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Home My WebLink AboutR-1997-115 s ® • RESOLUTION NO.115-97 • A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AUTHORIZING THE CITY TO CONTRACT WITH BERMEX CONTRACT SERVICES FOR WATER METER READING .. SERVICES; PROVIDING THAT ALL RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF SUCH CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania, Part III, Article 3, Section 4, Subsection (J), authorizes the city manager to purchase supplies, services, equipment r and materials for the city government in an amount in excess of $15,000.00 without competitive bidding and without advertisement for bids if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the city manager has determined that the city will realize a savings by contracting for water meter reading services; and WHEREAS, the city manager has determined that such services can be obtained at the least cost to the city by using the bid price given to Broward County by Bermex Contract Services Bid No. C-02-94-20-12 without competitive bidding and without advertisement for bids, the terms of which services are confirmed by the agreement and letter dated April 8, 1997, from Broward County and letter dated August 7, 1997, from Bermex Contract Services, copies of which are attached hereto and made a part hereof as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA: 1 RESOLUTION NO. 115-97 r Section 1. That the city manager be authorized to contract for water meter reading services with Bermex Contract Servcies, 29500 Southfield Road, Suite 1000, Southfield, Michigan, 48076, pursuant to the terms set forth in above described letter from Broward County, without further competitive bidding and without advertisement for bids. Section 2. That this resolution be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 26 day of August 1997. r MAY R - COMMISSIONER ATTE T: CITY CLEROAIJDITOR APPROV R FO AND CORRECTNESS BY: /jo,,�, -ACITY A ORNEY 2 RESOLUTION NO. 115-97 I AGREEMENT THIS AGREEMENT is made and entered into this 26 day of August 1997, by and between the CITY OF DANIA, FLORIDA, a Florida municipality with its principal place of business in Dania, Florida ("the City') and BERMEX CONTRACT SERVICES, a Michigan corporation having the principal place of business in Southfield, Michigan ("the Contractor'). WITNESSETH: WHEREAS, THE City is a Florida municipal utility providing water service at retail to consumers in its assigned service area, which water service is measured by the use of meters located at various points throughout the water department's system; and, WHEREAS, the Contractor is engaged in the business of providing water meter reading services for water utilities on a fee basis, and is willing to provide such services to the City. IT IS, THEREFORE, agreed by and between the parties, in consideration of the mutual covenants herein expressed, as follows: 1. Contractor agrees to provide to the City, as an independent contractor, and the City agrees to purchase and pay for, meter reading services to be provided by the Contractor. 2. The services to be provided by the Contractor shall include meter reading of the City's water meters. 3. Contractor shall provide the necessary employees, supervision, uniforms which will identify the Contractor's employees and transportation to accomplish the services specified in the preceding paragraph. The City shall provide to the Contractor appropriate system and customer information, training, and such other materials and resources as may be necessary in order for the Contractor to provide said services. 4. Contractor shall read all the City's meters once each month. The City's system includes 3,000 meters, including both residential and commercial meters. 5. The Contractor shall bill the City monthly for the services it provides pursuant to this Agreement, in accordance with the following schedule: Read residential and commercial . . . . . . . . . . . . . . . . . . .$.49 per meter 6. In addition to the foregoing charges, the City shall pay the Contractor the amount of$16.00 per hour for services provided by the Contractor, including meter change outs, meter box replacements, meter box lid replacements, hanging service termination notice, turn-on meters, turn-off meters, and other similar services. All hardware and supplies will be provided by the City. EXHIBIT "fit," . 1 7. The Contractor agrees to indemnify and hold the City harmless from any and all loss, costs, or damages incurred as a result of the services provided by the Contractor to the City. 8. The Contractor shall maintain liability and other insurance coverage in such forms and amounts as may be required by the City. 9. The Contractor agrees that its employees will be identified as employees of the Contractor and not as employees of the City, and that they will perform the services provided for herein in a safe and courteous manner, and to comply with any regulations which may be adopted by the City relative to such services. 10.This Agreement shall be in effective retroactive to June 23, 1997, and shall remain in effect for a term of twelve (12) months thereafter, unless sooner terminated by either party providing to the other thirty (30) days written notice of its desire to terminate this Agreement. 11. This Agreement may be extended beyond June 22, 1998, by mutual agreement of both parties for such terms as may be agreed upon. 12.This Agreement shall be binding upon the parties hereto and upon their respective successors and assigns provided, however, that this Agreement may not be assigned by either party without prior written consent of the other. This Agreement is hereby approved and made retroactive from June 23, 1997. CITY OF DANIA, a municipal Corporation of the State of Florida ATTEST: BY: Mayor-Commissioner BY: Michael W. Smith, City Manager Dated this_day of August 1997 WITNESSES: BERMEX CONTRACT SERVICES, a Michigan Corporation BY: George D. Funds, President Dated this_day of August 1997. APPROVED FOR FORM & CORRECTNESS: BY: City Attorney 2 �Q ' Purchasing Division 115 S. Ardrews Avenue. Room 212 2110- ' -:- Fort Lauderdale,FL 33301 BROWARD COUNTY (954) 357-6065 • FAX (954) 357.8535 April 8, 1997 Matvest Inc. d/b/a Bermex, Inc. 29500 Southfield Road Suite 100 Southfield, MI 48076 Attn: Mr. George Funds Reference: #C-02-94-20-12, Water Reading Service Gentlemen: We hereby accept your offer to renew the above referenced contract number. This award is subject to all terms/conditions contained in the above contract. This contract is in effect for the period beginning June 23, 1997 and ending June 22. 1998. j A Copy of this notice, is being forwarded to all applicable Using Agencies. Purchase Order(s) will be placed as and when required. Thank you for your interest in doing business with Broward County. Sincerely, GLENN R. CUMMINGS, Director Purchasing Division By: Joh <unzman Purchasing Agent II GRC:spg BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS—An Equal Oppodunity Employer and Provider of Services Norman.Abromo'a,': Scoff I.Ccvvcn Su.cnne N Gunzburger Ilene L,eue,mcn Lori Nonce Pcirish Sylv�o Poitier John'e.R0d51iom.Jr. Worlo Wide Web: htip://www.co.browaid.tt.us/purchasing i eERMEX CONTRACT SERVICES August 7, 1997 Mr. Bud Palm City of Dania 100 West Dania Beach Blvd. Dania, FL 33004 Dear Mr. Palm: Please find enclosed a copy of the Broward County contract renewal with Bermex Inc. for meter reading services. Last years letter was used to support a Dania renewal, hopefully we can do the same with this letter. If you need anything else please call me. j Sincerely, George D. Funds President GDF/sjh Enclosure cc: R. Beuter 29500 Southfield Road Suite 100 Southfield, Michigan 48076 (810) 557-1234 FAX (810) 557-1759 I t�� I i I I I I I i . . :-, ._