HomeMy WebLinkAboutNULL (487)I
7
7
THE BEGINNING OF
APRIL 29, 1997
WORKSHOP MEETING
i
1
MINUTES
DANIA CITY COMMISSION
WORKSHOP MEETING
APRIL 29, 1997
ROLL CALL:
Present:
i
Mayor: Bob Mikes
Vice Mayor: Jim Cali
Commissioners: John Bertino
John Etling
Bill Hyde
City Manager: Michael Smith
City Clerk: Marie Jabalee
City Attorney: Frank Adler
i
1. Interviews with Growth Management Director candidates:
1
'Terry Virta was the first candidate and he offered the following:
He is a native of Minnesota. Has been in Florida since 1980. He has been a planner
for Collier County and St. Lucie County, the Regional Planning Council in Fort Myers
1 and Stuart, and is presently working with St. John's County, He worked in Planning in
Minnesota, Georgia and Indiana at the County and City levels.
He is very excited about being in planning and his greatest deal of job satisfaction is the
t opportunity of being able to work with people. He has worked 15 of the last 17 years in
South Florida and would like to come back.
1
He has been involved with various grant programs; his experience has been excellent
over the years; he has been extremely successful in obtaining every grant he has
applied for; he has never had a grant application turned down.
He has had a lot of experience in updating and amending codes in a number of
jurisdictions; he is no stranger to code amendments and is not fearful to venture into
updating or amending the City of Dania's code.
He perceives the position of Growth Management Director to be more of an
administrative position than technical; he is fully founded in all the technical aspects,
but his greatest skills and talents are working with others and accomplishing things
together.
WORKSHOP MEETING 1
APRIL 29, 1997
i
He has been involved in a lot of litigation and is willing to take on several hats and
accept additional roles.
He was involved as the city staff liaison to the Housing Redevelopment Authority when
downtown redevelopment was happening in the city of St. Paul. He recently went
through a visioning process with the citizens of St. John's County. The comprehensive
plans for St. Lucie County and Collier County were done in their entirety during his
tenure there.
If offered the job, he would like to give his present employer 4 to 5 weeks notice. He is
looking for a salary of$56,000.
*Sheryl Bower was the second candidate and offered the following:
She has been a planner for 10 years. Her undergraduate degree is in landscape
architecture and environmental science. Her first planning job was for the City of
Buffalo. She then went to work for Metropolitan Transportation Organization for
western New York. From there she was the Assistant Director of Planning in the Town
of Hamburg. She then became the Community Development & Planning Director for
the City of Dunkirk. She is presently working in the Keys and has been there for the
last 16 months. She is interested in Dania because it is a small town and because of
the lack of staff, she would be involved in a lot of different areas which she finds
challenging.
Her greatest amount of job satisfaction is being to help people find the solutions to their
problems, and gaining the respect of the community and her peers.
She worked on studies for extending the subways in downtown Buffalo. In the City of
Dunkirk she was actively involved in business recruitment and downtown revitalization.
j She was successful in obtaining a $70,000 grant for a downtown revitalization study.
She has had a lot of experience meeting the requirements of HUD for their grants.
i
She has recently been involved in a redevelopment plan in Islamarado.
She felt that all the steps of Florida Growth Management are basic planning steps. She
felt that her position in Monroe County has given her a lot of knowledge in Florida
Growth Management working closely with the Building Department in Plantation Key.
i
She would rely on the other members of the team; namely code enforcement personnel
and building personnel, to keep the department running smoothly.
i She stated that the reason she has had so many different jobs were career moves on
her part.
;
WORKSHOP MEETING 2 APRIL 29, 1997
I
v �
She is very proficient with zoning codes, she, like anyone else would have to learn
Dania's Code by studying it.
She would consider herself somewhere in the middle of the technical side and the
administrative side of the job. She enjoys working with people but she really enjoys
making sure that the system works and she loves planning.
She feels very comfortable in leading the Comprehensive Plan update. She felt that if
something wasn't working it should be changed.
She would be available to start June 2 and would request something under what the
last director was making.
She felt that Dania had a lot to offer and that she had a lot to offer to Dania. She was
very impressed with Dania's determination to provide excellent customer service.
*George "Skip" Grkovic was the third candidate and offered the following:
He has lived in Broward County for 13 years. He worked six years for the City of
Hollywood for the Downtown Redevelopment program. He is currently consulting in
planning and development and has been for several years. Most recently he was
involved in the marine business and in jewelry manufacturing in Hollywood. Being
downsized in the private sector he is very interested in getting back into the public
sector in a planning and development role.
The aspects of his job that give him the greatest amount of satisfaction are: a sense of
accomplishment-- seeing things happen, seeing things get done, working with people
and the excitement of public sector activity and public policy.
Has been involved in intergovernmental grants and aid. He was trained in Colorado in
the grantsmanship training program, learning how to prepare, organize and write
grants. He has received both state and federal grants.
In his role as Community Development Director in Oakland Park he was responsible for
the administration of the department and budget preparation. He was involved in a
number of major amendments to the land development code. He was also involved in
j
rezoning the entire city while he was there.
He is familiar with the South Florida Building Code and was involved in code
enforcement and building and zoning issues in Oakland Park.
( He has no problem with taking on other roles in addition to that of the Growth
i
Management Director. While in Oakland Park he was assigned the responsibility of
dealing with FEMA on the grant administration side of things.
1
I
WORKSHOP MEETING 3 APRIL 29, 1997
i
y
He would be available now and would require a salary between $50,000 and $55,000.
- 1
Commissioner Hyde expressed his thought that Skip Grkovic had extremely high
technical qualifications and had been involved in a city planning process very similar to
Dania and believed he would mesh right in. Commissioner Hyde also felt that Sheryl
Bower had all the qualifications and would bring a really different look in.
Commissioner Hyde stated that he would lean more toward Sheryl because she would
bring some new ideas into Dania, but would support Mr. Grkovic also.
Commissioner Bertino thought that Terry Virta had tremendous qualifications, especially
with the work he's done with the D.R.I. and the grants and grant writing. Commissioner
Bertino thought he would be a real addition to the City of Dania.
Commissioner Etling stated that Mr. Virta impressed him with his work in regional
planning.
Mayor Mikes stated that Mr. Virta would be outstandingly qualified for the comp plan
update. Mayor Mikes also thought he would be a hands-on type of person. Mayor
Mikes stated that he was uncomfortable with Ms. Bower's and Mr. Grkovic's job
turnover.
Vice-Mayor Cali expressed his thanks to staff for finding three qualified experienced
candidates to choose from.
2. Management Review
City Manager Smith reported on some of the accomplishments over the past year,
some on-going projects and future goals:
i
* Organizational changes such as a new Human Resources Director; the retirement of
the Fire Chief thereby eliminating one management position; and the extensive
interview process of candidates to replace Will Allen as Growth Management
Director.
* A number of public improvements; namely the repaving of approximately 1/3 of the
streets in the city and the elimination of all the unpaved streets in the City.
1
* Public Works' involvement in a beautification program including landscaping
throughout the City including the parks and cemetery, and drainage improvements in
j the SE section of the city.
* The agreement regarding the FAU Research Facility thereby creating additional
revenues for the City and allowing scholarships for youn
j
years. 9 people for the next ten
1
WORKSHOP MEETING 4 APRIL 29, 1997
i
Y
The acquisition of a number of grants - the largest being the Preservation 2,000
grant of$718,250 to acquire the property just north of the Pier; a grant for$475,000
for sidewalk improvements in the SW and NW areas of the city; a grant for $150,000
for the renovation of the NW 1 Street bridge over the C-10 canal; and a grant for
$81,000 for fencing at the parks and demolition of unsafe structures.
* The implementation of an "Excellence in Customer Service Program" throughout the
city by training employees in customer service which includes telephone skills, how
to deal with the public, how to deal with angry residents and how to defuse hostile
situations.
* The initiation of the Suggestion Box.
* The preparation of informational brochures by some departments about city services.
* The improvement of communications with citizens by sending mailers and
completing a web page.
* The Florida Main Street Program.
* The Bass Pro project.
Fire Department-
Deputy Chief Jim Mulford presented a brief history of the department, the goals and
accomplishments obtained in 1996, the current projects that are underway, where they
would like to be at the end of 1997 and some budget issues.
Public Works -
Bud Palm, Director of Utilities/Public Works, presented a comparison of projects
completed paying overtime to employees as opposed to paying outside contractors to
accomplish the same task. Vice-Mayor Cali suggested including additional positions in
his upcoming budget in order to eliminate overtime costs.
{ Mr. Palm reported that rehabilitation of sewer lines would be cut down in the upcoming
budget to $50,000.
Mayor Mikes suggested that the City's grounds work and maintenance be privatized.
City Clerk/Finance -
Marie Jabalee, City Clerk/Finance Director, reported the following:
* Audit and State Report has been completed which keeps the City in compliance with
the Auditor General.
WORKSHOP MEETING 5 APRIL 29, 1997
I
* Assessment programs for solid waste as well as the EMS and stormwater fees -
almost all of the delinquent solid waste fees have been collected.
* The City has received the GFOA award for the last eight years.
Mrs. Jabalee provided the Commission with the 1997-98 budget preparation schedule.
Commissioner Hyde suggested that a workshop session for the 1997-98 budget be
held approximately 30 days sooner than July 25. Vice-Mayor Cali suggested that
somewhere in between the June 16 and June 27 timetable the Commission first review
the budgets as submitted by the department heads prior to the City Manager's
recommendations.
Mrs. Jabalee stated that she would be requesting additional personnel in the next
budget.
Vice-Mayor Cali suggested reviewing alternate methods of minute preparation.
Human Resources -
Monica Griffith, Personnel Director, reported that her energy over the past year has
been focused in the communications area with employees and training them in
customer service. Ms. Griffith stated that one of her major efforts was to communicate
and educate employees on their benefits to eliminate lack of understanding and
confusion on the part of the employee. Ms. Griffith stated that she put together a
Violence in the Workplace policy, trained employee's on defusing hostility, wrote a
telephone communications manual, created a Safety Manual, implemented a Safety
Committee, finalized the Employee Handbook, and prepared an RFP for an employee
classification and pay study.
This workshop meeting adjourned.
Mayor-Commissioner
ity Clerk-Au itor
WORKSHOP MEETING 6 APRIL 29, 1997
I
AGENDA
DANIA CITY COMMISSION
WORKSHOP MEETING
APRIL 29, 1997
7.00 P.M.
1. Interviews with Growth Management Director candidates:
*Terry Virta
*Sheryl Bower
*George "Skip" Grkovic
2. Management reviews.
i
i
i
I
Y \
CITY OF DANIA I
INTEROFFICE MEMORANDUM
_ PERSONNEL DEPARTMENT
TO: Commissioners rr DATE: April 9, 1997
rAe lD
FROM: Monica Griffith I' RE: Growth Management Director
Personnel Director Selection —4/29/97
Of approximately 55 resumes received, we selected eight candidates for further
consideration. Of those eight, one withdrew, leaving a pool of seven who were
interviewed by the City Manager and myself.
Resumes of the three final candidates are enclosed. They have been scheduled to
interview with the commission as follows:
Date: Tuesday, April 29, 1997
Place: City Hall
Large Conference Room
Time: 7:00 p.m. Terry Virta
7:20 p.m. Sheryl Bower
7:40 p.m. George "Skip" Grkovic
Resumes of the remaining semifinalists are available for viewing.
CC: Michael Smith
Marie Jabalee
#061V)70
TERRY L. VIRTA
145 PINE STREET
ATLANTIC BEACH, FL 32233
904.241.4718
January 6, 1997
City Manager 4
City of Dania
100 West Dania Beach Boulevard
Dania, FL 33004
Re: Growth Management Director
Dear City Manager:
I am interested in the Growth Management Director's position you are currently advertising.
Having had considerable experience in all aspects of Growth Management, I offer enthusiasm.
dedication, and reputation for your consideration. A review of the enclosed resume will reflect
several years of relevant Florida experience in addition to practice in three other states.
One benefit of possessing the degree of experience in Florida, I have seen the evolution of
the planning process as required by the Legislature. Also have a considerable network of contacts
in all levels of government which allows for answers and opinions for issues of concern to be
obtained. In the time spent within the State a high level of credibility has been carried through
professional practice as well as involvement within professional organizations.
Once you have reviewed my letter and resume I would enjoy meeting and discussing with
you the opportunity which you are affording through this position.
Sinccrelv----�
(Terry L7irta, AICP
Y
RESUME
TERRY LEE VIRTA, AICP
145 PINE STREET
ATLANTIC BEACH, FLORIDA 32233
(904) 241-4718
PLANNING &ZONING DIRECTOR, St. Johns County, Florida
June 1995 to Present
County planning director and administrator of a department consisting of 15 employees, responsible for
budget preparation; public presentations; maintaining current data base for planning purposes;
development of public participation program; preparation of requests for proposals and consultant
contracts; Comprehensive Plan amendments; preparation of the Evaluation and Appraisal Report (EAR)
per the requirements of the State of Florida, Florida Administrative Code and State Statutes; Land
Development Code amendments; ordinance drafting; coordination with other governmental agencies
and private sector special interest groups; SHIP Program; site plan review; and processing of rezoning,
i
conditional use, special exception and variance requests.
COMMUNITY DEVELOPMENT ADMINISTRATOR, St. Lucie County, Florida
April 1988 to June 1995
Director of a department having 59 employees and operational budget of$2,200,000. The Department
serves a population of 165,000 in areas of Building, Code Enforcement, Contractors Licensing, Planning
and Zoning. Staff is responsible for Planning, MPO, small cities CDBG Program, ordinance drafting, and
development, administration and enforcement of land development regulations (including the Building
Code) in a rapidly growing south Florida county. Also prepared statutorily mandated Comprehensive
Plan and implementing Land Development Code. Developed framework for program of acquiring
environmentally threatened lands which was overwhelmingly supported by the voters.
PLANNING DIRECTOR, Treasure Coast Regional Planning Council, Stuart, Florida
April 1986 to April 1988
Responsible for the direction of the planning program for a multi-county agency serving a population
in excess of 1 million. Directed the preparation and adoption of a statutorily mandated Regional
Comprehensive Policy Plan. Directed staff of 9 professionals and 2 technicians in the conduct of the
Council's work program.
PROJECT DIRECTOR, Southwest Florida Regional Planning Council, Fort Myers, Florida
April 1985 to April 1986
Served as team leader in the development of a comprehensive program dealing with generation,
handling and disposal of special and hazardous wastes in a seven county region, and was a principal
author of the Regional Comprehensive Policy Plan.
COMMUNITY DEVELOPMENT ADMINISTRATOR, Collier County, Naples, Florida
March 1980 to April 1985
Administrative responsibility for County government division of 62 employees that manages all phases
of community development. Charged with administrative responsibility of Planning, Zoning and
Building departments as well as current, environmental and transportation planning, and economic
development programs. Also served as Interim County Manager for a period of eight months.
Responsible for preparation and submittal of operating budget to the Board of County Commissioners.
Y
Terry Lee Virta
Resume
Page 2
EXECUTIVE DIRECTOR, Tippecanoe County Area Planning Commission, Lafayette, Indiana
January 1976to February 1980
Charged with administration of a planning agency of 12 employees responsible for work program
preparation and management, agency budget preparation, presentation and administration, and Study
Director for the greater Lafayette Transportation and Development Study (MPO).
PLANNING DIRECTOR, Macon-Bibb County Planning and Zoning Commission, Macon, Georgia
May 1970 to January 1976
Responsibilities include administration of Planning Division functions, supervising a staff of 9
professionals in an urban area having a population of 145,000.
PLANNER/EXECUTIVE DIRECTOR, St. Paul, Minnesota
October 1966 to May 1970
Served as sole professional staff member to Long Range Capital Improvements Budget Committee and
as a staff planner to the City Planning Board. Capital Improvement Budget Committee was composed
of over 100 citizens who advised the City Council on capital needs.
GENERAL SKILLS/QUALIFICATIONS
Excellent public presentation, negotiation and writing skills; productive management skills; knowledge
of word processing programs; solid background in development and administration of land development
regulations; strong background in grantsmanship; thorough working knowledge of State of Florida
Growth Management requirements and Florida Statutes.
EDUCATION
Georgia College, Milledgeville, Georgia
Master of Science Degree in Public Administration, June 1975
University of Minnesota, Duluth, Minnesota
Bachelor of Arts Degree, June 1965
Major: Political Science and History
AFFILIATIONS
American Institute of Certified Planners
American Planning Association, National and Florida Chapter
Past Treasurer, Florida Chapter, American Planning Association
Past Chairman, Treasure Coast Section, Florida Chapter, American Planning Association
Past Chairman, Promised Lands Section, Florida Chapter, American Planning Association
Past Vice President, Southwest Chapter of Florida Planning and Zoning Association
Sheryl L. Bower, AICP
I P.O. Box 176
Islamorada, FL 33036
December 13, 1996
City Manager
City of Dania
100 W. Dania Beach Blvd. --
Dania, FL 33004 J
f 1-4
Dear Perspective Employer:
It has been brought to my attention that the City of Dania is currently seeking a Growth Management Director.
I feel that I have the right combination of education and professional planning experience to warrant your serious
interest.
As detailed in my attached resume, I have over nine years of experience in public sector planning. If there is one
word that can adequately sum up my professional background it is 'diversity'. The type of diversity that will
allow me to tackle the day to day and long range challenges that will face the Growth Management Director.
Having hands on experience in community development, downtown revitalization, grants writing, development
review, zoning, comprehensive planning and Florida Growth Management legislation, has well prepared me to
serve the residents of Dania.
Throughout my professional career there has been one underlying theme: that is my commitment to provide the
best possible service to the residents of the community. To that end I strongly encourage citizen participation
and feedback. I direct my staff to be problem solvers not problem creators. To provide the public with the
information required to enable them to become a part of the problem solving process, so that together we can
find the creative solutions that will serve the best interests of the entire community.
I have five years of management level experience. Having realized that one is not born with good management
skills, I have focused on improving my skills through membership in leadership organizations, workshops and
literature review. I enjoy working with people and my management approach encourages team effort through
openness and communication.
Besides having the qualifications necessary to do the job, I also have a Master's degree in Urban Planning and a
Bachelor's degree in Landscape Architecture and Environmental Studies. I am a member of the American
Institute of Certified Planners (AICP).
I would welcome the opportunity to meet with you to further discuss my qualifications. I can be reached on a
confidential basis at my office during the day at (305)852-7100. Messages can be left at my home phone
(305)664-2679 or fax (305)664-2680. My email address is SBOVVER2010@aol.com. I appreciate your
consideration and look forward to hearing from you.
Sincerely,
She L. ower, AICP
y L
V
ery L. Bower, AICP
ox 176
Islamorada, FL
33036
February 10, 1997
Mike Smith
City Manager 1 111
City of Dania FHB
100 West Dania Beach Blvd. -
Dania, FL 33004
Dear Mr. Smith:
I would just like to thank you for allowing me the opportunity to interview for the position of
Growth Management Director. I really enjoyed talking to you and Ms. Griffith, I was especially
impressed with the level of professionalism and commitment to customer service that you and your
staff exhibited.
Furthermore, I feel that I have the necessary dedication and level of professional capabilities to
more than adequately handle the exciting challenges facing Dania. To that end, I would like to
reiterate that my diverse professional qualifications include: administration, all aspects of
development review processing, the drafting of ordinances, working with city commissioners and
community groups, grantsmanship, and handling all aspects of the day to day activities that might
confront the City's only planner. I must also stress that I am very committed to serving the public.
Again thank you for your consideration. Please feel free to contact me if you require any
additional information. And if, by chance, you have determined that I am not the right person for
the job, I wish you all the luck in your search for the right candidate.
Sincerely,
Sheryl L. o er, AICP
a _ \
y
SHERYL L. BOWER, AICP
EXPERIENCE
Monroe County, FL
(8/1995-Present)
Senior Planner/Upper Keys Planning Manager
Duties include:
*Oversee day to day operations of busy planning and
permitting office, help citizens and developers
understand impacts of new comprehensive plan, residential
and non-residential rate of growth ordinance.
*Supervise staff, provide training and evaluations .
*Responsible for the coordination and review of major
development proposals in the Upper Keys . Prepare staff
reports for map amendments, regulation revisions, letters
of understanding, administrative appeals, etc.
City of Dunkirk, NY
(4/1994-7/1995)
Director of Planning and Community Development
Duties include:
*Oversee the administration of the City' s Community
Development Block Grant (CDBG) .
*Supervised the preparation of the HUD required
Consolidated Plan, including the Citizen Participation Plan,
Community Needs Assessment, Five Year Strategy & One Year
Action Plan.
*Cofounder of the Dunkirk Housing Partnership, a multi-
agency effort to improve city-wide housing conditions .
*Coordinate with County Industrial Development Agency for
business recruitment.
*Successful Grantswriter- Initiated, developed proposal and
secured $70, 000 for Downtown Redevelopment Strategy.
Town of Hamburg, NY
(11/1989-4/1994)
Assistant Director of Planning
Duties included:
*Review and amend comprehensive and long range plans .
Research and preparation of new and updated zoning
ordinances . Preparation and implementation of Open
Space/Recreation Plan. Proposed and prepared overlay
district for aesthetic and land use improvement for major
transportation corridor.
*Streamlined the development review process, from
preliminary discussions with developers to project
approval . Coordinated activities of various agencies and
departments .
*Review design and environmental impacts of all proposed
projects and programs .
*Liaison to the Town' s Conservation Advisory Board, Planning
Board and Town Board. Attend meetings to provide technical
support and direct energies .
i
SHERYL L. BOWER- EXPERIENCE CONTINUED Page 2
Niagara Frontier Transportation Committee. (Erie and Niagara
Counties Metropolitan Transportation Organization)
Staff Transportation Planning Technician (2/1988-11/1989)
Duties included:
*Participation in technical transportation studies
for transit and traffic operations, corridor analysis
and travel modeling.
Data Collector (3/1983-4/1984)
Duties included:
*The survey of users, measurement and mapping of data
collected for the City of Buffalo Parking Study.
*Traffic and transit enumeration.
City of Buffalo Planning Department.
Volunteer and Paid Planning Consultant (7/1982-3/1983)
Duties included:
*The research, design and compilation of an inventory
of site features and characteristics of the Buffalo
Waterfront .
EDUCATION
Masters Degree in Urban Planning
State University of New York (SUNY) at Buffalo.
Bachelor of Landscape Architecture (BLA) - SUNY College
of Environmental Science and Forestry (SUNYESF) ,
Syracuse NY.
Bachelor of Science in Environmental Studies-
Syracuse University and SUNYESF.
COMPUTER PROFICIENCY
Various word processing, data base and spreadsheets-
Dos and Windows environment.
PROFESSIONAL & VOLUNTEER ORGANIZATIONS
*American Planning Association (APA)
*American Institute of Certified Planners (AICP)
*New York Planning Federation- Director- at- Large
*Chautauqua Leadership Network
*Friends of Islamorada State Parks
*Save Our Keys-Member steering committee
INTERESTS AND ACTIVITIES
*Travel : spent a Semester studying the impact tourism has
had on the spatial and built form of Camogli, Italy. Other
travels throughout Europe, Turkey, Mexico and the USA.
*Kayaking, hiking, bicycling & camping
*Sustainable development
*Leadership development
JACK QUINN
3GTH DISTRICT.NEW VD.A
j WASHINGTON OF=:CE
TRANSPORTATION ANO _ 331 C. ,,ON BU,D,o
INFRASTRUCTURE 41- 40
W.SHiNG70N,CC 206t 12071725-33U
$U.cw.umns FAA.2264347
SURFACE TRANSRORTATION OffICE.
WATER RESOURCES AND E"RONM MAIN
ENT E/ I OFFICE
RARROADS SURE 2E0
VETERANS AFFAIRS Congres'.5 of the Zlniteb �tate5 BUFFALO.ILO.NY 1E203-7199
SU¢o««gym L. (7161845-5257
FAA 80-0323
HOSRITALS AND HEALTHCARE Awgr of r-rpregentatibeg SATELLITE OFFICE.
❑
JOINT ECONOMIC COMMITTEE IE90JEFFEASON AvENUE
�1a511ington, DC 20515-3230 BUFFALO.NY 1E202
(716)B86-4076
To Whom It May Concern:
Bower.I am pleased to provide this letter of recommendation on behalf of Sheryl
As the former Supervisor of the Town of Hamburg, I had the opportunity
to work closely with Sheryl and I greatly valued her abilities in. community
planning. Sheryl consistently excelled in her position and furthered her education
in planning to the benefit of the Town of Hamburg.
Based upon my knowledge of her work ethic, trustworthiness and
responsibility, I feel that Sheryl would be an outstanding asset to your
organization.
Should you have any questions regarding Ms. Bower's capabilities I would
be happy to hear from you.
Very tr ily yours, .
ck Quinn '
Member of Congress
y
I w
WYONNO ECONOMIC
L Tkmbn
COUNTY DEVELOPMENT Director
tx PLANNING
200 Ansn Street
Warsaw.NY 14569
716 786-8846
716 786-6647 Fax
` December 13, 1996
To Whom It May Concern
I understand that you are currently considering Sheryl Bower for a planning position.
It is my belief that Sheryl,the community, and your organization would benefit from such an
association Sheryl is a dedicated and knowledgeable professional who I have enjoyed working
with in a variety of situations.
I got to know Sheryl professionally in 1990 while she was working at the Town of Hamburg and I
was a Senior Planner at Erie County. At that time, I was involved in working with various towns
and villages within the county to assist them in understanding and implementing local procedures
to comply with New York State's Environmental Quality Review(SEQR) Act. From our first
conversations,I was impressed by her willingness to learn, her ability to work cooperatively with
others in reaching a common goal, and her commitment to improve the quality of both
development and the environment through the planning process. As I became acquainted with her
work with the Town of Hamburg Conservation Advisory Board and the Town of Hamburg Open
Space and Recreation Plan, I developed a professional respect for her work. I was and continue
to be impressed by her commitment to the communities that she serves as a planner.
This respect for her planning expertise grew when I left the public sector and worked for a few
years at engineering firm that did development work in the Town of Hamburg. Sheryl had
worked to streamline the development review process in the Town; requirements were clear, time
frames were understood, and all applicants were handled in the same cooperative manner. She
has an extraordinary ability to communicate effectively with members of the public, citizen
groups. governmental boards, as well as private developers and their consultants.
During the years that I got to know Sheryl, we were both involved in the local chapter of the
American Planning Association. I was particularly impressed with her commitment to planning as
a profession and her interest in her own personal growth and development as a planner. As a
result we have been to several national planning conferences and enjoyed stimulating
conversations over the years.
a \
y
+ ✓r r . ..✓ . ...ry u.v r✓u IV JIJVJV.JL 11VJ I •VJ
In my current position as County Planner in a rural county in upstate New York(our Department
of Economic Development and Planning is staffed by two professionals), Sheryl offers me counsel
as a professional planner and encouragement as a good friend. Occasionally when I need to hear
it, she is able to convince me that through sound planning we can actually make a dift'erence and
enhance the quality of life in our communities . Over the years, Sheryl is one of the few people
j that I have come to respect both professionally and personally.
i
I
Sincerely,
1Barbara A. Shilling,AICP QQ
TOTAL P.03
y
-�� r- a_ DVMI-IV Vr-VVVIV I 1 VUIVIIVIIJ JIV IVGH.�,
MAYOR,Shirley Freeman,District 3
OUNTYOf MONROE Mayor Pro Tem,Jack London,Distnct2
Wilhelmina Harvey,District t
KEY WEST FLORIDA 33040 Mary Kay Reich,District 5
Keith Douglass,District 4
i�
88800 Overseas Highway
Tavernier, Fl . 33070 yYJ i
(305) 852-7100 t.
September 16, 1996
To Whom It May Concern,
It has been brought to my attention that Sheryl Bower has ap-
plied for employment with your organization. While I will be
sorry to see Sheryl leave Monroe County, I am glad to hear that
she has sought to pursue this exciting career move.
Sheryl and I have had the opportunity to work closely together
in our positions of Senior Planner and Assistant Building Offi-
cial in charge of operations at the Plantation Key Building and
Planning office. While we have only worked together for a year,
I have great respect for her abilities as a land use planner and
supervisor.
Sheryl has taken a "hands on" approach to managing staff and
servicing our customers. During Sheryl ' s tenure with this of-
fice, she has worked diligently to help foster an environment of
cooperation and coordination between the two departments .
In an ever changing regulatory environment, Sheryl has adapted
quickly and effectively. Her initiative and job knowledge are
considered great assets, not only by her coworkers, but also by
those who depend on her department to guide them through Monroe
County' s complicated and prohibitive land use regulations .
Based upon my experience working with Sheryl , I feel confident
that she will be an asset to your organization.
ncerely,
V �1
Donald W. Horton
Assistant Building Official
DH/cl
i
i
BECKMEYER & MULICK
ISLAMORADA PROFESSIONAL CENTER
81990 OVERSEAS HIGHWAY - SUITE 201
ISLAMORADA, FL 33036
TEL: 1305) 664.3336
FAX: (305) 664.3003
September, 1996
To Whom It May Concern:
I write this letter on behalf of Ms. Sheryl Bower with whom I am acquainted.
As an attorney specializing in Land Use and Administrative Law matters for
the past 12 years in Upper Monroe County, I am in regular communication
with members of the Planning Staff at the Plantation Key Service Center where
Ms. Bower is the Senior Planner. Over the approximately one year period that
Ms. Bower has been assigned to the Plantation area, I have had the pleasure
of working with her on a number of projects.
Because of the unique environmental, political and geographic issues facing
Monroe County, the regulation of land development is both extensive and
complicated. This poses significant challenges for those seeking to design
projects in conformity with those regulations, as well as, those charged with
their enforcement. Ms. Bower has demonstrated an impressive understanding
of the complex planning issues inherent in development projects in Monroe
County. She is as comfortable tackling issues relating to a major shopping
center expansion and renovation as she is discussing a minor zoning revision.
Although I have had the pleasure of dealing with innumerable private and
government planners over the years, I have never met a planning professional
with keener insights, a greater depth of knowledge or more practical
experience than Ms. Bower.
Mention should be made of the fact that when Ms. Bower took over the
Plantation Key office, the County was in the midst of several crises. The
Plantation Key office was severally understaffed, the County's new
. . . continued . . .
I
Ms. Sheryl Bower
September, 1996
Page two
Comprehensive Land Use Plan was under attack, and the County was facing
the specter of a moratorium on commercial development. Immediately after
assuming her position, Ms. Bower assessed the situation and undertook steps
to deal effectively with these problems. Largely through Ms. Bower's
leadership, the Plantation Key office is now considered to be the most efficient
and professional office in Monroe County.
I hope I have made it clear that I am quite impressed by Ms. Bower's abilities
as a professional planner. I can say wholeheartedly that I recommend Ms.
Bower without reservation.
Very truly yours,
BECKME ER & MULICK
BY
NM/rc
i
y ,
vvVol*
00
Upon the recommendation of the faculty of the State University
of New York at Buffalo, the Trustees of the State University of New York
have conferred on
leer i nn "Sower
the degree of
Master of Whnn Planning
with all the rights, privileges, honors, and responsibilities thereto appertaining,
and as evidence thereof have granted this diploma in Buffalo, New York on the
first day of February, in the year one thousand nine hundred and ninety-three.
of rvew
Chairman of the Board of Trustees of the Cy'• {"
Slate University of New York Ch ellorofthe
It l ��� •_� State Un sity of New York
AaCh irman (t eCounci(o(the
State University of New York at Buffalo •1 Bg6• President o(the State University
of New York at Buffalo
i
i
CJ
x ��J
I
s
VIM
� 1
Gf tt11 ttthn rettii he a pre errt . reefing '
Wants
��rrl�rlm of �riptue
I
�VSV, ljtvl J!¢!o a ,./len of ; ae nsir dad
I
nr,�eleen lundedande fW�#-one.
i
'" i'l ll:fbNtiS `,
SCIRNTIA
N
O-
(Fha b
ac
I
I
Y tJ'
l I l l '
nl�l���c n ;ii��ui; ntnntrnl 'r: icncrnf "nrr °t �
(�1n the rerontm oil bation of the JiFartllt�y
rtnl hLi birtur of the rltttltoritLi Irnstel in than
1 the Crustee!5 of the Ohiliemitli halle ronferreh on
i
the degree of
i
�ttrl�rinr of �rirnrP
altd halle Igranteb thin =UipjplltZl Ills ettidenre thereof
O� ittelt in tite Uitii of SSirrarnu in the $tatte of Ne1n Bork
in the Pniteb 518te8 of �nteriru, on fhe nintri bag of gag
one 11111"Otlnit nine liundreb nub eigCitg-one
gITY
TO
Chairman of Ihr bark of drudrra ((�
§lalr 1IniurnBp of NtW Murk p` 414encrlfor of tht,Malt�Iniurnit4
O of Ytta Mork
N6 r 0
Chairman of fit 'barb of itruatrn `s S E R.4
tlrniDnd stalr lLiiuerifQ ofrla �Inrk n A
mollrgr of Wnuironmratuf fhiriur anD dnrnlrp lg48 $fair llniurnile of Arlo Ifork
6.111gr of fmiirmunndal arinur, niD Awl1gi
I
.: rag.
$r #Ito � `fit � Gov n
�In �ssacitttian ith
(fin the recammenbution of the +�ucultg unb bg Wrtue of the ttuthoritg woteb in them
the Trustees of the Xnibersitg htthe conferreb on
94rnjl K. Ilawrr
the begree of
ar4rinr of ;-CttnhoraVP Arrlftprtnrr
ttna httue gr:rtrtea this �ip(amu tts ebiaence thereof
Giiien in the (9itg of �$gruruse in the *Ute of Nefu Vorb in the Anitea S tat
es of �merictt,
an the eighth dug of AU one thousunh nine hundred and eightg-tfuo.
PITY AsWol
ti G�SYr UNIG�'
ot ,
�Iniurrritq of Ntfo jork C anrrllorSEP College of 'Enuironmtntal 'Stirntr anD ,Aurtatrq �h llniutn lqgrarurr1948
UE'Il A'1
i
Chrirman of Ihr VonD of &uatrta
College of 'Enuvonmrnkl,�lrinvr uiD nrnlr Cllaucrllur Chairman of Ilir $Ioarb of Crurtrta
q $fait 7111iotroitq of Nell rlorl *ait llniutnilq nI NLlu JInrlt
I
George M. `Skip' Grkovic
9800 NW 181h Drive
Plantation,Florida 33322
Phone 954 8- Fax 954424-0460
Email sgrk(,&aol,com
December 11, 1996
Michael Smith, City Manager /„f.. u,le.
City of Dania , t.,' t47
c/o Personnel Department
100 W. Dania Beach Boulevard 21
J C-e, • .:1-,Jfr--Y
Dania, FL 33304 / Z
Re: Growth Management Director
Dear Mr. Smith:
Please accept this letter and the enclosed resume as my application for the position of Growth
Management Director. My objective is to return to municipal government in a planning and
community development capacity. I am hopeful that my education, skills and experience will meet
the current needs of the City of Dania.
My professional career includes both public and private sector experience in large and small
communities. Specific areas of knowledge and skill include municipal planning, zoning
administration, growth management, economic development, code enforcement, development
regulation, redevelopment, and grants administration. Additionally, my experience includes extensive
intergovernmental relations, working with neighborhood and business associations and providing
staff support to elected officials.
Thank you for your consideration. If a City application form is required will you please send me one
to complete and return. Please advise me if I can provide any additional information.
Respectfully submitted,
George M. Grkovic
l
y
George M. `Skip' Grkovic
9800 NW 18t6 Drive
Plantation,Florida 33322
Phone 954424-7618 Fax 954424-0460
Email sgrk(.a)aol.com
Summary
Innovative and versatile local government planning administrator and development program
manager. Experienced in the design, financing and management of municipal planning and
community development programs. Demonstrated expertise in comprehensive planning,
development regulation, building regulation, code enforcement, capital improvement
programming, economic development, intergovernmental relations and grants administration.
Significant strengths in goal setting, strategic planning, quality management and project team
coordination. Proven ability to effectively communicate and work with community groups and
1 public officials. Recognized problem solving and decision-making capabilities.
Education
Bachelor of Science Master of Public Administration
Construction Management Policy Analysis
Colorado State University University of Colorado
Additional Graduate Study in Business Administration
Nova University
Professional Experience
1995 -- 1996 Production Manager, Loren Industries, Hollywood, Florida. Manager of the
casting operations of a precious metals jewelry manufacturer. Responsible for the planning,
scheduling and coordination of changing production levels and requirements. Achieved record
production levels and product quality during the 1995 season. Successfully completed the design
and implementation of facilities renovations, equipment modifications and improved production
procedures to increase production capacity by seventeen per cent with no increase in the number
of employees.
1994 -- 1995 Operations Manager, Tropical Diversions Enterprises, Hollywood, Florida.
Chief operating officer of a diversified group of small businesses that provide a variety of
specialized services including yacht management, yacht maintenance, yacht charter brokerage and
marina management in South Florida and the Bahamas. Tropical Diversions also operates a small
charter air service that serves the Caribbean Basin, manages resort rental properties in the
Bahamas and owns a South Florida medical equipment supply and maintenance business. Primary
responsibilities included business planning, insurance, employee benefits, licensing, accounting
systems and customer relations.
1992 -- 1994 Community Development Director, City of Oakland Park, Florida.
Director of a department of municipal government with responsibility for comprehensive planning,
zoning, building, code enforcement and occupational licensing. Provided staff support services to
George M. `Skip' Grkovic Page 2
the Planning and Zoning Board, Code Enforcement Board, Board of Adjustment, Unsafe
Structures Board and Housing Authority. Responsible for departmental budgeting, personnel
training and development and program evaluation. Major projects and programs initiated include:
organization of a new department; implementation of enhanced customer service programs;
implementation of enhanced data processing systems in the Building, Code Enforcement, Zoning
and Licensing Divisions; major revisions to the land development code which improved the
quality of and reduced the time required for development application review and approval;
adoption of citywide comprehensive rezoning; initiation of comprehensive plan evaluation;
completion of preliminary annexation analysis; supervision of Community Development Block
Grant applications and projects and administrative coordination with FEMA subsequent to
Hurricane Andrew. Served as interim City Manager from May 15 to June 15, 1992.
1989 -- 1992 Partner, Wiles Dailey Pronske and Associates, Inc., Hollywood, Florida.
Manager of the Southeast Florida office of a land planning and development consulting firm.
Provided professional land planning and development services specializing in community planning,
zoning, development permitting, and government relations. Provided detailed research and expert
testimony in eminent domain litigation.
1986 -- 1989 Executive Director, Community Redevelopment Agency, Hollywood, Florida.
Administrator of an independent redevelopment agency. Reported to a seven member Board of
Commissioners. Responsible for agency budget and personnel administration, implementation of
a comprehensive redevelopment plan and program, appraisal and acquisition of real estate,
commercial renovation design and financing, public works improvements, and negotiation of
private redevelopment projects. Major projects and activities initiated include: a $2,000,000 tax
increment bond issue; major roadway and traffic circulation modifications; extensive streetscaping
improvements; storm drainage improvement projects and public park improvement designs.
Additional projects include the purchase of a city block, negotiating a development agreement for
the joint development of 120,000 square feet of commercial space and 900 car garage and
facilitating the renovation of eighty-four of eighty-five storefronts in a renovation target area
within eighteen months.
1983 -- 1986 President, Downtown Hollywood Center, Inc., Hollywood, Florida. Chief
Operating Officer of a private non-profit development corporation. Reported to an eighteen
member Board of Directors. Responsible for corporate administration, policy development and
marketing. Major activities included: the development of a comprehensive redevelopment plan
and implementation schedule; facilitating public forums; advocating downtown interests;
negotiating with neighborhood organizations; facilitating the designation of the downtown area as
a Florida Enterprise Zone, coordinating revisions to downtown zoning regulations and code
enforcement activities; and assisting City staff in defining and prioritizing capital improvement
projects. The organization evolved into the Community Redevelopment Agency and the
corporation's employees became the staff of the Community Redevelopment Agency.
1980 -- 1983 Executive Director, Downtown Development Authority, Grand Junction,
Colorado. Administrator of an independent redevelopment agency. Reported to a nine member
Board of Directors. Responsible for agency financial and personnel administration,
redevelopment planning, business development, public relations, pigeon control, operating and
capital budgets, tax increment bond issue and intergovernmental contracts. Major projects
y
George M. `Skip' Grkovic Page 3
initiated include: adoption of a downtown redevelopment plan; creation of a tax increment district
requiring state authorization legislation; acquisition of real property for off-street parking areas;
creation and operation of a downtown retail association; development of a state services building;
development of a 107 unit housing project; implementation of traffic circulation modifications;
park redesign and renovation; passage of a tax increment bond referendum for land acquisition;
creation of a $1,000,000 low interest commercial loan pool; implementation of a CDBG funded
home improvement loan program which leveraged $4,500,000 in downtown housing renovation;
initiated improved parking management systems; completed revisions to land use policies and
zoning regulations; facilitated historic renovations of several buildings and the designation of a
National Historic District.
1978 -- 1980 Associate Director for Western Colorado, Colorado Department of Local
Affairs, Grand Junction, Colorado. Responsible for planning, supervising and coordinating the
decentralized delivery of state financial and technical assistance programs in the areas of local
government capital improvement programming, municipal utilities expansion, public works
management, real property acquisition, land use planning, economic and community development,
finance and budgeting, code administration, housing, law enforcement and litter control. Served
as local liaison in the implementation of the Energy Development Impact Assistance Grant
Program and the related circuit rider city manager program.
1974 -- 1977 Technical Services Coordinator, Colorado Municipal League, Denver,
Colorado. Coordinated the design and production of 44 seminars for municipal officials;
published 23 articles on various subjects of interest to Colorado communities; administered a local
government personnel management and labor relations program funded under the Federal
Intergovernmental Personnel Act; analyzed and reported on federal legislation; advocated
municipal interests before the Colorado General Assembly; and coordinated the allocation of
Federal Aid Off-System Highway funds to local governments.
1972 -- 1974 Building Official -Zoning Administrator and Assistant Town Administrator,
Town of Breckenridge, Colorado. Established the Building and Zoning Department; supervised
the enforcement of the Uniform Building Code, Uniform Fire Code, and Breckenridge Zoning
Ordinance. Coordinated the hearings and procedures of the Planning and Zoning Commission,
Board of Adjustment and Board of Appeals. Developed personnel policies and standard
procedures for Town employees. Coordinated consultant services to the town and capital
construction projects. Assigned the additional responsibilities of Assistant Town Administrator in
October 1993.
Additional Credentials
Pi Alpha Alpha, National Honor Society for Public Affairs and Administration
Merit Scholarship Recipient, University of Colorado Graduate School of Public Affairs
Member, American Planning Association
Associate Member, International City Management Association
Master Instructor, Professional Association of Diving Instructors [PADI] - Inactive
I
George M. `Skip' Grkovic
9800 NW 18" Drive
Plantation,Florida 33322
Phone 954424-7618 Fax 954424-O460
Email sgrknaol.com
References
Steve Arnst, Mayor Leonard E. Maniscalco
City of Oakland Park VP Finance& CFO
3650 NE 12d Avenue Loren Industries, Inc.
Oakland Park, FI 33334 2801 Greene Street
954-561-6250 Hollywood, FL 33020
954-920-6622 x506
D.J. Doody, Esquire
Josias& Goren Dennis D. Mele, Esquire
3099 East Commercial Boulevard Ruden McClosky Smith, et al
Fort Lauderdale, FL 33308 200 East Broward Boulevard
954-771-4500 PO Box 1900
(City Attorney, Oakland Park, FL) Fort Lauderdale, FL 33302
954-764-6660
(Former City Manager, Coconut
Mara Giulianti, Mayor Creek, FL)
City of Hollywood
PO Box 229045
Hollywood, FL 33022-9045 James E. Wysocki, City Manager
954-921-3321 City of Bozeman
PO Box 640
Bozeman, MT 59715
Patrick A. Gormley, Director 406-586-3321
Mesa Savings Bank (Former City Manager, Grand
PO Box 1508 Junction, CO)
Grand Junction, CO 81502
970-242-5211
(Former Chairman, Grand Junction, CO David B. Zelch, AIA
Downtown Development Authority) Zelch& McMahon Architects
17 NE 4 h Street
Fort Lauderdale, FL 33301
Paul Malinowski, Executive Director 954-525-0975
Englewood Housing Authority. (Chairman, Oakland Park, FL Code
3400 Elati Street Enforcement Board and Oakland Park,
Englewood, CO 80110 FL Housing Authority)
303-761-6200
(Former Executive Director,
Grand Junction, CO Housing Authority)
I
t
Personnel Director
Summary of Duties
I. Employment
A. Review r&sum&s & applications
B. Test clerical applicants
C. Reference checks
D. Prepare/place advertisements & in-house postings
E. Interview applicants
F. Coach Managers/Supervisors
II. Benefits
A. Administer benefit plans in accordance with plan documents, including the
creation of plan documents.
i B. Direct annual re-enrollment
i
C. Employee communication and education
D. Contract renewals
i
E. Scheduled in-house financial management workshops for employees.
II. Pay & Classification
A. Review pay increases and upgrades to assure conformance to pay and
classification schedules.
B. Write and/or audit job descriptions
C. Supervise internal promotions to assure employment decisions are based on
qualifications.
i
41
97
Personnel Director Duties t
{
i
i
III. Employee Relations
A. Employment decisions within parameters of civil service rules, collective
bargaining agreements, and personnel handbook.
B. Review grievances and handle employee complaints. Intervene when
appropriate.
C. Counsel employees
D. Mediate employee conflicts
IV. Training
A. Violence in the Workplace training for supervisors (2 phases)
B. Full-day Customer Service Training for Growth Management Department
C. Implemented E-mail training and usage which had resulted in major reduction of
paperwork as well as speeding up international communications.
D. Wrote and published telephone communications manual for customer service
training.
E. Bi-monthly mandatory Safety Training at the department level.
V. Policies
A. Violence in the Workplace
1. Policy & Procedures
2. Training for management and employees
B. Created E-mail and technology related policy
C. Finalized, published, and distributed employee handbook
VI. Testing
A. Supervise and coordinate Fire Department tests; score some tests; establish
eligibility rosters.
B. Test clerical applicants
VI I. Risk Management and Safety
A. Implemented and chair Employee Safety Committee
B. Assure that requirements of safety program and Safety Manual are met.
i
Personnel Director Duties 2 4/97
I
ti
C. Oversee City's insurance program through the Florida League of Cities
D. Settle minor claims
VIII. Parking Enforcement
A. Coach & counsel employees
B. Follow up on complaints by beach patrons.
Other
I. Created a more responsive and employee-friendly department.
II. Established systematic from recruitment/hiring to expedite the hiring process.
III. Created greater acceptance and understanding of the City's complex cafeteria plan
through comprehensive presentations to employees. Has reduced complaints,
confusion, and has resulted in an overall smoother administrative process. Simplified
enrollment process. Lessened burden on Personnel staff and Plan administrators.
IV. Implemented a full day's customer service training for Growth Management Department.
V. Implemented self-administered, self-scoring automated clerical testing program.
VI. Implemented CDL random drug/alcohol testing.
VI I. Had installed "panic" buttons which signal Dania's BSO of imminent danger to one or
more City employees.
In Progress
I. Annual Health Fair (mid-June)
II. Quality Service in the Public Sector in-house training for all City employees.
III. Pay and Classification study and implementation of approved changes (long-term,
intense project once the consultant is selected).
IV. Continuing focus on internal efficiency, maximizing technological capabilities and tools,
to provide greater service to employees and reduce operational redundancies.
V. Creation of benefits manual How To Make Your Health Benefits Work For You, a step-
by-step guide for employees in filing claims, etc.
VI. BETA summer program
Personnel Director Duties 3 4/97
y
j CITY Or DANIA
i
j The following is a break down of overtime by Departments .
i
i
Maintenance Division:
Most of the overtime in this division was used to remodel
City Hall offices and Utilities\Public Works offices, plus
installing tile flooring at Water Plant after hours and on
weekends . We also coped with Fred Arruda' s absence due to illness
and then retirement and the resignation of Henri Carranza . With
only three employees in this division you can see where we not
only kept things moving, we were able to finish projects at City
Hall, the beach, sidewalk projects, the staking of new trees in
our landscaping projects, work in parks and take over air
conditioning maintenance at City Hall, at a savings of over
$5, 000 . 00 annually, while short handed over half of the time .
Sewer Division:
Though a lot of overtime in this division was emergency call
back and can' t be prevented, we also are refitting and painting
lift stations, doing I & I studies at night, doing smoke testing
and repairing laterals as we find problems during these studies .
This department' s payroll also covers the Jet-Vac driver and
secretary for Utilities and Public Works .
Distribution Division:
In this division we also have overtime that can' t be prevented
due to leaks, hydrant repair and twice yearly flushing of
Hydrants that must be done. The other overtime has come from
upgrading our water mains and services to the homeowners . We have
put in new 6" water mains in the N.W. area along with Hydrants
and services . We have also abandoned 2" water lines on N.W. 7`'
Avenue and S . E. 41h Terr . and ran new services to homeowners
there . In addition we have put in new lines for sprinkler systems
at various existing and new landscaping projects, replaced faulty
hydrants for the Fire Dept . , upgraded numerous single services,
ran new lines at the Pier and Beach restrooms, upgraded and
replaced main valves, put in new valves for the dania cut off
canal new crossing, and move various meters and valves for the I-
i
95 Stirling road project . This in addition to the work they do
helping on the roads and drainage projects . All these things have
been done in the first half of the fiscal year using only about
40% of the funds budgeted for overtime .
i
Cemetery:
I
We have taken what was really a blighted sore spot and
improved the whole areas appearance in a short time using our own
workers with modest resources . We now have most of the records on
computer and have updated the maps . We have developed a whole new
section on the West Side and will continue landscaping and other
improvements to make this area a real source of pride for the
City and it' s residents . All new fencing has been installed at
both Cemeteries along with resurfacing the roads . Royal Palms
have been planted along the Dixie Hwy. Corridor in front of the
cemetery along with a new side walk . All of the buildings have
been repainted at both cemeteries . All burials that are on the
weekend requiring overtime.
Public Works and Drainage Divisions:
In these divisions we have started major landscaping
improvements including Federal Hwy. , S .W. and N.W. 4`h Avenues,
Dania Beach Blvd. , and N.E. 15i Avenue . Plans are being made to
plant over 2000 Sago, Royal, McArthur, and Alexander Palms along
with flower beds and other plants . These plans also call for
various swale improvements and tree plantings in all areas of the
city. We have also done the tree and plant trimming on N.W. 1st
Street and the Griffin Road and N.W. 101h Ct . We have installed
over 4000, of drainage pipe and rebuilt or replaced 18 catch
basins . We have done all these things while doing al
i our regular
duties, and special duties due to storms, accidents or special
requests . We also completed a major road resurfacing project
where we raised all manholes, valves, etc. , and cut and squared
intersections to stretch our funds and resurface as many roads as
possible. We even did some of the striping. We also cleaned dump
areas and put up barricades to discourage more dumping. Ail
employees in all our divisions did cross-over duties to help
complete projects and then catch up on their own work. We have
strived to use overtime to improve the quality of life for our
residents and to accomplish much needed infrastructure
improvements . We are generally shorthanded and everyone fills in
wherever they are needed and I believe we have made great strides
in improving the City' s appearance, roads, watermains, and
drainage in a relatively short time using our own employees
whenever possible at a great savings to the City.
`Y
1
I
CITY OF DANIA
Utilities and Public Works Dept.
j DATE: MARCH 31, 1997
TO: BUD PALM - UTILIPW DIRECTOR
FROM: LEO WILLIAMS - UTILIPW SUPT0/-J
SUBJECT: COSTS COMPARISONS
THE FOLLOWING IS A COMPARISON OF A FEW PROJECTS WE HAVE
COMPLETED USING OVERTIME AS OPPOSED TO USING OUTSIDE
CONTRACTORS. IT SHOULD BE NOTED THAT IF WE HAD USED OUTSIDE
j CONTRACTORS WE WOULD HAVE ALSO INCURRED THOUSANDS OF DOLLARS
EXTRA IN DRAWINGS, BID PACKAGES, ETC. THAT I HAVEN'T INCLUDED IN
THESE. COMPARISONS. EVEN LEAVING THESE OUT YOU CAN SEE THE HUGE
SAVINGS WE ACHIEVE DOING IN HOUSE PROJECTS WITH OVERTIME. THE
CONTRACTOR PRICES I'M USING ARE FROM RECENT BIDS ON WORK DONE IN
DANIA AND BROWARD COUNTY.
A) DRAINAGE COMPARISON : S.E. 2ND AVE FROM S.E. 3RD PL TO S.E. 5T" ST.
THOUGH WE HAVE DONE MANY TIMES OVER THE PROJECT I'M COMPARING
YOU CAN MULTIPLY THE SAVINGS OVER AND OVER TO SEE THE BENEFIT
TO THE CITY. WE INSTALLED APPROXIMATELY 750' OF 15" DRAINAGE PIPE
WITH 2 NEW CATCH BASINS AND TIED INTO 4 EXISTING CATCH BASINS TO
REPLACE ROTTING PIPE IMPROPERLY TIED IN. WE DID THIS WORK ON 2
SATURDAYS AND A FEW HOURS AFTER WORK A COUPLE OF DAYS. WE
ALSO REPLACED WATER SERVICES AS WE CAME TO THEM AND REMOVED
OLD 2" LINES AND VALVES BUT FOR THE SAKE OF COMPARISON I WILL
IGNORE THESE EXTRA BENEFITS AND FIGURE ALL OUR COSTS AS
DRAINAGE RELATED.
OVERTIME - 2 SATURDAYS - 4 MEN AT 7 HOURS EACH DAY-- 56 HRS
2 WEEKNIGHTS - 4 MEN AT 3 HRS EACH --- 24 HRS
TOTAL - 80 HRS
PROJECT COSTS - 2 TYPE C CATCH BASINS @ $220 = $440.00
2 CATCH BASIN INLETS @ $184 = $368.00
4 BOX CORES @ $200 = $800.00
80 HRS O.T. @ APROX - $20.00 P.H. _ $1600.00
750' OF 15" DRAIN PIPE @ $4.76 P.FT. _ $3570.00
MISC. SUPPLIES FOR PIPE ETC. _ $200.00
SOD, ASPHALT ETC. = $1000.00
TOTAL = $7978.00
CONTRACTOR'S CHARGE :
2 TYPE C CATCH BASINS @ $2000.00 = $4000.00
2 CATCH BASIN INLETS @ $1750.00 = $3500.00
4 BOX CORES @ $900.00 = $3600.00
750' 15' DRAIN PIPE @ $28.00 P.FT = $21,000.00
750' OF TRENCH REPAIR AND SOD = $5,000.00
PAVEMENT RESTORATION - 24 SQ. YDS @ $30.00 P.YD. _ $720.00
MOBILIZE AND DEMOBILIZE = 1500.00
TOTAL - $39,320.00
AS YOU CAN SEE A PROJECT LIKE THIS CAN SAVE OVER $31,000.00 NOT
TAKING INTO ACCOUNT THE ADDED BENEFITS TO THE RESIDENTS AS WE DO
THESE PROJECTS SUCH AS REPLACING OLD GALVANIZED WATER SERVICES
AS WE CROSS THEM, REPAIRING SWALES AND FIXING DRAIN APRONS AND
SIDEWALKS. I REMIND YOU THE BIDDING PACKAGE WOULD GREATLY INFLATE
COSTS ON THE CONTRACTOR'S SIDE. I HAVE INCLUDED A FEW PICTURES TO
SHOW THE CONDITION OF THE PIPE WE REPLACE AND THE BASINS WE
INSTALL. NOTE ON PICTURE #2 THE DRAIN IN THE ALLEY WAS JUST A CUT ON
THE TOP OF THE PIPE WITH A GRATE ON TOP AND PICTURE #3 THE BASIN WE
INSTALLED IN IT'S PLACE.
B) WATER MAIN PROJECTS :
CITY PROJECT CONTRACTOR PROJECT
6" TAP/SLEEVENALVE - $850.00 $1820.00
2" WATER MAIN CONNECTION - $40.00 $997.50
100' 6" WATER MAIN INSTALLED - $ 420.00 $2550.00
(3 MEN 1O.T. - 3 HRS PLUS MATERIAL)
SINGLE SERVICE $50.00 $412.00
DOUBLE SERVICE $65.00 $460.00
HYDRANT INSTALLATION $1100.00 $3200.00
(INCLUDES VALVE, HYDRANT, LABOR)
6" GATE VALVE $280.00 $503.00
SAMPLE POINTS $50.00 $225.00
SAMPLE PROJECT:
500' OF 6" WATER MAIN WITH 2 6" TAPS, 20 SINGLE SERVICES, 1 HYDRANT,
AND 2 SAMPLE POINTS.
CITY CONTRACTOR
500' 6" WATER MAIN $2100.00 $12,750.00
2 6" TAPS $1700.00 $3640.00
20 SINGLE SERVICES $1000.00 $8240.00
1 HYDRANT $1100.00 $3200.00
2 SAMPLE POINTS $100.00 $450.00
TOTAL $6000.00 $28280.00
AS YOU CAN SEE WE ACHIEVE TREMENDOUS SAVINGS EVEN FIGURING OUR
WORK AT O.T. LABOR RATES. ALSO WE SAVE EVEN MORE BECAUSE WE DO A
LOT OF THIS WORK DURING REGULAR HOURS AND THE CONTRACTOR WOULD
CHARGE MOBILIZATION 1 DEMOBILIZATION CHARGES. WE WOULD ALSO INCUR
THOUSANDS OF DOLLARS IN BIDDING COSTS.
AS YOU CAN PLAINLY SEE JUST A FEW SUCH PROJECTS WOULD MORE THEN
COVER ALL OUR DIVISIONS O.T. COSTS OVER A YEAR AND WE DO MANY
TIMES JUST THESE FEW EXAMPLES YEARLY. WE HAVE ALSO WORKED ON
MANY BEAUTIFICATION PROJECTS AND CONTINUE TO DO SO, REDONE THE
CEMETERIES TOTALLY FROM FENCES TO TREES TO ROADS, HELPED THE
PARK DEPT. AND THE BEACH AND HAVE REDONE ALMOST ALL THE SPRINKLER
SYSTEMS IN THE CITY. WE HAVE DONE ALL OF THIS AND MORE WITH LESS
EMPLOYEES IN THE P.W.'S DEPT., THE LOSS OF 2 EMPLOYEES IN
MAINTENANCE, SHORTHANDED AT THE CEMETERY, AND MAJOR ROAD AND
WATER PROJECTS GOING ON.
Y
f
CITY OF DANIA
MEMORANDUM
FINANCE DIRECTOR/CITY CLERK
To: Michael Smith, City Manager
FROM: Marie Jabalee, Finance Director/City Clerk W
RE: Management Review
DATE: April 17, 1997
Per your request, listed below are some of the major projects completed or in progress in
the Finance and City Clerk's Department:
The Finance Department recently completed the end of FY, financial statements and
audit. Budget oversight, general ledger maintenance, accounts payable, cash receipts,
and payroll are on-going daily activities.
Election
primary
general
arrange for precincts and delivery of equipment
arrange pollworkers
qualify candidates
receive and distribute copies of treasurers' reports]
prepare ballot information for supervisor of election. Proof ballot and "ok".
Publish notice of elections
prepare resolutions setting date of election
Agenda and minutes preparation
Assessment Programs For Solid Waste
established non-advalorem assessment program for solid waste collection in the
area West of Ravenswood Rd. Delinquent charges of$73,000 have been
collected in addition to the current year's fees. There were delinquent fees of
approximately $83,000 prior to implementation of this program. Because this
area was not on the utility billing system, we could not enforce collection of these
fees.
C:\My Documents\cityclerk finance dept.doc
Boards management
Notify Commission of appointments that need to be made. Update board files and
history. Notify board members of appointments. Currently involved in updating
Board Manual and providing information to Commission re board mission
statements for reconsideration. Assisting in the preparation of board resolutions
and ordinances.
For the Future
Finance
FY 97/98 budget workshop with the Commission is tentatively scheduled for July
25 at 9 A.M.
Departments Directors are expected to submit their budget requests to the City
Manager no later than June 6. Public hearings are scheduled for September 9 and
23 providing these dates do not conflict with the County and School Board
hearings. (a tentative budget preparation schedule is attached.)
Records Management
Establishment of a comprehensive management program.
Determine need for each record currently being prepared.
Analysis of computer generated reports.
Our goal is to store as many documents in the computer system as possible as
original source documents and to eliminate unnecessary system generated reports
where information may be duplicated.
Utility Billing
The goal of the utility billing department is to insure that all users of the system
pay the fill cost of providing service based of individual usage. Implementation
of the non-advalorem assessment method of billing in the Griffin Rd. area has
proven successful. Implementation of this method of billing throughout the entire
City would be equally successful. We are beginning to lose quite a bit of utility
revenue, (approximately $11,000 annually.) This will only increase as time
passes. In the State of Florida passed legislation prohibiting municipalities from
holding the property owner responsible for unpaid tenant utility bills. The
Attorney General has issued an opinion that allows enforcing collection from the
property owner if the City has outstanding utility revenue bonds that pre-date the
current legislation. We have outstanding sewer revenue bonds in the category,
but they will be matured in the year 2000. After that, we will not be able to
collect any amount of unpaid tenant bills. We are currently involved in preparing
information to submit proposed changes to the utility ordinance in an effort to
avoid future loses.
An RFP is being prepared at this time to select an audit firm to prepare a utility
rate study. The study will set utility rates.
CAMy Documents\cityclerk finance dept.doc
Y
1997-98 BUDGET PREPARATION SCHEDULE
DATE ACTIVITY AND/OR ACTION PARTIES OF INTEREST
MAY 14 Distribute 1997-98 budget request Finance
folders to department heads.
JUNE 2-13 Prepare revenue estimates for 1997-98 Finance Committee
fiscal year.
JUNE 6 1997-98 budget forms and supporting City Mgr. & Dept.
detail due in City Manager's office.
JUNE 16 - JUNE 27 Summarize departmental budget request Finance Committee
for 1997-98 fiscal year.
JULY 1 Tax Certification due from Appraisers
office.
JULY 7 - JULY 11 Prepare and process City Manager's City Mgr./Finance
recommendations for budget.
JULY 14 - JULY 17 Print recommended budget. Finance
JULY 18 Submit City Manager's recommended City Mgr./Finance
budget to Commission for study and set Commission
workshop for JULY 25.
JULY 25 9:00 a.m. Workshop with Commission Commission & Finance
on recommended budgets. Set
recommended millage to be submitted to
Property Appraiser 8/1.
JULY 28 -AUG 1 Make necessary revisions in revenue Finance Committee
and appropriation estimates after the
JULY 25th Workshop with Commission.
AUGUST 1 Return certification of values to property Finance/City Clerk
appraiser. (34 days from receipt of
certification of values from County)
y
AUGUST 4-8 Prepare preliminary General fund budget City Clerk
and millage resolutions for public hearing
on Sept. 9th. (if not conflicting with School
Board and County hearings) (Must be held
between Sept. 3rd and 18th)
AUGUST 11-15 Prepare Water and Sewer and Sanitation Finance/City Clerk
rate resolutions if necessary.
SEPTEMBER 9 Public Hearing on preliminary adoption Commission
(if not in conflict of budget and millage resolutions as
with Sc.Bd. or County) advertised on tax notices by County.
SEPTEMBER 19 Advertise required notice of final City Clerk
adoption of General fund budget for
public hearing on Sept. 23rd per
SS 200.065 (3) (take ad to paper
Sept. 15th).
SEPTEMBER 19 Advertise public hearing for Sept. 23rd City Clerk
for adoption of Water and Sewer fund
budget resolutions. (take ad to paper
Sept. 15th).
SEPTEMBER 23 Public Hearing on final adoption of Commission
General fund budget and millage
resolutions, and Water and Sewer
budget resolutions.
SEPTEMBER 26 Certify millage to Clerk of Broward City Clerk
County Circuit Court (send copy of
millage resolution) make final adjustments,
if any, by Commission at time of final
adoption.
SEPTEMBER 24 - 30 PREPARE FINAL BUDGET Finance
OCTOBER 1 BUDGET GOES INTO EFFECT
SEPTEMBER 25 - Mail Certificate of Compliance with City Clerk
OCTOBER 24 Section 200.065, Section 200,085, and
Section 218.63 of Fla. Statutes to Dept.
of Revenue Tax Division (see back-up in
millage information file).
3
• j
THE BEGINNING OF
MAY 13 , 1997
REGULAR MEETING
i
i
i
i
i
o � a ors► a r
ANF.t
1 E The InfoErnation Management Company
GUAR6954 N.W. 12 STREET, MIAMI, FLORIDA 33126
/e1 305-477-9149 •800-287-4799 IF FAX 305-477-7526
CUAUTY AgNIIORING 7ROGRAM
A
THIS IS TO CERTIFY THAT AM RICAN MICRO-IMAGE,INC.
PRESENTS THE FOLLOWING IMAGES AS AN ACCURATE AND
COMPLETE MICROFILM COPY OF THE ORIGINAL BUSSINESS
FILES AS EDITED BY THE INSTITUTION INSTRUCTIONS.
IIIII1 .0 u se z.s
oy 3a 22
W aA
W
IAT
99 2 0
1.8
IIII� II„„II �1111111�
1.25 l�1�= 1.6
MICROCOPY RESOLUTION TEST CHART
NATIONAL 6UREAU Of S4111AUg %1 A
�I11
I
I
THE END OF
APRIL 29 , 1997
I WORKSHOP MEETING
i
,
i
I