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Home My WebLink AboutR-1999-178�i �, r � ..: -r � �.. �-- r, -1 RESOLUTION NO. 178-99 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE A HEWLETT PACKARD DESIGN JET 3500 CP PLOTTER IN THE AMOUNT OF $12,930.25 FROM POMEROY COMPUTER, RESOURCES, UNDER STATE OF FLORIDA CONTRACT NO. 250-040-99-1, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING THAT ALL RESOLUTIONS IN CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF SUCH CONFLICT; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes the city manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the city commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the city manager has determined that such purchase can be made at the least cost to the city by purchasing HP DesignJet 3500 CP Plotter, from Pomeroy Computer Resources, for the amount of $12,930.25 under Florida State Contract No. #250-040-99-1, a copy of which is attached hereto and made a part hereof as Exhibit"A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the city manager be and he is hereby authorized to pay the total sum of$12,930.25 from the general fund budget to Pomeroy Computer Resources, Government Team, 3740 S.St. Johns Bluff Rd. Ste. 19, Jacksonville, FL 32224 for the 1 RESOLUTION NO. 178-99 r l� F T I purchase of HP DesignJet 3500 CP under Florida State Contract No. #250-040-99-1 , a copy of which is attached hereto as Exhibit "A"; Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 24T" day of August, 1999. ATTEST: OR - COMMISSIONER ACTING C1TY CLERK APPROVED AS TO F M AND CORRECTNESS: BY: CITY ATTORNEY' 2 RESOLUTION NO. 178-99 j� r, Y F Suite 315 CERTIFICATION OF CONTRACT TITLE: Computers: Client Server Systems CONTRACT NO.: 250-040-99-1 BID NO.: 31-250-040-13 EFFECTIVE: July I, 1998 through June 30, 2000 (Rev 30 Jun 99) CONTRACTOR(S): See Attached SUPERSEDES: 250-040-96-1 ANY QUESTIONS, SUGGESTIONS,OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF DAVID COMER AT (850)487-4196 SUNCOM 277-4196, E-MAIL mailto:comerd@dms.state.fl.us A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services on June 30, 1998, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT-This contract was entered into to provide economies in the purchase of Client Server Systems by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS-All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated,exclusive of all Federal, State and local taxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item,with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) r, T 7 D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time,then form PUR 7029. Request for Assistance, is to be filed with this office. E. SPECIAL AND GENERAL CONDITIONS- Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. I'. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature DC/Imb Attachments L 4 r. T _t CONTRACTORS: 3Com Corporation (A) (Rev 19 Aug 98) ABC Computers. Inc. (A) (Rev 30 Jun 99) Acer America (A) American Power Conversion (A) Amherst Corporate Computer Sales (A) (Rev I Apr 99) Apple Computer, Inc. (A) Ascend Communications, Inc, (A) (Rev 19 Aug 98) Cabletron Systems Sales and Service, Inc. (A) (Rev 19 Aug 98) Cisco Systems, Inc. (A) (Rev 19 Aug 98) Comark Government& Education Sales (A) Compaq Computer Corporation (A) CompUSA, Inc. (A) (Rev 23 Dec 98) Compucom Systems, Inc. (A) (Rev 23 Dec 98) Dell Marketing L.P. (A) Digital Equipment Corporation (A) Fore Systems, Inc. (A) (Rev 30 Jun 99) Gateway 2000 Major Accounts, Inc. (A) GE Capital IT Solutions (A) Hayes Computer Systems (A) (Rev 19 Aug 98) Hewlett Packard Company (A) (Rev 19 Aug 98) International Business Machines (A) (Rev 30 Jun 99) Lucent Technologies (A) MTX, Inc. (A) NEC Computer Systems Division, Packard Bell NEC, Inc. (A) Nortel Networks USA, Inc. (A) Pomerov Computer Resources, Inc. (A) Silicon Graphics Computer Systems (A) (Rev 19 Aug 98) Southern Computer Supplies, Inc. (B) Sun Microsystems Federal. Inc. (A) (Rev 19 Aug 98) Unisys Corporation (A) (Rev 30 Jun 99) WIN Laboratories, Ltd. (C) Xylan Corporation (A) (Rev 19 Aug 98) t_ I o P� ' r -r r CONTRACT AWARDS CONTRACT CATEGORIES DESKTOP MICROCOMPUTERS 3.2 PORTABLE MICROCOMPUTERS 4.1 WINDOWS NT NETWORK SERVERS 4.2 UNIX NETWORK SERVERS 5.1 NETWORK COMPUTERS 5.2 NETWORK PC'S 6.1.1 (-L�ISER PRINTERS - 6.1.2 INKJET PRINTERS 6.2.1 STORAGE DEVICES - DISK (magnetic and optical) 6.2.2 STORAGE DEVICES - TAPE DEVICES 6.3 MEMORY EXPANSION CARDS 7.0 NETWORK CONNECTIVITY DEVICES 8.0 UNINTERRUPTABLE POWER SUPPLIES Contractors Brand Award 3COM 3COM Product (Rev 19 Aug 98) 7.0 ABC COMPUTER ABC 2000 (Rev 30 Jun 99) 3.1 `q` ACER AMERICA ACER AMERICA "�ERICAN POWER CONVERSION APC 3.1, 3.2 HERST CORPORATE M[CRONET 8.0 txcev 1 Apr 99) 6.2.1 APPLE COMPUTER APPLE (Rev 23 Sep 98) 3.1. 3.2, 4.2 ASCEND COMMUNICATIONS ASCEND COMMUNICATIONS(Rev 19 Aug 98) 7.0 CABLETRON CABLETRON (Rev 19 Aug 98) 1.0 CISCO SYSTEMS CISCO SYSTEMS (Rev 19 Aug 98) 7.0 COMARK HEWLETTPACKARD TOSHIBA 3.1' ''2' 4.1. 7.0 CANON COMPAQ COMPAQ 6.1.2 (Rev 23 Sep 98) 3.1. 3.2. 4.1, 4.2, 5.2 COMPUSA, INC. AST (Rev 23 Dec 98) 3.1 COMPUCOM SYSTEMS AST (Rev 23 Dec 98) 3? WYSE 5.1 DELL SEAGATE G 1 7ITAL EQUIPMENT DULL 3.1, 3?. 4.1, 4.2 DIGITAL EQUIPMENT 3.1. 32, 4.1, 4.2, 7.0 78 J r d ' I-ORE SYSTEMS PORE SYSTEMS 7.0 30 Jun 99) .*EWAY 2000 GATEWAY 2000 GE CAPITAL '•1, 3•2, 4•2 LEXMARK 6.1.1, 6.1 2 HAYES COMPUTER INTERGRAPH HEWLETT PACKARD 4.I. 4.1 IiEWLETI'PACKARD 4,2 (Rev 19 Aug 98) IBM IBM (Rev 30 Jun 99) 3.1, 3.2, 4.1. 7.0, 4.2 LUCENT TECHNOLOGIES LUCENT TECHNOLOGIES 7.0 MTX MTX NEC COMPUTER 5.1 NEC 3.1, 3 2. 5.2. 4.2 (Rev 23 Dec 98) NORTEL NETWORKS NORTEL NETWORKS POMEROY c iP , 7.0 NEC <_6.1.1� 6.1.1 EPSON 6 1 2 SILICON GRAPHICS MADGE 70 (Rev 19 Aug 98) SILICON GRAPHICS 4.2 SOUTHERN COMPUTER PROCOM 6.2.I, 6.2? SONY 622 EXABYTE 6.2.2 SIMPLE TECHNOLOGIES 6.3 TRIPPLITE 8.0 SUN MICROSYSTEMS SUN MICROSYSTEMS (Rev 19 Aug 98) 4.2 UNISYS UNISYS (Rev 30 Jun 99) 3.1, 3.2 WIN LABORATORIES POWERCOM XYLAN XYLAN 8.0 (Rev 19 Aug 98) 7.0 29 f L � r. t 'J r woDoom�[ rOt.itnU1 UUMHUitn rage eft .:oo U23 .tun- iU inu OB:29 1999 Pomeroy Copp ter Resoureta Ywr Refi Pale: 1 6301 lenjouln Rd. Oaten 06/10/99 f two Our Mal: 0906100002 EL 33634 Phone: (013)290.0010 fax: (013)290-0719 O U D T A I 1 0 M STATE OF FLORIDA STATE Of FLORIDA HAMILTON COUNTY SCMOOI SOW MAMILTOft COUNTY SCM00L BOARD PO BOR 1059 PO IOU 1059 JASPER JASPER FL 32DS2 it 12052 Attention: LOLAMN AEG Date! 06/10/99 Pay Terris: net/30 owte valid until: 07/1D/99 P.O.1 Item Part NMber / Deter Dwntity unit Price let. Price .......................................................................... 1 C60T5A 1.00/EA 9,126.10 /E 9,126.10 DESIONJET 10551:11 Mon PRINTER PLOT 600PP 3210111 2 C6074A 1.00/EA 6,843.65 /E 6,543.65 OESIGMJET 1050E COLOR PRINTER PLOT 6000P1 MEfWkK READY 1614 S C4724A 1.00/EA 12.930.25 /E 12,930.25 OESIGMJET 35OW 54 INCH 600R600 DPI COLOR 4 C4723A 1,00/EA 10,647.75 /E 10,647.75 DESIGNJEI 30000 WINCH PRMT 6COUGO DPl COLOR Total Mat Price! 39,547.75 faA Etewt: JASPER 0.00 Material Price: 39,547.75 f r r 9 F i .��Y DUJcaic rWetnu �uelrUitn ray „oo a<a �un iU inu Utl:ty 1lyy "Pomeroy Cnmpuler Resources J740S St Johm BluffRd.Suile l4. ,'Ucksumllle.FL 32224 FAX6/10/99 Number of pages including cover sheet. Z To: From: LOUANN Amber Cherry Pomeroy Computer Resources ACheflV(a1DOmero com Phone Phone: (800)864.8684 x 338 Fax Phone: 954.922.2697 CC: Fax phone: (904)56S•2312 REMARKS: Urgent ® For your review Reply ASAP Please comment Here is the information. no re nested. Pricin sheers are available at W MN.Pomero .Com .Customer Pricc Bunks. The following addreares listed on the quotes,have no effect on the purchase order or the quote.This is merely a quote Tracking process. If you have any questions please don't hesitate to call me. Time are no ground shipping charges involved when you area suite account,next day or air wilt cost extra. Thanks,Amber r r -r d ' AGENDA REQUEST FORM CITY OF DANIA BEACH Date: August 16, 1999 Agenda Item#: Title: PURCHASE OF HEWLETT PACKARD DESIGN JET 3500 CP PLOTTER FROM POMEROY COMPUTER RESOURCES Requested Action: CONSENT AGENDA-APPROVAL Summary Explanation &Background: Exhibits(List): RESOLUTION QUOTE SHEET Purchasing Approval: $12,930. INCLUDES 34 MEG MEMORY AND 4.3 GIG HARD DRIVE 1 YEAR ON SITE SERVICE—POMPERY HAS THE STATE CONTRACT Prepared By: TERRY L.VIRTA,AICP -GROWTH MANAGEMENT DIRECTOR Source of Additional Information: (Name&Phone) Recommended for Approval By: Staff Commission Action: Passed ❑ Failed ❑ Continued ❑ Other ❑ f L J r , -r MEMORANDUM TO: Michael W. Smith, City Manager FROM: Terry L. Virta, AICP Growth Management Director RE: Purchase of a Hewlett Packard Design Jet 3500 CP Plotter Date: August 16, 1999 This years budget contains an appropriation which allows for the purchase of a large format plotter for use in the Growth Management Department. This plotter is an important equipment addition for the City as we come online with the GIS System. The price that we have for this equipment is that from the State Purchasing contract for this type of plotter. In addition staff obtained quotes from two other suppliers of the piece of \ equipment. We obtained a price quote from Avatar Systems of $13,050 which about a $120.00 additional. Saxon gave us a quote of $13,475.00. It can be seen that the pricing is fairly closely bunched, however, the State Contract provider, Pomeroy Computer, is the low price and the source that staff recommends. Attached is a memorandum prepared by Lou Ann Cunningham comparing the pricing. Do mem2 L t f r -r ri MEMORANDUM �o TO: Terry Virta, Growth Management Director XC: Vern Johnson, Data Processing Mgr. FROM: Lou Ann Cunningham. Administrative Asst. RE: Quotes for HP Design Jet Large Format Printers Date: June 18, 1999 The following is a quote list for two different models of the above HP type printer: Pomeroy Computer—State of Florida Bid Mo;Design Price Support 8 Extras HPJet 1050C—36"Wide Comes with $ 6.843.65 HPJet1055CM—36"Wide 32 MB with -1050 $ 9,126.10 16MB Memory—1055 HP Design Jet 3000CP—54"Wide $10,647.75 HP Design Jet 3500CP—54"Wide I $12 930 25 Avatar Systems: ` Model Price Support&Extras HP Design Jet 1050C $ 6,895 $278 64M Memory HP Design Jet 1055CM $1,500 Support $ 9,199 Both HP Design Jet 3000CP $158 32M Memory $10,795 HP Design Jet 3500CP $3,200 Support $13.050 Both Saxon Model i Price Support 8 Extras I HP Design Jet 1050C $7.050 HP Design Jet1055CM I $9,550 HP Design Jet 3000CP $10,975 HP Design Jet 3500CP $13.475 —� As indicated by the tables — Pomeroy is the lowest bid and has the State Bid Contract. Please let me know how to move forward on this, we have $15,058 available in our Capital Office Equipment. See attached backup information. Owie.aoc f L