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HomeMy WebLinkAbout1999-07-15 Special Meeting City Commission Meeting Minutes nute5 m +g . r 7 7 MINUTES DANIA BEACH CITY COMMISSION SPECIAL MEETING JULY 15, 1999 MAYOR BERTINO CALLED THE MEETING TO ORDER AT 4:15 P.M. ROLL CALL Mayor: John Bertino Vice Mayor: Charles McElyea Commissioners: Jim Cali John Etling Bob Mikes City Attorney: Thomas Ansbro City Manager: Mike Smith Acting City Clerk: Sheryl Chapman 1. "A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE AN IBM AS/400 COMPUTER IN THE AMOUNT OF $82,298.19 FROM MIDRANGE SUPPORT & SERVICE, INC., UNDER STATE OF FLORIDA CONTRACT NO. 250-050.97.1, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING THAT ALL RESOLUTIONS IN CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF SUCH CONFLICT; FURTHER, PROVIDING FOR AN EFFECTIVE DATE." A motion was made by Commissioner Cali, seconded by Commissioner Mikes, to adopt the resolution. The motion passed on the following roll call vote: Commissioner Cali—yes Commissioner Etling-yes Commissioner Mikes—yes Vice-Mayor McElyea—yes Mayor Bertino-yes 2. "A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO CONTRACT FOR THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT AND MATERIALS IN AN AMOUNT NOT TO EXCEED $180,000.00 WITH THE SOLE PROVIDER, H.T.E., INC. FOR VARIOUS COMPUTER PROGRAMS, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE." MINUTES 1 JULY 15, 1998 CITY OF DANIA BEACH f L r, r 7 F A motion was made by Commissioner Cali, seconded by Commissioner Etling, to adopt the resolution. The motion passed on the following roll call vote: Commissioner Cali—yes Commissioner Etling-yes Commissioner Mikes—yes Vice-Mayor McElyea—yes Mayor Bertino-yes Discussion regarding the creation of a Code Enforcement Violation Amnesty Program and 'Business of the Month"award was continued to July 27, 1999, regular meeting. This meeting adjourned at 4:20 p.m. -Commissioner Acting City Clerk Respectfully s mitted MINUTES 2 JULY 15, 1998 CITY OF DANIA BEACH 1- t f h T -r AGENDA DANIA BEACH CITY COMMISSION SPECIAL MEETING JULY 15, 1999 FOLLOWING BUDGET WORKSHOP 4:00 P.M. (APPROXIMATE) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS,AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED- REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY PERSON, FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE ASSISTA AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING NCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT SHERYL CHAPMAN,ACTING CITY CLERK, 100 W. DANIA BEACH BLVD, DANIA BEACH, FL 33004,(954)921.8700, EXT.202,AT LEAST 72 HOURS PRIOR TO MEETING. CALL TO ORDER ROLL CALL: 1 "A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE AN IBM AS/400 COMPUTER IN THE AMOUNT OF $82,298.19 FROM MIDRANGE SUPPORT& SERVICE, INC., UNDER STATE OF FLORIDA CONTRACT NO. 250-050.97.1, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING THAT ALL RESOLUTIONS IN CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF SUCH CONFLICT; FURTHER, PROVIDING FOR AN EFFECTIVE DATE." 2• "A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO CONTRACT FOR THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT AND MATERIALS IN AN AMOUNT NOT TO EXCEED$180,000.00 WITH THE SOLE PROVIDER, H.T.E., INC. FOR VARIOUS COMPUTER PROGRAMS, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE." f L - I ` liAwtes '00B L4�08 ew 7I � 6I1999 R Fv f J r MINUTES DANIA BEACH CITY COMMISSION BUDGET MEETING JULY 15, 1999 9:00 a.m. CALL TO ORDER ROLL CALL: Present: Mayor: John Bertino Vice-Mayor: Charles McElyea Commissioners: Jim Cali John Etling Bob Mikes City Attorney: Tom Ansbro City Manager: Mike Smith Acting City Clerk: Sheryl Chapman Finance Director: Marie Jabalee 1. Discussion of proposed budget for fiscal year 1999-2000. City Manager Smith presented a proposed 19 million dollar budget. He explained that property valuations rose to $86.5 million dollars this year, special assessments will remain the same, and that additional revenue is expected from development growth. The City had approximately $1.6 million dollars in surplus funds and staff is proposing to use $868,000.00 of those surplus funds to balance the budget and retain the current tax rate. The remaining surplus funds are over$920,000.00. Proposed New Positions: ✓ Several new school crossing guards; ✓ Motorcycle patrol officer to enhance public safety; ✓ Electrical and Plumbing Inspectors to full-time; ✓ Part-time position in Growth Management to assist with anti-prostitution program, administrative duties, and Alarm Ordinance responsibilities; ✓ Recreation Director. Program Initiatives: ✓ Update zoning and implementation of zoning once Department of Community Affairs, State of Florida, approves the Comprehensive Plan. Completion is expected by the end of the summer; MINUTES 1 BUDGET WORKSHOP JULY 15, 1999 f r -r d 1 0 ✓ Support Dania Mainstreet through the 2-year technical period so that next year the program should be receiving private sector support; ✓ Fire Station #93 —Architect is making good progress and construction is expected early next year with move in by October 1", 2000. � Annexation: Commissioner Mikes questioned whether the proposed annexation is being considered in terms of effectively operating the western Fire Station on a long- term basis. City Manager Smith advised that the station is appropriately sized for the level of activity in the area. The County station call loads have not been reviewed, but he was confident that the station could handle any increase in activity with the current staffing. There is an objective to increase the minimum manning to 11 persons per shift at the end of the union contract. City Manager Smith was confident that residents in the Arapaho Farms, Ravenswood and Davis Island areas want annexation into the City. Commissioner Mikes stressed the importance of having the lowest millage rate to attract residents. In addition, he cautioned the City on acting too hastily in manning the western fire station before defined service areas are determined from the annexation study. Commissioner Cali pointed out that the Legislative Delegation expects municipalities to hire displaced employees, previously working in County recreation or fire facilities, as a result of annexation. Discussion followed on the need to hire a lobbyist and public relations firm to support the City's position in the annexation and economic experts to review the annexation Study currently being conducted by Nova Southeastern University. Programs: City Manager Smith recommended the establishment of an aggressive marketing program to bring the types of developments and businesses into the City that will encourage growth. The Herman Wrice "Turn Around Dania Beach"and MADDADS Programs will continue and staff desires to submit a viable application next year for the "All American Cities"program. The 'All American Cities" program involves the selection of 10 cities nationally as the top ten best communities in the country. Economic Development Commissioner Cali encouraged the creation of a Community Redevelopment Agency (CRA) into the proposed projects list so that tax monies generated from Dania Beach will not go to other entities. City Manager Smith explained that the CRA boundaries would have to be identified first. Once the area is defined, an economic analysis would have to be conducted to determine the impact on the general fund budget to determine the amount of money generated over a five to MINUTES BUDGET WORKSHOP 2 JULY 15, 1999 rt r 7 I' r 10 year period. Commissioner Mikes requested a schedule of the steps involved with the creating a CRA to be distributed all commissioners. Commissioner Cali also suggested the possibility of creating a free trade zone to attract additional business on the Griffin Road corridor. Since the City is in a good position for picking and choosing developments, Commissioner Mikes stressed the importance of discouraging business types that would create gridlock along the Griffin Road corridor. City Attorney Ansbro reported on the City's plans to implement the IROM District once the Comprehensive Land Use Plan is approved from the State of Florida, Department of Community Affairs. Mayor Bertino suggested implementing a moratorium on certain developments that may cause an adverse effect on the City. The Commission generally agreed to have Attorney Ansbro research the options available to the City against obnoxious uses. Commissioner Etling suggested implementing major arterial design guidelines citywide. Mayor Bertino urged support of the downtown district and Chamber of Commerce. City Manager Smith explained that the City is supporting the Chamber by purchasing space in the annual directory, paying membership and providing free office space at the Nyberg/Swanson House. Prior Years Surplus: Mayor Bertino questioned whether the $920,784.00 in surplus funds should be used to pay for the computer system and software. Marie Jabalee, Finance Director, explained that the City is receiving roughly 5% return currently on the surplus funds. The interest rate on a loan for the computer system would be around the same rate, therefore, she recommended borrowing the money. City Manager Smith stressed the need to have a sizable Surplus funds balance available during the year to cover matching grant opportunities that would be good for the City. Commissioner Etling encouraged planning for the upcoming millennium and creating a historic Preservation Ordinance to protect the City's historical uniqueness. City Manager Smith advised that a consultant could be hired from a grant that the City has applied for this year and that a Preservation Ordinance is being prepared. Departments: Information Services - 0410: City Manager Smith explained to the City Commission that the proposed computer system would provide total integration of all departments for a more efficient operation of the City. MINUTES 3 BUDGET WORKSHOP JULY 15, 1999 r er Vern Johnson, Information Systems Manager, presented background information on the failings involved with the operations of the Munis financial and technical support package originally purchased in 1993 and upgraded in 1997. Mr. Johnson explained his thorough research of other financial programs and presented his recommendation to change to H.T.E. Inc. programs for the water and sewer utility billing, as well as the entire H.T.E. government software systems. He advised that H.T.E. would not only bring the City into compliance with Y2K, but would integrate all departments together into one system for better operating efficiency. Mr. Johnson advised that the cost associated with the H.T.E. conversion totals $330,000.00. Commissioner Mikes expressed his concern that the City would have the technical support needed with selecting H.T.E. Mr. Johnson advised that N.T.E. is headquartered in Florida and that most cities are using H.T.E. compared to MUNIS. Commissioner Cali presented his own experiences using MUNIS with the Broward Sheriffs Office and support of changing over to H.T.E. Mr. Johnson advised that staff would continue using MUNIS programs to run historical data reports on financial matters and build information forward in the new H.T.E. platforms instead of conducting a major conversion of the information. BSO - 0700: Chief Robert Anton, BSO, requested upgrading Brenda Blackmon from Office Specialist to Crime Analyst at an annual increase in salary of$4,300.00. Even thought there is additional training required with the position, he thought that the benefits to the department would be worthwhile. Chief Anton advised that there are 58 sworn deputies in Dania Beach District II and that he is also requesting one new motorcycle officer and one detention officer. Crime Reduction: Chief Anton explained that crime for 1998 was down 20.7% from 1997, which was one of the highest decreases in crime in Broward County, From January to May 1999, crime has been down an additional 29.7% even with the opening of Bass Pro. Chief Anton commented on the change in school hours for better safety for children and the speeding problems that continue throughout the City. On the positive side, community policing has increased, but it has caused a significant increase in officer response time on calls. Efforts are underway to crack down on prostitution by implementing a Vehicle Impoundment Ordinance currently being prepared by Attorney Ansbro. The Ordinance is designed to impose a $500.00 civil penalty to be levied against the vehicle of a person arrested for prostitution. He expects the Ordinance to deter prostitution since it has worked very well in Metro Dade and Hallandale. In addition, Chief Anton explained the possibility of implementing a Nuisance Abatement Ordinance to MINUTES 4 BUDGET WORKSHOP JULY 15, 1999 t- t M { s r, r 7 I' support the efforts of the Code Enforcement team to cite hotel owners who support prostitution and create an obstacle for reducing prostitution. Chief Anton pointed out that accidents on are on the rise due to the increase in business coming to Dania Beach. The motorcycle police officer would be placed in the school zone to handle traffic concerns specifically. Discussion followed on calls per service and the decrease in residential and business burglaries. Chief Anton advised that he applied for five deputies last year, through the Universal COPS Grant Program, under the Federal government, to help off set costs. He clarified that one deputy could be hired and that there was no obligation to hire all five deputies under the program. The City Commission extended their compliments for the decrease in crime and high clearance rates on crimes as a direct result of BSO's efforts to communicate better with communities. Mayor Bertino mentioned that last year's BSO budget was $4,650,185.00 and that a 5% increase this year would bring it to $5,201,724.00. Marie Jabalee, Finance Director, explained that the 5% is based on the base contract, which is $4.4 million plus $381,000.00 for five COPS deputies plus $154,600.00 for one motorcycle and one correction deputy. She expected the City to receive $160,000.00 back from the Universal COPS Grant Program if all six deputies were hired. Chief Anton clarified that one Sergeant and 4 deputies comprise the five positions, and that an additional $5,000.00 is needed to upgrade of the crime analyst position. Zone 105—Annexed area: Chief Anton explained his plans to take over command of the 105 zone by October 15f. The 105 zone involves part of the annexation area and unincorporated areas surrounding Dania Beach from the trailer parks through Arapaho Farms up to 441 and the area west of Avon Estates off Griffin Road. The District 1 Chief cannot maintain control of the area because it's too far from the district sub station. BSO is proposing to provide five road deputies and one detective. There would be no impact on Dania Beach's budget. The only change would be that the deputies in the zone would fall under Chief Anton's supervision. Chief Anton thought the area could be made into a two-zone area, which would eventually require ten deputies to cover. The proposal provides the City the opportunity to interact with the residents from the annexation area and give them an idea of services that could be provided upon annexation. Commissioner Mikes expressed his concern with using Dania Beach's tax dollars to subsidize the cost of supervisory staff members in a county area before the City knows if the land will be annexed into the City. The City Commission generally agreed to direct Attorney Ansbro to review the legal ramifications of taking over the area and proper appropriations of City funds. Mayor Bertino had a problem with telling the residents in the proposed annexation area that the City would increase service if they annex into the City. Commissioner Mikes was concerned that the City may be getting into something without the proper authority and that there MINUTES 5 BUDGET WORKSHOP JULY 15, 1999 f a r 7 may be liability exposure. Chief Anton agreed to provide a copy of the proposal to Attorney Ansbro and reminded the City Commission that the same thing worked well with the City of Tamarac. Mainstreet Program - 1010: Benjamin Wohl, Dania Beach Mainstreet, Inc., Mike Garrett, Program Manager for Dania Beach Maintreet, Inc., and Kevin Dick, Assistant to the City Manager, requested continued support of the Mainstreet Program. Commissioner Cali requested staff to provide further information about the benefits and expenditures involved with the program and not just the director's salary and expenses. Mr. Wohl thought that the City was approving a small expenditure compared to the many benefits coming to the City from the dedicated business and community leaders involved with the Mainstreet Programs. He thought that the City would see a return on its money with the increase in property values. Commissioner Etling reminded the Commission that the three million dollar renovation of the Dania Beach Hotel probably would not have taken place if it had not been for the Mainstreet Program. Mayor Bertino mentioned his plans to create a new program with Mainstreet for displaying an award in front of new businesses and businesses that have significantly improved their properties. The City Commission generally agreed to have more information provided on the City's contributions and staff involvement as a way to improve future submission of grant funding. City Manager Smith reminded the City Commission that a grant was submitted to the South Regional Planning Council for an Economic Feasibility Study and that the ISTEA Grant awarded $264,000 for landscaping on Federal Highway and Dania Beach Boulevard. Since funding is not expected on the grant until the year 2002, Commissioner Mikes suggested going forward with the landscaping improvements and getting reimbursed later. Michael Garrett presented basic concepts to slow traffic down on Federal Highway with the installation of an 11-foot turn lane and a travel lane on the outside to provide 2 feet for the addition of a sidewalk. Y Fire Department - 0800 Patrick Patterson, Fire Department, presented the department's request for a part-time secretary in the Fire Prevention Bureau. City Manager Smith explained that inspectors are spending 20 to 30 hours per week typing reports and that there time could be better used out in the field generating revenue from fire inspection fees. City Manager mentioned that fire inspectors also assist the Growth Management Department with locating businesses that have not obtained occupational licenses. MINUTES 6 BUDGET WORKSHOP JULY 15, 1999 f L s 7 West Fire Station: City Manager Smith advised that there are six acres of land involved with the western Fire Station No. 93. He recommended a passive park concept with a fitness trail to preserve the many trees on the site and utilization of the other parcel across the street for a boat launching facility. Ken Land, Fire Chief, explained that only one and half acres would be used for the actual Fire Station. Commissioner Mikes suggested consideration of a nicely landscaped boat storage facility with a restroom for the dock site. Chief Land explained that most of the trees cannot be moved and City Manager Smith wasn't sure if there would be enough room to maneuver boats. Discussion followed on recent renovations that expanded the City Hall Station over 2000 square feet. Commissioner Mikes was concerned that the City may not be able to maintain the proposed staffing level and maintenance of both fire stations if the annexation does not go through and the airport expansion takes place. Chief Land pointed out that response time will be much better on calls from the western station compared to the time it takes from the City Hall station on calls near Interstate 595 and State Road 84. Chief Land reported that calls continue to grow by 500 a year. He expected the new computer program to be finished soon for a better-detailed breakdown of calls. Chief Land advised that the City's efforts forjoint mutual aide with Hollywood over the past three years hasn't been very successful, however, Hollywood's current chief has shown some interest. Chief Land mentioned that the west station would also provide a substation office for BSO. Discussion followed on the fire station located near the Morgue and the County's actions to close Fire Station #65. Vice-Mayor McElyea agreed that the land out west would be worth more than the City's investment even if the annexation doesn't go through and ten years down the road when the building is complete. Mayor Bertino and Commissioner Mikes expressed Smith explained etg addingreement with hatthe office wouldbe avai ablle for fficfers to City wri ea and print reports, make calls, and provide a staging area for undercover operations. City Manager Smith advised that the idea has just been brought up and the City Commission can exclude the office well in advance of the Planning &Zoning Board site plan review of the site. Ken Land, Fire Chief, explained that the goal of the Fire Rescue Department is to continue delivering comprehensive high quality level fire and rescue services to Dania Beach citizens. He reminded the City Commission of the shoddy conditions of the current facility located on Griffin Road with no signal light and there being a need to relocate. Chief Land explained that his goal is to have 62 people with a minimum staffing level of three persons on each apparatus. The City could obtain 20 engines, 10 ladders and 20 rescue vehicles through mutual aid agreements with Hollywood, Fort Lauderdale, Broward County, and, possibly, MINUTES BUDGET WORKSHOP JULY 15, 1999 r i s the Town of Davie. Once this is accomplished, he didn't expect much more growth for the department. Chief Land advised that the ISO rating is not expected to reduce residential insurance rates. Commissioner Cali reported that Miramar received a grant for a school based paramedic facility through the South Florida Regional Hospital District and thought staff might want to check into the program. Commissioner Mikes suggested increasing fire impact fees and Chief Land agreed to check with other cities and bring back the information. Further discussion followed on Fire Inspection fees doubling in 99/2000 and an increase in overtime cost history due to losing firefighters/paramedics to other communities with specialized units and lack of advancement opportunities in smaller towns. Commissioner Cali pointed out that the City is paying $70,400.00 a year for dispatch services with Hollywood. He recommended that the Fire Department change the dispatch service from Hollywood over to the Broward County system at no cost. The County would provide the equipment for the City to change over to their system at no cost and the lead time will be better on transferring calls. Commissioner Cali could not understand why the City couldn't get good service since BSO uses the County system. Chief Land agreed that it would be nice to save the $70,400.00 each year, but was against the Broward County system due to overloads, a lack in frequencies and personnel. Chief Land advised that Fort Lauderdale was enticed into the system and that it cost them 7 million dollars to get their old system back up and operating. With Hollywood, the City has a dedicated line and all that is required is to transfer the call. Commissioner Cali understood Chief Land's concerns, but urged him to negotiate with Broward County since the City needs to look at other options and now that Broward County is appropriating so much money for the new system. Commissioner Cali mentioned that the City could require a contract imposing standards of performance to protect the quality of dispatch services. Commissioner Mikes suggested hiring a consultant to review the situation because no City can tolerate an inefficient system. The City Commission agreed to have Chief Land investigate the situation and bring back the information. Commissioner Cali recommended that Chief Land contact Captain Paul Luria in the dispatch section of Broward County. Growth Management- 1000: Terry Virta, Growth Management Director, requested upgrading the two part-time Plumbing and Electrical Inspectors to full-time positions so that the City does not have to rely on Broward County staff. Mr. Virta commented on the cost recovery actions by his staff since Brinkley, McNerney, et al started working for the City. A deposit is required at the time of application and petitioners are notified if more money is required. Mr. Virta expected the new computer system to allow his staff to track the cost recovery more efficiently. Mayor Bertino suggested charging a more substantial fee and deducting the fees as time goes on as a more efficient MINUTES 8 BUDGET WORKSHOP JULY 15, 1999 1 s 7 way to handle the requests. City Attorney Ansbro mentioned that the City does not want to impose financial hardships on petitioners or make anyone angry. The City Commission generally agreed to have the Growth Management Department provide a more diverse list of consultants for engineering, architectural, and traffic specialist work for petitioners to choose from so as to reduce additional costs associated with additional City review. Mayor Bertino and Vice-Mayor McElyea advised that they had received several calls complaining about the plumbing inspector. Commissioner Etling mentioned that the complaints usually come from people who are required to comply with Code requirements. Mayor Bertino mentioned that the issue involved the installation of a sprinkler system and an argument with the plumbing inspector. The man's pipes were ruined and there was a question about who was supposed to inspect the job. Vehicles: City Manager Smith advised that two cars are being purchased for the inspectors in the Growth Management Department. Vice-Mayor McElyea was against fleet management and recommended leasing vehicles on a 2-year, 36,000-mile warranty, and turning the car back in every two years or three years to save on maintenance expenses. City Attorney - 0600: City Manager Smith advised that the City can expect 25% on cost recovery of the $412,000.00 budgeted for City Attorney. The City Attorney budget also includes all other firms like Ryan & Ryan and Earl Gallop Special Attorney services. Staff has budgeted $360,000 for Brinkley McNerney. Marie Jabalee, Finance Director, expected to recover$120,000.00 directly to offset costs. (The following sentence was amended 8/10/99 with underlined additions) Commissioner Etling mentioned the many projects involving zoning and legal clean up that have produced expenditure costs that will not be measurably directly recovered. City Manager Smith advised that the Alarm and Vehicle Impoundment Ordinances are expected to generate revenues. He reminded the City Commission of the extensive work involved with creating the IROM Zoning District and revisions to the Sign Ordinance affecting the entire City. Commissioner Mikes asked if using ordinance samples from other cities could reduce legal costs opposed to the extensive time involved with researching each item? City Manager Smith mentioned that sample ordinances do not always work out and that there is a need to research issues to keep the City protected from lawsuits. City Attorney Ansbro mentioned some of the reasons why some things need further research. Discussion followed on the public participation issue. Commissioner Etling advised of the time he has spent on the Sign Ordinance, Newsrack Ordinance and Design Guidelines with the Mainstreet MINUTES 9 BUDGET WORKSHOP JULY 15, 1999 /r— f -r F / Program. City Attorney Ansbro advised that samples could come from the Broward and Florida League of Cities and Attorneys Associations. Mayor Bertino was disappointed that the City was forced to abate the recent Code lien from $120,000.00 to $500.00. City Attorney Ansbro advised that in 1993 the property owner did not get the actual notice of the order. Mayor Bertino thought staff should ensure that the person who is sent the mailing is the person who signs the certified receipt. Vice-Mayor McElyea suggested sending both parties a notice when there is a man and a wife involved to ensure a return receipt. City Attorney Ansbro agreed to look into staffs process on sending out Code orders and notices and to receive input from Attorney Ryan. City Manager Smith expressed the need for the community to know that the City is very serious about enforcing Code violations and for staff to track the cases better. Commissioner Mikes recommended to hire someone to do special service when cases get over$10,000.00. Discussion followed on the lack of imposing liens on homestead properties and more aggressive actions to be taken against the non- homestead properties. Mayor Bertino asked City Attorney Ansbro for his input on how the City could be doing things much better. Attorney Ansbro advised that the Growth Management Department needs changes in Code requirements that don't fit anymore and how the Comprehensive Plan is expected to assist with zoning implementation and the removal of obnoxious uses. Mayor Bertino mentioned the problem with BSO enforcing our ordinances and Attorney Ansbro mentioned plans to place some of these issues under the jurisdiction of the Code Enforcement Board. Marie Jabalee, Finance Director, confirmed that the public hearing dates are September 15, 1999 for the first preliminary budget hearing at 7:30 p.m. and September 28, 1999, regular meeting at 7:30 p.m. for the final budget hearing. She confirmed that 6.1% mills should be certified with the Broward County Tax Assessors Office. The City Commission scheduled the next Budget Workshop for August 5, 1999, at 9:00 a.m. to 2:00 p.m. Special Meeting convened/adjourned (see minutes). Commission —0100 Mayor Bertino recommended moving the insurance payment that the commissioners receive into salary. Commissioner Cali thought that the insurance payment should be deleted for each commissioner. Commissioner Mikes mentioned that the job of commissioner is more complex with computers and the time involved with the job. Commissioner Cali clarified that he uses vacation time to attend City Commission meetings during the day when he is away from his job at BSO. Mayor Bertino stated that citizens are making MINUTES 10 BUDGET WORKSHOP JULY 15, 1999 tt— r, f 1 7 statements that commissioners are not being honest when they take the insurance money. Commissioner Mikes mentioned the need to encourage people to run for office by providing a decent salary for putting in 30 hours a week. He pointed out that citizens also say that elected officials are crooked if they are working for a very low salary. Commissioner Mikes recommended increasing the salary to $14,000 for commissioners and $15,000.00 for Mayor by removing $1,000 from expenses per commissioner and adding $3,000 new money, with no deletion of health insurance payment. This would increase salary by $12,000.00 and decrease expenses by $3,680.00 in the Commission budget. Meeting adjourned. i YOR-COMMISSIONER ACTING 01TYCLERK Refp4e ?iQt:r�j Charlene Johlis Deputy City Clerk MINUTES 11 BUDGET WORKSHOP JULY 15, 1999 r T-- r. T 'i I` AGENDA DANIA BEACH CITY COMMISSION BUDGET MEETING JULY 15, 1999 9:00 a.m. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED - REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY PERSON, FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT SHERYL CHAPMAN,ACTING CITY CLERK, 100 W. DANIA BEACH BLVD, DANIA BEACH, FL 33004,(954)921-8700,EXT.202,AT LEAST 72 HOURS PRIOR TO MEETING. CALL TO ORDER ROLL CALL: 1. Discussion of proposed budget for fiscal year 1999-2000. L f l"-