The URL can be used to link to this page

Home My WebLink About36006 - AGENDAS - City Commission OF l� N Dv� rnhe,r 1495 i ti ,J•y ll 47�v �R 0 v w , MINUTES DANIA CITY COMMISSION WORKSHOP MEETING NOVEMBER 7, 1995 Vice Mayor Bertino called the meeting to order at 7:30 p.m. ROLL CALL: to Present: t t.a Vice Mayor: John Bertino Commissioners: Albert Jones s fj Bob Mikes y City Attorney: Frank Adler City Manager: Mike Smith City Clerk: Marie Jabalee Absent: Mayor: Bill Hyde Commissioner: Bobbie Grace 1. Proposal of Nabors, Giblin & Nickerson, P.A., to develop Solid Waste s Assessment Program. IRV ru Mark Lawson, Nabors, Giblin & Nickerson, P.A., presented the proposed work plan, fees and Critical Events Schedule for Implementation of (1) a Partial Year Residential Solid Waste Assessment (April 1, 1996 - September 30, 1996) to be collected by Separate Bill and (2) a Subsequent Recurring Annual Residential i r Solid Waste Assessment (October 1, 1996 - September 30, 1997 and T Subsequent Fiscal years) to be collected using the Broward County Tax Bill. n" ar. Mr. Lawson explained that the program will virtually pay for itself since outstanding delinquent amounts will be collected when added to a property owner's tax bill. The City's cost up front can be spread over a few years and any unpaid bills will continue to be rolled over on the property owner's tax bill. Marie Jabalee, Finance Director/City Clerk, recommended approval of the program to change the method of collection of the solid waste fees for the Griffin I area. She requested approval to go forward with advertising the first of four advertisements on November 13 in order to begin the legal process of implementing the collection program for the 1996 tax year. WORKSHOP MEETING 1 NOVEMBER 7, 1995 z r GC ��l $ Vp �J: titi',lh F '1Y The Commission agreed to have staff go forward with the advertising and include ratification of the Solid Waste Program on the next regular agenda. Mr. Lawson agreed to bring proposals back to the Commission for establishing assessment programs for EMS and Stormwater District. 2. Agreement with MADDADS to provide programs at Modello Park. City Manager Smith mentioned that MADDADS has a Chapter in Dania and is a national organization. They are requesting to use recreational facilities and v office space at Modello Park to implement their program activities for youth in �4 Dania. Jacqueline Hampton, Director of Operations for Friends of Children Youth and s Families, presented background information on the non-profit organization that provides educational services and assistance for disadvantaged children and families in Broward County. Ms. Hampton presented an overview of the types of programs coordinated through the Broward Sheriffs Office and Broward County Commission on Substance Abuse. MADDADS (Men Against Destruction Defending Against Drugs & Social Disorders) would provide four part-time staff members to counsel and educate the youth at the Modello Park Recreation Center at no cost to the City. City Manager Smith clarified that the programs provided through MADDADS would be in addition to the City's programs and that the organizations seems to i=t have the support of the community. Vice Mayor Bertino expressed his concern with legal complications using city property to provide drug counseling and impose religious and moral concepts on individuals. Ms. Hampton confirmed that MADDADS is licensed with HRS to provide information on drug prevention and drug counseling of a general nature. MADDADS' Counselors refer clients, with specific drug problems, to other agencies outside their program and similar programs like this are operated successfully across Florida. Ms. Hampton assured the Commission that city employees will be involved in the recreational activities only and not with the values training, personal hygiene and counseling programs. City Manager Smith suggested that the programs could be tried out at the park and that the City would not be obligated to continue the programs if they did not work out. The Commission requested staff to provide further information on the values curriculum that will be provided as well as information on how the programs are working out in other cities. 3. Proposal by Dania Pier Management Inc., to operate beach water sport concessions and acquisition of lease for Dania Beach Grill. WORKSHOP MEETING 2 NOVEMBER 7, 1995 j pig LM n. City Manager Smith advised that Dania Pier Management, Inc. will not be presenting information on the acquisition of lease for Dania Beach due to new developments but will present their request for water sport concessions. Don Streeter, Dania Pier Management, Inc., presented his business proposal to operate four waverunner rentals and other water sports at the beach. For additional safety purposes, a kill switch and chase boat will be provided on each vehicles and they will be operated 300' north of the pier. Tom Zannucci, Dania f Pier Management, Inc., explained that each waverunner will have its own liability insurance and the remote kill switch is good up to two miles away. ' Mr. Streeter mentioned that Fort Lauderdale recently awarded a contract for waverunners to be operated at their beach and that the company is not offering the safety factors that his company is offering. Discussion followed on providing a 20 foot lane for the waverunners to enter the water and return so as not to interfere with the surfing activities at the beach. Mr. Streeter and Mr. Zannucci were agreeable to a trial basis approval for the operation before entering into an agreement. I . The Commission directed staff to obtain a copy of the Ft. Lauderdale Agreement, insurance information and to contact John Lloyd Park regarding the waverunner operation. S Mr. Streeter presented his second idea to operate a pontoon boat to provide water taxi tours for 10 people at a time from the Dania Cut-off Canal . The Commission generally agreed that this would be a good way to promote the Dania Waterways and to have Mr. Streeter bring back a proposal. i. a. Byrd Park Improvements. Commissioner Jones expressed his dissatisfaction with the selection of bahia grass and the width of the running track at Byrd Park. He stressed the need for projects like this to be watched very careful to ensure that the contractors are completing the improvements correctly according to contract requirements. City Manager Smith explained that bahia grass was selected by Dan Oyler, City Planner, and Mardie Holloway, Parks Coordinator, because it is one of the most hardy grasses which can take a lot of activity. Mr. Smith thought that the track could be widened later if there appears to be a need to do so. Commissioner Jones disagreed with waiting to widen the track later even if the City must pay the extra cost. Dan Oyler, City Planner, presented his reasons for selecting bahia grass for the park. He agreed to speak with the contractor to find out what the cost would be WORKSHOP MEETING 3 NOVEMBER 7, 1995 1 t 7 x r to increase the size of the running track and to reduce the hedge at the front entrance of the park. Discussion followed on safety concerns for the children who are fishing from the bridge instead of using the 14th Street Dock that was recently built. 5. Development of RFP to operate sports programs at City Facilities. City Manager Smith mentioned the problems that have occurred in the past at Meli Park with the Griffin Little League Association due to inappropriate behavior and substance abuse by members. Mr. Smith requested permission to advertise for an RFP to operate sports programs at the parks or take action to ban >-- individuals who are creating problems. The Commission directed staff to contact Little League Headquarters regarding the behaviors of some of their members at Meli Park in an effort to resolve the i matter. s. Membership in Broward League of Cities. Commissioner Mikes mentioned his attendance at a recent Broward League of Cities' meeting which involved a presentation by the County Charter Review Committee. He felt that a major shift in power was accomplished when action was taken to direct the Broward League to make a request to the Broward + County Commission to allow 51% of the population, as made up through cities, A,. to put items on the Charter Ballot independently of the County. Based on these t i new developments, he recommended that the Commission renew their membership in the Broward League of Cities The Commission agreed to wait until one or two Commissioners have attended a Broward League of Cities Meeting before renewing the membership. I 7. Formation of an Education Advisory Board. Commissioner Jones expressed the need for establishing an Education Advisory Board to assist the community in dealing with the School Board on issues relating to schools. Discussion followed on checking with the schools to see if there are school committees already established that could represent the City at the School Board level before taking any action to create another board. Staff was directed to speak with the Human Relations Board to see if this function could become part of their responsibility. WORKSHOP MEETING 4 NOVEMBER 7, 1995 .a . 1 e. Discussion of Seafair Marina, Commissioner Mikes recommended to review the legal language carefully in the proposed Seafair Lease to protect the City's rights in regards to the parking area and marina. Discussion followed on whether the City should run the marina instead of Aragon Group, Inc. City Manager Smith advised that FAU did not want the marina in the lease and that he does not believe the City can profit by operating the marina. Commissioner Mikes expressed his dissatisfaction with the way the lease negotiations have been conducted with FAU and Aragon U Group, Inc. City Manager Smith did not believe changes could be made to the proposed lease but agreed to speak with Attorney Karl Adler regarding the possibility of the City operating the marina. Craig McAdams, Chairperson on the Marine Advisory Committee, mentioned that the City may be eligible for grant funding for improvements to the marina area at the beach and that the marina would be a revenue producing operation for the City. This meeting was adjourned. / t„ Z -COMMISSIONER ��,�- �e� =` CITY CLERK-A DITOR rc3� WORKSHOP MEETING 5 NOVEMBER T, 1995 4. t V 1 $ �T AGENDA DANIA CITY COMMISSION WORKSHOP MEETING NOVEMBER 7 1995 7:30 P.M. 1. Proposal of Nabors, Giblin & Nickerson, P.A., to develop Solid Waste Assessment Program. (Staff) 2. Agreement with MADDADS to provide programs at Modello Park. (Staff) 3. Proposal by Dania Pier Management Inc., to operate beach water y sport concession and acquisition of lease for Dania Beach Grill. 4. Byrd Park Improvements. (Commissioner Jones/Commissioner Grace) 5. Development of RFP to operate sports programs at City Facilities. (Staff) 6. Membership in Broward League of Cities. (Commissioner Mikes) 7. Formation of an Education Advisory Board. (Commissioner Jones) 8. Discussion of Seafair Marina. (Commissioner Mikes) y CITY OF DANIA s INTEROFFICE MEMORANDUM TO: Dania City Commission FROM: Marie Jabalee, Finance Director/City Clerkjw__�' RE: Proposal for implementation of Solid Waste Assessment to be t, collected using the Tax Bill Method FS , DATE: November 2, 1995 The attached proposal was prepared by Nabors, Giblin & Nickerson, P.A. at my request to assist the City in preparing a Solid Waste Disposal Assessment for the Griffin Road area and placement of the annual billing for sanitation collection on the Tax Bill. i We anticipate using this method of billing City-wide for collection of storm water utility s fees and EMS fees if necessary. If the City wishes to pursue the Tax Bill Method of Collection for any or all of these vital services effective for FY 96/97, the Public Hearing, proceeded by 4 weekly published notices, must be held before 1/1/96. The notices must be published beginning November 12, 1995. Adoption of the Resolution does not commit us to this billing method, but reserves our right to do so. Representatives from Nabors, Giblin & Nickerson, P.A. will be available to answer � I questions regarding the proposal at the November 7 workshop meeting. I� Ii 1F NADORS. GIDLIN S NICKERSON. P.A. ATTORNEYS AT LAW GARNETT O4Nrt ppIL01!I G, pU1TC UOC 1 Y 315 SOUTH CALHOUN STREET TALLAHASSEE. FLORIDA 323OI SARAN M. BLCAKLCY WARREN S. BLOOM TELEPHONE 19041 22A-4070 THE POINTE. SUITE 1060 HARRY F. CHILES TELECOPY 19041 924.4073 SOOT ROCKY POINT ORIVC MAUREEN MCCARTHY OAUGMTON TAMPA. FLORIDA 33.07 VIRGINIA SAUNDERS OCLCGAL P. 1Bp1 ]B1 KIMBERLY L. FRANKLIry SS.E L TNOMAS OIBLIN TCLCCOPY IBI]I tBl-OIS• MARK G. LAWSON STEVEN C. MILLCR SIGNATURE PLAZA.SUITE 10B0 MARK T. MUSTIAN E01 SOUTH ORANGE AVENUE ROBCRT L NABORS ORLANDO. FLORIDA 3940. GEORGE M. NICKERSON.JR. uOTI 4E8-7111B5 STEM T. SLIDER TCLCCOPY 14071 4Il-BGEE GREGORY T. STEWART JOHN R. STOKES 1 WILLIAM O. TYLER 1 MICHAEL L WATKINS October 25, 1995 J F=AM C. WIL30N VIA FEDERAL EXPRESS ra Marie J. Jabalee City Clerk _ City Of Dania 100 W. Dania Beach Boulevard Dania, Florida 33004 Re: Client References; Notice of Intent Documents Required by Section 197.3632, Florida Statutes Dear Marie: p Pursuant to your telephone conversation with Camille Gianatasio today regarding your request for Nabors, Giblin & t Nickerson, P.A. ("NG&N") and Government Systems Group, L.C. (KGSG") to provide the City of Dania (the "City") with client references, we have listed the names and telephone numbers of two individuals 1 the City should contact, as follows: Mark H. Scruby, Esquire Clay County Attorney (904) 284-6303 Dale Williams Columbia County Coordinator (904) 755-4100 We would urge the City to contact both individuals as NG&N and GSG assisted these counties in successfully developing and implementing solid waste assessment programs that addressed the exact issues currently facing the City of Dania. In each county, we developed a partial year assessment program designed to collect both current and past due or delinquent amounts using a separate bill and transitioned the assessment program to the tax bill r>( Marie J. Jabalee October 25, 1995 Page 2 collection method in the subsequent fiscal year. Although each community's program is different, we know you will find their insight and experience with our firms informative and positive. We would also be pleased to provide the City with additional references, if you wish. Camille advises me that you desire a representative from NG&N and GSG be available to meet with you, other City officials and the City Commission at a workshop tentatively scheduled for November 7th to discuss our proposed solid waste assessment program workplan. Camille and I will both be available on that date and r await your confirmation of our attendance at the proposed workshop._ f yy. As promised and in anticipation that the City desires to {s A£ 9*g.Ye its ability to collect the solid waste collection and it. disposal assessments on the tax bill beginning in fiscal year 1996- 97, I am providing you with the following documents. Although our proposed workplan included the preparation of these documents, we are providing these in advance and as a courtesy because the timing of the publication and adoption of these documents is critical. r 1. A form of Notice of Intent for the potential solid waste collection and disposal services assessment program which should be published in a newspaper of general circulation in order to use the uniform method of collection; and 2. A form of Resolution for the potential solid waste collection and disposal services assessment program electing to use the uniform method of collection. Please note that Appendix B of the enclosed form of Resolution requires a legal description of the City of Dania 's boundaries. �;; .. Section 197. 3632 , Florida Statutes, requires that the City must hold a public hearing and adopt a resolution of intent to use the uniform method of collection for any assessment program in the ' calendar year prior to any such collection. The resolution, which "` - dnas� nat obligate the governmental unit to use the method or impose a special assessment, must be adopted by January 1 and sent to the Broward County Director of Revenue Collection, the Broward County Property Appraiser and the Department of Revenue by January 10. If the County's Property Appraiser and County's Director of the Department of Revenue Collection agree, adoption of the resolution can occur as late as March 1st. However, we strongly recommend to you that the City adopt the resolution prior to January 1st, as the consent of the County's Property Appraiser and the County's Director of the Department of Revenue Collection is not required when the adoption occurs prior to January 1. F 1 Marie J. Jabalee October 25, 1995 Page 3 As well, section 197.3632 requires notice of the public hearing to adopt the resolution of intent for the four consecutive weeks immediately preceding the date of the hearing. Please note that we have assumed a public hearing date for the resolution of intent adoption of December 12, 1995. Should the City decide to change the date of the public hearing, the publication dates for the notice should also be changed to conform with the aforementioned requirement. l� We have prepared a notice and form of resolution for the City S , of Dania which specifically references the potential residential solid waste collection and disposal services assessment program and reserves to the City Commission the ability to impose assessments y in the incorporated area. This package only assists the City in meeting statutory notice requirements necessary to preserve this funding approach. To reiterate, this resolution is non-b:ndina and the City Commission may reduce the areas covered by any future assessments or decide not to go forward with the assessment program 2 at a later date. By adopting the attached resolution, the City Commission is simply reserving the right to use the tax bill collection method beginning in November of 1996. We understand the City is also contemplating the development of assessment programs to fund emergency medical services and stormwater management services and facilities and the use of the tax bill collection method to collect these assessments. If the City Commission wishes to preserve the right to use the tax bill collection method for fiscal year 1996-97 for these proposed assessments, we would be pleased to discuss these programs with you � - as well, and provide the City with the appropriate documents in time to publish the notice of intent public hearings concurrently with the solid waste assessment ram ro p g publication. We are looking forward to working with you and assisting the City in these proposed projects. If you have any questions regarding these documents, please contact me. Sincerely, Mark G. Lawson MGL\sib Enclosures cc: Frank C. Adler , X _ 11 nrt. NADORS, GIBLIN S NICKERSON. RA. ATTORNEYS AT L1W CAHNETT UANI( OUILOING. SUITE BOO 315 SOUTH CALHOUN STREET TALLAHASSEE. FLORIDA 32301 SARAH M. BLEAKLEY TELEPHONE (004) Z24-4070 THE POINTE,SUITE IOOO WARREN S. BLOOM TELECOPY (904, 224- 4073 2502 ROCKY POINT DRIVE HARRY F. CHILLS MAUREEN MCCARTHY DAUGHTON TAMPA. FLORIOA 33607 VIRGINIA SAUNDERS DELCGAL RH3) 81•s 22E L THOMAS GIBLIN TELECOPY(013)Z@I.OIZ9 MARK O. LAWSON STEVEN E. MILLER SIGNATURE PLAZA,SUITE 1060 MARK T. MUSTIAN 201 SOUTH ORANGE AVENUE ROBERTABORS GEORGE L NICKER October 19, 1995 ORLANDO.FLORIDA 3430, STEM T. H. NICKERSO N,JR. 14071.26•711S STEM T. SLIDER OREGO RY T. STCWART VIA FACSIMILE TRANSMISSION TELECOPY 14071 446-lOta JOHN R. AND FEDERAL EXPRESS � WILLIAM O.. TYLE TYLCR ' MICHACL L WATKINS JEAN E. WILBON I '- Marie J. Jabalee ^! City Clerk City of Dania 100 W. Dania Beach Boulevard Dania, Florida 33004 f Re: Proposed Work Plan, Fees and Critical Events Schedule for Implementation of (1) a Partial Year Residential Solid Waste Assessment (April 1, 1996 - September 30, 1996) to v be Collected by Separate Bill and (2) a Subsequent Recurring Annual Residential Solid Waste Assessment (October 1, 1996 - September 30, 1997 and Subsequent 1 Fiscal Years) to be Collected Using the Tax Bill Dear Marie: f This correspondence is written in response to your request that Nabors, Giblin & Nickerson, P.A. (IING&NII) prepare a proposal to provide specialized assistance to the City of Dania (the "City") , its staff and general counsel in the implementation of a I. solid waste collection and disposal assessment program for residential properties within the annexed area of the City. From our telephone conversations with you, the City desires to include previously unpaid and delinquent assessments in a partial year billing for the period April 1, 1996 through September 30, 1996 and thereafter, using the authorization in a home rule assessment ordinance, seek to collect an amount equivalent to all prior unpaid assessments as a part of the Fiscal Year 1996-97 assessment to be collected on the tax bill. Attached as Appendix A is a work plan which articulates anticipated special counsel and non-legal consulting services required to assist you in implementing a partial year special assessment program which specifically addresses the City's delinquency problems. This activity is to be accomplished in a manner that is conducive to the subsequent imposition and collection of the special assessments via the uniform method of • r a 1 er ' vl M fS t Marie J. Jabalee October 19, 1995 Page 2 collection in conformance with the provisions of Section 197.3632, Florida Statutes. Accordingly, this engagement will necessarily have two distinct, but overlapping phases: the first phase dealing with the imposition of the partial year assessment for the period April 1, 1996 through September 30, 1996 and the second phase, that will address the transition to the imposition and implementation of a subsequent recurring annual assessment to be collected on the tax _ bill beginning Fiscal Year 1996-97. We have also attached as Appendix B and C respectively, an hours and fees matrix and critical events schedule to assist the City in understanding the magnitude of the work effort required to develop and implement the proposed assessment program on a task-by- task basis. Upon notice to proceed, we would expect to provide a more detailed critical events schedule. To accomplish the objectives of each of these project phases, s we would focus on the following essential tasks: i • provision of both legal and implementation services relative to developing a method of apportionment conducive to use with the County's ad valorem tax roll data base; development of the necessary legal and implementation ' documentation for both the partial year and recurring annual ? ± collection methods; legal advice and development of documentation to address the it � Cy's desire to collect "bad debt", and r r' development of an assessment roll conducive to collecting both the partial year and recurring annual assessments. 1 L' ' Being well versed in the logistics of implementation of all types of assessment programs and familiar with the City's other RRR i potential assessment programs (emergency medical services and stormwater management) , we see a distinct opportunity for the City to use the solid waste assessment program as a laboratory model to develop a working base for its apportionment methods related to other potential assessment programs. The work effort in developing an assessment roll, the software application and the resulting data base are all work product that can also be modified and applied in developing the emergency medical services and stormwater management assessment programs, if the City desires to move forward with either program. Our experience has taught us that the City will need to use certain technical expertise in developing the assessment roll. Accordingly, we will utilize Government Systems Group, L.C. ( GSG ) , to assist us in the development of this solid waste S s a �!in- Marie J. Jabalee October 19, 1995 Page 3 assessment program. GSG is an affiliated company created and s partially owned by NG&N to provide non-legal systems consulting services to the public sector. Camille Gianatasio, and other members of GSG, have successfully assisted in developing apportionment methodologies and assessment rolls on several of our previous projects which have specifically addressed similar problems facing the City. The collective skills and experience of GSG are fundamental to our proposed work plan. The following implementation deliverables will be provided during this project: • a home-rule service assessment ordinance and all requisite implementing resolutions for the partial year and recurring annual assessment programs; • the statutorily required notice and billing documentation required for utilization of the tax bill collection method for the recurring annual assessment program: • billing algorithms necessary to calculate residential solid j waste assessments pursuant to the approved methodology for both programs; and, an assessment roll in an electronic format capable of billing the partial year assessments and merging with the Broward County real property assessment roll in conformity with the requirements of utilization of the tax bill collection method for Fiscal Year 1996-97. t The attached scope of services contemplates that the City will provide the necessary budget background information and the data required to develop an assessment methodology, provide staff to conduct any field research of the data contained on the ad valorem tax roll, if required, and provide policy direction regarding various components of the methodology. GSG and NG&N will share their experiences and expertise and provide advice, research, and opinions to you and other City officials regarding the proposed methodology and proposed rate structures, and provide advice and assistance in the development of the assessment roll required to implement and collect the assessments using a separate bill or the tax bill collection method. For services provided by both NG&N and GSG, we will work under a lump sum fee arrangement described in the attached scope of services and defer payment on a percent completed basis. A lump sum method of compensation eliminates any uncertainty in the total fee. However, if preferred by the City, both NG&N and GSG are willing to provide services on a hourly basis. Under such an r Marie J. Jabalee October 19, 1995 Page 4 arrangement, the City would receive a detailed invoice and be billed for time and actual costs incurred on a monthly basis. In addition to any lump sum or hourly fee, GSG and NG&N will seek monthly reimbursement for actual costs incurred, such as photocopies, long distance telephone charges, and overnight delivery services. Any travel expenses would be in accordance with Section 112.061, Florida Statutes. We trust this work plan and proposed fee is in response to your inquiry. There are three points which the City should keep in ;._.mind while evaluating the attached work plan. First, this r ' engagement entails two separate but overlapping projects. Second, the City will be able to recover all of the costs of implementing =' this assessment program including both the City's expenditures and our fees. Lastly, the work effort to develop and implement the solid waste assessment program will make subsequent programs easier w to implement, thus providing an economy of scale on this and any subsequent assessment program. e; We look forward to working with the City of Dania on this very t *ri important project. If you, or any other City officials have an questions, please feel free to telephone either Camille Gianatasioy z or me. Sincerely, Mark G. Lawson S' MGL\sib i Enclosures cc: Robert L. Nabors - � Camille S. Gianatasio r a APPENDIX A PROPOSED SCOPE OF SERVICES i�i75 r x r i i Y k �Y s E City of Dania Proposed Solid Waste Assessment Program Scope of Services 1) Evaluate existing City legal documents, franchise agreements, reports and other data pertaining to the provision of residential solid waste collection and disposal services in the City of Dania. 2) Research and evaluate outstanding issues and assist the City in identifying policy decisions necessary to collect past, present and future residential solid waste assessments. This includes the analysis of how to collect the outstanding "bad debt". ng - 3) Develop method of apportionment, classification of residential properties and the use of the data on the ad valorem roll during the process of creating the special assessment roll. Review the assessment methodology for legal sufficiency and compatibility with the tax bill method of collection. Ensure that the data approach used for the separate partial year billing in April of 1996 is the same data needed for the tax bill collection method in subsequent years. 4) Draft a home-rule service assessment ordinance which provides the City with the flexibility to impose and collect past, t present and future solid waste assessments. 5) Create a partial year assessment roll by merging the City's existing customer account list with Broward County's most - recent ad valorem tax roll. Test the sufficiency of the roll by developing reports to access property use information. f ' Correlate each customer account to a property identification number on the tax roll. 6) Advise the City in determining the solid waste assessment revenue requirements for the partial year assessment program t2_ensure the City recovers h o + of implementincr the . program and collection of the assessments. 7) Calculate a proforma schedule of rates based on the apportionment methodology and revenue requirements for the partial year assessment program. 8) Draft implementing resolutions that conform to the service assessment ordinance to impose the solid waste collection and disposal assessment (a) to implement the City's policy decisions and proposed methodology, (b) preserve the ability to collect delinquent or unpaid assessments on the tax bill, A-1 7a"'ft k'J c'# 1 and (c) adopt an approach conducive to the future use of the uniform method of collection. 9) Assist the City with the final rate adoption process for the partial year assessment program including (a) the legal requirements for any public hearings, (b) the development of and print, stuff and mailing of any notices or bills, and (c) the development of a public information sheet to be mailed with the bills or notices. 20) Prepare the necessary notice of intent resolutions to use the tax bill collection method and ensure appropriate advertisement of the public hearing to adopt the notice of (� intent resolution for the recurring annual assessment program. 11) Develop/update the partial year assessment roll for use in the recurring annual assessment program including the correlation of the partial year assessment roll with the Fiscal Year 1996- 97 ad valorem tax roll and the identification of any unpaid or delinquent accounts. 12) Advise the City in determining the solid waste assessment revenue requirements for the Fiscal Year 1996-97 assessment program to ensure the City recovers the costs of collection and implementing the tax bill collection method. 4 13) Calculate proforma schedule of rates based on the '.j apportionment methodology and revenue requirements for the frk�, Fiscal Year 1996-97 assessment program. 14) Draft implementing resolutions that conform to the service assessment ordinance and establish specific procedures to impose the solid waste collection and disposal assessment for Fiscal Year 1996-97 and in subsequent years. j 15) Advise and assist with the legal g requirements for the adoption of the final assessment rate resolution and certification of the assessment roll in accordance with Section 197.3632, Florida Statutes including: (a) the development of the first vclass notice and its distribution, (b) publication of the public hearing, (c) development of a public information sheet (d) attendance at the public hearing, and (e) the certification of the assessment roll to the Broward County Department of Revenue Collection. Fee and Costs For services provided by both NG&N and GSG, the lump sum fee for the proposed scope of services will be $85, 080. The lump sum would be due and payable under the following schedule: $50,080 upon completion of the partial year assessment billing cycle and $35, 000 on September 30, 1996. A-2 S � t M1,rr ` ffF i K f }tr iY The lump sum fee includes five on-site visits to the City with at least one meeting with City staff to obtain data, documents and other background information and one meeting with City elected officials to present the proposed assessment methodology and range of rates. Meetings in excess of the five contemplated may be arranged at our standard hourly rates. In addition to the above lump sum fee, GSG and NG&N will seek monthly reimbursement for actual costs incurred, such as Photocopies, long distance telephone charges, and overnight delivery services. Any travel expenses would be in accordance with Section 112.061, Florida Statutes. V I I 1. � t Y r A-3 T. STY 1. , I 4 APPENDIX H (. HOURS AND FEES MATRIX a 'Y `U G`( 1 � I « r CITY OF DANIA SOLID WASTE ASSESSMENT HOURS AND FEES A r Task 1 -Evaluate data/reports — Total Hours Total Fees NG&N GSG 16 $2,400 Task Total 16� $1,440 �e 32 93,840 Task 2 -Research/evaluate outstanding issues NG&N GSG 16. $2,400 Task Total 8' $720 24' 93,120 Task 3-Develop apportionment method/data approach I NG&N GSG I 32! $4,800 Task Total gal 92,160 561 $6,960 Task 4-Draft and edit assessment ordinance i. NG&N -`_ GSG 481 $7,200 j zz Task Total 8P II720 56, $7,920 Task 5 -Create partial year assessment roll I NG&N i GSG I 8 91,200 Task Total ! 112 910,080 $11,280 1 t Task 6-Determine partial year assessment revenue requirements NG&N i' GSG 8: $1,200 - Task Total I 16• $7,440 - 24 II2,640 - yy Task 7 -Calculate partial year assessment rates i q NG&N GSG 4 $600 Task Total 16: $1,440 zo az,oao Task 8 -Draft/edit partial year assessment resolutions I NG&N GSG 32 $4,800 Task Total ---- -- --------- - ---- ! 4 $360 rr` Task 9 -Partial year rate adoption process I NG&N GSG 40 $6.000 Task Total 40. $3,600 i 80 $9,600 Task 10 NG&N -Prepare intent documents for I°Y 1l 1:1 l7 1 GSG 4 $600 Task Total I 4 $360 s $960 Task 11 -Develop/update annual assessm NG&N ant roll GSG -- --- �_— 8• $1,200 Task Total -- --------------- _—. 80_ 97,200 88 98,400 DANIA.XLS B 1 10/18/953:27 PM a r: CITY OF DANIA SOLID WASTE ASSESSMENT HOURS AND FEES ---------------_ ___—.-_—______ _a Task 12 - Determine rovenuo requiroments for FY 1996-97 NG&N — GSG 0Task Total Task 13 -Calculate assessment rates for FY 1996-97NG&N GSG Task Total 1Bi $1,440 I 20� 92,040 Task 14 - Draft/edit assessment resolutions for FY 1996.97 NG&N GSG 40! 46,000 I 51 $640 Task Total I 461 $6,540 kl r -- Task 15-Rate adoption process far FY 1998.97 NG&N GSG 40i 86,000 Task Total I 80� $7,200 120. 913,200 Total NG&N 1 302' 946,300 Total GSG 442, 939,7So - Lump Sum Professional Fees I 744 986,080 Estimated Expenses * 88,500 PROJECT TOTAL k , 593,580 Lump sum professional fees based on our standard hourly rates as follows: NG&N $150 GSG 9 90 Expenses relative to NG&N and GSG have been estimated at 10% of professional fees. Such an estimate does not include programmatic costs of implementation such as printing, stuffing and mailing of notices which will be experienced by the City, but recovered in F.fM any assessment. DANIA.XLS 8.2 10/18/953:27 PM v. . -r77 APPENDIX C Lf PROJECT SCHEDULE a , Y } ,1 i 1 1 , �r �y7 - iL4'YTf 7 ' r, 1 7 CITY OF DANIA SOLID WASTE ASSESSMENT PROJECTSCHEDULE ID Task Name Nov Dec Jan Feb M 1996 Mar Apr May Jun Jul Aug Sep Oct 1 Evaluate tlata/reports 2 Researchlevaluate outstanding issues 3 Develop apportionment methodfdata approach 4 Draft and edit assessment ordinance 6 Create partial year assessment roll - B Determine partial year assessment revenue requirements 7 Calculate partial year assessment rates S ` t 8 Draft/edit partial year assessment resolutions 9 Partial year rate adoption pmOsse 10 Prepare intent documents for FY 199&97 S i i 11 Develop/update annual assessment roll 12 Determine revenue requirements for FY 199&97 ® * 13 Calculate assessment rates for FY 1996-97 �- 14 Dmft/edft assessment resolutions for FY 1996-97 1,r 19 Rate adoption process for FY 1996-97 � 4+ V .. 1 1 RESOLUTION NO. 95- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA ELECTING TO USE THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM SPECIAL ASSESSMENTS LEVIED WITHIN THE INCORPORATED AREA OF THE CITY OF DANIA; STATING A NEED FOR SUCH LEVY; PROVIDING FOR THE MAILING OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Dania, Florida (the "City") is contemplating the imposition of special assessments tt for the provision of solid waste collection and disposal services and facilities; and WHEREAS, the City intends to use the uniform method for collecting non-ad valorem special assessments for the cost of providing solid waste collection and disposal services and facilities to property within the incorporated area of the City as authorized by section 197.3632, Florida Statutes, as amended, because this method will allow such special assessments to be i collected annually commencing in November 1996, in the same manner as provided for ad valorem taxes; and f WHEREAS, the City held a duly advertised public hearing prior to the adoption of this Resolution, proof of publication of such ` hearing being attached hereto as Exhibit A; , --, NOW, THEREFORE BE IT RESOLVED by the City Commission of the City of Dania, Florida, as follows: 1. Commencing with the Fiscal Year beginning on October 1, 1996 and with the tax statement mailed for such Fiscal Year, the k, City intends to use the uniform method of collecting non-ad valorem assessments authorized in section 197.3632, Florida Statutes, as amended, for collecting non-ad valorem assessments for the cost of providing solid waste collection and disposal services and facilities . Such cost may include an amount equivalent to the payment delinquency, delinquency fees, and recording costs for a prior year' s solid waste collection and disposal fee, charge or assessment. Such non-ad valorem assessments shall be levied within the incorporated area of the City. A legal description of such area subject to the assessment is attached hereto as Exhibit B and incorporated by reference. 2. The City hereby determines that the levy of the assessments is needed to fund the cost of solid waste collection C 3 and disposal services and facilities within the incorporated area of the City. 3. Upon adoption, the City Clerk is hereby directed to send a copy of this Resolution by United States mail to the Florida a Department of Revenue, the Broward County Director of the Department of Revenue Collection, and the Broward County Property Appraiser by January 10, 1996. 4. This Resolution shall be effective upon adoption. DULY ADOPTED this 12th day of December, 1995. CITY COMMISSION CITY OF DANIA, FLORIDA (SEAL) Mayor Attest: ,i Clerk � Y I 1 Z `t i r� . M EXHIBIT A PROOF OF PUBLICATION [attach copy of Proof of Publication] 1, J yyy4 } I r �'i II I EXHIBIT A PROOF OF PUBLICATION [attach co py of Proof of Publication] t I, c EXHIBIT B lj CITY OF DANIA, FLORIDA r MORE PARTICULARLY DESCRIBED r. a . . 4 AS [We recommend that you insert a description of the entire incorporated area, but if you are absolutely nositive the area subject to the assessment is omy the annexed area, You may insert a description of the annexed area] J i 1. d� 4 sj ! NOTICE OF INTENT TO USE UNIFORM METHOD OF COLLECTING NON-AD VALOREM ASSESSMENTS The City Commission of the City of Dania, Florida (the '$City Commission") hereby provides notice, pursuant to section 197.3632 (3) (a) , Florida Statutes, of its intent to use the uniform t method of collecting non-ad valorem special assessments to be * levied within the incorporated area of the City of Dania, for the i cost of providing solid waste collection and disposal services and facilities commencing for the Fiscal Year beginning on October 1, 1996. Such cost may include an amount equivalent to the payment delinquency, delinquency fees, and recording costs for a prior year' s solid waste collection and disposal fee, charge or assessment. The City Commission will consider the adoption of a i resolution electing to use the uniform method of collecting such 1 assessments authorized by section 197.3632, Florida Statutes, at a public hearing to be held at 7:30 p.m. , December 12, 1995, in the Commission Chambers of City Hall located at 100 W. Dania Beach Boulevard, Dania, Florida. Such resolution will state the need for d ti !� the levy and will contain a legal description of the boundaries of the real property subject to the levy. The passage of this resolution simply preserves the option to use the uniform method of collecting such assessments a±:c does not commit or obligate the City Commission to imposo any a:>se-; nalnzx- Copies of the proposed form Of resolution, which contain.; th,e Legal. description of the real property subject to tl�e L -vy . �:r:� cn ±: .l.,z :_,t the Office of the �fi� yr a h� [L r ' t v, l� Cl 1 • s --' — -- ---- ----' f 1� City Clerk, City of Dania, located at 100 W. Dania Beach Boulevard, Dania, Florida. All interested persons are invited to attend. In the event any person decides to appeal any decision by the City Commission with respect to any matter relating to the consideration of the resolution at the above-referenced public hearing, a record of the proceeding may be needed and in such an event, such person may need to ensure that a verbatim record of the public hearing is made, which record includes the testimony and evidence on which the appeal is to be based. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Manager's Office at 305/921-8700 at least r seven days prior to the date of the hearing. DATED this day of November, 1995. i N r S By Order of: ts; CLERK OF THE CITY OF DANIA, FLORIDA Publish in the sun Sentinel or a newspaper of general circulation during the weeks of: .' November 12, 1995 November 19, 1995 November 26, 1995 -- December 3, 1995 �dc r; ,!Fy1 1 Sit 4 -,. AMIN __. �a F. City Clerk, City of Dania, located at 100 W. Dania Beach Boulevard, Dania, Florida. All interested persons are invited to attend. In the event any person decides to appeal any decision by the City Commission with respect to any matter relating to the consideration of the resolution at the above-referenced public hearing, a record of the proceeding may be needed and in such an event, such person may need to ensure that a verbatim record of the public hearing is made, which record includes the testimony and evidence on which the appeal is to be based. In accordance with ; r the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding t 3' should contact the City Manager's Office at 305/921-8700 at least - seven days prior to the date of the hearing. 3� s DATED this day of November, 1995. ''. By Order of: CLERK OF THE CITY OF DANIA, FLORIDA l �L Publish in the Sun sentinel or a newspaper of general circulation j ' during the weeks of: t. November 12, 1995 November 19, 1995 ' November 26, 1995 December 3, 1995 r , '2 S FRIENDS OF (;II]L R"3 Vf & FAMILIES, INC. �! Priem of paklramo Youth b Fa was,kt Is a Namaalir Sol JQ13)Agency war w aatiateae a:set )MEMORANDUM 26a-95 EXECUTIVE Uudoroals rats,Ronm and Po5177d- 5OB fat= po51 7-13•15OB wine Johnsonn cna6men TO Michael Smith, . Board o7 Dirwmrs City of DaNa �. Wdde A+Vlw, A4 rdt c�•,n s FROM: Willie Myles, M.S. Ed., Founder and President, FOYFI Spadapring In: ' JuvcnUe Dellnquerwy RE1 Attachment Civersiorwry Programs _ NonSeoure DATE: October 20, 1M Derendon Pmprams community Per our cmwersation, attached is the Non-Fnandal Agreement, Between Empowermanr theC4tY of Dania and Friends of Children. Youth and Families, Inc. p•£zen Pavols tf there are any question or cones, Please feel free to oorfta me. Midnight Basketball 3 a WMybr A70D Provena'on lnrervonrian DesrgnAttachments � .. cw=un' Se ce ograms yam'+ Mam Enrichment Centers Values rrainmg Centers Male Responsibility Programs -- Pamela RBaPProgrelfr 5 - Dropour Proggrama Menmring Progra— Rime or Passages Prswntton,Not Prismse a dfat"Beaw a OCT-2-0-1995 13:31 1 305 733 1508 P.02 NON-FINANCIAL AGREEMENT BETWEEN FRIENDS OF CHILDREN, YOUTH AND FAMILIES, INC. AND THE CITY OF DANIA, FL This agreement is between the parties named above regarding the use of, and services to be provided at the location of Modello Park and Recreation Center. Modello Park is located in and operated by the City of Dania(hereafter referred to as the City). Friends of Children,Youth and Families, Inc.(Hereinafter referred to as Fiends of children) is a non-profit agency whose mission is to advocate and provide services for youth and the unempowered citizens of South Florida. Friends of Children will provide the following: Four(4) part-time staff, employed under the Friends of Children MADDADS project to work at ' the location Modello Park Recreation Center, This staff will include: 1 Youth Specialist for the After School Program Monday-Friday 2:30-6:30 PM K 1 Values Training Coordinator for Girls 4 Tuesdays 3:30-5:30 PM 1 Values Training Coordinator for Boys ITuesdays and Thursdays 4:30-5:30 PM `k 1 Information Referral/Street Patrol Specialist Monday-Friday 2 7 PM t Management assistance for the Recreation Center, In service Training for the City employees located at the Center, Assistance with the development of a year long plan of sporting and educational activities for youth between the ages of 6-18 who frequent the Park and Recreation Center, Recommendations for the cosmetic appearance and enhancement of the recreation center to provide maximum results from the programs and services being provided; Media exposure to the City's efforts to improve the quality of services being provided to the residents who use Modello's Park and Recreation Center, and, i Friends of Children will provide the City with a certificate of insurance which provides for general liability insurance and workman's compensation coverage for its employees. The City of Dania agrees to the following: The City will provide full access and use of Modello Park and Recreation Center to Friends of Children for the expressed purpose of providing the services and assistance as listed above. Use of all facilities will be scheduled with the appropriate city staff; t The City will authorize Friends of Children to provide the services and assistance listed above; The City wide provide financial assistance and staffing, as it deems necessary and appropriate, with the purchase of supplies and equipment for sporting, educational and other activities to be provided exclusively at Modello Park and Recreation Center, The City will provide, as it deems necessary and appropriate,for the maintenance, repair and up keep of the park and recreation center, i The City will agree to meet with the management of Friends of Children, as necessary,for the effective operations and management of Modello Park and Recreation Center, The City will designate a contact person with who Friends of Children may communicate on a regular basis to assure that the specific interest and concerns of all parties are met; , The City will authorize Friends of Children to usefinclude the City and Modello Park in any advertising and/or printed material promoting the programs and/or services being provided at Modello Park. Financial responsibility for said advertising and/or printed material will belong exclusively to Friends of Children unless otherwise agreed upon by both parties; The City will maintain general liability insurance for Mcdello park and Recreation Center and all activities held at that location; and, n Both parties agree to inform the other at least 30 days in advance if any part of this agreement *,;,. is no longer acceptable and/or if any part of this agreement is to be terminated. v cm x s ryiY IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the_ day of 19_, each of which shall without proof or accounting for the other counterpart be deemed an original Contract. Willie Myles, M.S. Ed., Founder and President Date Friends of Children,Youth and Families, Inc. CITY OF DANIA a (Seal) By: MAYOR-COMMISSIONER ATTEST: MARIE JABALEE, CITY CLERK By: CITY MANAGER J fit APPROVED AS TO FORM AND CORRECTNESS: By: FRANK C.ADLER, CITY ATTORNEY h ' .._.-.. 1a� 1S 819 c• O � 4V ., 95 I - � 1 s. k_. > ";a 1 3rxys,�} nl-T3'i1 T V r < _ 1 1 1 1 'i i These images were produced in the normal course of business by: f The Microfilm Depot/Advanced Imaging Solutions 1213 South 30 Avenue, Hollywood, FL. 33020 Brow: (305) 927-4404 Dade: (305) 625-0509 r j.°. % t ,y