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HomeMy WebLinkAbout1999-08-05 Budget Workshop City Commission Meeting Minutes �CS Jorks op ryl 6 g- 5 - lq99 r 7 i 6 I I MINUTES DANIA BEACH CITY COMMISSION BUDGET WORKSHOP MEETING AUGUST 5, 1999 9:00 A.M. PRESENT: Mayor John Bertino Vice-Mayor C.K. McElyea Commissioners: Jim Cali John Etling Bob Mikes City Manager: Mike Smith City Attorney: Tom Ansbro City Clerk/Finance Director Marie Jabalee 1. Discussion of proposed budget for fiscal year 1999-2000. The following changes were made to the Preliminary Budget after the July 15, 1999, Budget Workshop Meeting: COMMISSION Salaries were increased by $20,000. Expense Allowance was decreased by $5,000. Net Commission increase totaled $15,000. BSO One civilian position was upgraded at a cost of$4,300. Cost for Corrections Deputy was decreased by $29,300 Net BSO decrease totaled $25,000. Various adjustments to personal services and workers' compensation premiums were made in all departments totaling $67,595. The contingency fund was decreased by $57,595. Discussion was held regarding the Fire Department budget: City Manager Smith explained that new equipment and improvement to facilities were included in this proposed budget. He did not feel that it was critical at this time to add any additional personnel, however he will be working towards getting three personnel on each apparatus. In response to Commissioner Mikes, Mr. Smith stated that 27% of calls are being run for non-residents but it is hard to pinpoint their destination. He explained that a new Budget Workshop Meeting 1 August 5, 1999 t r, T 'f software system was being implemented to collect that type of data. Commissioner Mikes felt that the City needs the information to use as leverage on future issues such as annexation. Commissioner Etling felt that the City should start increasing staff as soon as January 2000. Mr. Smith advised that temporary staff were brought on full time in the summer of 1999. He stated that the collective bargaining agreement requires the addition of personnel during the term of the contract but does not stipulate which years. Sergio Pellecer, President of the Firefighters' Union, stated that the collective bargaining agreement requires an increase from 10 minimum manning to 11 minimum manning, effective October 2000, which would require the City to hire 5 additional personnel. Mr. Pellecer expressed his concern over the safety of the firefighters. He stated that when there are only two personnel on an engine, one person is operating the engine, which leaves only one person to fight a fire. Commissioner Cali suggested that the dispatch contract with Hollywood be terminated and the $70,000 that is paid to Hollywood be used towards the salaries and benefits of new firefighters. He stated that the only two agencies that use that type of radio system are Hollywood and Dania Beach. He suggested that the City switch to the County's system. In response to Commissioner Cali, Fire Chief Land reported that he talked with Captain Luria from Broward County, who advised him that the County would not buy the City's radio system and would not give the City a dedicated dispatcher or dedicated frequency. Chief Land also stated that the County was in the process of putting a fee structure together in order to start charging municipalities for the use of the County's radio system. Chief Land stated that he has always recommended a 13-man minimum manning, which allows three firefighters on each unit as well as a Batallion Chief. For every one person to cover 24 hours, 7 days a week, it requires the hiring of three. City Manager Smith stated that growth and development of the City is going to require that the Fire personnel be increased over time, but felt that it should be done on a slow, gradual process. He stated that most of the time, minimum manning is at 11, but on occasion there is only 10. He felt that the City had an excellent Fire Department with a good response time. Chief Land stated that the City has to work towards manning the engines correctly or the City could be in breach of the mutual aid agreement. Chief Land stated that the square footage of the newly proposed fire station was decreased by 3,200 square feet. Instead of 6 bays, it has been reduced to 4 bays, which decreased the square footage by 1,500 feet. The living area was also decreased by 1,700 square feet. Budget Workshop Meeting 2 August 5, 1999 r t-- r, r 7 The City Commission generally agreed with the City Manager's recommendation not to hire any additional personnel, but to look at the possibility of hiring at least one person earlier if it would prove to be cost effective and not an economic impact on the City. It was suggested that new personnel be phased in mid-year. The Fire Chief was directed to draw up a 3-year staffing plan. Discussion was held on the Public Works/Utilities Department budget: Bud Palm, Director, stated that the purchase of a new portable generator was proposed and also renovations to the Water Plant. Commissioner Etling was unhappy with present entranceway signs. He suggested that they be improved or upgraded. Discussion was held on drainage improvements in the southeast area of the City. Mr. Palm stated that since the new lines were put in, the drainage has greatly improved. The Commission suggested that the Broward County School Board be contacted with regard to lack of run-off due to the fact that the old school is not going to be demolished. Commissioner Cali stated that an agreement should be negotiated with the School Board to mitigate the problems that are being created. Mr. Palm stated that the Department of Transportation will be installing drain lines along Sheridan Street and the School Board could possibly work with DOT to run a pipeline to tie in with theirs. Vice-Mayor McElyea asked about the vac-con truck. Mr. Palm explained that a new vac-con was proposed, but was cut out by staff. Vice-Mayor McElyea suggested that the old vac-con be traded in on a new one, while it is still worth something. Bud Palm stated that the present vac-con was six years old and he was given a trade-in amount of $60,000, however a new vac-con would cost$185,000. Mayor Bertino suggested that the condo associations as well as private developments be contacted with regard to leasing out the vac-con along with the City's operator to maintain the storm drains on their properties. Mr. Palm stated that the vac-con would need 10 new tires soon, which would cost approximately $500 each. The Commission generally agreed to purchase a new vac-con if revenues could be generated and the funds could be worked into the budget without increasing rates. Mr. Palm was directed to bring back a proposal for the purchase of a new vac-con. Discussion was held concerning Revenues. Commissioner Cali questioned the franchise fees and utility taxes. He was concerned that the City might not be getting its fair share. He suggested that the external auditing firm be engaged to do additional work to guarantee that the franchise fees and utility taxes the City is receiving is the proper amount due the City. Commissioner Cali recommended that the license fee for extended hours for serving liquor be increased by 50% to become effective October 1, 1999. The Commission agreed with the recommendation except for Mayor Bertino. Budget Workshop Meeting 3 August 5, 1999 t- f h 1 Commissioner Mikes asked about the revenues from the rental of the beach parking lot. City Manager Smith reported that the agreement generated $35 per day. After discussion, the Commission generally agreed to increase the daily fee to $5 per space, per day, for 8 hours per day only, with no sublease allowed. Mayor Bertino suggested that the parking lease with Martha's and the construction crew be increased immediately. Commissioner Cali also recommended the implementation of an all-day parking pass on weekends for non-residents, which could be sold at the beach grille and the pier. The Commission generally agreed with the recommendation and set a fee of$7.00 per pass. Discussion was also held on extending the hours for paying the meters at the beach. It was felt that the restrooms would have to remain open as well as having a lifeguard on duty for the extended time. Commissioner Cali suggested that the restrooms remain open for now, at least until the beach grille closes at night, which is 6:00 p.m. Vice- Mayor McElyea suggested hiring a firm to keep the restrooms clean on the beach. The Commission broke for lunch and after lunch the remainder of side B on Tape#2, along with both sides of Tape #3 did not record. There were no changes to the budget on Tape#4, however, Commissioner Cali asked that speed limit signs be placed up and down the beach parking lot. The meeting adjourned. ATTEST: Mayor—Commissioner Acting Cit�lerk Respectfully submitted by Nanci Denny. Approved on: 03/27/01 Budget Workshop Meeting 4 August 5, 1999 r, r' 7 AGENDA DANIA BEACH CITY COMMISSION BUDGET MEETING AUGUST 5, 1999 9:00 a.m. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS,AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED - REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY PERSON, FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT SHERYL CHAPMAN,ACTING CITY CLERK, 100 W.DANIA BEACH BLVD, DANIA BEACH, FL 33004,(954)921-8700,EXT. 202,AT LEAST 72 HOURS PRIOR TO MEETING. CALL TO ORDER ROLL CALL: 1. Discussion of proposed budget for fiscal year 1999-2000. f liti--