HomeMy WebLinkAboutR-1998-105 RESOLUTION NO.105-98
A RESOLUTION OF THE CITY COMMISSION OF DANIA, FLORIDA,
APPROVING THE PROPOSAL FROM E D S A (EDWARD D. STONE, JR.
AND ASSOCIATES) FOR LANDSCAPING ARCHITECTURAL SERVICES
AT THE GRIFFIN ROAD CENTER MEDIAN AND ADJACENT RIGHTS-OF-
WAY (EAST AND WEST) OF 1-95 AS WELL AS THE 1-95 ON/OFF RAMP
AREAS OF GRIFFIN ROAD; PROVIDING THE COST OF SAID SERVICES
IN THE AMOUNT OF THIRTEEN THOUSAND DOLLARS ($13,000.00);
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to a provision in the Charter of the City of Dania (Part 111,
Article 3, Section 4, Subsection 0)), the City Manager is authorized to purchase supplies,
services, equipment and materials for city government in amounts up to Fifteen Thousand
Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he
is authorized to do so in advance by a resolution adopted by the City Commission; and
WHEREAS, on May 12, 1998, the City Commission directed the city manager to
proceed with obtaining a proposal with EDSA for landscaping improvements to the Griffin
Road area;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA, FLORIDA:
Section 1. That that certain proposal from Edward D. Stone, Jr. and Associates, for
landscape architectural services at the Griffin Road center median and adjacent rights-of-
way, both east and west of 1-95 as well as the 1-95 on/off ramp areas of Griffin Road in the
amount of thirteen thousand dollars ($13,000.00), a copy of which is attached and made
a part of this Resolution as Exhibit "A", is approved and the appropriate city officials are
directed to execute same.
Section 2. That said proposal shall be reviewed and approved as to form by the
City Attorney.
Section 3. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED AND ADOPTED THIS 14'" DAY OF JULY, 1998.
1 RESOLUTION NO. 105-98
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MAYOR-COMMISSIONER
ATTEST:
CLERK-AUDITOR
APPROVED AS TO FORM
AND CORRECTNESS:
CITY ATTORN
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2 RESOLUTION NO. 105-98
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E D S A
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July 9, 1998
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Mr. Michael Smith
j City Manager
City of Dania
100 West Dania Beach Boulevard
Dania, Florida 33004
Dear Mr. Smith:
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Thank you for considering E D S A to provide landscape architectural services
related to the Griffin Road and 1-95 intersection. Based on our June 11" meeting, it
is our understanding that it is the City's desire to provide landscape and irrigation
improvements to green areas that lie within and adjacent to that intersection.
Specifically, the areas to be addressed may include, but not be limited to:
• Griffin Road's center median and adjacent rights-of-way, both east and west
of 1-95; and
The 1-95 on and off ramp areas at Griffin Road.
E D S A is to coordinate with FDOT for applicable design standards, as well as
adjacent landowners, including the Hilton and Wyndham Hotels, the IFGA and
Bass Pro site, and the Humane Society. Additionally, E D S A is to consider
potential grant money through FDOT, the Broward Beautiful program, and any
guidelines that these grant programs may have that will impact the design.
In order to derive a design solution that meets the City's goals and objectives,
E D S A proposes the following process:
TASK ONE— SITE ANALYSIS
Upon receipt of an appropriate base survey of the project area including water
supply information, E D S A will visit the project site to verify existing conditions
and identify related design opportunities and constraints.
E D S A will also contact FDOT, the Broward Beautiful Program, and adjacent
landowners, as noted above, to determine potential interface with existing or
proposed plans, and to understand applicable design standards.
EXHIBIT �,
Edward D.Stone,Jr.and Associates Planners and Landscape Architects
1512 E. Broward Boulevard, Suite 110, Fort Lauderdale, FL 33301 Phone 954.524.3330 Fax 954.524.0177
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Proposal - Mr. Michael Smith - Griffin Road and 1-95: Tasks One through Four
July 9, 1998
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TASK TWO — CONCEPTUAL LANDSCAPE DESIGN
Based on our findings from Task A above, and preliminary input from our June 1 1
meeting, we will prepare a minimum of two landscape concepts for presentation to
your appointed review committee. These concepts will be delineated in plan and
cross section /elevation format, and specific landscape material options will be
presented photographically. Additionally, E D S A will prepare an order-of-
magnitude cost estimate for each conceptual alternative. E D S A will attend one
meeting to present these conceptual alternatives and related cost estimates.
TASK THREE— FINAL SCHEMATIC LANDSCAPE PLAN
E D S A will combine the preferred elements of the conceptual alternatives to
create a Final Schematic Landscape Plan. This plan will serve as the basis for final
drawings. The Final Schematic Plan will be submitted to City officials for approval.
TASK FOUR —CONSTRUCTION DOCUMENTS
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Upon acceptance of the Final Schematic Plan, E D S A will prepare construction
documents, consisting of drawings and written specifications to fix and describe the
landscape and irrigation design. These drawings will also be appropriate for
permitting as required, however we assume that the City will actually process the
drawings for permit. E D S A will also provide a final estimate of the cost of
construction.
TASK FIVE— BIDDING AND CONSTRUCTION ADMINISTRATION
To be addressed under separate contract.
SCHEDULE
We understand that it is your desire to complete these improvements in
conjunction with the completion and grand opening of the IFGA/Bass Pro facility in
November, 1998. Therefore, we would be ready to begin the design process
described above immediately upon the execution of this contract, and upon receipt
of appropriate base information, including a survey of project area and
j identification of water source, flow, and pressure.
rr,a�
Proposal - Mr. Michael Smith - Griffin Road and 1-95: Tasks One through Four
July 9, 1998
Page 3
We anticipate the following timeframes:
Task One—Analysis 1 .5 weeks
Task Two —Conceptual 2.5 weeks
Task Three—Schematic 1 week
Task Four—Construction Documents 2 weeks
Total 7 weeks
COMPENSATION
E D S A will provide Tasks One through Five based on the following:
• Tasks One through Four to be provided for a lump sum fee of $13,000.00.
• Task Five— to be negotiated under separate contract.
Reimbursable expenses will be billed per the attached General Terms and
Conditions.
If the above meets with your approval, please sign one copy of this letter and return
for our files. Should another format meet your needs, please let me know.
We look forward to working with the City on this beautification project, and future
initiatives that the City undertakes.
*iate
h, A
al
Enclosures: General Terms and Conditions
Rate Schedule
cc: C. Douglas Coolman
Marketi ng
APPROVED A .�TED this 27 day of 1998.
By
E D S A
General Terms and Conditions
1. The General Terms and Conditions outlined below are part of the attached letter
I agreement and are hereby incorporated by reference.
2. The Owner shall provide E D S A with program information regarding the
requirements and objectives for the Project. Additionally, E D S A shall be entitled
to rely upon the accuracy of any services, information, and survey reports supplied
by the Owner or by others.
3. In addition to professional fees outlined in the attached letter agreement, the Owner
shall pay all out-of-pocket expenses which are defined as actual expenditures made
by E D S A, their employees, or professional consultants in the interest of the
project and include expense of transportation and living when traveling in
connection with the project; long distance calls and telegrams; and expense of
reproductions, postage and handling of drawings and specifications, excluding
those for office use and presentation to the Owner. Additional reimbursable
expenses, when authorized by the Owner, will include special renderings, models,
photographs, and special consultants. Out-of-Pocket expenses will be calculated as
actual cost plus a ten percent 00%) administrative fee.
4. In response to requests for electronic media, E D S A is prepared to provide, for
specific fees, electronic transfer media of related materials to be used as general
information on that project only. The following charges for materials will accrue
and be billed monthly:
3-1/2" DSHD Diskette Fee: $ 1.00
CD-Rom Fee: $15.00
ZIP® Disk Fee: $20.00
Quick 80 Tape Fee: $29.00
Travan-1 Tape Fee: $29.00
E-Mail/Modem Fee: $ 1.00 per Megabyte of attachment
Note: Correspondence E-Mail does not
receive a charge.
If further special drawing modifications are requested (i.e., special blocks
(drawings), setting up special layering for files, etc.), the associated time will be
billed at cost plus 10%. The special modifications will be agreed upon by both
parties prior to the preparation of transfer media. The fee for other charges (i.e.,
messenger service), will also be billed at cost plus 10%.
Edward D.Stone,Jr.and Associates Planners and Landscape Architects
1512 E. Broward Boulevard, Suite 110, Fort Lauderdale, FL 33301 Phone 954.524.3330 Fax 9.545-14,0177
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5. In response to requests for reproducible media, E D S A is prepared to provide, for
specific fees, reproducible media of related materials to be used as general
information on that project only. The following charges for materials above and
beyond the scope agreed upon will accrue and be billed monthly:
Plot on reproducible vellum Fee: $10.00 per sheet
Plot on reproducible bond Fee: $10.00 per sheet
Color plots on heavy coated paper Fee: $12.00 per sheet
Billing is subject to the Project Manager's approval and the agreement E D S A
maintains with the Client.
6. Owner acknowledges that the information and data delivered to Owner in machine
readable copies of the Documents may vary from that contained on paper copies of
the Documents. Variance may be due to use of different software, hardware, or
output devices by Owner or others from those used by E D 5 A for original
preparation and printing of the Documents. Variances may be the result of
undocumented changes or modifications made to the machine readable
Documents, whether inadvertently or otherwise, and whether made by Owner or
others. E D S A, therefore, reserves the right to retain the machine readable media
upon which the documents were originally prepared, and to retain paper or
reproducible documentation delivered to Owner in machine readable form, that
shall govern in the event of any inconsistency or discrepancy between the two.
E D S A also reserves the right to remove from machine readable copies provided
to Owner, all identification reflecting the involvement of E D 5 A in their
preparation.
Owner acknowledges that the automated conversion of documents from the system
or format employed by Engineer to that of Owner or others cannot be accomplished
without the introduction of inexactitude, abnormalities, and errors. In the event
Documents provided to Owner in machine readable form are so converted, Owner
agrees to assume all risks associated therewith and, to the fullest extent permitted
by law, to hold harmless and indemnify E D S A and E D S A's professional
associates and consultants from and against all claims, liabilities, losses, and
expenses including attorney fees, arising out of or resulting thereform.
7. All fees will be invoiced monthly and shall be payable in net U.S. Dollars and
drawn upon a U.S. Bank. The Owner understands and acknowledges that these
- fees are net of any non-U.S. taxes and/or tariffs.
8. In the event the Owner should use a foreign bank as its payment bank, the
Owner shall wire the funds in U.S. Dollars, net of any transaction fees, to
E D S A 's local bank using the following information:
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NATIONSBANK OF TAMPA, FLORIDA
ABA NUMBER: #063 1 002 77
TO ACCOUNT OF: EDWARD D. STONE, JR. AND ASSOCIATES,
INC. ACCOUNT NUMBER: #002 1 1 2 0565
9. All invoices are payable upon receipt. In the event payment is not, however,
received within thirty (30) days of invoice date, the past due balance will be
subject to an interest penalty of one and one-half percent(1-112%). Invoices
which remain outstanding shall be subject to interest at the rate of one and
one-half percent (1-112%) per month.
In the event payment is not made within sixty (60) days, E D S A will stop work
on the project until payment is received. Stoppage of work by E D S A due to
non-payment of invoices beyond 60 days, will not be deemed as a default under
the terms of this letter agreement. In some cases, an additional fee will be
required to stop and restart work due to non-payment.
Stoppage of work by E D S A will not be deemed as a default under the terms of
this letter agreement. In some cases, an additional fee will be required to stop
and restart work due to non-payment.
10. The Owner agrees that this letter agreement shall be interpreted according to the
laws of the State of Florida, and agrees to reimburse E D S A for reasonable
attorney fees that it may expend in enforcing this letter agreement.
11. Payment of the advance deposit signature of the letter agreement will signify the
Owner's acceptance of all the Terms and Conditions outlined herein.
Accordingly, the Owner warrants that the necessary funds are available to pay
E D S A for the services and expenses outlined in the letter agreement and that
these funds are not encumbered or contingent upon subsequent approvals,
permits or financing commitments.
12. This letter agreement will be valid for 90 days from the date of its issuance. After
that term, fees and conditions will be subject to change.
Owner's Initials
? E D S A
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Rate Schedule
� Chairman................................................................................$200.00 per hour
Principals................................................................................$180.00 per hour
Associate Principals.................................................................$140.00 per hour
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VicePresidents........................................................................$120.00 per hour
Associates............................................................................. $90.00 per hour
Senior Design Staff....................................................................$75.00 per hour
DesignStaff...............................................................................$55.00 per hour
Clerical Staff..............................................................................$45.00 per hour
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Edward D.Stone,Jr.and Associates Planners and Landscape Architects
1512 E. 0roward Boulevard, Suite 110, Fort Lauderdale, FL 33301 Phone 954.524.3330 Fax 954.524.0177
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