Loading...
HomeMy WebLinkAboutR-1997-092 I 1 RESOLUTION NO.92-97 A RESOLUTION OF THE CITY OF DANIA, FLORIDA, ACCEPTING THE PROPOSAL SUBMITTED BY HARTMAN & ASSOCIATES, INC. TO CONDUCT A WATER AND WASTEWATER UTILITIES RATE STUDY FOR THE CITY OF DANIA; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA: Section 1. That the certain Proposal dated June 18, 1997, submitted by Hartman & Associates, Inc. to conduct a water and wastewater utilities rate study in the amount of $20,000.00 for the City of Dania, a copy of which is attached hereto and made a part hereof as Exhibit "A", be and the same is hereby accepted and the appropriate city officials are hereby authorized to execute same. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on this 1 day of.july, 1997 ' y, ATTEST: ROBERT MIK MAYOR - CO MISSIONER MARIE JAB LEE CITY CLERK-AUDITOR APPROVED �AS TO FORM AND CORRECTNESS c(gi+,a^f'" By: ., -aa;.— FRANK C. ADLER, City Attorney 1 Resolution No. 92-97 HARTMAN & ASSOCIATES, INC. PANCUAM ASt%:nl]: "� Jnm ECI¢elyiv.EF. engineers hydrobeologists surveyors&man nt agemeronsultants H\n-H.1LKu.C.Xc mmFFnR tnee m F 1 WctoN l,�wYai.lt Vr CFh[ r.L /Isle LI.m-P31l ll✓.hid C CuPc1u�d.F1 D1 amm t!mY I.Y. June 18, 1947 HAI#97-2371VK IL « IY.r I.>b\7ti:I,PF MINKMAN)CIATM: vw�a Yeas^ &uu QQoYA+w.RE TYYNpwIWdNliC6 Ms. Marie J. Jabalee Fi, acan a Director City ofDania 100 W.Dania Beach Blvd. P.O. Box 1708 Dania,FL 33004 Subject: Engineer's Quotation for. 1. Water and Wastewater Utilities Rate Study 2. Water and Wastewater Utilities Impact Fee Study Dear Ms. Jabalee: This letter c=titutes our budget quotation to you and confirms our conversation of June 18, 1997. 1. Water and Wastewater Utilities Rate Study - The lump sum amount for the water and wastewater rate study is$20,000. 2. Water and Wastewater Utilities Impact Fee Study - The lump sum amount for the water and wastewater impact fee study is S9,500. 3. If the City desires, the lump sum amount for a combined water and wastewater rate study, as well as a water and wastewater impact fee study in one report is S29,500. Our standard hourly rates are attached hereto. 2m zAsr PLNr sTaEEr - SAME 7000 - Qat.ANnO,FL 33801 TF.I.FPHONF.(4071 6i4.i955- FAX(407)839:3790 - C-HAIL:haiffl I@2o lxnin \ Ms.Marie J.Jabalee June 18, 1997 Page 2 Our firm stands committed to accomplish the above-referenced work for the lump sum amounts delineated above. If any additional services are required, we are available to conduct the same utilizing our hourly rate schedule. Very trtriy Yours. Hartt/m�a�n�&As sociates,Inc. �iY��ecerra".�• -�--� ?LGerald C.Hnuaao,P.E. President GCH/ch P25/Jabalee.gch Attachment cc: Mike Rocca, C.M.C.,HM I ) i AN-18-1997 14:17 407 839 3790 P.02 _.. HARTMAN & ASSOCIATES, INC. .oxR:L\Ti., PIt19CIPALS: 11mr1 a lhnsu'PArcPE. engineers,h dro eolo ists surveyors&management consultants �`�^°"Pr,,,< (Ludt,\N nmA"P 8 Y 8 8 > 8 N ,I lmtl,.r K. (w"Id C.Ilannun. IN ,I,,l'Uulmnc.K. Lul;r.I'ift. W=r.Cu"rhnJ.fl".\ Nul.\Rpm.n,,PEIb ' I A.Unhr.PE IlvnrlJ llm.t,l.,u„m.lr.EI E 4h.nO.J,Pl.. Can l Rv11nr II.PE SEUOR.K4N:H1 Es' Gilliam U.}tu.w,11E. 11nmIl A.Ill nhPE. June 20, 1997 HAI #97-237.MK lwm C A.W...PE. Ms. Marie Jabalee Finance Director City of Dania 100 West Dania Boulevard Dania, Florida 33004 Subject: Water and Wastewater Utilities Rate Study Dear Ms. Jabalee: We are pleased to submit the following proposal for professional services in connection with water and wastewater utilities rate study. Hartman& Associates, Inc. (HAI), hereinafter referred to as the "Consultant," proposes to furnish professional services for the City of Dania, hereinafter referred to as the "City" for the scope outlined below for the fees stipulated herein. Scope of Services The Consultant will perform the following: General: Pursuant to the request for services in the City's RFP, it is the Consultant's understanding that the City desires a review of the water and wastewater user rates and miscellaneous service charges, together with recommendations for modifications of the rate structure and adjustments to the rates as applicable. Task I: Water and Wastewater Utilities Study 1. Review Utility Customer Data The City will provide information as requested by the Consultant and the Consultant will review and evaluate historical and current records for the number of customer accounts currently on line to the water system and wastewater system. Data to be provided by the City will include, but not necessarily be limited to, the number of accounts belonging to each customer class, the number of water accounts by meter size by class, the number of dwelling units associated with each account and the breakdown of accounts between inside and outside service areas and the number of exclusive irrigation meters by meter size. 201 Er\s'r PINE STREET • SUITE 1000 • ORLWDO,FL 32801 TELEPHONE(407)839-3955 • FAX(407)839-3790 • E-MAIL:hai0010aol.com ORIANDO FORT MYERS FORT PIERCE JACKSONVILLE TALLAI IASSEE r iMs. Marie Jabalee June 20, 1997 Page 2 v.� 2. Review Water Use and Wastewater Flow Data The City will provide and the Consultant will compile historical flow data for the water and wastewater systems. The Consultant will review characteristics of utility customers in the City's service areas and identify any relationships to historical and current trends in water demand and consumption and wastewater generation data. I 3. Forecast Customer Growth, Water Consumption and Wastewater Generation. The number of accounts for each customer class of each utility will be forecast, inside and outside the City's limits, for the next 5 years. These projections will be reviewed with the City staff to ensure their compatibility with City plans. In addition, water consumption and wastewater generation will be projected for the same 5-year period and presented to the City for review. i 4. Review Revenue Requirements. To estimate the revenue requirements, the City will provide and the Consultant will review and evaluate such information as historical and current financial records, operation and maintenance reports, and schedules of existing debt service as they pertain to the water and wastewater system. The Consultant will require assistance from the City's staff in estimating revenue requirements for each utility to ensure that each utility will operate on a financially self-sufficient basis. 5. Forecast Revenue Requirements. Based upon such information as historical operating records, system development plans, estimates of preventative maintenance costs and needs for renewal and replacement and contingencies, and relevant economic conditions and trends, the Consultant will forecast revenue requirements for the next 5 years for both the water and wastewater systems. Costs will be forecast by major cost line item. 6. Allocate Costs to Each Utility Cost allocations for both capital and 0&M expenses of the water system will be made to water system functions, customer classes, size of meter and volume of usage. Costs for the wastewater system will be allocated to wastewater system functions, the customer classes reflecting capital, and 0&M and wholesale treatment costs. Cost allocations will be made to determine administrative charge back from the utility systems to the City's General Fund. The Consultant's rate study will also be conducted so as to recognize the Ms. Marie Jabalee June 20, 1997 Page 3 25% outside City surcharge on rates to customers located outside the City limits, as allowed by Florida Statute. 7. Evaluate Miscellaneous Service Charges. The level of various miscellaneous water and wastewater service charges will be reevaluated for general appropriateness and comparability with similar charges for other public utilities in this area. For the water utility, these charges include the following: meter turn-on, meter turn-off, meter calibration, monthly fire protection charges for private fire line and hydrant rates and security deposits. 8. Allocate Revenue Requirements for Each Utility. Maintaining the basic integrity of existing water and wastewater customer rate categories and structure, the Consultant will determine each customer class' proportionate share of total system revenue requirements for each utility. 9. Calculate Proposed Rates. For the 5 year time horizon of the study, the Consultant will forecast the annual revenues expected to be collected through water system rates and charges and through wastewater rates and charges. Proposed rates will be compared with the current rates for each utility and the differences will be identified. 10. Prepare Report. (Deliverable) The Consultant will prepare a single volume report of this project. The report will include: • An executive summary • A discussion of rate-making concepts focusing on equity and cost of service • Assumptions, policies and date sources • Methods and procedures • Conclusions and recommendations • Figures and tabular displays of the analysis • A draft revised rate resolution Eight copies of the draft report will be provided for review by the City staff. The City staff comments will be incorporated as appropriate. I i Ms. Marie Jabalee June 20, 1997 Page 4 Ten copies of the final report will be provided to the City of Dania. 11. Presentation to the City Commission. The Consultant will present conclusions and recommendations to the City of Dania Commission at two public meetings on request. Task II: Impact Fee Study The City may desire to engage the Consultant to perform a Water and Wastewater Impact Fee Study in addition to the Water and Wastewater Utilities Rate Study. This impact fee study would include an analysis of the City's existing water and wastewater system fixed assets, funding sources used to acquire/construct those assets and existing water and wastewater system design capacities. In addition, a review of the City's future 5-year Capital Improvement Program (CIP) will also be conducted to determine the appropriate projects to be funded through the water and wastewater impact fees. The various assumptions, conclusions and recommendations will be provided to the City in an executive report format or combined in the Utility Rate Study Report, and presented to the City Commission in one public meeting. In addition, this proposal assumes and relies on the availability of appropriate data to be provided by the City, in particular, data regarding the City's existing utility fixed assets and historical funding mechanisms. Task III: Additional Services The Consultant will provide other utility Management Consulting Services on an as requested/as needed basis. Such services may include, but not be limited to, bond feasibility reports, bond credit rating and insurance support, utility acquisition and valuation assistance, annual utility reports required by bond covenants, capital funding assistance, assessment programs, utility strategic planning, utility line extension policies, ordinance/resolution preparation, litigation support, expert witness testimony and assistance regarding utility privatization issues. Items To Be Furnished At No Expense to the Consultant The City will assist the Consultant by furnishing, at no cost to the Consultant, all available pertinent information including previous reports; financial statements, budgets, cost estimates, customer data; and any other data relative to performance of the above services for the project. It is agreed and understood that the accuracy and veracity of said information and data may be relied upon by Consultant without independent verification of the same. Designate in writing a person to act as the City's representative with respect to the services to be performed under this Agreement. Such person shall have complete authority to transmit i Ms. Marie Jabalee June 20, 1997 Page 5 instructions, receive information, interpret and define the City's policies and decisions with respect to materials, equipment, elements and systems pertinent to the Consultant's services. Time of Performance Task I, items 1 through 10 of the Scope of Services will be completed within ninety (90) calendar days after receipt of Notice to Proceed except for delays beyond the reasonable control of the Consultant. Said representation is not, however, a warranty or guarantee that said services will be completed within such time frame. Task I, item 11 of the Scope of Services will be completed as mutually agreed. Although the exact timing of presentations of the final report to the City Commission is unknown at this time, it is believed that this schedule will allow the City to implement the adjusted rate schedule, if any, as of October 1, 1997. Tasks II and III of the Scope of Services will be completed as mutually agreed to by both the City and the Consultant. Fees to be Paid For Task 1 of the Scope of Services (the Water and Wastewater Utilities Rate Study), the Consultant shall be paid a lump sum fee, including reimbursable expenses, of Twenty Thousand Dollars ($20,000.00). For Task II of the Scope of Services (Water and Wastewater Impact Fee Study), the Consultant shall be paid a lump sum fee, including reimbursable expenses, of Nine Thousand Five Hundred Dollars ($9,500.00). Should the City desire the Consultant to provide both the Water and Wastewater Utilities Rate Study as well as the Water and Wastewater Impact Fee Study, the Consultant shall be paid a lump sum fee, including reimbursable expenses, of Twenty-Nine Thousand Five Hundred Dollars ($29,500.00). For Task III of the Scope of Services (Additional Services), the Consultant shall be paid a fee based upon the attached Rate Schedule (See Exhibit A) plus reimbursable expenses. As specified for Task III, the Consultant shall be reimbursed for direct nonsalary expenses, including, but not limited to, equipment rental, automobile travel at $0.30 per mile, commercial air travel at cost, subsistence, printing and reproduction, plus Florida sales taxes, if applicable. Ms. Marie Jabalee June 20, 1997 Page 6 Invoices for services rendered are prepared monthly and the City agrees to pay such invoices within the time frame specified in Section 218.70, et. seq., Florida Statutes, the 'Florida Prompt Payment Act'. However, the City shall retain 20 percent of the lump sum fees to be paid to the Consultant until ten (10) days from final presentation to the City Commission. Payments which are not received within sixty (60) calendar days from the date of invoice will be considered sufficient cause for Consultant to discontinue performing and providing services until payment in full is received. If Consultant is required to take action to collect past due invoices, the City will pay all legal fees and costs. This contract shall be governed by the laws of the State of Florida, and the appropriate venue for any actions arising out of the agreement would be Orlando, Florida. Modification to the Terms of this Agreement 1 In the event the City issues a Purchase Order or Memorandum or other Instrument covering the professional services described herein, it is hereby specifically agreed and understood that such Purchase Order, Memorandum or Instrument is for City internal control purposes only and any and all terms and conditions contained therein, whether printed or written, shall be of no force or effect. This contract is the entire contract between the parties and there is no modification or waiver of any of the terms and conditions herein unless signed by both parties. Termination This Agreement may be terminated by either party by giving thirty (30) days advance written notice. The Consultant shall be paid for services rendered to the date of termination on the basis of a reasonable estimate of the portion of services completed prior to termination and shall be paid for all reasonable expenses resulting from such termination and for any unpaid reimbursable expenses. Acceptance Acceptance of this proposal may be indicated by the signature of a duly authorized official of the City in the space provided below. One signed copy of this proposal returned to the Consultant z� Ms. Marie Jabalee June 20, 1997 Page 7 will serve as an Agreement between the two parties and as Notice to Proceed. This contract will be binding on the parties hereto and parties' successors and assigns. Should this proposal not be accepted within a period of sixty(60) days from the above date, it shall become null and void. Very truly yours, Hartman & Associates, Inc. Wit ss es E. Christopher, P.E. CVice President Witness Accepted by: City of Dania Witness Witness Authorized Signature — MAYOR Date RCC/vgs/P2/jabalee.rcc CITY MANAGER cc: Ada Terrero, HAI CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: CITY ATTORNEY EXHIBIT A HARTMAN&ASSOCIATES, INC. HOURLY RATE SCHEDULE u" Gerald C. Hartman, P.E. $150.00 Partners/Principals (P.E./P.G./P.L.S.)-(Schmidt, Christopher, Rynniug, Drake, Luke) $115.00 Senior Manager/Senior Engineer $99.00 Division Manager/Chief Engineer(P.E./P.L.S./C.M.C.) $90.00 Engineer VIII (P.E.) $80•00 Senior Project Manager $72.00 Engineer VII(P.E.) $72.00 Engineer VI (P.E.) $66.00 Engineer V (P.E.) $60.00 Engineer IV $55.00 Engineer III $50.00 Engineer I/If $45.00 Senior Scientist $60.00 Engineer Inspector $50.00 Inspector $40.00 Senior Planner $50.00 Hydrogeologist VIII (P.G.) $83.00 Hydrogeologist VII (P.G.) $72.00 Hydrogeologist VI (P.G.) $66.00 Hydrogeologist V $60.00 Hydrogeologist IV $55.00 Hydrogeologist III $50.00 Hydrogeologist I/II $45.00 Hydro Technician fI $35.00 Hydro Technician 1 $25.00 Engineering Designer III $50.00 Engineering Designer1I $45.00 Engineering TechnicianIV $45.00 Engineering Technician 1II $40.00 Engineering Technician 11 $35.00 Engineering Technician I $30.00 Land Surveyor $45.00 Survey Crew Chief $40.00 Survey Technician III $40.00 Survey Technician II $35.00 Survey Technician I $25.00 Graphics Manager $45.00 Graphics Technician $35.00 Senior Rate Analyst(M.B.A.) $60.00 Senior Rate Analyst $55.00 Rate Analyst $45.00 Secretarial Support $20.00 Reproduction/Courier Support $25.00 Administrative Assistant $50.00 Senior Word Processor $37.00 Word Processor $30.00 Rod-man $20.00 Effective Date: August 10, 1995 (Hourly rates are reviewed annually and may be adjusted to reflect changes in the various elements that comprise them.) at/Misc6/311rlyRte.Sch 8110/95 I ,I i �� i i l f i i .., ,:� __ _ _ ._J