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HomeMy WebLinkAboutR-1997-038 i l RESOLUTION NO. 38-97 A RESOLUTION OF THE CITY OF DANIA, FLORIDA, APPROVING THE PROPOSAL FOR PROFESSIONAL SERVICES WITH BERRY & CALVIN, INC. FOR NORTHWEST SIDEWALK AND LANDSCAPE IMPROVEMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA. Section 1. That the proposal for professional services with Berry & Calvin, Inc. for Northwest Sidewalk and Landscape Improvements, as set forth in Exhibit "A" attached hereto and made a part hereof, be and the same is hereby approved, including the fee for services in an amount not to exceed $25,000.00 as set forth therein. Section 2. That this resolution shall be in force and take effect immediately upon its J passage and adoption. PASSED AND ADOPTED THIS 8 DAY OF APRIL 1997. i MAYOR-O MMISSIONER ATTEST: CITY CLERK AUDITOR APPROVED AS TO FORM AND CORRECTNESS: c. a-A4 - CITY ATTORNEY RESOLUTION NO. 38-97 4 BERRY & CALVIN, INC. ENGINEERS • SURVEYORS • PLANNERS I I i i March 28, 1997 Mr. Michael Smith City Manager City of Dania 100 West Dania Beach Boulevard Dania, Florida 33004 RE: Proposal for Professional Services Northwest Sidewalk and Landscape Improvements City of Dania, Florida B & C No. 97-1724 3 Dear Mr. Smith: ur We are pleased to submit this proposal for Professional Services on the above referenced project located in the City of Dania. Every effort will be made to complete this project by October 31, 1997. To do this, the attached ACCELERATED SCHEDULE must be followed. One week is allowed to define the scope of work. Full survey cannot be performed in the time provided in the accelerated schedule. Previously developed right-of-way maps will be used. Previously surveyed manhole rims will provide reference elevations. Finally,the construction time will be compressed by two weeks. This proposal includes the following professional land surveying,civil engineering, and construction management services: I SCOPE OF SERVICES Berry&Calvin, Inc. will perform the following services based on our understanding of the project requirements: I. Professional Land Surveying Services Perform surveying services as required to prepare satisfactory engineering drawings including: ! A. Spot elevations if necessary. HOLLYWOODEXHIBIT JJA 2 Oakwood Boulevard Suite 120 Hollywood Florida 33020(954)921-7781 FAX:(954)921.8807 MIAMI 6401 S.W.87th Avenue,Suite 111.Miami,Florida 33173(305)279-6210 FAX:(305)279.6323 WEST PALM BEACH 400 S.Australian Ave.,Suite 855,West Palm Beach,Florida 33401(561)835-0052 FAX:(561)835.0076 i City of Dania B&C DOC:\PROPOSAL\971724\Irws0328.%vpd Page 2 March 28, 1997 II. Professional Civil Engineering Services Preparation of improvement plans and specifications for construction bidding: A. Conduct one week of informational meetings with the neighborhood association to discuss scope of proposed sidewalk project. B. Development right-of-way plans and based upon previously proposed sanitary sewer rehabilitation work. C. Conduct field investigations to determine precise sidewalk requirements and scope of work. D. Prepare design plans on AutoCAD 12 format, including design details for new sidewalks and the regrading of swales for drainage purposes. E. Coordinate Community Development Block Grant(CDBG)requirements and forms with Broward County for insertion into the project's construction bid documents. E. Provide bid item quantity and cost estimates for preparation of the construction bid documents. G. Assist the City in obtaining bidders,review the bids and make recommendations on award of the bid. H. Assist in the solicitation of qualified minority contractors for the construction of the project. III. Construction Phase Services A. Perform services during the construction of the project consisting of review of shop drawings,periodic field observations consisting of eight(8)hours per week due to the accelerated construction schedule, and review of pay requests. B. Review the contractor's use of subcontractors for compliance with CDBG requirements for female and minority participation. I i SCHEDULE OF FEES Berry & Calvin, Inc. will perform the Scope of Services for an hourly, not to exceed fee as shown by the following recap: J i City of Dania B&C D0C:\PR0P0SAL\971724\1rws0328.wpd Page 3 March 28, 1997 PROPOSED SCHEDULE OF FEES ACTIVITYIPERSONNEL ESTIMATED HOURS AVERAGE RATE TOTAL I. Professional Land Surve in Services Senior Registered Surveyor 0 70 $0.00 Field Crew 3 Man) 0 85 $0.00 II. Plan and Specification Services Associate Engineering 6 105 $630.00 Project Engineer 60 75 $4,500.00 Senior Design Technician 80 50 $4.000.00 Clerical l5 40 $600.00 III. Services During Construction Construction Associate 10 100 $1,000.00 Construction Inspector 40 50 $2,000.00 Subtotal $12,730.00 Subconsultant-Holland En ineerin . Inc. $12,270.00 i GRAND TOTAL: $25,000.00 ADDITIONAL FEES Additional services as required by the City of Dania which have not been included in this proposal will be addressed in a separate contractual agreement. Professional services required due to changes in the site plan initiated by the client, their representatives or other consultants (e.g. architects, landscape architects, etc.) after either design or preparation of the construction drawings has commenced will be billed as Additional Services. Any outside engineering services, studies, or laboratory testing not specifically mentioned in the Scope of Services will be the responsibility of the City of Dania. All municipal,permit, and agency fees as well as Title Certificates will be paid by the client. 1 ,J two, i City of Dania B&C DOC:\PROPOSAL\971724\l rws0328.wpd Page 4 March 28, 1997 Reimbursable Exposes Berry & Calvin, Inc. and its subconsultants will be reimbursed for the printing of drawings and specifications, deliveries, federal express services, required travel time and travel expenses, long distance telephone calls, fax transmittals,and postage, as required. Reimbursable expenses will be i invoiced directly to the City of Dania. CLIENT RESPONSIBILITIES The City of Dania or their representative shall be available to meet with Berry& Calvin, Inc. and provide decisions in a timely manner throughout the course of the project. The City of Dania will provide Berry&Calvin,Inc, with plans and other pertinent information which may be necessary to properly survey or engineer the site. TERMS OF AGREEMENT The terms of the Agreement shall be valid for the client's acceptance for a period of thirty(30) days from the date of execution by Berry& Calvin,Inc. after which time this contract offer becomes null and void if not accepted formally(evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six (6) months, after which time they may be renegotiated with the City of Dania. All original documents shall be retained by Berry&Calvin,Inc. and will remain their property. This information is proprietary and will not be shared with others without prior written consent. The City of Dania may request reproducible copies of all original documents upon payment of all outstanding invoices, and at the client's expense. Invoices for work accomplished to date will be submitted twice monthly and are payable within thirty (30)days. The City of Dania will pay invoices upon receipt and understands interest charges of 1.5% per month will be applied to any unpaid balance past thirty(30)days. Berry&Calvin, Inc,may elect to stop work until payment is received. If work is stopped for thirty (30) days or more, Berry & Calvin, Inc. may request compensation for start-up costs when work resumes. i 1 City of Dania B&C DOC:\PROPOSAL\971724\lrws0328.wpd Page 5 March 28, 1997 We appreciate the opportunity to submit this proposal. Berry & Calvin, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy to this office. We look forward to working with you on this project. Very truly yours, BERRY& CALVIN,INC. rjresidentCW. Calvin, P.E. JWC\pal-RWS Attachment ACCEPTANCE OF CONTRACT City of Dania By. Date: Name: Title: it i i II _ J f Northwest Sidewalk& B&C Proj. No.97-1724 Landscape Improvements City of Dania smi NW Sidewalk&Landscape Improvements 29wtd• 08 APR 97 71 OCT 97: .frw Side ek&Lamsaps vnpwemenM 4 Scope 0 Definition 2w 76APR07 2a APR 97 ._ SDDefinition - � -- ivl 9 APR 97 71 APR 07 m Survey Engineering Design Iw 29 APR 97 21 MAY 97 5- n i _ 2-3 ~ I . County avlslons per County nwaw —tw 7&JUN 97 24JUN 97 I 'Fedaiana Per Count'reNew - ___— id o9 JUL 97 e9 JUL 97: I vemaement - Bid CanrMnce 1 - ...... -. �~Pra&a Conference - .. Mertlumsnt 2w 2&JUN 9T 16 JUL 97 I MR acommendatloNCounty APProvsl Sw 17NL97 06 AU097� ,�1� 9iCRecan AppovM 97A UG97 me IdatlaNCouny - -- ward _ --- - -27AU097 aw : �Aw � -- - etlWCOId OSSE anstrucllo Mercne! - -- aw 'SSE 97 S16CT07 ,- 1 Can __ — I, hd*r0Canfersnee sauoUm ----- — ACCEL RATED SC IEDULE - i _ - -_ _ p Early start point Progress bar p Summary point - Run date 28 MAR-97 _ p Early finish point Crllieal bar ♦ Start milestone point ®Early bar —Summary bar 4 Finish milestone point Berry&Calvin,Inc. -_ Late finish point Progress point I!I I�Total goat bar ♦ Critical point I 0 Primavera Systems,Inc. I _ t Northwest Sidewalk& B&C Proj. No. 97-1724 Landscape Improvements City of Dania r , __ ._ - aik d LandsraDe Improvements ----- - ----- --- - nNonI - 1-- - copeDeMlUon � - -- -- �- --- !w OA APR 97 OS MAY 97 'I , - --'-- -_ .. -. ScoOe DeA'f 'Sumer NW Sidewalk&Landscape improvements 34wld OB APR 97 OB DEC 97I rrw si ew urvay naineadno Design ,Englneenn9 Design 2w OB MAY 97 19 MAY 97 !w 20 MAY 97 17 JUN 97 �, �� - Jw_1A JUN 97 09JUL97 - I � _ ounry fteMew . ., .. J ounty Review : 1' ✓ou - _------ — ---' --" evulunspercountymvim avislons per County review tw 10 JUL 97 1e JUL 9T .ft tivarllsamanl -- - - Ow 17 JUL 97 09_AUG 87 AdveNsement , ro•BW Conference 1000JUL97 70JUL 97 o- id Conbren± ------- - -- -- 7w WAUG 97 27 AUG 97 Id RecommendationlCounry Approval _ Bid Recanmennaaon/County grovel .�3 ward -- '""---- Ow 29 AUG 97 19 SEP 97 �«A — _ ___— roSOnstrucgonCon/eronce 1d 28 SEP 97� 205EP 97 .✓Pre- waN CJon_—_.__.--. __. ..____- .. ., .. . L1onsWCOmEenlerenm� oneWdlon —'— ---- ----- 10w 29 SEP 97 09 DEC 97 eWNan - - -- ---- - -- --- ---.—._- - _ _.. _. -- - -- - ----- Run d- -Y8-MAW97— p Early start point ®Progress bar ® Summary point p Early finish point M Critical bar 0 Start milestone point ®Early bar —Summary bar # Finish milestone point Berry 8 Calvin,Inc. ... _. Late finish point S Progress point ©Primavera Systems,Inc. Total float bar A Critical point A BERRY & CALVIN, INC. ® ENGINEERS • SURVEYORS • PLANNERS BERRY & CALVIN, INC. PROFESSIONAL FEE SCHEDULE Principal, President/Executive Vice President 135.00 Special Projects Researcher 60.00 Executive Assistant _ 45.00 I i ENGINEERING CONSTRUCTION j Associate, Engineering 105.00 Associate, Construction 105.00 Director, Engineering 100.00 Inspector 55.00 Registered Engineer 75.00 Environmental Permitting 70.00 PLATTING Project Engineer 65.00 Associate, Platting 70.00 Engineer 60.00 Assistant Director 60.00 Senior Design Technician 60.00 Clerical 40.00 Design Technician 50.00 l`r Permit Administrator 45.00 EXPERT WITNESS 1 Technician 40.00 Principal/Associate 200.00 Clerical 40.00 Registered Engineer 175.00 Project Engineer 85.00 SURVEYING Associate, Surveying 90.00 Senior Registered Surveyor 70.00 Survey Technician 50.00 Survey Crew Supervisor 50.00 i Field Crew(3 Man) 85.00 I Drafter 35.00 Clerical 40.00 _ I I In addition to the hourly rates listed above, charges will include direct out-ofpocket expenses such as reproduction, overnight mail, and other reimbursables billed at a multiplier of 1.25. J HOLLYWOOD 2 Oakwood Boulevard,Suite 120,Hollywood,Florida 33020(954)921-7781 FAX:(954)921.8807 MIAMI 6401 S.W.87th Avenue,Suite 111,Miami,Florida 33173(305)279.6210 FAX:(305)279-6323 WEST PALM BEACH 400 S.Australian Ave.,Suite 855,West Palm Beach,Florida 33401(561)635.0052 FAX:(561)835.0076 i �_�1 f 1 i i I i 1 I } I i I f - � � �� ,J I �' .. _.. _ �