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Home My WebLink AboutR-1997-151 RESOLUTION NO. 151-97 A RESOLUTION OF THE CITY OF DANIA, FLORIDA, ACCEPTING ENGAGEMENT LETTER SUBMITTED BY GRANT THORNTON PROVIDING SERVICES FOR THE CITY OF DANIA 96/97 FISCAL YEAR AUDIT; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA; Section 1. That the certain engagement letter dated October 8, 1997, submitted by Grant Thornton LLP, Accountants and Management Consultants, providing services for the City of Dania 96/97 fiscal year audit, a copy of which is attached hereto as Exhibit "A", be and the same is hereby accepted and the appropriate city officials are hereby authorized to execute same. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 14 day of October 1997. MAY R-CO MISSIONER ATT T: CITY 4LAUDITOR APPROV S TO F R�vI AND CORRECTNESS: !„� CITY ATTO NEY .� RESOLUTION NO. 151-97 GRANT THORNTON LLP SHAUN M. DAVIS, CPA Accountants and Management Consultants Certified Public Accountant Suite 2000 2131 Hollywood Blvd. 200 East Broward Blvd. Suite 204 Ft. Lauderdale, FL 33301-1915 Hollywood, FL 33020 (954) 768-9900 (305) 927-5900 October 8, 1997 Honorable Mayor. Members of the City Commission and City Manager City of Dania P.O. Box 1708 Dania, Florida 33004 Gentlemen: We are delighted to present this proposed engagement letter to provide continuing services to the City. The following paragraphs outline the scope of our proposed services for the ensuing year. Grant Thornton LLP and Shaun M. Davis. CPA, will audit the general purpose financial statements of the City of Dania for the year ending September 30, 1997. Our audit will be made in accordance with generally accepted auditing standards and the standards for financial and compliance audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, Office of Management and Budget ("OMB") Circular A-133. Audits of Institutions of Higher Education and Other Nonprofit Institutions, and will include our examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. Our objective will be the completion of the foregoing audit and, upon its completion and subject to its findings, the rendering of our report. However it is possible that because of unexpected circumstances, we may determine that we cannot render a report or otherwise complete the engagement. If, in our professional judgment. the circumstances require. we may resign from the engagement prior to completion. �uXHIBIT "A," I City of Dania October 8, 1997 Page 2 As you know, the financial statements are the responsibility of the management and Commission of your City who are primarily responsible for the data and information set forth therein, as well as for the evaluation of the capability and integrity of the City's personnel and the maintenance of an appropriate internal control structure, which includes adequate accounting records and procedures to safeguard the City's assets. Accordingly, our completion of the audit will require management's cooperation. In addition, as required by generally accepted auditing standards, our procedures will include obtaining written representation from management concerning such matters which we will rely upon, and the City will indemnify and hold us harmless from any liability, damages and legal or other costs we might sustain in the event such representations are false. In providing for an audit to be performed on a test basis, generally accepted auditing standards promulgated by the American Institute of Certified Public Accountants and Government Auditing Standards issued by the Comptroller General of the United States require the auditor to obtain reasonable, but not absolute, assurance that the general purpose financial statements are free of material misstatement. Accordingly, an audit is not a special examination designed to detect defalcations or fraud or a guarantee of the accuracy of the financial statements. It is subject to the inherent risk that errors, irregularities, illegal acts, or noncompliance with the provisions of laws. regulations, contracts or grants, if they exist, might not be detected. Generally accepted auditing standards and Government Auditing Standards require that we obtain a sufficient understanding of the City's internal control structure to plan the audit. However, such understanding and any tests performed with respect to such internal controls, or as to compliance with laws, regulations, contracts and grants, will be for the purpose of expressing our opinion on the City's financial statements and not to opine or provide any assurance concerning such internal control structure or compliance. We could, however, as a separate engagement. be engaged to perform agreed-upon procedures or examine and report on management's written assertion about the internal control structure or that management complied with specified laws and regulations. Such engagements would be conducted in accordance with AICPA standards for attestation engagements. As required by Office of Management and Budget (OMB) Circular A-133, we will perform additional testing of internal controls and compliance to supplement our financial statement procedures. We will perform tests of internal controls to evaluate the effectiveness of the design and operation of the internal controls structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements and general requirements that are applicable for each of the City's major federal award programs. Although such tests supplement our financial statement procedures, they will be performed solely to meet the specified requirements of the aforementioned requirements and do not constitute an examination J directed toward the expression of an opinion with respect to the internal control I _.. y City of Dania October 8, 1997 Page 3 structure or compliance with such laws, regulations, contracts or grants. Accordingly, no opinion is expressed. In addition, the combining, individual fund and individual account group financial statements and schedules of the City, although not considered necessary for a fair presentation of financial position, results of operations, or cash flows, will be subjected to the audit procedures applied in the audit of the general purpose financial statements. The workpapers for this engagement are the property of Grant Thornton LLP and constitute confidential information. However, as required by regulation, we are required to make certain workpapers available upon request of the City. Access to the requested workpapers will be provided under the supervision of Grant Thornton LLP audit personnel and at a location designated by our Firm. As required by regulation, we agree to retain the workpapers and reports for three years after the date of issuance of our report unless we are notified in writing by the cognizant or oversight agency of an extended retention period. Our billings for the services set forth in this letter will not exceed $36,000, will be rendered at the beginning of each month and are payable upon receipt. It is understood that our responsibility for such services will encompass only periods covered by our audit and will not extend to any subsequent periods for which we are not engaged as auditors. This engagement includes only those services specifically described in this letter and time spent in responding to or appearing before judicial proceedings, government organizations, or regulatory bodies arising out of this engagement will be billed to you separately. As a supplement to this letter; we are enclosing an explanation of certain of our Firm's Client Service Concepts. We have found that such explanation helps to clarify our services and enhances our ability to work more closely with our clients. In the unlikely event that differences concerning our services or fees should arise that are not resolved by mutual agreement, we both recognize that the matter will probably involve complex business or accounting issues that would be decided most equitably to us both by a judge hearing the evidence without a jury. Accordingly, you and we agree to waive any right to a trial by jury in any action, proceeding or counterclaim arising out of or relating to our services and fees for this engagement. If any portion of this letter is held invalid, it is agreed that such invalidity shall not affect any of the remaining portions. I I I A �r City of Dania October 8, 1997 Page 4 If you are in agreement with the terms of this letter, please sign one copy and return it for our files. We appreciate the opportunity to continue to work with you. Very truly yours, GRANT THORNTON LLP SHAUN M. DAVIS, CPA KMeuser ph Enclosures The foregoing letter fully describes our understanding and is accepted by us. CITY OF DANIA Date Name and Title wwdocsdaniaeng97 City of Dania October 8, 1997 Page 4 If you are in agreement with the terms of this letter, please sign one copy and return it jfor our files. We appreciate the opportunity to continue to work with you. Very truly yours, GRANT THORNTON LLP SHAUN M. DAVIS, CPA KMeuser ph Enclosures The foregoing letter fully describes our understanding and is accepted by us. CITY OF DANIA � r— Date 12/5/97 ame and T tle - MAYOR wwdacsdaniaeng97 c Sm i y anaaer tow r '\ 5 , . � ' ,J ,, - . „ > ' 1' i.,( ,' , �� f I < =�4. , �` ,� �.., i �i4 ..Y�:} l n J