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Home My WebLink AboutR-1998-178 RESOLUTION NO. 178-98 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE TWO 1999 FORD FULL SIZE FOUR-DOOR PURSUIT VEHICLES FOR AN AMOUNT NOT TO EXCEED $22,000.00 PER VEHICLE, FROM DUVAL FORD UNDER SHERIFFS' OFFICES & LOCAL GOVERNMENTAL AGENCIES OF THE STATE OF FLORIDA COOPERATIVE BID NO. 98-06-0914, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING THAT ALL RESOLUTIONS IN CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF SUCH CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of , Part III, Article 3, Section 4, Subsection (J), authorizes the city manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the city commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the city manager has determined that it is necessary to purchase two 1999 Ford full size four-door pursuit vehicles an amount not to exceed $22,000.00 per vehicle for use by the City of Dania Beach Fire/Rescue Department; and WHEREAS, the city manager has determined that such purchase can be made at the least cost to the city by purchasing said vehicles from Duval Ford, 1616 Cassat Avenue, Jacksonville, Florida, for an amount not to exceed $22,000.00 per vehicle, under Sheriffs' Offices & Local Governmental Agencies of the State of Florida Cooperative Bid No. 98-06-0914, a copy of which is attached hereto and made a part hereof as Exhibit "A". 1 RESOLUTION NO. 178-98 I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the city manager be and he is hereby authorized to pay an amount not to exceed the sum of$22,000.00 per vehicle from the fire/rescue department budget to Duval Ford, 1616 Cassat Avenue, Jacksonville, Florida 32210, for the purchase of two (2) 1999 Ford full size four-door pursuit vehicles, under Sheriffs' Offices & Local Governmental Agencies of the State of Florida Cooperative Sid No. 98-06-0914, a copy of which is attached hereto and made a part hereof as Exhibit „A„ Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 8'" day of December, 1998. Jam- �Y MAYOR—COMMISSIONER A T G1o� O ROLL CALL: MAYOR CALI - YES 'CITY K--WMITON VICE-MAYOR ETLING - YES COMMISSIONER BERTINO—YES COMMISSIONER MIKES -YES APPROVED AS TO FORM COMMISSIONER HYDE - YES AND CORRECTNESS: q By: I TH M J. A BRO CITY ATTORNEY 2 RESOLUTION NO. 178-98 I CITY OF DANIA FIDE DEPARTMENT INTER-OFFICE MEMORANDUM i TO: Michael W. Smith, City kiln FROM: Kenneth Land, e RE: Purch 1999 Ford full size four-door pursuit vehicles DATE: December 2, 1998 Pursuant to our department's 1998-99 fiscal year budget, the commission has approved the purchase of"two full size 4DR sedans...." Page 2 of the Sheriffs' Offices & Local Governmental Agencies of the State of Florida Cooperative Bid No. 98-06-0914, under which these vehicles will be purchased, states that the availability is limited and orders will be filled on a "first come first served" basis only. Accordingly, attached hereto is form of resolution authorizing the purchase of the above referenced vehicles, together with photocopies relating to the bid under which they will be acquired. If all submitted materials meet with your approval, it is hereby requested that you place this item on the agenda for the next city commission meeting (December 8, 1998). Thank you KL:clb attachments c iu -:51993 II • u BED AW j 0 LWCEMNT I t 'r)t /.r�,'.,' ♦F �.�"a 4Ny I'�Y i '?„iT, 'c ! , t2:.t{�c Jr. ,'I sSt'> '�,' y f 1M�j y=,r .•. r j. t.,: ( a,i '.1 i�'�"T '• ��i/`.''fj'.,r.�yar ! 6 :, t 98 AM �.� M ^;t iHs )a(4�}YY��- . " l r�,�y'A ld',..w� K 1' n.•��✓<t hi'f . PURSUIT AD STIUMVE 4,NON-PURSUI , yt- ` UTILITY �TEI�ICLES ' 'TRUCES TAIITS iinental vr . Participating 3her��'s ®ffices 8t �ocai' Govern . ' u, {� ,Kky. �.. . .w j� ��'.t�lr��+1 f .� t �t y�C♦♦ I t.. .. Ageitc�esi of the St. Of I+ionda `fir .r y e J'{ Y d ;,L • e. L .{ Y., .S u S yrrrft.. �. Florida Slltesiffs Association & FloridaAssociatiyoa_of Coup#tiet�s F K Ft FLORMA,,'T' ZOIi * ASSOCAT'1DN,,& Q COUNTIES 3vF s _ L� o o FLORMA SHERIFFS ASSOCIATION 1 P. 0. Box 12519 • Tallahassee, FL 32317-2519 PHONE (850) 877-2165 • FAX(850) 878-8665 WEB SITE: HTTP://WWW.FLSHERIFFS.ORG DATE: October 1, 1998 TO: ALL PROSPECTIVE PARTICIPANTS FROM: Gary E. Perkins Deputy Executive Director/Vehicle Bid Coordinator RE: SHERIFFS, OFFICES & LOCAL GOVERNMENTAL AGENCIES OF THE STATE OF FLORIDA COOPERATIVE BID FOR i PURSUIT. ADMINISTRATIVE NON-PURSUIT, UTII=VEHICLES. TRUCKS AND VANS—Bid No. 98-06-0914 We are pleased to announce that the Florida Sheriffs Association and the Florida Associa- tion of Counties has successfully conducted its sixth statewide competitive bid for vehicles which includes police pursuit, administrative non-pursuit, utility vehicles. trucks and ms. Bids will be extended and guaranteed to any and all units of local governments, nicipalities and/or police agencies within the State of Florida interested in purchasing otf this Bid Contract. I All interested parties who wish to purchase from this contract may do so by following these simple procedures: ORDERING INSTRUCTIONS 1. Contact the designated dealership (see pages 14-15) listed in the zone from which you wish to purchase and advise them of your interest to purchase from the Sheriffs' Offices & Local Governmental Agencies of the State of Florida Bid No. 98-06-0914. They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. DAPORTANT NOTE: All agencies ordering any FORD product, please note that the FIN CODE for the Florida Sheriffs Association is "QE065" and should be used in order to obtain the Ford concessions. Also, you must use your FIN CODE as a secondary number. For further information contact the Fleet Customer Information Center at 1-800-34-FLEET. Bid Award Announcement(98-06-0914) 1 - L i 2. YOU MUST send a copy of the original purchase order (including F'SA's Contract No. 98-06-0914) you submitted to the participating dealer to: Florida Sheriffs Association P. O. Box 12519 Tallahassee, Florida 32317-2519 ATM: Gary Perkins, Cooperative Bid Coordinator 3. Basic information required on all vehicle purchase orders is listed on Page 17 of this Bid Award Announcement. 4. Agencies which elect to purchase off this contract will be charged an administrative fee by the Florida Sheriffs Association not to exceed $50.00 per__v_ehicle. Invoices will be prepared from the copy of purchase orders submitted to the FSA which will be cross referenced with the dealers invoice. t This program is designed to provide participating agencies with the most economically priced patrol, administrative non-pursuit, utility vehicles, trucks and vans, tailored to their specific needs, in a prompt and timely manner. I One of the unique characteristics incorporated into this program which distinguishes it from others is that this Bid Contract is awarded to the lowest responsible bidder by specification by zone for all police package vehicles and to each of the lowest responsible bidder(s) by manufacturer by specification by zone for all non-police package vehicles. Whereas, under the State Contract the bid is awarded only to the single lowest bidder by zone. The Florida Sheriffs Association and the Florida Association of Counties realize that Sher- iffs' Offices, Police Agencies and other units of local governments differ from the state in that they must provide economically based maintenance and stocked parts for their fleets. They must consider overall operational cost of their vehicles instead of just considering "Low Bid" on the purchase of the vehicle. This program's bid award system not only provides the purchaser with the means to make sound decisions on dedicated fleet needs, but also offers the convenience of shopping and purchasing from a single contract. VAPORTANT NOTE: The manufacturers have announced that they would be pro- ducing limited quantities of pursuit vehicles this year and that orders would be processed on a first come first serve basis while quantities last. To be on the safe side, we are advising all agencies to place their orders for pursuit vehicles as soon as possible to ensure delivery of product. On a final note, prospective purchasers are reminded that pursuant to Florida State Statute all fees (title, application plate transfer, administrative, etc.) are included in the base price for each vehicle. Purchasing agencies which elect to do their own title work, may wish to consider seeking reimbursement from the dealership for those transfer fees already included in the base price of each vehicle. The Florida Sheriffs Association's and the Florida Association of Counties' bid award for 2 Bid Award Announcement(98.06-0914) r BASIC INFORMATION l REQUIRED ON A VEHICLE PURCHASE ORDER i When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs Association & Florida Association of Counties Bid No. 98-06-0914. there are . certain items of information that must be on the purchase order, or enclosed with the purchase order, so as to minimize the possibility of errors on the order. This information includes, but is not limited to, the following: • Date or order • Purchase order number • Originator of purchase order i Contact person for scheduling of delivery • Delivery date required • Contract number (98-06-0914) • Contract specification number of vehicle(s), number of vehicles ordered and base price of vehicles • FIN CODE for the Florida Sheriffs Association (QE065) and your agency's FIN CODE when ordering Ford products dndividual listing of each option ordered under the contract, along with each option cost • Individual listing of each non-contract option ordered, along with each option cost • Total cost of vehicle(s) • Copy of dealer's quote for non-contract option(s) l • Copy of vehicle(s) specifications (if different from contract specifications) • Confirmation of Order Form (have dealer fill-in and return to agency) Original copy enclosed for your convenience Inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will assist in any audit of the purchase orders, or vehicles, that may be deemed necessary in the future. Bid Award Announcement(98-06.0914) 17 CONFU MA.TION OF ORDER Florida Sheriffs Association & Florida Association of Counties PURSUIT, ADMMSTRATIVE NON-PURSUIT, UTILITY VEHICLES, TRUCKS AND VANS i BID NO. 98-06-0914 i Please confirm receipt of order and return this confirmation of order form by fax or mail to the following location. Agency: Contact Person: Address: City: State: Zip: Phone Number. Fan. 17 Dealership: Address: City: State: Zip: Contact Person: Phone Number. Fax: Purchase Order Number: Purchase Order Received: Order Was Placed With the Manufacturer on: Under Production Number: A Copy of the Production Sheet(s) are Attached for Your Files. Comments: 1 S Bid Award Announcement(98-06-0914) i v DISTRICT M" WESTERN NORTHERN �s un WESTERN NORTHERN ESCAMBIA GILCHRIST SANTA ROSA ALACHUA OKALOOSA UNION WALTON BRADFORD HOLMES BAKER WASHINGTON NASSAU Y DU JJACKSON CLAY CENTRAL „�„ .... CALHOUN PUTNAM ^� GULF ST.JOHNS LIBERTY FLAGLER FRANKLIN VOLUSIA GADSDEN MARION WAr^TLLA LEVY U HAMILTON JL ASON COLUMBIA TAYLOR SUWANNEE MADISON LAFAYETIE s Dt= NTIt L 60UT8ERN CITRUS GLADES SUMTER MARTIN LAKE HENDRY HERNANDO PALM BEACH SEMINOLE COLLIER ORANGE BROWARD o.m PASCO MONROE SOUTHERN PINELLAS DADE HILLSBOROUGH POLK Z)SCEOLA 00 3REVARD NDIAN RIVER o MANATEE V000 iARDEE �GHLANDS :)KEECHOBEE if. LUCIE 3ARASOTA )ESOTO :HARLDTTE EF Rd Award Announcement(98.06-0914) 19 I i i I! i �' �' ..� ; � ,.�� - �-�