HomeMy WebLinkAboutR-1996-017RESOLUTION NO. 17.96
A RESOLUTION OF THE CITY OF DANIA, FLORIDA,
APPROVING THE SPECIALIZED SERVICES
AGREEMENT BETWEEN THE CIry OF DANIA AND THE
FIRM OF GOVERNMENT SYSTEMS GROUP, L.C.
(,.GSG") AND DAVID M. GRIFFITH & ASSOCIATES, LTD.
("DMG") rN CONNECTTON WTH THE PROPOSED NON-
ADVALOREM ASSESSMENT PROGRAM FOR FIRE AND
EMERGENCY MEDICAL SERVICES FOR THE CITY OF
DANIA; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
FLORIDA.
Section 1. Th at the Specialized Services Agreement between the City Of Dania
and the firm of Government Systems Group, L.C. ('GSG) and David M. Grifiith &
Associates, Ltd. ('DMG) in connection with the proposed Non-Advalorem Assessment
Program for Fire and Emergency Medical Services for the City Of Dania; as set forth in
Exhibit "A" attached hereto and made a part hereof, be and the same is hereby
approved, including the fee for services in the amount of $75,425.00.
Section 2. That this resolution shall be in force and take effect immediately
upon its passage and adoption
PASSED AND ADOPTED THIS 27th DAY OF FEBRUARY ,'t996.
MAYOR-ISSIONER
ATT
CITY CLE K.AUDITOR
APPROVED AS TO FORM AND CORRECTNESS:
4."-L C. 6,/'/''-'
CITY ATTORNEY RESOLUTION NO, 17.96
SPECIALIZED SERVICES AGREEMENT
This Specialized Services Agreement is entered into this _ day of
1996, between the City Commission of the City of Dania, Florida (the "City") and the firms
of Government Systems Group, L.C. ('GSG') and David M. Griffith & Associates, Ltd.
('DMG'), collectively referred to as the "Firms", to provide for specialized services to
develop and implement a non-ad valorem assessment program for fire and emergency
medical services ("fire/rescue services") for the City.
WHEREAS, the City is contemplating the utilization of a non-ad valorem
assessment program for funding the costs of the fire/rescue services for Fiscal Year 1996-
97,
WHEREAS, GSG and DMG possess the expertise necessary in the development
and implementation of non-ad valorem assessment programs for funding the cost of
fire/rescue services provided by local governments; and
ln recognition of such acknowledgments, the parties hereto agree as follows:
SECTION L SCOPE OF SERVICES. The Firms will develop an alternative funding
mechanism for fire/rescue services based on the public policy established by the City. The
Firms will employ the use of Nabors, Giblin & Nickerson, P.A. (''NG&N") as assessment
analysts to develop legal documentation and provide legal analysis and guidance. The
Firms will ensure the timely performance of the tasks contemplated in the scope of services
listed in the attached "Appendix A" in accomplishing the following:
. Determination of assessment revenue requirements and identification of all other
non-assessment revenues within the fire/rescue services program of the City;
. Provision of implementation services aimed at developlng a legally defensible
method of apportionment conducive to use with the City's ad valorem tax roll data
base;
Development of the implementation documentation for the annual collection method
which is consistent with case law and statutory requirements, and
Development of an assessment roll conducive to collecting the annual assessments
capable of being efficiently updated and used in subsequent years.
It is understood by the City that the completion of such scope of services shall result in the
production of an assessment roll for the agreed upon fire/rescue services on compatible
electronic media as required in section 197.3632, Florida Statutes, for incorporation on the
ad valorem tax statement mailed for Fiscal Year 1996-97.
1
EXI-IlBlT "n"
SECTION 2. PROJECT DELIVERABLES. The Firms will provide or cause the City
to be provided with the following documents and data as part of its scope of services in
accordance with the schedule in the attached 'Appendix B":
An Assessment Report which provides: (a) the assessment cost calculations; (b) the
description of the apportionment methodology; (c) a legal sufiiciency review; and (d)
an implementation schedule; and
A home-rule service assessment ordinance and all
resolutions for the annual assessment program;
requisite implementing
The statutorily required notice and billing documentation required for utilization of
the tax bill collection method for the annual assessment program;
Billing algorithms necessary to calculate fire/rescue assessments pursuant to the
approved methodology;
The final fire/rescue assessment rates; and
An assessment roll in an electronic format capable of merging with the Broward
County real property assessment roll in conformity with the requirements of
utilization of the tax bill collection method for Fiscal Year 1996-97.
SECTION 3. COMPENSATION AND BILLING. The City shall pay the Firms a lump
sum of $75,425 for professional fees and expenses on a percent complete basis pursuant
to the schedule in 'Appendix B" and based on the hours and fees matrix provided as
"Appendix C". GSG shall provide periodic statements for professional fees and expenses
to the City pursuant to the schedule in "Appendix B." The City shall make payments to
GSG for such fees and expenses. GSG shall have the responsibility for the payment of
fees and/or expenses incurred by GSG, DMG and NG&N for this project.
SECTION 4. TERMINATION. GSG and DMG shall serve at the pleasure of the
City. ln the event of termination of this Agreement by the City, the City shall pay for
professional services rendered and expenses incurred on a percent complete basis
pursuant to the fee schedule in 'Appendix B."
2
lN WITNESS WHEREOF, the City and the Firms have caused this Specialized
Services Agreement to be duly executed and entered into on the Cate first above written.
By:
By:
Mayor
City Manager
Attest:
APPROVED AS TO FORM AND CORRECTNESS:
By:
Clerk City Attorney
GOVERNMENT SYSTEMS GROUP, L.C
By:3
Camille S. Giana
Vice-President
DAVID M. GRIFFITH & ASSOCIATES, LTD.
Robert E. Sheets
Vice-President
CITY COMMISSION OF THE
CITY OF DANIA, FLORIDA
By:
APPENDIX A
SCOPE OF SERVICES
City of Dania
Assessment Program for Fire/Rescue Services
Scooe of Services
1) Evaluate the City's existing legal documents, ad valorem tax roll information, fire call
data, agreements, reports and other data pertaining to the provision of fire/rescue
services.
,\Prepare the necessary notice of intent resolutions to use the tax bill collection
method and ensure appropriate advertisement of the public hearing to adopt the
notice of intent resolution for the assessment program.
3) ldentifo the full cost of the fire/rescue service delivery using the City's most current
financial information including direct and indirect costs and identify service delivery
issues which may affect the apportionment methodology. ldentify the alternative
sources of revenue to fund the service delivery costs and determine the net service
delivery revenue requirements.
4) Develop a method of apportionment, classification of properties and the use of the
data on the ad valorem roll. Review the assessment methodology for legal
sufficiency and compatibility with the tax bill collection method.
5) Advise the City in determining the total fire/rescue assessment revenue
requirements to ensure the City recovers the costs of: (a) net fire/rescue service
delivery revenue requirements, (b) implementation of the program and (c) collection
of the assessments.
6)Create an assessment roll database using the City's most recent ad valorem tax
roll. Test the sufficiency of the database by developing reports to access property
use information.
7) Apply apportionment methodology to assessment roll database to test the data
validity and legal sufficiency. Revise the apportionment methodology, as necessary.
8) Calculate a proforma schedule of rates based on the apportionment methodology
and revenue requirements for the assessment program.
9) Draft a home-rule service assessment ordinance which provides the City with the
flexibility to impose and collect assessments using the tax bill collection method.
A-1
1O) Update the assessment roll for use in the annual assessment program to correlate
with revisions to the Fiscal Year 1996-97 ad valorem tax roll.
1 1) Calculate proforma schedule of rates based on the apportionment methodology and
revenue requirements for the Fiscal Year 1996-97 assessment program'
12) Draft an initial assessment resolution that conforms to the service assessment
ordinance to impose the fire/rescue assessment to implement the City's policy
decisions and proposed methodology.
13) Develop a billing system necessary to implement the assessment program and
capable of interfacing with City data processing capabilities including billing
algorithms.
14) Draft a final assessment resolution that conforms to the service assessment
ordinance to impose the fire/rescue assessment and adopts final assessment rates.
15) Advise and assist with the legal requirements for the adoption of the final
assessment rate resolution and certification of the assessment roll in accordance
with section 197.3632, Florida Statutes, including: (a) the development of the first
class notice and its distribution, (b) publication of the public hearing, (c)
development of a public information sheet, (d) attendance atthe public hearing, and
(e) the certification of the assessment roll to the Broward County Department of
Revenue Collection.
Fee and Costs
For services provided by GSG and DMG, the lump sum fee for the scope of services
is $75,425. The lump sum fee would be due and payable as described in the payment
schedule provided as 'Appendix B" under a percent complete basis. The lump sum fee
includes professional services and reimbursement of costs incurred. Such costs include
photocopies, long distance telephone charges, overnight delivery services, and travel
expenses. The lump sum fee does not include the costs of producing and mailing of the
statutorily required first class notices.
ln addition to the on-site visits by DMG and GSG to conduct field work, the lump
sum fee includes two on-site visits to the City by DMG staff and nine on-site visits by GSG
or NG&N staff, including at least four meetings with City elected officials to (1) present the
Assessment Report, (2) present the Assessment Ordinance, (3) present the lnitial
Assessment Resolution, and (4) assist in the final rate adoption process Meetings in
excess of those contemplated may be arranged at our standard hourly rates.
A-2
Annual Updates
On a recurring basis, GSG will also be available to assist the City in the annual
update of the fire/rescue assessment program for a fee to be determined upon completion
of this project. Such annual update assistance would include assisting in the revisions to
the assessment roll to correlate with changes to the ad valorem tax roll, facilitating the
public notice requirements of the tax bill collection method including notice to property
owners with property use changes, and monitoring of the apportionment methodology to
ensure continued defensibility.
A-3
APPENDIX B
DELIVERABLES AND PAYMENT SCHEDULE
FIRE/RESCUE ASSESSMENT PROGRAM
DELIVERABLES AND PAYMENT SCHEDULES
Final Assessment Report
Draft Assessment Ordinance March - May 1996
May 1996 10% of total lump sum fee
(within l0 days of comments)
Deliverable
Notice of Intent Documents
Draft Assessment Report
Prolorma Assessment Rates
Final Assessment Resolution
Final Assessment Rates
Schedule Pavment Schedule
by November 15, 1996 No payment
February - April 1996 50% oftotal lump sum fee
February - April 1996
Comments from City
February - April 1996
(within 20 days of drafi submittal)
Comments from City
March - May 1996
(within 20 days of draft submittal)
No payment
Final Assessment Ordinance
Initial Assessment Resolution June - July 1996
First Class Notices June - August 1996
Published Notice June - August 1996
Preliminary Assessment Roll June - August 1996
May - June t996 l0% of total lump sum fee
(within l0 days of comments)
l0% of total lump sum fee
July - August 1996 10% of total lump sum fee
July - August 1996
by September 15, 1996 10% oftotal lump sum feeCertified Assessment Roll
B-l
APPENDIX C
HOURS AND FEES MATRIX
DANIA
FIRE/RESCUE ASSESSMENT
HOURS AND FEES MATRIX
TASKS Total Hours Total Fees
Task 1 - Evaluate data/reports; research issues
Management Systems Analyst 10 3r,000
Assessment Ana st 6
I
t900
s720Revenue Analyst
Task Total 24 $2,620
Task 2 - Prepare intent documents for FY 1996-97
Management Systems Analyst 2'
4
o
6
N/C
Assessment N/C
Reve nLl Ana vSt N/C
$0Task Total
Task 3 - lde full cost of service; functionalize costs
Man ement stems Ana st 10 $1,000
Assessment Ana St I $1,200
Revenue Analyst 96 $8,640
Task Total 114 $10,840
Task 4 - Oevelop apportionment method/data approach
S s Analyst 32 $3,200
Assessment Anal 32 $4,800
Revenue Anal 16 srao ss
,440
,440Task Total
Task 5 - Determine prelimin revenue requirements
Management Systems Analyst
Assessment Analyst 2)s300
$3,600Revenue4A
Task Total 50 $4,700
Task 6 - Oevelo assessment roll database
Management Systems Analyst 80 $8,000
Assessment Analyst 2 $300
$720
$9,020
Revenue Ana st 8
Task Total
Task 7 - Apply apportionment methodology to assessment roll database
Management Systems Analyst s4,000
Assessment Analyst 16 $2,400
Revenue Analyst 0 $0
Task Total s6 $6,400
Task 8 -949!q1" p!g!i.f!qry proforma assessment rates
Management S ms Analygt 16
4
$r,600
$600
$1,440
$3,640
Assessment Analyst
Revenue Anai t 16
36Task Total
DANlAFlRE.xls
ai $soo
1/12196 4:03 PM
DANIA
FIRE/RESCUE ASSESSMENT
HOURS AND FEES MATRIX
TASKS Total Hours Total Fees
Task I - Draft and edit assessment ordinance
l\.,1a ment s Analyst 16 $1,600
Assessmen t Analyst $5,400
Revenue Analyst 0 $0
Task Total 52 $7,000
Task 10 - Update assessment roll database
Management Systems Analyst 20 $2,000
Assessment Analyst 0 $0
Revenue Ana St 0 s0
Task Total 20 $2,000
Task 11 - Calculate final assessment rates
N4an ement Systems Ana St
4
8
44
$3,200
Assessment Ana St $600
Revenue Ana st $720
Task Total $4,520
Task 12. Orafuedit initial assessment resolution
Management Systems Analyst 12 $1,200
Assessment Analyst s4,800
Revenue Alelyst 0 $0
$6,000Task Total M
Task 13 - Develop billi ng system capable of merging with tax roll
Mana ement s stems Ana St 2A $2,000
$0Assessment Anal St 0
Revenue Analyst 0 $0
Task Total 20 $2,000
Task 14 . Orafuedit tinal assessment resolution
Managem ent Systems Ana St 4 $400
Assessment Analyst 18
o
22
$2,700
Revenue Analyst $0
$j,iooTask Total
Task l 5 - Assist with rate adoption process in conformance with UACA
I\4a ment Systems Analyst 20 $2,000
ASSeSS ment Analyst 6 s900
Revenue Analyst 8 $720
$3,620Task Total 34
Total Management Systems Analyst $32,000
Total Assessment Analyst $24,900
$18,000TotalRevenue Analyst
Professional Fees 692 $74,900
Expenses $11,235
TOTAL LUMP SUM FEE $86,735
$10,710REDUCTION
REDUCED LUMP SUM FEE $75,425
DANlAFlRE.xls c-2 1/'12196 4:03 PM
322
170
2oo
SARAH M, BLEAXLEY
WARREN 5. BLOOM
IIARFIY F, CHILES
MAUREEN MCCARTIIY OAUGHTON
VIRGINIA SAUNDERS OELEGAL
XIMBERLY L. FRANXLIN
L. THOMAS GIELIN
MARX G, LAWSON
STEVEN E. MILLER
MARX T. l',tUSTlAN
ROAERT L, NABORS
GEOFGE H, NICKERSON, JR,
STEN T, SLIGER
GREGORY T, SIEWART
JOHN R. STOXES
WILLIAM O, TYLER
MICIIAEL L, WATKINS
Naaons, GTBLtN & Nrcxensox, P.A.
ATTORNEYS AT LAW
BARNETT BANK EUILDING- SUITE AOO
3I5 SOUTH CALHOUN STREET
TALLAHASSEE. FLORIDA 3230I
TELEPHO NE t9o 4t ??4-4O7O
TE LECO PY 1904t 224-4073
January ]-8, 1995
VIA TACS II1IIIJE TRA}ISMISSION
AND U. S. ![AIL
THE POIN?E.5UIlE I060
FOINT ORIVE
TAMPA. FLORIOA 33607
(a r3) 2sr-"222
TELECOPY (sr3) ear-Or29
SIGNATURE PLAZA. SUITE I060
ZOI SOUTH ORANGE AVENUE
ORLANOO, FLORIDA 32AOI
<107t 4?6-7aea
lELECOPY (407) 426-ao22
Marie J . ,JabaleeCity ClerkCity of Dania
100 w. Dania Beach BoulevardDania, Florida 33004
Re: Fee Adjustment; Sol-id Wastse Assessments Program
Dear Marie :
Last faIl when we met with you and negolj-atsed the fee
arrangement Eo devel-op a special assessment program tso addressshortfalls in your solid waste revenues, we represented to you andthe City Commiisioners of Dania (the 'CiEy') in a workshop. settingthat we would reduce our fees in the event that tshe City also
avai-Ied itself of our services relat.ive tso other assessment
programs.
We have now begrrn to analyze the datsa which comprises the ad
valorem tax ro11 fof the City of Dania relaEive to Ehe solid waste
assessments program. As wel1, David M. Griffitsh & Associates
(rDMGn), Govirnirent Systsems Group, I-,. P. ('GSG') and Nabors, Giblin& Nickerson, P.A. ("NG&N'r) have collectsivel-y developed and
negotiated a serj.es of similar proposals to various cities in
Broward County addressing fire/rescue assessment programs. As -youknow, GSG is in affiliated company created and partially owned by
Nc&N for tshe purposes of providing specialized management
consulting and implementation services to 1ocaI governments
utilizing computser 6ased technology and process orj-en-t-ed analysis'It now a-ppeais to us that several of the cities will retsain our
project tseam Eo develop several fire/rescue assessment pro-grams on'a
"5.r"rrrtet t. basis. T6ward E.hat end, Camille Gianagasio of GSG and
Robert sheets of DMG recentsly provided you with a proposal for
fire/rescue services that represents such economies of scale.
Ats this junctsure it appears that, should the City seek Lo fund
its fire/res6ue budget thiough special assessmenEs, there is a
significant opportunity for addiEional cost savi-ngs to tshe CiEy ofDania as a result of our familiaritsy and concurrent work with yourad valorem tax roll- daEa base relative to NG&N, s solid wasteengagement. In order t.o honor our prior commiEments andrepreaentatj.on to you to provide you with t.he best availableproduct at an economical- cost, we have decided that in tshe eventthe City avails itself of t.he DMG and cSG proposal for fj-re/ rescueservices, NG&N will reduce our lump sum fee on our sol-id waste
asseasment engagement wit.h the Cit.y by $17,280. Such reducEion isrepresentative of the economies resulting from not having Eoanalyze and manipulate your data base a second time.
In the event. Ehe City avails itself of the fire/rescueroposal, we will reduce the amounts due on september 30, 1996 from35,000 to $L7,720. Two copies of this correspondence are providedo you so tshat both copies can be signed, one copy being returnedo me. The City's acceptance of the fj.re/rescue proposal provided
o you by GSG and DMG and the signing of tshis correspondence in tshepace provided below sha11 be construed as the First. Amendment tsohe Letter Agreement for Ehe solid waste program bet$reen NG&N and
tshe Citsy dated october 19, 1995, and adopted by resolutsion on
November 14, 1995.
We believe that the proposed reductsion honors ourrepresentations and commitment to you and passes Ehe expected
economies t.o the Cit.y resulEing from our concurrent. development of
boEh fire/rescue and solid waste assessmenE programs.
p
$t
Et
t
We enthus iastical ly look forward tso working witsh the City onboth programs. If you or any other City officials have questions,please feel free to telephone ej-ther Camille Gianatsasio or me aE
any time .
incere 1y,
Mark G. Lawson
MGL: sib
CC:
CITY OP DAIiIIA,
AGREED TO A}ID ACCEPTED BY:
Mi chae 1Frank C
Cami 11e
smirhAdlerS. Gianatasio
Dated:
Marie if . Jabaleeifanuary 18 , 19 9 6
Page 2
DMG
DAVID I'4. GRIFFITH & ASSOCIATES, LTD,
Professional Services lor th€ Public Sector
l62l l'4etropoliten Boulcyard, Suite 201
Tallahassee, Florida 32308
904.386.1 l0l Fax: 904'386.3599
January 17, 1996
VIA FEDERAL EXPRESS
Marie J. Jabalee
City Clerk
City of Dania
100 W. Dania Beach Boulevard
Dania, Florida 33004
Re: proposed Work Plan and Fee Schedule for the Development and Implementation of
a Non-Ad Valorem Assessment for Fire/Rescue Services
Dear Marie:
This correspondence is written to present a work plan for Govemment Systems Group, L.C.
(.GSG') and Davia M. Griffith & Associates, Ltd. ("DMG) to provide specialized assistance to the
dity orb-iu (the ,city), its staff and city Attomey in the implementation of a non-ad valorem
assessment prognm for'fire/rescue services within the City for Fiscal Year 1996-97 . This work plan
provides a comlrehensive approach to the development of the assessment program beginning with
the adoption of-the resolution of intent through the certification of the assessment roll in September
1996. This work plan also reflects the additional services and significant economy of scale
reductions to the original proposed fee provided to the other cities in Broward County due to our
recent discussions with representatives of many of the cities and our commitment to provide our
clients with the best available product at an economical cost.
As you know, GSG is a firm that provides management consulting services to local
governments utilizing computer based technology and process oriented analysis. GSG is an
iffliut"d "o-p*y created and partially owned by Nabors, Giblin & Nickerson, P.A. (NG&N"),
a law firm de&cated to the representation of local gove(rments on issues of finance and taxation.
As representatives of GSG, members of NG&N will review the assessment apportionment
methodology and deliverables to ensure they meet the legal sufficiency tests required in Florida for
a valid special assessment and to ensue compliance with the legal requirements of the tax bill
method oicollection. DMG is a national consulting firm that works with public sector agencies in
the field of cost management and service delivery issues. DMG has also been involved in providing
similar services to twelve cities withia Broward County, many of which involved fire and emergency
medical sewice delivery issues, costs and revenue analyses.
Our experience has taught us that specialized assistance to existing City staff resources will
be needed to divelop and impfument an emcient and legally defensible assessment program. The
Marie J. Jabalee
January 17,1996
Page2
collective skills and experience of GSG and DMG are frndamental to the successful completion of
this project. We are pleased to participate in such ajoint venture to serve the City on this project.
For this project, Camille Gianatasio of GSG will serve as Project Manager. The Project
Manager will direct the project development and implementation and act as a liaison between the
City and our firms to ensure an effective coordination of the contemplated consulting services with
the City.
For your convenience, we have enclosed for execution, three copies of a contact with a
scope of services including the terms of the work plan and fee schedule. Theworkplan, pmvided
as Attachment A to the contract, articulates the services required by both firms to assist you in
implementing a non-ad valorem assessment progam in a manner that is conducive to the imposition
and collection of the assessments via the ad valorem tax bill pursuant to the uniform method of
collection in Section 197.3632, Florida Statutes. This work plan is similar to that provided to other
similarly situated cities within Broward County and reflects our efforts to provide each city with an
economy due to the fact that we contemplate an engagement with several cities on a concurrent
basis.
Attached to the contract as Appendix B is a list ofthe project deliverables and a delivery
schedule, as well as a payment schedule. Upon notice to proceed we will provide a detailed critical
events schedule and a schedule for project deliverables tailored to the specific circumstances unique
to the City. Appendix C to the contract is an hours and fees matrix of the scope of services to assist
the City in understanding the magnitude of the work effort required to develop and implement the
proposed assessment program on a task-by-task basis. The matrix reflects the reduction in fees
provided to other cities within the County.
The objective ofthis project is to develop an altemative funding mechanism (non-ad valorem
assessments) based on public policy set forth by the City' s elected officials. To accomplish this
objective, we will focus on the following essential tasks:
. Determination of assessment revenue requirements and identification of all other non-
assessment revenues within the fire and emergency medical services ("EMS") programs;
,
Provision of implementation services aimed at developing a legally defensible method of
apportionment conducive to use with the City's ad valorem tax roll data base;
Development of the implementation documentation for the annual collection method which
meets all case law and statutory requirements; and
Development ofan assessment roll conducive to collecting the annual assessments capable
ofbeing efficiently updated and used in subsequent years.
Marie J. Jabalee
January 17,1996
Page 3
The proposed work plan is designed to develop the foilowing deliverables during this proj ect:
An Assessment Report which provides (a) the assessment cost calculations, (b) the
description of the apportionment methodology, (c) a legal sufficiency review, and (d) an
implementation schedule; and
The statutorily required notice and billing documentation required for utilization of the tax
bill collection method for the annual assessment program;
Billing algorithms necessary to calculate fire/rescue assessments pursuant to the approved
methodology;
The final fire/rescue assessment rates;
An assessment roll in an electronic format capable of merging with the Broward County real
property assessment roll in conformity with the requirements of utilization of the tax bill
collection method for Fiscal Year 1996-97 .
The work plan reflects all of the tasks necessary to collect the assessments via the tax bill
collection method. The work plan includes a fire services user fee analysis at no extra charge. Such
fire services user fee analysis was not contemplated in the original work plan provided to the other
cities. The fire services user fee analysis will assist the City in the determination and identification
ofadditional non-ad valorem revenues thus reducing the net revenues to be funded by the assessment
program. The work plan is based on the assumptions that the City will provide the necessary budget
backgrormd information and fire/rescue call data required to develop an assessment methodology.
For services provided by both GSG and DMG, we will work under a lump sum fee
an'angement described in the attached scope of services and receive payment on a percent completed
basis. After meeting with many of the cities, we are confident that our proposal will result in an
engagement with several cities on a concurrent basis and are willing to pass the expected economy
on to our clients. To that end, the proposed lump sum fee for this engagement is $7 5,425 including
experurcs. A lump sum method of compensation eliminates any uncertainty in the total fee and the
percent completed basis allows the City to decide at points throughout the process whether to
continue with the development of the fire/rescue assessments. The lump sum fee includes
professional services and reimbursement of costs incurred. Such costs include photocopies, long
distance telephone charges, ovemight delivery services and travel expenses. The lump sum fee does
not include the costs of producing and mailing of the statutorily required first class notices. This
A home-nrle service assessment ordinance and all requisite implementing resolutions for the
annual assessment program;
Marie J. Jabalee
Janl.tary 17, 1996
Page 4
lump sum fee proposal assumes and is conditioned upon contract approval or notice to proceed
occnrring as soon as possible, but in no case later than February 15, 1996. Timeliness in starting is
important and will allow us the time to prepare a deliberate and thoughtfrrl assessment program for
the City.
As we indicated, we have enclosed for executiorL three copies ofa contract with a scope of
services including the terms ofthis revised work plan and fee schedule. Upon execution, one copy
should be retained by the City and the other two copies retumed to GSG and DMG. We anticipate
project initiation will occur within 5-10 business days ofyour notice to proceed.
We believe this work plan and proposed fee is responsive to the City's immediate needs and
demonstrates our responsiveness to the City's concems regarding the proposed work plan. We
enthusiastically look forward to working with the City on this very important project. If yorl or any
other City offrcials have any questions, please feel free to telephone either ofus.
Sincerely,
bvT\lJlL5
Camille S. Gianatasio, Vlce President
Govemment Systems Group, L.C.
Robert E. Sheets, Vice President
David M. Griffith & Associates, Ltd.
CSG:RES/ilm
Attachments
Michael Smith, City Manager
Frank C. Adler, City AttomeY
Mark G. Lawson