HomeMy WebLinkAboutR-1999-104 r
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RESOLUTION NO. 104-99
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR A
GRANT TO PERFORM LANDSCAPING ON GRIFFIN
ROAD BETWEEN ANGLERS AVENUE AND S.W. 31ST
AVENUE AND TO COMMIT 50% MATCHING FUNDS IN
AN AMOUNT NOT TO EXCEED $50,000.00 IN CASH AND
IN-KIND SERVICES FOR A LANDSCAPING PROJECT
SPONSORED BY THE BROWARD BEAUTIFUL
PROGRAM, UNDER THE AUSPICES OF THE STATE OF
FLORIDA DEPARTMENT OF TRANSPORTATION;
PROVIDING THAT ALL RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT WITH THIS RESOLUTION
ARE REPEALED TO THE EXTENT OF SUCH CONFLICT;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA THAT:
WHEREAS, many roadside areas and median strips abutting Department of
Transportation rights-of-way areas must be maintained and attractively landscaped; and
WHEREAS, the Mayor and City Commission of the City of Dania Beach desire to
beautify and improve various rights-of-way areas within the City of Dania Beach with
landscaping improvements; and
WHEREAS, the Mayor and City Commission of the City of Dania Beach
authorize the City Manager to apply for a grant to perform landscaping on Griffin Road
between Anglers Avenue and S.W. 315'Avenue and to commit 50% matching funds in
an amount not to exceed $50,000.00 for the Broward Beautiful Landscaping Project at
Griffin Road.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Dania Beach, Florida.
Section 1. The Mayor and City Commission of the City of Dania Beach hereby
authorize the City Manager to apply for a grant to perform landscaping on Griffin Road
RESLANDSCAPEFUNDINGCOMMITMENT.doc
1 RESOLUTION NO.104-99
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between Anglers Avenue and S.W. 315'Avenue and to commit 50% matching funds in
an amount not to exceed $50,000.00 for the Broward Beautiful Landscaping Project at
Griffin Road.
Section 2. The City Clerk of the City of Dania Beach is hereby directed to send
copies of this Resolution to the Department of Transportation and all other persons as
directed by the City Manager.
PASSED AND ADOPTED the 1s' day of June
N-BERTINO 46 Z
MAYOR-COMMISSIONER
ATTEST:
SHER LCHAPMAN
ACTING CITY CLERK
APPROV D FOR FO M AND CORRECTNESS:
By:
THOMA J. A S 0
CITY ATTORNEY
RESLANDSCAPEFUNDINGCOMMITMENT.doc 10 9-9 9
2 RESOLUTION NO.
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BROWARD
BEAUTIFUL
March 11,1999
Broward Beautiful (BB) is pleased to announce the 19992000 State Thoroughfare Beautification Grant Program. The
Metropolitan Planning Organization(MPO)and the Florida Departinent of Transportation(FDOT)has designated BB as program
coordinator to facilitate and administer the grant application process. We are soliciting applications at this time in antic pafica
of$300,000 to be made available by FOOT on July 1, 1999. Grant monies will only be distributed upon availability of them
funds. The enclosed application package has been developed in order to solicit,review, and recommend projects for gran
funding to the FOOT.
These grants are available to municipalities only,and only for use within state-owned right-of-way. Work is to be performed by
the applicant City. Prior to applying,please read attached application carefully for other requirements.
Broward Beautiful is seeking applications from municipalities and public agencies with Broward County Interested in applyQq
for matching funds to implement roadway beautification projects.If you are considering a project which meets the evaluation.
criteria and requirements herein,please complete and submit seven m copies of the completed'ADolication Form' indudxn
supplemental documents to be received by 4.00 Dm on June 4. 1999, (Late and faxed applications will be ineggibleJ
Broward Beautiful reserves the right to request additional information.
Mail to:
Broward Beautiful
218 S.W.1st Avenue
Ft Lauderdale,FL 33301
After careful review of the entire application package, potential applicants are encouraged to bring their questions to a Pre-
Application Informational Meeting to be held at 1:30pm on March 25,1999. BB will hold the meeting in the Cypress Room d
the Broward County Department of Natural Resource Protection located at 218 S.W. 1st Avenue,Ft Lauderdale. Please not-
that the meeting is not mandatory and in noway affects applicant's project evaluation. Technical questions conceming the gra-c
may be addressed by calling Carl Higgins,FOOT,7774219.
Sincerely,
Neil Sterling Phil Matson Lois Schmatz
Chair Chair,DOT Grant Committee Director
Broward Beautiful Advisory Board Broward Beautiful Advisory Board Broward Beautiful Advisory Board
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BROWARD
BEAUTIFUL
Instructions to Applicants
STATE THOROUGHFARE BEAUTIFICATION GRANT
prepared by
Broward Beautiful Grants Advisory Committee
1. BROWARD BEAUTIFUL
Broward Beautiful, formed in 1993, is a county-wide public service organization appointed by the Broward County Board of
County Commissioners dedicated to beautification and litter control. Broward Beautiful has one major goal-to use proven
techniques to improve the appearance and quality of life of the community.
Broward Beautiful relies on partnerships of business and industry,government agencies and civic and neighborhood groups to
bring practical solutions to community aesthetic and solid waste problems. This program will make Broward County a cleaner
community,prouder,and more self-reliant.
2. GRANT INFORMATION AND REQUIREMENTS:
SOURCES OF FUNDING
Broward Beautiful was successful in facilitating the budgeting of a new funding source through the MPO(Metropolitan Planning
Organization)to assist in the beautification of state thoroughfares throughout Broward County.These funds will be available
only upons distribution of funds by FDOT.
GRANTPURPOSE
Matching grants are available for thoroughfare landscape beautification projects on designated state thoroughfares in Broward
County as follows:
• State MPO grants: only available for landscape improvement projects(or portions of projects)on state thoroughfares falling
entirely within the state right-of-way,even such roads traversing municipalities. NOTE: A series of questions wi87in the
appricaton and vem7cabon with FDOT(Fbrida Depar&xvd of Transportation)will detennine project eligibility for MPO funds.
WHO MAY APPLY
Potential applicants are limited to Broward County,municipalities and public agencies within Broward County.
GRANT AMOUNTS
The maximum amount requested may not exceed$100,000; however,conservative requests may receive more favorable
consideration. The total amount of grant funds available for this grant cycle is$300,000.
ELIGIBLE/INELIGIBLE COSTS
All materials, labor, and establishment period maintenance costs (up to 6 months) itemized as a BB grant request or as
applicant's match(whether provided as in-kind servicestmaterials or provided using other allowable grant sources or paid as
cash by applicant)must be costs related to"softscape"landscape items such as vegetation,supportive irrigation, mulch, backfil
soil,top soil,fertilizer,tree staking,etc.
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The applicant's matching funds may be used for sidewalk removal,tree grates and expenses directly related to the installation
of trees in existing sidewalks,if permitted by the regulatory authority that has jurisdiction. Projects including such installations
must include written authorization from such regulatory authority in application package.
Grant funds cannot be used for other types of demolition or construction of"hardscape"items such as sidewalks,pavers,curbs,
fences,walls,fountains,signage,etc. "Handscape"items may be shown on applicant's construction documents only if dearly
distinguished on plans and in budgets(not to be included as a part of grant request).
Costs for design, permits, construction administration,and continuing annual maintenance are not eligible for grant requests or applicant's match.
GRANTMATCH/COST SHARING
This grant requires a minimum 50°k match by applicant Favorable consideration is given in the evaluation process to appficards
providing a match in excess of 50%. The following items qualify as allowable grant matches:
• The use of in-kind services,including donated materials and labor,may be applied toward applicant's match.
• Tree grates(and necessary related sidewalk cutting and removal)are permitted as a matching project cost
MAINTENANCE
Applicant must provide(or arrange for another entity to provide)a commitment for the perpetual care of installed projects during
and after the contractor's warranty period.
CHE ULE
Grant applications are due as noted on the enclosed cover letter. After the review process is completed by the ES Grants
Advisory Committee their recommendations will be presented to the BB Board of Directors. All applicants will be notified c(
approval status immediately afterward by BB. Applicants selected to receive grant funds will then be contacted by the
appropriate granting agency and required to enter into a reimbursable Grant Agreement directly with the Florida Department
of Transportation.
PAYMENT OF GRANT FU QS
Grant funds are paid on a reimbursable basis after project installation. Projects installed(or portion thereof)prior to written
authorization from the granting agency will be ineligible for reimbursement.
Project monitoring may include periodic inspections and a post-audit by granting agency.Following certification of acceptance
by the granting agency,care and maintenance of the project will be monitored.
4. APPLICATION INSTRUCTIONS AND REQUIREMENTS:
a. Please complete all items in this application form following specific instructions carefully.All attached typed pages must be-
8
M" x 11" ; attached sketches, plans, and maps must be no larger than 24"x 36"and at an appropriate scale wdi
appropriate legends.Plans reduced to a legible scale are acceptable.Place the five page application form at the beginning
of each application package,preceding other exhibits. The cover of each application package must identify:
1)Thoroughfare Name
2)State R/W
3)Contact name and phone numbers of Project Applicant and of Landscape Architect
4)Submission Due Date
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b. Submitted landscape planting plans must be 100%complete with revisions allowed after the award of the grant related to
either.(1)project re-phasing resulting from receipt of fewer grant dollars than requested,or(2)changes in design required
by Broward County or the Florida Department of Transportation during the permitting process. Such revisions must be
prepared by the applicant's landscape architect and agreed to by the granting agency before Grant Agreements are
formally executed.
c. Submission of irrigation plans are not a requirement with grant applications. However, landscape plans must note a
guarantee that 100%irrigation will be provided by the appficantvia an underground irrigation system,unless planting concept
uses a totally xeric(drought tolerant)plant palette, resistant to auto emissions and uses backfill of native sods and mulch.
Submission of irrigation plans with application package is encouraged(although not required)to show the projects readiness
to move forward and therefore improve its chances for recommendation. Irrigation plans will be required by pennitlirg
agencies Wnon-xeric planting is proposed. Since"xeriscape design groups plants by the level of water needed,marry plards
utilized in a"xeriscape"theme are not totally drought tolerant,so require some irrigation. Totally xedc(drought Wleranq
plantings are difficult to sustain in highly trafficked urban streetscapes and will be carefully evaluated.
e. A landscape architect registered in the state of Florida and experienced In roadway planting and streetscape standards is
required to prepare and seal construction documents including plans,specifications and budgets to be submitted as part
of the application package and later utilized for permits.
f. Minimum requirement for plant stock's Florida Grade No.1 or better and must be so specified on plans,as per Department
of Plant Industries Grades&Standards(most current edition).
g. All plant species must be rated no greater than"slightly susceptible"to contagious diseases(such as lethal yellowing)by
current accepted industry research literature.
h. Applicant must document authorization to plant and maintain the project if the project is property owned or controlled by an
entity other than the applicant. Obviously,such authorization would be conceptual in nature,pending the satisfaction of
F.D.O.T.'s,BC's or other entity's permit requirements. Such authorization letters can be obtained from:
Mr.Cad Higgins,Landscape Architect
FL Dept.of Transportation
3400 West Commercial Boulevard
Ft.Lauderdale,FL 33309
(954)777-4219
1. Clearly show public right-of-ways,easements,and private lands on attached plans. If any improvements will be installed
on private property,clearly show name of owner for each private parcel on plans. Neither grant monies nor matching funds
can be used for improvements to private property.
j. Refer to the application form for the required number and contents of application packages to be submitted.
5. EVALUATION CRITERIA:
A summary of evaluation criteria is provided on the attached "Evaluation Form". Please refer to detailed requirements and
criteria listed above and within the application form.
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