HomeMy WebLinkAboutR-1999-126 10001
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RESOLUTION NO. 126-99
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE
TELEPHONE EQUIPMENT AND INSTALLATION SERVICES
IN THE AMOUNT OF $23,552.41 FROM TELECOM
RESPONSE, INC., UNDER STATE OF FLORIDA CONTRACT
NO. 730-030-99.1, WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING THAT
ALL RESOLUTIONS IN CONFLICT HEREWITH BE
REPEALED TO THE EXTENT OF SUCH CONFLICT;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of $15,000.00 without
competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the city commission and if such purchases are
made pursuant to a competitive bid obtained within the last twelve (12) months by other
governmental agencies such as the Federal Government, State of Florida or a Florida
county or municipality; and
WHEREAS, the city manager has determined that it is necessary to replace the
current telephone system due to obsolesence and the inability to service such telephone
system;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the city manager has determined that such purchase of
telephone equipment and services can be made at the least cost from Telecom
Response, Inc. in the amount of$23,552.41, under Florida State Contract No. 730-030-
99-1; copies of bid contract certification (Exhibit "A") and supporting documentation
(Exhibit "B") are attached and made a part of this Resolution.
1 RESOLUTION NO. 126-99
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Section 2. That the city manager is hereby authorized to pay the total sum of
$23,552.41 from the general fund budget to Telecom Response, Inc., 5415 Crenshaw
Street, Tampa, Florida 33634.
Section 3. That all resolutions or parts of resolutions in conflict with this
resolution are repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 22nd day of J
-COMMISSIONER
ATTEST: ROLL CALL:
MAYOR BERTINO -YES
VICE-MAYOR MCELYEA-YES
SHERYL HAPMAN COMMISSIONER ETLING -YES
ACTING CITY CLERK COMMISSIONER CALI -YES
COMMISSIONER MIKES- YES
APPROVED AS TO/�FORM AND CORRECTNESS:
BY: � C �,�
{ (THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION NO. 126-99
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Suite 315
CERTIFICATION OF CONTRACT
TITLE: Telephones: Feature Phones CONTRACT NO.: 730.030-99-1
BID NO.: 25-730-030-W EFFECTIVE: August 4, 1998
through January 1, 2003
CONTRACTOR(S): Telecom Response, Inc. (A) SUPERSEDES: 730-030-94-1
ANY QUESTIONS, SUGGESTIONS,OR CONTRACT SUPPLIER PROBLEMS WHICH
MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF MARVIN WILLIAMS AT
(850)488-8366 SUNCOM 278-8366, E-MAIL mailto:william@dms.state.B.us
A. AUTHORITY- Upon affirmative action taken by the State of Florida Department of Management
Services on June 22, 1998,a contract has been executed between the State of Florida and the
designated contractors.
B. EFFECT -This contract was entered into to provide economies in the purchase of Feature Phones by all
State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida
Statutes, all purchases of these commodities shall be made under the terms, prices,and conditions of
this contract and with the suppliers specified.
C. ORDERING INSTRUCTIONS -All purchase orders shall be issued in accordance with the attached
ordering instructions. Purchaser shall order at the prices indicated,exclusive of all Federal, State and
local taxes.
All contract purchase orders shall show the Division of Purchasing contract number,product number,
quantity, description of item, with unit prices extended and purchase order totaled. (This requirement
may be waived when purchase is made by a blanket purchase order.)
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D. CONTRACTOR PERFORMANCE -Agencies shall report any vendor failure to perform according to
the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to
correct the problem within a prescribed period of time,then form PUR 7029, Request for Assistance, is
to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your
information. Any restrictions accepted from the supplier are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to
provide your input and recommendations for improvements in the contract to the Division of Purchasing
for receipt no later than 90 days prior to the expiration date of this contract.
Authorized Signature
M W/Imb
Attachments
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Analysis Summary
Objective:
The City of Dania was recently informed by Lucent Technologies (formerly AT&T) that
they would no longer offer a maintenance agreement on the System 25,which has been in
service for the last 12 years. While this maintenance contract has cost the City seven
thousand dollars per year it has always proven to be extremely valuable in that, it seems,
the city has been extremely susceptible to lightning strikes. This contract has more than
paid for itself each year. As this system was already a refurbished system when originally
purchased and, is severely out of production, the price for replacement parts is excessive.
If our past track record is indicative of the type of replacements we would have to do
each summer season it is absolutely something we don't want to consider.
Existing problems:
1. The system continues to get hit by lightning several times a year. In the past Lucent
has repaired the equipment under maintenance contract.They will no longer do so.
2. When the system does get hit not only is it very costly to repair, but the out of service
condition creates an interruption of service to our constituents,which is intolerable. A
better solution needs to be found.
3. The cost of replacement parts for this Lucent system have increased significantly and
are difficult to come by. Not only for the cards but for the telephone instruments
themselves. A single telephone can cost between$350-$750 . It is not practical for us
to consider a self maintenance arrangement.
4. The system is not Y2K compliant.
Options:
W Find someone to upgrade, maintain and guaranty no lightning strike outages for our
existing system.
^m Replace the system with a new system that has warranty and continuous maintenance
that includes lightning damage.
9 Change to a Telco based switching service that eliminates expensive lightning
damage to equipment.
Summary of findings:
9 Last year we installed the best lightning protection Lucent could recommend. This is
not a guaranteed solution. We would still be exposed to the risk of severe lightning
damage and its associated costs (equipment and downtime). If we were to acquire a
maintenance contract from another Vendor it would not cover Acts of God (lightning
damage).
W A new system will cost between $65-$115,000 depending on features and options.
Lightning damage will still occur and warranty does not cover acts of god.
EXH I BIT "Brr
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/ ^m State or county contract Essx service through BellSouth is a viable alternative. This
allows you to use BellSouth equipment as the phone system itself. It has considerably
less equipment costs ($14-$18,000) as you are only purchasing the telephone
instruments themselves. The main equipment is maintained by BellSouth which
accomplishes two things. First, it minimizes the City's investment in equipment and
maintenance costs as there is no main equipment to purchase or maintain. Second, it
minimizes downtime as the system itself is not susceptible to lightning except for the
instruments themselves. It is much easier to replaced failed individual phones than to
replace and reprogram the entire system. It also became evident through our research
that the monthly costs associated with Essx service would not vary significantly from
our current phone bills. This is accomplished by the Flexibility of Essx service, which
allows its to reconfigure our existing services. An added benefit of the State contract
is access to SUNCOM which is a very inexpensive long distance service. The only
additional costs to consider would be possibly having to replace damaged phones
(lightning, abuse, general failures) which should be far less than your yearly
maintenance costs under the old system.).
Recommendation:
Though the solution seems obvious there are a lot of things to consider. In spending time
at the city to see how their offices operate, and how they need to operate for the future we
needed to get assurances that Essex could do what we wanted. Through some thorough
investigations with BellSouth we will recommend using Essex for the City's
communication platform. We believe this will accomplish all of our objectives with some
added benefits. The cities initial and ongoing investments will be minimized. Service will
be as reliable as your regular telephone service with minimal or no downtime. Expansion
and changes in service will require no equipment investment other than the telephones
themselves. The City will also have the ability to control most features and functions
directly by the included customer control console.
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/ VOICE STATIONS
PORT OLD TYPE (scroll) NUMBER NAME Equipment Installaition LinesSTATE
1/5/08 Tip/Ring 380 Out Dial $187.94 $12.00 1 $23.76
2/2/08 Tip/Ring 381 Out Dial $187.94 $12.00 1 $23.76
2/7/01 Tip/Ring 382 Out Dial $187.94 $12.00 1
$23.76
2/12/07 Tip/Ring 383 Out Dial Tip/Ring $187.94 $12.00 1 $23.76
2/12/08 Ti
P 9 384 Out Dial $187.94 $12.00 1 $23.76
1/6/01 Attend:SLC-72 LED 200 ATTENDANT 1 $950.00 $60.00 5 $100.80
2/2/07 Tip/Ring 322 BUD MODEM $187.94 $12.00 1 $23.76
1/5/02 Tip/Ring 327 PUBLIC WORK $187.94 $12.00 1 $23.76
1/5/03 Tip/Ring 329 WATER PLANT $187.94 $12.00 1 $23.76
1/5/04 Tip/Ring 330 CIVIC CNTR $187.94 $12.00 1 $23.76
1/5/05 Tip/Ring 328 LEO W. $187.94 $12.00 1 $23.76
1/5/06 TiplRing 340 MODELLO PK. $187.94 $12.00 1 $23.76
1/5107 Tip/Ring 345 MARDIE H. $187.94 $12.00 1 $23.76
212101 Tip/Ring 350 FROST PK. $187.94 $12.00 1 $23.76
2/2/02 Tip/Ring 352 CONCESSION $187.94 $12.00 1 $23.76
2/2/03 Tip/Ring 360 BEACH $187.94 $12.00 1
2/2/04 Tip/Ring 325 GARAGE $187.94 $12.00 1 $23.76
$23.76
2/2/05 Tip/Ring 370 GRIFFIN PK.
2/7/02 Coverage/Auto-Attend 413 NITA-413 $187.94 $12.00 1 $23.76
2/7/03 Ti /Rin $187.94 $12.00 1 $23.76
P 9 414 NITA-414 $187.94 $12.00 1 $23.76
2/7/04 Tip/Ring 306 FD EQ BAY $187.94 $12.00 1 $23.76
2/7/05 Coverage/Auto-Attend 411 NITA-411 $187.94 $12.00 1 $23.76
2/7/06 Tip/Ring 229 VJ MODEM $187.94 $12.00 1 $23,76
2/7/07 Coverage/Auto-Attend 412 NITA-412 $187.94 $12.00 1 $23.76
2/12/01 Tip/Ring 500 WATER INQ $187.94 $12.00 1
2/12/02 Tip/Ring 550 FINANCE INQ $23.76
2/12/03 Coverage/Auto-Attend 415 NITA-415 $187.94 $12.00 1 $23.76
$187
2/12/04 Coverage/Auto-Attend 416 NITA-416 .94 $12.00 1 $23.76
$187.
2/12/05 Coverage/Auto-Attend 417 NITA-417 94 $12.00 1 $23.76
2/12/06 Coverage/Auto-Altend 418 NITA-418 $187.94 $12.00 1 $23.76
1/6/08 BIS $187.94 $12.00 1 $23.76
206 COPY ROOM $187.94 $12.00 1 $23.76
1/7/01 BIS 256 BLDG INSP $187.94 $12.00 1
1/7/08 BIS 251 PLUMB INSP $23.76
1/12/04 BIS $187.94 $12.00 1 $23.76
235 COMM OFFICE $187.94 $12.00 1 $23.76
1/12/06 BIS 257 BLDG INSP $187.94 $12.00 1
2/3/08 BIS 222 CASHIER $187.94 $12.00 1 $23.76
2/6/01 BIS 233 COMM.CONF. $23.76
2/8/03 BIS $187.94 $12.00 1 $23.76
303 FD BUNK RM $187.94 $12.00 1 $23.76
2/8/05 BIS 304 FD TV RM $187.94 $12.00 1 $23.76
2/8/06 BIS 305 FD SC BUNK $187.94 $12.00 1
2/8/07 BIS 310 FD EQ BAY $187.94 $12.00 1 $23.76
2/9/03 BIS 267 PLAN TABLE $23.76
2/9104 BIS $187.94 $12.00 1 $23.76
269 CONF TABLE $187.94 $12.00 1 $23.76
2/9/08 BIS 318 BROWN-2 $187.94 $12.00 1
2/10/01 BIS 319 LAND-2 $23.76
2/10/06 BIS $187.94 $12.00 1 $23.76
282 CONF RM 1 $187.94 $12.00 1 $23.76
2/11/01 BIS 283 CONF RM 2 $187.94 $12.00 1
2/11/02 BIS 231 SPARE OFC. $187.94 $12.00 1 $23.76
$23.76
1/5/01 Tip/Ring 323 CONNIE F.
2/2/06 Tip/Ring 321 BUD PALM $447575$ . $12.00 1 $23. 2
1/6/03 BIS .0000 $24.00 2 $43.002
202 MARIE J. $475.00 $24.00 2 $43.02
116/04 BIS 203 CHAPMAN, S. $475.00 $24.00 2 $43.02
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1/6/05 BIS 204 BRUCE C. $151.51 $12.00 1 $23.76
1/6/06 BIS 210 ADMIN DESK $151.51 $12.00 1 $23.76
1/6/07 BIS 271 CK MCELYEA $151.51 $12.00 1 $23.76
1/7/02 BIS 205 CHRISTY B. $151.51 $12.00 1 $23.76
117104 BIS 208 LYDIA D. $151.51 $12.00 1 $23.76
117/05 BIS 209 KEVIN D. $151.51 $12.00 1 $23.76
1/7/06 BIS 223 SHARON P. $151.51 $12.00 1 $23.76
1/7/07 BIS 266 GLORIA B. $151.51 $12.00 1 $23.76
1/12/02 BIS 214 MAME V. $151.51 $12.00 1 $23.76
1/12/05 BIS 252 HELEN H. $151.51 $12.00 1 $23.76
1/12/07 BIS 258 KEN KOCH $151.51 $12.00 1 $23.76
1/12/08 BIS 265 FRANK O. $151.51 $12.00 1 $23.76
2/3/01 BIS 219 VERN J. $475.00 $24.00 2 $43.02
2/3/02 BIS 301 FD SC OFC $151.51 $12.00 1 $23.76
2/3/03 BIS 217 WATER SEC. $151.51 $12.00 1 $23.76
2/3104 BIS 253 EULA G. $151.51 $12.00 1 $23.76
2/3/05 BIS 255 TERRY VIRTA $475.00 $24.00 2 $43.02
2/3/06 BIS 261 FIRE INSP $151.51 $12.00 1 $23.76
2/3/07 BIS 307 KENNY LAND $151.51 $12.00 1 $23.76
2/4/01 BIS 216 RONNIL. $151.51 $12.00 1 $23.76
2/4/02 BIS 218 NANCI DENNY $151.51 $12.00 1 $23.76
2/4/03 BIS 220 GAIL FONDO $151.51 $12.00 1 $23.76
2/4104 BIS 259 ARLENE G. $151.51 $12.00 1 $23.76
2/4/05 BIS 221 JOANN BRAVE $151.51 $12.00 1 $23.76
2/4/06 BIS 254 SPENCE J. $151.51 $12.00 1 $23.76
2/4/07 BIS 260 ED TARMY $151.51 $12.00 1 $23.76
2/4/08 BIS 281 COMPUTER RM $151.51 $24.00 2 $43.02
2/6/02 BIS 201 MIKE SMITH $475.00 $24.00 2 $43.02
2/6/03 BIS 272 BOB MIKES $151.51 $12.00 1 $23.76
2/6/04 BIS 273 JOHN BERTIN $151.51 $12.00 1 $23.76
2/6/05 BIS 274 JIM CALI $151.51 $12.00 1 $23.76
2/6/06 BIS 275 JOHN ETLING $151.51 $12.00 1 $23.76
2/6/07 BIS 262 LOUANN C. $151.51 $12.00 1 $23.76
2/6/08 BIS 211 FRY, L. $151.51 $12.00 1 $23.76
2/8/01 BIS 212 CHARLENE S. $151.51 $12.00 1 $23.76
2/8/04 BIS 302 DISP OFFICE $151.51 $12.00 1 $23.76
2/8/08 BIS 308 MIKE BROWN $151.51 $12.00 1 $23.76
2/9/01 BIS 250 PUBLIC BLDG $151.51 $12.00 1 $23.76
2/9/02 BIS 268 CITY PLANNR $151.51 $12.00 1 $23.76
2/9/05 BIS 285 LARRY YOST $151.51 $12.00 1 $23.76
2/9/06 BIS 286 FD ADMIN $151.51 $12.00 1 $23.76
2/10/02 BIS 280 COMP ROOM $151.51 $24.00 2 $43.02
2/10/03 BIS 230 STACEY HOEY $151.51 $12.00 1 $23.76
2/10/04 BIS 224 WATER2 $151.51 $12.00 1 $23.76
2/10/05 BIS 232 KRIS JONES $151.51 $12.00 1 $23.76
2/10/07 BIS 284 CHUCK COOK $475.00 $24.00 2 $43.02
2/11/03 BIS 207 CAROL C. $151.51 $12.00 1 $23.76
2/11/04 BIS 213 ADMIN SEC $151.51 $12.00 1 $23.76
2/7/08 Music-On-Hold $44.00
Sub-Totals: $1,400.00 $2,626.38
1 Customer Control $1,216.95 $21.95
1 Reconfigure Auto All. $500.00
1 Visual Message Ind. $372.90 $56.50
1 Caller ID Setup $100.00 $60.00
Totals: $19,962.56 $3,589.85 113 $2,764.83
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NUMBER TYPE OF SERVICE LOCATION
AMOUNT State
954-921-4284 ISDN 100 DANIA BCH BLVD.954-922-6579 BUSINESS LINE X6 100 DANIA BCH BLVD. $ 49.42 $120.00
954-921-4420 ISDN 100 DANIA BCH BLVD. $2 . $10.0
954-921-8700 TRUNKS+OTHERS 100 DANIA BCH BLVD. $100.05 $100.05
954-920-5963 BUSINESS LINE 101 DANIA BCH BLVD. $2,074.57 $2,747.88
954-921.4542 BUSINESS LINE 1200 STIRLING RD. $34.97 $16.00
$40.
954-923-1109 BUSINESS LINE 1200 STIRLING RD. $16.00
.94
954-VO5-5655 VOICE PRIVATE LINE 1200 STIRLING RD.-LAKEVIEW DR. $39.91
$16.00
954-V05-5999 VOICE PRIVATE LINE 1200 STIRLING RD.-LAKEVIEW DR. $80.65 $80.94
954.921.4984 ISDN 1201 STIRLING RD. $80.94
954-922-5069 BUSINESS LINE 1855 GRIFFIN RD. $1 1.57 $ 16.00
954-987-3559 RESIDENTIAL LINE 2229 GRIFFIN RD. $4 . $16.00
954-963-1276ISDN $35.53 $16.00
59
954-893-8512 BUSINESS LINE 2229 GRIFFIN RD. $98.59
2229 GRIFFIN RD. $16.00
954-921-2734ISDN 100.05 $16.00
954-989-9802 BUSINESS LINE 2435 W 52NDOLN ST. $ 46.24
2901 SW 52ND ST. $100.05
954-V55-5540 VOICE PRIVATE LINE 2901 SW 52ND ST. $46.24 $16.00
954-929-0840 BUSINESS LINE 300 DIXIE HWY $90.80 $90.80
954-V55-8952 DATA PRIVATE LINE 3250 HLYWD-2229 GRIFFIN $46.20 $16.00
954•V55-8217 VOICE PRIVATE LINE 3250 HOLLYWD BLVD. $1 1.87 $1 1.87
$
954-V55-4453 VOICE PRIVATE LINE 3250 HOLLYWD BLVD.-2229 GRIFF $4 3.87 $4 .87
954-929-0190 BUSINESS LINE X5 800 NW 2ND ST. 0 33.
954-983-7127 BUSINESS LINE FIRE HOUSE $340.1 $ 40.10
0
305-949.9210 FOREIGN EXCHANGE MIAMI $46.28 $16.00
954.763-5755 FOREIGN EXCHANGE NORTH BROWARD $214.96 $60.00
$225.92 $60.00
$4,471.75 $4,468.99
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CITY OF DANIA BEACH
MEMORANDUM � .
Date: June 17, 1999
To: Marie Jabalee, Finance Director
From: Vern Johnson, I.S. Manager
Subj: AT&T System 25 Telephone System
Our current phone system, an AT&T System 25, was purchased approximately ten
(10) years ago as used equipment from a dealer in Texas. This system has served the City
adequately over those years. However, recent events mandate that we procure a new sys-
tem or alternative method for telephonic services. The two compelling criteria are that the
System 25 is not Year 2000 compliant and the announcement by Lucent Technologies that
upon completion of the current service contract, which ends September 30, 1999, they will
no longer offer service or support for this model system. The latter reason is of major im-
portance as the contract will end in the height of our thunder storm season. I'm sure I need
not remind management of the down time and more importantly the costs we would have
incurred had it not been for that contract.
This in mind, we commissioned an analysis of our current phone services and needs
and a recommendation as to the most cost effective way to replace our current system.
Please find attached the completed analysis.
This analysis basically recommends that the System 25 be supplanted with a service,
ESSX, provided under State Contract Number 730-030-99-1. This service gives us compete
flexibility to add or delete the number of phone lines or services at our leisure with the ad-
vantage of not having any equipment to maintain or program, except the phone sets them-
selves. Other advantages are the incorporation of SUNCOM long distance services at a flat
7.4 cents per minute rate and our current phone bill remains approximately the same. Fur-
ther, we no longer have to pay $7000 per year for a service contract to cover our equip-
ment. We will, however, be responsible for damaged telephones should that occur. We will
still have the current automated attendant system and we will have voice mail, in fact the
only major changes will be the phone sets themselves and each phone will have its own
directly dialable phone number. It should be noted that the State, County and many county
and local government agencies use or are switching to the ESSX system because of the
substantial cost savings over owning their own switch.
As our only other option, we can invest in another telephone switch which will cost
between $65-$115 thousand dollars and will require a continuing maintenance contract.
We request that this item be placed on the agenda for commission action at the
earliest possible convenience as this change needs to be in place prior to the termination
date of the current Lucent service contract.
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Lucent Technologies
Bell Labs Innovations
IL00063872410 PTP:00137 May 28. 1999
Dania,City of
100 W.Dania Beach Blvd.
Dania,FL 33004-3643
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Due to peak demands we may not have the capacity to fulfill, by 12/31/99,
cr pl after 5,3"99.
Dear Valued Customer,
Since we are rapidly approaching the Year 2000, we are contacting you again to offer our help as You
company for the Year 2000 with Y2K•Compliant communications products that will continue to meet your needs
once the century date changes. P Y Prepare a your
The year 2000can potentially impact all comput
telecommunications s ers,including the Lucent Technologies Business(BCS)
ystem(s)you are currently using. Your telephone system and software applications(such as
voice mail,call center,and call detail recording)may be working fine now,but the
function correctly once the Year 2000 arrives. y may need to be upgraded to
To help meet your expectations and commitments,it is essential for us to provide your company a key milestone for
Y2K upgrades.Lucent BCS recommends that our customers take the following into consideration when placing
orders for Y2K solutions:
Due to peak demands we may not have the capacity to fulfill,by 12/31/99,orders placed after 6130199.
Time is of the essence and we strongly encourage that you speak with your Lucent Technologies Account
Representative as soon as possible to discuss your Y2K upgrade strategy.We're ready to answer questions address
specific issues and help you make a smooth,timely,cost-effective Vansition.We are committed to helping"
increase the success o your business.Ask your Account Representative about Y2K special offers and savings for
our new._esucce e You
cemmu�tcations solutions.
If your company chooses to continue to utilize the following Lucent product(s)System 25(RI - V. which are
non Y2K Compliant,this letter will serve as an additional reminder of our recommendations.I you are aware,there
are potential Year p 00 the
a your Lucent BCS communications equipment which require some action on your
Part in order to keep the equipment functioning properly once the date changes to January 1,2000.We understand
this decision is yours and that you may have chosen to continue to use your
Year 2000 effects we have explained to you.If you need any additional i existing equipment,understanding the
nformation in this regard,please feel free to
contact your Account Representative.
Thank you for your continued business.We value you as a Lucent BCS customer.
Sincerely,
WAZ"�
Jeff Wiessler
Year 2000 Program Director
Lucent Technologies-Business Communications Systems
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Suite 315
February 4, 1999
MEMORANDUM NO.: (730-030-99-1)-1
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No. 730-030-99-1
Title: Telephones: Feature Phones
Please make the following changes in the subject contract:
Delete: Pages: 30-34
Add: Pages: 30-38 *(Rev 10 Feb 99)
This memorandum adds additional accessories, and enhancements to state contract items. It also updates the
address on this"Ordering Instructions"and Authorized Service Representative pages.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to
Marvin Williams at 488-8366, Suncom 278-8366, william@dms.state.fl.us
GCB/mw/kla
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Suite 315
CERTIFICATION OF CONTRACT
TITLE: Telephones: Feature Phones CONTRACT NO.: 730-030-99-1
BID NO.: 25-730-030-W EFFECTIVE: August 4, 1998
through January 1, 2003
CONTRACTOR(S): Telecom Response, Inc. (A) SUPERSEDES: 730-030-94-1
ANY QUESTIONS,SUGGESTIONS,OR CONTRACT SUPPLIER PROBLEMS WHICH
MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF MARVIN WILLIAMS AT
(850)488-8366 SUNCOM 278-8366, E-MAIL mailto:william@dms.state.B.us
A. AUTHORITY- Upon affirmative action taken by the State of Florida Department of Management
Services on June 22, 1998,a contract has been executed between the State of Florida and the
designated contractors.
B. EFFECT-This contract was entered into to provide economies in the purchase of Feature Phones by all
State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida
Statutes,all purchases of these commodities shall be made under the terms, prices,and conditions of
this contract and with the suppliers specified.
C. ORDERING INSTRUCTIONS -All purchase orders shall be issued in accordance with the attached
ordering instructions. Purchaser shall order at the prices indicated,exclusive of all Federal, State and
local taxes.
All contract purchase orders shall show the Division of Purchasing contract number,product number,
quantity,description of item,with unit prices extended and purchase order totaled. (This requirement
may be waived when purchase is made by a blanket purchase order.)
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D. CONTRACTOR PERFORMANCE -Agencies shall report any vendor failure to Perform according to
the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to
correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is
to be filed with his office.
E. SPECIAL AND GENERAL CONDITIONS -Special and general conditi
information. Any restrict ons are enclosed for your
ions accepted from the supplier are noted on he ordering instructions.
F. CONTRACT APPRAISAL FO
p be used to
rovide your input and recommendations tfor improvements in the contract to hee Contract Appraisal, form PUR 7073 sDivision of Purchasing
for receipt no later than 90 days prior to the expiration date of this contract.
Authorized Signature
M W/Imb
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I PuaposE SPECIAL CONDITIONS
The purpose of this bid is to establish a 57 month contract for the purchase of Telephone Instruments (featured-
phones), Data Instruments and other peripherals as listed "Installed"and "Not Installed" by all State of Florida
agencies and other eligible users in accordance with Eligible Users paragraph, General Conditions. It is
anticipated that the contract will be effective from August 4, 1998 through January 1,2003.
ADDITIONAL ELIGIBLE USERS
In addition to "Eligible Users" paragraph, General Conditions, use of State contracts shall be available to Federal
agencies and private non-profit educational facilities as defined in Section 240.605, Florida Statutes, which ma
desire to purchase under the terms and conditions of the contract. y
OPTIONAL CONTRACT USAGE
In addition to the eligible users referenced above and with the consent of the successful bidders) purchases may be
made under the terms and conditions of this Invitation to Bid/Request for Proposal, by govemmental entities located
outside the State of Florida. Appropriate govemmental entities'purchasing laws, Hiles and regulations shall apply to
Purchases made under this contract.
ESTIMATED QUANTITIES
It is anticipated that the State of Florida agencies,and other eligible users, will expend approximately
$1,000,000 under any contract resulting from this bid. These estimated figures are given only as a guideline for
preparing your bid and should not be construed as representing actual figures under the contract.
SPECIAL ACCOMMODATION
Any person requiring a special accommodation at die Division of Purchasing because of a disability should call the
Division of Purchasing at(904)488-8440 at least five (5) workdays prior to the bid opening If you are hearing or
speech impaired,please contact the Division by using the Florida Relay Service which can be reached at 1 (800)955-
8771 (TDD).
VENDOR RESPONSE SYSTEM
To access an interactive Voice Response System for vendor payment inquiry, Vendors may call(850)413-7269
between 7 a.m.and 6 p.m.Monday thru Friday to check on the status of payments by State agencies. The
system can accommodate English and Spanish speaking callers.
SCOPE
This bid delineates the requirements for the purchase of, "not installed," "installed"and delivery of proprietary
and no proprietary, CLASS and regular analog,single and multi-line,equipped with/without speakerphone
Telephone Instruments, Data Instruments and other peripherals to be used in conjuction with centrex services,
mainly those that are served by Northem Telecom, Inc., (NTI) DMS-100 switch. It is not in the scope of a
contract resulting from this bid for agencies to utilize this contract in conjunction with other State contracts for
installed telephone systems.
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TECHNICAL DOCUMENTATION
All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When
technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid
with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure to
provide the required technical documentation with the bid submittal shall make the bidder nonresponsive, unless
the Division of Purchasing, in its sole discretion and in the best interest of the State, determines the
acceptability of the products offered through technical documentation available within the Division as of the
date and time of bid opening.
Such authority of the Division shall in no way relieve the bidder from the ultimate responsibility to submit the
required technical documentation, nor shall any bidder assume that such documentation is otherwise available
to the Division. The State shall not be responsible for the accuracy of the technical documentation in its
possession.
QUALITY ASSURANCE
The contractor, during the contract term, upon mutual agreement, will provide reasonable travel and lodging
accommodations for one (I) to three (3) government employees to perform an on site inspection of the
manufacturing process(es) and review of the manufacturers product quality control(s) and total quality
management programs(s). The contractor will reimburse the State for actual transportation cost, per diem and
incidental expenses as provided in Section 112.061, Florida Statutes. It is the State's desire that the contractor
provide demonstration of quality control for improvement rather than post production detection.
NOTICE.TO CONTRACTOR
The employment of unauthorized aliens by any contractor is considered a violation of section 247A(e) of the
Immigration and Nationalization Act. If the contractor knowingly employs unauthorized aliens, such violation shall
be cause for unilateral cancellation of the contract.
PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work,may not
submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in f.s. 287.017 for CATEGORY TWO for a
period of 36 months from tlae date of being placed on the convicted vendor list.
SURCHARGE FEE AND SUMMARY OF TOTAL SALES
The Division of Purchasing hereby imposes a vendor surcharge fee of 1%on contractors'sales under any
contract resulting from this bid. The fee will be paid by the contractor and must be included in prices bid and
cannot be added as a separate item. Use of this contract will be optional by State Agencies. If a State Agency
elects to purchase from a source other than the resulting State contract,such purchases shall be in accordance
with Chapter 287, F.S.,and 60A Florida Administrative Code.
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After receipt of payment from the contract purchases,all vendor surcharge fees shall be payable to the State of
Florida no later than 15 days after the end of each quarter.
Vendor surcharge fee and contract number should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall furnish the Division of Purchasing a detailed summary of sales at the end of each
quarter. By submission of these Sales Summary reports and corresponding vendor surcharge deposits,the
contractor(s)is certifying their correctness. All such reports and fee deposits shall be subject to audit by the
State of Florida.
Failure to comply with these requirements will result in the contract supplier being found in default, in which
case any and all reprocurement costs and all outstanding vendor surcharge fees may be charged against the
defaulting contractor and may result in immediate, unilateral cancellation of your contract by the Division of
Purchasing.
ORDERING INSTRUCTIONS
Manufacturers arc encouraged to bid direct narning dealers who will accept orders and complete deliveries. Bidder
must include complete and detailed ordering instructions, including their Statewide Purchasing Subsystem(SPURS)
vendor numbers for invoicing dealers,with the bid on the form provided.
AUTHORIZED DEALERS/DISTRIBUTORS AND/OR SERVICE LOCATIONS:
On any contract where orders will be directed to Authorized Dealers/Distributors or listing Service Locations,
this information shall be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch
diskette in a Word for windows file. Any subsequent revisions shall be submitted in the same format to the
DOP CONTRACT ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs one
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only-no landscape
• No Tables
• No Headers or Footers
• No Excel Files
Failure to submit the infonttation required in this section will be grounds for disqualification of your bid and/or
removal from any resulting contract.
BRAND NAME
Products in this bid are specified by manufacturer's make,model and part number. If bidder is offering the
exact product so specified and so indicates in the bid response,technical documentation is not required.
However, if bidder is offering an alternate equivalent,then, documentation must accompany the bid, sufficiently
detailed to substantiate equivalency.
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CERTIFICATION
The Division of Purchasing reserves the right to determine, prior to the award of the contract, if the
dealer/reseller is authorized by the manufacturer to sell,distribute,and maintain the telephone instruments
required in this bid. Bidder must complete and include DEALF,R/RESELLER'S CERTIFICATION with the
bid on the form provided.
DELIVERY AND INSTALLATION
(Vendor must provide pricing for all not installed and installed equipment).
A. Equipment Not Installed: All prices must be quoted F.O.B. destination (the State of Florida will not be
responsible for shipping cost). All equipment ordered will be shipped directly to the purchaser at the
location specified by the purchaser, within twenty(20)consecutive calendar days after receipt of a
purchase order. Bidders shall complete all spaces on the price sheets. Failure to provide information as
indicated or in any space will result in rejection of the bid.
B. Installed Equipment
I. Site Visit/Survey
Prior to the issuance of the Purchase Order, the contractor shall visit the proposed site of work
within seven(7)consecutive calendar days after notification by the purchaser, if the contractor
deems necessary,to become familiar with any local condition(s)which may in any manner effect
the work to be performed under this contract. Ignorance of the requirements will not relieve the
contractor of his liabilities and obligations under the contract.The cost of additional equipment
and services not covered in this contract shall be negotiated as non-contract options between the
contractor and the purchaser prior to the issuance of the Purchaser Order. Equipment and
services identified as non-contract options required to provide a tum-key system do not require
approval as contract exception unless it exceeds the Category 11 level of Chapter 287.017 F.S.
which is currently defined to be$15,000. Any additional equipment or services required for the
installation and operation of the complete operating system not covered on the purchase order,
shall be provided and the cost is borne by the contractor. The contractor has total system
responsibility. The contractor is responsible for coordination with the telephone company which
is responsible for programming of the line,to provide services and meet the need date(s)in
accordance with the purchaser's requirements. Within five(5)consecutive calendar days after
receipt of the Purchase Order,the contractor will provide the purchaser with a complete
"Schedule of Key Events"showing planned dates of completion.
2. Delivery
The contractor shall deliver, install,program and check out equipment ordered installed on and
agreed upon need date of the purchaser and according to the schedule of key events within thirty
(30)consecutive calendar days after receipt of a purchase order.
3. Installation and Programming
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The contractor shall be responsible for installing the equipment in accordance with equipment
manufacturer instructions,standard industry practices and as delineated herein. The contractor
shall be responsible to coordinate with the line(s)service provider(local telephone company)
which is responsible for programming of the lines to provide services according to the
purchaser's requirements. Programming of the equipment to the satisfaction of the purchaser
(when applicable) shall be the responsibility of the contractor. The cost of the installation and
programming of the equipment and coordination with the local telephone company for the
programming of the telephone lines shall be included in the cost of each piece of equipment.
4. Station Wiring
Price of the Installed Equipment shall not include station wiring. However,the wire run prices
shall be quoted on a per wire run per foot basis separately in the price sheet. Inside station
wiring shall be installed in conduit wherever conduit is required. The conduit is to be provided
by the purchaser. The contractor shall be responsible for the removal and replacement of any
removable type ceiling tile necessary for the installation of station wire. The contractor shall be
fully responsible for any and all structural damages to new or existing buildings cause by
contractors or subcontractors personnel. Should installation of equipment be in a "new"
building under construction, the contractor will coordinate all scheduling and installation with
the general contractor upon receipt of the purchase order. Delivery date may be adjusted by
mutual parties'agreement[no longer than sixty(60)days].
With the exception of installation of the equipment in the "new"state office buildings which
utilize Premise Distribution Wiring System (PDWS)that have been tested for continuity, a
toning/buzzing charge per wire run at the discretion of the purchaser may be applicable.
The installation of"installed priced"equipment shall include the following:
I. Physical positioning of the equipment
2. Interconnection of the equipment
3. Connection to the telephone con-ipany or purchaser provided PABX lines
4. Identification of all line,station,DSS/BLF console,and other accessory equipment
connections to the connecting blocks provided by a wiring diagram schematic diagram,
cable running list,and other approved manner.
5. Programming of the equipment in accordance with the purchaser's requirements.
6. Testing of the equipment. In case there is a problem with the lines, the contractor shall
be responsible to interface with the line service provider and all specifications.
The purchaser shall be responsible for sleeves,conduit(with pull wire), race-ways,pull boxes,wall outlet
boxes,and fire retardant plywood backboards for the telephone apparatus closet room. Other items required
for the installation shall be negotiated between the purchaser and the contractor prior to issuance of the
purchase order.
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All wiring and cabling shall be installed in a neat and workmanlike manner and shall be in accordance with the
National Electrical Code. The contractor shall be responsible for meeting all applicable electrical building and
fire codes in routing and choice of cable. Line,station, DSS/BLF console, and peripheral equipment
connections at the connecting blocks shall be identified by a provided wiring diagram, schematic diagram, and
cable tinning list.
The installation of the equipment in a state office building managed by the Department of Management Services
and providing a Premise Distribution Wiring System(PDWS)shall utilize the PDWS. The installation of the
equipment with the PDWS shall consist of plugging the equipment into the PDWS wall jack and checking the
operation of the instmnment(s)per the manufacturer instructions. The purchaser shall be responsible for writing
l) a CPLA(Communications form 9008)to the Division of Communications requesting dial tone service for
"W" number of lines to wall jack number"X" in room number"Y" on date "Z",and a CSA(Communications
form 9001)to the Information Technology Program requesting "W" number of lines on Date, at least "Z-1".
The CPLA and CSA shall be submitted together. If"W" is less than 25 lines, the CSA should be sent directly
to the telephone company.
The Information Technology Program will be responsible for coordinating the needed work. The cost of the
service to be provided by the CPLA and CSA will be billed to the purchaser on their Centrex/ESSX local
service by the Information Technology Program.
Wire and Cable
Wire and cable,shall be provided to interconnect the equipment to the telco network demarcation or purchaser
provided PABX interface point. The maximum allowable attenuation of each cable pair for any type of wire or
cable shall not exceed 7 dB/1000 feet at l MHz and 10 dB/1000 feet at 3 M11z.
MDF wire shall consist of No. 24 AWG or larger twisted copper conductors insulated with color coded
thermoplastic insulation with pairs enclosed within a thermoplastic cable jacket.
Station wire is to be four(4)pair and consist of No. 24 AWG or larger twisted copper conductors and shall be
of two(2)types, Standard and Air Plenum. The Standard type shall be suitable for installation in conduit and
shall have conductors insulated with a color coded thermoplastic insulation and enclosed with a thermoplastic
jacket.
The Air Plenum type shall be wire suitable for installation without conduit in ceiling spaces that serve as a
return air plenum. Cable installed in conduit shall be UL Listed as Type CM as being resistant to the spread of
fire per NEC Article 800-3(b)(1). Cable installed without conduit in ceiling spaces serving or not serving as a
return air plenum shall be UL Listed as to Type CMP or UL Classified as to having adequate fire-resistant and
low-smoke producing characteristics per NEC Article 800-3(b)(3). The conductor insulation shall be color
coded.
Connecting blocks shall be Type 66 or high density modular type. Wall jacks are to be eight(8)conductor
modular telephone jack assemblies for surface mounting and for Flush mounting as the installation demands.
The teleco network demarcation point and the PABX interface point plugs shall mate with the fifty(50)
position miniature ribbon R.121 X jack provided by the telco.
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Station Wiring Runs& Blocks
Station wiring shall be of two inside building station ran types. The bidder shall provide the cost of each inside
building station run type on an inside building cost per foot Per run basis from the modular telephone jack
assembly to the connecting block. The cost shall include the installation, labor and material cost of the: 1)
cable,2)modular telephone wall jack,3)termination of all cable pairs, and 4) the cross connection of all active
cable pairs. An inside station wiring run may utilize distribution cable and riser cable in addition to the four(4)
pair cable run to the wall jack.
The necessary distribution blocks shall be priced at installed cost per block and shall be sized to terminate all
cable pairs. The contractor shall determine after site inspection the type and length of each of the station wiring
runs required for installation.
Non-Standard Wire Runs
Additional per hour charges may apply based on actual time to run the wire or wires when extraordinarily
abnormal situations are encountered. Major exceptions to normal conditions are listed below.
1. Runs in excess of 200 feet in length
2. Runs through concrete, cinder block,steel or firewalls
3. Runs in ceilings in excess of 10 feet in height or difficult to gain access.
4. The fishing of walls which are obstructed with insulation,cross braces or insufficient clearance.
Standard wire prices does include the fishing of normal unobstructured walls which are surfaced with
drywall(sheetrock),wood paneling or plywood. When customers request that a wire be installed in a
specified manner, such as fishing walls or ran in lift out ceilings, the customer must agree to assume all
liabilities for inadvertent damage to ceiling tiles,water pipes,electrical fixtures/wire, walls,etc. that may
result due to the specific request.
5. Feeder or riser cables which are used to tie two or more equipment rooms or wire closets together(ie.,
multiple floors,a PBX serving a Key System in a separate equipment room,etc.). These situations
normally require multiple twenty-five(25)pair cable and should be priced accordingly. If outside cable
is required, the responsible contractor must be contacted for a quote.
6. Wire/Cable to tie two or more buildings together on the same premises normally requires the placement
of outside cable and must be equipped with the proper avalanche protectors at both ends. The
contractor must be contacted for a quote in these situations and approved by the Division of
Communications.
If additional charges are necessary due to the presence of one or more of the abnormal conditions, the
contractor must advise the customer prior to commencement of work. The additional "Time"charges are for
the wire or wires that do not meet normal conditions criteria and are not in addition to normal prices.
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Existioi4 Wire and Ci blg
Should purchaser determine that the existing wire or cable is in good working condition and is in compliance
with local building and fire codes,purchaser may decide to utilize said wire with equipment procured from this
contract. Under these circumstances, the contractor making the initial site inspection shall advise the purchaser,
in writing,of any objections to the proposed action. Any disputes shall be resolved(with the assistance of the
Information Technology Program if necessary)prior to the issuance of the purchase order. Should existing
wire and/or cable be utilized, the contractor shall be responsible for providing and installing the required
hardware,the"toning out"of all wire or cable pairs, terminating and cross connecting all utilized pairs
appropriately to complete the installation. The contractor shall provide the cost per run to test and tone out the
existing wire and cable.
The total cost and description of the services and hardware necessary shall be provided to the purchaser as an
unlisted option" in the contractor's proposal and may be accepted or rejected by the purchaser.
A premise distribution wiring system in a State office building managed by the Department of Management
Services once utilized by an agency shall not be considered as existing wire and cable. Each PDWS wall outlet
will be identified as the PDWS station terminating block and be certified for use.
Wire and Cable Surge Protection
Central office telephone dial tone service station/cable surge protectors shall meet the following requirements:
single or multi-staged design, utilize the telephone industry standard five pin foot print plug-in,or clip-on/66
block, or punch-down/66 block or screw terminal method of connection,utilize solid state or solid state and
gas tube components, operate bi-directionally,provide sneak current protection, operate in 32'to 104°F
temperature,and provide a tip-to-ring and tip-to-ground and ring-to-ground peak pass-through voltage of
300V when subjected to at least one of the following tests and verified by provided test sample waveforms:
I•) The metallic voltage surge(between tip& ring)and the longitudinal voltage surge(between tip&ring
tied together and the ground)as specified in Part 68.302(d)and (e)of Title 47 Telecommunications of
the Code of Federal Regulations.
2.) Tile Category B Impulse or Ringwave of ANSWEEE C62.41-1980(formerly IEEE Std. 587-1980).
3•) The Voltage Surge Test in Paragraph 3.4 and the Current Surge Test in Paragraph 3.6 of REA Bullcntin
345-50(PE-60).
4•) The Impulse Breakdown Voltage Test in Paragraph 4.24 and the Impulse Life Test in Paragraph 4.32 or
REA Bullentin 345-83 (PE 80).
5•) 1000V peak 10 X 1000 microsecond I00A waveform.
6•) CCITT Recommendation K.17,waveform of Column No. 5 of Table 1/K.17.
7•) Any of the preceding waveforms with a greater value of current.
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The following are approved examples: Cite] America B/10/E280T(10 pr. Punch-Down/66 Block), 1325/E280T
(25 pr. Punch-Down/66 Block), Edco TSP-66-200(plug-in)TSP-200(clip-ott/66 block), Porta Systems 15
SCN-240V(plug-in). The bidder shall specify the telephone service surge protector(and surge protector
assembly for 5-pin plug-in protector) that will be provided. The cost of each surge protector and protector
module are to be priced installed and separately. All protector modules and station blocks shall be connected
t with No. 6 AWG or larger solid copper insulated wire to the equipment room single point ground on the
plywood backboard. This cost shall be included in the cost of the block and/or protector module.
PURCHASING CARD PROGRAM
The State of Florida has implemented a purchasing card program through NationsBank, using the Visa
network. Vendors will receive payment from the purchasing card in the same manner as other Visa purchases.
Please indicate your ability to accept Visa in the space provided on the Ordering Instruction sheet of the bid.
INTERNET HOME PAGE
The Contract resulting from this bid will become a public document. The State of Florida, Division of
Purchasing(DOP)is using the Florida Communities Network(FCN)on the Internet World Wide Web(W W W)
to distribute State Term Contracts and product information to eligible users and other interested entities who
may subscribe to this service and pay the appropriate access fee.
While not required at this time,each CONTRACT VENDOR is encouraged to develop and maintain a HOME
PAGE on the Internet W W W. The Home Page must be compatible with the most recent version of browser
software being used by the Division of Purchasing. As of the writing of this solicitation,Netscape Navigator
3.0 is the DOP browser standard. The DOP intends to upgrade to new browser versions as they become
available and fully tested, at its discretion.
The Universal Resource Locator(URL) for the INTERNET HOME PAGE must be listed in the space
provided on the Ordering Instructions page of tire bid.
PRICE LISTS
On any contract where pricing is based on a Manufacturer's or Dealer's published price list(net or discounted),
the price list must be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch
diskette as a Word For Windows file. Any subsequent revisions shall be submitted in the same format to the
Division of Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs only
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only-no landscape
• No Tables
• No Headers or Footers
• No Excel Files
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The Division of Purchasing,at its discretion,may allow the CONTRACT I IOLDER to configure its own
PRICE LIST of eligible offerings and to post the prices on the CONTRACT HOLDERS Internet Home Page.
However, all initial pricing and any subsequent price changes must be reviewed and approved by the Division of
Purchasing Contract Administrator before they can be posted to the CONTRACT HOLDER Internet Home
Page.
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Failure to submit the information required in this section will be grounds for disqualification of your bid and/or
removal from any resulting contract.
INTERFACE REQUIREMENTS
Contractors are responsible for identifying and resolving any system interface requirements that may be
necessary to connect and satisfactorily operate the system with the regulated common carrier dialed switched
network, Centrex and Private Line Service including the State of Florida CCSA SUNCOM Network, the
purchaser's PABX,and the purchaser's peripheral equipment. All interface problems are the responsibility of
the contractor and should be discovered and resolved during the checkout period.
SERVICE AREAS
Bidder may bid in one(1)or more service areas as shown on the attached Distract Map. Space is provided for
bidder to circle service area(s)on the price sheet. If no service area(s)are circled, bids will be considered
"statewide".
ACCEPTANCE
A. "Not Installed" Equipment: During the period the equipment is in transit,up to and including the date
of acceptance by the purchaser,the bidder shall be responsible for all risks of loss or damage to the
equipment. Once the purchaser has physically accepted the equipment the risk of loss or damage
becomes the purchaser's.
B. "Installed" Equipment: During delivery and installation,the bidder shall be responsible for all risks of
loss or damage to the equipment. Within two(2)consecutive working days after the equipment
installation and equipment check out by the contractor and upon the purchaser's inspection and
verification that the equipment is satisfactorily installed,programmed, interfaced and working properly,
then the equipment will be considered accepted and all risks of loss or damage become the purchaser's
responsibility.
TRAINING: "INSTALLED EQUIPMENT"
The contractor shall provide on-site training to the purchaser's personnel on the operational use of the features
of the equipment for quantities of 11 instruments and up. The cost of training shall be included in the cost of
the equipment.
One(1)copy of the training material shall be submitted to the Information Technology Program, at no
additional cost. The Information Technology Program, Field Consultant Section,at 4050 Esplanade Way,
Tallahassee, Florida 32399-0950, shall be notified prior to training and may participate in training at their
discretion. Training shall be as follows:
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/ A.) One(1) week Prior to cut-over-Group sessions for a nraximmilm of 15 people, two(2) hours each, to
the purchaser's personnel conducted by both the contractor and the purchaser's key personnel.
B.) Day of cut-over-on site availability of one (1)representative of the contractor between 8:00 -5:00 P.M.
to provide any required assistance to the purchaser's personnel.
C.) One week after cut-over-group sessions for a maximum of 20 people per session, two(2) hours each,
to the purchaser's personnel conducted by the contractor.
Above training, item C is applicable for orders replacing an existing Key or PABX Telephone systems
with a pure centrex system only.
The contractor shall provide all material and equipment necessary to perform the training and shall utilize actual
equipment. Additional training may be required by the purchaser. This additional training is to be charge by a
per hour rate and one(1)trip charge per site training.
INSTRUCTION MANUALS AND PAMPHLFTS
Two (2) sets of instruction manuals,attendant console user guide pamphlets and station user guide pamphlets
for all equipment purchased shall be provided to the purchaser. Additionally,a station and console user guide
pamphlet and one set of technical documentation shall be provided to the purchaser for each station instrument
and attendant console purchased,respectively. The instruction manuals shall be sufficient to permit the
purchaser's personnel to operate the equipment.
Within 20 days of notice of award by the Division of Purchasing fifteen(15)sets of instruction manuals,
console user pamphlets and station user pamphlets shall be provided to the Information Technology Program
for all equipment which the contractor has received an award.The cost of the manuals and pamphlets shall be
included in the cost of time equipment.
The instruction manuals shall contain, but not be limited to:
A. A section defining the capabilities of the equipment(specifications).
B. A general section describing the technical operation of the equipment.
C. A section pertaining to station user instructions.
D. A section pertaining to procedures, or instructions which the attendant console user must follow.
E. System installation and maintenance.
F. All revision information pertaining to the contractors equipment shall be supplied to the purchaser and
to the Division of Purchasing at no additional cost as it becomes available. (This includes corrections to
the instruction manual, etc.).
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WARRANTY
All items furnished hereunder are warranted against defect in materials and workmanship for a minimum period
of two(2)years or equivalent to the manufacturer's warranty period, which ever is greater, from the date of
acceptance by the purchaser. Should any defects in workmanship or materials, excepting ordinary wear and
tear,appear during the warranty period, the contractor shall repair or replace such items no later than two(2)
working days upon receipt of a written notice from the ordering agency. In case of"not installed equipment,"
they can be picked up or be shipped to the contractor at the contractor's expense. In case of"installed
equipment," the contractor may have to visit the premise within two(2)working days after notification of any
defect. The warranty shall cover materials, labor and transportation charges, if any.
FVALUATION/AWARD
Bid awards will be made by service area (see District Map)to the bidder having the lowest total cost of four(4)
types of wire runs/protectors/power supplies/trip charges and twelve(12)selected commodities and quantities
to be announced at the bid opening prior to opening any bid responses. To be considered for an award,all
sixteen(16) items having commodity numbers plus all station wire and cable items must be bid. All other
provisions of Awards paragraph, General Conditions remain in effect.
INSURANCE.WORKERS' COMPFNSATION
The contractor shall take out and maintain during the life of this agreement, Workers'Compensation Insurance for all
of his employees connected with the work of this project and,in case any work is sublet,the contractor shall require
the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such
employees are covered by the protection afforded by the contractor. Such insurance shall comply fully with the
Florida Workers'Compensation law. In case any class of employees engaged in hazardous work under Otis contract
at the site of the project is not protected under the Workmen's Compensation statute, die Contractor shall provide,
and cause each sub-contractor to provide,adequate insurance, satisfactory to die Purchaser, for the protection of his
employees not otherwise protected.
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SPECIFICATIONS
FEATURE PHONES
STATE OF FLORIDA Specification
No.: 730-030
DEPARTMENT OF MANAGEMENT SERVICES Effective
DIVISION OF PURCHASING Date: 01-16-98
(Rev.)
COMMODITY
NUMBERS (SEE TABLE 1)
1.0 SCOPE
This specification covers specific type"Not Installed"and"Installed"telephone and data instruments
and other peripheral equipment or their functional equivalent for user application with the Northern
Telecom, Inc.,(NTI)DMS-100 switch. All proprietary Instruments shall work with the DMS-100
Integrated Voice Data Digital Line Card.
2.0 APPLICABLE PUBLICATIONS AND STANDARDS
The following publications and standards of the current issue on the date of Invitation to Bid shall be a
part of this specification. In the event of inconsistencies between this specification and these
publications and standards,the requirements of this specification shall take precedence.
Apnlicable Manufacturer's Instructions and Standard Practices
Federal Communications Commission Rules and Regulations
Application for copies should be addressed to:
Federal Communications Commission
Washington, D.C. 20554
Electrical Industries Association Standards
EIA RS-470 Telephone Instruments with Loop Signaling for Voiceband Applications.
EIA RS-478 Multi-Line Key Telephone Systems(KTS)for Voiceband Applications.
EIA RS-232 Interface Between Data Terminal Equipment and Data Communication Equipment
Employing Serial Binary Data Interchange.
EIA RS-464 Private Branch Exchange(PBX) Switching Equipment for Voiceband Applications.
Application for copies should be addressed to:
Electronic Industries Association
Engineering Department
Standard Sales Office
2001 Eye Street, NW
Washington, D.C. 20006
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National Electrical Code
Application for copies should be addressed to:
National Fire Protection Association
470 Atlantic Avenue
Boston, Massachusetts 02210
American Telephone and Telegraph Com an
Notes on the Network
Application for copies should be addressed to:
Western Electric Company, Incorporated
Commercial Sales
Post Office Box 20046
Greensboro,North Carolina 27420
Technical Reference Private Line Interconnection—Voice A lication PUB 4320
Application for copies should be addressed to:
Publishers Data Center, Inc.
Post Office Box C 738
Pratt Street Station
Brooklyn,New York 11205
Code of Federal Regulations
Title 47—Telecommunications,
Part 68—Connection of Terminal Equipment to the Telephone Network
Application for copies should be addressed to:
Superintendent of Documents
U.S. Government Printing Office
Washington, D.C. 20402
3.0 REQUIREMENTS_
3.1 TECHNICAL DOCUMENTATION FOR BID EVALUATION
If bidding other than the make(s)and model(s) specified,technical documentation is required to
th the specified equipment.
le following
isdemonstrate
required to beesubmitted long with tional equivalence t l documentation
any other documentation that the bidder deems necessary
to show compliance:
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A. Installation and Maintenance Manual(s)
B. Feature Description Manual(s)
C. Programming Manual(s)
D. Station and Console User Guides
Documentation shall be in the form of printed product literature,engineering drawings,
instruction or maintenance manuals or other published literature.
In the event the information required by this paragraph is not available as printed or published
literature,then the bidder is required to furnish in detail, with full engineering support data the
information required to determine specification compliance. Individual specifications and
requirements must be addressed;a general statement such as"complies with all requirements," is
not acceptable.
One(1)copy of the technical documentation is required to be provided. All bidders must be
prepared to submit a duplicate set of the technical documentation after posting of the contract
awards.
Products bid shall meet or exceed all specifications.
3.2 TELEPHONE AND DATA INSTRUMENTS
The following NTI (or approved functional equivalent)instrument and data instrument types
with commodity numbers,along with a brief description of each, is included in this bid:
1) Commodity Number: 730-030-220-0050
Meridian M8001 Business Set
Meridian M8001 Business Set NTI Order Number NT2N57AAXX 13 or functional
equivalent. This is the most basic set. It is an analog, line powered telephone set
compatible with Centrex, PBX,or stand alone environment. Meridian M8001 features
include voltage message waiting indicator, line status visual indicator,desk/wall
mountable and adjustable ringer volume.
2) Commodity Number: 730-030-220-0080
Meridian M8003 Business Set
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Meridian M8003 Business Set NTI Order Number NT2N26AAXX 11 or functional
equivalent. This set is functionally similar to the M8001 terminal. It is an analog, line
Powered telephone set compatible with Centrex, PBX,or stand alone environment.
Meridian M8003 includes 3 fixed keys for Link, Redial and Mute as well as features
including voltage message waiting indicator, line status visual indicator,desk/wall
mountable and adjustable ringer volume.
3) Commodity Number: 730-030-220-0100
Meridian M8009 Business Set
Meridian M8009 Business Set NTI Order Number NT2N24AAXX41 or functional
equivalent. Like M8001, this set is an analog, line powered telephone set compatible
with Centrex,PBX,or stand alone environment. Meridian M8009 features include six
(6)programmable memory keys, voltage message waiting indicator, Link key for switch
hook flash, line release key,redial key,hold key, line status visual indicator,desk/wall
mountable with parallel line jacks for extension, fax and modem and adjustable receiver
volume.
4) Commodity Number: 730-030-220-0200
Meridian M8314 Handsfree Business Set
Meridian M8314 Handsfree Business Set NTI Order Number NT2N30AAXX or
functional equivalent. This is an analog, locally powered telephone set compatible with
Centrex, PBX,or stand alone environment. Meridian M8314 features include Handsfree
with mute, tiltablc 2 X 16 alphanumeric LCD display with associated contrast key,
English/Spanish language prompt option,eight(8)programmable memory keys, fifty
(50)name and number directory, scroll keys, voltage message waiting indicator,Link
key for switch hook flash,line release key,redial key, with functional capability to redial
the last five(5)numbers dialed,programmable call timer,hold key, line status visual
indicator, desk/wall mountable with parallel line jacks for extension,fax and modem and
adjustable receiver volume and four(4)selectable ringing cadences. It is hearing aid
compatible and complies with American with Disability Act(ADA).
5) Commodity Number: 730-030-220-0210
Meridian M8417 2-Line Handsfree Business Set
Meridian M8417-2 Handsfree Business Set NTI Order Number NT2N32AAXX or
functional equivalent. This is 2-line analog,locally powered telephone set compatible
with Centrex, PBX, or stand alone environment. Meridian M8417-2 features include
two lines,Handsfree with mute,conference key,tillable 2 X 16 alphanumeric LCD
display with associated contrast key, English/Spanish language prompt option,eight(8)
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programmable memory keys,one hundred(100)name and number directory, scroll keys,
voltage message waiting indicator, Link key for switch hook flash, line release key, redial
key,with functional capability to redial the last five(5)numbers dialed, programmable
call timer,hold key, line status visual indicator,desk/wall mountable with parallel line
jacks for extension, fax and modem and adjustable receiver volume and four(4)
selectable ringing cadences. It is hearing aid compatible and complies with American
with Disability Act(ADA).
6) Commodity Number: 730-030-220-0220
Meridian M9216-CLASS Featured Set
Meridian M9216 CLASS Featured Set NTI Order Number NT2N33AAXX or functional
equivalent. This is a locally powered telephone set, compatible with Centrex, PBX, or
stand alone environment. Meridian M9216 features include calling name/number
delivery with subscription to CLASS feature,tiltable 2 X 16 alphanumeric LCD display
with associated contrast key,on-hook dialing, English/Spanish language prompt option,
ten(10)programmable memory keys,call logging of twenty five (25)calls,redial key
with functional capability to redial the last five(5)numbers dialed,scroll keys,voltage
message waiting indicator, Link key for switch hook flash, line release key,redial key,
programmable call timer,hold key, line status visual indicator, multiple area code
stripping,desk/wall mountable with parallel line jacks for extension, fax and modem and
adjustable receiver volume and four(4)selectable ringing cadences. It is hearing aid
compatible and complies with American with Disability Act(ADA).
7) Commodity Number: 730-030-220-0230
Meridian M9316 CLASS Handsfree Business Set
Meridian M9316 CLASS Handsfree Business Set NTI Order Number NT2N31AAXX
or functional equivalent. This is a locally powered telephone set compatible with
Centrex, PBX,or stand alone environment. Meridian M9316 features include calling
name/number delivery with subscription to CLASS feature,tiltable 2 X 16 alphanumeric
LCD display with associated contrast key, fifty(50)name/number directory,on-hook
dialing,English/Spanish language prompt option,eight(8)programmable memory keys,
call logging of fifty(50)calls,scroll keys,voltage message waiting indicator, Link key
for switch hook flash,line release key,redial key,programmable call timer,hold key, line
status visual indicator,multiple area code stripping,desk/wall mountable with parallel
line jacks for extension, fax and modem and adjustable receiver volume and four(4)
selectable ringing cadences. It is hearing aid compatible and complies with American
with Disability Act(ADA).
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8) Commodity Number: 730-030-220-0450
Meridian M9417 CLASS 2 Line Handsfree Business Set
Meridian M9417 CLASS 2-Line Handsfree Business Set NTI Order Number
NT2N36AAXX or functional equivalent. This is a locally powered telephone set
compatible with Centrex,PBX,or stand alone environment. Meridian M9417 features
include calling name/number delivery with subscription to CLASS feature, tiltable 2 X 16
alphanumeric LCD display with associated contrast key,one hundred(100)
name/number directory, on-hook dialing, English/Spanish language prompt option,six
(6)programmable memory keys for feature or auto-dialing access,call logging of one
hundred(100)calls, scroll and cursor keys,voltage message waiting indicator, Link key
for switch hoot: flash, line release key, redial function of the last five(5)numbers dialed,
programmable call timer,hold key,line status visual indicator, multiple area code
stripping,desk/wall mountable with parallel line jacks for extension, fax and modem and
adjustable receiver volume and sixteen(16)customizable options, Page key options, Call
Director options,and four(4)selectable ringing cadences per line. It is hearing aid
compatible and complies with American with Disability Act(ADA)and provides
Handsfree with Mute.
9) Commodity Number: 730-030-220-0510
Meridian M5008 Multi-Line Business Set 11,with Eight Programmable Keys
Meridian M5008 Multi-Line Business Set 11, NTI Order Number NT4X40XX or
functional equivalent. Loop powered, with three(3) fixed and eight(8)programmable
line/feature keys, with LCD indicators,on-hook dialing,volume control(i.e. ringing,dial
tone, busy tone and on-hook monitoring), feature in-use indicators,hold and release
keys, supports Multiple Appearance Directory Numbers, and is compatible with
Meridian 22 button add-on module for line/feature expansion.
10) Commodity Number: 730-030-220-0520
Meridian M5208 Multi-Line Feature Display Set 11,with Eight Programmable
Keys
Meridian M5208 Multi-Line Feature Display Set 11, with Eight Programmable Keys NTI
Order Number NT4X41XX or functional equivalent. Loop powered, with three(3)
fixed and eight(8)programmable line/feature keys, with LCD indicators,on-hook
dialing, volume control(i.e. ringing,dial tone, busy tone and on-hook monitoring),
feature in-use indicators,hold and release keys, supports Multiple Appearance Directory
Numbers, and is compatible with Meridian 22 button add-on module for line/feature
expansion and a built-in two line X 24 character(tinged display.
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11) Commodity Number: 730-030-220-0530
Meridian M5216 Multi-Line Business Set 11 with Display (ACD), Fourteen
Programmable Keys
Meridian M5216 Multi-Line Business Set 11 with Display(ACD), Fourteen
Programmable Keys NTI Order Number NT4X44XX or functional equivalent.
Integrated speakerphone, locally powered, fourteen programmable line/feature keys with
LCD indicators,handset and speaker volume control, hold, release, mute, and handsfree
keys,modular port for headset support. Compatible with 22 button add-on module
(maximum of two) for line/feature expansion. This set is specifically designed for ACD
applications.
12) Commodity Number: 730-030-220-0540
Meridian M5316 Multi-Line Feature Handsrree Display Set with Fourteen
Programmable Keys
Meridian M5316 Multi-Line Feature Handsfree Display Set with Fourteen
Programmable Keys NTI Order Number NT4X42XX or functional equivalent.
Integrated speakerphone, locally powered, fourteen programmable line/feature keys with
LCD indicators, handset and speaker volume control,hold release, mute and handsfree
fixed keys. Compatible with Meridian 22 button add on modules feature expansion and
built-in tow line X 24 character hinged display.
13) Commodity Number: 730-030-220-0550
Twenty two Button Add-On Module for Business and Feature Sets
Meridian M522 Twenty two Button Add-On Module for Business and Feature Sets.
NTI Order Number NT4X43XX or functional equivalent expands the sets by 22 keys
usable as lines and/or feature access keys. The 22 keys have LCD indicators.
14) Commodity Number: 730-030-220-0580
Venture Multi-Line CLASS Business Set with Display, Intercom and Handsfree
The Venture Multi-Line CLASS Business Set NTI Order Number NT2N8IXX or
functional equivalent. It consist of a 3 line CLASS set with intercom and inter terminal
signaling capabilities. The set offers handsfree operation and utilizes a 3 line display for
CLASS information. LED line indicators are used as Busy Lamp Field(BLF). It is
locally powered and includes 8 memory,the intercom,directory, redial,quit,change,
delete,conference, transfer, save,services,callers,hold, flash(link)goodbye(release),
options, four navigation and action keys.
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IS) C9HHltodety#i,,,r,..e.=3.^.4g'1 „-z�"_M0
Desk
DISCONTINUED
Desk Mount Data Unit(Low Speed)NTI Order Number NT4X25AN or functional
equivalent. The low speed data unit has user selectable speeds of 300,1200, 2400,4800,
9600, and 19200 bps either synchronous or asynchronous keyboard dialing.
16) C-O HHredi{y-NHHtbe., can non „n 2440
BesHigh8peed—
DISCONTINUED
Desk Mount Data Unit(High Speed) NTI Order Number NT4X25AP or functional
Equivalent. The high speed data unit provides synchronous user selectable speeds of48,
56,and 64 KBPS. It has a ring again key,a 12-key pad for dialing,and provides CSDC
inter-working.
3.3 COLOR
The standard color will be ash and black. However, if other colors are available, the State of Florida
may exercise a color change for a select segment of equipment. The State will not accept any extra
charges for multiple color availability. The vendor shall supply a color coordinated handset cord. The
mounting cord shall be either color-coordinated or neutral gray color.
3.4 CORDS
The price of the instrument shall include a standard length handset cord of not less than nine(9)feet and
a line cord of not less than seven(7) feet.
3.5 POWER SUPPLIES
Equipment pricing will include the cost of any 110 volt ac power supplies or AC transformers required
for operation. However, a bid cost shall be submitted for power supplies or the transformers in the
event there are failures after the warranty period.
3.6 BATTERIES
Any equipment bid requiring battery power to operate certain features,shall be included in the price of
the equipment. Also,a bid cost shall be submitted for additional batteries if applicable.
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3.7 FEDERAL COMMUNICATIONS COMMISSION (FCC) REGISTRATION
Registration in accordance with Federal Communications Commission(FCC) Rules and Regulations is
required for all equipment connected to the regulated common carrier switched and private networks.
The bidder shall submit with his bid the FCC registration number and the ringer equivalence of the
applicable equipment.
4.0 SAMPLING, INSPECTION AND TESTING
Sampling, Inspection and Testine: Upon request,the contractor shall provide a sample, free of all
charges, of each contract equipment item for non-destructive testing. These items may be kept up to
thirty(30)consecutive calendar days and thereafter returned at contractor's expense.
5.0 PREPARATION FOR DELIVERY
5.1 PACKING
Items shall be packed in containers to ensure safe delivery to the destination.
5.2 MARKING
All containers delivered to the purchaser,shall bear markings and/or a packing slip,on the outside of the
container,showing:
A. Contractor's Name
B. Purchase Order Number
6.0 NOTES
6.1 SPECIFICATION DEVIATION
Commodities procured under this specification shall not deviate from those originally contracted for
without written approval from the Division of Purchasing.
6.2 SPECIFICATION REVISION
This specification shall, until revised or rescinded by the Division of Purchasing,apply to each future
purchase and contract for the commodities described herein.
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PRICE SHEI f
Telephone Instruments and Data Equipment
Commodity No. Not Installed Installed*
and Descriptioi Quintit Unit Price Unit Price
(1) 730-030-220-0050
Meridian Business Set 1-10 $ 31.74 (la) $ 50.49 (le)
11-50 31.64 (lb) 50.14 (10
51-100 31.42 (1c) 49.67 (1g)
101 &Over 31.40 (Id) 49.40 (1h)
Make and Model Bid: Meridian M8001 Business Set NT2N57AAXX
Colors Available: Black&Ash
(2) 730-030-220-0080
Meridian Business Set 1-10 $ 35.84 (2a) $ 54.59 (2c)
I1-50 35.64 (2b) 54.14 (2f)
51-100 35.24 (2c) 53.49 (2g)
101 &Over 34.64 (2d) 52.64 (2h)
Make and Model Bid: Meridian M8003 Business Set NT2N26AAXX
Colors Available: Black&Ash
(3) 730-030-220-0100
Meridian Business Set 1-10 $ 59.27 (3a) $ 77.77 (3e)
11-50 59.17 (3b) 77.67 (3f)
51-100 59.07 (3c) 77.32 (3g)
101 &Over 59.00 (3d) 77.00 (3h)
Make and Model Bid: Meridian M8009 Business Set NT2N24AAXX
Colors Available: Black&Ash
(4) 730-030-220-0200
Meridian Business Set 1-10 $ 121.26 (4a) $ 139.21 (4e)
11-50 121.06 (4b) 137.51 (4f)
51-100 120.96 (4c) 137.21 (4g)
101 & Over 120.90 (4d) 137.00 (4h)
Make and Model Bid: Meridian M8314 Handsfree Business Set NT2N30AAXX
Colors Available: Black&Ash
Circle Service Area(s) Bid. (See District Map) Service Area: Western, Northern,Central, Southern
Vendor: Telecom Rep_onse, Inc.
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(5) 730-030-220-0210
2-Line Handsfree 1-10 $ 133.62 (5a) $ 152.37 (5e)
Business Set 11-50 131.80 (5b) 149.48 (50
51-100 131.68 (5c) 149.24 (5g)
101 &Over 131.48 (5d) 148.64 (5h)
Make and Model Bid: Meridian M8417 2-Line Handsfree Business Set NT2N32AAXX
Colors Available: Black&Ash
(6) 730.030-220-0220
CLASS Feature Set 1-10 $ 122.19 (6a) $ 140.94 (6e)
11-50 121.31 (6b) 138.11 (60
51-100 120.63 (6c) _ 136.39 (6g)
101 &Over 120.43 (6d) 135.97 (6h)
Make and Model Bid: Meridian M9216 CLASS Feature Set NT2N33AAXX
Colors Available: Black&Ash
(7) 730-030-220-0230
CLASS Handsfree 1-10 $ 134.45 (7a) $ 153.20 (7e)
Business Set 11-50 133.01 (7b) 151.51 (70
51-100 132.57 (7c) 150.82 (7g)
101 &Over 132.47 (7d) 150.47 (7h)
Make and Model Bid: Meridian M9316 CLASS Handsfree Business Set NT2N31AAXX
Colors Available: Black&Ash
(8) 730-030-220-0450
CLASS Handsfree 1-10 $ 169.59 (8a) $ 188.34 (8e)
2-Line Business Set 11-50 169.44 (8b) 187.94 (80
51-100 169.16 (8c) 187.41 (8g)
101 &Over 168.95 (8d) 186.95 (8h)
Make and Model Bid: Meridian M9417 CLASS Handsfree 2-Line Business Set NT2N36AAXX
Colors Available: Black&Ash
Circle Service Area(s)Bid. (See District Map) Service Area: Western, Northern,Central, Southern
Vendor: Telecom Response, Inc.
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(9) 730-030-220-0510
Multi-Line Set 1-10 $ 138.56 (9a) $ 154.86 (9e)
(8-Prog. Keys) 11-50 138.12 (9b) 153.12 (9f)
51-100 136.43 (9c) 151.43 (9g)
101 & Over 134.77 (9d) 149.77 (9h)
Make and Model Bid: Meridian M5008 Business Set NT4X40XX
Colors Available: Black&Ash
(10) 730-030-220-0520
Feature Display Set 1-10 $ 274.86 (10a) $ 292.11 (10e)
(8-Prog. Keys) I1-50 269.86 (lob) 287.11 (100
51-100 268.88 (10c) 286.13 (10g)
101 &Over 268.00 (10d) 285.25 (10h)
Make and Model Bid: Meridian M5208 M/L Feature Display Set NT4X41XX
Colors Available: Black&Ash
(11) 730-030-220-0530
Feature Multi-Line 1-10 $ 375.25 (11a) $ 386.50 (11c)
ACDw/Display Set 11-50 372.75 (11b) 382.68 (1If)
(14-Prog. Keys) 51-100 372.25 (11c) 381.25 (1Ig)
101 &Over 371.75 (11d) 379.00 (11h)
Make and Model Bid: Meridian M5216 M/L ACD w/Display Set NT4X44XX
Colors Available: Black&Ash
(12) 730-030-220-0540
Feature Handsfree 1-10 $ 376.25 (12a) $ 388.50 (12e)
Display Set 11-50 374.75 (12b) 384.25 (120
(14-Prog. Keys) 51-100 374.25 (12c) 383.50 (12g)
101 &Over 370.25 (12d) 379.00 (12h)
Make and Model Bid: Meridian M5316 M/L Handsfree Display Set NT4X44XX
Colors Available: Black&Ash
Circle Service Area(s)Bid. (See District Map) Service Area: Western, Northern, Central, Southern
Vendor:_Telecom Response, Inc.
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(13) 730-030-220-0550
Twenty Two Button 1-10 $ 99.80 (13a) $ 114.80 (13c)
Add-On Module 11-50 99.80 (13b) 114.80 (13t)
51-100 99.80 (13c) 11480 (13g)
101 & Over 99.80 (13d) 114.80 (13h)
Make and Model Bid: Meridian M522 Add-On Module NT4X43XX
Colors Available: Black &Ash
(14) 730-030-220-0580
Venture Multi-Line 1-3 230.52 (14a) $ 248.77 (14c)
CLASS, Business Set 4-6 228.42 (14b) 248.52 (14t)
7-10 228.20 (14c) 248.27 (14g)
I &Over 228.00 (14d) 248.20 (1411)
Make and Model Bid: Venture Multi-Line CLASS Business Set NT2N8IAAXX
Colors Available: Black &Ash
(15) 730 0 220 2110
Desk-MeuntData 1-10 $ X (15a) $ X (15e)
Uffit-6ew-Speed 11-50 _X (15b) X (150
DISCONTINUED 51-100 X (15c) X (15g)
101 &Over X (15d) X (15h)
Make and Model Bid: " „esker on-Dnt rr}n#-1-e+v A TA VO[A AI
Colors Available:
NOTE 1: If an add-on module is to be used with a M5008 instrument, an additional power supply is required.
Circle Service Area(s)Bid. (See District Map) Service Area: Western, Northern, Central, Southern
Vendor: Telecom Resnonse. Inc.
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(16) 730-030-220-2120
Desk Metnit Data 1-10 $ X (16a) $ X (16c)
rUnit_llig, Speed 11-50 X (16b) X (160
DISCONTINUED 51-100 X (16c) X (16g)
101 &Over X (16d) X (16h)
Make and Model Bid: Autod+atToo Bata IInit lli ' c' AP
Colors Available:
NOTE 1: If an add-on module is to be used with a M5008 instrument,an additional power supply is required.
Units that require other than normal 3 or 4 cable pair,should have them included on the"installed"
price items. Cable will he air plenum rated.
Circle Service Area(s)Bid. (See District Map) Service Area: Western, Northern, Central, Southern
Vendor: Telecom Response Inc
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PRICE SHEET
Telephone Instruments and Data Equipment
OTHER ACCESSORIES: Other equipment and supplies such as plantronics or equivalent telephone
headset, noisy location handsets,AC transformers,shoulder rest, Companion 4S Speakerphone,old
proprietary set wall mount kit,extended handset and Oat line cords that are not listed may bid by the
bidder. This equipment pricing will not be used in the bid evaluation.
Commodity No. 730-030-220- Not Installed
and Description Installed*
uantit Unit Price Unit Price
(17)
1-10 j 196.40 (17a
11-50 194.40 (17b) 209.40 (17
51-100 192.40 (17Q
101 & Over (17c) 207.40 (17g)
190.40 (17d) 205.40 (17h)
Make and Model Bid: Plantronics M-10/H41
Colors Available:
(18)
1-10 194.40 (18a) 209.40
11-50 192.40 (186) 20740 —(18e)
51-100 190.40 (18c) 204.40 (I80
101 & Over 188.40 (I8d) 202.40 ( g)
(18h)
Make and Model Bid: Plantronics M-10/1151
Colors Available: Black
(19)
1-10 14.36 (19a) 20.36 (19e)
13.86 (19b) 19.86
51-100 13.36 (19f)
101 & Over 13.00 (19c) 19.36 (19g)
(19d) 19 00 (19h)
Make and Model Bid: Dvna Tech Soft XXX
Colors Available: Ash&Black
Units that require other than normal 3 or 4 cable pair, should have them included on the"installed"
price items. Cable will be air plenum rated.
Circle Service Area(s)Bid. (See District Map) Service Area: Western, Northern,Central, Southern
Vendor: 'relecom Response Inc
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(20)
1-10 $ 0.28/ft. (20a) $ 0.50/ft (20c)
11-50 0.28/ft. (20b) 0.50/ft_(200
51-100 028/ft (20c) 0.50/ft (20g)
101 &Over 0.28/ft. (20d) 0.50/ft. (20h)
Make and Model Bid: ASI Line Cords
Colors Available: Silver
(21)
1-10 $ 3.45 (21a) $ 9.45 (21c)
11-50 3.45 (21 b) 9.45 (21 f)
51-100 3.45 (21c) 9.45 (21g)
101 &Over 3.45 (2)d) 9.45 (21h)
Make and Model Bid: ASI Handset Cords-]2 feet
Colors Available: Ash&Black
(22)
1-10 $ 6.75 (22a) $ 9.45 (22e)
11-50 6.75 (22b) 9.45 (220
51-100 6.75 (22c) 9.45 (22g)
101 &Over 6.75 (22d) 9.45 (22h)
Make and Model Bid: ASI Handset Cords-25 feet
Colors Available: Ash.& Black
Units that require other than normal 3 or 4 cable pair,should have them included on the"installed"
price items. Cable will be air plenum rated.
Circle Service Area(s) Bid. (See District Map) Service Area: Western, Northern, Central, Southern
Vendor: Telecom Response Inc
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(23)
I_10 $ I5.00 (23a) $ 21.00 (23c)
11-50 15.00 (23b) 21.00 —(230
51-100 14.75 (23c) 14.75 (23g)
101 & Over 14.75 (23d) 14.75 (23h)
Make and Model Bid: Tetrad TRD-560 Ground Bus Bar
Colors Available:
Units that require other than normal 3 or 4 cable pair, should have them included on the"installed"
price items. Cable will be air plenum rated.
STATION WIRE AND CA13LE
Inside Buildink Manufacturer and Part Number Price Per Run Per Foot
Type 1,Standard 4 Pair General Cable 7023120 $0.40 (Iw)
Type 2,Air Plenum 4 Pair General Cable 7043813 $0 55 (2w)
Type 3,Standard 12 Pair General Cable 2133026 $0.65 (3w)
Type 4,Air Plenum 12 Pair General Cable 2131269 $0.72 (4w)
Type 5, Standard 25 Pair General Cable 2133032 $0.80 (5w)
Type 6,Air Plenum 25 Pair General Cable 2131256 $1.05 (6w)
BLOCKS AND SURGE PROTECTOR AND OTHER MISCELLANEOUS EQUIPMENT AND
SERVICES
Inside Buildine Manufacturer and Part Number Price
Type 66 Block VariTronics 66-M150 $8.65 (lbl)
Protector Module Edco TSP-200 $12.26 (lam)
Protector VariTronics 66-M 150 $865 (lp)
110 AC Power Supply
(Not Installed Only) Transtronics S8544 $11.78 Ops)
Additional Training
(Per Hour) S-TRN $28.00 (1tr)
Unit Trip Charge
(Per Trip) S-UTC $20.00 (1tc)
Existing Wire/Cable Tone
Out Cost—Cost Per Run S-TEST $10.00 (1to)
Circle Service Area(s) Bid. (Sec District Map) Service Area: Western, Northern,Central, Southern
Vendor: Telecom Response, Inc.
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OTHER ACCESSORIES
CONTINUED
PRICE SHEET
Commodity No. 730-030-220-
And Description
Not Installed Installed*
Unit Price Unit Price
(24) AC Adapters
Quantity
(24.a) Nortel M8000/M9000 Series 1-3 13.78 . 2� 1.78
Used for the following 3-5 $13.52 $21.78
Sets: M8009, M8314, 5-8 13.26 2$ 1.78
M9216, M9316 8 &Over . 13.16 2$ 1.78
Make and Model: Nortel One Line M8000/M9000 Series Power Transformer- Part No. - A0620086
Colors Availabel:
Not Installed Installed*
uanti Unit Price Unit Price
(24.b)Nortel M8000/M9000 Series 1-3 13.78 21.78
Used for the following 3-5 13.52 21.78
Sets: M8417, M9417 5-8 . 13.16 21.78
Make and Model: Nortel Multi Line M8000/M9000 Series Power Transformer-Part No. - A0640957
Colors Available:
Not Installed Not Installed
uantit Unit Price Unit Price
(24.c)Nortel M5000 Series 1-3 $46.94 54.94
Used for the following 3-5 $46.68 5$ 4.94
Sets: M5216, M5316 5-8 46.42 5$ 4.94
8-Over . 4$ 6.16 5$ 4.94
Make and Model: Norte] M5000 Series power Transformer Part No. - B020393
Colors Available:
Commodity No. 730-030-220-
And Description
(25) Wall Mount Kit Includes: Wall lack MP Caddy Clip,2 Anchors&6" cord
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Not Installed Installed*
Quantity Unit Price Unit Price
(25.a) PLASTIC 1-3 14.15 24.15
Used for the following 3-5 13.70 23.70
Sets: M8000/M9000 5-8 . 13.35 23.35
And M5000 Series 8-Over 12.90 22.90
Make and Model: Plastic Wall Jack Wall Mount Unit Part No PRCO143
Not Installed Installed*
uantit Unit Price Unit Price
(25.b) STEEL 1-3 15.85 25.85
Used for the following 3-5 15.20 25.20
Sets: M8000/M9000 5-8 14.55 24.55
And M5000 Series 8-Over 14.90 24.90
Make and Model: Steel Wall Jack Wall Mount Unit Part No SRC0141
Vendor: TELECOM RESPONSE. INC
(26) REPLACEMENT PARTS Not Installed Installed*
uantit Unit Price Unit Price
(26.a) Handsets-ASH 1-3 '20.20 25.20
MS000/M9000 3-5 20.20 . 25.20
And M/5000 Series 5-8 20.20 25.20
8-Over $20.20 25.20
Make and Model: M8000/M9000 Part No. - A0395978 M5000 Part No - A0332374
Colors Available: ASH
Not Installed Installed*
uantit Unit Price Unit Price
(26.b) Headsets-BLACK: 1-3 '20.20 25.20
M8000/M9000 3-5 20.20 25.20
And M5000 Series 5-8 $20.20 25.20
8-Over 20.20 25.20
Make and Model: M8000/M9000 Part No. A0347921 M5000 Part No A0366257
Colors Available: BLACK
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Not Installed Installed*
(26.c) Telephone Pedestal- uantit Unit Price
I-3 Unit Price
M8000/M9000 8.64 1 g64
3-5 8.60
5-8 . R.SG I R.64
8-Over 18.56
8.50 18.50
Make and Mode: Telephone Pedestal MA000/M9000
AS
Colors Available: flpartNo. P1010435 BLACK Part No. pinl
Not Installed Installed*
(26.d) Telephone Pedestal- uantit Unit Price
1-3 Unit Price
M5000 Series 1264 22.64
3-5 12.60
5-8 12.56 • 22.60
8-Over 22.56
12.50 22.50
Make and Model: Telephone Pedestal -M5000
Colors Available: ASH Part No. - P1013535 BLACK Part No. - P 10 13593
Vendor: TELECOM RESPONSE INC.
(26) Replacement parts(continued)
(26.e) Key Caps Part No.
Price
M8000/M9000 A0396230
M5008/M5208 4.56
M5216 B0240554 4.56
M5316 B0240556 4.56
M522 B0240555 4.56
80240557 , 4.5G
(26.f) Documents Ket Includes: User Guide Key Caps, Paper overlay
Part No. Price
M8001 A0409412
M8003 A0621986 8.40
M8009 A0400137 8.40
M8314 A0398516 8.40
M8417 A0398530 8.40
M9316 A0659720 8.40
M9417 A0405967 8.40
M5008 B0240549 8.40
M5208 B0240550 8.40
M5216 B0240553 8.40
M5316 8.40
B0240551
8.40
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(26.g) Cordless Headset Unit Price Not Installed
Amplifier Base $411.10
Make and Model: GN Netcom MPA Satellite Base Unit Only Part No. A065U08
Colors Availabel:
(24.11) Cordless Headset Unit Price Not Installed
Dual Monaural $498.70
(Ear of Head)Top
Make and Model: GN Netcom MPA Satellite'ropUnit Only Part No. A0648522
Colors Available:
Vendor: TELECOM RESPONSE, INC
(27) Cordless Phone Not Installed Installed
Unit Price Unit Price
900 DSS 900mHz $325.00 $352.00
Make and Model: Nortel 900 Cordless Part No. A0664093
Colors Available:
(28) Amplifier(Base) Not Installed Installed
And Dual Monaural Unit Price Unit Price
NC (Top) $498.70 $518.70
Make and Model: Nortel Liberation Wireless Base and Top Units Part No. A0651108 and A0648522
(29) Three-Line Telephone Not Installed Installed
with Answering Device Unit Price Unit Price
478.94 $496.94
Make and Model: Nortel Venture Multi-Line Communication System
Colors Available: ASH- Part No. A0637831 BLACK - Part No. A0637830
(30) Enhanced feature Adapter Not Installed Installed
for Music on Hold, Loudspeaker Unit Price Unit Price
Paging,Doorphone, Fax Switch $297.54 $422.54
And Call Detail Recording
Make and Model: Nortel Venture Enhanced Feature Adapter Part No. A0637853
Colors Available: Ash Only
Vendor: TELECOM RESPONSE, INC.
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(31) Attendant Console D18000/M9000 Series
(31.A) M8000/M9000 Not Installed Installed
5 Line X 22 Extension Unit Price Unit Price
Centrex Console 1$ ,285.0 $1,667.00
Make and Model: Tone Commander 500 Series Console Packahe Part No TC522-LM22
Colors Available: Charcoal
(31.b) M8000/M9000 Not Installed Installed
5 Line X 24 Extension Unit Price Unit Price
Centrex Console $2,370.00 , 2 997.00
Make and Model: Tone Commander 524 Console System Part No. 522Console-524CPU
Colors Available: Charcole
(31.c) M8000/M9000 Not Installed Installed
10 Line X 30 Extension Unit Price Unit Price
Centrex Console $3,082.00 $4,168.00
Make and Model: Tone Commander 1030 Console System Part No 1030-1030CPU
Colors Available: Charcole
(31.4) M8000/M9000 Not Installed Installed
15 Line X 60 Extension Unit Price Unit Price
Centrex Console 5,343.00 , 7 595.00
Make and Model: Tone Commander 1560 Console System Part No 1560-1560CPU
Colors Available: Charcoal
Vendor: TELECOM RESPONSE, INC.
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ORDERING INSTRUCTIONS
NOTE: ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER: F593443917-001
VENDOR: Telecom Response, Inc (A)
ATTENTION: Phill Calhoun
STREET ADDRESS OR P.O. BOX: 5414 West Crenshaw Street
CITY, STATE,ZIP: Tampa, Florida 33634
TELEPHONE: 813-886-6300
TOLL FREE NO.: 888-865-3844
ORDERING FAX NO. 813-243-4203
REMIT ADDRESS: 5414 West Crenshaw Street
CITY, STATE,ZIP: Tampa, Florida 33634
_X_WILL ACCEPT THE STATE OF FLORIDA PURCHASING CARD
WILL NOT ACCEPT THE STATE OF FLORIDA PURCHASING CARD
PRODUCT
INFORMATION: DIRECT INQUIRY TO:
NAME AND TITLE: Deborah Pinnick,Govemment Sales
ADDRESS: 5414 West Crenshaw Street
CITY, STATE,ZIP: Tampa, Florida 33634
TELEPHONE: 813-886-6300
TOLL FREE NO.: 888-865-3844
URL HOME PAGE ADDRESS:
ELECTRONIC MAIL ADDRESS: doinnickatriit.com
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AUTHORIZED SERVICE REPRESENTATIVES
Telecom Response, Inc
5414 West Crenshaw Street
Tampa, Florida 33634
Phone: 813-886-6300
Fax: 813-243-4203
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