HomeMy WebLinkAboutR-1993-203 RESOLUTION NO. 2 0 3- 9 3
A RESOLUTION OF THE CITY OF DANIA. FLORIDA, APPROVING
AGREEMENT FOR THE SHARING OF INFORMATION BETWEEN THE
AND
CITY AND THE PROVID NG OR AN EOIDA FFECTIVE DATETMENT OF REVENUE;
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BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORID
SpctjO 1. That that certain Agreement for the Sharing of Information between the City �I
of Dania and e, copy of which is attached
the Florida Department of Revenu
hereto as Exhibit
the same is hereby approved and the appropriate city officials are hereby
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authorized to execute same.
S tom, jpn 2, That this resolution shall be in force and take effect immediately upon its ;
passage and adoption.
14th da of DECEkBER 1993.
PASSED and ADOPTED this day
of
- COMMISSIONER
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ATTEST:
CITY CLERK - AUDITOR
I APPROVED AS TO FORM AND CORRECTNESS:
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By,
Frank C. Adler, City Attorney
M1
AGREEMENT FOR THE SHARI:�`G OF 1,\'FORaLtT10:N'
FOR LEVEL I PARTICIPANTS
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OF THE
REGISTRATION INFORMATION SEARING AND EXCHANGE PROGRAM
1. of Revenue, acting
The Florida Department in its capacity as
g and
coordinator of the Registration Information Sharinhereby
Exchange (RISE) program, and the of certain
enter into this agreement for the sharing
information as prescribed
of the RISE programin s. 213. 0535, rida Statutes,
for Level One participants
2 . As stated in s. 213 . 0535 (5) , F.S. , when in receipt of
the
information shared pursuant to this aglicable , laws imposing
shall be bound by all apP
tiality requirements. These requirements include, but
confiden
may not limited to, those stated in s. 213 .053, F.S. and s.
j 12-22 , Florida Administrative Code.
al ties for violation of these
shall be subject to the same P F.S. The
requirements as provided in s. 213 . 053 (2) ,
, or his/her designee,
of the
agrees to take appropriate steps to protect information
obtained under RISE and this agreement from unauthorized
disclosure especially any confidential tax in
, formation
obtained the Department of Revenue.
to
d prior
�f 3 . Thereceivingfollowany confidential
tax information from the ing minimUM procedures must be eDepartment
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of Revenue:
p, Information received shall be used only for administering
or enforcing tax or licensing provisions of the following
fi use tax; s. 125 . 0104 ,
laws: Chapter 212 , F.S. , sales t
F.S. , tourist development tax; s. 125 . 0108, F.S. , touurisris
t
impact tax; chapter 205, F.S. , local occupational license
taxes; s. 212 . 0305, F.S . , convention development
pmeood tstaxeice
s;
chapter 509 , F.S. , public lodging and
establishment licenses; and/or chapter 561, F.S. ,
beverage law licenses. {
mation be
B. When not being used, it for eco othersnded secure manner
kept under lock and key
j Department of Revenue
C. When no longer needed, the shredding, G
recommends the information be destroyed by
incineration, or other appropriate means.
D. Only authorized employees of the
with
an official use for the information as stated in "A"
hall be allowed access to the information. -
above, s j
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4.
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RISE Program Level 1 f
Information Sharing Agreement
Government Entity/Florida Department of Revenue
E. The shall become familiar with the
confidentiality provisions of S. 213 . 053 (2) , F.S. , and s.
12-22, F.A.C. , and shall be responsible for informing
other authorized employees of their responsibilities
related to the use of tax information received pursuant
to this agreement.
1 4 . The Department of Revenue may conduct on-sight security
reviews to ensure that adequate procedures are in place to
safeguard confidential tax information received under RISE and
this agreement and prevent any unauthorized disclosures of
that information.
S . Mutually acceptable techniques and methods of information w
sharing will be developed when and as required by the
operating officials of the respective parties to this
agreement with the overall objective of providing the most
useful data, with a minimum of interruption of operating
routines, and the least amount of additional expense.
G . The following data elements relating to licensing or
registration activity during each month will be exchanged by
the parties to this agreement within 20 days of the end of
that month:
iA. Registrant's, licensee's or taxpayer's name (business and
owner) ,
S. mailing address (including zip code) ,
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C. business location address (including zip code) ,
D. telephone number (business and owner) ,
i E. federal employer identification number of social security
number,
F. business type code (SIC code) ,
G. county code (as provided by the Department of Revenue) ,
f H. city code (as provided by the Department of Revenue) ,
;) I. applicable state or local license or registration number,
j and any other unique identifying number,
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RISE Program Level 1
Information Sharing Agreement
Government Entity/Florida Department of Revenue
J. business opening date, and
K. indication if new or re-issuance (not renewals or address
changes) .
7 . Unless otherwise specified in Attachment "A" to this
agreement, information specified in paragraph 116" of this
agreement shall be provided by computer processable medium in
the format provided in Attachment "H" to this agreement.
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6 . Each party to this agreement shall keep statistics sufficient t. ` •
to measure the effectiveness or usefulness of the information
received under this agreement.
9 . No information received by the Department of Revenue from the k
Internal Revenue Service shall be disclosed under this
agreement.
10 . In the event that the fails to fulfill its
1 obligations for participating in the RISE program in
I accordance with s. 213 . 0535, F.S. , and this agreement; the
Department of Revenue is authorized to suspend the routine
providing of tax information to the and,
in its role as coordinator of the RISE program, also is
authorized to recommend that other participants in the RISE t
program suspend any information exchange activity with the _
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APPROVED:
M •�I
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Executive Director (office)
Department of Revenue (Title)
State of Florida Vr
Signed at Tallahassee, Florida, Signed at , Florida, �pyiy;
this day of , 19_. this day of , 19_. r-
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ATTACHMENT A
Name of Local Government:
Responsible Party: Name
Title
Address f
'I Phone I
Data Processing Contact: Name
Phone
Type of Computer System:
Method of Data Transmission:
1. Tape (select one) 2 . Diskette (select one)
1600 BPI 3 21211
6250 BPI 5 11411
j + 3 . other
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* NOTE: Prior approval must be obtained in writing from the
Department of Revenue for use of noncomputer-processable medium.
Application should be made to: Gerald Johnson, Director, Division
of Information Systems and Services, Room 113 Carlton Building,
Tallahassee, FL 32399-0200
Defined area and/or boundaries for data: List all applicable
zip code (s) , and/or county code (s) .
Authorized signature Date
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n':'• ATTACHMENT B �
A „
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, a ; Instructions and Specifications for Reporting �
New License Registration on Magnetic Media
The following describes the format of files to be sent to F
Florida Department of Revenue, Sales Tax License Registration, G-3
Carlton Building, Tape Library, Tallahassee, Florida 32399-0100,
for Sales Tax License Registration information.
The file is to be submitted on tape (this is preferred) or
diskette by the 20th of each month for the previous month new
registrations.
I. Tape Requirements:
A. Type of tape - 1/2 inch mylar base, oxide coated
B. Recording density - 1600 or 6250 bytes per inch
C. Character set - EBCDIC, UPPERCASE LETTERS ONLY
D. Number of tracks - 9 i
E. Parity - Odd
F. Recording mode - fixed length
G. Labeling Internal Requirements:
1. Unlabeled
2. Only 1 tape mark at the beginning of tape reel
3 . 2 tape marks at the end of tape reel
H. Blocking Factor:
1. Depending on record length, not to exceed 1792
characters per block
II. Diskette Requirements:
A. 5 1/4" Diskette:
i 1. Recording density
a. High density, 1.2M or
b. Double density, 360K
j 2 . IBM PC Compatible format -`
3 . ASCII text format - no embedded decimals or
1 E "
signs
B. 3 1/2" Diskette:
1. Recording density
a. High density, 1. 44M or
b. Double density, 720K
2 . IBM PC Compatible Format
3 . ASCII text format - no embedded decimals or
signs
C. The DOS command Backup may be used when file will
take multiple diskettes. If used, the local
government will physically indicate on the
diskettes.
III . Cartridge Requirements:
i A. Standard 3480 Cartridge
B. Densities up to 38K
C. Number of tracks - 18
�h.
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ATTACHMENT B
IV. Labeling:
A. External Requirements:
1. Name and address of sender
2 . Recording density
3 . Number of reel, series beginning with
No. 1 and showing total number of reels
Example: Reel 1 of 2, Reel 2 of 2
j 4 . Registration applicable period
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V. Data Record Explanation:
A. Registration Record - information related to
new registrations. Fixed length of 512 bytes.
VI. General Information:
A. All numeric fields are in unpacked format,
preceded with zeroes, right justified and zero-
filled when not used.
D. All alphanumeric fields are to be left justified
and space-filled when not used.
C. The attached Magnetic Media Transmittal should be
completed and returned with the tape or diskette.
D. It will be the policy of the Florida Department of
Revenue to erase all data from the magnetic media
prior to returning, unless otherwise requested in
writing.
E. Tapes will have a blocking factor of 33 .
VIZ . Magnetic Tape/Diskette File Description:
A. Registration Record:
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1 Position Field Length
1 - 40 Registrant Name A40
41 - 80 Registrant Address A40
81 - 106 Registrant City A26
107 - 107 Filler Al _ !
108 - 109 Registrant State A2 I :
110 - ill Filler A2 1 -
112 - 120 Registrant Zip Code N9
121 - 130 Registrant Phone # N10
131 - 170 Business Location Name A40
171 - 210 Business Location Address A40
211 - 236 Business Location City A26
237 - 237 Filler Al
I 238 - 239 Business Location State A2
240 - 241 Filler A2
242 - 250 Business Location Zip Code N9
251 - 260 Business Location Phone # N10
261 - 269 Federal Employer Identification or Social Security # N9
j 270 - 270 FEI - SS Indicator N1 i4
1 - Social Security
271 - 274 SIC Code N4
275 - 276 county code N2
(by Department Standard)
277 - 278 City Code N2
(by Department Standard)
279 - 280 Rind Cade N2
(by Department Standard)
281 - 292 Sales Tax Registration g 1112
293 - 298 Business open Date N6
(YYMMDD Format)
299 - 299 New or Re-issue Al
N - New Registration
R - Re-issue Registration
A - Address Change
300 - 399 Local Registration Numbers A100
j This is a free-formatted
field to be used to provide
registration number and
individual business codes
separated by commas with
format provided by local
government to DOR)
400 - 512 Filler - space fill A113
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STATE OF FLORIDA ;
DEPARTMENT OF REVENUE
RISE TRANSMITTAL DOCUMENT
From: To: Florida Department of Revenue
Registration Information Sharing and
Exchange (RISE)
Carlton Building, G-3, Tape Library
Tallahassee, FL 32399-0100 '
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Contact Person a �f
Phone Number
4 ahaa
Fax Number Yi
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Signature
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Date
Media Type
cartridge tape diskette
cartridge number reel number number of diskettes E
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File name
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Number of Records
For DOR Use Only
Received By:
Date Received:
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