an Annual Report that will include a meeting list and calendar that can be produced for around $5,00048,000. Discussion followed on the need to address increases and upgrades for those individuals who deserve them after the City knows what happens with the BSO contract and if funds become available later in the year. The Commission added their individual opinions as to the I importance of hiring people with degrees in City positions and not to penalize those employees who have acquired longevity and experience during long term employment who j do not have degrees. i Public Works: i I j City Manager Flatley explained that the manpower and budget is the same from last year for I the Public Works Department and Cliff Taylor, Public Works Coordinator, discussed the department's vehicle needs. Parks & Recreation: i Tim Tapp, Recreation Director, mentioned that part-time employees are beneficial in providing the services for some of the park programs in the Recreation Department but felt f that a full time person would be better for the custodial duties at the beach. Mr. Tapp wanted to replace two of the existing three custodial part-time people with one full-time person and keep one part-time person to keep up with the continuous maintenance problem at the beach. Discussion followed on ways to decrease operating costs by eliminating the aide position at the I.T. Parker Center, altering personnel hours at the parks and contracting with Hollywood to clean the beach. BUDGET WORKSHOP 6 JULY 23, 1993 s Mike Smith and Tim Tapp agreed to try to schedule the Community Service Aide mostly on weekends for the parking meter supervision and to use the custodial person during the week for this function to cut down on costs. Sanitation: Marie Jabalec repotted that rates with IWS will be increasing and that the recycling will be decreasing and didn't know the current status of the Reuter Recycling rates. Sewer and Water: City Manager Flaticy advised that sewer rates are down by 7% which is a sign of stabilization and that there is no change in the water rates. Mr. Flatley reported that the County has agreed to provide one million gallons of raw water with the newly constructed waterline at 40th and Griffin Road but that the Water Management District will not Issue a permit to the Id up is causing the City to draw down close to three County to begin service. This ho million gallons from our own wells instead of two million gallons. Vice Mayor Mikes suggested to hold a workshop meeting to discuss this further. Commissioner Bertino recommended to increase Bud Palm, Utilities Director, to a salary of $48,000. Vice Mayor Mikes mentioned that the City has tried to work with Mr. Palm by providing him with a Bronco truck as a perk in his position. Several comments were made in regards to the good job that Mr. Palm is doing and the need to address the other employee upgrades as well. Discussion followed on keeping a record of the financial transactions taking place in the Water and Sewer Enterprise Funds for justification reasons. i Commission: Vice Mayor Mikes recommended to increase Commission salaries by an additional $250 per month by taking it from the expense account so that better social security and pension benefits can be provided to the Commission. He also suggested to increase the Mayor by an f additional $100 per month which would be a monthly salary of$600 and $500 for each Commissioner. Vice Mayor Mikes suggested to increase the Commission expense account later and that any left over funds should be put in contingency for raises and promotions for employees. City Manager Flatley advised that the first public hearing for the Budget is scheduled for September 13, 1993, and that the millage will be certified at 5.98%. The second public hearing is scheduled September 28, 1993. BUDGET WORKSHOP 7 JULY 23, 1993 ��II r l This budget workshop adjourned. mayorCommismoner city Clerk-Auditor r I - i - i I ;a z I BUDGET WORKSHOP S JULY 23, 1993 N is ON AGENDA DANIA CITY COMMISSION WORKSHOP MEETING JULY 23, 1993 9:00 A.M. i Review of 1993-94 preliminary budget. Public Hearing on 1993-94 Preliminary budget is scheduled for September 13, 1993. Public Hearing on 1993-94 Final budget is scheduled for September 28, 1993. i R r..-.. . . . ._ .. .. -,,, i . i _ .s t( f i J i _ � 4 E I u 4zs 1 �4 ! e �:�iy LL.11n.i -- :ifr_ i _.... �1'' ' � y. , .. , � � � .. i I l I . I i t A''rI•J L'�l 'a � titlN�� . j. �n3 f�(^S'tyiS dmri��vnvriv m I i I